board of directors regular meeting hmt recreation · pdf filepage 3 - minutes: regular meeting...

Administration Office 503/645-6433

Fax 503/629-6301

Tualatin Hills Park & Recreation District, 15707 SW Walker Road, Beaverton, Oregon 97006 www.thprd.org

Board of Directors Regular Meeting Monday, June 6, 2016

6:30 pm Executive Session; 7:00 pm Regular Meeting HMT Recreation Complex, Peg Ogilbee Dryland Meeting Room

15707 SW Walker Road, Beaverton

AGENDA

1. Executive Session* A. Land

2. Call Regular Meeting to Order 3. Action Resulting from Executive Session 4. Audience Time** 5. Board Time 6. Consent Agenda***

A. Approve: Minutes of May 2, 2016 Regular Board Meeting B. Approve: Monthly Bills C. Approve: Monthly Financial Statement D. Award: Garden Home Recreation Center Seismic Upgrade Project

7. Unfinished Business A. Update: Americans with Disabilities Act Access Audit and Transition Plan Update B. Information: General Manager’s Report

8. New Business A. Update: National Recreation & Park Association Gold Medal Award

9. Adjourn

*Executive Session: Executive Sessions are permitted under the authority of ORS 192.660. Copies of the statute are available at the offices of Tualatin Hills Park & Recreation District. **Public Comment/Audience Time: If you wish to be heard on an item not on the agenda, or a Consent Agenda item, you may be heard under Audience Time with a 3-minute time limit. If you wish to speakon an agenda item, also with a 3-minute time limit, please wait until it is before the Board. Note: Agenda items may not be considered in the order listed. ***Consent Agenda: If you wish to speak on an agenda item on the Consent Agenda, you may be heard under Audience Time. Consent Agenda items will be approved without discussion unless there is a request to discuss a particular Consent Agenda item. The issue separately discussed will be voted on separately. In compliance with the Americans with Disabilities Act (ADA), this material, in an alternate format, or special accommodations for the meeting, will be made availableby calling 503-645-6433 at least 48 hours prior to the meeting.

MEMO

Administration Office • 15707 SW Walker Road, Beaverton, OR 97006 • 503/645-6433 • www.thprd.org

DATE: May 31, 2016 TO: Board of Directors FROM: Doug Menke, General Manager

RE: Information Regarding the June 6, 2016 Board of Directors Meeting Agenda Item #6 – Consent Agenda Attached please find consent agenda items #6A-D for your review and approval.

Action Requested: Approve Consent Agenda Items #6A-D as submitted: A. Approve: Minutes of May 2, 2016 Regular Board Meeting B. Approve: Monthly Bills C. Approve: Monthly Financial Statement D. Approve: Garden Home Recreation Center Seismic Upgrade

Project

Agenda Item #7 – Unfinished Business A. Americans with Disabilities Act Access Audit and Transition Plan Update Attached please find a memo providing an update regarding the district’s Americans with Disabilities Act (ADA) Access Audit and Transition Plan, which is currently underway. Aisha Panas, director of Park & Recreation Services, will be at your meeting to provide an overview of the memo and to answer any questions the board may have.

B. General Manager’s Report Attached please find the General Manager’s Report for the June regular board meeting. Agenda Item #8 – New Business A. National Recreation & Park Association Gold Medal Award Attached please find a memo regarding the district’s efforts to secure the National Recreation & Park Association’s Gold Medal Award. Aisha Panas, director of Park & Recreation Services, will be at your meeting to provide an overview of these efforts and to answer any questions the board may have. Other Packet Enclosures

� Management Report to the Board � Monthly Capital Report� Monthly Bond Capital Report

� System Development Charge Report � Newspaper Articles


[6A]

Tualatin Hills Park & Recreation District Minutes of a Regular Meeting of the Board of Directors

Present: Larry Pelatt President/Director Jerry Jones Jr. Secretary/Director John Griffiths Secretary Pro-Tempore/Director Ali Kavianian Director Doug Menke General Manager

Absent: Bob Scott Director

Agenda Item #1 – Executive Session (A) Legal (B) Land Secretary Jerry Jones Jr. called executive session to order for the following purposes:

� To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, and

� To conduct deliberations with persons designated by the governing body to negotiate real property transactions.

Executive session is held pursuant to ORS 192.660(2)(e)and(h), which allows the board to meet in executive session to discuss the aforementioned issues.

Secretary Jones noted that representatives of the news media and designated staff may attend executive session. Representatives of the news media were specifically directed not to disclose information discussed during executive session. No final action or final decision may be made in executive session. At the end of executive session, the board returned to open session and welcomed the audience into the room.

Agenda Item #2 – Work Session: Affordable Housing – General Review Secretary Jerry Jones Jr. called the work session to order at 6:30 pm.

Ross Cornelius, Client Services Manager with Walsh Construction Co., provided a detailed overview of affordable housing via a PowerPoint presentation, a copy of which was entered into the record. The presentation included information regarding how non-profit affordable housing projects differ from for-profit, unrestricted, market-rate projects; available funding and incentive options for affordable housing projects; and, what role local governments play in supporting affordable housing projects.

Agenda Item #3 – Call Regular Meeting to Order The Regular Meeting of the Tualatin Hills Park & Recreation District Board of Directors was called to order by President Larry Pelatt on Monday, May 2, 2016, at 7:10 pm.

A Regular Meeting of the Tualatin Hills Park & Recreation District Board of Directors was held on Monday, May 2, 2016, at the HMT Recreation Complex, Dryland Training Center, 15707 SW Walker Road, Beaverton, Oregon. Executive Session 6 pm; Work Session 6:30 pm; Regular Meeting 7 pm.

Minutes: Regular Meeting of the Board of Directors, May 2, 2016

Agenda Item #4 – Action Resulting from Executive Session There was no action resulting from executive session.

Agenda Item #5 – Audience Time Danielle Siver, 11815 SW Terra Linda Street, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. She read from a letter of testimony, a copy of which was entered into the public record. She expressed her opposition to the proposal for the following reasons:

� Safety concerns regarding increased traffic to the park and the already limited on-street parking available for residents and park users alike. The site is also not easily accessible on foot from outside of the surrounding neighborhoods.

� Lack of information regarding the maintenance, programming, and anticipated use. � Aesthetics of the proposed marketing and signage in association with the Timbers in a park

which public tax dollars are used to maintain. � She encouraged the board to review the futsal proposal for an alternative location that

better fits the surrounding community.

Claudia Plaza, 3360 SW Mercer Terrace, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. She expressed her opposition to the proposal for the following reasons:

� Safety concerns regarding increased traffic to the park and the already limited on-street parking available for residents and park users alike. Those accessing the park by car from outside neighborhoods become easily lost and confused due to the limited accessibility to the site and narrow streets.

� The proposed marketing signage in association with the Timbers in place of shrubs that were removed previously by the district due to sightline safety issues, as well as having such signage in a neighborhood that does not allow any visible advertising by its residents.

� An impression that the proposal is already approved and will be moving forward regardless of the community’s desires due to the short timeline in which a decision would be made and the project would be built.

Aaron Wharff, 3410 SW Mercer Terrace, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. He expressed his opposition to the proposal for the following reasons:

� General safety concerns about increased use of the park. He described a recent experience with vandalism and aggressive actions by park users and past experiences of personal property being stolen, some of which he later found in the park.

� Park users commonly walk through his yard in order to access the park, showing little regard for private property. Littering is also an issue.

� He stated that he would be opposed to any proposed improvements to the park that would increase foot traffic to the area.

Mike Claussen, 11740 SW Merrill Lane, Beaverton, is before the board of directors this evening in opposition to the district’s proposal to convert an existing tennis court at Center Street Park to a futsal court. He expressed his opposition to the proposal for the following reasons:

� Safety concerns regarding increased traffic to the park, both by foot and vehicles. He has seen many near misses over the years between vehicles and the local children.

� The lack of restrooms does not mesh with the district’s desire for a destination amenity. � Overall safety concerns stemming from some park users. He has had to call the Beaverton

Police Department and the district’s park patrol on numerous occasions. � The loss of the tennis court that would be converted, as well as the incompatibility of having

a futsal court next to the remaining tennis court.


President Pelatt assured the audience that the futsal proposal for Center Street Park has not yet been finalized, noting that the public comment period is not over until May 4. A piece of the consideration for this proposal was the availability of a grant to fund the improvements. He commented that the board appreciates this evening’s testimony and encouraged the residents to stay engaged throughout the process.

