board meeting no. 901 agenda august 31, 2016 16-08-31 bm …€¦ · 16.11.2015 · a. ecole...

16-08-31 BM-O Agenda of 4

SCHOOL DISTRICT NO. 48 (SEA TO SKY)

BOARD MEETING NO. 901 AGENDA August 31, 2016 16-08-31 BM-O

School Board Office Squamish, BC Time: 6:00 pm

Page “We would like to acknowledge that we are privileged to meet on the

traditional Territory of the Skwxwú7mesh Nation”.

1. AGENDA 1-4

Recommendation: “THAT the agenda of this meeting be approved.” 2. MINUTES 5-11

Recommendation: “THAT the minutes of the Board Meeting held June 8, 2016 be adopted”.

3. ANNOUNCEMENTS A. Chairperson’s Remarks

B. Trustee Remarks C. Superintendent’s Remarks D. Secretary – Treasurer’s Remarks

1. Minister Bernier’s Response to May 30th letter. 2. Energy Ambassadors Conservation Grant

4. RECEIVING DELEGATIONS A. Ecole Squamish Elementary Greening Committee 12-21

– Kelly Jensen & Geneen Lazar 5. STAFF PRESENTATION A. Transformative Education Leadership program @ UBC – Paul Lorette B. Ministry of Education Year Ahead – Superintendent 22-49

6. BOARD COMMITTEES A. Committee of the Whole – Rick Price Recommendation: “THAT the minutes of the Committee of the 50-52 Whole meeting held on June 8, 2016 be

accepted.”

B. Policy Committee – Laura Godfrey 1. Reports 2. Minutes 53-54

Recommendations: a) “THAT the minutes of the Policy Committee meeting held

June 8, 2016 on be accepted.”

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b) “THAT the Board of Education adopt as presented, the

amendments to Policies:

200.1 Statement of Guiding Principles for the Board 55-56 of Education 205.6 Trustee Recognition 57-58

301.2 Evaluation of the Superintendent of Schools 59-62

404.4 Employee Recognition 63-65

701.1 Transportation of Students 66-71

805.1 Retention & Disposal of School District 72-80

Documentation

903.4 Emergency Preparedness 81-90

904.3 Teacherage Rental 91-93

1002.1 District Parent Advisory Council 94-95

1002.2 School Parent Advisory Councils 96-99

400.2 Employee Conduct & Respectful Workplace

c) “THAT the Board of Education repeal the following Regulations

and Administrative Procedures, now merged into Policies of

the same number:

R301.2 Evaluation of the Superintendent of Schools and the

Secretary-Treasurer

R404.4 Employee Recognition

R701.1 Transportation of Students

R805.1 Retention and Disposal of School District

Documents

R903.4 Emergency Preparedness

R904.3 and AP904.3 Teacherage Rental

R1002.1 District Parent Advisory Council

R1002.2 School Parent Advisory Councils

E. Facilities & Services Committee – Chris Vernon-Jarvis

1. Reports 2. Minutes 100-102 Recommendation: “THAT the minutes of the Facilities &

Services Committee meeting held on February 10, 2016 be accepted”.

F. Aboriginal Education Council – Rebecca Barley/Laura Godfrey 1. Reports – 2016/2017 Aboriginal Education Council Meetings

2. Minutes 103-109 Recommendations: “THAT the minutes of the Aboriginal

Education Council meeting held on February 19, 2016 be accepted.”

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7. GENERAL

A. Business Arising B. Information Items

1. ARC Foundation Pilot Project – Jody Langlois 2. Attachments c) Media Articles 110

C. Items for Discussion - Nil

D. Action Items – Nil

E. Items to be brought out of Camera F. Bylaws

1. CAPITAL BYLAW NO. 15/16-CP-SD48-01 111 FIRST AND SECOND READING:

A BYLAW by the Board of Education of School District No. 48 (Sea to Sky) (hereinafter called the "Board") to adopt a Capital Plan of the Board pursuant to

Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved the Board’s Capital Plan.

NOW THEREFORE the Board agrees to the following:

(a) authorizes the Secretary-Treasurer to execute project agreements related to the expenditures contemplated by the Capital Plan;

(b) upon approval to proceed, commence the Project and proceed diligently and use

its best efforts to complete each Project substantially as directed by the Minister; (c) observe and comply with any rule, policy or regulation of the Minister as may be

applicable to the Board or the Project(s); and, (d) maintain proper books of account, and other information and documents with

respect to the affairs of the Project(s), as may be prescribed by the Minister.

NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister that specifies the

supported projects in the Ministry’s letter of May 24, 2016 from the 2015/16 Capital Plan is hereby adopted.

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2. This Bylaw may be cited as School District No. 48 (Sea to Sky) Capital Bylaw No.15/16-CP-SD48-01.

8. Questions of Clarification From the Public

9 ADJOURNMENT Recommendation: “THAT the meeting be adjourned.

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16-06-08 BM-O Minutes Page 1 of 7

SCHOOL DISTRICT NO. 48 (SEA TO SKY) BOARD MEETING NO. 900 MINUTES June 8, 2016 16-06-08 BM-O School Board Office Squamish, BC Time: 6:00 pm

“We would like to acknowledge that we are privileged to meet on the traditional Territory of the Skwxwú7mesh Nation”.

The Meeting was called to order at 6:00pm. Trustees: Rick Price, Chair Laura Godfrey, Vice-Chair Rebecca Barley, Trustee Rachael Lythe, Trustee Ian Kent, Trustee Patricia Westerholm, Trustee Administration: Lisa McCullough, Superintendent of Schools Jody Langlois, Assistant Superintendent Shehzad Somji, Secretary-Treasurer Ralph Hughes, Assistant Secretary-Treasurer Marilyn Caldwell, Director of Instruction, Learning Services Brenda Paul, Director of Human Resources Peter Jory, Director of Instruction: Technology & Innovation Ian Currie, Director of Operations Anne MacDougall, Administrative Assistant 1. AGENDA Recommendation: “THAT the amended agenda of this meeting be

approved.” CARRIED 2. MINUTES Recommendation: “THAT the minutes of the Board Meeting held on

May 11, 2016 be adopted.” CARRIED 3. ANNOUNCEMENTS

A. Chairperson’s Remarks 1. Letter to Minister Bernier

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Trustee Price recently sent a letter to Minister Bernier on behalf of the Board, and noting the next day Twenty-five Million dollars of additional funding was released to school districts in BC.

B. Trustee Remarks 1. Howe Sound Secondary (HSS) Scholarships

Trustee Godfrey attended the scholarship night at HSS, and reported that our small community donated $80,000 worth of Scholarships and Bursaries for students graduating this year. Trustee Godfrey also highlighted Ashleigh Giffen, receiving the Horatio Alger award and Callista Ryan who won the Loran Scholarship worth $100,000.

2. Trustee Lythe reported that she had participated in the Entrepreneur judging at HSS last weekend. The winning group was presented with $5,000 that went to the Squamish Food Bank.

C. Superintendent’s Remarks

Welcome to all Kindergartens doing various orientations in all our schools

Students in Grade 7 next year will be visiting Don Ross Middle School for an orientation and students going into grade 10 will be introduced to Howe Sound Secondary School. In the North, welcome to all new grade 8 students preparing for their new Secondary School.

D. Secretary–Treasurer’s Remarks

The Secretary-Treasurer summarized additional funding recently announced by the Ministry of Education for our district that included $224,000 being given back to our district from the $25,000,000 release, $100,000 in funding for roof repairs at Brackendale Elementary, and $465,000 for the installation of the Biomass Boiler project to service Squamish Elementary and Howe Sound Secondary Schools.

4. RECEIVING DELEGATIONS A. BC Heritage Fairs Society & Squamish Historical Society

Cindy Rowell (retired teacher), and member of the BC Heritage Fairs Society, provided an overview on the Sea to Sky Regional Heritage Fair held in Squamish, and her desire to build school participation in our community. The goal of the BC Heritage Society is to make history fun for the kids.

Bianca Peters, representing the Squamish Historical Society noted that

there were only five students and three projects submitted by School District No. 48 students this year. Ms. Peters asked for a letter of support to help secure future funding. Trustee Price asked Ms. Peters to clarify in a written request to the Board the specifics of what she was requesting, so the Board could respond, and thanked both presenters.

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5. STUDENT/STAFF PRESENTATIONS A. Student Presentations 1. Brackendale Elementary and Don Ross Middle School

Teacher, Sarah Hain, started an inquiry project with teacher, Heidi Kubin. The inquiry was launched in the hope that the partnership would allow the younger students to improve their writing skills, and provide the older students with the opportunity to play and create. Students then presented on how “Project Kain” unfolded, starting with an explanation of the project name, and posing sample questions to the Board that they had considered for their creative writing assignment. The students shared projects and presented coil bound books of their finished works, noting hard copy books are being printed. Ms. Hain and Ms. Kubin shared that the younger students writing improved, they were engaged often without interruption, and noted behaviour changes and new leadership roles took shape when they were together. In response to questions, the students said one of the challenges was agreeing on ideas, which they resolved by either putting the ideas together, and/or compromising.

2. SD48 Energy Ambassadors - Ian Currie Christian Smith, Graeme Bowers and Alex Jevins, Energy

Embassadors from HSS presented on their “Take a Breaker Week” and the activities they had planned to save energy, including a day without heat.

An application to BC Hydro for an Energy Ambassador Grant has

been made. They are hoping to receive $1,000 to help cover the costs of installing motion sensor lights in all washrooms and change rooms without windows.

The students also discovered there is a large number of security lights

in their school that remain on during the day, in places like the Multi-Purpose Room and Library which have so many windows. Mr. Currie updated students and the Board that staff is looking into ways that the security lighting can be reduced or turned off during daylight hours, to help reduce energy consumption.

Next year the Energy Ambassadors are planning to analyze the energy

on a month to month basis, and post comparisons in the Multi-purpose Room (MPR), challenging students to reduce their energy consumption.

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The Board requested the Energy Ambassadors return next year to

report back on the results of the competition between schools, and the results of the data, once analyzed.

B. Staff Presentation 1. SD48 Enhancing Student Learning Website

https://sd48achievement.org/ Superintendent McCullough reported that the Ministry of

Education has struck a committee on enhancing student learning, looking at all the reports the boards have to prepare for the Ministry each year. The committee met and created a framework that allows more flexibility in reporting timelines and formats to school districts. School District No. 48 has created a website, as their new reporting format. Staff believe it is more transparent, provides just in time reporting, data can be entered as it is received, eliminating the wait to compile a report. In website format, the information is available to a broader audience, can be used for staff presentations to stakeholders, and there is greater authenticity to the work. In time, staff envision more student pictures, videos, and students talking about their learning in our district, increasing authenticity. Ms. McCullough opened the website and reviewed the categories and how staff used backward design in its creation. Chloe Scott was thanked for her time spent getting the information organized.

6. TRUSTEE ITEMS – Nil 7. BOARD COMMITTEES A. Finance Committee 1. Reports Trustee Kent, Committee Chair, reported there was a meeting today at

which staff from the Office of the Auditor General of BC presented their audit plan for our district. They will be our auditors for the next 5 years. Also reviewed at the meeting was the 2016-2017 budget.

2. Minutes Recommendation: “THAT the minutes of the Finance

Committee meeting held on May 11, 2016 be accepted.”

CARRIED “THAT the Finance Committee Recommend the Board of Education approve the Annual 2016/2017 Budget, as presented.”

CARRIED

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B. Committee of the Whole 1. Minutes: Recommendation: “THAT the minutes of the Committee of the

Whole meeting held on May 11, 2016 be accepted.”

CARRIED C. Policy Committee

1. Reports a) The new Physical Restraint and Seclusion in School Settings draft

policy was introduced to the committee. The committee directed staff to send the draft out to Policy Impact.

2. Minutes: Recommendation: “THAT the minutes of the Policy Committee

meeting held on May 11, 2016 be accepted.” CARRIED D. Public Relations Committee – Nil E. Facilities & Services Committee – Nil F. Aboriginal Education Council

1. Reports Trustee Barley reported on the most recent meeting, held June 3,

2016 at Pemberton Secondary School. There was an update from the District Principal for Aboriginal Education, on the 24 Hour Drum hosted by Whistler Secondary School May 6th, and the Council discussed the meeting schedule for the 2016 – 2017 school year.

The Council received the Enhancement Agreement Annual Report,

and reviewed budgets based on enrolment projections. School District No. 48 is showing a steady decline in Aboriginal students, and the trend looks to continue for the next 4 years that were presented.

The Aboriginal Education Committee asked the Council to request the

Board of Education support two Aboriginal Education Success Completion Advisors as well as a full time Aboriginal Education District Principal.

