board of corrections workshop
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Board of Corrections Workshop. August 21, 2012. Work Shop Agenda. Board of Corrections Purpose and Goals. - PowerPoint PPT PresentationTRANSCRIPT
Board of Corrections Workshop
August 21, 2012
Work Shop AgendaWelcome and Introductions
Approve minutes from July 24th and July 31st Meetings
Report of the Chair
Reiteration of the BOC Mission Statement BOC communication and system issues Meeting with Andrew Black
Business Meeting
1. Executive Director Report Board Meeting Review Project Management Update Population update
2. Corrections Working Group Report
3. Finance Report by RHR Smith 4. FY 2013 Budgets
Aroostook County and FY12 Deficit Correction Request (Action Item 013-027);
Kennebec County Jail and CARA Approaching the supplemental budget process Capital needs and a review of capital needs
5. Biennium Budgets
Providing State Government an actual cost to run county jail system through by way of actual budgets
Where are we at in the process?
6. Reviewing draft policies and by-laws
Public Comment
4:00 PM Adjourn
Board of Corrections Purpose and Goals
1. Purpose of the board. The purpose of the board is to develop and implement a unified correctional system that demonstrates sound fiscal management, achieves efficiencies, reduces recidivism and ensures the safety and security of correctional staff, inmates, visitors, volunteers and surrounding communities.
2. State goals. The board shall develop goals to guide the development of and evaluate the effectiveness of a unified correctional system. The goals must include benchmarks for performance in the following areas:
• Recidivism reduction; • Pretrial diversion; and
• Rate of incarceration.
Executive Director ReportPrior Meeting Key Points
• July 24th
» RHR Smith reported out on projects under construction;
» Tabled Somerset County Action Items;» Approved use of AG’s Office;» Approved Payment to York County – 2011 Deficit;» Committed funding to York County – Roof repair;» Committed funding to Hancock County –
Retiree/Deficit;» Approved Kennebec’s budget minus 150K for CARA;» Discussed Actual budgets for Biennium;» York County’s pod availability.
Executive Director ReportPrior Meeting Key Points
• July 31st
» Approved Somerset’s 1st and 2nd Quarter I/F payments;
» Somerset decreased budgeted capacity from 192 to 165;
» Somerset’s budget was approved at $6.8 million;» RHR Smith reported out on projects under
construction;» Fund Distribution Policy – will incorporate time lines
and will encourage prudent fiscal strategies;» Discussed a Finance Committee.
Executive Director’s Project List
• Finance Committee;• NIC letter – 1st draft (Wed., Aug. 23rd);• ZBB Budget for the BOC;• Actual Biennium Budgets;• Supplemental and biennium budgets from BOC (Sep. 1st);• CCA Requests
• Report Form and Memo emailed on 8/9/12• Deadline – September 12th
• Piscataquis County
BOC Finance Committee
Finance Committee
SBOC Board
Member
CountyFinance Director
SBOC FinancialAnalyst
CWG Member
Sheriff or Jail Administrator
County Administrator
OrAssistant County
Administrator
MCCAExecutive Director
Facility Executive Assistant
BOC and ZBB Budget
* Activity & Alternative
No.
Activity Description Alternative Description Cost Description Benefit Description Conclusion
ACT - 01-01 The Board is charged with managing the cost of corrections.
The BOC will assist aging facilities in addressing critical maintenance issues through state funding articulated in MRSA 30-A, §1803(5).
$6 million. Through the State meeting its inverse debt obligation aging facilities will be able to properly maintain facilities without having to exclude such maintenance for general operational purposes.
Since the formation of the BOC the state has not properly addressed or funded the inverse debt issue. Consequently, many facilities are forgoing capital projects and preventive maintenance schedules in order to meet daily ACT- 01-01 Oversee the financial activities of
the Board of Corrections and county jail system via CRAS
system.
Hire Full-Time Financial Analyst to assist the Executive Director and Board monitor the financial activity of each county's corrections activities.
$93,864 for Personal Services; $8,500 for cost of Office supplies and technology for both E.D. and F.A.
Currently financial activities oversight is charged to the Exec. Director. Hiring additional in-house staff will allow better management of each county's financial activities related to corrections and allow Executive Director to
Currently the BOC is staffed by (1) person and is a $80 million dollar organization. A Financial Analyst will assist the Exec. Dir. In helping the Board better manage the system's financial state of affairs. ACT - 01-03 The Board is charged with
managing the cost of corrections. The Board shall receive increased funding from the State's General Fund commensurate with actual costs of operating the county-wide system based on the previous fiscal year and forecasted capital expenditures.
$4-5 million annually. Additional funding will assist several facilities avoid structural gaps in their operation, allow each facility to more effectively manage daily operations and allow a mission-oriented approach to CCA funds.
The county correctional system is underfunded and in need of funding that matches actual cost. County facilities are forgoing capital improvements (unless funded through the Investment Fund) and Preventive Mainenance
BOC and ZBB Budget
Statutory, Rule or other
Legal Ref
Description Is the Department fulfilling the mandate’s intent?