� General Manager Doug Menke noted that once the comment period closes, district staff will provide an update to the board and public, including those who attended the recent neighborhood meeting and this evening’s board meeting.

General Manager Doug Menke described the district’s community outreach procedures, as well as how the district’s functional plans, which were created with extensive public outreach and participation, helped influence this proposal. He commented that this proposal reflects the normal evolution of a change in desired amenities by the community as a whole. Futsal has been under consideration by the district for some time, and the available grant funding provided a unique opportunity for further exploration.

� President Pelatt added that many volunteer opportunities exist on the district’s advisory committees for those in attendance this evening who desire more involvement in the district’s direction and future proposals.

General Manager Doug Menke also commented that while it may be too late to take advantage of the grant opportunity if the location is not Center Street Park, that does not mean that the district would not provide a futsal court at an alternative location in the future with other funding sources.

� President Pelatt agreed, noting that while the district attempts to leverage as much funds as possible to complement the public’s tax dollars, that opportunity alone would not drive a proposal for a new amenity.

Agenda Item #6 – Board Time There were no comments made during board time.

Agenda Item #7 – Consent Agenda Jerry Jones Jr. moved that the board of directors approve consent agenda items (A) Minutes of April 11, 2016 Regular Board Meeting, (B) Monthly Bills, (C) Monthly Financial Statement, (D) Intergovernmental Agreement with Clean Water Services for Rock Creek Greenway, (E) City of Portland Bureau of Environmental Services Art Easement on the Fanno Creek Trail, (F) SW Quadrant Community Park District-Purchased Materials, (G) SE Field Project Construction Contract, (H) SE Field Project District-Purchased Materials, and (I) Collective Bargaining Agreement. Ali Kavianian seconded the motion. Roll call proceeded as follows: John Griffiths Yes Ali Kavianian Yes Jerry Jones Jr. Yes Larry Pelatt Yes The motion was UNANIMOUSLY APPROVED.

Agenda Item #8 – Unfinished Business A. General Manager’s Report General Manager Doug Menke provided an overview of his General Manager’s Report included within the board of directors’ information packet, including the following:

� Go Baby Go Event at Conestoga Recreation & Aquatic Center o Cathi Ellis, recreation program coordinator, provided a PowerPoint presentation, a

copy of which was entered into the record, regarding a recent partnership with Oregon State University, Oregon Health Sciences University, Randall Children's


Hospital, Beyond the Clinic Kids and Conestoga Recreation & Aquatic Center to build electronic toy cars for children with special needs and mobility challenges.

� THPRD Meal Partnerships o Lynda Myers, Cedar Hills Recreation Center supervisor, provided a PowerPoint

presentation, a copy of which was entered into the record, describing partnerships the district has established with various agencies to provide healthy meals for the community during the summer months and the district’s after school programs.

� Board of Directors Meeting Schedule Doug offered to answer any questions the board may have.

The board congratulated district staff on their efforts in coordinating the event to provide the electronic toy cars to children with special needs.

Jerry Jones Jr. asked what resources the district provides in order to enable the meal programs. � Lynda replied some staff time as well as the Rec Mobile at some park sites during summer.

Jerry commented that this is a legislative priority area for the district’s grant funding opportunities. He suggested that next time the district engage with legislative leaders that information on the district’s involvement in this area be provided. He commented that these are impressive numbers of meals being provided by a park and recreation district.

� Keith Hobson, director of Business & Facilities, expressed agreement. � Lynda added that the district’s Elsie Stuhr Center also hosts a Meals on Wheels program,

which will serve over 267,000 meals this year alone. Jerry noted that he would like to see how the district’s statistics for meals provided compares to other local organizations and park districts.

Agenda Item #9 – New Business A. Resolution Authorizing Retirement Plan Fiduciary Responsibility Delegation Charter Keith Hobson, director of Business & Facilities, provided an overview of the memo included within the board of directors’ information packet requesting board consideration of a resolution authorizing the creation of a retirement plan fiduciary responsibility delegation charter. The charter outlines the fiduciary obligations of the board relative to the district’s retirement plan and authorizes delegation of certain functional duties associated with the retirement plan to a five-person retirement plan committee. The committee would be comprised of four designated district staff members and one board member. Keith introduced Alan Dick, Regional Director for Multnomah Group, to answer any detailed questions the board may have.

Alan commented that the action requested this evening is simply institutionalizing a process that already exists in a less formal capacity. He believes that a best practice for plans the size of the district’s is to have a formal committee that the board can delegate to, otherwise such delegation is informal and implicit.

President Pelatt asked for confirmation that the action requested this evening does not make changes to the district’s retirement plan.

� Keith confirmed this, noting that it is only clarifying responsibility for the administration of the plan and creating the plan committee.

� Alan added that the proposal is intended to take the board out of direct responsibility for operational details associated with the retirement plan, other than material decisions that may have a cost impact. However, delegating such responsibilities does not absolve the board from its responsibilities associated with the plan.

John Griffiths asked for confirmation that the retirement plan committee would operate in a similar capacity to that of the district’s audit committee.


Recording Secretary, Jessica Collins

� Alan confirmed this noting that the delegation charter requires an annual report be issued to the board summarizing the activities.

Jerry Jones Jr. moved that board of directors approve Resolution 2016-09 adopting the Retirement Plan Fiduciary Responsibility Delegation Charter. John Griffiths seconded the motion. Roll call proceeded as follows: Ali Kavianian Yes John Griffiths Yes Jerry Jones Jr. Yes Larry Pelatt Yes The motion was UNANIMOUSLY APPROVED. Alan asked for confirmation that board member Ali Kavianian has been officially appointed to the retirement plan committee.

� General Manager Doug Menke confirmed that he was appointed by the board president. Agenda Item #10 – Adjourn There being no further business, the meeting was adjourned at 7:55 pm.

Larry Pelatt, President Jerry Jones Jr., Secretary

Tualatin Hills Park andRecreation District

Accounts PayableOver $1,000.00

April 30, 2016 Page 1 of 4

Check # Check Date Vendor Name Check Amount290618 04/15/2016 Dreamland Skateparks, LLC 29,100.00

Capital Outlay - Athletic Facility Replacement 29,100.00$

290513 04/06/2016 BBL Architects 10,993.52Capital Outlay - Bond - Facility Rehabilitation 10,993.52$

290677 04/26/2016 Hahn & Associates, Inc. 1,400.00Capital Outlay - Bond - Land Acquisition 1,400.00$

290521 04/06/2016 David Evans & Associates, Inc. 24,766.36290536 04/08/2016 Bureau of Labor & Industries 7,500.00290561 04/13/2016 Washington County 2,352.56290672 04/26/2016 Clean Water Services 83,240.71290674 04/26/2016 Cornerstone Management Group, Inc. 9,406.00290675 04/26/2016 David Evans & Associates, Inc. 6,929.04ACH 04/26/2016 MacKay Sposito, Inc. 7,907.25

Capital Outlay - Bond - Renovate & Redevelop Community Parks 142,101.92$

290525 04/06/2016 ESA Vigil-Agrimis, Inc. 46,489.29Capital Outlay - Bond - Renovate & Redevelop Neighborhood Parks 46,489.29$

290668 04/26/2016 AKS Engineering & Forestry, LLC 12,915.00Capital Outlay - Bond - Youth Athletic Field Development 12,915.00$

290519 04/06/2016 Creative Lighting Solutions 2,121.46Capital Outlay - Building Improvements 2,121.46$

290515 04/06/2016 Brandsen Hardwood Floors, Inc. 1,647.0025520 04/14/2016 Southern Aluminum Manufacturing, Inc. 7,046.0025687 04/14/2016 Mesher Supply Co. 3,104.3625867 04/14/2016 Koeber's, Inc. 4,651.5026183 04/14/2016 OfficeMax Incorporated 2,201.00ACH 04/26/2016 ORCA Pacific, Inc. 3,597.00

Capital Outlay - Building Replacements 22,246.86$

290488 04/06/2016 OPSIS Architecture, LLP 43,382.55290595 04/15/2016 Oregon Corrections Enterprises 1,246.45

Capital Outlay - Carryover Projects 44,629.00$

25491 04/14/2016 The Lifeguard Store, Inc. 1,680.00Capital Outlay - Facility Challenge Grants 1,680.00$

