board of commissioners · board of commissioners . i s. main 51.. 9th root. mount clemens. michigan...

BOARD OF COMMISSIONERS I S. Main 51.. 9th ROOT

Mount Clemens. Michigan 48043

586-469-5125 FAX 586-469-5993

macombcounlymi.gov/boardofcommissionel'i

PERSONNEL COMMITIEE

WEDNESDAY, AUGUST 18, 2010

AGENDA

1. Call to Order

2. Pledge of Allegiance

3. Adoption of Agenda, AS AMENDED, TO INCLUDE 11A

4. Approval of Minutes dated July 20, 2010 (previously distributed)

5. Public Participation (five minutes maximum per speaker, or longer at the discretion of the Chairperson related only 10 issues contained on the agenda)

6. Reconfirmation of Vacancies (mailed)

7. Report on Vacant Position Reconfirmations (mailed)

8. Correction of Pay Grade Assignment for Quality Assurance Technician in (mailed)

Community Services Agency

9. Formation of Ad Hoc Committee to Review Macomb County's Deferred (mailed)

Compensation Program

10. Executive Session to Discuss Labor Negotiations

11. Ratification of Three-Year Labor Agreement with the Police Officers Labor (mailed)

Council (POLC) Representing Command Officers

11a. Ratification ofThree-Year Labor Agreement with United Auto Workers (UAW) (attached)

Local 412-Unit 49 (Information Technology)

12. New Business

13. Public Participation (five minutes maximum per speaker or longer at the discretion of the Chairperson)

14. Adjournment

MACOMB COUNTY BOARD OF COMMISSIONERS Paul Gieleghem Kalh)' rOn>:) Joan FI"" DlsmcI19 DisinCI 20 D'''';,16 r""innan V'n Ch~j, S,"r~=n'_"'I_Arm,

And ....\ Dunj· O",ri,,. I Suc Rocca Di£lricl7 1'm<' L, C.c"l-.,II',· Di"ncl12 MaT"l'in E. SalJ~"r Oi,orR',2 David Rynn . Di,lricl II Do~ B","n· 1l'_lric' 11 E<J Brulc)' - D,slTlcl 17 Willi.", A (""'\lehman _DiSiricI23

Phlllir A. D,>'1Jri, Di<Ln.:1 ,1 Robe" Mijac Dimicl9 f!ri.n f!nj.". lli,'ri" 14 Dum' C:,mpho\l'-Pl'lcrr.on· Ol<,riCi II< M'cl1ad A Hoyle _ D"tnc' 24

T,,", ~k.,cri Di'lrlct4 "'on L"",par Disirici 10 l\"lh Ren~c" n"'nd 1< Irene M "'epler - D"tnci 21 "'.:1111' [) V"$hurg _ Di,,,iCl15

\u"'n L [)obcrty _ Di'lrid 5 F.J S?czcp<m,ki . Oi't,ic' I I C~f~." I"".;",,· [l,,,,icr 1(, hank A""",'illi.lf. - Dislnc, 22 Jdfc,l'S Sp,,' fJi,lnCl 2(,

b. RESOLUTION NO. _

FULL BOARD MEETING DATE: AGENDA ITEM:

MACOMB COUNTY, MICHIGAN

RESOLUTION TO --'A:>.p"p"r"o£v"e'-'th"e"-!r"eic!<ou!!!!fiLrm!!!ia!Jt"iog;u[L<o'!f-'t"h"e'-""o'!I"lo1!",,"!!U!jgUvila;;:CilanU;;:cj<ieO's' _

INTRODUCED BY: Commissioner Robert Mijac, Chairman

Personnel Committee

CLASSIFICATION DEPARTMENT

One Typist Clerk III (Donna Moore) Health Reason for Vacancy: Retirement Date Position Vacant: 07-16-10 Justification: 100"/0 County Funded

Not Subject to 5% Salary Reduction Rule County Vehicle Assigned: No Exit Interview Completed: Yes

One PC Network Support Specialist (Norman Gilmore) Infonnation Technology Reason for Vacancy: Retirement Date Position Vacant: 03-19-10 Justification: 100% County Funded

Not Subject to 5% Salary Reduction Rule County Vehicle Assigned: No Exit Interview Compieted: Yes

COMMITTEE/MEETING DATE

Personnel 08-18-10

__ _

HEALTH DEPARTMENT Mount Clemens Health Center

43525 Elizabeth RO<ld Moum Clemens, Michigan 48043

586-469-5235 FAX 586-469-5885 macombconlltymi.gov/publichealth

Steven C. Gold, M.P.H. Direl;!DrlHeallh Olflc.er

Kevin P Lobr, MD. July 28,2010Medic:al Direclor

TO: DOUG FOUTY, PROGRAM DIRECTOR, PERSONNEL SERVICES HUMAN RESOURCES DEPARTMENT

FROM: STEVEN C. GOLD, MPH \l "" DIRECTOR/HEALTH OFFICER ~ J

SUBJECT: JUSTIFICATION FOR FILLING TYPIST CLERK III FAMILY HEALTH SERVICES

The Macomb County Health Department requests approval to post the above captioned position. This vacancy is created by the retiremenl of Ms. Donna Moore on July 16, 2010, (Typist Clerk IV granted per grievance 01/01/1 997, position reverts back to TypisUClerk III).

