board of education meeting packet for july 13, 2010 · board of education of baltimore county,...

TENTATIVE, SUBJECT TO CHANGE

MEETING OF THE BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND

OPEN SESSION

Tuesday, July 13, 2010 5:00 P.M.-Closed Session, 7:00 P.M.-Open Session

Educational Support Services Building

I. PLEDGE OF ALLEGIANCE

II. SILENT MEDITATION IN REMEMBRANCE

III. AGENDA

Consideration of the agenda for July 13, 2010

IV. MINUTES

Consideration of the Open and Closed Minutes of June 15, 2010 Exhibit A

V. SELECTION OF SPEAKERS

VI. ADVISORY AND STAKEHOLDER GROUPS

VII. SUPERINTENDENT’S REPORT

VIII. RECOGNITION OF ADMINISTRATIVE APPOINTMENTS FROM JUNE 15, 2010

IX. ELECTION OF OFFICERS FOR SCHOOL YEAR 2010-2011 (Dr. Hairston)

X. OLD BUSINESS

A. Consideration of the following Board of Education Policies (third reading):

(Ms. O’Hare)

• Proposed Changes to Policy 1300 – COMMUNITY RELATIONS: Use of School Facilities

Exhibit B

• Proposed Deletion of Policy 6201 – INSTRUCTION: Equipment, Books, and Materials

Exhibit C

• Proposed Changes to Policy 8221 – INTERNAL BOARD POLICIES: Duties and Responsibilities-Officers, Duties: President, Vice President

Exhibit D

• Proposed Changes to Policy 8350 – INTERNAL BOARD POLICIES: Operations-Counsel

Exhibit E

Board of Education July 13, 2010 Open Session Agenda

XI. NEW BUSINESS

A. Consideration of consent to the following personnel matters: (Dr. Peccia)

1. Transfers

2. Retirements

3. Resignations

4. Leaves of Absence

5. Deaths

6. Administrative Appointments

Exhibit F

Exhibit G

Exhibit H

Exhibit I

Exhibit J

Exhibit K

C. Consideration of consent to the following contract awards: (Mr. Gay/Mr. Sines) Exhibit L

1. Contract Extension: Electricity Acquiring Agent

2. Contract Modification: Novels for Grades 6 through 12

3. Contract Modification: Provide, Clean, Repair, and Install Stage Curtain Systems

4. Contract Modification: Spanish I Curriculum Textbooks and Support Materials

5. Contract Modification: Wireless Access Points and Controllers

6. Automobiles

7. Cohort: Administration/Educational Leadership

8. Cohort: Administration/Educational Leadership Master of Education

9. Cohort: Gifted and Talented Education Master of Arts

10. Cohort: School Library Media XIII, Master of Science in Instructional Technology

11. Explorations in Art, Grade 1

12. Extended-life Antifreeze

13. Grade 7 World Cultures

14. HVAC Repair Services

15. Inspect and Repair Weight Training and Cardiovascular Equipment

16. Lease Renewal – Pulaski Park Suite 118

17. School Resource Officer Program – Memorandum of Understanding (MOU)

18. Teach for America

19. Well Water Treatment, Sampling, and Inspection Services

20. State Highway Administration Condemnation – Perry Hall Elementary School


XI. NEW BUSINESS (cont)

21. Replacement of Exterior Lighting – Logan Elementary School

22. HVAC Equipment Replacement – Randallstown High School

23. Request to Declare Property Surplus – Chadwick Elementary School Security Boulevard Extension

D. Consideration of the Mathematics Pre-Kindergarten Curriculum (Dr. Quinn) Exhibit M

E. Consideration of Hearing Officer’s Opinion in Case No. 10-34 (Andrew Nussbaum, Esq.)

XII. REPORTS

A. Report on the following Board of Education Policies (first reading): (Ms. O’Hare)

• Proposed Changes to Policy 1270 – COMMUNITY RELATIONS: Community Involvement-Family/Community Involvement

Exhibit N

• Proposed Changes to Policy 1280 – BOUNDARY CHANGES: Statement of Intent

Exhibit O

• Proposed Changes to Policy 2372 – ADMINISTRATION: Conduct-Tobacco

Exhibit P

• Proposed Deletion of Policy 3143 - NON-INSTRUCTIONAL SERVICES: Payroll Management-Regular Biweekly Pay

Exhibit Q

• Proposed Deletion of Policy 4116 – PERSONNEL: Professional-Permanent: Teacher Evaluation

Exhibit R

• Proposed Deletion of Policy 4117 – PERSONNEL: Professional-Permanent: Administrative & Supervisory Personnel Evaluations

Exhibit S

• Proposed Deletion of Policy 4150 – PERSONNEL: Professional-Absences, Leaves, Vacation, and Holidays

Exhibit T

• Proposed Deletion of Policy 4153 – PERSONNEL: Professional-Short-Term Leaves

Exhibit U

• Proposed Deletion of Policy 4154 – PERSONNEL: Professional-Extended Leaves of Absence

Exhibit V

• Proposed Deletion of Policy 4155 – PERSONNEL: Professional-Absences-Salary Reductions

Exhibit W

• Proposed Deletion of Policy 4210 – PERSONNEL: Classified-General

Exhibit X

• Proposed Deletion of Policy 4214 – PERSONNEL: Classified-Employee Files

Exhibit Y


XII. REPORTS (cont)

• Proposed Deletion of Policy 4222 – PERSONNEL: Employment-Probation

Exhibit Z

• Proposed Deletion of Policy 4235 – PERSONNEL: Classified-Status Change: Evaluation, General

Exhibit AA

• Proposed Deletion of Policy 4235.1 – PERSONNEL: Classified-Status Change: Evaluation, Teacher-Aides

Exhibit BB

• Proposed Deletion of Policy 4270 – PERSONNEL: Classified-Absences

Exhibit CC

• Proposed New Policy 4300 – PERSONNEL: Classified – Evaluations-Regular Employees

Exhibit DD

• Proposed New Policy 4400 – PERSONNEL: Classified-Absences and Leaves

Exhibit EE

• Proposed Changes to Policy 5240 – STUDENTS: Promotion and Retention-Leaving School Prior to Graduation

Exhibit FF

• Proposed Changes to Policy 5420 – STUDENTS: Services to Students-Health Services

Exhibit GG

• Proposed Changes to Policy 5430 – STUDENTS: Services to Students-Psychological Services

Exhibit HH

• Proposed Changes to Policy 5500 – STUDENTS: Conduct Exhibit II

• Proposed Deletion of Policy 6103 – INSTRUCTION: Reading Exhibit JJ

B. Fiscal Year 2012 Operating and Capital Budget Schedules (Ms. Burnopp) Exhibit KK

XIII. INFORMATION

A. Revised Superintendent’s Rule 1300 – COMMUNITY RELATIONS: Use of School Facilities

Exhibit LL

B. Deletion of Superintendent’s Rule 1300.1 – COMMUNITY RELATIONS: Use of School Facilities

Exhibit MM

C. Deletion of Superintendent’s Rule 6201 – INSTRUCTION: Equipment, Books, and Materials

Exhibit NN

D. Financial Report for the months ending May 31, 2009 and 2010 Exhibit OO

E. Fiscal Year 2011 Operating Budget Implementation Exhibit PP

F. Board of Education Policies Scheduled for Review in School Year 2010-2011

Exhibit QQ


XIII. INFORMATION (cont)

G. Policy Editing Conventions Exhibit RR

H. Appeals and Hearings Handbook Exhibit SS

I. Northeast Area Education Advisory Council Meeting Minutes of June 2, 2010

Exhibit TT

XIV. ANNOUNCEMENTS

A. General Public Comment

Next Board Meeting Tuesday, August 10, 2010

7:00 PM Greenwood

Exhibit A TENTATIVE MINUTES

BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND

Tuesday, June 15, 2010

The Board of Education of Baltimore County met in open session at 4:40 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Mary-Margaret O’Hare, Mr. Joseph J. Pallozzi, Mr. H. Edward Parker, Ms. Valerie A. Roddy, Lawrence E. Schmidt, Esquire, and Mr. David Uhlfelder. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present. The Board entertained oral argument in Hearing Examiner’s Case #10-23. The matter was heard in closed session. In addition to the above listed Board members, the following persons were present for oral argument: J. Robert Haines, Esquire, Deputy Superintendent; Ms. Rita Fromm, Chief of Staff; Mr. Dale Rauenzahn, Executive Director, Student Support Services; Margaret-Ann F. Howie, Esquire, General Counsel; Andrew W. Nussbaum, Esquire, Legal Counsel to the Board of Education; and Ms. Brenda Stiffler, Administrative Assistant to the Board of Education. The proceedings of the hearing were recorded by a court reporter. Board members deliberated on the case. The deliberation was concluded at 4:51 p.m.

On motion of Mr. Pallozzi, seconded by Ms. O’Hare, the Board adjourned from its deliberations at 4:51 p.m.

OPEN SESSION MINUTES The Board of Education of Baltimore County met in open session at 4:57 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Mary-Margaret O’Hare, Mr. Joseph J. Pallozzi, Mr. H. Edward Parker, Ms. Valerie A. Roddy, Lawrence E. Schmidt, Esquire, and Mr. David Uhlfelder. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.

Ms. Murphy reminded Board members of community functions and Board of Education events scheduled in June and July.

Ms. Murphy discussed obtaining commencement robes for Board members free of

charge.

Board of Education June 15, 2010 Open and Closed Session Minutes Page 2

Student representative, Miss Jacqueline Camp, entered the room at 4:59 p.m. Pursuant to the Annotated Code of Maryland, State Government Article, §§10-508(a)(1),

(a)(7), and (a)(9) and upon motion of Mr. Janssen, seconded by Mr. Pallozzi, the Board commenced its closed session at 5:06 p.m.

Miss Camp exited the room at 5:06 p.m.

CLOSED SESSION MINUTES The Board of Education of Baltimore County, Maryland, met in closed session at 5:06 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Mary-Margaret O’Hare, Mr. Joseph J. Pallozzi, Mr. H. Edward Parker, Ms. Valerie A. Roddy, Lawrence E. Schmidt, Esquire, and Mr. David Uhlfelder. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and the following staff members were present: J. Robert Haines, Esquire, Deputy Superintendent; Ms. Rita Fromm, Chief of Staff; Dr. Kendra Johnson, Assistant Superintendent, Northwest Area; Ms. Verletta White, Assistant Superintendent, Northeast Area; Dr. Manuel Rodriguez, Assistant Superintendent, Southwest Area; Ms. Barbara Walker, Assistant Superintendent, Central Area; Mr. Lyle Patzkowsky, Assistant Superintendent, Southeast Area; Mr. Roger Plunkett, Assistant to the Superintendent, Accountability and Supervision; Dr. Donald Peccia, Assistant Superintendent, Human Resources; Dr. Alpheus Arrington, Director, Human Resources; Mr. Daniel Capozzi, Staff Relations Manager; Margaret-Ann F. Howie, Esquire, General Counsel; Andrew W. Nussbaum, Esquire, Counsel to the Board of Education; and Ms. Brenda Stiffler, Administrative Assistant to the Board. Mr. Capozzi updated Board members on negotiations with collective bargaining units. Miss Camp re-entered the room at 5:08 p.m.

Dr. Peccia reviewed with Board members personnel matters to be considered on the evening’s agenda.

Ms. Howie updated Board members on pending litigation regarding an incident at Franklin Middle School.

On motion of Ms. Roddy, seconded by Mr. Pallozzi, the Board adjourned its closed

session at 5:17 p.m.


ADMINISTRATIVE FUNCTION

At 5:17 p.m., Board members discussed the following:

• Assessment areas for Board’s counsel. • Board’s self-evaluation. • July elections for Board officers.

At 6:07 p.m., the Board adjourned from administrative function session for a brief dinner

recess.

OPEN SESSION MINUTES The Board of Education of Baltimore County, Maryland, reconvened in open session at 7:00 p.m. at Greenwood. President JoAnn C. Murphy and the following Board members were present: Mr. Earnest E. Hines, Mr. Rodger C. Janssen, Ms. Mary-Margaret O’Hare, Mr. Joseph J. Pallozzi, Mr. H. Edward Parker, Ms. Valerie A. Roddy, Lawrence E. Schmidt, Esq., Mr. David Uhlfelder, and Miss Jacqueline Camp. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.

PLEDGE OF ALLEGIANCE

The open session commenced with the Pledge of Allegiance to the Flag, which was led by Ms. Stacy Kalwa, a teacher at Dundalk High School, followed by a period of silent meditation for those who have served in The Baltimore County Public Schools. Under item XI, New Business, Dr. Hairston added exhibit L-1, Proposed Re-adoption of Board of Education Policy 5550, Disruptive Behavior. Pursuant to Board Policy 8314, the addition to the agenda was unanimously approved by those Board members present (favor-10).

Ms. Murphy informed the audience of the sessions in which Board members had participated earlier in the afternoon.

SELECTION OF SPEAKERS After collecting completed sign-up cards, Ms. Murphy announced the names of persons

who would be speaking during the public comment portion of the meeting as well as the order in which the persons would be called.


ADVISORY AND STAKEHOLDER COMMENTS

Ms. Gloria Collins, President of the Baltimore County Instructional Assistants & Clerical Employees, (BACE), stated that effective August 1, 2010, BACE has changed its name to Educational Support Professionals of Baltimore County (ESPBC). Ms. Collins introduced Mr. Joseph Kopler as the president of ESPBC. Mr. Kopler stated that he would like to meet with the Board over the summer and asked that the living wage be brought to the negotiating table. Ms. Nancy Ostrow, President of the PTA Council of Baltimore County, reported on the National PTA convention held from June 10-13, 2010, in Memphis, Tennessee. Ms. Cheryl Bost, President of the Teachers Association of Baltimore County, reported on the TABCO/BACE Retirement/Recognition Dinner held on May 6, 2010. She expressed concern over the use and allocation of funds for an outside consultant, as noted on item 13 of the evening’s agenda. Ms. Bost asked the Board not to approve this item.

SUPERINTENDENT’S REPORT Dr. Hairston recognized several teachers in the audience who are part of the Superintendent’s Teachers’ Advisory Group. Dr. Hairston introduced Mr. Michael Goodhues, Chief Information Officer, who presented the design of the school system’s new learning management system: a dashboard approach to managing student information. Mr. Goodhues provided an overview of the Technology Committee’s task and its recommendations for the 2010-2011 school year. Mr. Daniel Scroggs, Manager, Administrative Technical Support, demonstrated the learning management system, the “Education Access and Student Information” (eASI) System. Teachers can access their course content, resource pages, and worksheets for every class including class rosters and attendance records.

RECOGNITION OF ADMINISTRATIVE APPOINTMENTS FROM MAY 4, 2010 AND MAY 18, 2010

NAME FROM TO KRISTIN L. ANELLI Teacher/Resource Assistant Principal (Effective July 1, 2010) Office of Language Arts Dundalk High School STEPHANIE A. BARNES Teacher/Classroom Assistant Principal (Effective July 1, 2010) Sparks Elementary School Pot Spring Elementary School


RECOGNITION OF ADMINISTRATIVE APPOINTMENTS (cont)

NAME FROM TO FRANCHESCA O. BROWN Assistant Principal Principal (Effective July 1, 2010) Rodgers Forge Elementary School Pinewood Elementary School LINDSEY W. CACCAVALE Teacher/Classroom Assistant Principal (Effective July 1, 2010) Villa Cresta Elementary School Stoneleigh Elementary School WILLIAM P. CIRRINCIONE Assistant Principal Principal (Effective July 1, 2010) Carroll Manor Elementary School Carroll Manor Elementary School SUZANNE R. DEWEESE Teacher/Classroom Assistant Principal (Effective July 1, 2010) Woodholme Elementary School Woodholme Elementary School CHARLENE C. DIMINO Assistant Principal Principal (Effective July 1, 2010) Eastern Technical High School Parkville High School JOHANNA DUNCAN Guidance Counselor Assistant Principal (Effective July 1, 2010) Arbutus Middle School Old Court Middle School KELLY J. ERDMAN Assistant Principal Principal (Effective July 1, 2010) Towson High School Dumbarton Middle School JEREMY A. HAACK Teacher/Resource Supervisor, Secondary (Effective July 1, 2010 Office of Science Science, Office of Science HEATHER L. HOLLENBECK Teacher/Resource Assistant Principal (Effective July 1, 2010) Office of Language Arts Rodgers Forge Elementary School LAURA A. KELLY Instructional Coach, Title I Assistant Principal (Effective July 1, 2010) Martin Boulevard Elementary School Chesapeake Terrace Elementary School

ANGELA M. MCNELLY Teacher/Classroom Assistant Principal (Effective July 1, 2010) Sparks Elementary School Carroll Manor Elementary School


RECOGNITION OF ADMINISTRATIVE APPOINTMENTS (cont)

NAME FROM TO MARI J. MORRIS Instructional Coach, Title I Assistant Principal (Effective July 1, 2010) McCormick Elementary School Norwood Elementary School SAMUEL MUSTIPHER Assistant Principal Principal (Effective July 1, 2010) New Town High School New Town High School SHANDRA K. PATRICK Teacher/Classroom Assistant Principal (Effective July 1, 2010) Cedarmere Elementary School Franklin Elementary School LYNETTA D. PARKER Teacher/Special Education Assistant Principal (Effective July 1, 2010) Pikesville High School Deer Park Middle Magnet School LISA M. SAMPSON Assistant to the Area Principal (Effective July 1, 2010) Assistant Superintendent, Southwest Campfield Early Learning Center VICKI L. WAITE Instructional Coach, Title I Assistant Principal (Effective July 1, 2010) Charlesmont Elementary School Eastwood Center Elementary Magnet School BRIAN S. WILLIAMS Assistant Principal Principal (Effective July 1, 2010) Relay Elementary School Baltimore Highlands Elementary School KRISTIN L. WOJCIECHOWSKI Teacher/Special Education - Inclusion Assistant Principal (Effective July 1, 2010) Battle Grove Elementary School Edgemere Elementary School

OLD BUSINESS

Proposed 2011-2012 Calendar

Mr. Pallozzi moved to approve the proposed 2011-2012 school calendar as presented in Exhibit B. Mr. Hines seconded the motion. The Board approved the proposed 2011-2012 school calendar. Mr. Parker abstained from voting on this item (favor-9; abstention-1).


OLD BUSINESS (cont)

Proposed Special Education Staffing Plan for 2010-2011

On motion of Mr. Parker, seconded by Mr. Janssen, the Board approved the proposed

Special Education Staffing Plan for 2010-2011, as presented in Exhibit C (favor-10).

PERSONNEL MATTERS

On motion of Mr. Janssen, seconded by Mr. Pallozzi, the Board approved the personnel

matters as presented on exhibits D, E, F, G,H, and I (Copies of the exhibits are attached to the formal minutes). Student representative, Miss Camp, abstained from voting on these items (favor-9; abstained-1).

PROPOSED BCPS ORGANIZATION FOR 2010-2011 Mr. Parker moved to approve the proposed Baltimore County Public Schools’ (BCPS) organization. Mr. Pallozzi seconded the motion. Mr. Schmidt stated that the Board received positive input regarding the proposed reorganization and that this will be an enhancement to the school system. Mr. Hines echoed Mr. Schmidt’s remarks. Mr. Parker noted that the direct effect on the schools is very minimal. However, this reorganization will strengthen instruction and improve student achievement. The Board approved the proposed Baltimore County Public Schools’ organization, as presented in exhibit J (favor-10). (Copy of the exhibit is attached to the formal minutes).

NEGOTIATED AGREEMENTS On motion of Mr. Janssen, seconded by Mr. Pallozzi, the Board approved the negotiated

supplements to the following master agreements, as presented in exhibit K (favor-9). Student representative, Miss Camp, did not vote on this item.

• American Federation of State, County, and Municipal Employees, AFL-CIO

(AFSCME) • Council of Administrative and Supervisory Employees (CASE) • Educational Support Professionals of Baltimore County (ESPBC – formerly BACE) • Teachers Association of Baltimore County (TABCO)


BUILDING AND CONTRACT AWARDS

The Building and Contracts Committee, represented by Mr. Pallozzi, recommended approval of items 1-33 (exhibit L). Mr. Janssen abstained from voting on item 30. The Board approved these items.

1. MBU-578-10 Contract Modification: Beverages

2. JMI-625-10 Contract Modification: eCatalog – Textbooks

3. JNI-760-07 Contract Modification: EduTrax, Incorporated

4. MBU-528-10 Contract Modification: Traffic Signal Construction Services

5. RGA-133-09 Contract Modification: Virtual Learning Environment (VLE) Support

6. JNI-719-10 Contract Extension: Scheduler’s Trainer – Contractual

7. RGA-106-10 Contract Extension: Kennedy Krieger Institute Early Intervention Services

8. RGA-162-10 Contract Extension: 100 Black Men of Maryland, Inc., College Access Program – Memorandum of Understanding

9. RGA-163-10 Board of Education Hearing Examiner

10. RGA-953-10 Cohort: College Access 2

11. RGA-955-10 Cohort: Master of Arts Degree in Instructional Leadership for Changing Populations

12. RGA-954-10 Cohort: Ph.D. in Instructional Leadership for Changing Populations III

13. RGA-165-10 Consultant Contract – Curricular Content Assessment

14. PCR-287-10 eCatalog – Audio-Visual Supplies/Film

15. MWE-840-10 eCatalog – Media-Music

16. RGA-164-10 Grade 7 Health Education Textbooks and Support Materials

17. JNI-780-10 Grass Seed and Fertilizer

18. PCR-293-10 Information Technology Programmers

19. RGA-168-10 Novels for Grade 6 through 12

20. JNI-766-10 Playground Equipment

21. PCR-279-10 Psychological Services

22. JNI-710-10 Reconditioning of Interscholastic Football Equipment

23. MWE-805-11 Running Track, Basketball and Tennis Court Repairs

24. JNI-797-10 Secure Scanning of Test Material


BUILDING AND CONTRACT AWARDS (cont)

25. JNI-786-07 Science Materials

26. RGA-161-10 Supplemental Reading Resources and Professional Development

27. MBU-535-10 Uniform Shirts – Office of Food and Nutrition Services

28. RGA-169-10 U.S. Hispanic Youth Entrepreneur Education (USHYEE) – Memorandum of Understanding

29. PCR-252-10 Contract Modification: Replacement of Exterior Doors – Sussex Elementary School

30. MBU-522-09 Contract Modification: Construction of a New School (Construction Package 2A Site Work) Phase I – West Towson Elementary School

31. MWE-820-10 Architectural/Engineering (A/E) Services for Water Tank Replacement – Hereford High School

32. MWE-804-11 Replacement of the Bus Loop Canopy – Johnnycake Elementary School

33. RGA-167-10 Right-of-Way: West Towson Elementary School Mr. Schmidt stated that the building and contracts committee asked a series of questions regarding items 6 and 13 noting that these two contracts are being awarded to individuals outside the school system. Mr. Schmidt stated that getting the outside input is appropriate and worth the amount of the contract awards. Mr. Parker recognized and praised Mr. Pallozzi’s efforts as chairman of the Building and Contracts committee.

RE-ADOPTION OF POLICY 5550 The Board Policy Committee, represented by Ms. O’Hare, recommended re-adoption of Policy 5550. This is the first reading.

On motion of Mr. Parker, seconded by Mr. Pallozzi, the Board approved waiving the three-reading process and re-adopted Policy 5550, STUDENTS: Conduct-Disruptive Behavior, as presented in exhibit L-1 (favor-10).


INFORMATION

The Board received the following information:

A. Memorandum of Understanding (MOU) Use of Facilities between the Community College of Baltimore County (CCBC) and Baltimore County Public Schools (BCPS)

B. 403(b) Program Update C. Financial Report for the months ending April 30, 2009 and 2010 D. Northeast Area Education Advisory Council Meeting Minutes of April 21, 2010

ANNOUNCEMENTS Ms. Murphy made the following announcements:

• Schools and offices will be closed on Monday, July 5, 2010, in observance of Independence Day. Schools and offices will reopen on Tuesday, July 6, 2010.

• The Board of Education of Baltimore County will hold its next meeting on Tuesday, July 13, 2010, at Greenwood. The meeting will begin with an open session at approximately 5:00 p.m. The Board will then adjourn to meet in closed session. The open session will reconvene at approximately 7:00 p.m. The public is welcome to attend all open sessions.

PUBLIC COMMENT ON THE PROPOSED CHANGES TO POLICY 1300 Ms. Nancy Ostrow stated that the PTA Council expressed concern over the wording of the proposed changes and would like clarification of “with the exception of Bingo.” She asked how the school system will handle basket bingos and things that affect money changing hands.

PUBLIC COMMENT ON THE PROPOSED CHANGES TO POLICY 6002 Ms. Nancy Ostrow stated that she does not have any concerns with the policy; however, she is waiting for the release of Rule 6002 to see how the policy will be implemented. Ms. Ostrow expressed concern over how the items up for public review are reviewed. She stated that the rule needs to allow the public to comment on the curricular material.


PUBLIC COMMENT ON THE PROPOSED CHANGES TO POLICY 6100

No one from the public signed up to speak on this policy.

PUBLIC COMMENT ON THE PROPOSED DELETION OF POLICY 6201 Ms. Cheryl Bost stated that getting input and feedback from teachers would work if the school system ensures that times for pilots and workbooks are put into place. Ms. Bost expressed concern that the public does not have input into the superintendent’s rules.

PUBLIC COMMENT ON THE PROPOSED CHANGES TO POLICY 8221 No one from the public signed up to speak on this policy.

PUBLIC COMMENT ON THE PROPOSED CHANGES TO POLICY 8350 No one from the public signed up to speak on this policy.

GENERAL PUBLIC COMMENT Dr. Bash Pharoan stated that he has not received data on closing the school system for the two Jewish holidays and not other holidays. Dr. Barbara Dezmon expressed her concern over the controversy with the Articulated Instruction Module (AIM) and the misleading newspaper blogs.

ADJOURNMENT Since there was no further business, the Board adjourned its meeting at 8:09 p.m. Respectfully submitted, ___________________ Joe A. Hairston Secretary-Treasurer /bls

1

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED CHANGES TO BOARD

OF EDUCATION POLICY 1300 – COMMUNITY RELATIONS: USE OF SCHOOL FACILITIES

ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Michael G. Sines, Executive Director, Department of Physical Facilities

RECOMMENDATION

That the Board of Education approves the proposed changes to Policy 1300. This is the third reading of this policy.

Attachment I – Policy Analysis Attachment II – Proposed Policy 1300

Exhibit B

2

Policy Analysis for Board of Education Policy 1300

Community Relations

Statement of Issues Addressed or Questions Addressed Board of Education Policy 1300, Use of School Facilities is being recommended for modification to exclude Bingo (without cash prizes) as gambling in order to allow groups to expand activities involving the community-at-large permissible under HB 1542 and SB 1029. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirement Bingo applicant will obtain a Bingo License as required by the Baltimore County Department of Permits and Development Management. Similar Policies Adopted by Other School Systems Several school systems were contacted and allow Bingo (Baltimore City Public Schools, Caroline, Harford, Howard, and Montgomery County Public Schools). Baltimore City Public Schools, Use of School Facilities Caroline County Public Schools, Regulation I.II.10, Fund Raising Harford County Public Schools, Procedures for Use of Public School Facilities Howard County Public Schools, Policy 10020, Use of School Facilities by Non-School Groups Montgomery County Public Schools, Policy KGA-RA, Community Use of Public Schools Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timeline First reading – May 18, 2010 Public comment – June 15, 2010 Third reading/vote – July 13, 2010

3

POLICY 1300 COMMUNITY RELATIONS: Use of School Facilities I. General

A. The Board of Education of Baltimore County (Board) encourages the use of school facilities for community purposes when such use does not interfere with the scheduled school program. The use of buildings and grounds for cultural, civic, educational, recreational, and charitable purposes is a long-standing practice. The Board is committed to the concept of joint utilization of facilities. This has been demonstrated by sharing facilities with the Baltimore County Department of Recreation and Parks and other agencies.