8. GENERAL A. Business Arising - Nil B. Information Items

1. MoE Administrative Savings News Release https://news.gov.bc.ca/releases/2016EDUC0044-000893

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2. New Graduation Program Announcement Peter Jory, Director of Instruction: Technology & Innovation, advised that after several years of consultation, the Ministry of Education has announced the new graduation program. It remains a three year program, with the same number of required credits. By 2018 it will be compulsory for all students to complete the new requirements. Mr. Jory summarized the changes for each grade 10 through 12 during transition through to the new program, and shared the details which can be found at the link provided here: https://curriculum.gov.bc.ca/graduation. There will be some work required by the districts regarding graduation transitions. Mr. Jory and Superintendent McCullough both confirmed that all branches are speaking, and expect that the assessments will be suitable for post-secondary entrance. Ms. McCullough also stated that at the post-secondary level institutions are still looking for percentages, and students are applying to universities here from all over the world, every country having different graduation requirements, so this is nothing new for universities.

3. Attachments a) Field Trips C. Items for Discussion 1. 2016/2017 Calendar Timeline

Mr. Jory presented the approximate timeline of events for the next calendar process and briefly described each event, and advising that next year the district will be going into another three year calendar process.

D. Action Items - Nil E. Items to be brought out of Camera F. Bylaws 1. 2016/2017 Annual Budget Bylaw

MOTION: “THAT the BOARD members unanimously agree to waive the requirement that first, second and third reading of School District No. 48 (Sea to Sky)

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Annual Budget Bylaw for fiscal year 2016-2017, be given on different dates.”

CARRIED MOTION:

A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 48 (SEA TO SKY) (called the "Board") to adopt the annual budget of the Board for the fiscal year 2016/17 pursuant to section 113 of the School Act, R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act").

1. The Board has complied with the provisions of the Act respecting the annual budget adopted by this bylaw.

2. This bylaw may be cited as School District No. 48 (Sea to Sky) Annual Budget Bylaw for fiscal year 2016/17.

3. The attached Statement 2 showing the estimated revenue and expense for the 2016/17 fiscal year and the total budget bylaw amount of $ 55,121,486.00 for the 2016/17 fiscal year was prepared in accordance with the Act.

4. Statement 2, Statement 4 and Schedules 2 to 4 are adopted as the annual budget of the Board for the fiscal year 2016/17. READ A FIRST TIME THE 8th DAY OF JUNE, 2016;

READ A SECOND TIME THE 8th DAY OF JUNE, 2016;

READ A THIRD TIME, PASSED AND ADOPTED THE 8th DAY OF JUNE, 2016.

CARRIED 9. Questions of Clarification from the Public - Nil 10. ADJOURNMENT Recommendation: “THAT the meeting be adjourned.” CARRIED

The meeting adjourned at 7:51pm.

_________________________________ __________________________________ Board Chair Secretary-Treasurer

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É C O L E S Q U A M I S H E L E M E N T A R Y

Outdoor Classroom

École Squamish Elementary Greening Committee

Contact person: Kate O’Connor: [email protected]/604.849.1944

August 2016

P h o t o c r e d i t : S c h o o l H o u s e C h a l k

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P r o p o s a l f o r a n O u t d o o r C l a s s r o o m 1

Introduction

École Squamish Elementary is the largest elementary school in the Sea to Sky Corridor with over 400 students from kindergarten to grade six. The school has a play structure for recess, but lacks space for outdoor learning. The front of the school is asphalt (Fig. 1) and the back of the school is a barren grass field that floods with rain (Fig. 2). The administrators, teachers, students, and parents at the school have all come together with a common goal of creating an area for outdoor learning and play.

Figure 1 Figure 2

What is outdoor learning? Outdoor learning is any learning in the outdoors; it lacks a specific definition, as it is a fluid, experiential type of learning that can change depending on the subject, teacher, and participants. Outdoor learning is a powerful way to engage students and broaden their horizons. It compliments indoor-based lessons as subjects come alive through multi-sensory inquiry, exploration, and experimentation. An outdoor learning area can be designed to also function as a play area at recess.

Is outdoor learning benefic ial?

The benefits of outdoor learning areas are well documented. A recent study showed that integrating environmental issues to literacy and arts lessons showed an increase in the students’ thinking and writing skills (Grey, et al, 2016). Another study showed that “greening” school grounds resulted in an increase in the volume of physical activity, and students were significantly more active and expended more energy at renovated schools versus control schools (Brink, et. al., 2010). Brink, et al. (2010) showed that the design of the space and variety of play options were more influential than ‘newness’ in encouraging and sustaining physical activity in children over time

Photo credit: Skala Design, Vancouver

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Goal Our goal is two-fold; first, it is to provide a space for teachers to bring students to gather for small or large group outdoor lessons or inquiry projects. The second goal is to provide areas for free play and exploration during recess time. A survey of teachers at the school showed that 100% of the teachers saw a need to improve the outdoor space at the school, and 94% of the teachers said the outdoor space at the school did not meet their needs for teaching. Some of the teachers’ comments about the outdoor space at the school were that “there is minimal shelter from sun or rain” and that the students are “hungry for areas that are conducive to exploring and creating,” and the field behind the school “is a lake that develops in winter.” A parent at the Parent Advisory Council (PAC) said her family, like many, lives in an apartment and doesn't have access to a yard for exploration; she wants her children to have more learning experiences in nature. Feedback from students was about a vision for “a hill to roll down”, “places to play” and their wishes that “we need to have a connection to the outdoors” and the school should “have a wetland so frogs can live there.” We present a plan for an outdoor learning space to benefit the current 400+ students at the school as well as the thousands of students who will use the school in future years. Our school “greening” committee who are presenting the plan consists of parents, teachers, and the principal, Rose McKenzie. We solicited feedback from all teachers, staff, parents, and students through surveys, newsletters, PAC meetings, feedback boards (Fig. 3), and face-to-face meetings. Our committee was lucky to have parents with areas of expertise in landscape architecture, horticulture, grant writing, and carpentry who all offer their services on a volunteer basis.

Figure 3

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Proposed Design We solicited feedback from teachers on the desired location of an outdoor classroom. The majority of teachers favoured the back of the school behind the library. The area is underutilized, quiet, and away from playground equipment that could be distracting during outdoor lessons. Our design objectives for the outdoor space were to 1) provide natural areas for learning and play, 2) encourage student and teacher participation, 3) have minimal or no maintenance needed after completion, and 4) improve the drainage in the back of the school. The current design has four main areas: a more formal outdoor classroom area with a covered gazebo, an active nature play zone, an informal outdoor classroom with natural seating, and a quiet space/pollinator meadow. Please see Figure 3 (on pg. 4) to see the different zones in a bubble diagram. The bubbles show each of these areas. The zones were designed with the quieter areas close to the school and the active or learning zones projecting noise away from the school. The sight lines and walkways from doors and the corner of the school were maintained for safety and ease of observation. The following picture, Figure 5 (on page 5) shows the high-level design. The topography was planned to improve drainage with an ephemeral creek to gather water. The pathways are covered with wood mulch to be accessible to learners of all physical abilities. The design is not final and can be changed during the upcoming grant process. We kept the design high-level so that the teachers and students can plan how and what to plant in the different zones. The projects could include researching and planting First Nations medicinal plants, designing a natural weaving loom, choosing and planting seeds for a pollinator garden, designing and implementing an interpretive trail, designing a child-focused field guide to plants with details on smell and touch of the plants. There could also be an opportunity for Howe Sound students, and/or Learning Connections students, to partner on the design or implementation of the project.

Some of our Inspiration

Photo credit: Internet sources

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Bubble Diagram of Nature Learning and Play Zones

Figure 4

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Preliminary Design of Outdoor Classroom

Figure 5

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Timeline and Funding We are presenting this proposal now as there is a unique grant opportunity from TD Bank. It is the 150-year anniversary of the bank and the funding opportunities have been increased. Our project meets the criteria of the grant, and the grant is need-based, with no upper limit. The deadline for an Expression of Interest (EOI) is on Sept 19th. The EOI requires School Board Approval on the project. At this point in the grant process, a formal design is not required; however, we wanted to have a design to show the Board our vision for an outdoor learning space. If our EOI is successful, the grant application is due in late November with successful applicants notified in February 2017. The grant funds are to be used within the 2017 calendar year. A February notification would allow teachers time in the spring to plan and the next school year to implement projects. The Greening Committee would work with the principal and SD48 staff on the major site work and structural changes. The planning details could be done by the teachers and students, with volunteers to purchase, prepare, and assist as needed. If we are not successful with the TD Bank application, we will apply to the Whistler Blackcomb Foundation, Toyota Evergreen, and other grants as needed. We feel that the proposal for a new learning/play area is especially timely with a growing student population combined with a proposed development adjacent to the school. Encouraging the use of area behind the school will provide another zone for children to play. This will help to prevent congestion to playground equipment, and draw children away from the parking lot, construction zones, and higher traffic areas in the front of the school. We have included pictures of two injured children of parents in this group; the injuries were sustained from tripping into other children on the heavily congested asphalt area that surrounds the front of the school (Fig. 6 and 7).

Figure 6 Figure 7

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Preliminary Budget Estimate Item Measurement Unit Cost Quantity Cost Fill/ drainage (for berms, at 1.5m height) Cubic yard $20 600 $12,000Wood mulch pathways (0.05m depth) Cubic yard $40 30 $1,200Engineered wood fiber (for play fall areas – around boulders, slide) Lump sum $2,500 1 $2,500Topsoil, planting areas (0.3m depth) Cubic yard $23 45 $1,035Trees – large 8 cm cal. $225 4 $900Trees – small 4 cm cal. $125 10 $1,250Shrubs/ perennials/ meadow grasses 10cm pot $2 1500 $2,400Meadow hydroseed Square metre $2 600 $900Riparian plants – wetland stream Small field clump $8 80 $600Boulders – around berms – large granite/ basalt Ton $500 2 $1,000Boulders – rock stream – 1' to 3' basalt Ton $300 4 $1,200River rocks – rock stream Cubic metre $40 60 $2,400Basalt boulders - rock amphitheater – slab basalt split Square foot $50 60 $3,000Logs – around berms Lump sum $1,500 1 $1,500Log rounds for outdoor classroom Lump sum $500 1 $500Wood crib stairs on berms Lump sum $1,000 1 $1,000Bridge over rock stream (optional) Each $1,000 2 $2,000Hill slide (optional) Each $6,000 1 $6,000Signage Lump sum $1,000 1 $1,000Gazebo (optional) Each $4,000 1 $4,000 SUBTOTAL $46,385 Installation 50% $23,193Contingency 10% $4,639 TOTAL $74,216

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Preliminary Budget Overview Our estimated budget is $74,216. We will request this amount in our grant application. If we are not successful with the complete amount requested, we will amend the design to meet our funds available, and also solicit local businesses for donations of materials. We are agreeable to sharing costs or labour with the School Board if desired.

Conclusion We look forward to hearing your decision on the proposed improvements to École Squamish Elementary. We feel confident that teachers, students, and parents will all enjoy the space to learn, play, collaborate, connect, and explore.

References Brink, L.A., Nigg, C.R., Lampe, S.M.R, Kingston, B.A., Mootz, A. L., Vliet, W., (2010). Influence of schoolyard renovations on children’s physical activity: The Learning Landscapes program. American Journal of Public Health, 100 (9), 1672-1678. Gray, P., Elser, C.F., Klein, J.L., Rule, A.C., (2016). Literacy and arts-integrated science lessons engage urban elementary students in exploring environmental issues. Science Education International, 27(1), 151-175.