The employee in this classification, under limited supervision of an assigned supervisor, performs varied and difficult clerical tasks that require independent action; may perform the following tasks: types letters, reports, forms and other correspondence, receives incoming phone calls, answering questions appropriate to skill level and relays messages, files, searches for and retrieves records and documents, operates standard office equipment, performs related duties as assigned.

If there are questions, please contact my office at 9-5510.

mg

cc: M. Green

Paul Giekgh~m K:"h,' T~",,, Joan Flynn MACOMB COUNTY BOARD OF COMMISSIONERS Di"'i", I~ D,,,,ju ?O D"lricl (, CI",irman YlC~ C~.. ,j, Se'ge"nl·A,-A,m,

Andrei Duz)'i - Di,tnCI I Sue Rocc" - Dimicl 7 );rme< L CJ,.Oellj· D"lfi" J 2

M""'i n E 5"uge, _ Di"ri tI 2. David Flynn - D,SlnCl 8 1)0" B",,.n· Di"'icl 13 Ed Brllley- Di'ln" 17 Willi,,,n -" CWLLch,""n· Di,<l,iu 2.1

Ph,ll1p A. D,M"na- Diqri"t 3 RQ~['\ Mijac - DiSlncl9 B';.n B,d.k· D,,,,,,! I. Dana Camphou'-Petel'''o - Di"""l 18 M"'h,,.I,~ noylc _ f)lSl"U"~

r'ooi Mcrceri - Di,IT1CI4 Ken Lorn>,".'. DL'IT1CI 10 Kellh Reo,.". D"lr;u I ~ I,ene 1>1. Keple, - Dimicl:' I K"Lh) I), Ymhll'", [)"Irict 25 r ..• ,'_---' Fronk A~c"'I1" I, Di"'iCl n lell,,',,~ ~~r,'. (),"n," ?h

Macomb County Position Analysis Questionnaire

Employee Name: --"'D"o"nn"a"-'-M..o"'o"re, _

Classification Title and Department: _T'Jyu,p"'ist"I"C"'le"r"k-'II..I-c-"H"ea"'lt"h'- _

Divisionj Program Assignment: _F"H"S-,I-'M"C"H-'- _

Describe how this position is funded: 100 °/0 % % County Grant Other

Classification Purpose: In one or two sentences,. describe the primary purpose of the classification or why the classification eXfsts in the Oli anizatfon. In addition to daily Immunization Client Registration/answering phone calls and accounting activities the TIC III runs M&M reports,reviews for errors,uses the reports to compile state required data,updates maintenance files,tests for planned computer upgrades,assists with staff training/troubleshoots computer problems,and initiates trouble calls when directed/designs and maintains Daily Immunization Crystal Reports. This position is responsible for work.ing with the Computer Maintenance Staff on Biologic and Pharmacy Maintenance,reviewing and processing VFC DR. orders and balancing refrigerator inventory. MCH Daily Summary of Field Nursing Activities and Monthly Comprehensive Reports. They also attend and participate in Emergency Management Trainings/Exercises and Outreach Clinics.

--~

Organization Information: (Please attach a current organization chart) Bn"efly describe the mission and role of the department orprogram area including services proVided and any other information that wHI enhance the understanding of how the classification functions within the department. R~vised 3/10108

I ~ The mission of the Family Health Services Division is to improve/promote and protect the public health concerns across the age continuum through services oriented toward,prevention,early detection/evaluation and referral,in collaboration with other public and private agencies. The Immunization Clinic Program provides vaccines to children/adults and provides distribution and quality assurance for vaccines provided to the Vaccine For Children participating Physicians. The Maternal Child Health Program assists Macomb County families take the best care of their children through Home jCommunityVisits, Phone Consultations and collaboration with community partners to provide services to the underserved residents.

L Describe how the classification fits into the context of the department or Droaram area. Oraanization Relationshios Position Title(s) Immediate Supervisor of this Public Health Services Coordinator 1 Classification

Same Classification Within TIC III 1 Department or Program

Other Classifications Reporting AC IIIl, PHN I,PHN Il, PHN III 13- -

to this Immediate Supervisor

Classifications Directly juI N/ASupervised by this Classification (if applicable)

# in Position --l

If this classification is responsible for providing work direction (but not direct supervision) for one or more classifications, list the name of the classifications involved and describe the nature of work

I direction provided.

Staff person works along with support/nursing staff and povides direction regarding the 1 BioiogicjVFC/MCH program protocols. Direction and advisement would be with the Computer Maintenace and Public Health Services Coordinator.

Problem Solving Challenges:

Revised 3/10/08 2

Describe the problems and challenges confronted by the classification. Please provide an example of a {cal and com {ex work situation.

At the end of the month the Nursing Dailies of 4 PHN's are tabulated and a Monthly Report is generated. The Comprehensive MCH Report is a summary of all 3 offices MCH work and is used to report to the Health Officer the standing of the on a quarterly basis. A complete physical refrigerator/freezer vaccine count is done on a monthly basis. Inventory balance is reconciled with the State MClR and HD Computer Inventory. Crystal Reports do assist in identifying any imbalances. Daily Crystals are run for nurses to review data and correct any data entries. Daily Money Report is run and reconciled with income ledger and submitted to Accounting. Clients are registered with the preparation of documents for In House and Outreach Clinics

Revised 3/10/08 3

functions and Responsibilities: In order of their importance, descnbe the essential job functions and/or responsIbilities of the classification. Indicate the approximate percent of time dedicated to each function. Ifa function is less than 5% of the allocated time, the activity is not a key responsibility and does not need to be listed Also, indicate the frequency (dally, weekly, monthly) in which the function is performed

These responsibiltties may be described in one sentence including the function itself and the expected outcome. For example, transcnbe, edit and word-process proposals and general correspondence for a manager and ten counselors in a timely and accurate manner.