B. It is the primary responsibility of the Board to operate schools in such a

manner as to provide the optimum learning environment. Any commitment to joint utilization shall not impinge on the commitment to provide educational opportunities as economically and efficiently as possible. Under no circumstances should the use of school facilities for community purposes be viewed as a mechanism for keeping a school open.

C. Organizations desiring to use school facilities shall request an "Application

for Use of School Facilities" form from the principal of the school involved. Administrative rules and a statement of costs related to the use of buildings or grounds shall be attached to the application form. The Board reserves the right to revoke any permit which has been issued, to a group or agency; this includes programs where the use of the facility interferes with the Department of Physical Facilities’ projects. Permission for the use of a facility and/or grounds may be immediately revoked if an urgent need for use of a facility and/or grounds for school activities or educational purposes arise, or for a violation of operating rules and procedures.

II. Gambling

A. Gambling, raffles, [Bingo,] and all other games of chance on Board property or in connection with school projects are prohibited WITH THE EXCEPTION OF BINGO.

4

POLICY 1300 III. Alcoholic Beverages and Drugs

A. The use, sale, or possession of alcoholic beverages and illegal drugs on Board property or in connection with school projects is prohibited.

IV. Tobacco

A. The Board prohibits the sale and use of any form of tobacco in and/or on school system owned or leased property and grounds at all times.

V. Obscene and Abusive Language

A. The use of obscene and/or abusive language on Board property or in connection with school projects is prohibited.

VI. Exceptions to Use of Facilities

A. The Board may refuse the use of any facility and/or grounds if the Office of Operations determines that this use is likely to provoke or add to a public disturbance.

Legal References: Annotated Code of Maryland, Education Article, §7-108, USE OF

SCHOOL PROPERTY FOR OTHER THAN SCHOOL PURPOSES – IN GENERAL ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE, §7-109, USE OF SCHOOL PROPERTY FOR OTHER THAN SCHOOL PURPOSES – PRIORITY FOR DAY CARE PROGRAM Annotated Code of Maryland, Education Article, §7-110, CHARGES FOR USE AND LIABILITY FOR DAMAGES COMAR 13A.02.04, TOBACCO-FREE SCHOOL ENVIRONMENT AUTHORITY

COMAR 29.06.01, FIRE PREVENTION CODE AUTHORITY: PUBLIC SAFETY ARTICLE

5

POLICY 1300 RELATED POLICIES: BOARD OF EDUCATION POLICY 1210, RELATIONSHIP

WITH PARENT-TEACHER (STUDENT) ASSOCIATIONS BOARD OF EDUCATION POLICY 2352, HEALTH AND

SAFETY BOARD OF EDUCATION POLICY 2370, CONDUCT BOARD OF EDUCATION POLICY 2372, TOBACCO BOARD OF EDUCATION POLICY 3125, SCHOOL

ACTIVITY FUNDS BOARD OF EDUCATION POLICY 3130, RELATIONSHIPS

WITH PRIVATE BUSINESS FOR PURPOSE OF PROVIDING PRODUCTS OR SERVICES TO STUDENTS

BOARD OF EDUCATION POLICY 3160, SCHOOL-SPONSORED ACTIVITIES

BOARD OF EDUCATION POLICY 3530, SAFETY AND SECURITY

BOARD OF EDUCATION POLICY 6301, SCHOOL CALENDAR

BOARD OF EDUCATION POLICY 8363, CONFLICT OF INTEREST

Policy Board of Education of Baltimore County Adopted: 9/18/68 Revised: 10/26/78 Edited: 2/26/81 Revised: 1/23/86 Revised: 5/20/08 REVISED: ________

Exhibit C BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED DELETION OF BOARD

OF EDUCATION POLICY 6201 – INSTRUCTION: EQUIPMENT, BOOKS, AND MATERIALS

ORIGINATOR: Mary Cary, Associate Superintendent, Curriculum and Instruction

RESOURCE PERSON(S): Sonja Karwacki, Executive Director, Special Programs, PreK-12

RECOMMENDATION

That the Board of Education approves the proposed deletion of Policy 6201. This is the third reading of this policy.


2


Instruction , Equipment, Books, and Materials

Statement of Issues Addressed Board of Education Policy 6201 was last revised in 1968. The policy is being recommended for deletion and will be incorporated into Board of Education Policy 6002, Selection of Instructional Materials. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 6002, Selection of Instructional Materials Legal Requirement Annotated Code of Maryland, Education Article §7-106, Textbooks, Materials of Instruction, and Supplies. COMAR 13A.06.05.01, School Supplies and Equipment Authority Similar Policies Adopted by Other School Systems 1. Carroll County Public Schools, Policy IIAA, Selection, Evaluation, and Adoption of

Instructional Materials 2. Frederick County Public Schools, Policy 501, Selection and Review of Instructional

Materials 3. Harford County Public Schools, Policy 04-0005-000, Review and Selection of

Instructional Materials 4. Howard County Public Schools, Policy 8040, Selection of Instructional Materials; 5. Montgomery County Public Schools, Policy IIB, Evaluation and Selection; 6. Prince Georges County Public Schools, Policy 6180.1, Evaluation and Selection of

Classroom Instructional Materials. Draft of Proposed Deleted Policy Attached Other Alternatives Considered by Staff None Timeline First reading – May 18, 2010 Public comment – June 15, 2010 Third reading/vote – July 13, 2010

3

[POLICY 6201 INSTRUCTION Equipment, Books, and Materials The Superintendent of Schools shall determine procedures by which instructional materials shall be selected and for approving budget allocations for their purchase. Textbooks and other instructional materials shall be selected by the appropriate personnel. Legal Reference: Ann. Code of Pub. Gen. Laws of Md. Art. 77-Pub. Ed. §62. Purchase and distribution of textbooks, materials, equipment §146. Adoption; purchase; furnishing free; change §158. List of textbooks, materials, etc. Policy Board of Education of Baltimore County Adopted: 11/21/68]

Exhibit D BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 8221 – INTERNAL BOARD POLICIES: DUTIES AND RESPONSIBILITIES-PRESIDENT, VICE PRESIDENT

ORIGINATOR: Margaret-Ann Howie, Esquire, General Counsel RESOURCE PERSON(S): Patricia Clark, Policy and Compliance Officer

RECOMMENDATION

That the Board of Education approves the proposed changes to Policy 8221. This is the third reading.

* * * * *

Attachment I – Policy Analysis Attachment II – Policy 8221

2


President, Vice-President Statement of Issues or Questions Addressed Board of Education Policy 8221 has not been revised since it was first adopted in 1972. The recommended revisions reflect current terminology and format. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirements Annotated Code of Maryland, Education Article, §4-107, Meeting, Officers, Expenses Similar Policies Adopted by Other Local School Systems 1. Prince George’s County Public Schools

• Policy 9210, Duties of Officers, Members, and Auxiliary Personnel (Chair) • Policy 9220, Duties of Officers, Members, and Auxiliary Personnel (Vice Chair)

Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timeline First Reading – May 18, 2010 Second Reading – June 15, 2010 Third Reading/Vote – July 13, 2010

3

POLICY 8221 INTERNAL BOARD POLICIES: Duties and Responsibilities Officers, Duties: President, Vice President I. The president, except in cases when [he/she is] unable to attend, shall preside at all

meetings [in] OF the Board OF EDUCATION OF BALTIMORE COUNTY (BOARD) and [he/she] shall have a vote on motions placed before the Board for action. THE PRESIDENT [He/she] shall sign such documents on behalf of the Board as may require his/her signature. THE PRESIDENT [He/she] shall represent the Board in deliberations with other b[B]oards, districts, or agencies unless another member of the B[b]oard is so designated.

II. The vice-president shall perform all duties of the president when [he/she is] acting in

that capacity, except as otherwise provided by law. Policy Board of Education of Baltimore County Adopted: 04/13/72 REVISED: ___________

Exhibit E BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 8350 – INTERNAL BOARD POLICIES: OPERATIONS-COUNSEL

ORIGINATOR: Margaret-Ann Howie, Esquire, General Counsel RESOURCE PERSON(S): Patricia Clark, Policy and Compliance Officer

RECOMMENDATION

That the Board of Education approves the proposed changes to Policy 8350. This is the third reading.

* * * * *

Attachment I – Policy Analysis Attachment II – Policy 8350

2


Counsel Statement of Issues or Questions Addressed Board of Education Policy 8350 has not been revised since it was first adopted in 1972. The recommended revisions are stylistic only and reflect current terminology and format. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirements Annotated Code of Maryland, Education Article, §4-104, Counsel Similar Policies Adopted by Other Local School Systems 1. Anne Arundel County Public Schools, Policy 201.02, Letter BBB, Board Attorney 2. Baltimore City Public Schools, Article 2, General Counsel 3. Frederick County Public Schools, Policy 106.5, Legal Counsel 4. Montgomery County Public Schools, Policy BOA-EA, Retention of Counsel by Board of

Education, Administration of Office of County Superintendent, and Powers and Duties of County Superintendent (State Laws)

5. Prince George’s County Public Schools, Policy 9250, Attorney Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timeline First Reading – May 18, 2010 Second Reading – June 15, 2010 Third Reading/Vote – July 13, 2010

3

POLICY 8350 INTERNAL BOARD POLICIES: Operations Counsel I. It shall be the policy of the Board OF EDUCATION OF BALTIMORE COUNTY

(BOARD) to utilize legal counsel, as provided by law, whenever such counsel is deemed necessary or appropriate.

Legal Reference: Annotated Code of Maryland, Education Article § 4-104, Counsel Policy Board of Education of Baltimore County Adopted: 04/13/72 REVISED: _________

Exhibit F

BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204

July 13, 2010

RECOMMENDED TRANSFERS

NAME FROM TO ANISSA K. BROWN DENNIS Principal Director (Effective July 14, 2010) Deep Creek Middle School Professional Development (Replacing William Burke, recommended for appointment to Executive Director, Professional Development) ABBEY E. CAMPBELL Assistant Principal Assistant to the Assistant (Effective July 14, 2010) Eastern Technical High School Superintendent (Replacing Lisa Sampson, promoted to Principal, Campfield Early Childhood Center) KENDRA V. JOHNSON Area Assistant Superintendent, Coordinator, Title I (Effective July 14, 2010) Northwest Area Office of Title I (Replacing Lisa Williams, promoted to Director, Equity and Assurance) MARY L. LAVERY Assistant Principal Assistant Principal (Effective July 14, 2010) Fullerton Elementary School White Oak School (Replacing Melissa DiDonato, recommended for appointment to Assistant to the Assistant Superintendent, Elementary Schools) KATHLEEN M. MCMAHON On Loan – Maryland State Executive Director, (Effective July 14, 2010) Department of Education Fine Arts (New Position) PAUL J. SATTERFIELD Assistant Principal Assistant Principal (Effective July 14, 2010) Kenwood High School Eastern Technical High School (Replacing Abbey Campbell, recommended for appointment to Assistant to the Assistant Superintendent, High Schools) BOBETTE WATTS-HITCHCOCK EEO Officer Investigations and Records (Effective July 14, 2010) Department of Human Resources Management Officer Department of Human Resources (Replacing Onteria Luckie)

RECOMMENDED TRANSFERS 2 July 13, 2010

NAME FROM TO CANDACE L. WINTERSON Assistant Principal Assistant Principal (Effective July 14, 2010) Owings Mills Elementary Fullerton Elementary School School (Replacing Mary Lavery, recommended for transfer to Assistant Principal, White Oak School)

Exhibit G


July 13, 2010

RETIREMENTS

YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE Donna Albrecht Vocational Sollers Point Tech High 20.0 07/01/10 John Albrecht COP Lansdowne High 39.0 07/01/10 Judith Allen Special Ed Teacher Battle Monument 25.9 06/01/10 Adreian Bean Special Ed Teacher Woodlawn Middle 8.7 06/01/10 Patricia Blair Assistant Principal Eastwood Center 34.0 07/01/10 Sandra Bressi Para Educator Gen. John Stricker Middle 19.7 07/01/10 Deborah Cannon Reading Teacher Pikesville Middle 24.0 07/01/10 Lynda Carver Guidance Counselor Parkville High 20.0 09/01/10 Suzanne Castle English Teacher Holabird Middle 30.0 07/01/10 Bettie Charnock Bus Attendant Transportation 35.6 07/01/10 Michelle Clark Special Ed Teacher Rolling Road Center 34.0 07/01/10 Joan Cofiell Para Educator RICA Catonsville 20.0 07/01/10 Charlotte Davis Para Educator Pikesville Middle 31.9 07/01/10 Helene Derrenberger Para Educator Riverview Elementary 22.9 07/01/10 Gail Ebersole Assistant Principal Holabird Middle 27.7 07/01/10 Antoinette Eder Bus Attendant Transportation 14.4 07/01/10 Nancy Ekholm Guidance Secretary Sparrows Point Middle 22.8 07/01/10 Susan Fisher Para Educator Villa Cresta Elementary 18.0 07/01/10 Anita Foreman Para Educator Riderwood Elementary 14.9 07/01/10 Rita Fromm Chief of Staff Greenwood Admin. Bldg 36.0 06/30/10 Alta Gelner Para Educator Villa Cresta Elementary 21.4 07/01/10

RETIREMENTS 2 July 13, 2010

YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE Reesa Goldman Special Ed Teacher Perry Hall High 18.0 07/01/10 James Haines Deputy Superintendent Greenwood Admin. Bldg 9.0 06/30/10 Linda Hanewinckel Home Econ. Teacher Perry Hall High 20.8 07/01/10 Dorothy Harvey Para Educator Hillcrest Elementary 15.9 07/01/10 Rhonda Hoyman Supervisor Office of Career Tech. 17.4 01/01/11 Mark Hughes Music Teacher Balto. Highlands Elem. 38.0 07/01/10 Colleen Jordan English Teacher Carver Ctr Arts Tech 25.8 07/01/10 Rhona Markow Para Educator Timber Grove Elementary 20.0 07/01/10 Cynthia McIntyre Kindergarten Teacher Edgemere Elementary 36.0 07/01/10 Stuart Merenbloom Special Ed Teacher Winfield Elementary 27.9 06/01/10 Bertram Miller Math Teacher New Town High 37.0 07/01/10 Patrick Neary Science Teacher Perry Hall High 28.2 07/01/10 Katherine Pietruszka Para Educator Parkville High 7.6 07/01/10 Linda Rosenthal Kindergarten Teacher Church Lane Elementary 23.0 07/01/10 Brenda Sabino Para Education Relay Elementary 30.5 07/01/10 Phyllis Saraceno Office Secretary Middlesex Elementary 19.0 07/01/10 Carmela Serafini Bus Attendant Transportation 16.0 07/01/10 Elbert Sloan Math Teacher Overlea High 14.0 07/01/10 Angie Taylor Para Educator Woodmoor Elementary 13.0 07/01/10 Kathryn Thomas Office Assistant Parkville High 30.0 07/01/10 Patti Thompson Para Health Parkville High 30.4 07/01/10 Beverly Tracey School Nurse Prettyboy Elementary 25.8 07/01/10 Mary Walder Office Secretary Prettyboy Elementary 20.0 07/01/10 Patricia Watkins Para Educator Riderwood Elementary 14.0 07/01/10 Christina Watts Classroom Teacher Norwood Elementary 12.4 05/01/10 Linda Williams Mentor Parkville High 20.0 07/01/10 Bernadette Wolf Admin. Assistant Staff Relations 19.5 07/01/10

RETIREMENTS 3 July 13, 2010

YRS. OF EFFECTIVE

NAME POSITION SCHOOL/OFFICE SERVICE DATE Rosetta Young Para Educator Windsor Mill Middle 20.0 07/01/10


July 13, 2010

RESIGNATIONS

ELEMENTARY – 10 Bedford Elementary School Cindy E. McNairy, 06/30/10, 9.0 yrs. Grade 4 Berkshire Elementary School Michele M. Beck, 06/30/10, 14.0 yrs. Special Education - Inclusion Catonsville Elementary School Yung-Kuang Kao-Liang, 06/30/10, 4.0 yrs. ESOL Dogwood Elementary School Kimberly P. Parsons, 06/30/10, 10.0 yrs., 8.0 mos. Technology Integration Dundalk Elementary School Jacqueline W. Pencek, 06/30/10, 5.0 yrs., 4.0 mos. Social Worker Lansdowne Elementary School Kathleen E. Ross, 06/30/10, 8.0 yrs. Resource Teacher New Town Elementary School Nadine R. Levine, 06/30/10, 9.0 yrs. Guidance Pot Spring Elementary School Jamie B. Depew, 06/30/10, 6.0 yrs. Grade 4 Scotts Branch Elementary School Kristal P. Schuch, 06/30/10, 3.0 yrs. Grade 3 Seven Oaks Elementary School Poppy-Michelle Fahey, 06/30/10, 6.0 mos. Special Education – Inclusion

SECONDARY – 20 Dulaney High School Jordan M. Estock, 06/30/10, 1.0 yr. Technology Education Amy L. Sklar, 06/30/10, 4.0 yrs. Mathematics Dundalk High School Gregory D. Hill, 06/30/10, 1.0 yr. Science Megan A. Holcomb, 06/30/10, 1.0 yr. Mathematics Jason P. Rickli, 06/30/10, 1.0 yr. Mathematics Megan R. Stewart, 06/30/10, 1.0 yr. Spanish Eastern Technical High School Thomas R. Collop, 06/30/10, 6.0 yrs. Science Golden Ring Middle School Johanna C. Hellman, 06/30/10, 3.0 yrs., 5.0 mos. English Kenwood High School Darrius C. Alexander, 06/30/10, 4.0 yrs. Mathematics Milford Mill Academy Marcus A. Ruscetti, 06/30/10, 5.0 mos. Science Old Court Middle School Bernice D. Dunlap, 06/30/10, 1.0 yr. Guidance Overlea High School Dayna S. O’Connell, 06/30/10, 4.0 yrs., 8.0 mos. Home Economics

Exhibit H

RESIGNATIONS 2 July 13, 2010

Pikesville Middle School Arlette M. Luta, 06/30/10, 5.0 mos. Reading Pikesville High School Jennifer L. Theimer, 06/30/10, 14.0 yrs. Mathematics Pine Grove Middle School Ellen J. Boin, 06/30/10, 9.0 yrs. Mathematics Randallstown High School Tanya R. Sepela, 06/30/10, 3.0 yrs. English Sollers Point Technical High School Erika L. Warnick, 05/21/10, 9.0 mos. Vocational Windsor Mill Middle School Samantha S. Farioli, 06/30/10, 3.0 yrs. English

Woodlawn High School Shevon P. McCalman, 05/28/10, 9.0 mos. Special Education – Self-Contained Ebrima Nying, 06/30/10, 4.0 yrs. Mathematics ADMINISTRATOR – 1 Emerald G. Jones, 06/30/10, 7.0 yrs. Assistant Principal CENTRAL OFFICES – 3 Jennifer M. Coniglio, 06/30/10, 8.0 yrs. Psychologist Southwest Student Support Services Nicol A. Elliott, 06/30/10, 16.0 yrs. Specialist, Child Find Office of Special Education William C. Wolf, 06/30/10, 4.0 yrs. Supervisor, Operations/Distribution Cockeysville Food Services Warehouse

SEPARATIONS FROM LEAVE – 3 Denise A. Baylor, granted Unusual and Imperative Leave, 09/09/09-06/30/10, resigning 06/30/10, 10.0 yrs. Christopher J. Kidwell, granted Personal Leave, 07/01/09-06/30/10, resigning 06/30/10, 10 yrs. Jennifer C. Swartout, granted Academic Leave, 07/01/09-06/30/10, resigning 06/30/10, 2.0 yrs., 5.0 mos.


July 13, 2010

LEAVES CHILD REARING LEAVES SARAH A. DEY – (Elementary) – Lutherville Lab Elementary School Effective August 22, 2010, through August 22, 2012 DIANNA R. DIGREGORIO – (Elementary) – Harford Hills Elementary School Effective July 17, 2010, through July 17, 2012 VALERIE E. FOXBURROW – (English) – Catonsville High School Effective July 1, 2010, through July 1, 2012 JEANNE M. PERFIDIO – (Mathematics) – Sudbrook Magnet Middle School Effective August 23, 2010, through August 23, 2012 PERSONAL ILLNESS LEAVE RICHARD A. CUSHING – (Grounds) – Loch Raven Grounds Facility Effective June 17, 2010, through June 17, 2011 UNUSUAL AND IMPERATIVE LEAVE MELISSA BUSH BENFORD – (Assistant Principal) – Pot Spring Elementary School Effective July 1, 2010, through June 30, 2011

Exhibit I

BALTIMORE COUNTY PUBLIC SCHOOLS

TOWSON, MARYLAND 21204

July 13, 2010

DECEASED The Board gratefully acknowledges the service of the employee listed below:

IMANI EPHRAIM Social Studies Teacher

Woodlawn High School June 10, 2010

Exhibit J


RECOMMENDED APPOINTMENTS

July 13, 2010

NAME FROM TO ROCHELLE M. ARCHELUS Teacher/Music Assistant Principal (Effective July 14, 2010) Deer Park Middle Magnet Southwest Academy School (Replacing April Jones, promoted to Principal, Woodlawn Middle School) KAREN T. BLANNARD Principal Assistant Superintendent (Effective July 14, 2010) Halstead Academy Elementary Schools (Replacing Lyle Patzkowsky, retired) WILLIAM S. BURKE Director Executive Director (Effective July 14, 2010) Department of Professional Department of Professional

Development Development (Replacing Barbara Bisset, retired) KARA E.B. CALDER Administrative Process Executive Director (Effective July 14, 2010) Officer Office of Planning and

Office of the Chief of Staff Support Operations (Replacing Michele Prumo, recommended for appointment to Chief of Staff) SCOTT D. CONWAY Teacher/Resource Assistant Principal (Effective July 14, 2010) Owings Mills Elementary Owings Mills Elementary School School

(Replacing Candace Winterson, recommended for transfer to Assistant Principal, Fullerton Elementary School) MELISSA E. DIDONATO Assistant Principal Assistant to the (Effective July 14, 2010) White Oak School Assistant Superintendent, Elementary Schools (Replacing Jennifer Mullenax, recommended for appointment to Principal, Halstead Academy)

Exhibit K

RECOMMENDED APPOINTMENTS 2 July 13, 2010 NAME FROM TO GEORGE M. DUQUE Human Resources Manager Manager, Staff Relations (Effective July 14, 2010) Department of Human Department of Human Resources Resources Baltimore City Public Schools (Replacing Daniel Capozzi, retired) STACEY L. ENTY Teacher/Classroom Assistant Principal (Effective July 14, 2010) Powhatan Elementary School Powhatan Elementary School (Replacing Judy Goodwich) BRENT C. GRABILL Assistant Principal Principal (Effective July 14, 2010) Arbutus Elementary School Arbutus Elementary School (Replacing Karen Benny, to be determined) PATRICIA A. LAWTON Director Assistant Superintendent, (Effective July 14, 2010) Office of Special Education Elementary Schools (Replacing Kendra Johnson, recommended for transfer to Coordinator, Title I, Office of Title I) NANCY D. MANZO-MATTUCCI School Nurse Specialist (Effective July 14, 2010) Battle Grove Elementary Office of Health Services School (Replacing Carol Costante, retired) CHARLYNE G. MAUL Assistant Principal Principal (Effective July 14, 2010) Lansdowne Middle School Franklin Middle School (Replacing Lynn Wolf, retired) JENNIFER M. MULLENAX Assistant to the Area Assistant Principal (Effective July 14, 2010) Superintendent Halstead Academy (Replacing Karen Blannard, recommended for an appointment to Assistant Superintendent, Elementary

Schools) BARBARA J. MURRAY Teacher/English Assistant Principal (Effective July 14, 2010) Lansdowne Middle School Lansdowne Middle School (Replacing Charlyne Maul, recommended for appointment to Principal, Franklin Middle School) LISA A. PACHINO Teacher/Mentor Assistant Principal (Effective July 14, 2010) Featherbed Lane Elementary Arbutus Elementary School School

(Replacing Brent Grabill, recommended for appointment to Principal, Arbutus Elementary School)

RECOMMENDED APPOINTMENTS 3 July 13, 2010 NAME FROM TO KENNETH J. PIPKIN Teacher/Social Studies Assistant Principal (Effective July 14, 2010) Perry Hall High School Woodlawn High School (Replacing James Sargent, transferring to classroom teacher) ANTHONY J. POPOWITZ Assistant Principal Principal (Effective July 14, 2010) Lansdowne High School Deep Creek Middle School (Replacing Anissa Brown-Dennis, recommended for transfer to Director, Professional Development) MICHELE O. PRUMO Executive Director Chief of Staff (Effective July 14, 2010) Planning and Support Services Office of the Superintendent (Replacing Rita Fromm, Retired) JEWELL M. RALPH Teacher/Mentor Assistant Principal (Effective July 14, 2010) Woodlawn High School Woodlawn High School (Replacing Sabrina McAlily, to be determined) MARTIN J. ROCHLIN Assistant Principal Assistant Principal (Effective July 14, 2010) Thurmont Middle School Lansdowne High School Frederick County Public Schools (Replacing Anthony Popowitz, recommended for appointment to Principal, Deep Creek Middle School) PETER J. SCHMIDT Teacher/Special Education - Assistant Principal (Effective July 14, 2010) Inclusion Hillcrest Elementary School Parkville Middle School (Replacing Emerald Jones, resigning) LESLEY C. SMITH Guidance Counselor Pupil Personnel Worker (Effective July 14, 2010) Rosedale Center Pupil Personnel Services (Replacing Thomas Hudson, retired) PETER W. TAYLOR Supervisor, Secondary Assistant Principal (Effective July 14, 2010) Language Arts Kenwood High School

Office of Language Arts (Replacing Paul Satterfield, recommended for transfer to Assistant Principal, Eastern Technical High School)


RECOMMENDED APPOINTMENTS

July 13, 2010

ADDENDUM NAME FROM TO KALISHA T. MILLER Chief, Student Achievement/ Director, Special Education (Effective July 14, 2010) Support Section Office of Special Education Maryland State Department of Education (Replacing Patricia Lawton, recommended for appointment to Assistant Superintendent, Elementary Schools)

Exhibit K-1

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent RE: RECOMMENDATIONS FOR AWARD OF CONTRACTS ORIGINATOR: Joe A. Hairston, Superintendent PERSON(S): Barbara Burnopp, Chief Financial Officer

Michael G. Sines, Executive Director, Department of Physical Facilities Rick Gay, Manager, Office of Purchasing

RECOMMENDATION That the Board of Education approves the following contract recommendations.

***** See the attached list of contract recommendations presented for consideration by the Board of Education of Baltimore County. RLG/caj Appendix I – Recommendations for Award of Contracts – Board Exhibit

Exhibit L

2

Recommendations for Award of Contracts Board Exhibit – July 13, 2010

The following contract recommendations are presented for consideration by the Board of Education of Baltimore County. 1. Contract Extension: Electricity Acquiring Agent

Contract #:

PCR-223-06 (Baltimore Regional Cooperative Purchasing Committee #205580)

Term: N/A Extension: 1 year Contract Ending Date: 12/31/11 Previous estimated award value: $ 440,000 Estimated modification amount: $ 88,000 New estimated total award value: $ 528,000 Board meeting date: July 13, 2010 Description: On January 10, 2006, the board approved this contract with a term that will expire December 31, 2010, and consists of contracting with PEPCO Energy Services, Inc., to act as our agent in buying electricity on the wholesale market.

