Board of County CommissionersBoard of County Commissioners

Allen County, OhioAllen County, Ohio

Detailed Planning Assessment Hearing Detailed Planning Assessment Hearing

Wednesday, May 30th, 2001

Presented By: Stephen M. Kayatin, Sanitary Engineer

Ryan Rase, Business Manager

OVERVIEW OF TONIGHT’S MEETING

1. Meeting Objective

2. History of the Project

3. Proposed Sewer Layout Alternatives

4. Statutory Procedure for Completion of Project

5. Cost to Property Owners

6. Alternative Financing Options

7. Tentative Project Schedules

8. Questions

Meeting Objective

This project consists of providing sewer service to approximately 92 property owners in an area consisting of Lutz Rd., Shearin Ave., Early Ave., and a portion of Berryhill Rd.

This meeting will provide for public participation on the consideration of the detailed planning assessment for the area.

Discussion items will include cost to develop plans, possible sewer line locations, tentative cost for construction and schedules.

History of the ProjectThere have been requests made to the Allen County Health Department to allow installation of on-lot treatment systems for new home construction. The requests are located within the general area of this project. The Allen County Health Department with the Sanitary Engineer made visual inspections of the drainage ditches. The visual inspections had concluded that the existing on-lot systems were performing poorly and ditch sampling/testing was needed.

The Allen County Health Department and Sanitary Engineer have completed sampling and testing for the drainage ditches in the project area. On April 11th, samples were collected from 8 sites within the project boundary. On April 17th, the 8 sites were again sampled. The samples were then tested for Total Suspended Solids, Fecal Coliforms, Biological Oxygen Demand (BOD), and Phosphorous. The results are shown on the following slide:

On April 25th, 2001 a Detailed Planning Assessment (D.P.A.) Hearing was held at the Bath Township Hall. During the meeting, it became evident that the notices for the project had not been sent to each individual property owners. Therefore, after conferring with our legal counsel it was determined another D.P.A. Hearing would be needed to satisfy the Ohio Revised Code.

Connection Lines 1, 2, and 3

Project Boundary

Lutz Rd.Lutz Rd.

She

arin

Ave

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hear

in A

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Ear

ly A

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Ear

ly A

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Ber

ryhi

ll R

d.B

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hill

Rd.

Proposed Sewer Layout AlternativesProposed Gravity SewerProposed Gravity Sewer

Location #1Location #1

Location #2Location #2

Location #3Location #3

Force Main Sewer Force Main Sewer

U.S. 30U.S. 30

CairoCairo

ProjectAreaProjectArea

S.R

. 65

S.R

. 65

Statutory Procedure for Completion of the Project

A. Conduct Detailed Planning Assessment (DPA) Hearing.B. Legislation approving DPA.

C. Complete construction plans.

D. Finalize DPA costs, and mail billings to property owners.

E. Conduct a Construction Assessment Hearing.

F. Five day wait for written objections.G. Respond to all written objections.

I. Ten day wait for filing of all appeals to Probate Court.

J. Settle all appeals.

L. Complete construction of the project.M. Finalize cost of construction and mail billings to property owners.N. Notify property owners to connect to project.O. Certify assessments to the tax duplicate of the property owners.

K. Proceed to the construction of the project.

Statutory Procedure:Statutory Procedure:1. Ohio Revised Code Chapter 6117 Assessment District:1. Ohio Revised Code Chapter 6117 Assessment District:

H. Commissioners consider resolution to proceed with construction.

Cost to Property Owners

DPA – 5 year assessment with interest:Engineering (Preparation of plans) $45,000.00Soils $ 7,000.00Permit to Install (OEPA) $2,000.00Advertising $1,000.00Note Interest $10,000.00Contingency $5,000.00Total DPA Cost $70,000.00

1. Estimated DPA (Detailed Planning Assessment)1. Estimated DPA (Detailed Planning Assessment)

DPA = $70,000.00 divided by 92 households = $760.87 per household

Note: Assessment may be paid in cash or assessed with interest over five years.