% Time# Function/Responsibility Frequency] Statutorily Mandated I Client Registration and MCIR

1

Biologic M&M Pharmacy Module 2 Maintenance

Crystal Report and Design 3

Accounting and Money 4 Reports/Cashiers

MCH Daily and Comprehensive 5

1mmunization/Refrigerator 6 Maintenance/and Ordering

Public/Private Vaccine.

,7

8 j

25

I

40

5

10

3 days

20

Daily Yes

" !

Daily

Daily I" Daily

Monthly

Daily

L

L ,

"

A number of programs are mandated (Lead)

.---

Mandated

---l I

Quantifiable Workload Data: Provide statistical information ofthe workload over a three (3) year period (attach additional information ifnecessary)

2007 # yearly Registration of Immunization Clients==2552/staff #yearly Registration of TB clients =248/staff #yearly Clients to Cash Out=1220/staff Daily Crystal/Money reports Biologic Vaccine orders reviewed/placed/filled each month -10-12 Teleminder/MCIR Transfers-Daily Field Nurse Daily Summary

2008 # earl Re istration of Immunization Clients=214"7Cl./,,st"'a"'ff ~

,Revised 3/1 0108

2009

l # yearly Registration of TB clients ~230jstaff

# yearly Clients to Cash Out~ 1226jstaff Daily Crystal/Money reports Biologic Vaccine Orders reviewed/placed/filled each month 10-12. Teleminder/MCIR Transfers-Dally

# yearly Registration Immun Clients=lS00 Staff Member #yearly Registration of TB c1ients=200 Staff Member # yearly Clients to Cash Out~920 Staff Member Daily Crystal and Money Reports Daily Teleminder Recall @ 300 Recalls Daily MCIR Transfers @300 Immunjday Biologic Vaccine Orders Reviewed and Generated 10-16 month HINI Outreach Clinics Oct 2009-Jan 2010.

Revised 3/10108 5

Decision Making Authority and Responsibility: Describe decisions that this posmon is able to take action on without specific instructions from the immediate su elVisor. Please provide one to two exam les.

Provides instruction to VFC providers on the How To's to run Report5,Bafance Inventory/Temperature Report Protocol and review of VFC office vaccine supply. Informs PHS Coordinator of all Pharmacy Inventory issues, Maintains Office Vaccine Inventory. Prepares Reports for MDCH. Summarizes MCH Daily Reports.

L_ Scope Information: Iflh> , fi C ,> > I d h 1 /dbelh e men So£lera wns.>IS cassllca Ion was 81mma e M<a wau etmoact on IhDe£lBrt I'

Impact on Operations Inventory Control Maintenance

Quality Assurance

Immunization Services

Reduction of Revenue

Lack of Reporting MCH Service

Measure of Impact ~ Decreased accountability of private purchase/VFC doses.

MDCH/MCHD Standards would not be met

Decreased Client service with possible preventable communicable diseases. Impact on Private Purchase ooerations. Unmet Objectives and Service.

vaccines and

---

Key Customers: Describe up to three of the most important contacts this position has with individuals employed by or doing business with the County. Include the position and the nature of the contact with that individual and the frequency (dally, weekly, monthly) Contact may involve exchanging and obtaining information, problem solvinq, coordinatinq events and

Position/Department Account Manager/Administration

rojects, etc. Nature of Contact

Billing Freauencv

prn

Physician /VFC offices Vaccine orders,questions/inventory. Balance and Temp problems

Daily

PHS Coordinator/Director/Deputy Health Officer

Immunization/Clinic VFC,MCH issues. Prn/Daily

Reyised .1/10/08 6

_____________________=:J'----- ---.Jl

Additional Information: Provide any additional information that describes the scope and complexity of the position and its business necessity to the depanment

I This position is a vital part of the Departments collaboration with the Michigan Department of Community Healths Maternal/Child Health and Immunization Divisions.It impacts health and provides preventive services. Revenue is generated for the Private Purchase vaccines. Collaboration activities with our community Medicaid providers and MDCH.

l _

Revised 3/10/08 7

FAMILY HEALTH SERVICES DIVISION DIRECTOR

VACANT

rUBLIC HEALTH SERVICES COORDINATOR MATERNAL CHILD HEALTH/

FAMILY HEALTH CLINICS ELAINE HABIB, RN" B.S.N.