290605 04/15/2016 Technology Integration Group (TIG) 2,135.00Capital Outlay - Information Technology Improvement 2,135.00$

290691 04/26/2016 Washington County 3,441.93Capital Outlay - Park & Trail Improvements 3,441.93$

25493 04/14/2016 Impact Sign Co. 1,043.0025591 04/14/2016 Washington County 1,800.00290622 04/15/2016 Kidder Mathews 9,400.00

Capital Outlay - SDC - Park Development/Improvement 12,243.00$

[6B]




Check # Check Date Vendor Name Check Amount290517 04/06/2016 Capital One Commercial 1,278.2025777 04/14/2016 Alaska Airlines 1,102.2025968 04/14/2016 Eventbrite, Inc. 1,007.5226340 04/15/2016 Elephants Delicatessen 7,522.81

Conferences 10,910.73$

26340 04/15/2016 Elephants Delicatessen 1,015.39Due from THPF 1,015.39$

26393 04/14/2016 Getty Images (US), Inc. 3,000.00Dues & Memberships 3,000.00$

290494 04/06/2016 PGE 27,529.25290571 04/15/2016 PGE 4,467.57290664 04/25/2016 PGE 3,346.06

Electricity 35,342.88$

290565 04/15/2016 Standard Insurance Company 226,892.68290721 04/29/2016 Kaiser Foundation Health Plan 247,030.65290722 04/29/2016 Moda Health Plan, Inc. 29,099.84290726 04/29/2016 Standard Insurance Co. 13,215.40290732 04/29/2016 UNUM Life Insurance-LTC 1,279.53

Employee Benefits 517,518.10$

290469 04/01/2016 THPRD - Employee Assn. 14,210.41290564 04/15/2016 PacificSource Administrators, Inc. 3,770.48290566 04/15/2016 Standard Insurance Company 33,525.80290567 04/15/2016 Standard Insurance Company 2,673.32290570 04/15/2016 Voya Retirement Insurance & Annuity Co. 7,925.00290724 04/29/2016 PacificSource Administrators, Inc. 4,939.48290725 04/29/2016 PacificSource Administrators, Inc. 5,928.69290727 04/29/2016 Standard Insurance Company 32,035.97290728 04/29/2016 Standard Insurance Company 2,673.32290731 04/29/2016 THPRD - Employee Assn. 14,312.35290734 04/29/2016 Voya Retirement Insurance & Annuity Co. 7,925.00

Employee Deductions 129,919.82$

290493 04/06/2016 NW Natural 22,259.13290663 04/25/2016 NW Natural 9,266.0326424 04/30/2016 NW Natural 10,853.45

Heat 42,378.61$

25575 04/14/2016 United Site Services 3,411.0025757 04/14/2016 Boiler & Combustion Service 1,677.00

Maintenance Services 5,088.00$

25511 04/14/2016 Coastwide Laboratories 3,290.5325577 04/14/2016 Conrey Electric, Inc. 1,189.6525666 04/14/2016 Coastwide Laboratories 6,857.1525855 04/14/2016 Conrey Electric, Inc. 1,240.0025971 04/14/2016 Airgas Nor Pac, Inc. 4,124.0725978 04/14/2016 Coastwide Laboratories 2,064.5226287 04/14/2016 Target Specialty Products 1,790.0026313 04/14/2016 Coastwide Laboratories 7,541.8726320 04/14/2016 Pioneer Manufacturing Co. 1,764.0026359 04/14/2016 Airgas Nor Pac, Inc. 1,009.13




Check # Check Date Vendor Name Check Amount290678 04/26/2016 Hanes GEO Components 1,425.00

Maintenance Supplies 32,295.92$

25483 04/14/2016 OfficeMax Incorporated 1,049.1225484 04/14/2016 OfficeMax Incorporated 1,411.8625485 04/14/2016 Ricoh Americas Corporation 2,098.3625622 04/14/2016 Ricoh Americas Corporation 2,088.24

Office Supplies 6,647.58$

290491 04/06/2016 US Postal Service CMRS-PB 3,000.00Postage 3,000.00$

ACH 04/06/2016 Signature Graphics 2,657.00ACH 04/26/2016 Signature Graphics 77,147.99

Printing & Publication 79,804.99$

290485 04/06/2016 MIG, Inc. 2,592.15290527 04/06/2016 Linda G. Laviolette 2,775.0026158 04/14/2016 Kinetic Supply Company LLC 4,500.0026272 04/14/2016 Ogletree, Deakins Attorney 1,000.50290679 04/26/2016 HR Answers, Inc. 4,433.63290681 04/26/2016 Mark Sherman Consultants 4,272.00ACH 04/26/2016 Beery, Elsnor & Hammond, LLP 4,750.55ACH 04/26/2016 Smith Dawson & Andrews 3,000.00

Professional Services 27,323.83$

26274 04/14/2016 Exercise Equipment NW, Inc. 1,757.00290684 04/26/2016 Pepsi-Cola Company 2,842.60

Program Supplies 4,599.60$

26429 04/30/2016 Waste Management of Oregon 6,420.87Refuse Service 6,420.87$

25637 04/14/2016 Ricoh Americas Corporation 3,200.5425681 04/14/2016 Ricoh Americas Corporation 3,200.54

Rental Equipment 6,401.08$

290671 04/26/2016 Beaverton School District #48 17,240.19Rental Facility 17,240.19$

290686 04/26/2016 Special Districts Association of Oregon 113,820.68SDAO/Workers Benefit Fund 113,820.68$

290593 04/15/2016 Native Ecosystems NW, LLC 7,489.50290598 04/15/2016 Portland State University 3,500.00290623 04/15/2016 Language Line Services 1,419.82

Technical Services 12,409.32$




Check # Check Date Vendor Name Check Amount25643 04/14/2016 National Automotive Diagnostic Information Svc 1,300.0026312 04/14/2016 New Horizons Computer Learning Center 1,695.00290673 04/26/2016 Confidence Coach, LLC 4,975.00290685 04/26/2016 Portland Community College 5,000.00290710 04/29/2016 Karlean Lawson 2,509.46

Technical Training 15,479.46$

290662 04/25/2016 Integra Telecom 4,801.1026425 04/30/2016 AT&T Mobility 7,444.02

Telecommunications 12,245.12$

290687 04/26/2016 THP Foundation 2,674.88THPF Reimbursed Sales 2,674.88$

ACH 04/06/2016 Western Equipment Distributors, Inc. 1,528.2325775 04/14/2016 Pacific Service Center 2,284.4426249 04/14/2016 Pacific Service Center 2,122.39

Vehicle & Equipment Services 5,935.06$

ACH 04/15/2016 Marc Nelson Oil Products, Inc. 1,775.07290689 04/26/2016 Tualatin Valley Water District 2,126.49

Vehicle Gas & Oil 3,901.56$

26430 04/30/2016 City of Beaverton 9,640.4126431 04/30/2016 Clean Water Services 2,653.2426432 04/30/2016 Tualatin Valley Water District 12,274.98

Water & Sewer 24,568.63$

Report Total: 1,451,439.28$

% YTD to FullCurrent Year to Prorated Prorated Fiscal YearMonth Date Budget Budget Budget

Program Resources:Aquatic Centers 531,074$ 2,488,610$ 2,311,916$ 107.6% 2,899,023$Tennis Center 116,918 915,947 967,815 94.6% 1,055,081Recreation Centers & Programs 894,220 4,039,882 4,517,326 89.4% 5,104,267Sports Programs & Field Rentals 218,189 1,203,613 960,596 125.3% 1,279,734Natural Resources 149,922 351,149 307,895 114.0% 362,215

Total Program Resources 1,910,323 8,999,201 9,065,547 99.3% 10,700,320

Other Resources:Property Taxes 73,037 27,274,713 26,878,105 101.5% 27,745,905Interest Income 10,015 79,446 64,479 123.2% 135,000Facility Rentals/Sponsorships 46,311 541,944 500,925 108.2% 560,000Grants 10,000 115,867 115,868 100.0% 626,458Miscellaneous Income 57,231 447,223 487,774 91.7% 581,407