PEPCO has offered a one-year contract extension at the existing pricing. A new solicitation is in development that will become effective January 1, 2012.

Recommendation: Award of contract extension is recommended to:

PEPCO Energy Services, Inc.

Arlington, VA

Responsible school or office: Department of Physical Facilities

Contact person: Michael G. Sines

Funding source: Operating budget

3

2. Contract Modification: Novels for Grades 6 through 12 Contract #:

RGA-168-10

Term: N/A Extension: N/A Contract Ending Date: Until Replaced Previous estimated award value: $ 308,249 Estimated modification amount: $ 300,000 New estimated total award value: $ 608,249 Board meeting date: July 13, 2010 Description: On June 15, 2010, the board approved this contract. The Office of Secondary English Language Arts requests additional funding authority to continue the process of redesigning the literature strand of the English language arts curriculum for Grades 6 through 12. The main objectives for this redesign include infusing the classics, increasing rigor, incorporating literary history and literary movements, and creating a balanced curriculum that includes diverse voices. In addition, the revised curriculum will include multiple suggestions for differentiating content, process, and product; a clear alignment between objectives, lessons, resources, and assessments; and the integration of technology. In order to support the literary curriculum revisions, it is necessary to purchase novels that are currently in schools in insufficient numbers for a systemic implementation, as well as to replace copies that are damaged or lost due to attrition. These books will be added to the online catalog for future purchases.

Texts to be purchased:

• The Mythlopedia series to support of the Grade 6 language arts curriculum • The Lightning Thief by Rick Riordan, to support of the Grade 6 language arts curriculum • An original-text graphic novel version of Romeo and Juliet to support the Grade 9

English curriculum • My Sister Guard Your Veil; My Brother Guard Your Eyes, a book of essays from Iranian

voices to support the Grade 10 English curriculum • Ravishing DisUnities, a book of Arabic poetry to support the Grade 10 English

curriculum • An original text-graphic novel version of Macbeth to support the Grade 10 English

curriculum

4

Recommendation: Award of contract modification is recommended to:

Perma-Bound

Jacksonville, IL

Responsible school or office: Department of Liberal Arts

Contact person: Dr. Judith Smith

Funding source: Operating funds

5

PULLED 3. Contract Modification

and Extension: Provide, Clean, Repair, and Install Stage Curtain Systems

Contract #:

MBU-525-05

Term: N/A Extension: N/A Contract Ending Date: 12/31/10 Previous estimated award value: $ 475,000 Estimated modification amount: $ 225,000 Estimated total award value: $ 700,000

Board meeting date: July 13, 2010 Description: On March 22, 2005, the board approved this contract to provide, replace, clean, and repair all or part of any stage curtain system. On March 11, 2008, the board approved an extension to June 30, 2010, and additional funding to complete the ongoing projects; however, there still was not enough time or funding to complete the stage curtain work already underway. In order to complete these services on the remaining schools, it is necessary to increase the funding and extend the term of the contract until December 31, 2010. The vendor has agreed to extend the contract under the same terms, conditions, and pricing. Recommendation: Award of contract modification is recommended to:

Fisher Theatrical, LLC

Hanover, MD

Responsible school or office:

Department of Physical Facilities


Funding source: Capital budget

6

4. Contract Modification: Spanish I Curriculum Textbooks and Support Materials Contract #:

JNI-704-09

Term: N/A Extension: N/A Contract Ending Date: Until Replaced Previous estimated award value: $ 844,350 Estimated modification amount: $ 944,776 New estimated total award value: $ 1,789,126 Board meeting date: July 13, 2010 Description: On July 8, 2008, the board approved this contract that consists of student textbooks and materials, as well as teacher materials, to replace the current textbook program for the Spanish I curriculum originally purchased in 1998. Additional funding authority is now needed for the purchase of Exprésate II and Exprésate III. The Exprésate program was selected for students in Spanish courses beginning in the 2008-2009 school year. Exprésate I was selected using the process outlined in Policy and Rule 6163.2 that has now been replaced by 6002. A focus group composed of teachers and parents recommended this text as the one that would be the foundation for the sequential Spanish language program leading to advanced placement in Levels V and VI. Exprésate II and III will be used for Spanish II and III, with different curriculum guides written for each course. Recommendation: Award of contract modification is recommended to:

Holt, Rinehart, and Winston

Austin, TX




7

5. Contract Modification: Wireless Access Points and Controllers

Contract #:

JMI-605-09 (Central Susquehanna Intermediate Unit Cooperative Bidding Program)

Term: N/A Extension: N/A Contract Ending Date: 12/31/10 Estimated annual award value: $ N/A Estimated modification amount: $ N/A New estimated total award value: $ N/A Board meeting date: July 13, 2010 Description: On July 8, 2008, the board approved this contract. This contract modification is to add an authorized reseller for wireless access points and controllers manufactured by Meru Networks.

Recommendation: Award of contract modification is recommended to:

Magothy Technology, LLC

Pasadena, MD

Responsible school or office: Department of Technology

Contact person: Michael Goodhues Funding source:

Operating budget

8

PULLED 6. Contract: Automobiles

Contract #:

RGA-107-11 (State of Maryland BPO #001B0400311)

Term: N/A Extension: N/A Contract Ending Date: Until Replaced Estimated total award value: $ 89,076 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of the purchase of six automobiles for the deputy superintendent and five assistant superintendents. With the reorganization from geographical areas to a programmatic approach, it is projected that the assistant superintendents’ mileage will increase based on responsibility for schools countywide.

Recommendation: Award of contract is recommended to:

Criswell Chevrolet, Inc.

Gaithersburg, MD

Responsible school or office: Department of Planning and Support Operations

Contact person: Kara Calder


9

7. Contract: Cohort: Administration/Educational Leadership

Contract #:

RGA-901-11

Term: 2 years Extension: N/A Contract Ending Date: 12/31/12 Estimated annual award value: $ 78,750 Estimated total award value: $ 157,500 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract is for a cohort program to provide 18 graduate credit hours in school improvement leadership coursework beginning in the spring 2011 semester and concluding in the fall 2012 semester, leading to an administrator I certification. Enrollment is open to all BCPS teachers with a maximum of 35 participants. Recommendation: Award of contract is recommended to:

Goucher College

Towson, MD

Responsible school or office: Department of Professional Development

Contact person: William Burke


10

8. Contract: Cohort: Administration/Educational Leadership Master of Education Contract #:

RGA-902-11

Term: 4 years Extension: N/A Contract Ending Date: 7/31/14 Estimated annual award value: $ 73,125 Estimated total award value: $ 292,500 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract is for a cohort program to provide 39 graduate credit hours in school improvement leadership coursework beginning in the spring 2011 semester and concluding in the summer 2014 semester, leading to an administrator I certification and a master of education degree. Enrollment is open to all BCPS teachers with a maximum of 30 participants. Recommendation: Award of contract is recommended to:

Goucher College

Towson, MD




11

9. Contract: Cohort: Gifted and Talented Education Master of Arts

Contract #:

RGA-903-11

Term: 3 years Extension: N/A Contract Ending Date: 7/31/13 Estimated annual award value: $ 62,500 Estimated total award value: $ 187,500 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract is a cohort program to provide 30 graduate credit hours beginning in the spring 2011 semester and concluding in the summer 2013 semester, leading to a master of arts degree in gifted and talented education. Enrollment is open to all BCPS teachers with a maximum of 25 participants. Recommendation: Award of contract is recommended to:

College of Notre Dame

Baltimore, MD




12

10. Contract: Cohort: School Library Media XIII, Master of Science in Instructional

Technology Contract #:

RGA-904-11

Term: 4 years Extension: N/A Contract Ending Date: 12/31/14 Estimated annual award value: $ 56,250 Estimated total award value: $ 225,000 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract is cohort program to provide 36 graduate credit hours in school library media/instructional technology coursework beginning in the spring 2011 semester and concluding in the fall 2014 semester, leading to a master of science degree in instructional technology. Enrollment is open to all BCPS teachers with a maximum of 25 participants. Recommendation: Award of contract is recommended to:

Towson University

Baltimore, MD




13

11. Contract: Explorations in Art, Grade 1

Contract #:

RGA-103-11

Term: N/A Extension: N/A Contract Ending Date: Until Replaced Estimated total award value: $ 167,700 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of providing a new edition of student art textbooks for grade one. Each school will receive a classroom set of books as well as digital versions. They will also receive supplemental materials including: Teacher’s Edition, Fine Art/Studio Process Large Reproductions, Teacher Resource Package on CD-Rom, Music CD, Compare and Contrast CD, Vocabulary Cards, Artist Cards, and instructional posters.

Explorations in Art by Marilyn G. Stewart and Eldon Katter was selected because of the content relating to the BCPS visual arts curriculum as well as its support for arts integration. The textbooks are linked to the National Art Standards and offer a program that provides a flexible sequence of topics that can be rearranged into an individualized curriculum that allows for creativity and alignment to the BCPS curriculum. Multiple teaching strategies are suggested throughout the text, including art criticism, portfolio tips, studio options, technology suggestions, differentiation activities, art history, suggested readings, and other interdisciplinary activities. This book was selected using the process outlined in Policy and Rule 6002. This textbook was selected by a study committee of teachers and placed on public display. These books will be added to the online catalog for future purchases.


Davis Publications, Inc.

Worcester, MA

Responsible school or office: Department of Special Programs K-12

Contact person: Sonja Karwacki


14

12. Contract: Extended-life Antifreeze

Contract #:

PCR-289-10

Term: 5 years Extension: N/A Contract Ending Date: 6/30/15 Estimated annual award value: $ 50,000 Estimated total award value: $ 250,000 Board meeting date: July 13, 2010 Bid issued: May 13, 2010 Pre-bid meeting date: May 27,2010 Due date: June 9, 2010 No. of vendors issued to: 8 No. of bids received: 2 No. of no-bids received: 0 Description: This contract consists of providing extended-life diesel antifreeze to maintain approximately 1,000 school buses and 350 trucks. Recommendation: Award of contract is recommended to:

Petro Choice, Inc.

Defiance, PA




15

13. Contract: Grade 7 World Cultures

Contract #:

RGA-104-11

Term: N/A Extension: N/A Contract Ending Date: Until Replaced Estimated total award value: $ 166,694 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description: This contract consists of purchasing up-to-date student textbooks, teacher editions, and teacher resource kits to support the Grade 7 World Cultures that provide students with accurate text, visuals, and data that support the regional approach of our programs of study. Currently, the core textbook that is in use is outdated; it was last revised in 2001 and the publisher is not issuing a new edition. The textbook is aligned with the Maryland state curriculum and provides numerous opportunities for students to develop and apply skills in reading and critical thinking. The textbook supports student engagement and achievement through the use of photographs, charts, maps, and access to online activities. The textbook uses a blend of historical, geographic, political, and economic approaches to demonstrate the causal relationships and dynamic interactions within the cultures under study. Information within the textbook is accurate, relevant, and supports the knowledge base required for students to be “responsible, productive citizens in a global community and multicultural society.” World Cultures and Geography, 2008, is published by Holt McDougal and was selected using the process outlined in Policy and Rule 6002. This textbook was selected by a study committee of teachers and placed on public display in the spring of 2009. As demonstrated during the pilot year, the textbook supports the objectives of the course of study and the teacher edition and resource kits assist teachers as they differentiate instruction for all students.

16


Holt McDougal

Boston, MA




17

14. Contract: HVAC Repair Services

Contract #:

MBU-509-10

Term: 5 years Extension: 3 years Contract Ending Date: 12/31/18 Estimated annual award value: $ 500,000 Estimated total award value: $ 4,000,000 Board meeting date: July 13, 2010 Bid issued: May 6, 2010 Pre-bid meeting date: May 20, 2010 Due date: June 3, 2010 No. of vendors issued to: 41 No. of bids received: 10 No. of no-bids received: 1 Description: This contract consists of on-call maintenance, repair, and installation of HVAC equipment in all BCPS facilities. Recommendation: Award of contract is recommended to:

Denver-Elek GE Tignall & Company Johnson Controls

Baltimore, MD Cockeysville, MD Sparks, MD




18

15. Contract: Inspect and Repair Weight Training and Cardiovascular Equipment

Contract #:

JNI-704-10

Term: 5 years Extension: 3 years Contract Ending Date: 6/30/18 Estimated annual award value: $ 22,800 Estimated total award value: $ 182,400 Board meeting date: July 13, 2010 Bid issued: April 30, 2010 Pre-bid meeting date: May 13, 2010 Due date: May 20, 2010 No. of vendors issued to: 6 No. of bids received: 3 No. of no-bids received: 1 Description: This contract consists of providing an on-call preventative maintenance and repair program for cardiovascular and weight training equipment that is used in high school physical education programs. Recommendation: Award of contract is recommended to:

Fitness Equipment Solutions

Joppa, MD

Responsible school or office: Department of Student Support Services

Contact person: Dale Rauenzahn


19

16. Contract: Lease Renewal – Pulaski Park Suite 118

Contract #:

RGA-104-11

Term: 5 years Extension: 5 years Contract Ending Date: 6/30/20 Estimated annual award value: $ 60,000 Estimated total award value: $ 600,000 Board meeting date: July 13, 2010 Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of bids received: N/A No. of no-bids received: N/A Description:

This contract consists of a five-year lease renewal, with an option to extend for five more years, for the BCPS office for the Northeast Student Support Services personnel located at Pulaski Park.


Merritt Properties, LLC

Baltimore, MD




20

17. Contract: School Resource Officer Program – Memorandum of Understanding (MOU)

Contract #:

RGA-110-11

Term: 5 years Extension: N/A Contract Ending Date: 6/30/15 Board meeting date: July 13, 2010 Description: This MOU consists of the continuation of the School Resource Officer Program in Baltimore County Public Schools. The Baltimore County Police Department provides sworn police officers to selected secondary schools. The school resource officers provide law-related education, law-related mentoring, and law enforcement.

The officers are funded through the Baltimore County Police Department budget and individual school budgets for professional development and training Recommendation: Approval of MOU with:

Baltimore County Police Department

Towson, MD

Responsible school or office: Department of Student Support Services

Contact person: Dale Rauenzahn

Funding source: County budget and Operating budget

18. Contract: Teach for America Contract #:

RGA-105-11

Term: 2 years Extension: N/A Contract Ending Date: 6/30/12 Estimated annual award value: $ 200,000 Estimated total award value: $ 400,000 Board meeting date: July 13, 2010 Bid issued: NA Pre-bid meeting date: NA Due date: NA No. of vendors issued to: NA No. of bids received: NA No. of no-bids received: NA Description:

Teach for America is the national corps of outstanding college graduates who commit two years to teach in an urban public school and become life-long teachers in an effort to expand educational opportunity. Outstanding college graduates, as well as working professionals, commit to teach in high-poverty, low-achieving schools. In 2009, 13 percent of Harvard graduates and 11 percent of graduates from Columbia and Cornell University applied. In Maryland, 221 graduates from the University of Maryland and 78 from Johns Hopkins applied. This pilot program will involve 15 teachers working at Old Court Middle School, Deer Park Middle Magnet School, Windsor Mill Middle School, and Golden Ring Middle School in the areas of reading and math (tested MSA areas). The program is funded through grants from the Baltimore County Office of Workforce Development, Title II funds, grants from Teach for America, and operating budget positions.


Teach for America

Baltimore, MD

Responsible school or office: Department of Human Resources

Contact person: Dr. Donald A. Peccia


22

19. Contract: Well Water Treatment, Sampling, and Inspection Services

Contract #:

JMI-649-10

Term: 5 years Extension: N/A Contract Ending Date: 7/31/15 Estimated annual award value: $ 50,000 Estimated total award value: $ 250,000 Board meeting date: July 13, 2010 Bid issued: May 6, 2010 Pre-bid meeting date: N/A Due date: June 3, 2010 No. of vendors issued to: 18 No. of bids received: 1 No. of no-bids received: 0 Description: This contract consists of providing well water treatment, sampling, and inspection services on an as-needed basis. Recommendation: Award of contract is recommended to:

R&T Technologies, Inc.

Aberdeen, MD




23

20. Contract: State Highway Administration Condemnation – Perry Hall Elementary

School Contract #:

RGA-108-11

Term: N/A Extension: N/A Contract Ending Date: N/A Estimated annual award value: N/A Estimated total award value: N/A Bid issued: N/A Pre-bid meeting date: N/A Due date: N/A No. of vendors issued to: N/A No. of no-bids received: N/A No. of bids received: N/A Description: The State Roads Commission of the State Highway Administration (“SHA”), in the course of a highway construction program on Belair Road (US Route 1) pursuant to Construction Contract No. BA485A31, found it necessary to acquire certain property adjacent to the Perry Hall Elementary School and to use, maintain, and further improve said highway as part of the Maryland State Road Systems. The SHA obtained condemnation of said property. Action is now required to convey the condemned property to the State Highway Administration in accordance with state law. Recommendation: Award of conveyance is recommended to:

Maryland State Highway Administration Responsible school or office:

Law Office

Contact person:

Margaret-Ann F. Howie, Esquire

Funding source: No board funds will be expended to transfer ownership.

24

21. Contract: Replacement of Exterior Lighting – Logan Elementary School

Contract #:

MWE-802-11

Term: N/A Extension: N/A Contract Ending Date: N/A Initial estimated contract value: $ 66,353 Estimated contingency amount: $ 6,635 Estimated total award value: $ 72,988 Board meeting date: July 13, 2010 Bid issued: May 20, 2010 Pre-bid meeting date: May 27, 2010 Due date: June 10, 2010 No. of vendors issued to: 6 No. of bids received: 4 No. of no-bids received: 0 Description: This project consists of providing labor, equipment, materials, and services to install new parking lot lighting, bus loop lighting, and exterior building lighting. Recommendation: Award of contract is recommended to:

Eastern Sales & Engineering

Baltimore, MD



Funding source: Qualified Zone Academy Bond Program (QZAB) budget

Bidders’ Names

Eastern Sales &

Engineering P.D. Valle

Electric BoMark Electric Urban Francis,

LLC Base Bid $66,353 $68,180 $73,200 $77,950 Total $66,353 $68,180 $73,200 $77,950

25

PULLED 22. Contract: HVAC Equipment Replacement – Randallstown High School

Contract #:

JMI-644-10

Term: N/A Extension: N/A Contract Ending Date: N/A Initial estimated contract value: $ 7,572,000 Estimated contingency amount: $ 757,200 Estimated total award value: $ 8,329,200 Board meeting date: July 13, 2010 Bid issued: May 8, 2010 Pre-bid meeting date: May 14, 2010 Due date: June 17, 2010 No. of vendors issued to: 12 No. of bids received: 3 No. of no-bids received: 0 Description: This project consists of mechanical equipment replacement of multiple indoor air-handling units, water-cooled chiller and associated pumps, new variable air volume (VAV) terminal units, roof mounted exhaust fans, new direct digital control (DDC) work, and associated electrical, structural, and architectural work.

Alternate No. 2A provides cleaning of all supply, return, outdoor, exhaust, and pressure relief ductwork.

Alternate No. 3A includes work in Area C (gym wing) to replace mechanical units, including associated electrical and structural work as indicated on the drawings.


Phillips Way, Inc.

Finksburg, MD



Funding source: Capital budget

26

Contract: HVAC Equipment Replacement – Randallstown High School

Contract #:

JMI-644-10

Bidders’ Names

Phillips Way, Inc. RWC Contracting

Corporation Base Bid $6,773,000 $7,948,000 Alternate No. 2A ADD: Clean ductwork without Davis-Bacon Act Wages. Clean interior of all supply, return, outdoor, exhaust and pressure relief ductwork associated with HVAC equipment to be replaced without Davis-Bacon Act Wages. Note: BASE BID requires no ductwork to be cleaned.

$44,000 $39,000

Alternate No. 3A ADD: Existing mechanical, electrical, plumbing and fire protection systems and equipment in Area C are to be replaced as indicated on drawings without Davis-Bacon Act Wages. Structural supports in Area C are to be replaced as indicated on drawings without Davis-Bacon Act Wages. Controls for mechanical equipment are to be replaced with direct digital controls as indicated on drawings without Davis-Bacon Act Wages. Clean all existing ductwork in Area C without Davis-Bacon Act Wages.

$755,000 $1,013,000

Total

$7,572,000

$9,000,000

27

23. Request to Declare Property Surplus: Chadwick Elementary School – Security Blvd.

Extension Contract #:

RGA-106-11

Term: N/A Extension: N/A Contract Ending Date: N/A Board meeting date: July 13, 2010 Description: The Baltimore County Department of Public Works has requested that 0.098 acres be transferred to Baltimore County for the purpose of road widening. The requested 0.098-acre parcel of land would be conveyed to Baltimore County and become part of county roadway improvements. Following is a surveyed plat prepared to convey ownership of this 0.098-acre parcel of land to Baltimore County Government. Recommendation: Declaration of surplus property be conveyed to:

Baltimore County Department of Public Works

Baltimore, MD



Funding source: N/A

Exhibit M

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: CONSIDERATION OF THE PRE-KINDERGARTEN MATHEMATICS

CURRICULUM ORIGINATOR: Mary Cary, Associate Superintendent, Curriculum and Instruction RESOURCE John Quinn, Executive Director, Department of STEM PERSON(S) Patricia Baltzley, Director, Office of Mathematics PreK-12 Cindy Dennis, Elementary Coordinator, Office of Mathematics PreK-12

RECOMMENDATION

That the Board of Education approves the Prekindergarten Mathematics Curriculum Guide as presented to the Curriculum

Committee and as directed by Policy 8130 and Policy 6000. Attachment I – Executive Summary Packet for Prekindergarten Mathematics curriculum guide

2

Executive Summary Prekindergarten Mathematics Curriculum Guide

July 13, 2010

Using the curriculum development process formalized by ISO 9000, the Office of Mathematics Pre-K-12 developed a new prekindergarten curriculum guide over the past two years. At this time, the Office of Mathematics PreK-12 is seeking approval for the Prekindergarten Mathematics Curriculum Guide with the understanding that the development of this guide reflects an alignment of the written, taught, and assessed curriculum, an expectation that leads to a high-quality mathematics program for all students. The current Prekindergarten mathematics program, McGraw Hill Mathematics was adopted systemwide in 2002. The rationale for the adoption at that time included the need to implement a consistent Baltimore County Public Schools’ (BCPS) mathematics curriculum in Prekindergarten in order to address Maryland Content Standards and Maryland Learning Outcomes, which were in place ten years ago. The intent of this 2002 mathematics program was to improve Prekindergarten student achievement and to positively impact student achievement in kindergarten. One of the goals of the 2002 BCPS Prekindergarten program was to help prepare students for kindergarten, particularly in the area of language development. This program is an integrated program that addresses mathematical concepts in the world of the four-year old using language, literature, and art. There was not a formal curriculum guide, and mathematics was not as transparent as needed for the twenty-minutes allotted for mathematics during the prekindergarten daily schedule. During the Phi Delta Kappa Curriculum Management Services (PDK) curriculum review for Mathematics PreK-12, the current Prekindergarten mathematics program was evaluated by the auditors. Based on the PDK’s criteria, the current Prekindergarten mathematics program received a total of 2 out of 15 points. In response to the audit, the Office of Mathematics PreK-12 is committed to revising the current Prekindergarten mathematics program by working collaboratively with the Office of Early Childhood to identify potential mathematics programs which may be considered for piloting and possible adoption by BCPS and to develop a BCPS Prekindergarten Mathematics Guide. In addition to the audit findings, the need to develop a BCPS Prekindergarten Mathematics Curriculum Guide aligned to the current state standards and the maintenance and replacement issues arising with the current 2002 copyrighted product, there have been many advances in recent research validating the significant positive impact of a high-quality mathematics program on young learners as well as recent research-based best practices for the effective teaching and learning of mathematics. The National Council of Teachers of Mathematics (NCTM) affirms that a high-quality, challenging, and accessible mathematics education provides early childhood learners with a vital foundation for future understanding of mathematics. Young children in every setting should experience effective, research-based curricula, and teaching practices. Such practices in turn require policies, organization support, and resources that enable teachers to do this challenging and important work.

3

The Office of Mathematics PreK-12 developed a detailed action plan for the development of a BCPS Prekindergarten Mathematics Curriculum Guide and the piloting of potential textbook resources. Working in collaboration with the Office of Early Childhood, the Office of Mathematics PreK-12 researched the prekindergarten mathematics programs used in other Maryland counties, evaluated a variety of prekindergarten products for alignment to the State Curriculum and feasibility of use within the specific BCPS time allotments, facilitated prekindergarten focus group meetings, developed and piloted the BCPS Prekindergarten Mathematics Curriculum Guide in conjunction with the approved textbook resources, gathered pilot teachers’ feedback, facilitated pilot meetings, and visited the eleven pilot teachers’ prekindergarten mathematics classes. Revisions were made to the draft curriculum guide based on the feedback provided during the pilot phase. Approval was sought and provided by the Curriculum Evaluation Committee, the area assistant superintendents, and the Executive Leadership team. The Prekindergarten Mathematics Curriculum Guide was presented to the Board of Education Curriculum Committee and was approved to move forward to the full Board for final review and approval. Alignment of the Prekindergarten Mathematics Curriculum Guide to the Maryland State Curriculum (SC), and National Council of Teachers of Mathematics Standards has been carefully checked and confirmed. This guide fully and completely incorporates the elements described in the Board of Education Curriculum Approval Form – Clarity and Specificity of Objectives; Congruity of the Curriculum to the Assessment Process; Delineation of Prerequisite Essential Skills, Knowledge, and Attitudes; Delineation of the Major Instructional Resources; and Clear Approaches for Classroom Use (Strategies). Following this criteria, the guide presents a cumulative score of 15 out of a possible 15 points. In general, to meet the criteria of the evaluation rubric, Articulated Instruction Module (A.I.M.) objectives have been created which correlate to the BCPS mathematics program for prekindergarten, the SC, and the National Council of Teachers of Mathematics Standards and include knowledge skill indicators for each objective. A scope and sequence has been developed for PreK-12 mathematics and the portion that identifies the skill development for prekindergarten as well as for kindergarten, the grade immediately following prekindergarten, has been included with the Board of Education Curriculum Approval Form. In addition, an alignment document has been created for every unit in the curriculum guide which correlates the skills to the Maryland State Curriculum. Resources and strategies are included in the curriculum guide as part of the unit or lesson outline. Professional development has been provided for teachers on the instructional materials that were approved for use with the prekindergarten mathematics program. Additional professional development has been planned for the elementary principals and assistant principals in July and for the prekindergarten teachers on the August 2010 Professional Study Day. Teachers will be introduced to the mechanics and pacing of the curriculum guides. Follow-up workshop sessions will be ongoing throughout the school year to continue to support the teacher in implementing the written curriculum. The curriculum guide describes the instructional path needed to progress from the standards and objectives of the course towards the target mastery of academic mathematics skills created as part of the curriculum guide. This curriculum is designed to be an integral part of the PreK-12 mathematics program to help students meet Baltimore County

4

standards and performance goals as outlined in the BCPS Blueprint for Progress. This curriculum is designed to help students become confident mathematicians who understand mathematics, are effective problem-solvers, can reason mathematically, and can communicate their understanding of mathematical concepts.

1


DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED CHANGES TO BOARD OF EDUCATION POLICY 1270 – FAMILY/COMMUNITY INVOLVEMENT ORIGINATOR: Mary Cary, Associate Superintendent, Curriculum and Instruction RESOURCE PERSON(S): William Burke, Acting Executive Director, Professional Development Merry Macer, Supervisor

RECOMMENDATION

That the Board of Education reviews the proposed changes to Policy 1270. This is the first reading.