I SOUTHEAST OFFICE FIELD NURSING

PUBLIC HEALTH NURSE III (2)

PUBLIC HEALTH NURSE II (2)

f- CHILDREN'S SPECIAL HEALTH CARE SERVICES

PHN III (1)

TYPIST CLERK III (2)

SOUTHEAST OFFICE IMMUNIZATION CLINIC IMMUNIZATION lAP

PUBLIC HEALTH NURSE III (1 )

f- lAP PROGRAM ASSESSOR

(1) •

PUBLIC HEALTH NURSE I (3)

• CONTRACTOR

TYPIST CLERK III (1)

ACCOUNT CLERK 1/11 (3)

FHS#4 LAST REVISION 08/01110

INFORMAnON TECHNOLOO:Y;n,~~;(, _ .. 10 N. Main St., 7th Floor ;~-4'; I: ~

Mount Clemens, Michigan 48043 It q l1li8 .. 6 2818 ; ,/', 586-469-0524 FAX 586-469-6547 :!. Ll :;,..}

macombcountymi.gov

G, Chang Din:clor

K. Barbieri Deputy Director August 6, 2010

TO: Eric Herppich, Division Director Human Resources

FROM: Gilbert Chang, Director (j ( Information Technology 0

RE: Request for Vacancy Reconfirmation - PC Network Support Specialist

Mr. Norman Gilmore retired from the position of PC Network Support Specialist in March 2009. This position provides general system and infrastructure support across all county facilities for all county departments. Duties specific to this specific vacancy are:

• Implement and support virtual servers • Primary support for the rollout of the thin client initiative • Investigate and introduce new technologies

This is an essential support position requiring knowledge of current industry practices and trends.

The IT department has exceeded more than what was required in trimming its budget over the past few years. This is the first request to reconfirm a vacant position since 2007.

It is recommended the reconfirmation for a PC Network Support Specialist be approved as soon as possible.

GC/de cc: Keith Barbieri, IT Deputy Director

I1ACOMB COliNTY BOARD OF COMMISSIONERS Paul Giele~hem Kalhy TreGO .loan Flyun Districl 19 DiSll'~1 lfJ D;s!r;el t>

Chair Viu-Ch~1' Selgean\-Al-Arm;;

I.ndrey Duzyj - D,slric[ 1 Sue RocClI- DiSlricl 7 J~mes L. C~rabelli - Dimi'1 11 Edward A. Bruin' - Dislrict 17 MKhae! A. Hoyle - Di~tncl24

,fa",;" E S~uger - D,,[ricl 2 Da"id Flynn - DISlricl IS Don Brown - Dlslrici IJ Dana Carnphou~-PC(Cf~On Dislrict 18 f.:alhy D, Vosburg - Di,\rict25 'hilhp A. DiMaria- Districl) R<Jbert Mljac - Dlsillci 9 Brian Brda~ - Diwr'l 14 Irene Kepler - D,>tricl21 Jeffery S SPf}'S- Districi 26 oni Moceri - District 4 Kcnnelh Lampar, Jr - Di,1ric;( 10 Keilh Rengen - Oislric;l 15 FranK Accavilti Jr -lli;;tri'122

,usan L DohelTY Di,trrct 5 Ed Szcz.epanski - Di,tricl I I Carey Torrice - District 16 W.IIi~m Crouchlllan - Dislrit,! ~}

Macomb County Position Analysis Questionnaire

!-Sf i" i , " ,.,' -

Employee Name: _N_o_r_ma~n~G~jl~m~o~r~e _

Classification Title and Department: PC Network Support Specialist - IT

Division/Program Assignment:

Describe how this position is funded: 100 0/0 % % County Grant Other

Classification Purpose: In one or two sentences/ describe the primary purpose of the classification or why the classification exists in the orQa"'n""""za"'""'io"n,O" _

Designs, installs, configures, and maintains the organization's technology systems. Acts as primary organizational interface with vendor and provides internal analysis and support. Analyzes business needs, researches and installs. Manages performance of multiple hardware and software platform interfaces at the most complex level.

Organization Information: (Please attach a current organizaffon chart) Bdefly descdbe the mission and role ofthe department or program area including services provided and any other information that will enhance the understanding of how the classification functions within the de rtment.

This position is located within the IT Department and is a key support position for Macomb County as the IT Department supports Elected Officials and County Departments in their ability to service the public through technology.

Revised 3flOi08

Desaibe how the classification fits into the context of the department or program~8~re~8;c"=~::-'C=c-_ Or anization Relationships Immediate Supervisor of this

Position Title,s) Project Manager

I

5 # in Position "

-I Classification

Department or Program

Other Classifications Reporting none to this Immediate Supervisor

Classifications Directly :=E0ne I Supervised by this

Classification (if applicable ~___'_ _

If this classification is responsible for providing work direction (but not direct supefVision) for one or more classifications, fist the name of the classifications involved and describe the nature of work direction prov."id~ed.="__

r Network Specialists work in conjunction with system technicians, application developers, and management staff. They are looked upon as senior staff members for items that the system technicians are unable to complete either by access control or technical ability.

Assesses network performance. Sets up and observes network systems. Recommends upgrades or improvements. Supports development of technical standards and application uses. Resolves network problems and offers technical assistance to users.

L ~ _________' Problem Solving Challenges: Describe the problems and challenges confronted by the classification. Please provide an example of a fy",/'P",c",8,--1a"'n"'do"co"'m=p!."e""'-'"''''o-''c,,k.cs'''it'''u'''8'''tio'''n'''" ,,-These individuals work together On enterprise issues and new projects related to the following items: Operating Systems, Virtualization, Thin client computing (Citrix), UPS Systems, Anti-Virus, Active Directory, Applications, VOlP, Routing, Switches, Firewallsl DNS, WINS, Network Connec.tivityl Server Hardware, Backup and Recovery. Challenges are unique from day to day operations with PC's and phones all the way up to outages and network design.

L _ Revised 3/10108 2

- -

-------

Functions and Responsibilities: In order of their importance" describe the essential job functions and/or responsibilities of the classification. Indicate the approximate percent of time dedicated to each function. If a function is less than 5% of the allocated time" the activity is not a keY responsibility and does not need to be listed. Also" indicate the frequency (daily" weekly" monthly) in which the function is performed.