Does the mandate support and contribute to the mission
of the agency?
Do they meet constituency needs? Do they duplicate other entities functions?
Are the mandates important enough to warrant
continuation?
What would happen if the mandate was not provided at
all?
Are there other less costly, more efficient ways of
satisfying these mandates?
Would benefits be greater if all or part of the funds spent
was used for other programs?
34-A, §1801
To develop and implement a coordinated correctional system tht demonstrates 1) sound fiscal practices; achieves efficiencies; reduces
34-A, §1803
The board is charged with the following responsibilities and duties. Mi 1) Manage the cost of corrections; 2) Determine facility use and purpose; 3)
Yes Yes Yes; No Yes Fiscal mismanagement and
poor inmate population management
Yes Yes
34-A, §1804
CORRECTIONS WORKING GROUP - engages in
information sharing and advises the Board on changes
needed to make the
Yes Yes Yes; No Yes
Board members would not have access to information
related to the daily operations of the system. Consequently, decisions
No No
34-A, §1805
SBOC INVESTMENT FUND PROGRAM - A funding
program utilized to compensate county
governments for costs
Yes Yes No; No Yes
County jails would be further underfunded and due
to statutory tax cap would not be able to maintain
operation of jails.
Yes - 1) Eliminate Tax Cap and allow counties to raise
taxes to fund jail operations; 2) State begin paying
Inverse Debt obligation as
No
34-A, §1806
The Board shall distribute Community Corrections Act
Fund to Counties. The Board will ensure 20% of funds is
dedicated to adult community
Yes Yes Yes; No Yes
Due to lack of funding (e.g. inversed debt) counties require CCA funds to
support operations. The elimination of community
Yes - if system was properly funded the Board
could modify the CCA formula so it could reflect
the BOC mission. Currently,
No
Request Fund (eg 010) Account Line (e.g PS, AO, CAP)
Object Class Priority (1, 2, 3, etc)
2013 $ Initiative Description Program Impact
Inverse Debt Funding 010 5100 1 $6 million
Provide adequate funding of Inverse Debt pursuant to statute that was not appropriated to the FY2013 budget.
Adequate funding of Inverse Debt statutory obligation is necessary to support county system's capital needs for FY 2013. Without funding, much of county system will be unable to properly fund basic infrastructure upkeep and/or improvements. The BOC's current budget has reflect inverse debt funding.
General Operations and Capital Needs Funding 010 5200 2
Provide adequate funding of additional costs of operating county system in a collaborative system.
Alternative methods (e.g. increased property tax) of funding the county jail system is constrained by FY 2008 financial measurements. If the State is unable to meet its statutory obligations regarding inverse debt the county will need adequate funding above and beyond 2008 financial figures and the amount budgeted to the system for FY 2013. As it stands, each county correctional system has to make budget decisions that set in operation daily operational needs versus capital improvements needs. This figure represents the funding of capital needs
Staffing 010 4500 3 93,864
Provide adequate funding for a Financial Analyst position.
Currently, the BOC is utilizing scarce resources in its Investment Fund to subsidize financial analyst support (Note: The BOC is utilizing an outside vendor RHR Smith for such services). Without this support, the BOC's sole employee, the Executive Director, would be responsible for this operational component as well his regular duties. Overall impact on Other Special Revenue Account would be approximately $93,864.
Office Supplies and Technology 8,500
Provide adequate funding for office supplies and technology for Financial Analyst
Decrease Other Special Revenue Account by approximately $8500.
Consultant Funding 010 5100 4 14,000
Provide adequate funding to complete a staffing matrix of each county jail by National Institute of Corrections or an another industry expert.
Due to a projected rising jail population, multiple linear supervision-type facilities, ever-increasing employee wages and benefits, rising operational costs, scarce state resources and limited BOC staffing (an Executive Director), the BOC must consultant with an industry expert on each facility's staffing needs to determine proper cost to manage county jail population.
FY 2013 ExpensesCounty/Vendor Type Amount Priority Safety/Security
Aroostook
Deficit Correction - FY 2012 $16,795 High N/A
Aroostook
East Wing Heat Zone $280,875 Medium No
Aroostook Generator Upgrade $8,000 High Yes
Aroostook Concrete Steps $14,425 High Yes
Androscoggin
CumberlandCamera Upgrades $235,000 High Yes
FranklinHancock
KennebecDVR Upgrade $70,000 High Yes
Kennebec CARA $150,000 Low No - Programming
Knox
Console Replacement $156,000 High Yes
KnoxGenerator Switch $16,000 High Yes
Lincoln
OxfordIntercom System Medium Yes
Oxford
Locking System Repair High Yes
Penobscot
PiscataquisDuct Cleaning $50,000 Medium No
Somerset 1st/2nd Q $560,883 N/A N/A
Somerset50% 4th Q $127,119 N/A N/A
Waldo
WashingtonCeiling Repair $15,000 Low No
Washington
Van Replacement $28,000 Medium Yes
YorkRoof Repair $125,000 High Yes
RHR Smith Contract $17,700 N/A N/A