***** Attachment I – Policy Analysis Attachment II – Policy 1270

Exhibit N

2


Parent/Guardian and Family Involvement Statement of Issues or Questions Addressed During the annual review of Board of Education Policy 1270, community stakeholders suggested revisions to recognize volunteers both in school and at home (a requirement of the No Child Left Behind Act of 2001). Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies Board of Education Policy 1100, Communication with the Public Board of Education Policy 1200, Community Involvement Board of Education Policy 1220, Citizens Advisory Committee Board of Education Policy 1240, Visits to Schools Board of Education Policy 1250, Participation in the Local School by Community Members Board of Education Policy 1260, School Volunteers Legal Requirements 20 U.S.C. §6301, et seq., No Child Left Behind Act of 2001 Annotated Code of Maryland, Education Article, §4-112, Advisory Committees Similar Policies Adopted by Other Local School Systems 1. Howard County Board of Education, Policy 10000, Parent, Family, and Community

Involvement 2. Montgomery County Board of Education, Policy ABC, Parental Involvement Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading/vote: September 7, 2010

3

POLICY 1270

COMMUNITY RELATIONS: Community Involvement Parent/Guardian and Family Involvement I. [Process] PHILOSPHY

The Board of Education of Baltimore County (Board) [believes] RECOGNIZES that schools, parents/guardians, families, and communities MUST WORK TOGETHER TO MUTUALLY SUPPORT [have a mutual responsibility to work together in order to increase] student achievement. The Board values SCHOOL, parent/guardian, [and] family, AND COMMUNITY involvement as integral to the academic success of all students BOTH IN SCHOOL AND AT HOME.

II. IMPLEMENTATION

THE BOARD DIRECTS THE SUPERINTENDENT TO DEVELOP APPROPRIATE RULES AND PROCEDURES TO IMPLEMENT THIS POLICY.

[1. The Board is committed to involving parents/guardians and family

members of children of all ages and grade levels. The Board recognizes that the type and the degree of parent/guardian and family involvement vary among households.

2. The Board endorses cooperation among schools, parents/guardians,

families, and community members in order to increase involvement and participation in promoting the social, emotional, and academic growth of students by utilizing the following guidelines:

a. Open and ongoing communication is promoted among home, school,

and the community. b. Parenting skills are fostered and supported. c. Parents/guardians, families, and community members are welcome

as volunteers [in the school]. Their support and assistance are sought, encouraged, and recognized.

d. Parents/guardians, families, community members are included and

supported in the decision-making process. Their leadership in advisory and advocacy roles is encouraged.

4

POLICY 1270

e. Community resources are used to strengthen schools, families, and student learning.

f. Parents/guardians, families, and community members are welcomed

as active partners and play integral roles in promoting student learning and achievement.]

Legal References: 20 U.S.C. §63[18]01, ET SEQ., [(]No Child Left Behind Act of

2001[)] Annotated Code of Maryland, Education Article §4-112, ADVISORY COMMITTEES

Related Policies: Board of Education Policy 1100, Communication with the Public Board of Education Policy 1200, Community Involvement Board of Education Policy 1220, Citizens Advisory Committee Board of Education Policy 1240, Visits to Schools Board of Education Policy 1250, Participation in the Local School by Community Members Board of Education Policy 1260, School Volunteers Policy Board of Education of Baltimore County Adopted: 5/23/91 Revised: 7/13/04 Revised: 5/20/08 Revised: 9/08/09 REVISED: _________

Exhibit O BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED CHANGES TO BOARD OF EDUCATION POLICY 1280 – BOUNDARY CHANGES ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Kara Calder, Acting Executive Director, Planning and Support Operations

RECOMMENDATION


*****


2


Boundary Changes

Statement of Issues Addressed By the Proposed Policy Board of Education Policy 1280 currently defines the procedures for implementing boundary changes to ensure the maintenance of quality schools. The proposed revision to Board of Education Policy 1280 will more clearly outline the Board’s vision and goals for establishing school boundaries. Cost Analysis and Fiscal Impact on School System The fiscal impact of the boundary change process is approximately $5,130 which includes analysis of the results of the public forum by an outside vendor, printing and refreshments for the Boundary Study Committee. No additional fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies Board of Education Policy 5110, Enrollment and Attendance-Admission Board of Education Policy 5140, Enrollment and Attendance-School Attendance Areas Legal Requirements Annotated Code of Maryland, Education Article §3-102, Geographical Boundaries Annotated Code of Maryland, Education Article §3-109, Baltimore County Board of Education. Similar Policies Adopted by Other School Systems

1. Prince George’s County Public Schools, Administrative Procedure No. 8391, Boundary Changes.

2. Harford County Board of Education, Policy Number 20-0041-000, Adjustment of School Attendance Boundary Lines.

3. Montgomery County Public Schools, FAA-RA, Long Range Educational Facilities Planning.

Draft of Proposed Policy Attached. Other Alternative Considered By Staff None. Timelines: First reading: July 13, 2010 Public comment: August 10, 2010 Third reading/vote: September 7, 2010

3

POLICY 1280

BOUNDARY CHANGES I. PHILOSOPHY

THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) RECOGNIZES THE IMPORTANCE OF COMMUNITY INVOLVEMENT IN THE ESTABLISHMENT OF SCHOOL ATTENDANCE AREAS.

II. IMPLEMENTATION

THE SUPERINTENDENT WILL DEVELOP PROCEDURES FOR SCHOOL AND COMMUNITY INVOLVEMENT IN THE DEVELOPMENT OF RECOMMENDATIONS FOR ALL BOUNDARY CHANGES.

[The Board of Education recognizes its obligation to provide a uniform system of public schools that is designed to provide quality education and equal educational opportunity for all children. With the advice of the Superintendent, the Board of Education will establish geographical attendance areas for each school. The Board recognizes the importance of community involvement in the educational process. In order to garner community input at the beginning of the boundary change process, the Board of Education is establishing this framework that provides an opportunity for a school/community-based recommendation to be presented to the Superintendent for specific boundary changes. The following school boundary practices have been established to provide school boundaries that are in the best interest of students. PROCEDURE 1. During October, the Office of Strategic Planning will analyze the September 30th

enrollment data from the schools. At an Executive Leadership Team (Superintendent, Deputy Superintendents, Executive Directors of Schools, and the Chief of Staff) meeting in October, the Office of Strategic Planning will identify those schools that exceed state capacity based on their full-time equivalent enrollment, as well as situations where enrollments are exceptionally low. Based on this analysis, the Executive Leadership Team will identify the schools for which boundary changes will be considered.

2. After the presentation to the Executive Leadership Team, the Executive Director

of Schools responsible for any school(s) considered for boundary changes will appoint a Boundary Study Committee composed of parents, teachers, administrators, and other representatives from the schools and communities

4

POLICY 1280

involved. The Boundary Study Committee will review information prepared by the Office of Strategic Planning, gather input from the community, and develop several boundary change options.

3. The Executive Director of Schools will host a community forum in which the

boundary change options developed by the Boundary Study Committee will be presented to all members of the community who wish to attend. The public will be informed at least ten (10) calendar days prior to the community forum by school newsletters and community newspapers of the time, date, and location of this community forum. The Boundary Study Committee will work with the individuals and groups at the community forum to receive input and assistance concerning the several boundary change options.

4. Following the community forum, all information and suggestions will be

organized and processed by the Office of Strategic Planning for review by the Boundary Study Committee. The Boundary Study Committee will then provide the Executive Director of Schools with the best boundary change option, which the Executive Director of Schools will review, approve, modify, alter, and/or reject.

5. The approved/altered boundary change option will be submitted to the Board of

Education as the Superintendent’s recommendation. The Superintendent’s recommendation will be presented to the Board of Education at least ten (10) calendar days prior to the Board’s public hearing on the boundary change. Copies of the Superintendent’s recommendation will be sent to each school affected by the boundary change and, upon request, to interested parties. The Board of Education will also receive copies of the proposals considered by the Boundary Study Committee, including any rationales for rejection of a proposal by the Boundary Study Committee.

6. A public hearing on the Superintendent’s recommendation will be held by the

Board of Education at least ten (10) calendar days prior to final action by the Board on this item.

7. The above steps may be condensed in case of emergency. 8. When boundary changes are necessary because of construction of a new school,

steps 2 through 6 outlined above may be initiated by the Executive Director of Schools with the approval of the Superintendent anytime following funding approval by the State and/or County for the project.

5

POLICY 1280

THE FRAMEWORK FOR THE BOUNDARY STUDY COMMITTEE The following framework for the Boundary Study Committee, including the organization and duties and the suggestions for possible areas to be considered, are advisory. ORGANIZATION AND DUTIES OF THE BOUNDARY STUDY COMMITTEE The Boundary Study Committee is to develop several boundary change options to be presented to the appropriate Executive Director of Schools for presentation at the community forum. Following the community forum, the Boundary Study Committee will review all information gathered at the community forum. The Boundary Study Committee shall make a recommendation to the Executive Director of Schools of what it considers to be the best boundary change option. I. Boundary Study Committee

A. Boundary Study Committee Co-Chairpersons 1. Selected by the Superintendent 2. Duties a. Chair Boundary Study Committee meetings b. Organize dissemination of information to the affected community c. Co-chair the community forum

d. Present the Boundary Study Committee recommendation to the Executive Director of Schools

e. Assist the Executive Director of Schools with the presentation of the best boundary change option to the Executive Leadership Team

B. Recorder 1. Elected by Boundary Study Committee members at the second

meeting 2. Duties a. Attends all committee meetings

b. Takes minutes of committee discussions and actions. (Secretarial assistance and mailing of minutes will be provided by the Office of Strategic Planning.

6

POLICY 1280

C. Committee Members 1. Committee members will endeavor to work with the Executive

Director of Schools and the Office of Strategic Planning to: a. Receive and review information on the housing developments

and neighborhoods included in the study area using maps and data provided by staff

b. Serve as representatives of the affected schools and interested individuals from the affected neighborhoods

c. Seek input from the interested individuals from the affected neighborhood to identify concerns and preferences

d. Provide input to the Boundary Study Committee as a representative of the affected neighborhood, not as an individual

e. Provide, where necessary, information from the Boundary Study Committee to interested individuals in the affected neighborhoods

f. Identify the various boundary options 1. Determine which neighborhoods and/or areas should

be in the core boundary area to attend each affected school (i.e., the areas which will definitely be included in the attendance area for each affected school).

2. Determine which neighborhoods and/or areas are considered optional and can be assigned to one or more different schools in the various boundary options.

g. Plan, attend, and assist with the facilitation of the community forum 1. Assist in the preparation and/or dissemination of

publicity concerning the community forum 2. Work with staff to develop handouts which summarize

the advantages or disadvantages of each of the boundary options

3. Help the Boundary Study Committee develop answers to frequently asked questions about the process and the various boundary options.

4. Serve as small-group facilitators to answer questions and gather information for the Boundary Study Committee.

h. Make recommendation to the Executive Director of Schools of the best boundary change option.

7

POLICY 1280

II. Executive Director of Schools

A. Advise the Executive Leadership Team concerning schools which may require boundary adjustments

B. Schedule meetings with principals, in concert with the Office of Strategic Planning, to provide orientation to the boundary study process

C. Appoint Boundary Study Committee members D. Schedule, attend, and facilitate Boundary Study Committee meetings E. Direct the research of the Office of Strategic Planning staff F. Coordinate communication throughout the boundary change process G. Host the community forum H. Present the Boundary Study Committee’s best boundary change option to

the Executive Leadership Team

III. School Principals

A. Identify and contact parents and teachers to serve on the Boundary Study Committee and recommend those individuals to the Executive Director of Schools 1. Seek the advice of the PTA Executive Board to identify parent(s)

representatives to be appointed to the Boundary Study Committee a. Parent representatives should have the time to devote to the

Boundary Study Committee. b. Parent representatives should represent potentially affected

areas and/or neighborhoods. 2. Seek the advice of the school’s Faculty Council to identify teacher

representative(s) to be appointed to the Boundary Study Committee. 3. Explain to potential parent and teacher representatives the Boundary

Study Committee member duties, organization, and time commitment, and obtain that individual’s commitment to actively serve on the Boundary Study Committee before final selection.

B. Attend, or provide a representative to, the Boundary Study Committee meetings and serve as a technical advisor

C. Assist the Boundary Study Committee in communication efforts 1. When requested by the Boundary Study Committee, use the school

newsletter or other forms of parent communication to assist in the dissemination of information.

2. Make appropriate presentations to various school-based groups and/or at PTA meetings of information that would be of assistance to the Boundary Study Committee.

3. Be knowledgeable of all Boundary Study Committee activities in order to respond to parent inquiries.

8

POLICY 1280

D. Remain impartial in assisting the Boundary Study Committee with the determination of options

IV. Office of Strategic Planning

A. Meet with affected principals to provide orientation to the Boundary Study Committee process 1. Review boundary study parameters (extent of relief being sought for

each school involved.) 2. Review location of potentially affected neighborhoods

B. Work with Executive Director of Schools in planning first Boundary Study Committee meeting

C. When requested by the Boundary Study Committee, provide geographic and statistical data as well as other technical assistance

D. Organize and process information and report results of the Boundary Study Committee and the community forum

E. Review Boundary Study Committee recommendation F. Organize information and data to be presented to the Executive Leadership

Team

V. Baltimore County Public Schools Budget, Physical Facilities, Transportation, and Other Offices

A. Provide data, input, and feedback to all proposals throughout the process B. Consider the implications of boundary changes when developing budgets,

physical facilities, transportation networks, and other services

9

POLICY 1280

SUGGESTIONS FOR POSSIBLE CONSIDERATION BY THE BOUNDARY STUDY COMMITTEE

The Baltimore County Public Schools’ Belief Statement asserts “improved achievement requires families and communities to be partners in the education process.” In order to encourage community support in the educational process, the boundary change process has been revised to garner community input at the initial stages of the boundary setting discussions. The Boundary Study Committee provides a framework to obtain and to refine community input for recommending new school boundaries to the Executive Director of Schools. In order to prepare for its recommendation to the Executive Director of Schools, the Boundary Study Committee may consider any, all, several, or none of the following topics. These topics are provided only for Committee discussion and to provide a framework to develop the various boundary options. The topics are not intended to represent an exhaustive list of all the topics that could be considered when reviewing boundary changes. The topics provided below are not meant to be a complete list. It is recognized that some topics of consideration may be mutually exclusive and/or contradictory. The listing of these topics is to provide a numerical reference system, but does not indicate a hierarchy, order of priority, or any implied priority or desirability. The best option recommended by the Boundary Study Committee to the Executive Director of Schools need not satisfy all of the topics listed below. The final plan adopted by the Board of Education may include any or none of these topics of consideration. 1. Establish and adjust school boundaries throughout the county in a manner which

ensures efficient use of available space.

A. Identify schools which are overcrowded or under-enrolled by comparing the State Capacity of each facility with its full-time equivalent enrollment

B. Apply the guideline of 90% (Whenever a school’s FTE enrollment reaches 90% of its state capacity, the school is overcrowded.” Conversely, by MSDE practice, a school with an FTE enrollment that is 65% or less of its state capacity is considered underutilized.)

C. Avoid overcrowding facilities D. Minimize costs

10

POLICY 1280

2. Reassign school attendance areas only when other reasonable and educationally sound choices are not immediately available.

A. Explore ways of using existing space more efficiently B. Consider annexing certain grades or programs to nearby facilities with

spare capacity C. Where possible, use relocatable classrooms to relieve overcrowding due to

short-term enrollment increases

3. Maintain a commitment to long-range planning decisions.

A. Where feasible, maintain the community school concept. B. Attempt to ensure that students attend the schools closest to their homes.

Sample options: i. Whenever possible, attempt to keep communities together. ii. In order to serve students at the closest possible school, consider

employing a domino effect when locations of available school facilities and student clusters are not contiguous.

iii. When establishing boundary lines, attempt to follow natural boundaries, such as railroads, creeks, major highways, election districts, existing school boundaries, and locations of feeder schools.

C. Where possible, eliminate existing satellite zones (areas districted to a school that are outside of its community boundary). Sample options: i. Attempt to employ satellite zoning only for special purposes and for

a pre-determined time period. (Any satellite zoning plan should designate the contiguous school which will be expected to serve students in the satellite area as soon as circumstances permit.

ii. As new subdivisions are approved and overcrowd a school, consider assigning the children from the newly developing neighborhoods to other attendance areas with available space rather than disrupt students from existing neighborhoods. (Realize, however, that this tends to create undesirable satellite areas which are usually served by facilities that are a greater distance away than schools serving established residences.)

4. Relate proposed boundary adjustments to customary student assignment patterns

for progression through school.

A. Whenever possible, develop boundary change proposals which ensure that feeder school patterns from elementary to middle to high school keep developments, neighborhoods, and communities together

11

POLICY 1280

B. Where feasible, develop boundary change proposals which ensure that elementary school boundaries do not overlap middle school boundaries, and middle school boundaries do not overlap high school boundaries

C. Reassign elementary school students no more than once every 5 years and secondary school students no more than once every 3 years

D. Phase in high school redistricting, when possible, beginning with grade 9 students

E. Develop options which reflect the diversity of the population within the entire cluster of schools under consideration

F. Reject options which foster racial or socioeconomic isolation

5. Examine the effects of boundary adjustments on the instructional programs of all schools involved.

A. Examine the effect of boundary adjustments on the instructional programs of both the sending and receiving schools

B. Adjust enrollment projections by school to assist in staffing, scheduling, and distribution of supplies and materials when boundary changes are implemented

6. Develop boundary adjustment proposals that allow students to be transported in

the most efficient and feasible manner.

A. Maximize the number of students who can walk to school B. Minimize travel time and maximize safety for students who must be

transported C. Avoid bussing students past a school which has the same grade levels D. Avoid duplicate bus runs on the same streets for schools with the same

grade levels E. Transport toward town centers rather than toward countryside to minimize

special trips to school for parents and guardians

7. Come to a consensus on proposed options by prioritizing the needs unique to the situation under study.

A. Develop proposals which meet the above criteria to the greatest extent possible

B. Recognize that there is not a single scenario which will please everybody C. Keep in mind that decisions approved and implemented by the Board of

Education become precedents that may influence decisions made in similar situations for years to come]

12

POLICY 1280

Legal ReferenceS: Annotated Code of Maryland, Education Article §3-102, Geographical Boundaries Annotated Code of Maryland, Education Article §3-109, Baltimore County Board of Education.

Related Policies: Board of Education Policy 5110, Admissions Board of Education Policy 5140, School Attendance Areas Policy Board of Education of Baltimore County Adopted: 10/23/01 Revised: 08/10/04 REVISED: ________

1

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 2372 – TOBACCO ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Dale R. Rauenzahn, Executive Director, Student Support Services

RECOMMENDATION



Exhibit P

2


Tobacco Statement of Issues or Questions Addressed Board of Education Policy 2372 is being reviewed to ensure alignment with COMAR regulations, resulting in minor edits. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirements COMAR 13A.02.03.01, Scope COMAR 13A.02.03.02, Definitions COMAR 13A.02.03.03, Tobacco Use COMAR 13A.02.03.04, Notification of a Tobacco-Free Environment COMAR 13A.02.03.05, Tobacco-Free Guidelines COMAR13A.08.01.08, Substance Use or Distribution Similar Policies Adopted by Other Local School Systems 1. Anne Arundel County Board of Education, Policy GAC, Drug-, Alcohol-, and Tobacco-

Free Work Environments 2. Frederick County Board of Education, Policy 112, Drug-Free, Alcohol-Free, and Tobacco-

Free Workplace and School System 3. Harford County Board of Education, Policy 20-00400999, Use of Tobacco Products 4. Montgomery County Board of Education, Policy COH-EA, Tobacco-free School

Environment Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public comment: August 10, 2010 Third reading: September 7, 2010

3

POLICY 2372

ADMINISTRATION: Administrative Operations Conduct: Tobacco I. PHILOSOPHY

The Board of Education of Baltimore County (BOARD) is committed to providing a T[T]obacco-F[F]ree work environment for its students and employees. Due to the evidence concerning the health effects of tobacco use, smoking, and passive smoke, Baltimore County Public Schools (BCPS) prohibits the sale and use of any form of tobacco in ANY school system PROPERTY AT ANY TIME [owned or leased buildings, grounds, and vehicles at all times (24 hours a day, every day)] regardless of whether or not students are present.

II. IMPLEMENTATION The Board [Of Education] directs the Superintendent to [maintain a Tobacco-Free environment.] DEVELOP APPROPRIATE RULES AND PROCEDURES TO IMPLEMENT THIS POLICY.

Legal ReferenceS: [COMAR 13A.02.04.01.--.07] COMAR 13A.02.03.01, Scope

COMAR 13A.02.03.02, Definitions COMAR 13A.02.03.03, Tobacco Use

COMAR 13A.02.03.04, Notification of a Tobacco-Free Environment COMAR 13A.02.03.05, Tobacco-Free Guidelines COMAR13A.08.01.08, Substance Use or Distribution

Policy Board of Education of Baltimore County Adopted: 5/27/93 Revised: 3/23/04 REVISED: ______

1

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED DELETION OF BOARD OF

EDUCATION POLICY 3143 – REGULAR BIWEEKLY PAY ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Barbara Burnopp, Chief Financial Officer

RECOMMENDATION

That the Board of Education reviews the proposed deletion of Policy 3143. This is the first reading.


Exhibit Q

2


Regular Biweekly Pay

Statement of Issues or Questions Addressed Board of Education Policy 3143 states the manner in which an employee’s regular biweekly pay is calculated. It has been reviewed by the appropriate staff members, and the content is more appropriate as a procedure; therefore, deletion of this policy is recommended. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies None Legal Requirements None Similar Policies Adopted by Other Local School Systems Although Montgomery County Public Schools’ Web site explains how to calculate biweekly pay, (See, “Understanding Your Pay Information” http://www.montgomeryschoolsmd.org/departments/ersc/understanding_pay.shtm), no board policy addresses the calculation method. Note, however, that MCPS Regulation GHD-RA addresses pay scales and calculations for support services employees. Draft of Proposed Policy Attached Other Alternatives Considered by Staff No other alternatives were considered. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

http://www.montgomeryschoolsmd.org/departments/ersc/understanding_pay.shtm

3

[POLICY 3143

NON-INSTRUCTIONAL SERVICES: FISCAL SERVICES PAYROLL MANAGEMENT: Regular Biweekly Pay The regular biweekly pay is determined in the following manner: 1. The annual salary is divided by 217 for ten-month employees, or by the number of

week days (Monday through Friday) from July 1 through June 30 for twelve-month employees, to obtain the daily rate of pay.

2. The daily rate of pay is multiplied by 10 to obtain the normal biweekly pay. Policy Board of Education of Baltimore County Adopted: 6/12/75 Revised: 10/27/77 Revised: 7/13/04]

Exhibit R BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED DELETION OF BOARD OF

EDUCATION POLICY 4116 – TEACHER EVALUATION ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4116 Teacher Evaluation

Statement of Issues or Questions Addressed Board of Education Policy 4116 outlines the purposes for teacher evaluations. This policy was adopted in 1968 and has never been revised. This policy is being recommended for deletion and will be replaced with a proposed policy that will apply to all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4117, Administrative and Supervisory Personnel Evaluations Board of Education Policy 4235, Evaluation, General Purpose Board of Education Policy 4235.1, Teacher-Aides Legal Requirements Annotated Code of Maryland, Education Article §4-205, §4-311, §6-202 COMAR 13A.07.04 Similar Policies Adopted by Other Local School Systems

1. Anne Arundel County, Policy Code 801.08, Letter GBH, Evaluation of Professionally Certificated Personnel

2. Carroll County, Policy GCOA, Evaluation of Teachers 3. Montgomery County, Policy GJB-RA, Evaluation of Professional Personnel Draft of Proposed Policy Attached Other Alternatives Considered by Staff No other alternatives were considered. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4116 PERSONNEL: Professional Permanent: Teacher Evaluation The Board of Education recognizes that the teaching process is an extremely complex one and that the appraisal of this process is a difficult and technical function. Nevertheless, because it is universally accepted that good teaching is the most important element in a sound educational program, provision shall be made to conduct appraisals of teacher performance. . Appraisal of teaching service should serve three purposes: 1. To raise the quality of instruction and educational service to the children of our

community 2. To raise the standards of the teaching profession as a whole 3. To aid the individual teacher to grow professionally Evaluation of teacher performance must be a cooperative continuing process designed to improve the quality of instruction. All professional employees are involved in the evaluation process. Teachers share with those who work with them the responsibility for the development and maintenance of professional standards and attitudes regarding the evaluation process. Therefore, the Board of Education delegates to the professional staff the responsibility of developing, organizing, and implementing a system-wide program for evaluating the instructional process as one means to insure quality control of instruction. Also see Master Agreement with Teachers Association of Baltimore County, Maryland, Inc. Legal Reference: Ann. Code of Pub. Gen. Laws of Md. Art. 77 #63 Professional improvement of teachers #64 Visiting schools and advising with principals Policy Board of Education of Baltimore County Adopted: 8/29/68]

Exhibit S BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4117 - ADMINISTRATIVE AND SUPERVISORY PERSONNEL EVALUATIONS

ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4117 Administrative and Supervisory Personnel Evaluations

Statement of Issues or Questions Addressed Board of Education Policy 4117 directs the Superintendent to develop and implement an appraisal process for all administrative and supervisory personnel. The policy was adopted in 1973 and has never been revised. This policy is being recommended for deletion and will be replaced with a proposed policy that will apply to all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4117, Administrative and Supervisory Personnel Evaluations Board of Education Policy 4235, Evaluation, General Purpose Board of Education Policy 4235.1, Teacher-Aides Legal Requirements Annotated Code of Maryland, Education Article §4-205, §4-311, §6-202 COMAR 13A.07.04 Similar Policies Adopted by Other Local School Systems



3

[POLICY 4117 PERSONNEL: Professional Permanent: Administrative and Supervisory Personnel Evaluations The Superintendent of Schools shall be responsible for the development and implementation of a system for evaluating all administrative and supervisory personnel. Also see Master Agreement with the Teachers Association of Baltimore County, Maryland, Inc. Legal ReferenceS: Ann. Code of Pub. Gen. Laws of Md. Art 77 §64 Visiting schools and

advising with principals, etc. Policy Board of Education of Baltimore County Adopted: 5/10/73]

Exhibit T BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4150 - ABSENCES, LEAVES, VACATION, AND HOLIDAYS


RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4150 Absences, Leaves, Vacations, and Holidays

Statement of Issues or Questions Addressed Board of Education Policy 4150 is being recommended for deletion. This policy is specific to professional personnel, and the information is addressed in a proposed new Absences and Leaves of Absence Policy (not yet numbered) covering all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4153, Short-Term Leaves Board of Education Policy 4154, Extended Leaves of Absence Legal Requirements Annotated Code of Maryland, Education Article, §4-301, School Personnel Annotated Code of Maryland, Education Article, §6-305, Sick Pay COMAR 13A.02.03.02, Annual Leave of Staff COMAR 13A.07.02.03, Leave of Absence Similar Policies Adopted by Other Local School Systems 1. Anne Arundel Board of Education, Section G, Personnel 2. Frederick County Board of Education, Section 303, Attendance and Absence 3. Howard County Board of Education, Policy 7110, Annual Leave for Administrative