Principal Estimated DPA:Principal Estimated DPA:

Cost to Property Owners (continued)

CA – 20 year assessment with interest:Construction Cost $657,000.00Engineering (Administrative and Inspection) $ 80,000.00

Interest during construction $ 75,000.00Miscellaneous (Easements, Permits, etc.) $ 10,000.00

Contingency (10% Construction Cost) $ 65,700.00Bond Issuance (Legal) $ 10,000.00Total CA cost $897,700.00

Principal Estimated CA:

CA = $897,700.00 divided by 92 households = $9,757.61

Note: Assessment may be paid in cash or assessed with interest over a 20 year period.

2. Estimated CA (Construction Assessment)2. Estimated CA (Construction Assessment)

Cost to Property Owners (continued)

b.) Once a property owner has connected to the sewer line he or she can will receive a quarterly sewer bill. The breakdown of the County

rates are listed below:

Month’s Billed Billing Date Due Date Cost

Jan-Feb-Mar May June $75.00

Apr-May-June Aug Sept $75.00

July-Aug-Sept Nov Dec $75.00

Oct-Nov-Dec Feb March $75.00

a.) Abandonment of existing private sewage system/tanks and installation ofa sanitary sewer lateral to the project. Approximate Cost - $1,000.

3. Miscellaneous Non-Assessed Cost to Property Owners

Cost to Property Owners (continued)

4. Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing

= $800.00 + $300.00

= $1,100.00 per year or $92.00 per month

4. Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing

= $800.00 + $300.00

= $1,100.00 per year or $92.00 per month

Alternative Financing OptionsThe majority of grant financing programs are structured to give assistance to low to moderate income service areas for the construction of a project.

However, there are some grant funding programs that may be available for this project. An example of how a grant may affect the cost to the property owner is as follows:

25% Grant

75% Balance of project to be financed through quarterly debt service or assessments.

Total Project Cost (Including DPA) = $967,700.00

Total Cost = $897,700.00

Grant = $224,250.00

Debt Service = $673,450.00

25% Grant

75% Balance of project to be financed through quarterly debt service or assessments.

Total Project Cost (Including DPA) = $967,700.00

Total Cost = $897,700.00

Grant = $224,250.00

Debt Service = $673,450.00

Alternative Financing Options (continued)

50% Grant50% Balance of project to be financed through quarterly

debt service or assessments.Monthly Amortized cost (using a 50% grant funding):Debt Service or Assessment $37.00Monthly Sewer Bill $25.00Total Monthly Cost $62.00Total Annual Amortized Cost $744.00

50% Grant50% Balance of project to be financed through quarterly

debt service or assessments.Monthly Amortized cost (using a 50% grant funding):Debt Service or Assessment $37.00Monthly Sewer Bill $25.00Total Monthly Cost $62.00Total Annual Amortized Cost $744.00

Monthly Amortized cost (using a 25% grant funding):

Debt Service or Assessment $50.00

Monthly Sewer Bill $25.00

Total Monthly Cost $75.00

Total Annual Amortized Cost $900.00

Monthly Amortized cost (using a 25% grant funding):

Debt Service or Assessment $50.00

Monthly Sewer Bill $25.00

Total Monthly Cost $75.00

Total Annual Amortized Cost $900.00

Informational Meeting 1/30/2001 1/30/2001DPA Hearing 4/25/2001 4/25/2001DPA Hearing #2 5/30/2001 5/30/2001CA Hearing 11/28/2001 TBDBegin Construction 1/23/2002 7/20/2004Complete Construction 7/31/2002 1/20/2005Assessment Billing 9/22/2002 3/20/2005Tax Certification 10/1/2002 10/1/2005

WithGrant

WithoutGrant

Tentative Project Schedule

Questions ??????