These responsIbilities may be dEicribed in one sentence including the function itself and the expected outcome. For example" transcribe" edit and word-process proposals and general correspondence for a mana er and ten counselors in a timely and accurate manner. # Function/Responsibili % Time Fre uency 1_ Statutorily Mandated J

Support and implement Virtual 60 Daily Supports Statutorially Mandated function

Supports Statutorially Mandated function



I 1 Servers

. Support thin c lient environment 30rilY

2

Investigate and introduce new 5 [onthlY 3 technologies

General syste 5 Dailym support --+4

-

5

f, - =lI

.. 8=- \ -

Quantifiable Workload Data: Provide stat/stiml information of the workload over a three (3) year period (attach add/tional information if necessary)

The IT department received more than 18,500 requests for service from county employees over the past three years. Infrastructure support is an element in virtually every request. Examples include security access, servers, operating systems, virtuallzation, applications, UPS systems, VOlP, SAN, Citrix, network switch gear, routers, fiber, circuits, backup and recovery, cable design, installations, construction, printing systems, etc.

l__

___________J

Revised 3/10108 4

Decision Making Authority and Responsibility: Describe decisions that this position is able to take action on without specific instructions from the immediate supervisor. Please provide one to two ex.~..a",m'tP,"le'c5,c' _

I -

Assesses network performance. Sets up and observes network systems. recommends upgrades or improvements. Supports development of technical standards and application uses. Resolves network problems and offers technical assistance to co-workers and clients.

~-------------- -

Scope Information: If this classification was eliminated what would be the impact on the Department's operations. ~ _ Impact on Operations l . Measure of ImpactIdelay deployment of thin client initiative -1---=- _

poor support of thin client environment -I

t=_- =1_ __J Key Customers: Describe up to three of the most important contacts this position has with individuals employed by or doing business with the County. Include the position and the nature of the contact with that individual and the frequency (dai/~ weekly, monthly) Contact may involve exchanging and obtaining information;

rob/em solvin9r coordinating events and '(0 ects; etc Positi(~-"/Department Nature of Con"-ta=ct"--__~quency

Sheriffs office Scheduling, support issues I Daily

Circuit Court ~-o-rt~is-su-e--s-------------rv--

ICounty Clerk ------ ------isuPPort issues IDaily

L ~

Additional Information:

Revised 3/10/08 5

I

I

Provide any additional information that describes the scope and complexity of the position and its business necessity to the department.

In the twelve months preceeding the vacancy, 330 employees were converted to thin client. Another 1200+ candidates remain to be evaluated and completed. A resource specifically trained in this field would be a tremendous asset to help complete this initiative.

L _

Revised 3/10/08 6

INFORMATION TECHNOLOGY

(1) Director

SECURITY ADMINISTRATION

, Il (1) Security Admin,stratoj

I

(2) PC -Network. Support Specialist

SUPPORT STAFF

(1) Administrative SecreLary

BUSINESS AREA PROJECT TEAMS

I,

/ I

(3) Project Manager

I (6) Business Systems Analyst

(7) Analyst/Programmer (1) Programmer/Analyst\ •

(6) Systems Technician

\

/

r (1) Deputy Direc~ I

MACnet INFRASTRUTURE SERVICES

I (1) Project Manager

I (2*) PC/Network Support Specialist

l , /

ENTERPRISE NETWORK APPLICATION SERVICES

I (1) Project Manager

I (2) PC/Network Support Specialist

(1 ) Systems Technician

* One of the positions is currently vacant

RECYCLABLE PAPER

7. RESOLUTION NO. _

FULL BOARD MEETING DATE: AGENDA ITEM:


RESOLUTION TO --"R"'e"ce"'i"'v"e-<an=d!LF"'il"e-'V'-'a"c"'an""t-'P'-'o"s"i"ti,,on"-c'R"e"c"o"n"fi"rm""'a"'t""io"'n"s"- _

INTRODUCED BY: Commissioner Robert Mijac, Chairperson

Personnel Cammittee


Personnel 08-18-10

AulhDnzallM Departmenl

Requesl Posllion r~C'd Union Reasor Rula'"'' Circuit Court Asst to Circuit Court Administrator Z010m30 n relired BOC 11-24-09 autD raeol'l-approval 01'11

Circuli Court 0

t>eoeral CQunsel Z01017123 n 0 resl oed BOC 11-24-09 aula raeon-ap rovalor,( Circuit Court Assi oment Clerk Z010f7123 n 0 retired BOC 11-Z4-09 ~uto raeon-approval onl ,21)1016111 promo 511 ()Clerk Aceount Cler~ I1II n SOC., vd fill all osillons ,, is! Cleli( I1II Z()1016111 promo 511 ()Cleric. n BOCa vd fill all osilions ,71Z912010 romotioneMH Thera is! II n 90% ",xtemal funding a provalonl , promotion!Tvplst Clerlllill 201017127 n 90% "'xt",mal tundlng approval 001eMH

promotiooeMH Admloistrativ€ Assistant II 201017127 n 0 90% external fuodln a rov~1 coly eMH Case Mana er II 201016130 n 3 10 Jcb Share 90% - a rov,,1 onl Y N Y N eMH

Budgeled Posilion Subject 10 Budget Goals Layoff Recall HFl R~v,e .. 5% reduction Finance HFl Fl.·"i.,..