Personnel 4. Montgomery County Board of Education, Policy GI, Leaves and Retirements Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4150 PERSONNEL: Professional Absences, Leaves, Vacations, and Holidays All permanent professional employees of the Board of Education shall be eligible for absences, leaves, vacations, and holidays according to the criteria established by policy, administrative rule, and negotiated agreement. Legal Reference: State Board of Education Bylaw 13.06.02.03 Leave of Absence 13.06.03 Professional Duties Policy Board of Education of Baltimore County Adopted: 5/25/78]

Exhibit U BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4153 - SHORT-TERM LEAVES ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4153 Short-Term Leaves

Statement of Issues or Questions Addressed Board of Education Policy 4153 is being recommended for deletion. This policy is specific to professional personnel, and the information is addressed in a proposed new Absences and Leaves of Absence Policy (not yet numbered) covering all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4154, Extended Leave of Absence Board of Education Policy 4150, Absences, Leaves, Vacations, and Holidays Legal Requirements Annotated Code of Maryland, Education Article §4-103, School Personnel Annotated Code of Maryland, Education Article, §6-305, Sick Pay COMAR 13A.07.02.03, Leave of Absence Similar Policies Adopted by Other Local School Systems Frederick County Board of Education, Section 303, Attendance and Absence Montgomery County Board of Education, Policy GI, Leaves and Retirements Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4153 PERSONNEL: Professional Absences, Leaves, Vacations, and Holidays: Short-Term Leaves 1. Academic Activities Leave 2. Bereavement Leave 3. Court Related Leave 4. Family Illness Leave 5. Intervisitation 6. Military 7. Special Religious Observance Leave 8. Sick Leave 9. Urgent Personal Business Leave The policies on these subjects are printed in the Master Agreement with the Teachers' Association of Baltimore County, Maryland, Inc. Also, see the rule entitled "Definitions" in this section. Policy Board of Education of Baltimore County Adopted: 6/10/71]

Exhibit V BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4154 - EXTENDED LEAVES OF ABSENCE ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4154 Extended Leaves of Absence

Statement of Issues or Questions Addressed Board of Education Policy 4154 is being recommended for deletion. This policy is specific to professional personnel, and the information is addressed in the proposed new Absences and Leaves of Absence Policy (not yet numbered) covering all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4150, Absences, Leaves, Vacations, and Holidays Board of Education Policy 4153, Short-Term Leaves Board of Education Policy 4155, Absences-Salary Reductions Legal Requirements Annotated Code of Maryland, Education Article §4-103, School Personnel Annotated Code of Maryland, Education Article, §6-305, Sick Pay COMAR 13A.07.02.03, Leave of Absence Similar Policies Adopted by Other Local School Systems Frederick County Board of Education, Section 303, Attendance and Absence Montgomery County Board of Education, Policy GI, Leaves and Retirements Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4154 PERSONNEL: Professional Absences, Leaves, Vacations, and Holidays: Extended Leaves of Absence The policies on these absences are printed in the Master Agreement with the Teachers Association of Baltimore County, Maryland, Inc. 1. Sabbatical Leave 2. Academic Leave 3. Child Rearing 4. Military Leave 5. Unusual or Imperative Leave 6. Personal Leave Policy Board of Education of Baltimore County Adopted: 6/10/71 Revised: 7/1/84]

Exhibit W BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4155 - ABSENCES-SALARY REDUCTIONS ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4155 Absences-Salary Reductions

Statement of Issues or Questions Addressed Board of Education Policy 4155 is being recommended for deletion. This policy is specific to professional personnel, and the information is addressed in the proposed new Absences and Leaves of Absence Policy (not yet numbered) covering all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4150, Absences, Leaves, Vacations, and Holidays Board of Education Policy 4153, Short-Term Leaves Board of Education Policy 4154, Extended Leaves of Absences Legal Requirements Annotated Code of Maryland, Education Article §4-103, School Personnel Annotated Code of Maryland, Education Article, §6-305, Sick Pay COMAR 13A.07.03.02, Attendance and Absence of Certificated Employees Similar Policies Adopted by Other Local School Systems Anne Arundel Board of Education, Policy GAP, Leaves of Absences Without Pay Frederick County Board of Education, Section 303.5, Time Lost Montgomery County Board of Education, Policy GI, Leaves and Retirements Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4155 PERSONNEL: Professional Absences, Leaves, Vacations, and Holidays: Absences - Salary Reductions 1. For absence from duty without good and sufficient reason accepted by the Board of

Education, the employee forfeits salary for the time lost. Salary reductions for absences covered are made only in the event an employee has exceeded his/her permitted, earned and/or anticipated days.

2. Reductions for absences are made on the check for the pay period following the

absences with exceptions listed: a. In separating employees, every effort will be made to have reductions for the

final period of employment made from the check for that period. All absences during the final period of employment must be reported immediately to the Office of Payroll.

b. If paid sick leave days are exhausted during a pay period, reductions for the

necessary number of unpaid sick leave days will be made. The appropriate administrator will inform the Office of Payroll of such absences.

c. For ten-month employees, reductions for the entire month of June will be

made from the final check of the school year. 3. Employees absent from duty forfeit pay for those days at the rate of one-tenth per

normal biweekly pay for each day absent except for reasons listed in these policies. 4. A reduction for a fractional part of a day's absence will be determined to the nearest

tenth by dividing the time lost by the time of a normal day. Also see Master Agreement with the Teachers Association of Baltimore County, Maryland, Inc. Policy Board of Education of Baltimore County Adopted: 6/12/75 Revised: 10/27/77]

Exhibit X BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4210 - GENERAL ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4210 Classified

Statement of Issues or Questions Addressed: Board of Education Policy 4210 is being recommended for deletion. This policy’s subject matter is addressed in Board of Education Policy 4100, Professional. Cost Analysis and Fiscal Impact on School System: No fiscal impact is anticipated by the deletion of this policy. Relationship To Other Board Of Education Policies: Board of Education Policy 4100, Professional. Legal Requirements: Annotated Code of Maryland, Education Article, §6-201, Appointment, tenure, and qualifications Similar Policies Adopted By Other School Systems: None. Draft of Proposed Policy Attached. Other Alternatives Considered By Staff: None. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4210 PERSONNEL: Classified General The personnel policies of a school system are an essential part of the program of public education in a community. The philosophy of a school system and the community is generally reflected in these policies. Through its personnel policies, the Board of Education wishes to establish conditions which will attract and retain the highest qualified personnel who will devote themselves to the task of maintaining and improving the school system. Policy development must be approached with attitudes of mutual faith and good will. Cooperation and participation of the employee associations, administration, and the Board of Education are essentials in the formulation of personnel policies. If the predominant values and standards are based upon a democratic philosophy, the personnel policies and procedures will add to the dignity of each individual. Provisions for the implementation of adopted personnel policies should include channels of communication and procedures for the handling of professional and ethical problems, through which all persons or groups affected may voice their opinions. To keep its personnel policies, and the corresponding administrative regulations, in the highest state of effectiveness to achieve the above purposes, the Superintendent of Schools is directed to establish the procedures needed. A major objective of the Board is to make effective provisions to establish equitable and uniform procedures relative to employees in the classified service, to assign such personnel to jobs based upon merit and ability, and to foster and develop career service. Specifically exempted from the provisions of this section of the policy manual are teachers and executive, administrative and professional personnel such as defined under the Fair Labor Standards Act of 1938, as amended. This statement shall not be construed to preclude the application of these procedures in part or in total to exempt employees providing said application is consistent with existing policies, practices, and procedures pertaining to exempt employees. Policy Board of Education of Baltimore County Adopted: 8/29/68]

Exhibit Y BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4214 - EMPLOYEE FILES ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4214 Employee Files

Statement of Issues or Questions Addressed: Board of Education Policy 4214 is being recommended for deletion. This policy’s subject matter is addressed in the Board’s Master Agreements. Cost Analysis and Fiscal Impact on School System: No fiscal impact is anticipated by the deletion of this policy. Relationship To Other Board Of Education Policies: None. Legal Requirements: Annotated Code of Maryland, Education Article §2-205 (c), Powers and Duties COMAR 13A.08.02.01 through .31 Similar Policies Adopted By Other School Systems: 1. Anne Arundel County Public Schools, Policy 800.02, Personnel Records 2. Howard County Public Schools, Policy 800.02, Personnel Records Draft of Proposed Policy Attached. Other Alternatives Considered By Staff: None. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4214

PERSONNEL: Classified General: Employee Files Upon written request, each employee shall have the right to review, at a time mutually convenient, the contents of the personnel file in the central office, excepting, however, any confidential references. At the employee's request, a witness of his/her choice may accompany the employee in such a review. The review shall be made in the presence of the administrator responsible for the safekeeping of such files. Facilities shall be available for the employee to make photostatic copies of such contents and records as concern his/her work or himself/herself, except in circumstances beyond the control of the administrator. An employee shall have the right to answer in writing any complaints filed in the personal files, and the employee's answers shall be attached to the complaint and reviewed by the Superintendent of Schools or designated representative. Material of a negative nature should not be placed in any employee's file without the employee's knowledge. Policy Board of Education of Baltimore County Adopted: 6/22/72]

Exhibit Z BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4222 – PROBATION ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4222 Probation

Statement of Issues or Questions Addressed: Board of Education Policy 4222 is being recommended for deletion. The policy addresses the probationary period, a subject of collective bargaining, which is currently covered in the BACE and AFSCME Master Agreements. Cost Analysis and Fiscal Impact on School System: No fiscal impact is anticipated by the deletion of this policy. Relationship To Other Board Of Education Policies: None. Legal Requirements: None. Similar Policies Adopted By Other School Systems: 1. Anne Arundel County Board of Education, Policy 802.05, Classified Staff- Probation Draft of Proposed Policy Attached. Other Alternatives Considered By Staff: None. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4222

PERSONNEL: Classified Employment: Probation All appointments to the jobs in the classified service shall be for a probationary period of three (3) calendar months. During the probationary period, an employee may be terminated from employment at any time without right of appeal. In any terminal action involving an employee serving a probationary period, the appropriate division head, where practical, shall give the employee two (2) weeks' notice of the pending separation. An employee who is reinstated in the same job in which he/she had previously served a satisfactory probation shall not be subject to a new probationary period. The two (2) weeks' notice of termination shall not apply in cases of summary discharge for cause. Should an employee who has successfully completed the probationary period in a given job classification be reassigned to a job in which he/she has not served a satisfactory probationary period, he/she shall be placed on probationary status for a period of three (3) months. Should the performance in the new position fail to meet acceptable standards for the classification, the employee shall revert to the former classification and pay status. Should the appropriate administrator feel that the evaluation process as outlined above has not been conclusive during the stipulated three (3) month period, he/she may extend the probationary period to six (6) months by so notifying the employee prior to the expiration of the original period. Policy Board of Education of Baltimore County Adopted: 6/22/72]

Exhibit AA BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4235 – STATUS CHANGE, EVALUATION, GENERAL


RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4235 Status Change: Evaluation, General

Statement of Issues or Questions Addressed Board of Education Policy 4235 delegates to the supervisory staff the responsibility of evaluating the effectiveness of all classified personnel. The policy was adopted in 1975 and has never been revised. This policy is being recommended for deletion and will be replaced with a proposed policy that will apply to all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4117, Administrative and Supervisory Personnel Evaluations Board of Education Policy 4235, Evaluation, General Purpose Board of Education Policy 4235.1, Teacher-Aides Legal Requirements Annotated Code of Maryland, Education Article §4-205, §4-311, §6-202 COMAR 13A.07.04 Similar Policies Adopted by Other Local School Systems



3

[POLICY 4235 PERSONNEL: Classified Status Change: Evaluation, General The Board of Education subscribes to the principle of personnel administration that an employee has a right to know how he/she is progressing in his/her present position. Only then can he/she be recognized for his/her performance or encouraged to improve. Since important personnel actions including promotion, discipline or discharge are contingent upon the quality of prior evaluations, the function of evaluations must produce an accurate reflection of the employee’s worth and contribution to the system. The Board of Education delegated to the supervisory staff the responsibility of evaluating the effectiveness of all classified personnel as a means to insure quality control and apprisement of results to all employees. Policy Board of Education of Baltimore County Adopted: 12/11/75]

Exhibit BB BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4235.1 – STATUS CHANGE, EVAUATION, TEACHER-AIDES


RECOMMENDATION

That the Board of Education reviews the proposed deletion of Policy 4235.1. This is the first reading.

***** Attachment I – Policy Analysis Attachment II – Policy 4235.1

2

Policy Analysis for

Board of Education Policy 4235.1 Status Change: Evaluation, Teacher Aides

Statement of Issues or Questions Addressed Board of Education Policy 4235.1 provides general guidelines for the evaluation of paraeducators, formerly referred to as teacher aides. The policy was adopted in 1972 and has never been revised. This policy is being recommended for deletion and will be replaced with a proposed policy that will apply to all employees. Additionally, language in this policy is obsolete. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4117, Administrative and Supervisory Personnel Evaluations Board of Education Policy 4235, Evaluation, General Purpose Board of Education Policy 4235.1, Teacher-Aides Legal Requirements Annotated Code of Maryland, Education Article §4-205, §4-311, §6-202 COMAR 13A.07.04 Similar Policies Adopted by Other Local School Systems



3

[POLICY 4235.1 PERSONNEL: Classified Status Change: Evaluation, Teacher Aides An appraisal of teacher aides in relation to the service they perform should be made with the same philosophy held for evaluating teachers. This evaluation should be made on appropriate forms at least once a year by the school administrator. Aides assigned to more than one (1) school will be evaluated by at least the home school principal. Each aide shall be given his/her evaluation and shall have the opportunity to discuss such a report with the evaluators. Any unusual circumstances or conditions which may have an effect on the aide’s performance shall be recorded on the evaluation report. Policy Board of Education of Baltimore County Adopted: 5/11/72]

Exhibit CC BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 4270 - ABSENCES ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 4270 Absences

Statement of Issues or Questions Addressed Board of Education Policy 4270 contains language covered by bargaining unit agreements and is recommended for deletion. Information not covered in the agreements will be included in the new proposed policy, Absence and Leaves of Absence. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the deletion of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4153, Short-Term Leaves Legal Requirements Annotated Code of Maryland, Education Article §4-103, School Personnel Annotated Code of Maryland, Education Article §6-305, Sick Pay COMAR 13A.07.02.03, Leave of Absence Similar Policies Adopted by Other Local School Systems Frederick County Board of Education, Section 303, Attendance and Absence Montgomery County Board of Education, Policy GI, Leaves and Retirements Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 4270 PERSONNEL: Classified Absences

1. Academic Purposes

One day shall be allowed for an employee to attend his/her own college commencement. The absence will be charged to urgent personal business leave. One day shall be allowed for employees to appear for examinations for advanced degrees or professional licenses related to their employment. The absence will be charged to urgent business leave.

2. Personal Illness

Employees may be absent without loss of pay, within the stated limits, for personal illness or physical incapacity. Absence shall be charged to sick leave.

3. Family Illness

Under emergency conditions, and employee may be absent without loss of pay for a total of four duty days per fiscal year for illness in the immediate family. The absence shall be charged to sick leave and is cumulative to a maximum of eight days.

4. Bereavement

Four consecutive calendar days, beginning with the day of death, or the first day after death, are allowed if the death is in the immediate family. Special considerations shall be given for allowing an additional day in those instances of delay of the funeral or of the need to travel excessive distances. If further days are needed, those days will be charged to urgent personal business. One (1) workday shall be allowed to attend a funeral of a close relative. Absence shall not be charged to sick leave. Permanent, full time supervisory/technical employees will be allowed one additional day in those instances of delay of funeral or when required by the tenets of religious denomination.

4

[POLICY 4270

5. Legal Commitments and Transactions

An employee may be absent without loss of pay to serve on a jury. In the event that compensation is received for this duty, the employee will receive his/her regular salary less said compensation. An employee who is issued a summons from a legally established court may be absent without loss of pay unless he/she is a defendant in court proceedings. If such employee defendant is found “not guilty” by the court, he/she shall be paid retroactively from the time lost because of the summons.

6. Religious Observation

Employees will be permitted a total of five (5) days annually for religious holidays and personal business; however, no more than three (3) days may be used for personal business. Once three (3) days are used for personal business and or religious holidays, the unused additional two (2) work days may not be accumulated as sick leave. In determining these holidays, the Superintendent of Schools will request recommendations from appropriate religious authorities.

7. Urgent Personal Business

Each employee shall be entitled to a maximum of three (3) days per year of urgent business which cannot be scheduled during non-working hours. A personal leave day may not be taken immediately preceding or following a holiday, except with specific authorization by the appropriate administrator. Personal business leave shall not be used for group activities. The absence shall not be charged to sick leave. Unused personal business leave shall be cumulative as sick leave.

8. Emergency Closing

When it is determined by the Superintendent of Schools that a general emergency situation exists or is impending (e.g., snowstorm, hurrican, civil disturbance, epidemic, power failure, etc.) and when he/she deems it is in the best interest of the safety, health, or general welfare of students and employees, he/she may authorize the emergency closing of any or all facilities depending upon the nature and severity of the emergency.

5

[POLICY 4270

At such time as their school or schools are closed, bus drivers, attendants, and school-based cafeteria workers are not to report to work. Such employees will have three (3) inclement weather days available annually on a prorated basis to be used in when inclement weather causes schools not to be in session. The number of personal business days for bus drivers, attendants, and school-based cafeteria workers will be reduced to one per year; however, if schools are closed less than three (3) days because of inclement weather, one of the days may be accumulated as sick leave. Should it become necessary to utilize a holiday or extend the school year to meet statutory requirements, such employees shall be expected to report to work with compensation calculated at their regular straight time hourly wages for hours worked. Unless if is specifically announced that “all Baltimore County Public Schools and Board of Education offices are closed,” all employees except bus drivers and cafeteria workers are to make every effort to report to work. For absences directly related to the emergency situation, salary deductions should be made, unless the employee shall elect to repay this absence through the utilization of personal business, accrued vacation, or floating holidays. If schools have been closed because of emergency situations and a holiday must be utilized to fulfill the mandatory number of school days, employees shall be granted compensatory time. At such time as it is announced that “all Baltimore County Public Schools and Board of Education offices are closed,” no employees except chief custodians or their designees, groundsmen and other specifically indicated personnel are to report to work. Persons who are required to report shall receive pay or compensatory time on a time-and-one-half basis for hours worked. For absences directly attributed to the emergency, no deductions shall be made. Nothing in this policy shall be construed to affect absences not directly attributed to the emergency. Where absences are due to vacations, formal leave, sickened, or other functions not related to the emergency, policy governing the specific absence shall apply. System closing will normally be announced prior to the beginning of the first shift and will become effective as of the beginning of the first shift, and unless specifically announced to contrary, will continue through all shifts scheduled to begin prior to midnight on the date on which the announcement is made.

6

[POLICY 4270 Should it become necessary to effect an early system closing (i.e., to close the system after the commencement of one or more shifts), deductions for absences due to the emergency will terminate as of the effective time of the closing, and persons required to continue their assigned duties through the emergency period will receive compensation for hours worked after formal closing, as indicated above.

Policy Board of Education of Baltimore County Adopted: 8/29/68 Revised: 3/25/82 Revised: 4/28/83 Revised: 2/9/84 Revised: 10/5/89]

Exhibit DD BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED NEW BOARD OF EDUCATION

POLICY 4300 - EVALUATIONS ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION

That the Board of Education reviews the proposed new Policy 4300. This is the first reading.


2

Policy Analysis for

New Board of Education Policy 4300 Evaluations

Statement of Issues or Questions Addressed This new Board of Education Policy reiterates the Board’s focus on the importance of employee evaluations. The new policy replaces Policies 4116, 4117, 4235, and 4235.1. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the addition of this policy. Relationship to Other Board of Education Policies None Legal Requirements Annotated Code of Maryland, Education Article, §4-205, Powers and Duties of County Superintendent Annotated Code of Maryland, Education Article §4-311, Personnel Annotated Code of Maryland, Education Article §6-202, Suspension or Dismissal of Teachers, Principals, and Other Professional Personnel COMAR 13A.07.04, Evaluation of Professional Certificated Personnel Similar Policies Adopted by Other Local School Systems 1. Anne Arundel County Public Schools, Policy GBH, Evaluation and Rating – Teachers 2. Anne Arundel County Public Schools, Policy GBI, Evaluation and Rating – Principals 3. Carroll County Public Schools, Policy GCOA, Evaluation of Teachers 4. Montgomery County Public Schools, Policy GJ, Evaluation, Tenure, Suspension and

Dismissal Draft of Proposed Policy Attached Other Alternatives Considered by Staff No other alternatives were considered.

Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

POLICY 4300

PERSONNEL: EVALUATIONS EVALUATIONS I. PHILOSOPHY

THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) REQUIRES THE EVALUATION OF EMPLOYEE JOB PERFORMANCE. EMPLOYEE EVALUATION IS AN IMPORTANT FUNCTION OF ADMINISTRATORS, MANAGERS, AND SUPERVISORS. THESE EVALUATIONS ARE INTEGRAL IN ENSURING THAT BALTIMORE COUNTY PUBLIC SCHOOLS (BCPS) MEETS ITS ORGANIZATIONAL MISSION AND EFFECTIVELY MANAGES ITS WORKFORCE TOWARD CONTINUOUS IMPROVEMENT AND APPROPRIATE PROFESSIONAL DEVELOPMENT.

II. IMPLEMENTATION

THE BOARD DIRECTS THE SUPERINTENDENT TO DEVELOP AND IMPLEMENT A SYSTEMWIDE PROGRAM FOR EVALUATING THE JOB PERFORMANCE OF ALL EMPLOYEES. ABSENT ANY APPLICABLE COLLECTIVE BARGAINING PROVISION(S), ADMINISTRATIVE AND SUPERVISORY STAFF SHOULD BE EVALUATED ANNUALLY.

LEGAL REFERENCES: ANNOTATED CODE OF MARYLAND, EDUCATION

ARTICLE, §4-205, POWERS AND DUTIES OF COUNTY SUPERINTENDENT ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE §4-311, PERSONNEL ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE §6-202, SUSPENSION OR DISMISSAL OF TEACHERS, PRINCIPALS, AND OTHER PROFESSIONAL PERSONNEL COMAR 13A.07.04, EVALUATION OF PROFESSIONAL CERTIFICATED PERSONNEL

POLICY BOARD OF EDUCATION OF BALTIMORE COUNTY ADOPTED: ____________

Exhibit EE BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED NEW BOARD OF EDUCATION

POLICY 4400 – ABSENCES AND LEAVES ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Donald Peccia, Assistant Superintendent, Human Resources

RECOMMENDATION

That the Board of Education reviews the proposed new Policy 4400. This is the first reading.


2

Policy Analysis for

New Board of Education Policy 4400 Absences and Leaves

Statement of Issues or Questions Addressed It is being recommended that a new Absence and Leave of Absence policy be reviewed and approved. This new policy will address information related to absences and leaves of absence not addressed in the bargaining unit agreements. The policy will also be applicable to all employees. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the addition of this policy. Relationship to Other Board of Education Policies Board of Education Policy 4280, Leaves, Holidays, and Vacations Legal Requirements Annotated Code of Maryland, Education Article, §4-103, School Personnel Annotated Code of Maryland, Education Article, §6-305, Sick Pay COMAR 13A 01.03.02, Personnel Policies COMAR 13A 02.03.02, Annual Leave of Staff COMAR 13A 07.02.03, Leave of Absence COMAR 13A.07.03.02, Attendance and Absence of Certificated Employees Similar Policies Adopted by Other Local School Systems 1. Anne Arundel Board of Education, Policy Codes 800-12 to -23, Leaves 2. Howard County Board of Education, Policy 7110, Annual Leave for Administrative

Personnel Draft of Proposed Policy Attached Other Alternatives Considered by Staff None Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

POLICY 4400

PERSONNEL: COMPENSATION, BENEFITS AND RETIREMENT ABSENCES AND LEAVES I. PHILOSOPHY

THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) BELIEVES THAT REGULAR ATTENDANCE AT WORK HAS A PROFOUND AND POSITIVE EFFECT ON STUDENT ACHIEVEMENT, ON THE MAINTENANCE OF A SAFE AND ORDERLY LEARNING ENVIRONMENT, AND ON THE EFFECTIVE AND EFFICIENT OPERATION OF THE SCHOOL SYSTEM. THEREFORE, IT IS ESSENTIAL THAT EMPLOYEE ABSENCES AND LEAVES OF ABSENCE ARE MANAGED AND MONITORED APPROPRIATELY.

II. IMPLEMENTATION

THE BOARD DIRECTS THE SUPERINTENDENT TO DEVELOP APPROPRIATE RULES AND PROCEDURES TO IMPLEMENT THIS POLICY.

LEGAL REFERENCES: COMAR 13A 01.03.02, PERSONNEL POLICIES COMAR 13A 02.03.02, ANNUAL LEAVE OF STAFF COMAR 13A 07.02.03, LEAVE OF ABSENCE

COMAR 13A.07.03.02, ATTENDANCE AND ABSENCE OF CERTIFICATED EMPLOYEES

POLICY BOARD OF EDUCATION OF BALTIMORE COUNTY ADOPTED: ____________

Exhibit FF BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE PROPOSED CHANGES TO BOARD OF

EDUCATION POLICY 5240 – LEAVING SCHOOL PRIOR TO GRADUATON

ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Dale R. Rauenzahn, Executive Director, Student Support Services Sharon Ochs, Coordinator, Pupil Personnel Services

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 5240 Leaving School Prior to Graduation

Statement of Issues or Questions Addressed Board of Education Policy 5240 has been updated to comply with COMAR revisions. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirements Annotated Code of Maryland, Education Article, §7-301, Compulsory Attendance COMAR 13A.08.01.07, Student Withdrawal Status Similar Policies Adopted by Other Local School Systems None Draft of Proposed Policy Attached Other Alternatives Considered by Staff The policy was revised to align with current law. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

POLICY 5240

STUDENTS: Promotion and Retention [Withdraw from School] LEAVING SCHOOL PRIOR TO GRADUATION I. PHILOSOPHY

A. THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) EXPECTS ALL STUDENTS TO GRADUATE FROM HIGH SCHOOL. BALTIMORE COUNTY PUBLIC SCHOOLS’ (BCPS) STAFF SHOULD INTERVIEW students who INTEND TO WITHDRAW AND THEIR PARENTS OR GUARDIANS TO ENCOURAGE STUDENTS TO REMAIN ENROLLED IN SCHOOL OR TO ENROLL IN AN ALTERNATIVE SCHOOL PROGRAM. [indicate an intention to withdraw from school prior to graduation shall be counseled about the gravity of the decision and encouraged to remain in school.] Students who [do] withdraw should be assisted in [making plans to complete high school work through] ACCESSING alternative programs.