Resources Below are good references we have found to help with grant proposals and to aid teachers in outdoor classroom use. We are also fortunate to have a print copy of lessons for outdoor classroom use from Rhonda O’Grady at the Valleycliffe School that we were given permission that they be used or adapted for use at École Squamish Elementary. The resources below show that outdoor play and learning benefit children’s health and all developmental domains (physical, cognitive, social, and emotional)

https://www.evergreen.ca/our-impact/children/ http://www.forestschoolcanada.ca/wp-content/themes/wlf/images/FSC-

Guide_web.pdf http://www.wstcoast.org/playspaces/outsidecriteria/7Cs.pdf http://www.playengland.net/wp-content/uploads/2015/09/psec6-schools-for-

the-future-low-res.pdf http://www.playengland.org.uk/resource/free-play-in-early-childhood-a-

literature-review/ https://www.participaction.com/en-ca/thought-leadership/report-card/2016

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BC School Superintendents Association

2016 Summer Academy

Dave Byng – DEPUTY MINISTER

August 18, 2016

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1. Celebrating Our Successes2. 2015/16 Highlights

3. Ministry Strategic Plan

4. Learning Transformation Project

5. Introduction of Ministry Executive

6. Q&A

Topics

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Programme for International Student Assessment (PISA, 2012)

2nd in reading 3rd in science 10th in math

Conference Board of Canada (2014) 3rd best among included jurisdictions and top

performing Province

10-Year Trends since 2005/06

Grade-to-Grade Transition Rates Has increased from 94% to 96% for all learners Has increased 28% overall for Aboriginal learners

Six-Year Completion Rates Has increased from 79% to 83% for all learners Has increased 31% overall for Aboriginal learners

Immediate Transition Rates to Post-Secondary Has increased from 50% to 53% for all learners Has increased 4% overall for Aboriginal learners

Celebrating Our Successes

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Education Transformation Revised K-9 curriculum launched for trial 10-12 curriculum drafts developed (trial in 2016/17) Curriculum co-developed with BC educators

First Nations Restrictions on use of Evergreen certificates Improved six-year completion rate Access to provincial exams and BC Dogwood for students on reserve

Information Technology MyEducation BC:

• Full data conversion• 56 districts and Yukon (594,000 students)

Next Generation Network nearing completion (Dec 31, 2016)

2015/16 Highlights

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Capital $344M capital investment Completed 179 projects including opening Oak Bay, Belmont and Royal Bay Approved 189 new projects including the $35.3M School Enhancement Program Streamline capital approval process – e.g., bylaws

Finance $13M – in new funding to support enrollment increases,

including Syrian refugees $25M – in reduced charges to school districts Major investments:

• $6M – Coding training for teachers and curriculum supports • $2.05M – Rural Education Enhancement Fund• $14.7M – Student Transportation Fund

2015/16 Highlights

5

4

NEW

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Ministry Strategic Plan

Ensures clear alignment with government priorities

Will guide our work over the next three years

Will ensure our students remain among the best in the world

Support our modernization agenda

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Learning Transformation Project1. Redesigned curriculum 2. New graduation program3. Changes to assessment & reporting

Appointment of Chief Educator

Ministry Strategic Plan – Driver 1

1Modernize Education

to Support Student Success

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Co-develop a new graduation program

Ensure students transition successfully to the next stage of their lives

Recruit and train teachers to support successful student transitions


2Support Student-Focused

Learning Techniques and Pathways for

Post-Secondary, Career and Life

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Working with our partners to improve access to quality professional development

Launch of Sector Advisory Council and the creation of the Leadership Development Working Group


3Support Professional

Development and Continuous Learning to Enable Teachers

and Educators

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4Ensure Safe,

Functional Schools and Technology that

Enables Learning Focus on:• Safety and seismic upgrades • Maintenance of existing schools • Expanded capacity in areas of growth

Commitment to student safety and mental health Commitment to technology and digital learning:

• #BCTech Strategy• $6 million coding training and curriculum supports

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Approx. 2,900 more students projected in 2016/17

Enrolment on the Rise

Source: Education Data Warehouse, Student Statistics Report

Key Factors:• Sustained increase in BC’s birthrate• Increased in number of families to BC

due to immigration and in-migration• Increased student retention in BC schools

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• System-wide focus on continuous improvement and accountability

• Is what we are doing making a positive difference for students?

• Comprehensive district and school-level reports

Improving System Performance

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Linkages with existing local agreements to ensure consistent and meaningful support of Aboriginal students (e.g., Aboriginal Education Enhancement Agreements)

Thank you for your substantive leadership

BC’s Framework for Enhancing Student Learning

Linkages with existing local agreements to ensure consistent and meaningful support of Aboriginal students (e.g., Aboriginal Education Enhancement Agreements)

Meaningful and Effective EvidenceReported at least

annually by districts andthe province

Multi‐year district and school plans, updated annually

System‐wide Focuson intellectual,

human and social, and career

development

System‐wide Capacity Building

Team‐basedsupports focussedon continuous improvement

BC’s Framework for Enhancing Student Learning

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Sept, 2016 –March 2017Fulfill current government

priorities

June 2017New cabinet

expected to be announced

April 11, 2017

Writ droppedGovernment dissolved

May 9, 2017Voting day

What’s Next …

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Conclusion

Outcomes for BC students are among the best in the world

Much achieved in 2015/16 to improve BC’s education system

Ongoing priorities include: • Education transformation• First Nations learners• Technology and digital learning• Capital projects• Financial investments

Strong partnership = continued student success

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Learning Transformation ProjectUPDATE

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Learning Transformation Project Update

Scope of theProject

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Project Schedule

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K-9 Status Update - Curriculum

Curriculum

Finalized for implementation

Ministerial Orders updated

FAQ to be created, distributed and posted online

Instructional samples and resources posted (more to come)

Curriculum will be reviewed and adapted on a more continuous improvement cycle

19

40

10-12 Status Update - Curriculum

Curriculum

10-12 available for review and feedback

Ministerial Orders updated to allow for optional use of curriculum in schools

Curriculum feedback to be collected and submitted to the Ministry

20

41

K-9 Status Update - Assessment

Assessment

FSA

Teachers are developing a more engaging, modernized format

New FSA ready for trial in Fall 2016

Current FSA will continue (for the final time) in January/February 2017

Principles for classroom assessment will be posted

Classroom assessment resource tools are currently being developed

21

42

10-12 Status Update - Assessment

Assessment

Grade 10 and 11 provincial exams discontinued and replaced by classroom assessments

Classroom assessment resource tools are currently being developed

Principles for classroom assessment will be posted

New literacy and numeracy graduation assessments are under design and development

22

43

Communicating Student Learning Update

K - 9

New Reporting Order in effect

Provides options for districts as they implement new curriculum

10 - 12

No changes this year

Working groups with stakeholder and subject matter experts to develop new policy

Likely to use the same approval as for K-9, interim flexible policy in first year of curriculum implementation

23

44

Communicating Student Learning Update - Cont’d

K - 9

Letter sent to Superintendents regarding:

A. Interim Reporting Policy

Some additional requirements, some revised language

B. Student Reporting Policy (revised)

Flexible options to meet your:

Local context

Community’s readiness

Create policy and submit to Ministry

24

45

10-12 Status Update – Graduation Requirements

Graduation Requirements

2016-2017 Requirements remain the same

Grade 10 and 11 provincial exams discontinued

An opportunity to trial the career curriculum (code as Planning 10 and Grad Transitions)

2017–2018 80 credits of course work: 52 required, 28 elective

Planning 10 and Grad Transitions replaced with Career Education

8 credits of Career Education required for graduation

Capstone opportunities will be found within the career curriculum

25

46

K–9 Status Update - Engagement

Broad engagement with parents on the changes to education system in BC is planned

Starting this fall, focus on K-9 student progress reporting

Will ask parents about their preferences in how they want to hear about their child's progress

Will have 2 components: online feedback forum and in-person focus groups and community sessions

47

10–12 Status Update - Engagement

Will reach out to districts and DPACs prior to launching engagement

Will seek input and provide information to support the process

48

The Outreach Team acts as conduit between Ministry and education sector to:

Assist districts with initiatives, curriculum implementation days, etc.

Provide input on curriculum, graduation and assessment content and timelines

Share information and gather feedback from education stakeholders

Liaise with post secondary institutions, industry and communities

Outreach Team

49

16-06-08 CW-O Minutes Page 1 of 3


COMMITTEE OF THE WHOLE MEETING MINUTES June 8, 2016 16-06-08 CW-O School Board Office Squamish, BC Time: 1:45 pm Trustees: Rick Price, Chair Laura Godfrey, Vice-Chair Rebecca Barley, Trustee Rachael Lythe, Trustee Ian Kent, Trustee Patricia Westerholm, Trustee Administration: Lisa McCullough, Superintendent of Schools Jody Langlois, Assistant Superintendent Shehzad Somji, Secretary-Treasurer Peter Jory, Director of Instruction: Technology & Innovation Anne MacDougall, Administrative Assistant

1. AGENDA Recommendation: “THAT the agenda of this meeting, as

amended, be approved.” CARRIED 2. MINUTES Recommendation: “THAT the minutes of the Committee of the

Whole meeting held May 11, 2016 be adopted.”

CARRIED 3. TRUSTEE ITEMS - Nil 4. PRESENTATIONS - Nil

5. INFORMATION ITEMS A. Attachments 1. Board Engagements 6. DISCUSSION ITEMS:

A. Board Sanctioning of Dry Grad The Director of Instruction: Technology & Innovation, reminded the Board that a conversation about Dry Grad happened a couple of years ago. Boundaries are established by school protection, and the Board and staff needed to re-establish the rules around:

50


a) Dry Grad being a school event which allows Dry Grad to advertise and meet on school property, use school communication tools, in exchange for all events being treated as though they were a school field trip/function, including completion of all permission forms, Criminal Record Checks, and Volunteer Driver guidelines or;

b) Dry Grad can choose to be a community event, not sanctioned by

the Board and therefore could be more relaxed concerning forms, but could not use school email, bulletin boards and would have to pay a rental fee to use school property for planning.

The Director of Instruction: Technology & Innovation, advised that at the beginning of each year, PAC’s have been asked to choose how they prefer to organize their Dry Grad. Our understanding is that exclusively at this time, they have decided to operate as a school event. This year we have received $5,600 from the liquor board. Howe Sound Secondary was allocated $3,200 towards their Dinner/Dance/Casino June 18th, Whistler Secondary was allocated $1,400 towards their June 28th Dinner/Dance in Whistler, and Pemberton Secondary was allocated $1,000 towards their ceremony and luncheon that takes place at the school. The Director of Instruction: Technology & Innovation, is waiting to hear back on some specific details, but has asked Principals to be sure the details are taken care of. The Superintendent reminded the board she had recommended at the Policy meeting regarding field trips that they detach from Dry Grad, and asked for clarification if it is the Board’s desire to do this. The new field trip policy says Dry Grad is a non-sanctioned event, that would be a change to current policy, precluding a choice for future Dry Grad events. Some examples of potential liability were discussed. Trustee Godfrey stated that in her experience as a parent, the Board’s position wasn’t clearly defined, and Trustee Price agreed that parents might be entering into the process without having all the information and suggested that the field trip policy should go out for Impact, as currently written, and let the impact process provide feedback. The Superintendent stated that staff should call attention to the Dry Grad change when we send it out for Impact. Trustee Godfrey asked if Dry Grad would lose the grant from the Liquor Distribution Branch. The Superintendent advised that she is responsible for ensuring there is no alcohol at Dry Grad, and funding is not tied to it being a board sanctioned event.

51


B. Ministry of Education Invitation–2nd Annual Partner Liaison Meeting

The Secretary-Treasurer reviewed the upcoming meetings, asking the Board to consider who would be attending each event. Trustee Price explained that item C and D, are over a four day period in Richmond and that he usually attends, but is unavailable (Oct 26-29) this year. Trustee Godfrey said she is also unavailable. The Secretary-Treasurer requested Trustees consult their calendars to see who could attend the Partner Liaison Meeting. Sept 23rd is the deadline to register.

C. BCSTA Board Chairs and Board of Directors – discussed with item B above.

D. BCSTA Provincial Council – discussed with item B above. E. BCSTA Provincial Council Motion Deadline The deadline to submit motions to BCSTA Provincial Council is

September 23rd. F. Sunshine Coast Fixed Link Study Meetings – Jordan Sturdy is hosting

a meeting in Squamish on July 7th, to discuss a fixed link to the Sunshine Coast. It was asked if any of the Trustees were interested in attending the meeting on July 7th. There was no indication of interest from Trustees to attend during this early planning stage.

G. Resort Municipality of Whistler Community Forum School District No. 48 has been invited as a community stake holder to

participate in this Forum being held at the new art museum in Whistler on June 15th. Staff will follow up to see if a Whistler Trustee is able to attend.

7. Questions from the public – Nil. 8. ADJOURNMENT Recommendation: “THAT the meeting be adjourned.” CARRIED The meeting adjourned at 2:33pm.

_________________________________ __________________________________ Committee Chair Secretary-Treasurer

52

16-06-08 PC-O Minutes Page 1 of 2

School District No. 48 (Sea to Sky) POLICY COMMITTEE MINUTES June 8, 2016 16-06-08 PC-O School Board Office Squamish, BC Time: 1:30 pm Trustees: Laura Godfrey, Chair Rebecca Barley, Trustee Rachael Lythe, Trustee Patricia Westerholm, Trustee Rick Price, Trustee (1:45pm) Administration: Lisa McCullough, Superintendent of Schools Jody Langlois, Assistant Superintendent Shehzad Somji, Secretary-Treasurer Marilyn Caldwell, Director of Instruction, Learning Services Peter Jory, Director of Instruction: Technology & Innovation Anne MacDougall, Administrative Assistant The meeting was called to order at 1:38pm. 1. AGENDA

Recommendation: “THAT the agenda of this meeting be approved.”