Yes/No .,~ "alary? Yes No YeslND Y y Y N Y Y Y N Y y Y N Y N Y N Y N y N Y N Y N

Y N Y N Y Y Y N

Case Mana er II n 3 romotioo,neMH Case Man~ er II promotion 719110 eMH Thera ist III 201016115 n 0 retired,, ist Cl",rl<,111 n retiredeMH ,neMH Typist CI",rI< \II 2010f7/1 promo 6114/10 ,201017129 romolion

CoO' Cieri<. eMH T pis! Cieri< 1111

201017123 " retired Heall~ WIC Dlatician 20101712 " B promo 719110

Judicial Court Clerk 3

,Healt~ Denta! Assistant Senior 201017121 " romotion Healtn PT PHN I1II 20101812 " PT to FT romotio 3X S"h·Youth S ecialist 201017114 " 0

dischar ad 201017114 " " d,scha "d

330 Sub Youth S eciallst "eT " resi ned JX Sub Youth Specialist 201016111 eT "21 resi ned

33e

33e Sub Youth Specialist

21 dlscha od MCCSA

Youth S eoialist 201016l1~ n 20101814 resi ned

MCCSA Teacher Aide 20101814 "Teacher Aide " PT Tr~nsfer

Teacher Aide 20101814 " " PTTransf.,r MCCSA Teacher Aide 20101814 "MCCSA " resi ned MCCSA Kitchen Aide 20101814 "eT " resi ned , promotionT pist Clerk I1II 20tOl7126 " 'RS ,,RS Adrninislr;llive Secreta 01016/17 " died,R.O,D, Corn uter Maintenance Clerk 201016110 " retir"'d R.O.D, Corn UIN M<llntenance Clerk 201016110 "n retired3, promo 7/12, 1st Cler\<.1/11 201017114ROD ,"n, ist Clerk I1II promo 7/12ROO 201017114

; promo 5/1 0T pist Cieri< I1II 201016111 nROD promotion

Sheriff Corrections Deput 2010/6111 "n Adult 0" Care Pro ram Asst 2010/7119 27ses

26 prorr.otion Sheriff 201016111 n 26 promolionCorrections De ul

201016111 n 26 romo(ionShariff Corrections Daput Corrections O'lput 20 101~111 n 26 promotion

Sheritl Sharilf

retired 7.'1110Correr-tions Officer 2010/711 26 201016/14 " Sheriff Depu 7 retired ,2010/6/14 " promctionSheriff Senl{."nl·l "

90% grant - approval 00', YY N N 90% rant - a ,,"valonl N YY N

Y Y90% - a rov"lonl Y N 00% rant - a rovalonl Y YN N 90% rant· <I rovalonly Y YN N ,90% external fund!n rovalonl Y YN N

BOC 10·1:)-09 auto recon-approval 001 Y N Y N BOC appvd ~.I1 all ositions Y N Y N BOC appvd ~II aU ositions Y N Y N

No Coun Dollars NY Y N 24f7 . a roval onl "Sud eted b $'~ N Y N 24f7 - a proval onl 'Budgeted by $'s N NY PT - a proval 01'11 bud eted b $'s N Y N

bUdgeted b $'5 Y24/7 a provalonl N N Y24/7 approval onl Y N N

100% Grant Fuoded - approval onl YY N N 100% Granl Funded - approval on! Y YN N 100% Grant Funded - ap rovalol'l! Y YN N 100% Grant Funded - a provalol'll Y N Y N 100% Grant Funded - approval on! Y N Y N ,BOC 11-24-09 aula reeon-a oval only Y YY,BOC ap vd fill ail osilions Y NY

BOCa vd fill all positions Y N Y N yBOCa vd fili all ositions N Y N

BOC ap vd fill all positions YY N N YBOC a pvd fill all positrons N Y N yBOC appvd fill all osilions N Y N

promo - a prov~1 only Y N Y N 24f7 a prov,,1 onl Y YN N 2417 apprDval MI. Y YN N 2417 ap roval CIl'lly Y N Y N ,2417 a proval 001 Y Y N 2417 a roval only Y N Y N 2417 a roval 001 Y N Y N

y2417 ap roval ooly Y N N

RECYCLABLE PAPER

RESOLUTION NO. _ FULL BOARD MEETING DATE: AGENDA ITEM:

MACOMB COUNTY. MICHIGAN

RESOLUTION TO --"R"e"c"o"m"m""en""d-'C"'o"'r"r"ec'-l"io"'n"---"o"f.,P"'a"v"G",...ra",d,..e'-."A",s",s"ign""m=eI,,1<c1."fo",r~l",h."e,--"Q"u",aJ",I'.'·1).L'

Assurance Technician Position at MCCSA

_

INTRODUCED BY: Commissioner Robert Mijac, Chainnan

Personnel Committee


Persoocn",n",e"-I -'0"8","'1,,8"',,,1"-0

Labor Relalions: Eric A. Herppich 469-7UI

Personnel Services: Douglas 1. Fouty 469-6126

HUMAN RESOURCES DEPARTMENT 10 N. Main St., 4th ROOT

Mounl Clemens, Michigan 4804-3 586-469-5280 Fax 586-469-6974

mlleomlx:ountymi.gov

August 10, 2010

TO: Commissioner Robert Mijac, Chairperson Personnel Committee & Committee Members ,

FROM: Douglas J. F~, Program Director-Personnel Services Human Reso~~'s

RE: Recommend Correction of Pay Grade Assignment for the Quality Assurance Technician at MCCSA

In July, the position of Quality Assurance Technician was created and placed at Non-Union Pay Grade 11. With the finalization of the job description, we are recommending a correction to the pay assignment to Pay Grade 8, which represents a reduction of approximately $2,700 in the top pay step. The position is subject to the revised 5% pay plan.