ARTICLE, §7-301, COMPULSORY ATTENDANCE COMAR 13A.08.01.07, STUDENT WITHDRAWAL STATUS

Policy Board of Education of Baltimore County Approved: 7/12/84 REVISED: ______

Exhibit GG BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 5420 – HEALTH SERVICES ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Dale R. Rauenzahn, Executive Director, Student Support Services Sharon Ochs, Coordinator, Pupil Personnel Services

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 5420 Health Services

Statement of Issues or Questions Addressed Board of Education Policy 5420 was last revised in 1984. The policy is being revised to reflect the current program activities. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies Board of Education Policy 5470, Wellness Legal Requirements Annotated Code of Maryland, Education Article §7-401, School Health Program Annotated Code of Maryland, Education Article §7-402, Physical Examinations Annotated Code of Maryland, Education Article §7-403, Immunizations Annotated Code of Maryland, Education Article §7-404, Hearing and Visions Screening Tests Annotated Code of Maryland, Education Article §7-421, Use of Asthma Drugs and Related Medication Annotated Code of Maryland, Education Article §7-425, Automated External Defibrillator Programs Annotated Code of Maryland, Education Article §7-426, Guidelines for Student Emergency Medical Care Annotated Code of Maryland, Education Article §7-426, Children with Anaphylactic Allergies COMAR 13A.05.05.05-15, School Health Services Standards COMAR 13A.10.06.01, Communicable Diseases COMAR 13A.10.06.04, Immunizations Similar Policies Adopted by Other Local School Systems 1. Anne Arundel County Board of Education Policy 904, Healthful School Environment, 2. Anne Arundel County Board of Education Policy 904.03, Administering Medicines to

Students 3. Anne Arundel County Board of Education Policy 904.06, Immunization Requirements for

Students 4. Carroll County Board of Education Policy EFE, Comprehensive School Health Program 5. Carroll County Board of Education Policy EA, Communicable Disease 6. Carroll County Board of Education Policy JLCE, First Aid and Health Care 7. Harford County Board of Education Policy 02-0024, Immunization Requirements to

Attend School 8. Harford County Board of Education Policy 02-0025, Physical Examination 9. Harford County Board of Education Policy 08-0003, Communicable Diseases

Infestations and Other Health Emergencies

3

10. Harford County Board of Education Policy 20-0037, School Wellness 11. Howard County Board of Education Policy 5100, School Health Services Draft of Proposed Policy Attached Other Alternatives Considered by Staff No other alternatives were considered. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

4

POLICY 5420

STUDENTS: Services to Students Health Services [The primary objective of the health services program is to strengthen the educational process for children and youth by assisting them to improve or adapt to their health status. Based on the growth and developmental process of children, school health personnel, interacting with students, parents, teachers, and health care providers in the community, promote positive health practices that enhance students’ abilities to cope with personal and social changes.

The professional school nurse functions as coordinator of this program in the local school. Within the framework of an educational institution, the nurse focuses upon the goals of promoting health for the total school community. The objectives of the health services program are realized through a continuous appraisal and referral program, nursing assessment, health counseling, and health education. The program helps to assure that all children are able to obtain maximum benefit from their educational experience regardless of the presence of a remedial physical or emotional problem or disorder Also see policy and rule, “Students Records,” in this series. Also see handbook, Pupil Services Procedures.] I. PHILOSOPHY

BALTIMORE COUNTY PUBLIC SCHOOLS’ (BCPS) HEALTH SERVICES PROGRAM SUPPORTS ACHIEVEMENT FOR ALL STUDENTS. THE HEALTH SERVICES PROGRAM PROVIDES SERVICES AND EDUCATION TO ADDRESS ACUTE AND CHRONIC HEALTH CONCERNS AND PROMOTES A HEALTHY SCHOOL ENVIRONMENT. THE PROGRAM IS ADMINISTERED BY BCPS IN COLLABORATION WITH THE BALTIMORE COUNTY DEPARTMENT OF HEALTH.

5

POLICY 5420 II. IMPLEMENTATION

A REGISTERED NURSE SHALL SERVE AS THE SCHOOL NURSE AND OVERSEE THE HEALTH SERVICES PROGRAM IN EACH SCHOOL. THE SCHOOL NURSE PROVIDES SERVICES AND EDUCATION TO ENSURE A SAFE AND HEALTHY SCHOOL ENVIRONMENT FOR ALL STUDENTS. THE SCHOOL NURSE ADDRESSES HEALTH CONCERNS THAT IMPACT STUDENT ATTENDANCE, CLASSROOM ACHIEVEMENT, AND GRADUATION.

RELATED POLICY: BOARD OF EDUCATION POLICY 5470, WELLNESS Legal ReferenceS: Annotated Code of Maryland, Education Article §7-401, School

Health Program Annotated Code of Maryland, Education Article §7-402, PHYSICAL EXAMINATIONS Annotated Code of Maryland, Education Article §7-403, IMMUNIZATIONS Annotated Code of Maryland, Education Article §7-404, HEARING AND VISIONS SCREENING TESTS Annotated Code of Maryland, Education Article §7-421, USE OF ASTHMA DRUGS AND RELATED MEDICATION Annotated Code of Maryland, Education Article §7-425, AUTOMATED EXTERNAL DEFIBRILLATOR PROGRAMS Annotated Code of Maryland, Education Article §7-426, GUIDELINES FOR STUDENT EMERGENCY MEDICAL CARE Annotated Code of Maryland, Education Article §7-426, CHILDREN WITH ANAPHYLACTIC ALLERGIES COMAR 13A.05.05.05-15, SCHOOL HEALTH SERVICES STANDARDS COMAR 13A.10.06.01, COMMUNICABLE DISEASES COMAR 13A.10.06.04, IMMUNIZATIONS

Policy Board of Education of Baltimore County Adopted: 11/21/68 Revised: 7/12/84 REVISED: ___________

Exhibit HH BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 5430 - PSYCHOLOGICAL SERVICES ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Dale R. Rauenzahn, Executive Director, Student Support Services

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 5430 Psychological Services

Statement of Issues or Questions Addressed Board of Education Policy 5430 is being recommended for revision to describe the current psychological services program. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies None Legal Requirements 20 U.S.C. §1400 et seq., Individuals with Disabilities Education Act COMAR 13A.05.05.04, School Psychology Program Similar Policies Adopted by Other Local School Systems 1. Montgomery County Board of Education, Policy JHE-RA, Psychological Assessment Draft of Proposed Policy Attached Other Alternatives Considered by Staff None applicable Timelines: First reading: July 13, 2010 Public comment: August 10, 2010 Third reading: September 7, 2010

3

POLICY 5430

STUDENTS: Services to Students Psychological Services [Psychological services are available for all students of the Baltimore County Public Schools on an as-needed basis. Because of a variety of learning styles in students, some students often show a need for special consideration. When such is the case, the student is studied more intensely to determine how his/her educational needs can be met. This process has two main phases, evaluation and intervention.

Psychological evaluation of the student is a process which is designed to determine the student’s educational needs through historical and current assessment. The intensity of this process varies with the needs of the student in each case. The student’s behavior is considered in the light of the total environment (home, school, community) in which he/she participates. The level of intensity may be that of a screening or an intensive psychological examination depending on the student’s needs. The end product of such an evaluation is a jointly planned program of special assistance that is tailor-made to the student’s needs. Psychological intervention services might be described as services which a student receives in addition to the usual program of education. Psychological intervention services can be facilitated through those who are directly responsible to the student (teachers, administrators, parents) or provided directly by the psychologist. When the Office of Psychological Services “intervenes” it is through two possible channels: (1) consultative (indirect) or (2) direct service. In the case of consultation, after an evaluative review of the student’s needs is made, recommendations are given through either a formal psychological report, case conferences, parent conferences, or any combination thereof. In the case of direct services, intervention takes place through parent counseling, student therapeutic counseling, or possibly both. Also see the handbook, Pupil Services Procedures.] I. PHILOSOPHY

THE SCHOOL SYSTEM’S PSYCHOLOGICAL SERVICES PROGRAM PROVIDES SERVICES TO ADDRESS THE LEARNING, BEHAVIORAL, AND MENTAL HEALTH NEEDS OF ALL STUDENTS, INCLUDING STUDENTS WITH TARGETED AND INTENSIVE NEEDS, TO SUPPORT STUDENT ACHIEVEMENT AND SAFE AND ORDERLY LEARNING ENVIRONMENTS.

4

POLICY 5430 II. IMPLEMENTATION

THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) DIRECTS THE SUPERINTENDENT TO DEVELOP APPROPRIATE RULES AND PROCEDURES TO IMPLEMENT THIS POLICY.

LEGAL REFERENCES: 20 U.S.C. §1400, ET SEQ., INDIVIDUALS WITH

DISABILITIES EDUCATION ACT COMAR 13A.05.05.04, SCHOOL PSYCHOLOGY PROGRAM

Policy Board of Education of Baltimore County Adopted: 4/10/69 Revised: 7/12/84 REVISED: ________

Exhibit II BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 5500 – STUDENTS: CONDUCT ORIGINATOR: Michele Prumo, Acting Chief of Staff RESOURCE PERSON(S): Dale R. Rauenzahn, Executive Director, Student Support Services

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 5500 Students: Conduct

Statement of Issues or Questions Addressed Baltimore County Public Schools’ Board of Education Policy 5500 is being recommended for revision to align it with other policies within the 5500 series and with State law and regulation. These revisions include Policies 5510, 5520, 5530, 5540, 5550, 5560, 5561, 5570, 5580, and 5590. Cost Analysis and Fiscal Impact on School System No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies Board of Education Policy 5510, Positive Behavior Board of Education Policy 5520, Dress Board of Education Policy 5530, Tobacco Board of Education Policy 5540, Alcoholic Beverages And Drugs Board of Education Policy 5550, Disruptive Behavior Board of Education Policy 5560, Suspensions, Assignment to Alternative Programs, or Expulsions Board of Education Policy 5561, School Use of Reportable Offenses Board of Education Policy 5570, Student to Student Sexual Harassment Board of Education Policy 5580, Bullying, Harassment, or Intimidation Board of Education Policy 5590, Students’ Expressions Board of Education Policy 5600, Students’ Rights and Responsibilities Legal Requirements Annotated Code of Maryland, Education Article §7-305, Suspension and Expulsion Annotated Code of Maryland, Education Article §7-306, Corporal Punishment; State Code of Discipline Annotated Code of Maryland, Education Article §26-101, Disturbing Activities at School or College; Molesting or Threatening Students Annotated Code of Maryland, Education Article §26-102, Trespass on the Grounds of a Public Institution of Elementary, Secondary, or High Education COMAR 13A.08.01.11, Disciplinary Action COMAR 13A.08.01.15, Reporting Delinquent Acts COMAR 13A.08.01.17, School Use of Reportable Offenses

3

Similar Policies Adopted by Other Local School Systems 1. Howard County Board of Education, Policy 9200, Discipline; Also Student Code of

Conduct 2. Howard County Board of Education, Policy 9200 – PR, Discipline; Also Student Code of

Conduct (Implementation Procedures) 3. Montgomery County Board of Education, Policy JGA, Student Discipline 4. Montgomery County Board of Education Policy, JGA-EA, Disciplinary Action (State

Law) 5. Montgomery County Board of Education Policy, JGA-EB, Suspension and Expulsion

(State Law) 6. Montgomery County Board of Education Policy, JGA-RA, Classroom Management and

Student Behavior Interventions Draft of Proposed Policy Attached Other Alternatives Considered by Staff The policy was revised to align all other policies in the 5500 series on students conduct in school. Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

4

POLICY 5500 STUDENTS: Conduct [Students in our schools are expected to act in such fashion that their behavior shall reflect favorably on the individual student and on the school, show consideration for fellow students, and create a harmonious school atmosphere. To accomplish this, all students must recognize their individual responsibilities and obligations and discharge them in accordance with the school regulations.] I. PHILOSOPHY

THE BOARD OF EDUCATION OF BALTIMORE COUNTY (BOARD) EXPECTS ALL BALTIMORE COUNTY PUBLIC SCHOOLS’ (BCPS) STUDENTS TO PUT FORTH THEIR BEST EFFORTS DURING THE EDUCATIONAL PROCESS. TO ACCOMPLISH THIS, STUDENTS MUST RECOGNIZE THEIR INDIVIDUAL RESPONSIBILITIES AND THEY MUST BEHAVE IN ACCORDANCE WITH THE BALTIMORE COUNTY PUBLIC SCHOOLS’ (BCPS) CODE OF CONDUCT.

II. CODE OF CONDUCT - ALL BCPS STUDENTS WILL:

A. ATTEND SCHOOL DAILY UNLESS THERE IS A LAWFUL PURPOSE FOR BEING ABSENT.

B. ENGAGE IN LEARNING ACTIVITIES.

C. BRING TO SCHOOL ONLY THOSE ITEMS AND MATERIALS

WHICH ARE APPROPRIATE FOR THEIR EDUCATIONAL PROGRAMS.

D. DEMONSTRATE POSITIVE BEHAVIOR AND LANGUAGE AND

RESPECT THE PERSONAL, CIVIL, AND PROPERTY RIGHTS OF OTHERS.

E. ACCEPT RESPONSIBILITY FOR THEIR ACTIONS AND

EDUCATION WHILE ABIDING BY ESTABLISHED BOARD POLICIES, SUPERINTENDENT’S RULES, AND A SCHOOL’S PROCEDURES.

[All students shall conduct themselves as ladies and gentlemen. This refers to their actions toward each other, to their language, to their dress, and to their manners.]

5

III. STANDARDS [Attention is called to behavior on school buses, at lockers, in the lavatories, in the gymnasium, in the corridors, in the cafeteria, in the area outside the school, in the library, in the school offices, and of course, in the classroom.]

A. The [rules] CODES of conduct for school campuses shall apply to all off-site school-sponsored activities.

B. [It is important that cooperative efforts among] All school personnel [be

continued] ARE EXPECTED to [help our school become more] effectiveLY [in] deal[ing] with students whose behaviorS inhibit[s] their own EDUCATION [self-development] or unduly hinder[s] others from learning.

C. The Board recognizes [its] THE SCHOOL SYSTEM’S responsibility to

give all reasonable support and assistance to teachers with respect to the maintenance of control and discipline in the classrooms. [Whenever it appears that a particular pupil requires the attention of supporting personnel within and beyond the school system, the staff will take reasonable steps to assist the teacher with respect to such student.]

D. In each instance in which [an] employeeS act[s] to help a student conduct

THEMSELVES APPROPRIATELY [himself properly], emphasis shall be placed upon HELPING STUDENTS LEARN SELF DISCIPLINE AND RULES. [the growth of the student in ability to discipline himself.]

IV. IMPLEMENTATION

The Superintendent [of Schools] shall develop administrative procedures for the proper conduct of all persons on school property, on school buses, and at off-site school-sponsored activities.

Legal ReferenceS: ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE

§7-305, SUSPENSION AND EXPULSION ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE §7-306, CORPORAL PUNISHMENT; STATE CODE OF DISCIPLINE Annotated Code of Maryland, Education Article §26-101, Disturbing Activities at School or College; Molesting or Threatening Students

6

Annotated Code of Maryland, Education Article §26-102, Trespass on the Grounds of a Public Institution of Elementary, Secondary, or High Education COMAR 13A.08.01.11, DISCIPLINARY ACTION COMAR 13A.08.01.15, REPORTING DELINQUENT ACTS COMAR 13A.08.01.17, SCHOOL USE OF REPORTABLE OFFENSES

Policy Board of Education of Baltimore County Adopted: 11/21/68 Revised: 08/21/81 REVISED: _________

Exhibit JJ BALTIMORE COUNTY PUBLIC SCHOOLS


EDUCATION POLICY 6103 – INSTRUCTION: READING ORIGINATOR: Mary Cary, Associate Superintendent, Curriculum and Instruction RESOURCE PERSON(S): Sonja Karwacki, Executive Director, Special Programs, PreK-12

RECOMMENDATION



2

Policy Analysis for

Board of Education Policy 6103 Reading

Statement of Issues or Questions Addressed: Board of Education Policy 6103 has not been revised since 1968. The recommendation is to delete this policy as its content is covered by the recently revised Board of Education Policy 6100, Curriculum. Cost Analysis and Fiscal Impact to the School System: No fiscal impact is anticipated by the revision of this policy. Relationship to Other Board of Education Policies: Board of Education Policy 6000, Curriculum and Instruction Board of Education Policy 6100, Curriculum Board of Education Policy 6140, Curriculum Legal Requirements: Annotated Code of Maryland, Education Article §7-202, Minimum Reading Levels Require. COMAR 13A.04.14.01, Reading and English Language Arts Instructional Programs for Grades

Prekindergarten-12 Similar Policies Adopted by Other School Systems: 1. Anne Arundel County Public Schools, Policy IFB 605.02, Reading, Language Arts, and

English Instructional Program for Grades Prekindergarten-12 2. Charles County Public Schools, Policy 6411.7, Instruction: General Curricula:

Curriculum Development: Specific Curricular Programs: Reading Draft of Proposed Policy: Attached Other Alternatives Considered by Staff: The staff considered revising Policy 6103 but determined deletion to be the better solution.

Timelines: First reading: July 13, 2010 Public Comment: August 10, 2010 Third reading: September 7, 2010

3

[POLICY 6103 Reading

I. Guidelines

A. The Board of Education shall support the development and implementation of a reading program based upon the following guiding principles:

• Personal needs and the demands of society determine the planned instruction in reading.

• A strong desire to read promotes effective reading instruction.

• Home, school, and community combine to influence success in reading.

• A reading program capitalizes on the maturing and expanding interests of children.

• A program provides for the systematic development of all reading skills in sequential order.

• The purposes, experiences, and types of material determine the skills the reader uses and the rate at which he reads.

• A balanced program includes instruction in the basal, curricular, and recreational reading skills.

• Experiences with literature are a planned part of the reading program.

• A program provides instruction for the varying abilities and needs of all pupils.

• Evaluation is continuous in a reading program.

• The school provides leadership in interpreting the reading program to the public.

Policy Board of Education of Baltimore County Adopted: 11/21/68]

Exhibit KK

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: REPORT ON THE FISCAL YEAR 2012 OPERATING AND

CAPITAL BUDGET SCHEDULES ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON(S): Barbara Burnopp, Chief Financial Officer

INFORMATION

In the past, Board members and the public have requested advance notice of important dates connected to the capital and operating budgets. The attached initial schedules outline those important dates and the process to be followed. As specific dates become available, these schedules will be updated on the BCPS Web site at http://www.bcps.org/offices/fiscal_services/links.html.

Attachment I – FY2012 Operating Budget Schedule Attachment II – FY2012 Capital Budget Schedule

http://www.bcps.org/offices/fiscal_services/links.html�

FY2012 OPERATING BUDGET SCHEDULE

Specific to the Board of Education Requires action by the Board of Education

Revised: 7/12/2010

July 13, 2010 Present proposed operating schedule to the board

September 2010

◊ Pre-budget meeting with the superintendent ◊ Pre-budget meetings with business services and

curriculum and instruction division staff ◊ Grants and general fund instructions to offices

September 22, 2010 Northeast Area Advisory Council Pre-budget Meeting 7 p.m. – Eastern Technical High School (Sign up begins at 6:30 p.m.)

October 11, 2010 Southeast Area Advisory Council Pre-budget Meeting 7 p.m. – TBD (Sign up begins at 6:30 p.m.)

October 12, 2010 Northwest Area Advisory Council Pre-budget Meeting 7 p.m. – TBD (Sign up begins at 6:30 p.m.)

October 2010 Southwest Area Advisory Council Pre-budget Meeting 7 p.m. – TBD (Sign up begins at 6:30 p.m.)

October 14, 2010

Central Area Advisory Council Pre-budget Meeting 7 p.m. – TBD (Pre-register sign-up by calling the Central Area Office at 410-887-3172)

September/October 2010

◊ BRASS training and FY12 budget assistance sessions for office budgets

◊ Office budget requests are due to the Office of Budget and Reporting (OBR)

November 2010 ◊ Review by the deputy superintendent ◊ Review by the superintendent ◊ Schools allocate holdback allotments

December 21, 2010 Superintendent provides information report to the board, highlighting upcoming FY12 budget issues

January 11, 2011 Superintendent presents proposed FY12 budget to the board – distribution of the budget book

January 18, 2011 Board public hearing – TBD (snow date: January 19, 2011)

January 25, 2011 Board work session (snow date: January 26, 2011)

February 8, 2011 Board adopts FY12 budget

FY2012 OPERATING BUDGET SCHEDULE


Revised: 7/12/2010

February 22, 2011 Distribution of budget book

March 1, 2011 FY12 proposed budget due to the county executive

March 2011 ◊ General fund budget instructions to schools ◊ County executive staff reviews BCPS budget proposal

March – April 2011 Schools develop FY12 budget requests

April 2011 County executive presents FY12 budget recommendations to the county council

April 2011 County council holds a public hearing on all county budgets

April 2011 ◊ BRASS training and assistance for schools ◊ School budget requests are due to OBR

April – May 2011 County council reviews budget request on all county budgets

May 2011 County council work session on BCPS budget

May 2011 County council adopts FY12 budget

July 1, 2011 FY12 funds available

July 12, 2011 Distribution of the FY12 adopted budget book

FY2012 CAPITAL BUDGET SCHEDULE STATE/COUNTY REQUEST


Revised: 7/12/2010

May 19, 2010 Public hearing on FY12 capital budget requests

July 13, 2010 Present proposed capital schedule to the board

July 2010

◊ Office of Budget and Reporting to meet with offices and schools to review project requests

◊ All capital project requests are due to the Office of Budget and Reporting

◊ Meet with chief of staff, deputy superintendent, chief financial officer, executive director of facilities, and the executive director of planning and support operations to discuss the FY12 state and county capital request

◊ Capital budget review with the superintendent ◊ State/county capital request to the superintendent

August 10, 2010 Superintendent presents proposed FY12 state capital request to the board

August 24, 2010 Board work session

September 7, 2010 Board votes on superintendent’s proposed state capital request

October 2010 State request due to the State Interagency Committee for Public Construction (IAC)

October 2010 Public School Construction Program review meeting with the Maryland State Department of Education

October 12, 2010

Northwest Area Advisory Council FY13 Capital Pre-budget Meeting 7 p.m. – TBD (Sign-up begins at 6:30 p.m.)

October 2010

Southwest Area Advisory Council FY13 Capital Pre-budget Meeting 7 p.m. – TBD (Sign up begins at 6:30 p.m.)

November 2010 IAC issues recommendations for state request

December 2010 Appeal hearing to IAC for state request

December 21, 2010 Superintendent presents county capital request to the board

January 11, 2011 Board votes on superintendent’s proposed state and county capital request

FY2012 CAPITAL BUDGET SCHEDULE STATE/COUNTY REQUEST


Revised: 7/12/2010

January 15, 2011

The county capital request is submitted by this date to the county Office of Budget and Finance and forwarded to the Office of Planning and Zoning. The county executive conducts an overview meeting with the Planning Board in January.

January 2011 Appeal hearing to the Board of Public Works (BPW) for state request

February 2011 Presentation to the County Planning Board for county request

February/March 2011 County capital budget is reviewed by county agencies

April 2011

Southeast Area Advisory Council FY13 Capital Pre-budget Meeting 7 p.m. – TBD (Sign up begins at 6:30 p.m.)

April 13, 2011

Northeast Area Advisory Council FY13 Capital Pre-budget Meeting 7 p.m. – Middle River Middle School (Sign up begins at 6:30 p.m.)

April 14, 2011

Central Area Advisory Council FY13 Capital Pre-budget Meeting 7 p.m. – TBD (Pre-register sign-up by calling the Central Area Office at 410-887-3172)

April 2011 The County Executive presents the proposed county capital budget to the County Council

April 2011 County Council holds a public hearing on all county budgets

April/May 2011 ◊ State legislature approves state capital budget ◊ County Council reviews budget request

May 25, 2011 Public hearing on BCPS FY13 capital requests

May 2011 The County Council adopts the FY12 county capital budget

May 2011 BPW approves IAC recommendations of the state request

July 1, 2011 FY12 capital funds available

July 12, 2011 Distribution of the FY12 budget book

RULE 1300

1

COMMUNITY RELATIONS: Use of School Facilities [The Division of Physical Facilities is responsible for administering the non-school use of public school facilities. Regulations governing the non-school use of public school facilities may be found in the Physical Facilities Manual, Board of Education, Baltimore County, Maryland. 1. Shared Use a. Space in operating public school buildings may be rented or offered free of

charge to organizations which provide community services. Eligible groups include:

(1) Those which are directly affiliated with the Baltimore County Public

Schools (2) The Baltimore County Department of Recreation and Parks and the

activities of its local recreation councils (3) Programs and functions of other public education agencies (4) Offices of Baltimore County Government (5) Offices and activities of the State of Maryland and the United States (6) Agencies which are public funded (7) Organizations which are non-profit in nature (8) Business partners and corporations supporting the Baltimore County

Public Schools. b. Approval of requests for the shared use of facilities during the school day will

be dependent upon: (1) Availability of space in the school (2) The compatibility of the proposed use with regular education programs (3) The impact of the proposed use on traffic patterns, safety, and parking

Exhibit LL

RULE 1300

2

(4) Assurance that adequate liability insurance is available or will be

purchased by the organization (5) The requirements which the use may put on plant operation,

maintenance, and utilities service. The organization will be expected to share on a pro-rata basis the maintenance and operation costs for the building.

2. Inclement Weather On days when schools are closed due to inclement weather, adult evening classes

and professional staff meetings are automatically canceled. Normally, all other planned use of the school facilities will be canceled.

However, where local conditions warrant a deviation from the above, this decision

will be made by the principal after conferring with the organization concerned and the Division of Physical Facilities.]

I. PHILOSOPHY AND PURPOSE

A. BALTIMORE COUNTY PUBLIC SCHOOLS (BCPS) IS DEDICATED TO PROVIDING QUALITY EDUCATIONAL/INSTRUCTIONAL OPPORTUNITIES, PRODUCTS, AND SERVICES FOR STUDENTS AND THE COMMUNITY BEYOND THE REGULAR INSTRUCTIONAL SCHOOL DAY. THE DEPARTMENT OF PHYSICAL FACILITIES IS RESPONSIBLE FOR MANAGING THE SAFE AND APPROPRIATE USE OF PUBLIC SCHOOL FACILITIES IN COLLABORATION WITH SCHOOL-BASED ADMINISTRATORS.

II. USE OF SCHOOL FACILITIES AND/OR GROUNDS BY GROUPS AND

ORGANIZATIONS

A. SPACE IN BCPS FACILITIES AND ON GROUNDS MAY BE USED BY THE BALTIMORE COUNTY DEPARTMENT OF RECREATION AND PARKS; THE COMMUNITY COLLEGE OF BALTIMORE COUNTY (CCBC); PARENT TEACHER STUDENT ASSOCIATIONS (PTSA); OTHER COUNTY, STATE, AND FEDERAL AGENCIES; AND OTHER GROUPS AND ORGANIZATIONS.

RULE 1300

3

B. ALL GROUPS AND ORGANIZATIONS MUST COMPLETE AN

APPLICATION FOR USE OF FACILITIES AND/OR GROUNDS FOR EACH PLANNED ACTIVITY OR EVENT.

C. AN APPLICATION FOR USE OF SCHOOL FACILITIES AND/OR

GROUNDS WILL BE EVALUATED BASED ON THE FOLLOWING CRITERIA IN PRIORITY ORDER:

1. BCPS CURRICULAR OR EXTRACURRICULAR PROGRAMS OR

FACILITY OPERATIONS RELATED ACTIVITIES. 2. PTSA BUSINESS MEETINGS AND EDUCATIONAL PROGRAMS

(DOES NOT INCLUDE PTA SPONSORED EVENTS SUCH AS FAIRS, SOCIALS, FUNDRAISERS, ETC.)

3. ACTIVITIES SPONSORED BY THE BALTIMORE COUNTY

DEPARTMENT OF RECREATION AND PARKS AND ITS AFFILIATED COMMUNITY RECREATION COUNCILS CONSISTENT WITH THE TERMS INCORPORATED IN THE JOINT USE AGREEMENT.

4. CONTINUING EDUCATION PROGRAMS SPONSORED BY CCBC AT

THE SITES IDENTIFIED IN THE MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CCBC AND BCPS.

a. THE DEPARTMENT OF STUDENT SUPPORT SERVICES WILL

WORK WITH CCBC TO DEVELOP PROTOCOLS FOR THE MOU, WHICH WILL BE REVIEWED AND REVISED AS NECESSARY AT LEAST EVERY 10 YEARS.