Total Other Resources 196,594 28,459,193 28,047,152 101.5% 29,648,770

Total Resources 2,106,917$ 37,458,394$ 37,112,699$ 100.9% 40,349,090$

Program Related Expenditures:Parks & Recreation Administration 65,145 717,718 776,809 92.4% 948,845Aquatic Centers 300,672 3,159,751 3,350,153 94.3% 3,993,829Tennis Center 89,376 912,270 899,322 101.4% 1,075,276Recreation Centers 374,833 4,012,072 4,233,516 94.8% 5,075,834Programs & Special Activities 121,113 1,441,269 1,362,042 105.8% 1,607,944Athletic Center & Sports Programs 117,346 1,354,845 1,534,220 88.3% 1,848,972Natural Resources & Trails 139,872 1,382,567 1,538,772 89.8% 1,887,563

Total Program Related Expenditures 1,208,357 12,980,492 13,694,834 94.8% 16,438,263

General Government Expenditures:Board of Directors 8,148 130,545 154,573 84.5% 236,900Administration 237,898 1,759,848 1,908,659 92.2% 2,242,239Business & Facilities 1,348,214 14,024,480 15,090,824 92.9% 18,236,151Planning 109,843 1,070,025 1,107,304 96.6% 1,337,057Capital Outlay 72,868 2,383,902 6,069,059 39.3% 6,444,551Contingency/Capital Replacement Reserve - - - 0.0% 3,150,000

Total Other Expenditures: 1,776,971 19,368,800 24,330,419 79.6% 31,646,898

Total Expenditures 2,985,328$ 32,349,292$ 38,025,254$ 85.1% 48,085,161$

Revenues over (under) Expenditures (878,411)$ 5,109,102$ (912,555)$ -559.9% (7,736,071)$

Beginning Cash on Hand 8,437,058 7,736,071 109.1% 7,736,071

Ending Cash on Hand 13,546,160$ 6,823,516$ 198.5% -$

Tualatin Hills Park & Recreation District

General Fund Financial SummaryApril, 2016

[6C]

Tualatin Hills Park and Recreation DistrictGeneral Fund Financial Summary

April, 2016

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

Program Revenues Property Taxes Other Revenues

General Fund Resources

CurrentYTD

ProratedBudget

PreviousYTD

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

General Fund Expenditures

CurrentYTD

ProratedBudget

PreviousYTD

[6D]

MEMO


DATE: May 18, 2016 TO: Doug Menke, General Manager FROM: Keith Hobson, Director of Business and Finance

RE: Garden Home Recreation Center Seismic Upgrade Project

Introduction Staff is seeking board of directors’ approval of the lowest responsible bid for the construction of the Garden Home Recreation Center Seismic Upgrade project.

Background The project was advertised for bid on May 2, 2016. The bid opening was held on May 17, 2016 and the district received a total of two bids. The lowest responsible bid came from Cedar Mill Construction Co., with a base bid of $366,600. The construction estimate as determined by an independent consultant was $368,380 including contingency. Staff has reviewed their bid and has determined they have submitted a responsive and qualified bid.

The project budget is $503,230. Based on the current estimated total project cost of $550,700, there is a budget shortfall of $47,470. The project shortfall will be covered by savings from completed projects within the 2008 bond facility rehabilitation category. A breakdown of the project costs is provided below.

Budget Information

Budget Item Current Project Cost

Project Budget $503,230

Construction contract $366,600 (lowest responsible bid)

Contingency 7.5% $27,500

Soft costs $156,600

Total project estimate $550,700

Project budget variance (over) under ($47,470)

All permit documents have been submitted to the City of Beaverton. Staff expects the permits to be issued by the end of June.

of 2

Benefits of Proposal Approval of the request will enable staff to complete a project commitment of the 2008 Bond Measure, which will provide a significant upgrade to patron and staff egress safety during a seismic event. Damage to building components will be reduced by the addition of seismic joints between major building elements. Potential Downside of Proposal The partial shutdown of the main access point between the two wings of the facility is the only potential downside of this project; however, accessibility between the buildings will be available via alternate routes. The building will otherwise remain open to the public during construction.

Action Requested Board of directors’ approval of the following items:

1. Acceptance of the lowest responsible bid, for the amount of $366,600. 2. Authorization for the General Manager or his designee to execute the contract.

[7A]

MEMO


DATE: May 24, 2016 TO: Doug Menke, General Manager FROM: Aisha Panas, Director of Park & Recreation Services

RE: Americans with Disabilities Act Access Audit and Transition Plan Update

Introduction The following is an update on the district’s Americans with Disabilities Act (ADA) Access Audit and Transition Plan, which is currently underway.

Background Under Title II of the ADA, the district is required to conduct an evaluation of its existing park and recreation facilities to determine whether there are elements that adversely affect the full participation of individuals with disabilities. According to the U.S. Department of Justice ADA Guidance and Material, such evaluation shall include: “A physical assessment of all facilities where programs, services, and activities occur and steps to be taken to remedy any physical barriers that may exist.” Following the release of a request for proposals in July 2015, the district engaged MIG, Inc. to perform an ADA Access Audit and Transition Plan of district facilities, parks, and trails. To date, MIG has completed the site audits at our parks, facilities and regional trails, has held one public meeting and has developed the initial draft of the ADA Access Audit and Transition Plan. Staff are currently in the process of reviewing and commenting on this document. The audit includes a review of our parks and facilities and lists all of the ADA barriers that exist. The audit also includes recommendations on how to remove the barriers, along with a general cost impact for each item. The provided costs do not currently include associated soft costs and will need to be evaluated on a case-by-case basis. The draft document separates each barrier into several categories and provides a timeline for completion of each item. The categories include:

1) Projects that could be completed by district staff within one to three years, 2) Small capital projects that could be completed within five to ten years, and 3) Large capital projects that could be considered within ten to fifteen years.

The plan also includes a spreadsheet for district staff to track the progress of each identified barrier’s completion.

Next Steps Staff anticipates presenting the draft ADA Access Audit and Transition Plan to the board of directors at the August meeting. In September, a second public open house will be held to receive input from the public regarding the draft ADA Access Audit and Transition Plan. At the October board meeting, staff will present the final plan and seek board approval. Following the approval of the ADA Access Audit and Transition Plan, the district will be in compliance with Title II of the ADA.

[7B]

MEMO


DATE: May 31, 2016 TO: The Board of Directors FROM: Doug Menke, General Manager

RE: General Manager’s Report for June 6, 2016

Ridgewood View Park and Reservoir Project with Tualatin Valley Water District THPRD was approached by the Tualatin Valley Water District (TVWD) in the spring of 2012 regarding a need to replace their non-functioning reservoirs at Ridgewood View and Reservoir Park. The reservoir design at Ridgewood View Park included the need to stage construction on the park site. In exchange for the use of the park for staging, TVWD agreed to make improvements to Ridgewood View Park. The THPRD board approved a master plan in April 2013 and an IGA was signed in April 2014. The improvements for Ridgewood View Park include an enhanced parking area and hard surface ADA loop pathway, new traditional and nature play areas, a picnic shelter and drinking fountain, a bocce ball court, a grassy open space area, a gravel forest loop path with a pedestrian bridge, and two tennis courts on the reservoir roof top. One of those courts will also have an overlay of two pickleball courts.

The construction of the reservoir has been underway since late September 2014 and is nearing completion. Installation of the pipelines within the neighborhood streets and the gravel loop path with the pedestrian bridge in the wooded area are complete. Work on the park site has begun with construction of infiltration planters that are designed to accept all of the runoff on-site even during high storm events. Grading of the loop path and curbs has started, as has the drainage for the play areas. The current schedule indicates substantial completion in late July and final completion of the reservoir and park work by August. TVWD is planning an open house for September and has invited THPRD to participate.

The Ridgewood View Park & Reservoir Project received the Institute for Sustainable Infrastructure's (ISI) Envision rating system's Gold Award this year. This is the first joint water storage reservoir and park facility to receive an ISI Envision award, and is also the first Envision award for Oregon and the 11th nationwide.

Teen Programming: Cupcake Wars The district’s teen programming committee is tasked with creating engaging events that target the age demographic of 13-18 years old. The latest event, Cupcake Wars, was held April 15 at Cedar Hills Recreation Center. There were 17 teens in attendance. The event was based on the popular TV show of the same name and consisted of teams creating two cupcakes from scratch. The teens had to work together to be creative, clean their work stations, and present their best product to the judges. Two members of THPRD’s Park Patrol took on the task of judging the cupcakes and engaging the participants in discussions of their creative thought process and teamwork. Program evaluations were collected from participants with positive feedback and an interest in more programs of a similar theme.