DJF/mb

MACOMB COUNTY BOARD OF COMMISSIONERS !':lui G<cleghem Kalh) "/occo .100" ~hnn Dimkl!'1 Dj"riCI 20 0"1,.;,'1(> Ch.,nnan Vice Chair Sergeanl_Ai_Am"

Andrey Du,.yj _D"lnr, I ~ue Rocca ()i,lrj~1 7 James L Carabl:ll, _ Dislrict 12 Marvin E. .)auger - Dislrict 2 David Ryn" Ui;lri« 8 Don Bm"'-n Di."ri"l13 Ed BnM,. DislnLl I! WillLam A. (:n"'chm:>n Di"'i~1 2J

Phillip A. l)iM,,na - District J Raben Mijac _ [)j"Jicl 9 Brian Brdak - Dislrict 14 DJnJ rllmphl'"d'e,c""n _ Distncl 18 Michael A Fk'yle - Di,n;c! 24

Toni M",."ri - Distric( 4 Ken La"'p"r - Di"rici ID Keith Rcngen _[)iSlnCl 15 I",ne M I("pler· Dim;c, 21 Kathy I) Vo,bLlrg -l)islri~12.'i

SU\J" L L},_)"en~ - Dislricl5 Ed Slcl"p"nski - Dl5u'icl II Carey Tonice - DiSlricl 16 honk ALca",,, .I,. - DlSlriC\ 22 Jdfery ~ 'I"'" - DisLricl26

RECYCLABLE PAPER

-9.



RESOLUTION TO --"R"e"co"m""m!!e"'n"'d>!..fR"e"g!!u"e"'scct-"to"-"fo"r"m!!-<an"'-"A"d"H""o"c-,C",o"m""m",icCu"e",e-,t",o""R",e"-v"i"ew"""M"",a",c"om",,b,--_

County's Deferred Compensation Plan

INTRODUCED BY: Commissioner Robert Mijac. Chairman

Personnel Committee


Personnel 08-18-10

HUMAN RESOURCES DEPARTMENT 10 N. Main St., 4th Roor

Mount Clemens, Michigan 48043 586-469-5280 Fax 586-469-6974

macombcountymi.gov

Lahof Relations: August 10, 2010 Eric A. Herppich -ki9-7241

Personnel Services: Douglas J. Fouty 4696126 TO: Commissioner Robert Mijac, Chairperson

Personnel Committee & Committee Members

FROM: Douglas J. Fo;1l Program Director-Personnel Services Human ResoL!(j:,\

RE: Recommend Request to form an Ad Hoc Committee to Review Macomb County's Deferred Compensation Program

In 2003, Deloitte was retained by Macomb County to review its deferred compensation program. As a result of this review, a number of issues were addressed including reducing the number of providers from five to two and reducing program confusion by restricting fund availability to less than 50.

Another objective was to establish a review date since Deloitte identified the need for Macomb County to be proactive in updating its program as the deferred compensation industry changed. This review date was set at five years but with the economic disaster of 2008, it was considered best to wait for a recovery before proceeding. Along with the economic improvement and market changes, the Macomb County fund has increased to $75 million making us a significant player in the deferred compensation industry.

With our strong market position and concern with the developing changes in the industry, it is recommended that an Ad Hoc Committee be formed to review the deferred compensation program and make changes as necessary.

It is also recommended that the Macomb County Road Commission be asked to participate in the program review.

DJF/mb

MACOMB COUNTY BOARD OF COMMISSIONERS """I G;c1e~!It'm Kalh,. To:.'C() Joan FI)'11n Dimiu 19 Dim;c( 20 [)lS!nCI6 ChoJm,an Vi<"e Chair Se,geanl-.'l.I-Arms

..\"d .... ' !JUt,,) _ Di,,",-' I Sue Rocca - Di,lnc,7 James L. Carabelli _ Pi"nc' 12 Man';n 1-:. Sau~er - Dim;c, ~ Davld Rynn Di,mcl8 [)on B"''''n _Di<lricl '-, Ed Brule)' llJSITJCI II WillJam A Crouchm;," . Di<Lricl 21 Phillip .'\. DJMaria /);.''';<"1.1 Roben Mijac - Di'lrici Q Brian Brdak - Disl,io 14 Dana Camphous-l'eler;;on. Di'tri,1 18 '-1;ch.;'el A Royle. [);",;"I ~4

Ion; Moceri - DL<ln" 4 Ken Laml''' - [)lSlricl 10 Kellh Rcnger1_ [)im;cl 15 Irene M Kepler _ [);str;cl 21 K"'h~ ll. V,,'hurg. [J;stri"L 25 SU"'" L D<.htn; Di"';,1 S Fd SlczepanS~j - Di"ricl II Carr}' TorriCO' _Dlsu;cr 16 Frank ."-CC<lYLlli Jr. _ Disirici 22 Jeffen 5. Spl)'S D;<lric( ~'"

RECYCLABLE PAPER

I/. RESOLUTION NO. _

FULL BOARD MEETING DATE; AGENDA ITEM:


RESOLUTION TO Recommend ratification of a three (3) year Labor Agreement with the Police

Officers Labor Council (POLC) reRresenting Command Officers from January 1,

2010 to December 31, 2012 (Actual tentative agreements are available for

review in the Human Resources Department!