5. OTHER COUNTY, STATE, AND FEDERAL AGENCIES.

6. PTSA SPONSORED EVENTS SUCH AS FAIRS, SOCIALS,

FUNDRAISERS, ETC.

7. NON-PROFIT ORGANIZATIONS WITH A VALID DETERMINATION BY THE U.S. INTERNAL REVENUE SERVICE (IRS) CODE 501(C) CERTIFIED ORGANIZATIONS.

8. OTHER APPROVED USERS.

RULE 1300

4

D. APPLICANTS WILL BE ASKED TO PROVIDE THE FOLLOWING

INFORMATION THAT MAY BE USED IN THE REVIEW OF THEIR APPLICATION:

1. ARTICLES OF INCORPORATION OR ASSOCIATION 2. CERTIFICATE OF INSURANCE

3. IRS PROOF OF NON-PROFIT STATUS - 501 (C) FEDERAL TAX

EXEMPT STATUS

4. COMPLETED INDEMNIFICATION AND INSURANCE REQUIREMENT FORM

5. OTHER APPLICABLE PERMITS OR LICENSES.

III. CONDITIONS OF USE

A. GROUPS AND ORGANIZATIONS MUST COMPLY WITH ALL BCPS POLICIES, RULES, AND REGULATIONS WHEN USING SCHOOL BUILDINGS AND GROUNDS. FAILURE TO ENSURE COMPLIANCE BY ALL PARTICIPANTS AND ATTENDEES IN THE ACTIVITY MAY RESULT IN IMMEDIATE DENIAL OF AN APPLICATION OR REVOCATION OF AN APPROVED PERMIT.

B. THE FOLLOWING ACTIVITIES ARE NOT PERMITTED:

1. THE USE, SALE, OR POSSESSION OF ALCOHOLIC BEVERAGES. 2. THE USE, SALE, OR POSSESSION OF ILLEGAL DRUGS.

3. THE USE OR SALE OF ANY FORM OF TOBACCO.

4. THE USE OF OBSCENE AND/OR ABUSIVE LANGUAGE.

5. RAFFLES, QUARTER AUCTIONS, AND ALL OTHER GAMES OF

CHANCE. (FOR BINGO, SEE SECTION III. D)

6. ANY ACTIVITY LIKELY TO PROVOKE OR ADD TO A PUBLIC

RULE 1300

5

DISTURBANCE.

7. ANY ACTIVITY DETERMINED TO EXPOSE BCPS, ITS PROPERTY, STAFF, STUDENTS, AND ALL INDIVIDUALS/BUSINESSES WITH WHOM THE SCHOOL SYSTEM HAS A RELATIONSHIP TO RISK OF DAMAGE, LOSS, AND/OR BODILY HARM.

8. ANIMALS IN FACILITIES AND/OR GROUNDS ARE PROHIBITED

INCLUDING ANIMAL SHOWS, CIRCUS TRAINING, OBEDIENCE CLASSES, EXHIBITS, ETC. EXCEPTION: AN ANIMAL REQUIRED TO MEET ADA REGULATIONS TO SUPPORT AN INDIVIDUAL ACCOMMODATION.

9. ACTIVITIES THAT ARE PERSONAL IN NATURE SUCH AS

BIRTHDAY PARTIES, ANNIVERSARY CELEBRATIONS, WEDDING RECEPTIONS, AND OTHER SIMILAR ACTIVITIES.

10. TEMPORARY OR PERMANENT ALTERATIONS OR CHANGES TO

PHYSICAL STRUCTURE OF BALTIMORE COUNTY PUBLIC SCHOOLS BUILDINGS AND GROUNDS.

11. POSTING OF POLITICAL CIRCULARS OR PETITIONS AND THE USE

OF SCHOOL OR OFFICE RESOURCES TO CONDUCT POLITICAL ACTIVITY.

12. OTHER ACTIVITIES PROHIBITED BY BCPS’ POLICY, RULE, OR

PROCEDURES.

C. CHILD CARE PROVIDERS MUST EXECUTE A LEASE AGREEMENT ISSUED BY THE OFFICE OF PURCHASING AND MAY ONLY ACCEPT SCHOOL-AGED CHILDREN ENROLLED IN THE SCHOOL HOUSING THE CHILD CARE PROGRAM.

D. FAMILY BINGO EVENT

1. AN APPLICANT, FOR A FAMILY BINGO EVENT, WILL OBTAIN A

BINGO LICENSE, AS REQUIRED, FROM THE BALTIMORE COUNTY DEPARTMENT OF PERMITS AND DEVELOPMENT MANAGEMENT OR ITS SUCCESSOR OR OTHER DESIGNATED COUNTY OFFICE AND COMPLY WITH ALL PERMITS AND DEVELOPMENT

RULE 1300

6

MANAGEMENT RULES AND REGULATIONS, EXCEPT WITH REGARD TO THE AWARD OF ANY CASH PRIZES.

2. AN APPLICANT RECOGNIZES THAT THE PRIMARY PURPOSE OF A

FAMILY BINGO EVENT, AS DISCUSSED IN THIS RULE, IS TO FURTHER SUPPORT BCPS’ EDUCATIONAL MISSION OR A VALID CIVIC PURPOSE ALONG WITH THE RELATIONSHIP THAT THE APPLICANT HAS WITH BCPS IN SUPPORT OF THAT MISSION.

3. AN APPLICANT ENTITY AND ITS MEMBERS MUST PERSONALLY

MANAGE, OPERATE, AND CONDUCT ALL ASPECTS OF THE FAMILY BINGO EVENT. THE ENTITY AND/OR ITS MEMBERS MAY NOT DIVERT, PAY OR SHARE, OR IN ANY WAY PROVIDE FOR PERSONAL USE ANY OF THE MONIES DERIVED FROM A FAMILY BINGO EVENT WITH ANY PERSON, ORGANIZATION, AND/OR BUSINESS ENTITY AND MAY NOT USE THE PROCEEDS EXCEPT FOR THE DIRECT SUPPORT OF THE EDUCATIONAL MISSION OR VALID CIVIC PURPOSE FOR A SCHOOL OR SCHOOL SYSTEM FUNCTION.

4. NO CASH PRIZES WILL BE AWARDED FOR BINGO; THE

ESTIMATED CASH VALUE OF NON-CASH PRIZES AWARDED SHALL NOT BE GREATER THAN $500.00.

E. A REASONABLE ADMISSION OR OTHER FEE MAY BE CHARGED BY

THE SPONSORING ENTITY; ALL MONIES DERIVED FROM SUCH ADMISSION MAY ONLY BE USED FOR THE DIRECT SUPPORT OF THE EDUCATIONAL MISSION OR VALID CIVIC PURPOSE OF THE SCHOOL, SCHOOL COMMUNITY, OR SCHOOL SYSTEM.

F. APPROVED USERS MAY NOT SUBLEASE OR RENT BCPS FACILITIES

AND GROUNDS TO ANY OTHER PARTIES. G. APPLICANTS INTENDING TO CHARGE ADMISSIONS OR FEES IN

CONNECTION WITH THE PROPOSED USE OF A BCPS FACILITY AND/OR GROUNDS MAY BE REQUIRED TO SUBMIT AN ACTIVITY BUDGET. ANY THIRD PARTY RELATIONSHIPS MUST BE DISCLOSED AND MUST HAVE A CLEAR ALIGNMENT TO THE MISSION AND GOALS OF THE APPLICANT ORGANIZATION AND PROPOSED USE.

RULE 1300

7

H. APPROVAL OF REQUESTS AND THE ASSESSMENT OF FEES FOR THE USE OF FACILITIES AND/OR GROUNDS WILL BE DEPENDENT UPON THE FOLLOWING CRITERIA:

1. AVAILABILITY OF SPACE ON THE DATES AND DURING THE

TIMES REQUESTED. 2. PRIORITY OF USERS ACCORDING TO THE LIST IN ITEM I.C.

ABOVE.

3. THE PROPOSED ACTIVITY MAY NOT CONFLICT WITH ANY MAINTENANCE, OPERATIONS, OR CONSTRUCTION ACTIVITIES SCHEDULED BY THE DEPARTMENT OF PHYSICAL FACILITIES.

4. THE PROPOSED ACTIVITY’S COMPATIBILITY WITH THE

EDUCATIONAL SPACE AND THE DESIGNED USE AND PURPOSE OF BUILDINGS AND GROUNDS.

5. THE PROPOSED ACTIVITY MAY HAVE NO POTENTIAL FOR

PHYSICAL DEGRADATION OF BUILDINGS AND GROUNDS AND NO ADVERSE IMPACT ON TRAFFIC PATTERNS, PEDESTRIAN SAFETY, AND AVAILABILITY OF PARKING.

6. COMPLIANCE WITH ALL OCCUPANCY, FIRE, HEALTH, SAFETY,

AND CAPACITY CODES INCLUDING LOCAL, STATE AND FEDERAL LAWS, RULES, AND REGULATIONS THAT GOVERN THE PROPOSED ACTIVITY AND BCPS FACILITIES.

7. PROVISION OF ADEQUATE INSURANCE CERTIFICATE AND

COMPLIANCE WITH ALL INSURANCE REQUIREMENTS.

8. ASSESSMENT OF PROPOSED ACTIVITY FOR POTENTIAL PROPERTY DAMAGE, LOSS, AND/OR BODILY HARM.

9. VERIFICATION OF APPLICANT’S 501(C) STATUS WITH THE IRS

AND CERTIFICATE OF GOOD STANDING WITH THE MARYLAND DEPARTMENT OF ASSESSMENTS AND TAXATION.

10. DOCUMENTATION OF CROWD MANAGEMENT TRAINING FOR

INDOOR ACTIVITIES INVOLVING 50 OR MORE PEOPLE IN

RULE 1300

8

ACCORDANCE WITH THE STATE OF MARYLAND FIRE CODE.

11. ASSESSMENT OF PROVISION OF AN APPROPRIATE AND ADEQUATE PLAN FOR FACILITY AND/OR GROUNDS CLEAN UP AND RESTORATION PLANS FOR PROPOSED ACTIVITY.

12. EVALUATION AND APPROVAL BY THE OFFICE OF FOOD AND

NUTRITION OF ACTIVITIES INVOLVING ANY PREPARATION OF FOOD, SERVING OF FOOD OR CONCESSIONS ON-SITE.

13. PROPOSED ACTIVITIES MUST BE OPEN TO ALL INDIVIDUALS

AND NOT DISCRIMINATE IN ANYWAY ON THE GROUNDS OF RACE, COLOR, RELIGION, CREED, SEX, NATIONAL ORIGIN, AGE, OR DISABILITY.

I. PERMISSION FOR THE USE OF A SCHOOL FACILITY AND/OR

GROUNDS, BY AN OUTSIDE GROUP, FOR THE PURPOSE OF PROVIDING EDUCATIONAL/INSTRUCTIONAL OPPORTUNITIES, PRODUCTS, AND SERVICES FOR STUDENTS BEYOND THE REGULAR SCHOOL DAY WILL BE RECOMMENDED THROUGH THE DIVISIONS OF BUSINESS SERVICES AND CURRICULUM AND INSTRUCTION.

1. WHEN A PROGRAM, SERVICE, OR PRODUCT IS RECOMMENDED

BY A BCPS SCHOOL OR OFFICE, THE OFFICE OF PURCHASING MAY ISSUE AND EVALUATE A REQUEST FOR PROPOSALS (RFP) FROM INTERESTED PROVIDERS.

2. INFORMATION TO BE SUBMITTED SHALL INCLUDE:

a. OBJECTIVE OF THE PROGRAM(S), SERVICE(S), OR

PRODUCT(S) b. EDUCATIONAL PROGRAM SYLLABUS, A DETAILED

PRODUCT(S) OR SERVICE(S) DESCRIPTION

c. EXPLANATION OF HOW THE PRODUCT(S) OR SERVICE(S) WILL BE EVALUATED

d. FEES FOR THE PRODUCT OR SERVICE.

RULE 1300

9

IV. INCLEMENT WEATHER

A. WHEN SCHOOLS ARE CLOSED ALL DAY OR THROUGH THE DECLARATION OF AN EARLY DISMISSAL OR LATE OPENING DUE TO INCLEMENT WEATHER OR OTHER UNPLANNED EMERGENCY, ALL SCHOOL RELATED AND OUTSIDE GROUP AND ORGANIZATION ACTIVITIES PLANNED USE OF THE BUILDINGS AND GROUNDS, INCLUDING AFTER-SCHOOL ACTIVITIES, EVENING CLASSES, BEFORE- AND AFTER-SCHOOL CHILD CARE PROGRAMS, PROFESSIONAL STAFF MEETINGS, BOARD MEETINGS, AND OTHER COUNTYWIDE SCHOOL SYSTEM EVENTS, ARE AUTOMATICALLY CANCELLED EXCEPT AS NOTED IN SUPERINTENDENT’S RULE 6303, UNPLANNED OR EMERGENCY CLOSURES.


ARTICLE, §7-108, USE OF SCHOOL PROPERTY FOR OTHER THAN SCHOOL PURPOSES – IN GENERAL ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE, §7-109, USE OF SCHOOL PROPERTY FOR OTHER THAN SCHOOL PURPOSES – PRIORITY FOR DAY CARE PROGRAM ANNOTATED CODE OF MARYLAND, EDUCATION ARTICLE, §7-110, CHARGES FOR USE AND LIABILITY FOR DAMAGES COMAR 13A.02.04, TOBACCO-FREE SCHOOL ENVIRONMENT AUTHORITY

COMAR 29.06.01, FIRE PREVENTION CODE AUTHORITY: PUBLIC SAFETY ARTICLE

RELATED POLICIES: BOARD OF EDUCATION POLICY 1210, RELATIONSHIP

WITH PARENT-TEACHER (STUDENT) ASSOCIATIONS BOARD OF EDUCATION POLICY 2352, HEALTH AND

SAFETY BOARD OF EDUCATION POLICY 2370, CONDUCT BOARD OF EDUCATION POLICY 2372, TOBACCO BOARD OF EDUCATION POLICY 3125, SCHOOL

ACTIVITY FUNDS BOARD OF EDUCATION POLICY 3130, RELATIONSHIPS

WITH PRIVATE BUSINESS FOR PURPOSE OF PROVIDING PRODUCTS OR SERVICES TO STUDENTS

BOARD OF EDUCATION POLICY 3160, SCHOOL-

RULE 1300

10

SPONSORED ACTIVITIES BOARD OF EDUCATION POLICY 3530, SAFETY AND

SECURITY BOARD OF EDUCATION POLICY 6301, SCHOOL

CALENDAR BOARD OF EDUCATION POLICY 8363, CONFLICT OF

INTEREST Rule Superintendent of Schools Approved: 9/18/68 Revised: 10/26/78 Edited: 6/12/79 Edited: 4/21/83 Revised: 8/10/89 Revised: 3/8/90 REVISED: ________

[RULE 1300.1

1

COMMUNITY RELATIONS: Use of School Facilities Community Education and The Community College of Baltimore County

The Baltimore County Public Schools will enter into a Memorandum of Understanding that establishes the direct affiliation of The Community College of Baltimore County (CCBC) with Baltimore County Public Schools (BCPS) in the delivery of the noncredit community education program (formerly adult education in Baltimore County Public Schools prior to 1998) to the citizens in Baltimore County.

A. Baltimore County Public Schools will implement the Memorandum of

Understanding (MOU) at all sites that are identified by Attachment I.

B. The MOU establishes a 10-year period, 2002-2012, that programs will be utilizing specific Baltimore County Public School buildings.

C. Baltimore County Public Schools will support the creation and activities of

the Facilities, Building Use, and Security Committee. The committee will be comprised of the BCPS Deputy Superintendent for Curriculum and Instruction, BCPS Executive Director of Student Support Services, BCPS Director of Student Support Services, BCPS Director of Communications, BCPS Coordinator of Alternative Programs, CCBC Vice Chancellor for Learning and Student Support Services, CCBC Executive Dean of Continuing Education and Economic Development, CCBC Dean of Community Continuing Education, CCBC Senior Director for Public Relations, and CCBC director of Community Education. This group will also initiate the 8-year review to be completed by June of 2010. The BCPS Director of Student Support Services and the CCBC Dean of Community Continuing Education will act as co-chairs of the committee.

D. Each school, with either CCBC Lifelong Learning Community Education or

Center for Adult and Family Literacy program, will appoint a building use liaison person with The Community College of Baltimore County.

Rule Superintendent of Schools Approved: 9/7/99 Revised: 12/17/02]

Exhibit MM

[RULE 6201

1

INSTRUCTION Equipment, Books, and Materials All teachers shall be responsible for the care and use of all books, pamphlets, curriculum guides, maps, and other materials provided by the Board of Education. Frequent inspections shall be made of all materials issued to students. All such materials shall be subject to annual inventory. Rule Superintendent of Schools Approved: 11/21/68]

Exhibit NN

BALTIMORE COUNTY PUBLIC SCHOOLS DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: FINANCIAL REPORT – FOR THE MONTHS ENDING MAY 31,

2009 and 2010 ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON (S): Barbara S. Burnopp, Chief Financial Officer Patrick M. Fannon, Controller

INFORMATION Attached is the General Fund Comparison of FY2009 and FY2010 Revenues, Expenditures, and Encumbrances – Budget and Actual for the periods ended May 31, 2009 and 2010.

General Fund Comparison of FY2009 and FY2010 Revenues, Expenditures, and Encumbrances-Budget and Actual

These data are presented using Maryland State Department of Education categories. Amounts included reflect actual revenues, expenditures and encumbrances to date and do not reflect forecasts of revenues and expenditures. Figure 1 presents an overview of the FY2009 and FY2010 General Fund Revenue Budget. Figure 2 provides an overview of the FY2010 General Fund Expenditure Budget. Figure 3 compares the percent of the budget obligated as of May 31, 2009 and 2010. Figure 4 is a comparative statement of budget to actual revenues, expenditures and encumbrances.

Exhibit OO

2

(200,000,000)

-

200,000,000

400,000,000

600,000,000

800,000,000

1,000,000,000

1,200,000,000

Baltimore County State of Maryland Federal Other Total Revenue

FY 2009 Adjusted 646,094,092 515,328,633 - 10,993,000 1,172,415,725

FY 2010 Adjusted 670,539,211 499,801,751 8,439,290 19,125,468 1,197,905,720

Change 24,445,119 (15,526,882) 8,439,290 8,132,468 25,489,995

General Fund Revenue by Source

Figure 1

Year-to-Date Comparison • Baltimore County – The FY2010 county appropriation increased $24.4 million, 3.78% over

the FY2009 budget. County funds are drawn based on cash flow requirements. Year-to-date county revenue recognized is $565.5 million, 84.3% of the budget, as compared to $556.8 million, 86.2% of the budget for FY2009.

• State of Maryland – The FY2010 state-adjusted appropriation decreased $15.5 million, 3.0% less than the FY2009 budget. The decrease in the budgeted revenue is a result of the state reducing aid to education because of overall state budget constraints. The majority of state funds are received bi-monthly in equal installments. As of May 2010, all of the state bi-monthly payments had been received. Additional state revenues to be received include the state portion of out of county placements, and the final non-public placement payment after a final reconciliation is complete by the state. These revenues will be accrued as necessary during the year-end closing process. In February, the county council approved a supplemental funding request of approximately $1.2 million for funding by the state for the Aging Schools Program. These funds will be used to cover the costs to be incurred for an approved list of projects.

• Federal – The FY2010 federal-budgeted revenue resulted from funding received under the American Recovery and Reinvestment Act. These funds are from a federal stimulus program to provide funding stabilization for stressed state budgets. These funds are to be received on a reimbursement basis. As of May 2010, approximately 44.1% of the funds had been received.

3

• Other Revenues – The other revenue budget is comprised of re-appropriation of funds from the prior year’s fund balance, out-of-county living arrangement payments from other local education agencies, which are estimated to be $3.7 million and are generally collected at year-end, tuitions, and sundry revenues. The budgeted revenue increased significantly over the prior year because of an $8 million increase in re-appropriated fund balance to $11 million from the $3 million utilized in the prior year. The year-to-date revenue includes the re-appropriation of $11 million of the prior year’s fund balance, tuition, and other revenues of approximately $3.1 million.

Administration, $36,040,947 Mid-level administration,

$83,385,972

Instructional salaries, $441,427,940

Instructional textbooks,

$27,320,909

Other instructional , $14,306,242

Special education, $145,834,796Student personnel ,

$8,365,128

Health services, $13,637,847

Transportation, $53,735,999

Operation of plant, $89,366,630

Maintenance of plant, $28,502,818

Fixed charges, $252,688,706

Capital outlay, $3,291,786

FY2010 Expenditure Budget by Category

Administration Mid-level administration Instructional salaries Instructional textbooks Other instructional

Special education Student personnel Health services Transportation Operation of plant

Maintenance of plant Fixed charges Capital outlay

Figure 2 (Detail included in Figure 4) Total Expenditures and Encumbrances – Year-to-date expenditures and encumbrances through May 2010 are $1.08 billion, 89.9% obligated compared to $1.08 billion, 91.7% obligated, for the same period in FY2009. Salary expenditures within categories that are primarily comprised of 12-month positions (e.g., administration, mid-level administration, operation of plant, maintenance of plant, and capital outlay) average 87.7% of the budget amount and are in line considering the percent of the fiscal year that has elapsed. Salary expenditures in categories with large concentrations of 10-month school-based personnel (e.g., instructional salaries, special education, student personnel, health services, and transportation) average 89.7% of budget, which is in line with the percentage of the school year that has elapsed.

4

The salary budget had a net increase of approximately $14 million, which included $23 million to provide step increases and salary restructuring for full-time employees. Additionally, the budget increase was offset by a reduction of $4.9 million for the cost of 194 positions, which were transferred to the special revenue fund, and by $5 million for anticipated salary turnover. The non-salary expenditures are budgeted for an overall increase of $11.3 million, or 2.6% over the prior year. The increases in these expenditures are in a number of categories throughout the budget, including a $3.8 million increase for instructional textbooks, an increase of $1.8 million in operation of plant for utility expenditures, and an increase in fixed charges of $8.4 million due to cost increases in health insurance, workers compensation, and payroll taxes. These increases were offset by a decrease of $3.6 million in other instructional costs relating to networking costs which were incurred last year, a $1 million decrease in maintenance of plant resulting from a reduction in the Aging Schools Program, and reduced fuel costs of $1.2 million in transportation. A budget appropriation transfer request which will realign funds by category with planned and projected year-end expenses was approved by the board in April and was subsequently approved by the county council in June. The adjusted budget by activity will be changed in June to reflect the realigned amounts.

% of Budget Obligated FY2009 and FY2010 as of May 31, 2010

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

140.0%

Admini

strati

on

Mid-

level

Admini

st rat

ion

Instru

ct ion

al Sa

laries

Inst ru

ct ion

al Te

xtboo

ks

Other

Instr

uct io

nal C

osts

Spec

ial Ed

ucat

ion

Stude

nt Pe

rsonn

el

Health

Serv

ices

Stude

nt Tr

ansp

ortat

ion

Ope

ratio

n of P

lant

Main

tena

nce o

f Plan

t

Fixe

d Cha

rges

Capit

al Out

lay

FY2010

FY2009

Figure 3 • Administration and Mid-level Administration – The budget for non-salary administration

expenditures decreased 5% from the amount budgeted last year primarily because of a decrease in consulting expenditures. This reduction is related to the upgrade in the human resources and fiscal computer systems, which are expected to be completed this year. Mid-level administration non-salary expenditures are budgeted for a slight increase this year.

5

• Instructional Salaries – The budget for instructional salaries was increased by $8.5 million

in FY2010 primarily to provide funding for salary increases. The budget increase also resulted from added instructional positions required due to increased enrollment, to maintain existing programs, and to provide for added personnel in some program areas.

• Instructional Textbooks and Supplies – A significant portion of the instructional textbooks

and supplies category is spent early in the fiscal year as orders are placed with vendors for textbooks and classroom supplies needed for the opening of school. The budget for this category was increased by 16.4%, or approximately $3.8 million for the system-wide purchase of textbooks. To date, the budgeted amount has been over committed by approximately $5.5 million due to an accounting change implemented by MSDE after the start of the year. A budget transfer request of $8.4 million that realigns the budget according to the new state reporting requirements was approved by the board in April and forwarded to the county council for approval. Once the budget transfer request is approved by the council, the revised budget in this category will be $35.7 million; by year end, it is expected that this amount will have been spent to purchase consumable classroom supplies, textbooks, and other media.

• Other Instructional Costs – This category is comprised of commitments for contracted

services, staff development, and equipment used to support the instructional programs. To date, $7.7 million, 53.9% of the FY2010 budgeted funds have been committed. In the prior year, $15.1 million, 84.5% had been committed. The decrease in year-to-date expenditures over last year resulted primarily from significant expenditures for system-wide network enhancements which were completed in the prior year. Additionally, because of the accounting change made by MSDE previously mentioned, $4.9 million of the budget for this category is being moved to instructional textbooks and supplies budget. It is expected that the remaining funds will be utilized by year end.

• Special Education – The special education category includes costs associated with the

educational needs of students receiving special education services. The FY2010 salary budget includes funding for salary increases; and, additionally, was decreased by the budgeted costs of 194 FTE positions transferred to the pass-through grant. Also, $35.5 million (88%) of the FY2010 special education non-salary budget is for private placement of children in non-public schools. To date, 90%, $32.2 million of funds, for private placement have been committed, compared with 94% committed at May 2009. It is expected that the remaining funds will be utilized by year-end for private placement and related services.

• Student Personnel and Health Services – Year-to-date FY2010 expenditures for student

personnel and health services are currently in line with the budget.

6

• Transportation – This category includes all costs associated with providing school transportation services for students between home, school, and school activities. Much of the transportation non-salary budget is committed early in the fiscal year to reflect the anticipated annual expenditures for contracts with private bus operators, fuel for vehicles, cost of bus maintenance, and other non-salary expenditures. The non-salary budget increased by approximately $1 million, which can be attributed primarily to an increased budget for private bus contractors.

• Operation of Plant – This category includes salary costs for care and upkeep of grounds and

buildings. Additionally, costs of utilities (including telecommunications costs, gas and electric, fuel oil, sewer, and water) are also included. The non-salary expenditure budget for this category has increased $2.6 million, 5.8% over the prior year. This increase is primarily attributable to an anticipated increase in the cost of utilities of $1.8 million. Encumbrances for utilities have been established for approximately the full amount of the budgeted annual costs of $35 million. Other expenditures in this category include the cost of building rent, $5 million (including charter lease); custodial supplies, $1.6 million; trash removal, $1.1 million, and other related expenditures. As of May 2010, 94.7% of the non-salary budget has been committed, compared with 99.8% as of May 2009.

• Maintenance of Plant and Capital Outlay – The maintenance category consists of activities

related to the service and upkeep of building systems and grounds. The non-salary expenditure budget for this category decreased 5.9% over the prior year. This decrease is primarily related to a significant decrease in the state funding for the Aging Schools Program. Year-to-date non-salary expenditures and encumbrances are $15.3 million, 90.5% of the adjusted budgeted amount, as compared with $15.4 million, or 85.7% in the prior fiscal year. The increase in expenditures over the prior year is related primarily to an increase in contracted services to maintain facilities. Capital outlay non-salary expenditures are 83.5% at May 2010, as compared to 92.6% expended by May 2009.

• Fixed Charges – This category includes the cost of employee benefits and other fixed costs.

Health insurance and employer FICA represent 70% and 22% of the fixed charges budget, respectively. The FY2010 budget includes an increase of $8.4 million resulting from increases in premiums for health insurance, workers compensation, FICA, and costs related to new positions.