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New Board of Directors Meeting Schedule A new regular board meeting schedule has been proposed for the board’s consideration. The current meeting schedule of the first Monday of the month is suggested to change to the second Tuesday of the month. This schedule change would help alleviate meetings that have been consistently rescheduled in the past due to holidays such as Thanksgiving, New Year’s Day, and Labor Day. The new meeting schedule is proposed to begin in August.

The following dates are proposed for the board of directors meeting schedule through the end of the calendar year:

� June Budget Adoption Meeting – Monday, June 20 � July Regular Board Meeting – No Meeting Scheduled � August Regular Board Meeting – Tuesday, August 16 (third Tuesday in August)� September Regular Board Meeting – No Meeting Scheduled � October Regular Board Meeting – Tuesday, October 11 � November Regular Board Meeting – Tuesday, November 8 � December Regular Board Meeting – Tuesday, December 13

[8A]

MEMO


DATE: May 24, 2016 TO: Doug Menke, General Manager FROM: Aisha Panas, Director of Park & Recreation Services RE: National Recreation & Park Association Gold Medal Award For the past five years, THPRD has directed resources toward updating our comprehensive and strategic plans, establishing a service assessment and cost recovery philosophy, and developing five functional plans to guide the work of our staff. We have also hired dedicated staff in the areas of marketing and diversity. In recognition of this work, we believed now was the time to compare ourselves with other high-performing organizations across the nation and seek the highest achievement from the National Recreation and Park Association (NRPA) – the Gold Medal Award.

In November 2015, a team consisting of eleven staff members was developed to position THPRD as a contender for the Gold Medal Award. We sought to utilize this team approach as a staff development opportunity, and involved employees from all levels and departments in the organization. We submitted extensive information about our facilities and programs through NRPA’s Proragis data system and provided answers to a variety of questions regarding what makes THPRD an outstanding park and recreation agency. This information was submitted to NRPA on March 23, 2016. A copy of our essay responses for the application is attached.

On April 29, THPRD was announced as one of four finalists in Class II, which includes agencies serving populations of 150,001 to 400,000. The winners of the Grand Plaque Award in each class will be named in St. Louis at the 2016 NRPA Annual Conference, held in October 2016. The team’s work continues with creation of a video, and the submission of photographs and an organizational description to support our application.

At the June 6 board meeting, staff will present a short video posted to our website in accordance with the requirements of being named an NRPA Gold Medal Finalist. The video shows how our agency is unique and outstanding, capturing images that support the application submitted in March. The five minute-long video will be evaluated by the NRPA Gold Medal Committee in conjunction with the Proragis data and the application to determine the Grand Plaque Award winners.

NRPA Gold MedalApplication

Public SupportA $100 million bond measure (approved by voters amid a struggling economy) is now in its seventh year of yielding land acquisitions, new and redeveloped parks, natural area restoration, athletic fields, trail development, facility rehabilitation and expansion, ADA access improvements, and capital improvements.

Commitmentto InclusionOur Access for All initiative underlines our unified commitment to providing recreational amenities to historically underserved populations. Inclusion efforts, driven by dedicated full-time staffers, support adaptive recreation programs, scholarships, an ADA transition plan, an inclusive purchasing policy, translation services, bilingual pay incentives, and fundraising to build the first sports field in Oregon for athletes of diverse abilities (among other amenities).

A True CommunityTHPRD is energized by contributions from 3,700 community volunteers, who donated 52,000 hours of service last year. Staff liaisons serve 15 neighborhood organizations, which helps THPRD remain responsive at the grass roots level. Strategic partnerships with other government agencies, corporations (e.g., Providence Health, Portland Timbers, etc.), and a supportive foundation help advance our mission.

Question #15What makes your agency “outstanding”? Please cite three specific examples that capture the outstanding nature of your agency as you serve your unique community.

Serving the greater Beaverton, Ore., community since 1955,THPRD has never been more vibrant.


Question #16Tell us your story about how your agency positively impacts the community you serve. Share with us 5 actions.

THPRD’s expansive scholarship program provides recreational opportunities to residents who cannot afford typical program fees. In three years, 15,000+ scholarships have funded nearly $2.4 million toward program participation.

Flourishing partnerships with healthcare organizations, including Medicare, support healthy aging programs (SilverSneakers�, Silver&Fit�) that provide free fitness classes and facility use to 1,200 qualifying residents. Similar partnerships with Rx PLAY and FamilyCare Health allow free facility use to families and children battling obesity and inactivity.

The area’s leading provider of swim lessons, we support water safety with USA

Swimming Foundation’s free lesson program, a life-jacket loaner program, and National Water Safety Month promotion. Our adaptive aquatics program has taught swimming to about 2,700 residents with disabilities in the past three years. Our Women-only Swim and a new partnership with Muslim Educational Trust School provide water education to our community’s expanding immigrant population.

Last year, about 20,000 participants enjoyed our Rec Mobile and Nature

Mobile, which visit low-income neighborhoods, parks, schools, and THPRD events to provide games, activities, creative projects, active recreation, and healthy meals.

Our Park Patrol ambassadors canvass about 90 parks, greeting neighbors, investigating resident concerns, enforcing our smoke-free parks initiative, and ensuring the safety of visitors in our well-maintained assets.


Question #17There are few resources more critical than public support, citizen involvement, and staff engagement. Please identify one outstanding example for each of these three characteristics.

Public SupportSince passing the 2008 bond measure, our community has continued to demonstrate overwhelming support. More than $1 million has been raised in support of Oregon’s first inclusive multi-sport field and other adaptive amenities at a 21.5-acre community park scheduled to open in 2017. Our first “Access for All” campaign includes support from Tualatin Hills Park Foundation, individuals, community partners, and local businesses.

Citizen InvolvementA good idea can come from anywhere – a Twitter comment recently prompted the installation of new diaper-changing tables, and input from informal volunteer “friends groups” has yielded several new amenities, including an outdoor fitness circuit. More formally, three citizen advisory committees guide the planning of nature & trails, parks & facilities, and programs & events,

while budget and bond oversight committees provide guidance in their two key areas.

Staff EngagementTo increase staff engagement and productivity, THPRD management have embraced a collaborative leadership model. Remarkably, more than 60% of full-time staff participate on process improvement committees, empowered to address topics such as policy reviews, ADA accessibility updates, capital improvements, employee retention, and future trend forecasting. While still upholding required executive and legal processes, senior management have improved staff camaraderie and collaboration and prepared their own successors by formally mentoring emerging leaders.


Question #18Public entities have been increasingly called upon to demonstrate the results of their services and practices to decision-makers and the general public. Please share with us 3 results you have measured.

Strategically placed trail counters along THPRD’s heavily used trail network provide data to help secure grants for new segments, prioritize surfacing conditions, and bolster intergovernmental collaboration regarding trail safety. This data has supported construction of 6.76 miles of new trails and eight road crossings over three years. The data illustrates the community benefit: usage typically increases – up to 15,000 additional visits annually – after new segmentconstruction.

THPRD has created functional plans in five key areas to measure growth and service levels. The Athletic Facilities plan, for example, analyzed field hours available and used, by field type and sport. This baseline data, coupled with population projections and ongoing measurement, will help us identify emerging sports and better enable us to plan what types of fields to develop and where. Planning teams inventoried existing amenities and solicited feedback through neighborhood meetings, key user group presentations, and social media.

To ensure THPRD is meeting bond objectives and using funds as planned, a bond oversight committee tracks progress of the voter-approved measure. The committee meets at least twice annually and produces a robust annual report that summarizes accomplishments (e.g., 98 acres of new land and 53 construction projects over the last three years) and provides a snapshot of remaining projects and funds.


A 2016 finalist for the Oregon Innovation Award, THPRD prides itself on innovation.

Question #19Park and recreation agencies have long been known for creativity and innovation. Please identify and briefly explain three innvoations.

An extensive partnership with Beaverton School District (BSD) includes recent land acquisitions that will soon yield community parks near two schools. Those deals expand an already successful intergovernmental agreement that maximizes facility use and public resources. THPRD receives priority access to school gyms, fields, and tennis courts for programming; in exchange, THPRD provides

field maintenance and priority access to our fields and pools.

THPRD’s Security Operations Department developed a parent reunification program with BSD to provide a safe location for parents to reunite with children in the event of a traumatic school event (e.g., shooting, bomb threat). This plan is endorsed by local law enforcement, the county’s emergency management division, and

the Department of Homeland Security. Through our Shelter-in-Place program, our facilities are equipped to provide shelter and basic supplies for 72 hours following a traumatic event such as a major earthquake – a concern of many in ourregion.