CARRIED

2. MINUTES Recommendation: “THAT the minutes of the Policy Committee

meeting held May 11, 2016 be adopted.” CARRIED 3. TRUSTEE ITEMS - Nil

4. PRESENTATIONS - Nil 5. INFORMATION ITEMS - Nil

53

16-06-08 PC-O Minutes Page 2 of 2

6. DISCUSSION ITEMS A. Physical Restraint and Seclusion in School Settings The Director of Instruction, Learning Services reminded the Board that the

draft Ministry of Education Restraint and Seclusion Policy has been out for about two years, and has been shared with staff in the district. School District No. 48 now needs its own policy.

Given the nature of this policy, staff are proposing a three year

implementation process. Staff will be trained in this policy, and the Administrative Procedures still need to be developed with regards to reporting and maintaining records.

School District No. 42 has given us permission to use their policy as a

template for our own. They are the first district to publish their policy, and using it as a template helps with consistency among school districts.

The Director of Instruction, Learning Services asked for general feedback

from the Committee if they have any questions or concerns about content, policy and/or length.

Trustees Godfrey and Westerholm both stated they would like qualified staff

to see and provide feedback. The committee then directed staff to send out the draft Physical Restraint and Seclusion in School Settings Policy for Impact.

7. ACTION ITEMS - Nil

8. ADJOURNMENT Recommendation: “THAT the meeting be adjourned. CARRIED The meeting adjourned at 1:58pm.


54

SD48 (Sea to Sky) Policy 200.1 Statement of Guiding Principles for the Board of Education

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky) believes that school trustees are directors at the local level of one of the biggest businesses in British Columbia, Canada. In many communities, and certainly within the public service area of School District No. 48 (Sea to Sky)., schools are among the largest employers, operate the largest budget, manage the greatest capital investment, and account for the largest portion of levied taxes. The schools also have the most direct contact with the public and often affect more people than any other enterprise, public or private. Role of the Board The School Act Part 6 Division 1 Section 65 states that the rights, powers, duties, and liabilities of the Board of Education (the “Board”) rest only with the legally constituted Board as a whole, not with committees of the Board or with individual trustees. Members of the Board exercise their powers and responsibilities as a matter of public trust and only when the Board is officially in session. The Board will conduct educational orientation sessions for all Trustees following the election of new Trustees. Guiding Principles 1. The Board establishes long-term vision and provides clear direction through

policy to indicate action and monitor results. 2. The Board is responsible for the hiring of the Superintendent/CEO who is

the single official link to the Board. 3. The Superintendent is accountable for the day-to-day operations of the

district and as such, the Board will communicate about district operations through the Superintendent.

4. The Board is the steward of district finances. 5. The Board represents the community, makes decisions with the good of the

whole district in mind and is accountable to the community. 6. The Board will operate in an open and transparent manner for its public. 7. The Board is a corporate board and speaks with one voice. Communications Board members are responsible to understand all policies and are encouraged to support individuals with concerns through related policies such as those which support the public with how to appear before the board, protocol regarding concerns about personnel, or situations within the School District, and Student appeals procedures.

Adopted: January 1990 Reviewed: August 31, 2016

55

The Board of Education, School District No. 48 (Sea to Sky) believes that Sschool tTrustees are directors at the local level of one of the biggest businesses in British Columbia, Canada. In many communities, and certainly within the public service area of School District No. 48 (Sea to Sky).Sea to Sky School District, schools are among the largest employers, operate the largest budget, manage the greatest capital investment, and account for the largest portion of levied taxes. The schools also have the most direct contact with the public and often affect more people than any other enterprise, public or private.

Role of the Board The School Act Part 6 Division 1 Section 65 states that the rights, powers, duties, and liabilities of the Board of Education (the “Board”) rest only with the legally constituted Board as a whole, not with committees of the Board or with individual trustees. Members of the Board exercise their powers and responsibilities as a matter of public trust and only when the Board is officially in session. The Board will conduct educational orientation sessions for all Trustees following the election of new Trustees.

Guiding Principles 1. The Board establishes long-term vision and provides clear direction through

policy to indicate action and monitors results. 2. The Board is responsible for the hiring of the Superintendent/CEO who is

the single official link to the Board. 3. The Superintendent is accountable for the day-to-day operations of the

district and as such, the Board will communicate about district operations through the Superintendent.

4. The Board is the steward of District district finances. 5. The Board represents the community, makes decisions with the good of the

whole district in mind and is accountable to the community. 6. The Board will operate in an open and transparent manner for its public. 7. The Board is a corporate board and speaks with one voice.

Communications Board members are responsible to understand all policies and are encouraged to support individuals with concerns through related policies such as 204.5 Delegations and Representations to the Board, 204.6 Protocol Regarding Concerns about Personnel or Situations within the School District and 500.2 Student Appeals Procedure Bylaw.those which support the public with how to appear before the board, protocol regarding concerns about personnel, or situations within the School District, and Student appeals procedures.

Adopted: January 1990 Revised: November 12, 2014

56

http://www.bclaws.ca/civix/document/LOC/complete/statreg/--%20S%20--/05_School%20Act%20%5bRSBC%201996%5d%20c.%20412/00_Act/96412_06.xml#division_d2e7608

SD48 (Sea to Sky) Policy 205.6 Trustee Recognition

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky), believes that trustees should be recognized for their service as a Board member. Special recognition will be given for length of service. 1. Length of Service Recognition 1.1 Recognition pins will be presented to recognize service after the

completion of 5 years, and every 5 years thereafter, for long term service to the School District.

2. Social Event for Recognition 2.1 Trustee service will be recognized at a social event which may also

recognize employee service.

Adopted: December 1963 Reviewed: August 31, 2016

57

The Board of Education, School District No. 48 (Sea to Sky), believes that trustees should be recognized for their service as a Board member. Special

recognition will be given for length of service.

1. Length of Service Recognition

1.1 Recognition pins will be presented to recognize service for after the

completion of 5 years, and every 5 years thereafter, for long term

service to the School District. 6, 9, 12, 15, 18, 21, 24, 30 and 36

2. Social Event for Recognition

2.1 Trustee service will be recognized at a social event which may also recognize employee service.

Adopted: December 1963 Revised: August 27, 2008

58

SD48 (Sea to Sky) Policy 301.2 Evaluation of the Superintendent of Schools

Page 1 of 1

The Board of School Trustees, School District No. 48 (Sea to Sky), believes that the Superintendent of Schools should have his/her job performance evaluated on a regular basis.

The objectives of the evaluation are:

1. Accountability to the District and the public in ensuring that the Superintendent of Schools meets the statutory requirements as specified in the School Act and that the roles and responsibilities in the District as specified by the Board are carried out in a satisfactory manner.

2. Personal professional growth and development based on information from the Board, administrative staff, district employee groups and other educational partners in the district.

3. A constructive and effective working relationship in maintaining productive communication with the Board.

1. Scope of the Evaluation 1.1 The scope of the evaluation will be based on the Roles and

Responsibilities of the Superintendent of Schools as specified by the Board.

2. Board/Superintendent of Schools Agreement 2.1 As the Superintendent of Schools is employed by the Board of

Education, all procedures related to the evaluation of the Superintendent of Schools must be undertaken by the Board as a corporate body. No trustee, including the Chairperson, shall act as the Board in this matter.

2.2 The Board will ensure that the procedures for the formal and informal evaluation are mutually agreed upon between the Superintendent of Schools and the Board.

3. Procedures 3.1 Frequency 3.1.1 An informal evaluation by the Board will be completed on an

annual basis for the Superintendent of Schools.

3.1.2 A formal extensive evaluation will be completed every 5 years or as deemed necessary by the Board.

3.1.3 The Board Chair shall be responsible for scheduling and implementing the evaluation procedure, submitting the results to the Board and the Superintendent, and maintaining a confidential personnel file of the evaluation.

Adopted: June 9, 1999 Reviewed: August 31, 2016

59

The Board of School Trustees, School District No. 48 (Sea to Sky), believes that

the Superintendent of Schools and the Secretary-Treasurer should have their

his/her job performance evaluated on a regular basis.

The objectives of the evaluation are:

1. Accountability to the District and the public in ensuring that the Superintendent of Schools and the Secretary-Treasurer meets the

statutory requirements as specified in the School Act and that the roles

and responsibilities in the District as specified by the Board are carried out in a satisfactory manner.

2. Personal professional growth and development based on information

from the Board, administrative staff, district employee groups and other

educational partners in the district.

3. A Cconstructive and effective working relationship in maintaining

productive communication with the Board.

The specific requirements for the evaluation of the Superintendent of Schools

and the Secretary-Treasurer are specified in the Regulation accompanying this Policy.

This Regulation specifies the method by which the Superintendent of Schools

and the Secretary-Treasurer will be evaluated and accompanies Policy 301.2.

1. Scope of the Evaluation

1.1 The scope of the evaluation will be based on the Roles and Responsibilities of the Superintendent of Schools and the Secretary-

Treasurer as specified by the Board.

2. Board/Superintendent of Schools and Board/Secretary-Treasurer

Agreement 2.1 As the Superintendent of Schools and the Secretary-Treasurer are is

employed by the Board of Education, all procedures related to the

evaluation of the Superintendent of Schools and Secretary-Treasurer must be undertaken by the Board as a corporate body. No trustee,

including the Chairperson, shall act as the Board in this matter.

2.2 The Board will ensure that the procedures for the formal and informal evaluation are mutually agreed upon between the Superintendent of

Schools and the Board .and the Secretary-Treasurer and the Board.

3. Procedures

3.1 Frequency 3.1.1 An informal evaluation by the Board will be completed on an

annual basis for the Superintendent of Schools.and the Secretary-

Treasurer.

60

3.1.2 A formal extensive evaluation will be completed every 5 years or

as deemed necessary by the Board.

3.1.3 The Board Chair shall be responsible for scheduling and

implementing the eEvaluation procedure, submitting the results to the Board and the Superintendent and the Secretary-

Treasurer , and maintaining a confidential personnel files of the

evaluations.

Adopted: June 9, 1999 Revised: November 4, 2009

61

SD48 (Sea to Sky) Regulation 301.2 Evaluation of the Superintendent of Schools and the Secretary-Treasurer

Regulation 301.2 Evaluation of the Superintendent of Schools and the Secretary-Treasurer Page 1 of 1

This Regulation specifies the method by which the Superintendent of Schools and the Secretary-Treasurer will be evaluated and accompanies Policy 301.2. 1. Scope of the Evaluation 1.1 The scope of the evaluation will be based on the Role and

Responsibilities of the Superintendent of Schools and the Secretary-Treasurer as specified by the Board.

2. Board/Superintendent of Schools and Board/Secretary-Treasurer

Agreement 2.1 As the Superintendent of Schools and the Secretary-Treasurer are

employed by the Board of Education, all procedures related to the evaluation of Superintendent of Schools and Secretary-Treasurer must be undertaken by the Board as a corporate body. No trustee, including the Chairperson, shall act as the Board in this matter.

2.2 The Board will ensure that the procedures for the formal and informal evaluation are mutually agreed upon between the Superintendent of Schools and the Board and the Secretary-Treasurer and the Board.

3. Procedures 3.1 Frequency 3.1.1 An informal evaluation by the Board will be completed on an

annual basis for the Superintendent and the Secretary-Treasurer.

3.1.2 A formal extensive evaluation will be completed every 5 years or as deemed necessary by the Board.

3.1.3 The Board Chair shall be responsible for scheduling and implementing the Evaluation procedure, submitting the results to the Board and the Superintendent and the Secretary-Treasurer and maintaining confidential personnel files of the evaluations.

REPEAL if Board Approves Combined Policy/Reg

Adopted: June 9, 1999 Revised: November 4, 2009

62

SD48 (Sea to Sky) Policy 404.4 Employee Recognition

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky), believes that employees should be recognized for long service to the district 1. Length of Service Recognition 1.1 Recognition pins will be presented to recognize service after the

completion of 5 years, and every 5 years thereafter, for long term service to the school district.

2. Social Event for Recognition 2.1 Employee service will be recognized at a social event which may also

recognize trustee service. 3. Presentation of Gift 3.1 The Board authorizes the presentation of a gift to a retiring employee.

Adopted: December 1963 Reviewed: August 31, 2016

63

The Board of Education, School District No. 48 (Sea to Sky), believes that

employees should be recognized for long service to the district. Criteria and methods of recognition are specified in the Regulation which accompanies this

Policy.