INTRODUCED BY: Commissioner Robert Mijac. ChairRerson

Personnel Committee

The Parties have reached a settlement on a three (3) year Labor Agreement. The Agreement wili run from January 1, 2010 through December 31,2012.

The POLC - Command Officers represents approximately fifty-five (55) positions.

The Parties began negotiations in April, 2009. The County and the Union bargaining teams reached a tentative settlement on July 20, 2010. The Union membership ratified this settlement on July 26, 2010.

It is now recommended that the Board of Commissioners also ratify the Agreement.

A summary of the settiement is as follows:

1, Duration; Three (3) years (January 1, 2010 to December 31, 2012)

2. Wages: 2010: 0%

2011: 0%

2012: 0%


Personnel 08-18-10

Personnel Committee Page 2

3.

4.

5.

Insurance Benefits:

A. Elimination of BCBS Traditional for employees and future retirees.

B. Benefit plan design changes as agreed to by the parties.

C. Employees who have spouses actively employed by the County will be entitled to one insurance plan for both employees and all dependants. The spouse will not be entitled to the insurance bonus.

D. For all employees promoted or hired into this bargaining unit on or after this ratification date, the Employer will provide fully paid Blue Cross/Blue Shield Preferred Provider Organization (PPO) coverage or its substantial equivalence, to the employee and the employee's spouse, after twenty-five (25) years of actual service with the Employer, for the employee who leaves employment because of retirement and is eligible for and receives benefits under the Macomb County Employees' Retirement Ordinance.

E. Any employee laid off and subsequently returned to work, will be eligible for employer-paid insurance coverage as soon as administratively possible after the date of his/her return to work.

Retirement

Effective as soon as possible after ratification, an employee promoted or hired into this bargaining unit may apply for voluntary retirement after completing twenty-five (25) years of service with the County regardless of age or upon completing fifteen (15) years of service with the County and attaining age sixty (60).

Dock Days

The County and the Union agree for 2010, each employee and DROP participant shall be docked one (1) working day without pay and shall have his/her holiday pay benefit as outlined in Article 13, Holiday Benefits, reduced by five (5) days. The one (1) dock day shall be requested and scheduled by the employee (in full-day increments) and will have Department Head approval prior to October 1, 2010.

The County and the Union further agree for each year 2011 and 2012, each employee and DROP participant shall be docked three (3) working days without pay per calendar year. The three (3) dock days shall be requested and scheduled by the employee (in full-day increments) and will have Department Head approval prior to May 1, 2011 and 2012 respectively.

The County and the Union also agree that for each year 2011 and 2012, each employee and DROP participant shall have his/her holiday pay benefit as outlined in Article 13, Holiday Benefits, reduced by three (3) days per calendar year.

Personnel Committee Page 3

If an employee fails to schedule the dock days as described above, the balance of dock days will be scheduled and taken at the Employer's discretion prior to December 30 th of each year. Dock days will not adversely impact an employee's seniority, time off accruais, discipline, holiday payor health care benefits. The effect, if any, of the dock days on an employee's retirement benefits, will be as defined ·,n the Macomb County Retirement Ordinance.

This letter of Agreement will expire on December 31,2012.

6. Longevity The County and the Union agree to cancel Longevity payments for all eligibie employees and DROP participants for the years 2010, 2011 and 2012.

This Letter of Agreement will expire on December 31,2012.

7. Elimination of compensatory time from the Labor Agreement.

8. DROP

Effective as soon as possible after ratification, for new entries into DROP, upon reaching the five (5) year maximum DROP participation period, the DROP participant shall terminate his/her employment.

9. During the course of negotiations, the Parties also reached agreement on various language changes.

RECYCLABLE PAPER

II Q..



RESOLUTION TO Recommend ratification of a three (3) year Labor Agreementwith the United

Auto Workers (UAW) Local 412-Unit 49 (Information Technology) from

January 1, 200B to December 31, 2010 (Actual tentative agreements are

available for review in the Human Resources Department)

INTRODUCED BY: Commissioner Robert Mijac. Chairperson

Personnel Committee

The Parties previously ratified financial and economic terms for the 200B to 2010 Labor Agreement and agreed to continue negotiations regarding the remainder of the respective Labor Agreement for a subsequent separate ratification. The County and the Union bargaining teams reached a tentative settlement on August 5,2010. The Union membership ratified this settlement on August 13, 2010.

The UAW Local 412- Unit 49 represents approximately 25 positions in the Information Technology Department.

It is now recommended that the Board of Commissioners also ratify the Agreement.

The Parties agreed to the following Article modifications:

1. Union Representation 2. Promotions and Job Openings 3. Sick Leave 4. Bereavement Leave 5. Annual Leave (Vacation) 6. Leave of Absence 7. Notice of Military Service B. LongeVity 9. Bulletin Boards 10. Termination or Modification 11. Letter of Understanding-UAW Liaison

COMMffiEE/MEETING DATE

Personnel OB-IB-I0

board of commissioners · board of commissioners . i s. main 51.. 9th root. mount clemens. michigan...

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