Total Remaining Percentage Total Remaining Percentage

Adjusted Rev/Exp/Enc. Budget Earned or Adjusted Rev/Exp/Enc. Budget Earned or

Revenues Budget as of 05/31/09 as of 05/31/09 Obligated Budget as of 05/31/10 as of 05/31/10 Obligated

Baltimore County 646,094,092$ 556,849,308$ 89,244,784$ 86.2% 670,539,211$ 565,533,208$ 105,006,003$ 84.3%

State of Maryland 515,328,633 504,829,133 10,499,500 98.0% 499,801,751 487,895,942 11,905,809 97.6%

Federal - - - 0.0% 8,439,290 3,723,164 4,716,126 44.1%

Other 10,993,000 7,724,532 3,268,468 70.3% 19,125,468 14,133,433 4,992,035 73.9%

Total Revenues 1,172,415,725$ 1,069,402,973$ 103,012,752$ 91.2% 1,197,905,720$ 1,071,285,747$ 126,619,973$ 89.4%

Expenditures and Encumbrances

Administration salary 23,768,272$ 20,120,941$ 3,647,331$ 84.7% 23,918,032$ 20,712,705$ 3,205,327$ 86.6%

non-salary 12,911,133 12,138,388 772,745 94.0% 12,122,915 11,006,984 1,115,931 90.8%

subtotal 36,679,405 32,259,329 4,420,076 87.9% 36,040,947 31,719,689 4,321,258 88.0%

Mid-level Administration salary 72,764,471 66,142,407 6,622,064 90.9% 75,579,264 66,461,875 9,117,389 87.9%

non-salary 7,163,918 7,092,132 71,786 99.0% 7,806,708 5,949,171 1,857,537 76.2%

subtotal 79,928,389 73,234,539 6,693,850 91.6% 83,385,972 72,411,046 10,974,926 86.8%

Instruction:

Instructional Salaries salary 432,912,938 394,615,648 38,297,290 91.2% 441,427,940 395,487,824 45,940,116 89.6%

Instructional Textbooks non-salary 23,460,316 21,821,498 1,638,818 93.0% 27,320,909 32,848,677 (5,527,768) 120.2%

Other Instructional Costs non-salary 17,909,692 15,136,754 2,772,938 84.5% 14,306,242 7,705,584 6,600,658 53.9%

Special Education salary 105,171,833 99,083,083 6,088,750 94.2% 105,222,816 96,634,200 8,588,616 91.8%

non-salary 40,662,962 39,253,234 1,409,728 96.5% 40,611,980 38,207,745 2,404,235 94.1%

subtotal 145,834,795 138,336,317 7,498,478 94.9% 145,834,796 134,841,945 10,992,851 92.5%

Student Personnel salary 7,855,304 7,037,182 818,122 89.6% 8,152,546 7,174,204 978,342 88.0%

non-salary 194,026 151,605 42,421 78.1% 212,582 158,545 54,037 74.6%

subtotal 8,049,330 7,188,787 860,543 89.3% 8,365,128 7,332,749 1,032,379 87.7%

Health Services salary 12,676,193 11,736,176 940,017 92.6% 13,143,736 11,848,141 1,295,595 90.1%

non-salary 284,255 264,639 19,616 93.1% 494,111 437,383 56,728 88.5%

subtotal 12,960,448 12,000,815 959,633 92.6% 13,637,847 12,285,524 1,352,323 90.1%

Student Transportation salary 30,732,661 26,282,422 4,450,239 85.5% 31,578,328 26,493,224 5,085,104 83.9%

non-salary 21,250,729 20,942,735 307,994 98.6% 22,157,671 20,629,494 1,528,177 93.1%

subtotal 51,983,390 47,225,157 4,758,233 90.8% 53,735,999 47,122,718 6,613,281 87.7%

Operation of Plant salary 38,233,005 32,848,819 5,384,186 85.9% 39,274,589 33,723,790 5,550,799 85.9%

non-salary 47,354,582 47,253,605 100,977 99.8% 50,092,041 47,413,140 2,678,901 94.7%

subtotal 85,587,587 80,102,424 5,485,163 93.6% 89,366,630 81,136,930 8,229,700 90.8%

Maintenance of Plant salary 11,680,331 10,432,450 1,247,881 89.3% 11,637,912 10,995,983 641,929 94.5%

non-salary 17,918,446 15,361,049 2,557,397 85.7% 16,864,906 15,261,183 1,603,723 90.5%

subtotal 29,598,777 25,793,499 3,805,278 87.1% 28,502,818 26,257,166 2,245,652 92.1%

Fixed Charges non-salary 244,280,534 225,045,942 19,234,592 92.1% 252,688,706 224,597,533 28,091,173 88.9%

Capital Outlay salary 2,803,459 2,413,326 390,133 86.1% 2,865,121 2,480,163 384,958 86.6%

non-salary 426,665 394,982 31,683 92.6% 426,665 356,192 70,473 83.5%

subtotal 3,230,124 2,808,308 421,816 86.9% 3,291,786 2,836,355 455,431 86.2%

Total Salary 738,598,467 670,712,454 67,886,013 90.8% 752,800,284 672,012,109 80,788,175 89.3%

Total Non-Salary 433,817,258 404,856,563 28,960,695 93.3% 445,105,436 404,571,629 40,533,807 90.9%

Total Expenditures and Encumbrances 1,172,415,725$ 1,075,569,017$ 96,846,708$ 91.7% 1,197,905,720$ 1,076,583,738$ 121,321,982$ 89.9%

Figure 4 Prepared by: Office of Accounting and Financial Reporting, June 8, 2010

General Fund

FY 2009 FY 2010

Baltimore County Public SchoolsComparison of FY 2009 and FY 2010 Revenues, Expenditures, and Encumbrances

Budget and ActualFor the Periods Ended May 31, 2009 and 2010


DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: FY2011 OPERATING BUDGET IMPLEMENTATION ORIGINATOR: Joe A. Hairston, Superintendent RESOURCE PERSON (S): Barbara S. Burnopp, Chief Financial Officer George L. Sarris, Director, Office of Budget and Reporting

INFORMATION Connected with the issuance of the adopted operating budget for FY2011, the following is provided to highlight some of the complexities of this year’s budget. The state of Maryland has relied heavily on federal stimulus funds to support FY2011 education spending at the level targeted by the Bridge to Excellence in Public Schools Act. Stimulus funds will expire this year and additional federal funds are not expected. The state also increased its direct aid to education by approximately $11 million, while overall state spending and services were scaled back. There is no clear source of revenue to maintain state spending at this level. Local county funding for education declined by $7.4 million to approximately the same level as provided in FY2010, resulting in the first “maintenance of effort” budget in fifteen years. However, the county government supported funding for step increases in existing pay scales and a commitment for no employee furloughs or layoffs through FY2012. Due to the reduced level of local funding and uncertainty about state and federal aid to education, the adopted budget represents a conservative approach for the coming school year. The goal is to ensure that essential programs move forward while creating a climate of financial discipline that will allow the system to do more with less.

Exhibit PP

2

Programs that were not funded or scaled back from our proposed budget include:

● One-time Funding – Textbooks $5,992,000 ● Salary funding decreased 3,000,000 ● One-time Funding – Learning in a Virtual Environment 1,200,000 ● Central textbook replacement fund 1,000,000 ● Central computer replacement fund 1,000,000 ● Additional support for Special Education Related Services 1,000,000 ● One-time Funding – Real-time assessment technology 574,000 ● Dundalk HS Advance Path 323,566 ● Deer Park and Old Court Middle Schools restructuring 286,171 ● Allied Sports Program resource teacher 60,000

To adjust funding to meet the needs of essential programs, the following reductions are being put in place for FY2011:

● Reduced EYE, Non-negotiated EDA, and Resource Teachers $1,800,000 ● Reallocate year-end funds for textbooks 1,325,000 ● Manage position vacancies, overtime, and utility costs 750,000 ● Redirect Substitute Administrators budget 600,000 ● Redirect Woodlawn MS funds for Deer Park MS 200,000 ● Redirect charter school funds for textbooks 229,000 ● Redirect funds from restructured and charter schools to Deer Park MS 230,000

Additional actions are needed to maintain and support programs, including:

● Title II grants funds for professional development associated with new programs ● Grants and partnerships will be sought for technology programs ● Athletics Office will redirect funds to staff the Allied Sports Program ● Pass-through grant and Third Party Billing funds to provide Special Education Related

Services, as needed ● AdvancePath will continue at Dundalk HS using hourly and contractual staff ● Grant administration fees will be used within allowable limits ● Redirect staff from restructured and charter schools to other restructured schools ● Position vacancies will be held open as necessary ● Offices will avoid and absorb overtime costs ● Review all new purchases over $25,000

In addition to carefully monitoring the FY2011 budget, the system will need to continue its review of all programs with the goal of redirecting funds to essential programs in FY2012. Although our economy has been growing for several quarters, job growth will lag and unemployment will remain higher than we would like for some time. These factors will continue to present challenges that will need to be met.

Exhibit QQ BALTIMORE COUNTY PUBLIC SCHOOLS

DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: BOARD OF EDUCATION POLICIES SCHEDULED FOR REVIEW

IN 2010-2011 PRESENTERS: Mary-Margaret O’Hare, Policy Review Committee Chairperson RESOURCE PERSON(S): Margaret-Ann F. Howie, Esq., General Counsel Patricia S. Clark, Policy and Compliance Officer

INFORMATION

In accordance with Superintendent’s Rule 8130, the list of policies scheduled for review in School Year 2010-2011 is attached.

* * * * *

2

In accordance with Superintendent’s Rule 8130, the following policies were enacted, adopted, or reviewed after December 4, 2001 and are scheduled for review in school year 2010-2011:

Policy No. Title 3000 P Non-Instructional Services 3126 P Expense Reimbursements 3127 P Travel 4004 P Suspected Child Abuse and/or Inappropriate Behavior Towards a

Student by an Employee of the Baltimore County Public Schools 4215 P Personal Protective Equipment 5230 P Student Records 5250 P Graduation Requirements 5340 P Management of Funds 7330 P Capital Projects that are Funded by Private Donations 7520 P Naming of the Building and Dedication 7530 P Naming of a Capital Project or Area of a School

1


DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: POLICY EDITING CONVENTIONS ORIGINATOR: Margaret-Ann F. Howie, Esq., General Counsel RESOURCE PERSON(S): Patricia S. Clark, Policy and Compliance Officer

INFORMATION

That the Board of Education is informed of the

Policy Review Committee’s Policy Editing Conventions.

* * * * *

Exhibit RR

2

BOARD OF EDUCATION OF BALTIMORE COUNTY POLICY REVIEW COMMITTEE

POLICY EDITING CONVENTIONS Introduction The Board of Education’s Policy Review Committee has been charged with the task of directing and overseeing revision of the Board’s policies. A policy is a statement of the vision, goals, principles, or position of the Board of Education to guide and direct the Superintendent and staff. Policies are promulgated by the Board of Education in accordance with Board of Education Policy 8130. In general, policies will answer the question: “What do we want the school system to do?” In the 8000 Series, Internal Board Operations, policies are understood as tools to establish concrete approaches and mechanisms for self-governance of the Board. The Committee’s primary task is to discuss policies as the governance documents for the school system. To this end and in order to ensure consistency in the style and format of the Board’s policies, the Committee hereby recommends that the following conventions be employed when policies are presented to the Committee and to the Board for adoption, re-adoption, or amendment. I. Policies shall contain numbered paragraphs, using standard outline format:

I.

A. 1.

a. (1)

B. 1. a. (1) II. A. 1. a. (1)

3

II. Correct Use of Names

A. In each policy, the Board shall be referenced as follows: 1. First Use: “Board of Education of Baltimore County (Board)” 2. Thereafter in Policy: “Board”

B. School System 1. First Use: “Baltimore County Public Schools (BCPS)” 2. Thereafter in Policy: “BCPS”

C. County Superintendent 1. Correct: “Superintendent” 2. Incorrect: Superintendent of Schools 3. Incorrect: Superintendent or Designee

III. Editing

A. All deletions shall be indicated by brackets [deleted language] B. All new language shall be indicated by ALL CAPITAL LETTERS C. All policies shall employ a standard font (Times New Roman)

IV. Proper Terminology

A. In accordance with Board of Education Policy 8130(II)(F), the Board shall adopt policies during one of its public meetings. Upon adoption, the term “adopted” shall indicate the date when the Board’s action occurred. 1. Once the Board has adopted a policy, it will indicate revision of such

through the term “revised” and the date that such revision was approved.

2. When the Board determines that no revisions are required, but wishes to indicate that a review has occurred, it will do so by employing the term “readopted” along with the date that such action occurred.

V. Review of these Conventions

A. The Committee will review the aforementioned editing conventions on an annual basis to ensure their utility to the school system and to the Board.

B. The editing conventions will be distributed to all Board members each new school year during the Board’s July meeting.

4

Adopted: January 14, 2008 Policy Review Committee Presented to Board: April 8, 2008 Revised by PRC: June 16, 2008 Reviewed by PRC: June 15, 2009 Presented to Board: July 14, 2009 Reviewed by PRC: June 14, 2010 Presented to Board: July 13, 2010

1


DATE: July 13, 2010 TO: BOARD OF EDUCATION FROM: Dr. Joe A. Hairston, Superintendent SUBJECT: APPEALS AND HEARINGS HANDBOOK ORIGINATOR: Margaret-Ann F. Howie, Esq., General Counsel RESOURCE PERSON(S): Patricia S. Clark, Policy and Compliance Officer

INFORMATION

That the Board of Education is informed of the Appeals and Hearings Handbook, Questions and Answers on Appeals and Hearings Before the Board of Education of

Baltimore County.

* * * * *

Exhibit SS

2

QUESTIONS AND ANSWERS On

APPEALS AND HEARINGS Before The

BOARD OF EDUCATION OF B ALTIMORE COUNTY

I. Introduction A. You are receiving this document because you have requested a hearing before

the Board of Education of Baltimore County (Board) and this hearing has been assigned to one of the Board’s hearing examiners. This document explains, broadly, the procedure used for these hearings, and will tell you what to expect. This document is not intended to provide legal advice or counsel on the substance of your case. For legal advice about your case, you should consult with an attorney.

B. You will receive a written notice that includes the date, time, and place of the hearing. This notice will contain contact information for the hearing examiner selected to conduct your hearing.

C. You should also have received a copy of the Board’s policies on hearings, Policies 8339 and 8340. Specific procedures are addressed in these policies. IF THE POLICIES ARE NOT INCLUDED IN THE INFORMATION PROVIDED TO YOU, YOU MAY EITHER REQUEST A COPY OF THE POLICIES OR THE POLICIES ARE AVAILABLE ONLINE AT HTTP://WWW.BCPS.ORG.

D. It is strongly recommended that you read this ENTIRE document in order to understand the Board’s hearing process.

II. Do I need an attorney or may I represent myself?

A. An individual may represent him/herself in any hearing before the hearing examiner; no person is required to have an attorney. However, you have a right to appear with an attorney or someone who is not an attorney, such as a union representative.

B. The school system will be represented by an attorney. C. If you choose to be represented by an attorney or a union representative, please

notify the Board’s scheduler of the name and contact information of your attorney or representative.

III. What types of proceedings are covered by this procedure?

A. Appeals and hearings covered by this document include formal hearings before hearing examiners in matters arising under Sections 4-205 and 6-202 of the Education Article of the Annotated Code of Maryland as well as oral arguments before the Board.

Available in the following translations: • Chinese • Korean • Spanish • Urdu

3

B. This document does not address student suspensions and expulsions, employee collective bargaining agreement, grievances or meetings about any of these matters.

IV. Who will conduct the hearing?

A. The Board employs a panel of independent hearing examiners to conduct hearings where evidence is gathered. These persons are not employees of the Board or of the Superintendent.

1. As required by Board Policy, the hearing examiner must be an attorney admitted to practice in Maryland.

2. The hearing examiner assigned to [hear] LISTEN TO your case analyzes the relevant facts, based on the evidence and argument presented at the hearing, reviews relevant law, and issues a decision on the issues in question.

[3 No later than 30 days following the close of the hearing, the hearing

examiner will issue his/her Findings of Fact, Conclusions of Law, and Recommendation to the Board.]

V. What will the hearing examiner know about my case?

A. The hearing examiner will not have any advance notice ABOUT [of] the SPECIFICS [substance] of your dispute. He/She will only have received your letter of appeal to the Board. You will be able to provide any necessary evidence during the hearing itself.

VI. May I contact the hearing examiner to discuss my case?

A. No. The hearing examiner may not speak with you unless all parties are present by phone or in person.

B. If you have a matter that needs to be addressed by the hearing examiner prior to or after the hearing, please contact the Board’s scheduler listed on your hearing notice.

VII. What happens at the hearing before the hearing examiner?

A. The hearing will be recorded by a Court Reporter. All individuals giving testimony will be required to do so under oath.

B. This is your opportunity to present your side of the case and your story. You should bring any documents or witnesses that you believe support your case and that you wish to be considered by the hearing examiner. If you decide to bring such documents, you will need the original and [3] FOUR copies of any documents you wish to use: one for you, one [that may be referred to by a witness] FOR THE OFFICIAL RECORD, one for the hearing examiner, and one for the [other party] THE SUPERINTENDENT’S COUNSEL.

C. You may bring witnesses to the hearing before the hearing examiner. They will be required to testify under oath.

4

D. The formal rules of evidence and procedure do not apply to the proceedings before hearing examiners.

E. Neither the Board nor ANY OF ITS [the] hearing examinerS has the authority to subpoena documents or witnesses.

F. The hearing examiner is required to control the HEARING, INCLUDING the examination of witnesses, rule on the admissibility of evidence, and postpone, continue, or recess the hearing.

G. You, or your attorney or representative, may submit evidence, examine and cross-examine witnesses, and make objections and motions.

H. In a hearing on a dismissal or suspension of certificated employees (under Section 6-202 OF THE EDUCATION ARTICLE), the Superintendent shall proceed first. In administrative appeals (under Section 4-205 OF THE EDUCATION ARTICLE), the Appellant shall proceed first. The hearing examiner may vary the order of presentation.

I. The Superintendent may appear in person, or through counsel or a designated representative, and shall be afforded the same rights as a party to submit evidence, examine and cross-examine witnesses, and make objections and motions.

J. The hearing examiner may limit or decline to admit cumulative or repetitive evidence, and may restrict redundant or duplicative testimony. The hearing examiner may encourage, but may not require, the parties to make an agreement as to matters not in dispute and to reduce cumulative evidence.

K. The hearing examiner has no authority to compel any witness to testify. L. Hearings ordinarily will be limited to no more than three hours, and each of the

parties will be allotted up to one and one half hours to present that party’s side of the case. The hearing examiner may extend the time for the hearing as he/she deems necessary or upon request of a party.

VIII. What will happen if I am unable to attend the hearing before the hearing examiner?

A. If you cannot attend your hearing, you must send a written request as soon as you know that you are unable to attend. Your request must be received no later than 15 days prior to the scheduled date of the hearing. You should send a copy of your request for postponement to the Board’s scheduler. THE BOARD’S SCHEDULER WILL FORWARD YOUR REQUEST, ALONG WITH SUPPORTING DOCUMENTATION, TO THE HEARING EXAMINER. The request must establish good cause for your inability to attend the hearing and include supporting documentation. For example, if there is a health-related reason why you are unable to attend the hearing, you must provide a doctors note confirming the reason. Similarly, if you have vacation or travel plans, you must provide proof of your plans. The hearing examiner will decide whether the hearing will be postponed. IF YOU FAIL TO APPEAR, YOUR CASE WILL BE DISMISSED.

B. If you file your written request for a postponement less than 5 days before the scheduled date of the hearing, you must provide proof that you had an emergency reason for being unable to appear. You should send a copy of

5

your request for postponement to the Board’s scheduler. THE BOARD’S SCHEDULER WILL FORWARD YOUR REQUEST, ALONG WITH SUPPORTING DOCUMENTATION, TO THE HEARING EXAMINER. The hearing examiner will decide whether the hearing will be postponed. If your request is denied, you must attend the hearing as scheduled. Do not assume that your request has been granted. You should call the Board’s scheduler listed on your hearing notice to determine if the request to postpone was granted. Generally, a hearing will not be rescheduled, postponed, or continued if the postponement request is received within 5 days of the scheduled date, unless the parties agree or the hearing examiner approves the request.

C. If your request for postponement is not granted and you fail to appear, your case will be dismissed.

D. ANY REQUEST FOR AN [If you request] additional postponement(s), THAT IS NOT APPROVED BY THE HEARING EXAMINER, WILL RESULT IN your case [will] beING dismissed.

IX. What happens after the hearing before the hearing examiner?

A. The hearing examiner may ask you to provide additional written information or legal memoranda to support your case. The hearing examiner will provide you with the necessary deadlines for providing this information.

B. A transcript of the hearing will be provided at the expense of the Board. Either party may request a copy of the transcript at no charge to that party.

C. The hearing examiner has 30 CALENDAR days FOLLOWING THE CLOSE OF THE HEARING AND RECEIPT OF THE TRANSCRIPT, AND ANY LEGAL MEMORANDA, OR FURTHER ARGUMENT, [Once all information, including the transcript and legal memoranda, has been received,] to issue his/her Findings of Fact, Conclusions of Law, and Recommendation to the Board, UNLESS OTHERWISE AGREED BY THE PARTIES. A copy of the hearing examiner’s Recommendation will be sent to you by certified mail.

D. Failure by the hearing examiner to submit the decision within the stated time does not mean that any party has become the prevailing party in the dispute.

X. What may I do if I disagree with the hearing examiner’s recommendation?

A. If you do not agree with the hearing examiner’s recommendation, [you] ANY PARTY TO THE PROCEEDING may request oral argument before the Board.

B. If you request oral argument, you will have 15 CALENDAR days from the date of the hearing examiner’s decision to make your request. This request must be in writing; electronic communications will not be accepted.

C. Your request for oral argument shall be deemed timely filed within the 15 CALENDAR days if YOUR APPEAL REQUEST [,]: (1) [before the expiration of time, it (a)] has been delivered to the Board’s ADMINISTRATIVE Office ON OR BEFORE THE PAPERS ARE DUE; or

6

[(b)] (2) HAS BEEN deposited in the United States mail BEFORE THE PAPERS ARE DUE [as certified mail].

XI. What will happen at the oral argument before the Board?

B. You will receive a written notice of the date, time, and place of the oral argument before the Board (at one of its scheduled meetings) from the administrative assistant to the Board.

C. Prior to the hearing, each Board member will be provided with a copy of the hearing examiner’s Recommendation and the official record of the proceedings.

D. Generally, the hearing will be scheduled during one of the Board’s regularly scheduled meetings.

E. Hearings, arguments, and other proceedings before the Board shall be held in closed session except as provided by law or otherwise approved by the Board.

F. No new additional evidence not contained in the record of the hearing will be considered by the Board.

G. [F.The hearing examiner’s Recommendations may be adopted, rejected, or modified by the Board.]

XII. What will happen if I am unable to attend the oral argument before the Board?

A. If you cannot attend oral argument, you must send a written request to reschedule your hearing as soon as you know that you are unable to attend.

B. You should direct your request for postponement to the Board. The Superintendent, through his counsel, may object to your request.

C. If you do not attend the oral argument and if you have failed to contact the Board about your attendance, your appeal will not be considered and your case will be dismissed.

XIII. Will the Board members speak to me about my hearing?

A. No. While a matter is under consideration by the Board or by a hearing examiner, no Board member may discuss the case with any party OR HIS/HER REPRESENTATIVE outside of the presence of all other parties, or consider communications in writing without supplying copies to all other parties and providing an opportunity for a response. Information concerning a pending matter may not be released publicly by the Board, a Board member, a hearing examiner, or a staff member unless it is a matter of public record.

XIV. FINAL ACTION BY THE BOARD.

A. FOLLOWING ORAL ARGUMENT, THE BOARD WILL ISSUE AN OPINION AND ORDER. THE OPINION AND ORDER WILL BE IN WRITING AND WILL BE MAILED TO YOU.

B. FORMAL ACTION OF THE BOARD WILL BE TAKEN PUBLICLY AT A BOARD MEETING. FOR CASES INVOLVING STUDENTS, ALL

7

REFERENCES TO THE STUDENT WILL BE BY FIRST AND LAST INITIAL.

C. DECISIONS OF THE BOARD MAY BE APPEALED TO THE MARYLAND STATE BOARD OF EDUCATION. THE PROCEDURES FOR APPEALING MATTERS TO THE STATE BOARD OF EDUCATION MAY BE FOUND IN THE CODE OF MARYLAND REGULATIONS (COMAR), TITLE 13A, SECTION 01.05.01-.11.

D. YOU SHOULD CONSULT WITH AN ATTORNEY CONCERNING YOUR RIGHTS TO APPEAL.

XV. Will the hearings be postponed due to inclement weather?

A. The hearings will only be cancelled if Baltimore County Public Schools and administrative offices are closed. Any delayed school openings will not affect the time of the hearing.

B. Weather-related announcements concerning Baltimore County Public Schools AND BOARD MEETINGS will be broadcast on the following radio station: WBAL AM 1090. You may also call 410-887-5555 to hear the latest school system closings.

XVI. How will I contact the Board’s Scheduler or the Board of Education Offices?

A. Board’s Scheduler: Office of Law

6901 Charles Street Towson, MD 21204 410-887-4060 Attention: Ms. Aleasha Lewis B. Board of Education Office: Board of Education of Baltimore County 6901 Charles Street Towson, MD 21204 410-887-4126 Attention: Mrs. Brenda Stiffler

Legal Advice - The staff of the Board’s offices cannot give legal advice to you on the subject of your appeal. You should consult a lawyer if you wish to determine your rights in your appeal. Last Revised: June 15, 2010

Northeast Area Educational Advisory Council Meeting

June 2, 2010

Harford Hills Elementary School

Called to order at 7:01 p.m.

Attendance:

Stephanie Marks, Lorrie Erdman, Melissa Lembo Whisted, Lori Riveri, Jada Leing, Aruna

Anbazhagan

Motion to approve minutes from last meeting; approved.

Report by Stephanie Marks, NAEAC President

Election of Officers:

President: Stephanie Marks

Vice-President: Open

Secretary: Lorrie Erdman

Tracy Meyers-Preston-concerned of an elimination of classes at the high school level, particularly GT

and Honors. Meeting tonight and she will email Stephanie the minutes. Aruna: Last year took out

GT. Must go down to Honors or step up to AP. Standard is remaining. Office of Curriculum?

Melissa: AP classes aligned with the College Board.

Blueprint for Progress Meeting on June 29, 2010—Jasmine Schriver

On June 15, 2010 Dr. Hairston announcing a re-organization of BCPS. Areas may be change to E.S.,

M.S. & H.S. Superintendents. What will happen to NEAEC? Would like a Jr. and Sr. student

representative next year.

Pre-Operating Budget Meeting

September 22, 2010 Eastern Technical High School 5:30 p.m. Dinner

7:00 p.m. Meeting

GT/Curricular Offices Meeting

November 17, 2010 Perry Hall High School 7:00 p.m. Meeting

Student Support Services/Bullying and Harrassment

February 23, 2011 Carney Elementary School 7:00 p.m. Meeting

Pre-Capital Budget Meeting

April 13, 2011 Middle River Middle School 7:00 p.m. Meeting

2011-12 Planning Meeting and re-election of officers

June 8, 2010 TBA 7:00 p.m. Meeting

Exhibit TT

Adjourned 7:39: p.m.

Respectfully submitted by Lorrie Erdman

board of education meeting packet for july 13, 2010 · board of education of baltimore county,...

Documents