1. Length of Service Recognition 1.1 Recognition pins will be presented to recognize service after the

completion of 5 years, and every 5 years thereafter, for long term

service to the school district.for: 5, 10, 15, 20, 25, 30 and 35 years.

2. Social Event for Recognition

2.1 Employee service will be recognized at a social event which may also recognize trustee service.

3. Presentation of Gift 3.1 The Board authorizes the presentation of a gift to a retiring employee.

Adopted: December 1963 Revised: May 1992

64

SD48 (Sea to Sky) Regulation 404.4 Employee Recognition

Regulation 404.4 Employee Recognition Page 1 of 1

This Regulation specifies the criteria and methods of recognition for long term service to the school district. 1. Length of Service Recognition 1.1 Recognition pins will be presented to recognize service for: 5, 10, 15,

20, 25, 30 and 35 years. 2. Social Event for Recognition 2.1 Employee service will be recognized at a social event which may also

recognize trustee service. 3. Presentation of Gift 3.1 The Board authorizes the presentation of a gift to a retiring employee

Adopted: December 1963 Revised: November 10, 1999

65

SD48 (Sea to Sky) Policy 701.1 Transporation of Students

Page 1 of 3

The Board of Education, School District No. 48 (Sea to Sky), wishes to provide the students of the school district with a safe, effective and efficient transportation system to and from school. Although the Board is under no obligation to provide transportation as there is no statutory requirement for its provision, they have decided to provide school bus transportation for students under certain circumstances. The Board considers the riding of the school busses to be a privilege. The Board expects all students who are being transported under the auspices of the school district to obey Policy No. 502.1, District Code of Conduct and Policy No. 503.1, Transportation Conduct with its accompanying Regulation and Administrative Procedures, to ensure the safe operation of the busses under its jurisdiction. Regulation 1. Number of Students Required to Schedule a Bus Route The Board will consider providing school bus transportation where the

number of students eligible for transportation reaches eight (8). 2. Walk Limits for Students

2.1 Students in Kindergarten and Grades 1, 2 and 3 who live more than 3.2 kilometers (by road or walkway) from their attendance area school are considered to be eligible for transportation.

2.2 Students in Grades 4 to 12 who live more than 4 kilometers (by road or

walkway) from their attendance area school are considered to be eligible for transportation.

2.3 Exceptions to Regulations 2.1 and 2.2 may be made upon application

to the Board where hazardous conditions exist. 3. School Bus Routes 3.1 School bus routes are reviewed and finalized in September each year to

be effective for the school year. Routes may be extended if population growth warrants but will not be decreased until the end of a school year unless the number within the area referred to in this Regulation falls below five (5) students.

3.2 By October 15th of each year, a list of passengers regularly carried on

each route shall be prepared by the school. The School Principal will ensure that the Director of Operations and Transportation Supervisor each receive a copy of the passenger lists.

4. Non-Eligible Students 4.1 Students who are not eligible for transportation may be given the

privilege of transportation on scheduled school bus routes provided

66


Page 2 of 3

that there is sufficient room on the bus. 4.2 Non eligible students wishing to ride the school bus must make annual

application to the Director of Operations by September 30th each year using the Request for Courtesy Ridership on Existing School Bus Routes (Policy 701.1 Appendix 1).

5. Transportation Assistance for Students with Special Needs 5.1 In circumstances where students with special needs students in the

opinion of the Director of InstructionDistrict Principal, Learning Services, are unable to ride the school bus, a transportation assistance allowance may be paid to the parents.

5.2 Parents of students with special needs students requesting

transportation assistance for their child must make an annual application to the Director of InstructionDistrict Principal by September 30th each year.

6. Requests from Non-District Students and Others

Students attending non-public schools and other persons desiring transportation on school busses will not be permitted to use the school busses without the prior written permission of the Director Operations.

7. Curricular and Extra-Curricular Transportation 7.1 School Principals are authorized to act as or appoint supervisory

persons to exercise Board authority and to carry overall responsibility for the arrangements and supervision of travel to and from curricular or extra-curricular activities and for the conduct of participating students.

7.2 The supervisory personal should ensure that the transportation of

students is in accordance with Board transportation policies and directives, as well as Board Policy, Regulation & Procedure 603.2 - School Field Trips.

7.3 Passenger and vehicle loading lists must be available in the school and

with the supervisory personnel accompanying the students. 8. Private Busses Private busses will not be used under charter by schools unless there is a

formal written contract and unless the Director of Operations has ascertained that the bus has a valid School Bus Permit and the appropriate insurance. A copy of the valid school bus permit and insurance must be provided to the Transportation Supervisor for review, at least 48 hours in advance of the planned travel.

67


Page 3 of 3

9. Private Vehicles 9.1 Students may be transported to and from school activities in private

vehicles which have a manufacturer's designated capacity of ten persons or less (including the driver) provided that the driver and the principal act in accordance with Policy No. 701.3 Volunteer Drivers and the accompanying Regulation and Administrative Procedure.

9.2 Seat belts and booster seats (where required by law) are to be used by

each passenger.

Adopted: August 31, 2016 Revised:

68

SD48 (Sea to Sky) Policy 701.1 Transportation of Students - APPENDIX 1

Page 1 of 1

Request For Courtesy Ridership on Existing School Bus Routes

The Board of Education for School District No. 48 (Sea to Sky) currently provides school bus transportation to eligible students. Eligible students are defined as: Kindergarten, Grades 1, 2 and 3 students who live more than 3.2 kilometers from their attendance area

school. Grades 4 to 12 students who live more than 4 kilometers from their attendance area school.

Non eligible students are defined as: Kindergarten, Grades 1, 2, and 3 students who live 3.2 or less kilometers from their attendance area

school. Grades 4 to 12 students who live 4.0 kilometers or less from their attendance are school. Students enrolled in a program of choice, including French Immersion. Students attending a school outside their catchment area.

Non eligible students wishing to ride the school bus as a courtesy rider on an existing bus route may make application to the Director of Operations by September 30th each year. After eligible ridership has been determined, applicants will be advised if their request can be accommodated no later than October 31st. Application for courtesy ridership must be made annually and permission, if granted, is for one year only. Required Information: School attending: Request for School Year: Student: First Name: Last Name: Street address: Mailing Address: (include house number) (Box #, Post office, postal code) Parent/Guardian #1 Name: Cell number: Parent/Guardian #2 Name: Cell number: Email address: Home Phone: Emergency Contact Name: Phone number: Parent/Guardian Signature: Date: Please indicate if your son/daughter is attending one of the following programs: ☐ French Immersion program ☐ Conseil Scolaire Francophone de la Colombie Britannique ☐ Stawamus School Cultural Journeys/Learning Expeditions.

Adopted: August 31, 2016 Revised:

“APPENDIX 1” IS A FORM HISTORICALLY BEING USED FOR PARENTS TO APPLY FOR COURTESY RIDERSHIP, NOT OFFICIALLY PART OF POLICY.

69

Amended August 27, 2008 Page 1 of 2


REGULATION SERIES 700 - AUXILIARY SERVICES R 701 TRANSPORTATION R 701.1 Transportation of Students This Regulation provides specific direction on the requirements for student bus routes. 1. Number of Students Required to Schedule a Bus Route

The Board will consider providing school bus transportation where the number of pupils eligible for transportation reaches eight (8).

2. Walk Limits for Students 2.1 Students in Kindergarten and Grades 1, 2 and 3 who live more than 3.2 kilometers

(by road or walkway) from their attendance area school are considered to be eligible for transportation.

2.2 Students in Grades 4 to 12 who live more that 4 kilometers (by road or walkway)

from their attendance area school are considered to be eligible for transportation. 2.3 Exceptions to Regulations 2.1 and 2.2 may be made upon application to the Board

where hazardous conditions exist. 3. School Bus Routes 3.1 School bus routes are reviewed and finalized in September each year to be

effective for the school year. Routes may be extended if population growth warrants but will not be decreased until the end of a school year unless the number within the area referred to in this Regulation 1.1 falls below five (5) pupils.

3.2 By October 15th of each year, a list of passengers regularly carried on each route

shall be prepared by the school. The School Principal will ensure that the Director of Facilities & Services and Transportation Supervisor each receive a copy of the passenger lists.

4. Non-Eligible Students 4.1 Students who are not eligible for transportation may be given the privilege of

transportation on scheduled school bus routes provided that there is sufficient room on the bus.

4.2 Non eligible students wishing to ride the school bus must make annual

application to the Director of Facilities & Services by September 30th each year.

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Amended August 27, 2008 Page 2 of 2

R 701.1 Transportation of Students (cont’d.) 5. Transportation Assistance for Students with Special Needs 5.1 In circumstances where special needs students in the opinion of the Director of

Instruction, are unable to ride the school bus, a transportation assistance allowance may be paid to the parents.

5.2 Parents of special needs students requesting transportation assistance for their

child must make an annual application to the Director of Instruction by September 30th each year.

6. Requests from Non-District Students and Others

Students attending non-public schools and other persons desiring transportation on school busses will not be permitted to use the school busses without the prior written permission of the Director of Facilities & Services.

7. Curricular and Extra-Curricular Transportation 7.1 School Principals are authorized to act as or appoint supervisory persons to

exercise Board authority and to carry overall responsibility for the arrangements and supervision of travel to and from curricular or extra-curricular activities and for the conduct of participating pupils.

7.2 The supervisory personal should ensure that the transportation of pupils is in

accordance with Board transportation policies and directives, as well as Board Policy, Regulation & Procedure 603.2 - School Field Trips.

7.3 Passenger and vehicle loading lists must be available in the school and with the

supervisory personnel accompanying the students. 8. Private Busses

Private busses will not be used under charter by schools unless there is a formal written contract and unless the Director of Facilities & Services has ascertained that the bus has a valid School Bus Permit and the appropriate insurance. A copy of the valid school bus permit and insurance must be provided to the Transportation Supervisor for review, at least 48 hours in advance of the planned travel.

9. Private Vehicles

9.1 Students may be transported to and from school activities in private vehicles which have a manufacturer's designated capacity of ten persons or less (including the driver) provided that the driver and the principal act in accordance with Policy No. 701.3 Volunteer Drivers and the accompanying Regulation and Administrative Procedure.

9.2 Seat belts and booster seats (where required by law) are to be used by each

passenger.

71

SD48 (Sea to Sky) Policy 805.1 Retention & Disposal of School District Documentation

Page 1 of 3

The Board of Education, School District No. 48 (Sea to Sky), acknowledges that records held by School District No. 48 will be retained while they are used in the operation of the district and that records will be destroyed at the completion of their useful life. Both retention and disposal of records will be done in compliance with pertinent Federal and Provincial legislation. Regulation 1. General Considerations 1.1 The Principal of the school or the supervisor of the department

responsible for the record is authorized to destroy the records in accordance with the following schedule.

1.2 Federal and Provincial Acts, e.g. E.I., W.C.B., Income Tax, Customs and Excise, etc., require that certain documents be retained for audit and other purposes. It should be understood, therefore, that where an Act specifies a period longer than that given in this appendix, the Act takes precedence. If there is any doubt as to what procedure is necessary, the appropriate authority should be contacted.

1.3 It is understood documents in the "indefinite" and other classifications may be microfilmed, provided written permission is received from the governing authority.

1.4 Documents not listed in this appendix and not required to be retained for periods specified by law should be considered for retention/disposal taking into account their future value for legal, historical or statistical purposes and availability of similar data elsewhere.

2. Minimum Period of Retention The following retention schedule outlines the minimum amount of time that

School District No. 48 (Sea to Sky) records must be retained.