THPRD’s Leadership Academy addresses staff development and succession planning by transferring organizational knowledge over the course of three years. Tiers I and II provide a base level understanding of THPRD and skill development training. Tier III is a team capstone project addressing a district challenge such as valuing part-time employees or overcoming language barriers in our service delivery. Tier IV is a leadership development program in which employees work with an internal mentor and external executive coach.


Question #20In what ways has your agency addressed the NRPA Pillar of Social Equity?

Oregon Rehabilitation Association’s Public Employer of the Year, THPRD is committed to social equity. THPRD funded a 2014 assessment by Portland State University and, subsequently, an eight-month PSU fellowship. This external oversight and an employee climate survey (95% of full-time employees responded!) informed our long-term planning. Our new community outreach roadmap is centered on trust-building, cultural humility, and strengthening community relationships. Dedicated

full-time employees oversee internal and external

implementation, including a Spanish language website and development of the Equity Seminar Series, which provides training (e.g., “serving transgender youth,” “communicating through language barriers”) to city, school district, and THPRD employees. Many additional programs – including mobile recreation, scholarships, an ADA transition plan, and abundant adaptive recreation programs – support this commitment.


Question #21In what ways has your agency addressed the NRPA Pillar of Health and Wellness?

The Elsie Stuhr Center, exclusively for our rapidly growing 55+ population, includes an expanded 2,436-square-foot fitness room. Strength/mobility benchmark testing inspire patrons, including 4,900 remote participants in Wellness on Wheels. Annually, the center accommodates 60,000+ class visits and serves 275,900 meals.

Nutritious, balanced meals keep THPRD kids healthy, too. A USDA program will provide ~41,000 healthy meals at THPRD’s afterschool programs; a Beaverton School District partnership provides 11,000+ lunches to low-income neighbors participating in our out-of-school time summer programs.

In 2014, THPRD’s 3,600 acres of parks and natural areas became smoke-free. In 2016 we worked with city and county regulators to control recreational marijuana sales near THPRD facilities such as athletic, recreation, and swim centers that feature children’s programming.


Question #22In what ways has your agency addressed the issue of conservation?

Partnerships and volunteer programs support watershed-scale improvements, including 100,000+ native plantings each year. Local nonprofit SOLVE recognized a THPRD employee who coordinated 13,792 natural resource volunteer hours last year. A fruitful partnership with Clean Water Services supports stream and habitat restoration at five natural area sites.

THPRD joined Portland General Electric’s Clean Wind Program Platinum (highest level) to source

100% of our electricity from renewable resources. We are an EcoBiz-certified agency

that conducts an annual greenhouse gas emissions inventory and participates in a Strategic Energy Management cohort.

Maintenance supervisors initiated a “zone management” model and installed high-capacity, solar-powered trash receptacles to reduce fleet usage by nearly 13,000 miles. Similarly, last summer we reduced irrigation at 73% of our park sites.


Question #23What challenges has your community and/or agency experienced over the past 3 years and what steps or actions have you taken to resolve these challenges?

Meeting the diverse needs of our community in the face of changing demographics is THPRD’s greatest challenge. Beaverton has the fastest growing immigrant population in Oregon: 1 in 8 Beaverton residents are not fluent in English. To address patrons’ evolving needs, THPRD increased its community outreach and diversity and inclusion efforts. We initiated a bilingual pay incentive and required front-line positions to be fluent in Spanish. We passed a language access policy for

providing high-quality service to non-English-speaking patrons, including through telephonic interpretation services and more Spanish print materials.

Over the past two years THPRD also saw increasing requests to use our facilities under special circumstances based on cultural practices, specifically from the Muslim community. In response, THPRD developed a Women-only Swim program which provides female-only staff, an appropriate physical

layout for privacy, and ample time between programs for transitions. These monthly swims, open to all women in our community and children under 5, have tripled in attendance.

Policy revision is another key strategy to boost engagement of underrepresented participants in our programs. We loosened our age requirement to allow families to attend fitness classes together and relaxed our rules on identification requirements. Coupled with improved language access, these changes provide a more welcoming atmosphere and have greatly increased participation.

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Aquatics Sharon Hoffmeister, Superintendent of Aquatic Program Services

1. The Make a Splash classes (one-week of free swim lessons) are full at all four sites (Aloha, Beaverton, Aquatic Center and Somerset) where we are offering the program. Some are on wait lists, so staff is looking to see if we can add more instructors to expand our offerings.

2. June is a busy month with the start of summer programming. Staff prepare for summer with training and orientation. This year includes the recertifying of all lifeguarding staff. Recertification, using the American Red Cross Lifeguard Training program, is completed every two years.

Maintenance Jon Campbell, Superintendent of Maintenance Operations

1. The community garden season is in full swing. The plots are over 94% full (327 out of 349 are rented). Water is on at all sites, recycled chips have been delivered, green waste pick-up has begun, and fence lines are being maintained. Maintenance staff is also monitoring for neglected plots and providing quarterly photos to the garden coordinator.

2. Parks staff prepared Memorial Park for the Memorial Day Service on Monday, May 30. The district provided bleachers, audio equipment, landscape services, and placed flags at the perimeter of the park early morning on Memorial Day. THPRD coordinates the program with the Beaverton Chapter of American Legion Post 124.

3. The Hazeldale Park hitting wall has been removed. Due to years of continuous graffiti and vandalism, it was decided by district staff, park neighbors and users, that the wall should be removed. Public outreach was conducted in the fall over several weeks and the wall was removed on May 10.

Natural Resources & Trails Management Bruce Barbarasch, Superintendent of Natural Resources & Trails Management

1. Intertwine Alliance. Staff are working with the Alliance on a Washington County Summit to connect with new partners around the theme of health. Staff are also co-leading an Alliance working group focusing on pollinators.

2. Fanno Creek Grants. Staff applied for Oregon Watershed Enhancement Board and Metro Nature in Neighborhoods Capital Grant funds for a major project at the Fanno Creek Greenway. If successful, staff would augment a bond habitat restoration project by removing a culvert that is a barrier to fish movement and replace it with a bridge.

3. Preschool Enrollments. All school-year length nature preschools for 2016-17 are full. Through the expansion of the seasonal Preschool Explorer’s program, staff were able to accommodate an additional 45 patrons off the wait list, increasing capacity by nearly a third.

4. Bethany Lake Tree Management. Staff are working out the final details of a tree management plan for the north shore of Bethany Lake. After a home was struck by a falling tree during the winter (no one was hurt), the grove along Rock Creek was evaluated for health and human safety. After a public outreach process, the plan will be implemented starting this summer.

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Planning, Design & Development Steve Gulgren, Superintendent of Design & Development

Jeannine Rustad, Superintendent of Planning

1. Grant updates. The district’s grant application of $400,000 for a Land and Water Conservation Fund Outdoor Recreation Legacy Partnership Program for the development of the Duncan/Biles property was one of two submitted to the state. Given that the state can submit two to the National Park Service for consideration, it is expected ours will be forwarded to NPS. Notice of grant awards is expected in January 2017.

The district applied for a ConnectOregon VI grant application in the amount of $400,000. The project scored 8th out of 22 bicycle and pedestrian projects statewide and 6th out of 16 by the Region 1 Area Commission on Transportation. The next steps in the process are review and hearings by the Oregon Transportation Committee (June/July 2016) and decision on the final grant project list (August 2016).

2. The West Slope Neighborhood Association Committee (NAC) has approached the district about a potential community garden as an interim use of the Wilson Property. They are proposing using one acre for a community garden and would handle permitting. The NAC indicated they would apply to the City of Beaverton for a matching grant to help fund the garden. The big question is whether there is water readily available on site, as the well has been capped. The district’s recently approved five-year capital improvement project list shows potential master planning of the property in FY 2018/19. The Parks Advisory Committee will discuss parameters for interim uses of park property.

3. South Cooper Mountain Area and Connectivity. THPRD staff recently attended a meeting with City of Tigard and Beaverton planning staffs to discuss future planning opportunities and connectivity of the South Cooper Mountain area, especially relating to the Beaverton School District (BSD). The River Terrace development in the City of Tigard is located south of Scholls Ferry Road near the new BSD high school, and will have approximately 560 new homes that are included in the BSD. The meeting focused on potential opportunities that could be explored to make better connections from the River View Terrace development to Beaverton and BSD which would connect the new communities in a holistic planning approach. THPRD can partner in the planning efforts through its recently approved Trails Functional Plan which includes a trail system in the South Cooper Mountain area. Staff from all three agencies will continue to meet periodically to work on potential opportunities.