2.1 Board Records Board Policy - Indefinite Board Minutes (Regular & Special) - Indefinite Wages and Salary Agreements - Indefinite Board Committee Reports - Indefinite List of electors - Three years General Election Notices - Three years Oaths and Declarations - Specific term of office Election Nomination and Endorsement Documents – December

31st of the 1st year following the election Annual Report - Indefinite District Publications - One year

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Page 2 of 3

2.2 Financial Budgets (Ministry Submission) - Indefinite Budget (Supporting Documents) - Six years Financial Statements & Audit Reports - Indefinite Financial Statements (Supporting Documents) - Six years Debenture by-laws and register - Indefinite Books of original entry (GL Summary) - Indefinite Journal Entries

o Monthly Reports & Subsidiary Ledgers - Three years o Payroll Journals & Reports - -Six years or more

Accounts Payable and Receivable - Six years Cancelled Cheques - Six years Purchase Orders (Board Office copy) - Three years Purchase Orders (School copy) - One year Cash Receipts - Six Years Bank Statements and related documents - Six Years Debentures and related documents - Six Years Payroll remittances - Six Years Time-cards - Six Years

2.3 Buildings and Property Appraisal and inventory records- Six years after Disposal Capital Expenditure Authorization- Indefinite Rental Forms - One year Plans, specifications and related documents – Indefinite Titles and deeds - Indefinite Borrowing authority e.g. Orders-in-Council - Indefinite Leases - Indefinite

2.4 General Administration Insurance claims - Indefinite Violence Incident Reports - Six years Miscellaneous reports, e.g. W.C.B., Health, Fire Marshall,

Boiler/Electrical inspections - Indefinite General correspondence - Three years Accident reports - One year Annual statistical forms - One year Ministry of Education circulars - Useful Life Insurance policies - Useful Life

2.5 Human Resource Records Personnel Files - Indefinite Seniority Lists - Indefinite Employment or Other Contracts - Six years

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Page 3 of 3

2.6 Student Records “Permanent Student Record” - 55 Years Attendance & School Registers - 55 Years Teacher's Student Files - Useful Life Other Student Records - Useful Life

2.7 Transportation Data Bus Registration Forms - One Year Transportation Assistance Forms - One Year Bus Behaviour Reports - One Year Bus Video Tapes - One Week or Useful Life


74

The Board of Education, School District No. 48 (Sea to Sky), acknowledges that records held by School District No. 48 will be retained while they are used in

the operation of the district and that records will be destroyed at the

completion of their useful life. Both retention and disposal of records will be

done in compliance with pertinent Federal and Provincial legislation.

REGULATION

1. General Considerations 1.1 The Principal of the school or the supervisor of the department

responsible for the record is authorized to destroy the records in

accordance with the following schedule.

1.2 Federal and Provincial Acts, e.g. E.I., W.C.B., Income Tax, Customs and

Excise, etc., require that certain documents be retained for audit and

other purposes. It should be understood, therefore, that where an Act

specifies a period longer than that given in this appendix, the Act takes precedence. If there is any doubt as to what procedure is necessary, the

appropriate authority should be contacted.

1.3 It is understood documents in the "indefinite" and other classifications may be microfilmed, provided written permission is received from the

governing authority.

1.4 Documents not listed in this appendix and not required to be retained

for periods specified by law should be considered for retention/disposal taking into account their future value for legal, historical or statistical

purposes and availability of similar data elsewhere.

2. Minimum Period of Retention

The following retention schedule outlines the minimum amount of time that School District No. 48 (Sea to Sky) records must be retained.

2.1 Board Records

Board Policy - Indefinite

Board Minutes (Regular & Special) - Indefinite

Wages and Salary Agreements - Indefinite

Board Committee Reports - Indefinite

List of electors - Three years

General Election Notices - Three years

Oaths and Declarations - Specific term of office

Election Nomination and Endorsement Documents – December

31st of the 1st year following the election

Annual Report - Indefinite

District Publications - One year

2.2 Financial

75

Budgets (Ministry Submission) - Indefinite

Budget (Supporting Documents) - Six years

Financial Statements & Audit Reports - Indefinite

Financial Statements (Supporting Documents) - Six years

Debenture by-laws and register - Indefinite

Books of original entry (GL Summary) - Indefinite

Journal Entries o Monthly Reports & Subsidiary Ledgers - Three years

o Payroll Journals & Reports - -Six years or more

Accounts Payable and Receivable - Six years

Cancelled Cheques - Six years

Purchase Orders (Board Office copy) - Three years

Purchase Orders (School copy) - One year

Cash Receipts - Six Years

Bank Statements and related documents - Six Years

Debentures and related documents - Six Years

Payroll remittances - Six Years

Time-cards - Six Years

2.3 Buildings and Property

Appraisal and inventory records- Six years after Disposal

Capital Expenditure Authorization- Indefinite

Rental Forms - One year

Plans, specifications and related documents – Indefinite

Titles and deeds - Indefinite

Borrowing authority e.g. Orders-in-Council - Indefinite

Leases - Indefinite

2.4 General Administration

Insurance claims - Indefinite

Violence Incident Reports - Six years

Miscellaneous reports, e.g. W.C.B., Health, Fire Marshall,

Boiler/Electrical inspections - Indefinite

General correspondence - Three years

Accident reports - One year

Annual statistical forms - One year

Ministry of Education circulars - Useful Life

Insurance policies - Useful Life

2.5 Human Resource Records

Personnel Files - Indefinite

Seniority Lists - Indefinite

Employment or Other Contracts - Six years

76

2.6 Student Records

“Permanent Student Record” - 55 Years Indefinite

Attendance & School Registers - 55 Years Indefinite

Permanent Record Cards - Indefinite

Teacher's Student Files - Useful Life

Other Student Records - Useful Life

2.7 Transportation Data

Bus Registration Forms - One Year

Transportation Assistance Forms - One Year

Bus Behaviour Reports - One Year

Bus Video Tapes - One Week or Useful Life


77

Adopted: June 9, 1999 Page 1 of 3


REGULATION SERIES 800 - BUSINESS PROCEDURES R 805 DISTRICT & SCHOOL RECORDS R 805.1 Retention & Disposal of School District Documents This Regulation provides more specific direction for the retention and disposal of district documents. 1. General Considerations 1.1 The Principal of the school or the supervisor of the department responsible for the record is authorized to destroy the records in accordance with the following schedule. 1.2 Federal and Provincial Acts, e.g. E.I., W.C.B., Income Tax, Customs and Excise, etc., require that certain documents be retained for audit and other purposes. It should be understood, therefore, that where an Act specifies a period longer than that given in this appendix, the Act takes precedence. If there is any doubt as to what procedure is necessary, the appropriate authority should be contacted. 1.3 It is understood documents in the "indefinite" and other classifications may be microfilmed, provided written permission is received from the governing authority. 1.4 Documents not listed in this appendix and not required to be retained for periods specified by law should be considered for retention/disposal taking into account their future value for legal, historical or statistical purposes and availability of similar data elsewhere. 2. Minimum Period of Retention The following retention schedule outlines the minimum amount of time that School District No. 48 (Sea to Sky) records must be retained. 2.1 Board Records Board Policy - Indefinite Board Minutes (Regular & Special) - Indefinite Wages and Salary Agreements - Indefinite Board Committee Reports - Indefinite List of electors - Three years

78


R 805.1 Retention & Disposal of School District Documents (cont’d.) General Election Notices - Three years Oaths and Declarations - Specific term of office

Election Nomination and Endorsement Documents – December 31st of the 1st year following the election

Annual Report - Indefinite District Publications - One year 2.2 Financial Budgets (Ministry Submission) - Indefinite Budget (Supporting Documents) - Six years Financial Statements & Audit Reports - Indefinite Financial Statements (Supporting Documents) - Six years Debenture by-laws and register - Indefinite Books of original entry (GL Summary) - Indefinite Journal Entries, Monthly Reports & Subsidiary Ledgers - Three years Payroll Journals & Reports - -Six years or more Accounts Payable and Receivable - Six years Cancelled Cheques - Six years Purchase Orders (Board Office copy) - Three years Purchase Orders (School copy) - One year Cash Receipts - Six Years Bank Statements and related documents - Six Years Debentures and related documents - Six Years Payroll remittances - Six Years Time-cards - Six Years 2.3 Buildings and Property Appraisal and inventory records- Six years after Disposal Capital Expenditure Authorization- Indefinite Rental Forms - One year Plans, specifications and related documents - Indefinite Titles and deeds - Indefinite Borrowing authority e.g. Orders-in-Council - Indefinite Leases - Indefinite 2.4 General Administration Insurance claims - Indefinite Violence Incident Reports - Six years Miscellaneous reports, e.g. W.C.B., Health, Fire Marshall, Boiler/Electrical inspections - Indefinite General correspondence - Three years Accident reports - One year Annual statistical forms - One year

79


R 805.1 Retention & Disposal of School District Documents (cont’d.) Ministry of Education circulars - Useful Life Insurance policies - Useful Life 2.5 Human Resource Records Personnel Files - Indefinite Seniority Lists - Indefinite Employment or Other Contracts - Six years 2.6 Student Records “Permanent Student Record” - 55 Years Indefinite Attendance & School Registers - 55 Years Indefinite Permanent Record Cards - Indefinite Teacher's Student Files - Useful Life Other Student Records - Useful Life 2.7 Transportation Data Bus Registration Forms - One Year Transportation Assistance Forms - One Year Bus Behaviour Reports - One Year Bus Video Tapes - One Week or Useful Life

80

SD48 (Sea to Sky) Policy 903.4 Emergency Preparedness

Page 1 of 3

The Board of Education believes that a program of Emergency Preparedness should be instituted and wishes its employees and students to be knowledgeable about procedures and to be prepared should an emergency occur. The Board requires that all employees safeguard children under their care in the event of a disaster.

Regulation The Board expects that:

Employees are informed by their supervisors about procedures to be followed which ensure safety of themselves and students.

Employees and students practice those procedures. Parents are informed by the School Principal about plans designed to

ensure the safety of students in an emergency. Principals ensure that materials and supplies are available at schools to

support emergency preparedness procedures.

1. Expectations for School Personnel

1.1 Each school shall establish and maintain its own Emergency Committee under the responsibility of the Principal. Suggested members include the Principal or Vice-Principal of the school, a custodian, a teacher and a parent.

1.2 A list of staff members with first aid qualifications shall be updated each September and submitted to the Superintendent of Schools. (The one-day emergency first aid course designed for those who must take immediate positive action is recommended.)1.3 Each school shall develop a School Emergency Response Plan specific to the school with reference to the Board's policy and regulations.

1.4 A copy of the School Emergency Escape Plan shall be kept in each classroom.

1.5 A copy of each school's School Emergency Response Plan shall be submitted to the Superintendent of Schools and Director of Operations each September.

1.6 Principals shall ensure that up-to-date information cards are available for all students. This information is to include specifics of medical problems requiring special drugs, etc.

1.7 Each school’s Emergency Response Plan shall include an inventory of neighbourhood hazards.

1.8 Before an emergency, the school site safety committee shall co-ordinate with the Principal to identify and eliminate, if possible, potential interior and exterior hazards.

1.9 Emergency drills shall be held the required 9 times per year. The nature and manner of these drills shall be specified in the School Emergency Response Plan and shall include a minimum of six Fire (as per BC Fire Code) and three Earthquake drills (as per BC Earthquake Alliance).

81


Page 2 of 3

1.10 Each school shall make available and advise parents in September of each school year, an outline of the school's Emergency Response Plan and include procedures for parents in the event of an emergency.

1.11 Each school shall maintain an "Emergency Kit" in an accessible area. The kit shall be checked for contents at the beginning of each school year, labelled "Emergency Only" and sealed. Kits should be taken outside during each drill.

1.12 A battery powered radio (or other non-electrical radio) shall be maintained for emergencies. Batteries shall be checked at each drill.

1.13 In the event of an emergency all school personnel shall remain on the scene to ensure the safety of students until otherwise directed by the administration of the school.

1.14 School emergency committee members shall know the location and use of fire-fighting equipment.

2. Expectations for Maintenance Personnel

2.1 Before an emergency each maintenance department shall develop an Emergency Response Plan specific to the department’s geographical area and with respect to the Board's policy and regulations.

2.2 Maintenance staff shall be familiar with school Emergency Response Plans.

2.3 Maintenance staff shall be familiar with the location of service shut-offs in all school district buildings.

2.4 Maintenance staff shall know the location and operation of items that may be required in an emergency (chain saws, cutting torches, etc.).

2.5 Maintenance departments shall ensure that vehicle first aid kits are filled.

2.6 Maintenance staff shall ensure that all free standing gas fired and electrical equipment is properly secured.

2.7 The Director of Operations shall, in co-operation with the Principal of each school, establish emergency procedures for shutting off power, fuel and water mains, if required.

2.8 The Director of Operations shall, in co-operation with the Principal of each school establish a procedure for setting up emergency toilets, uncontaminated water supplies and first aid centers.

2.9 Maintenance staff at a school during an emergency shall report to the Maintenance Supervisor by radio or phone and then report to the school Principal to offer assistance.

2.10 If assistance is not required at the school, Maintenance staff shall return to the maintenance centre.

2.11 Following an emergency, maintenance crews will be dispatched to assist schools in preparing buildings for re-entry.

2.12 After an emergency custodial staff, if on site, should report to the Principal to carry out pre-arranged duties or as assigned.

82


Page 3 of 3

3. Expectations for Transportation Personnel

3.1 Each transportation department shall develop an Emergency Response Plan specific to the department's geographical area and with respect to the Board's policy and regulations.