4. The Westside to Waterhouse Trail Connection Project is underway. Benchmark Contracting was awarded the construction bid at the March 7, 2016 board meeting, and construction mobilization took place on April 25 at the west end of the project with the installation of the construction entrance off Merlo Road. Work to-date includes installation of a culvert at the west end of the project, grading of the trail, and placement of fabric and base rock from the trestle to Merlo Road. The trestle has been prepared for structural upgrades, which will continue through the end of May. Benchmark will begin concentrating work on the eastside of the project with the installation of a culvert, removal of the remaining ties and rails and grading for future paving. Safety upgrades to the Merlo Station and installation of an enhanced mid-block crossing of Merlo Road is scheduled to be constructed in late summer. The trail is scheduled to be completed in September of this year.

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Recreation Eric Owens, Superintendent of Recreation

1. Cedar Hills Recreation Center partnered with the Department of Fish and Wildlife (DFW) on May 7 to host a family fishing day at Commonwealth Lake. DFW stocked the lake, supplied all of the fishing gear and brought in volunteers to staff the event. Beautiful weather contributed to the 400+ participants.

2. Cedar Hills Recreation Center’s middle school track program partnered with Youth Runner magazine to participate in the National Run-A-Mile Day. Over 1,500 middle school students ran a mile at Stoller Middle School during their scheduled physical education classes on May 23 and 24. The event has grown from 750 runners in 2015 to 1,500 this year. Youth Runner magazine will run a feature article on the event later this summer.

3. Conestoga Recreation & Aquatic Center is celebrating community diversity through special programs and events every month in 2016. On May 20, in recognition of National Asian & Pacific Islander Month, staff held a night of free lessons in Kendo and Karate and members of a New Zealand Rugby team demonstrated a Haka. Outside the center, the splash pad has been popular with an April attendance of 739 children, up from 19 in April 2015.

4. Garden Home Recreation Center received a Community Partner Appreciation Award on May 20 from Aloha-Huber Park Elementary School for participation in the holiday giving tree.

5. Garden Home Recreation Center is preparing for seismic upgrades to begin this summer. Plans are in progress to help safely route patrons through the building during construction. The outside covered area demolition and construction will take place after summer programs have been completed.

6. The Elsie Stuhr Center will celebrate National Senior Health & Fitness Day on June 25. Participants will get the opportunity to learn about our health and wellness programs and participate in a heart healthy fitness session “Let’s Get Moving.” Refreshments and prizes will also be provided.

Security Operations Mike Janin, Superintendent of Security Operations

1. On May 25, Security Operations hosted a four hour tabletop exercise regarding the implementation of the Parent Reunification Plan on the HMT campus. 38 individuals attended which included key THPRD HMT facility managers, law enforcement, City of Beaverton Emergency Management, and the Beaverton School District. Many key roles and responsibilities were discussed. Attendees left the exercise with a better understanding of what planning has been accomplished and what work is left to be done.

Sports Deb Schoen, Interim Superintendent of Sports

1. Tennis staff is in the midst of Davis Cup preparations with a lengthy list of important details with exact timing requirements. Staff have been collaborating with many partners

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to successfully present this major event. This experience is providing staff development opportunities that could not have been gained, or experienced, in any other setting.

2. Adaptive and Inclusive Recreation staff is transitioning to their new location on the HMT complex. Being located on the campus will allow for greater utilization of existing support staff as our programs in this area continue to grow.

Business Services Ann Mackiernan, Interim Chief Financial Officer

Nancy Hartman Noye, Human Resources Manager Mark Hokkanen, Risk & Contract Manager Seth Reeser, Operations Analysis Manager Phil Young, Information Services Manager

1. Jeff Burgess, Training & Development Specialist, Bureau of Labor and Industries, presented the on-site training session Workplace Accommodations during the month of May. Jeff provided an overview of the employer’s responsibilities under the American with Disabilities Act (ADA) and best practices for responding to and meeting the needs of an employee’s request for accommodation, including: sincerely held religious beliefs, injured workers, victims of domestic violence, stalking or harassment, and mental/physical disabilities. Thirty-five supervisors attended the training.

2. Summer class registration began on Saturday, April 16, with both phone-in registration and web registration beginning at 8 am. Staff responded to 589 phone calls on Saturday, with 14% of the day’s invoices, 7% of the revenue and 12% of the classes being processed by phone-in operators. Our website performed very well, processing over 3,621 invoices on Saturday. During the first 15 minutes of registration, the website processed 45% of the invoices for the day. Also in the first 15 minutes, we had 152 classes reach their maximum enrollment; in total, 331 classes reached their maximum enrollment on opening day.

3. Operations Analysis has begun working with a consultant to perform an operational assessment of the district's information technology infrastructure and staffing needs. Specifically, the assessment will evaluate the district's present and future needs for its registration system including the suitability of the current staffing for an in-house solution or off-the-shelf solution.

4. The district’s Workers’ Compensation Experience Modification Rate (EMR) lowered from 0.75 to 0.72 for FY 2016/17. The EMR is used as a multiplier in computing the district’s Workers’ Compensation premiums. It is based on a scale of 1.00 being the average incident rate for similar work nationwide. The park & recreation agencies within Special District Association of Oregon average an EMR rate of 0.98. THPRD continues to be below the national average, and a leader in Oregon.

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5/18/2016�10:26�AM Page�6�of�6

MEMORANDUM

Date:

To: Board of Directors

From: Keith Hobson, Director of Business and Facilities

Re: System Development Charge Report for March, 2016

Type of Dwelling Unit Current SDC per Type of Dwelling Unit Single Family $6,346.80 Multi-family $4,746.82 Non-residential $164.33

City of Beaverton Collection of SDCs Receipts Collection Fee Total Revenue

2,926 Single Family Units $8,763,297.55 $230,650.95 $8,993,948.5015 Single Family Units at $489.09 $7,336.35 $221.45 $7,557.80

1,922 Multi-family Units $4,807,654.81 $117,379.96 $4,925,034.770 Less Multi-family Credits ($7,957.55) ($229.36) ($8,186.91)

248 Non-residential $640,556.17 $17,669.04 $658,225.215,111 $14,210,887.33 $365,692.04 $14,576,579.37

Washington County Collection of SDCs Receipts Collection Fee Total Revenue

8,139 Single Family Units $27,594,026.58 $659,068.75 $28,253,095.33-300 Less Credits ($623,548.98) ($19,285.02) ($642,834.00)

2,892 Multi-family Units $8,008,890.47 $191,619.06 $8,200,509.53-24 Less Credits ($47,323.24) ($1,463.61) ($48,786.85)145 Non-residential $691,723.61 $16,580.18 $708,303.79

10,852 $35,623,768.44 $846,519.36 $36,470,287.80

Recap by Agency Percent Receipts Collection Fee Total Revenue

5,111 City of Beaverton 28.56% $14,210,887.33 $365,692.04 $14,576,579.3710,852 Washington County 71.44% $35,623,768.44 $846,519.36 $36,470,287.8015,963 100.00% $49,834,655.77 $1,212,211.40 $51,046,867.17

$6,450.00 with 1.6% discount =$4,824.00 with 1.6% discount =

$167.00 with 1.6% discount =

May 17, 2016

The Board of Directors approved a resolution implementing the System Development Charge program on November 17, 1998. Below please find the various categories for SDC's, i.e., Single Family, Multiple Family and Non-residential Development. Also listed are the collection amounts for both the City of Beaverton and Washington County, and the 1.6% handling fee for collections through March 2016.

System Development Charge Report, March 2016

Single Family Multi-Family Non-Resident Total

2,941 1,922 248 5,1117,839 2,868 145 10,852

10,780 4,790 393 15,963

Total Receipts to Date $49,834,655.77

Total Payments to DateRefunds ($2,066,073.93)Administrative Costs ($18.65)Project Costs -- Development ($23,603,177.60)Project Costs -- Land Acquisition ($15,232,382.73) ($40,901,652.91)

$8,933,002.86

Recap by Month, FY 2015/16 Receipts Expenditures Interest SDC Fund Totalthrough June 2015 $45,527,302.88 ($34,704,447.38) $2,129,257.30 $12,952,112.80July $304,530.36 ($80,138.07) $5,390.30 $229,782.59August $381,690.83 ($2,990,524.18) $5,581.25 ($2,603,252.10)September $455,028.59 ($361,630.74) $4,686.49 $98,084.34October $393,360.88 ($62,705.69) $4,680.05 $335,335.24November $409,480.59 $49,737.38 $4,905.80 $464,123.77December $486,127.30 ($501,866.99) $5,323.04 ($10,416.65)January $791,149.87 ($2,248,385.72) $5,056.01 ($1,452,179.84)February $583,843.41 $15,403.79 $4,601.35 $603,848.55March $502,141.06 ($17,095.31) $5,514.61 $490,560.36April $0.00 $0.00 $0.00 $0.00May $0.00 $0.00 $0.00 $0.00June $0.00 $0.00 $0.00 $0.00

$49,834,655.77 ($40,901,652.91) $2,174,996.20 $11,107,999.06

Recap by Month, by Unit Single Family Multi-Family Non-Residential Total Unitsthrough June 2015 10,303 4,511 378 15,192July 47 4 0 51August 39 26 2 67September 72 0 2 74October 36 36 1 73November 47 26 1 74December 65 16 4 85January 59 87 2 148February 61 47 0 108March 52 36 3 91April 0 0 0 0May 0 0 0 0June 0 0 0 0

10,781 4,789 393 15,963

Projected SDC balance as of June 30, 2015 per the budget was $11,440,748. Actual balance was $11,544,271.This fiscal year's projected total receipts per the budget are $4,780,750.

Washington County

Recap by Dwelling

City of Beaverton

Beaverton Business Directory, May, 2016

Tualatin Hills Park & Recreation District: connecting people, parks and nature

Community park, trail link and synthetic turf top list of 2016 bond projects

Although most of the workresulting from its 2008 bond

measure is complete, THPRD still has some major construction projects to � nish – three of them this year:• The district will soon begin

development of a 21.5-acrecommunity park at and aroundMountain View Middle Schoolin Aloha. Features will includeside-by-side synthetic turf� elds with lights and a naturalgrass baseball � eld with amultipurpose out� eld. Alsoplanned is “Champions Too,”Oregon’s � rst multipurposeathletic � eld designed forpeople of all abilities. Otheramenities include tennis courts,play equipment, communitygarden, shelters, a restroom andconcession stand, pathways,and an open lawn area.Construction of the park is

scheduled to start this summer and be completed in the fall of 2017.

• Just north of the TualatinHills Nature Park near158th Avenue, THPRD will connect the Westside Trailto the Waterhouse Trail, oneof the � nal links in a mostlycontinuous trail system thatwill extend 10 miles north-south from PCC Rock Creek toBarrows Road (south of SchollsFerry Road). THPRD alsoplans trestle improvements,safety upgrades at the MAXcrossing on Merlo Road, anda relocated and improvedmid-block crossing on 158thAvenue. Construction of thelink is slated to start in Apriland be completed this fall.

• The park district also plans toinstall a new synthetic turf � eldat Conestoga Middle School insouth Beaverton to help addresscontinually growing demand

from Beaverton-area athletes. Construction is scheduled to start this summer and be completed in the fall.

“It’s a big year for us with these three projects,” said

Doug Menke, THPRD general manager. “We’re anxious to get started on construction and bring the benefits of these new amenities to our residents as soon as possible.”

Natural Resourcesto be active tooTHPRD will partner with Clean Water Services to increase habitat diversity, promote native wildlife, and improve water quality along the Rock Creek Trail between West Union Road and Kaiser Road. Non-native plants will be removed and replaced with thousands of native plants over an area of about 40 acres. Work is expected to begin in summer 2016 and take several years, with most of it completed in three years.

by Bob Wayt

According to current THPRD plans, bond-funded construction projects in 2016 will create new synthetic turf athletic � elds at Mountain View Middle School and Conestoga Middle School.

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Class V (population less than 30,000)

• Frankfort Square Park District — Frankford, IL • Homewood-Flossmoor Park District — Flossmoor, IL • Itasca Park District — Itasca, IL • Middleton Public Lands, Recreation and Forestry — Middleton, WI

Armed Forces Recreation

• Fort Carson — Fort Carson, CO • Portsmouth Naval Shipyard — Kittery, ME • U. S. Army Garrison Fort Riley — Fort Riley, KS • USCG Base Kodiak — Kodiak, AK

A panel of five park and recreation professionals reviews and judges all application materials. Judges are chosen for their considerable experience and knowledge in parks and recreation on both the local and national levels.

This year’s finalists will compete for Grand Plaque Award honors this summer, and the six Grand Plaque recipients will be announced live during the NRPA General Session at the 2016 NRPA Annual Conference in St. Louis, MO, Oct 5-8, 2016.

For more information on the Gold Medal Awards, visit www.nrpa.org/goldmedal or www.aapra.org.

Media Contact:

Roxanne Sutton 703.858.2166 [email protected] @NRPA_News

KGW.com, May 5, 2016

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March to set up a quarterfinal match with Croatia, it was determined it would be held on American soil.

Ryan says the U.S. team — singles players John Isner, Jack Sock and Sam Querry and the Bryans, doubles specialists still going strong at age 38 — had specific requests for a site: “Low humidity, at sea level and generally nice summertime weather.”

The USTA committee looked at Carlsbad, California, and Los Angeles before narrowing its choices to Portland and La Costa, California. Mahalic, after consulting with Menke and Nike officials, put together a bid, which included a financial commitment from the OSA.

Ryan visited Portland in April, checking out the Tualatin Hills facility.

“I just needed a refresher on what was available, and to make sure hotel space was adequate,” Ryan says.

Ultimately, Portland won out, much to the delight of Mahalic. The USTA will oversee construction of a temporary 6,000-seat stadium that will be taken down after the event.

“We’ve taken on a lot of obligations with the partnership of Tualatin Hills, USTA Pacific Northwest and Nike, and we’re anticipating the city of Beaverton and the Washington County Visitors Bureau, as well,” says Mahalic, in his 21st year running the OSA. “We’re all working together to make this a great event.”

Parrott believes the presence of U.S. headquarters of Nike, Adidas and UnderArmour in the Portland area was another selling point.

“Those companies have almost every player in the world covered” via endorsement contracts, says Parrott, who lives in Greene, Iowa. “That’s a real asset for Portland. (The USTA) can have clinics during the (Davis Cup) week.”

Menke is glad Tualatin Hills, with help from the Greater Portland Tennis Council, chose to fundraise and build the stadium court that is suitable for the Davis Cup event.

“We knew it couldn’t be a semifinal or final, and it had to be summer,” Menke says. “The timing was perfect, and we were able to get the bid.

“I believe in my heart that, whenever possible, the USTA likes to do these events at a public-park site. It’s a unique opportunity for the youth of the Northwest to get re-exposed to high-quality tennis.”

The Davis Cup quarterfinals is being billed as the largest outdoor sporting event in Washington County since the 1947 Ryder Cup at Portland Golf Club.

“There’s a cost involved, but the benefits that will accrue to the Portland area far outweigh what we signed on for,” Mahalic says. “This is going to be the grandest sports event ever in Beaverton and Washington County. It will be an event long remembered by fans in the area as their favorite sports event of all time.”

The first Davis Cup tie was held in 1900. At first, the event was the U.S. vs. Great Britain; in 1905, it was expanded to six countries, and soon became a world event. The U.S. has won more Davis Cup titles (32) than any other country.

The 6-10 Isner, blessed with one of the game’s biggest serves, is ranked No. 16 in the world. Sock is ranked No. 27 and Querry No. 36. The U.S. won 3-1 at Australia in the first round. Isner’s four-set win over Bernard Tomic clinched the victory. The Bryans, the world’s fourth-ranked doubles team, won a five-setter over Lleyton Hewitt and John Peers. Hall-Of-Famer Jim Courier is the U.S. captain.

Croatia won 3-2 at Belgium in the first round. Marin Cilic (No. 11 in the world) and Borna Coric (41) are Croatia’s singles players while Ivan Dodic and Mate Pavic are the presumed doubles partners.

The winner of the U.S.-Croatia tie will advance to meet the winner of the Czech Republic-France quarterfinal in the semifinals Sept. 16-18.

[email protected]

Twitter: @kerryeggers

Beaverton Business Directory, June, 2016

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