3.2 Bus Drivers shall be acquainted with school Emergency Response Plans. 3.3 Bus Drivers shall ensure that vehicle first aid kits are filled. 3.4 Bus Drivers shall follow emergency procedures as set out in the

Emergency Response Plan. 3.5 In the event of an emergency, Bus Drivers shall tune-in to local radio

stations. 3.6 Drivers shall administer first aid, if necessary. 3.7 When safe to do so, drivers shall proceed with students to their regular

bus stop (if at the end of the day) or to the school.

4. Expectations for School Board Office Personnel

4.1 The Board Office shall develop an Emergency Response Plan specific to their site and with respect to the Board's policy and regulations.

4.2 Board Office staff should be familiar with the location of service shut-offs.

4.3 In the event of an emergency, the Board Office staff should report to the Emergency Operations Centers for assignment. The Board office staff may be dispatched to assist schools.

5. Each School and Work Site Shall Purchase and Maintain an Emergency Kit (minimum contents):

St. John Ambulance First Aid Kit (as supplied by the Board) Stick on labels (name tag for each pupil) Waterproof pen Collapsible water container (camping) Medication for specific students (epi-pen etc) Communication flags – to sign either “HELP” or “OK”

Adopted: November 1989 Reviewed: August 31, 2016

83

The Board of Education believes that a program of Emergency Preparedness

should be instituted and wishes its employees and students to be knowledgeable about procedures and to be prepared should an emergency occur. The Board requires that all employees safeguard children under their

care in the event of a disaster.

Regulation

The Board expects that:

Employees are informed by their supervisors about procedures to be

followed which ensure safety of themselves and students.

Employees and students practice those procedures.

Parents are informed by the School Principal about plans designed to

ensure the safety of students in an emergency.

Principals ensure that materials and supplies are available at schools to

support emergency preparedness procedures.

1. Expectations for School Personnel

A. Before An Emergency

School Emergency Committee: 1.1 Each school shall establish and maintain its own Emergency

Committee under the responsibility of the Principal. Suggested members include the Principal or Vice-Principal of the school, a

custodian, a teacher and a parent. 1.2 A list of staff members with first aid qualifications shall be updated

each September and submitted to the Superintendent of

Schools. (The one-day emergency first aid course designed for those who must take immediate positive action is recommended.)

School Emergency Response Plan:

1.3 Each school shall develop a School Emergency Response Plan specific to the school with reference to the Board's policy and regulations.

1.4 A copy of the School Emergency Escape Plan shall be kept in each

classroom. 1.5 A copy of each school's School Emergency Response Plan shall be

submitted to the Superintendent of Schools and Director of

Operations each September. 1.6 Principals shall ensure that up-to-date information cards are available

for all students. This information is to include specifics of medical problems requiring special drugs, etc.

1.7 Each school’s Emergency Response Plan shall include an inventory of

neighbourhood hazards. 1.8 Before an emergency, the school site safety committee shall co-ordinate

with the Principal to identify and eliminate, if possible, potential interior

and exterior hazards. Drills:

84

1.9 Emergency drills shall be held the required 98 times per year. (The

nature and manner of these drills shall be specified in the School Emergency Response Plan and shall include a minimum of six Fire (as per BC Fire Code) and two three Earthquake drills (as per BC

Earthquake Alliance).) Parent Communication 1.10 Each school shall make available and advise parents in September of

each school year, an outline of the school's Emergency Response Plan and include procedures for parents in the event of an emergency.

Supplies: 1.11 Each school shall maintain an "Emergency Kit" in an accessible

area. The kit shall be checked for contents at the beginning of each

school year, labelled "Emergency Only" and sealed. Kits should be taken outside during each drill.


B. During An Emergency

1.13 In the event of an emergency all school personnel shall remain on the scene to ensure the safety of students until otherwise directed by the administration of the school.

1.14 School emergency committee members shall know the location and use of fire-fighting equipment.

2. Expectations for Maintenance Personnel


2.1 Before an emergency each maintenance department shall develop an Emergency Response Plan specific to the department’s geographical area

and with respect to the Board's policy and regulations. 2.2 Maintenance staff shall be familiar with school Emergency Response

Plans.

2.3 Maintenance staff shall be familiar with the location of service shut-offs in all school district buildings.

2.4 Maintenance staff shall know the location and operation of items that may be required in an emergency (chain saws, cutting torches, etc.).

2.5 Maintenance departments shall ensure that vehicle first aid kits are

filled. 2.6 Maintenance staff shall ensure that all free standing gas fired and

electrical equipment is properly secured.

2.7 The Director of Operations shall, in co-operation with the Principal of each school, establish emergency procedures for shutting off power, fuel

and water mains, if required. 2.8 The Director of Operations shall, in co-operation with the Principal of

each school establish a procedure for setting up emergency toilets,

uncontaminated water supplies and first aid centers. B. During An Emergency

85

2.9 Maintenance staff at a school during an emergency shall report to the

Maintenance Supervisor by radio or phone and then report to the school Principal to offer assistance.

2.10 If assistance is not required at the school, Maintenance staff shall return

to the maintenance centre. C. After An Emergency 2.11 Following an emergency, maintenance crews will be dispatched to assist

schools in preparing buildings for re-entry. 2.12 After an emergency custodial staff, if on site, should report to the

Principal to carry out pre-arranged duties or as assigned...

3. Expectations for Transportation Personnel

A. Before An Emergency 3.1 Each transportation department shall develop an Emergency Response

Plan specific to the department's a geographical area and with respect to the Board's policy and regulations.

3.2 Bus Drivers shall be acquainted with school Emergency Response Plans.

3.3 Bus Drivers shall ensure that vehicle first aid kits are filled. B. During An Emergency

3.4 Bus Drivers shall follow emergency procedures as set out in the Emergency Response Plan.

3.5 In the event of an emergency event, Bus Drivers shall tune-in to local

radio stations. 3.6 Drivers shall administer first aid, if necessary. 3.7 When safe to do so, drivers shall proceed with students to their regular

bus stop (if at the end of the day) or to the school.

4. Expectations For School Board Office Personnel


4.1 The Board Office shall develop an Emergency Response Plan specific to their site and with respect to the Board's policy and regulations.

4.2 Board Office staff should be familiar with the location of service shut-

offs. B. During An Emergency 4.3 In the event of an emergency, the Board Office staff should report to the

Emergency Operations Centers for assignment. The Board office staff may be dispatched to assist schools.

5. Each School and Work Site Shall Purchase and Maintain an Emergency Kit (minimum contents):

St. John Ambulance First Aid Kit (as supplied by the Board)

Stick on labels (name tag for each pupil)

Waterproof pen

Collapsible water container (camping)

Medication for specific students (epi-pen etc)

86

Communication flags – to sign either “HELP” or “OK”

Adopted: November 1989 Revised: March 10, 2010

87

Adopted: November, 1989; Amended: January, 1990, March 10, 2010 Page 1 of 3


REGULATION SERIES 900 – BUILDING & SITES

R 903 SECURITY & SAFETY R 903.4 Emergency Preparedness

The Board expects that: 1. Employees are informed by their supervisors about procedures to be followed which ensure safety of

themselves and pupils. 2. Employees and pupils practice those procedures. 3. Parents are informed by the School Principal about plans designed to ensure the safety of pupils in

an emergency. 4. Principals ensure that materials and supplies are available at schools to support emergency

preparedness procedures. 1. EXPECTATIONS FOR SCHOOL PERSONNEL A. Before An Emergency

School Emergency Committee: 1.1 Each school shall establish and maintain its own Emergency Committee under the responsibility

of the principal. Suggested members include the Principal or Vice-Principal of the school, a custodian, a teacher and a parent.

1.2 A list of staff members with first aid qualifications shall be updated each September and submitted to the Superintendent of Schools. (The one-day emergency first aid course designed for those who must take immediate positive action is recommended.)

School Emergency Response Plan: 1.3 Each school shall develop a School Emergency Response Plan specific to the school with

reference to the Board's policy and regulations. 1.4 A copy of the School Emergency Plan shall be kept in each classroom. 1.5 A copy of each school's School Emergency Response plan shall be submitted to the

Superintendent of Schools and Director of Facilities & Services each September. 1.6 Principals shall ensure that up-to-date information cards are available for all pupils. This

information is to include specifics of medical problems requiring special drugs, etc. 1.7 Each school’s Emergency Response Plan shall include an inventory of neighbourhood hazards. 1.8 Before an emergency, the school site safety committee shall co-ordinate with the principal to

identify and eliminate, if possible, potential interior and exterior hazards. Drills: 1.9 Emergency drills shall be held the required 8 times per year. (The nature and manner of these drills

shall be specified in the School Emergency Response Plan and shall include a minimum of six Fire and two Earthquake drills.)

88


Parent Communication 1.10 Each school shall make available and advise parents in September of each school year, an outline of

the school's Emergency Response Plan and include procedures for parents in the event of an emergency.

Supplies: 1.11 Each school shall maintain an "Emergency Kit" in an accessible area. The kit shall be checked for

contents at the beginning of each school year, labelled "Emergency Only" and sealed. Kits should be taken outside during each drill.


B. During An Emergency 1.13 In the event of an emergency all school personnel shall remain on the scene to ensure the safety of

pupils until otherwise directed by the administration of the school. 1.14 School emergency committee members shall know the location and use of fire-fighting equipment. 2. EXPECTATIONS FOR MAINTENANCE PERSONNEL A. Before An Emergency 2.1 Before an emergency each maintenance department shall develop an Emergency Response Plan

specific to the department’s geographical area and with respect to the Board's policy and regulations. 2.2 Maintenance staff shall be familiar with school Emergency Response Plans. 2.3 Maintenance staff shall be familiar with the location of service shut-offs in all school district

buildings. 2.4 Maintenance staff shall know the location and operation of items that may be required in an

emergency (chain saws, cutting torches, etc.) 2.5 Maintenance departments shall ensure that vehicle first aid kits are filled. 2.6 Maintenance staff shall ensure that all free standing gas fired and electrical equipment is properly

secured. 2.7 The Director of Facilities & Services shall, in co-operation with the Principal of each school,

establish emergency procedures for shutting off power, fuel and water mains, if required. 2.8 The Director of Facilities & Services shall, in co-operation with the Principal of each school

establish a procedure for setting up emergency toilets, uncontaminated water supplies and first aid centers.

B. During An Emergency 2.9 Maintenance staff at a school during an emergency shall report to the Maintenance Supervisor by

radio or phone and then report to the school principal to offer assistance. 2.10 If assistance is not required at the school, Maintenance staff shall return to the maintenance centre. C. After An Emergency 2.11 Following an emergency, maintenance crews will be dispatched to assist schools in preparing

buildings for re-entry.

89


2.12 After an emergency custodial staff, if on site, should report to the principal to carry out pre-arranged duties or as assigned...

3. EXPECTATIONS FOR TRANSPORTATION PERSONNEL A. Before An Emergency 3.1 Each transportation department shall develop an Emergency Response Plan specific to the

department's a geographical area and with respect to the Board's policy and regulations. 3.2 Bus Drivers shall be acquainted with school Emergency Response Plans. 3.3 Bus Drivers shall ensure that vehicle first aid kits are filled. B. During An Emergency 3.4 Bus Drivers shall follow emergency procedures as set out in the Emergency Response Plan. 3.5 In the event of an emergency event, Bus Drivers shall tune-in to local radio stations. 3.6 Drivers shall administer first aid, if necessary. 3.7 When safe to do so, drivers shall proceed with pupils to their regular bus stop (if at the end of the

day) or to the school. 4. EXPECTATION FOR SCHOOL BOARD OFFICE PERSONNEL A. Before An Emergency 4.1 The Board Office shall develop an Emergency Response Plan specific to their site and with respect

to the Board's policy and regulations. 4.2 Board Office staff should be familiar with the location of service shut-offs. B. During An Emergency 4.3 In the event of an emergency, the Board Office staff should report to the Emergency Operations

Centers for assignment. The Board office staff may be dispatched to assist schools. 5. EACH SCHOOL AND WORK SITE SHALL PURCHASE AND MAINTAIN AN EMERGENCY KIT (minimum contents) - St. John Ambulance First Aid Kit (as supplied by the Board) - Stick on labels (name tag for each pupil) - Waterproof pen - Collapsible water container (camping) - Medication for specific pupils (epi-pen etc) - Communication flags - to sign either "HELP" or "OK"

90

SD48 (Sea to Sky) Policy 904.3 Teacherage Rental

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky), recognizes that rental accommodation is limited in parts of the district and, therefore, it is necessary to provide accommodation in those parts of the school district.

Regulation 1. The teacherages are provided in various parts of the district for the use of

teachers and, if not required by teachers, other Board employees.

2. A fixed term rental agreement between the Board and the tenant shall be completed before the occupancy of the teacherage.

3. Rental payments are payable upon execution of the rental agreement and the first month’s and a damage deposit equal to half a month’s rent must be paid before the tenant occupies the teacherage.

4. A refund of the damage deposit is made, along with interest on the amount over the time of the tenancy, if the tenant leaves the teacherage in good, clean condition as certified by the Maintenance Supervisor and returns the keys to the Board Office.

5. Rental rates will be set by the Director of Operations after reviewing the current market rental rates in the community.

Adopted: November 1964 Revised: August 31, 2016

91

Q:\Policy Books\Regulations\R900\R904.3_with July edits.doc


REGULATION SERIES 900 - BUILDINGS & SITES R 904 USE OF SCHOOL FACILITIES & SITES R 904.3 Teacherage Rental This Regulation and the accompanying Administrative Procedures provide further direction for the rental of teacherages. 1. The teacherages are provided in various parts of the district for the use of teachers and, if not required by teachers, other Board employees. 2. A fixed term rental agreement between the Board and the tenant shall be completed before the occupancy of the teacherage. 3. Rental payments are payable upon execution of the rental agreement and the first month’s and a damage deposit equal to half a month’s rent must be paid before the tenant occupies the teacherage. 4. A refund of the damage deposit is made, along with interest on the amount over the time of the tenancy, if the tenant leaves the teacherage in good, clean condition as certified by the Maintenance Supervisor and returns the keys to the Board Office. 5. Rental rates are specified in the Administrative Procedures. Adopted: November, 1964 Revised: June, 1965 July, 1966 January, 1969 June, 1970 January, 1972 May, 1973 June, 1975 August, 1976 February, 1977 November, 1977 June, 1980 July, 1981 August, 1982 August, 1983 May, 1987 February, 1986 January, 1987 October, 1988 December, 1988 February, 1989 March, 1989

92

Q:\Policy Books\Admin Procedures\AP900\AP904.3_w July edits.doc


ADMINISTRATIVE PROCEDURES SERIES 900 - BUILDINGS & SITES

AP904 USE OF SCHOOL FACILITIES & SITES

AP904.3 Teacherage Rental These Administrative Procedures provide further direction for the rental of teacherages. 1. Rental Rates Rental rates will be set by the Director of Facilities and Services after reviewing the current rates in the community.

Adopted: November, 1964 Revised: June, 1965 July, 1966 January, 1969 June, 1970 January, 1972 May, 1973 June, 1975 August, 1976 February, 1977 November, 1977 June, 1980 July, 1981 August, 1982 August, 1983 May, 1987 February, 1986 January, 1987 October, 1988 December, 1988 February, 1989 March, 1989 October, 2000 Page 1 of 1

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SD48 (Sea to Sky) Policy 1002.1 District Parent Advisory Council

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky), believes that parental involvement and advice in the operation of a school system is desirable for a healthy and viable educational system. Therefore, it is the wish of the Board to encourage and support a District Parent Advisory Council. This Policy provides Board direction for the District Parent Advisory Council.

1. The District Parent Advisory Council will consist of the appointed representative from each school Parent Advisory Council.

2. The function of the District Parent Advisory Council will be to:

2.1 Promote the interests of education throughout the district and the province.

2.2 Make recommendations to the Board on district-wide matters relating to the education and well-being of students.

2.3 Provide a vehicle of communication between various school Parent Advisory Councils to assist with and coordinate the activities of these groups.

2.4 To liaise between the district and the B. C. Confederation of Parent Advisory Councils.

3. The District Parent Advisory Council will not involve itself in discussion of individual school district personnel, students or parents.

4. The District Parent Advisory Council will forward a copy of its constitution and bylaws to the School Board.

Adopted: July, 1991 Revised: August 31, 2016

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REGULATION SERIES 1000 - SCHOOL-COMMUNITY RELATIONS R 1002 PARENT ADVISORY COUNCILS R 1002.1 District Parent Advisory Council This Regulation provides Board direction for the District Parent Advisory Council. 1. The District Parent Advisory Council will consist of the appointed representative from each school Parent Advisory Council. 2. The function of the District Parent Advisory Council will be to: 2.1 Promote the interests of education throughout the district and the province. 2.2 Make recommendations to the Board on district-wide matters relating to the education and well-being of students. 2.3 Provide a vehicle of communication between various school Parent Advisory Councils to assist with and coordinate the activities of these groups. 2.4 To liaise between the district and the B. C. Confederation of Parent Advisory Councils. 3. The District Parent Advisory Council will not involve itself in discussion of individual school district personnel, students or parents. 4. The District Parent Advisory Council will forward a copy of its constitution and bylaws to the School Board.

Adopted: July, 1991 Page 1 of 1

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SD48 (Sea to Sky) Policy 1002.2 School Parent Advisory Councils

Page 1 of 1

The Board of Education, School District No. 48 (Sea to Sky), believes that the school is enhanced by strong community-school liaison. To this end, it encourages the development of Parent Advisory Councils through processes appropriate to the needs and circumstances of each school community.

Regulation This Regulation provides Board direction for Parent Advisory Councils.

1. If there is a functioning Parent Advisory Council within the school, it is expected that the Parent Advisory Council Executive, in consultation and cooperation with the school Principal or designate, will assume responsibility for maintaining an effective Parent Advisory Council from year to year.

2. If there is no Parent Advisory Council for a school, the Principal or designate for the school will call a meeting of parents to ascertain if there is sufficient interest to establish a Parent Advisory Council as per the School Act.

3. Membership of the Parent Advisory Council will be open to parents and guardians of all students attending that school. The Principal or designate will be non-voting, ex-officio member of the Council. The Council may, if it chooses, include representatives of the teaching staff, the student council in secondary schools, and interested members of the public as non-voting members as per each individual school’s Parent Advisory Council constitution and bylaws.

4. There must only be one Parent Advisory Council for each school as per the School Act.

5. Each Parent Advisory Council is to formulate a constitution and bylaws in consultation with the Principal or designate of the school. Parent Advisory Councils are to make an application to the Board for formal recognition of their status by submitting a copy of their constitution and bylaws with the School Board.

6. A Parent Advisory Council, through its elected officers, may advise the Board, Principal and staff of the school respecting any matter relating to the school. The Council will not discuss individual school personnel, students or parents.

7. Parent Advisory Councils should educate the parents to access the system.

8. Each Parent Advisory Council is encouraged to appoint a member (and alternate) who will represent that Council on the District Parent Advisory Council.

Adopted: July, 1991 Revised: August 31, 2016

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The Board of Education, School District No. 48 (Sea to Sky), believes that the

school is enhanced by strong community-school liaison. To this end, it encourages the development of Parent Advisory Councils through processes

appropriate to the needs and circumstances of each school community.

The Regulation accompanying this Policy provides Board direction for Parent Advisory Councils.

Regulation

This Regulation provides Board direction for Parent Advisory Councils.

1. If there is a functioning Parent Advisory Council within the school, it is

expected that the Parent Advisory Council Executive, in consultation and cooperation with the school Principal or designate, will assume

responsibility for maintaining an effective Parent Advisory Council from year

to year.

2. If there is no Parent Advisory Council for a school, the Principal or designate

for the school will call a meeting of parents to ascertain if there is sufficient

interest to establish a Parent Advisory Council as per the School Act.

3. Membership of the Parent Advisory Council will be open to parents and

guardians of all students attending that school. The Principal or designate will be non-voting, ex-officio member of the Council. The Council may, if it

chooses, include representatives of the teaching staff, the student council in

secondary schools, and interested members of the public as non-voting members as per each individual school’s Parent Advisory Council

constitution and bylaws.

4. There must only be one Parent Advisory Council for each school as per the

School Act.

5. Each Parent Advisory Council is to formulate a constitution and bylaws in consultation with the Principal or designate of the school. Parent Advisory

Councils are to make an application to the Board for formal recognition of

their status by submitting a copy of their constitution and bylaws with the School Board.

6. The purpose of the Parent Advisory Council is to advise the administrative officers and staff on any matter concerning programs and policyA

Parent Advisory Council, through its elected officers, may advise the Board,

Principal and staff of the school respecting any matter relating to the school. The Council will not discuss individual school personnel, students or

parents.


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8. Each Parent Advisory Council is encouraged to appoint a member (and

alternate) who will represent that Council on the District Parent Advisory Council.

Adopted: July, 1991 Revised:

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REGULATION SERIES 1000 - SCHOOL-COMMUNITY RELATIONS R 1002 PARENT ADVISORY COUNCILS R 1002.2 School Parent Advisory Councils This Regulation provides Board direction for Parent Advisory Councils.

1. If there is a functioning Parent Advisory Council within the school, it is expected that the Parent Advisory Council Executive, in consultation and cooperation with the school administrative officers, will assume responsibility for maintaining an effective Parent Advisory Council from year to year.

2. If there is no Parent Advisory Council for a school, the administrative officer for the school will call a meeting of parents to ascertain if there is sufficient interest to establish a Parent Advisory Council as per the School Act.

3. Membership of the Parent Advisory Council will be open to parents and guardians of all students attending that school. The administrative officers will be non-voting, ex-officio members of the Council. The Council may, if it chooses, include representatives of the teaching staff, the student council in secondary schools, and interested members of the public as non-voting members as per each individual school’s Parent Advisory Council constitution and bylaws.

4. There will be only one Parent Advisory Council per school.

5. Each Parent Advisory Council is to formulate a constitution and bylaws in consultation with the administrative officers of the school. Parent Advisory Councils are to make application to the Board for formal recognition of their status by submitting a copy of their constitution and bylaws with the School Board.

6. The purpose of the Parent Advisory Council is to advise the administrative officers and staff on any matter concerning programs and policy. The Council will not discuss individual school personnel, students or parents.


8. Each Parent Advisory Council is encouraged to appoint a member (and alternate) who will represent that Council on the District Parent Advisory Council.

Adopted: July, 1991 Page 1 of 1

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16‐02‐10 FSC‐O Minutes Page 1 of 3

School District No. 48 (Sea to Sky) FACILITIES & SERVICES COMMITTEE MINUTES February 10, 2016 16-02-10 FSC-O School Board Office Squamish, BC Time: 12:30 PM The meeting was called to order at 12:32 pm. Attendees: Chris Vernon-Jarvis, Chair Rick Hume, Director of Facilities & Services Shehzad Somji, Secretary-Treasurer Ian Currie, Assistant Director of Operations Anne MacDougall, Administrative Assistant Peter Jory, Director of Instruction: Technology & Innovation 1. AGENDA

Recommendation: “THAT the agenda of this meeting be approved.”

MOVED/SECONDED: CARRIED 2. MINUTES

No prior meeting minutes. 3. DISCUSSION ITEMS A. Biomass Boiler Update

The Assistant Director of Operations, Ian Currie, reported that the boiler is on order and expected to arrive with the container this spring. Hook up will be done during the summer and into the fall. It will provide seventy to eight percent of the heat for both Squamish Elementary (SQE) and Howe Sound Secondary (HSS) schools, while existing boilers will remain connected and pick up the difference during peak times. The new boiler will reduce natural gas consumption by about eighty percent; there will still be some gas use at peak loads. It is the equivalent of a hi-efficiency gas boiler, but produces less emissions. There is very little heat loss during transmission through the pipes, and there should be no smoke, smell and very little noise. Trustee Vernon-Jarvis asked why not order two boilers? These boilers are very expensive and the boiler ordered can handle the load of both schools. Life expectancy is 25 years, payback 80-90 years. They are designed to meet carbon neutrality.

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The out building on the field will have heat and power, so might be possible to also include a kitchen, concession stand, small equipment storage and/or lockers. Students in the Carpentry program at HSS could potentially participate in its construction.

Funding includes boiler and engineering, but not building permits. B. Continuous Optimization Program Updates The project at HSS is about ninety-five percent complete. Funding

incentives were provided by BC Hydro.

Don Ross has just completed an investigation report for upgrades. Eight measures have been identified, six are reasonable and are similar to what has been done at HSS. Pay back is between seven and eight years depending on how many of the measures are implemented and to what extent. Pemberton Secondary is in the investigation phase at this time. The students are engaged at all of the schools in this program and there is a competition slated for March between Whistler Secondary (WSS), PSS and HSS to see who can reduce the most energy consumption in a week. Students from these schools will also be taking a tour of WSS on February 15th, to see the equipment that has been installed.

C. Carbon Neutral Capital Program

The Don Ross Biomass boiler proposal is a $700,000 project. The boilers are way past their service life. It was the number one priority on the submission to the Ministry. Trustee Vernon-Jarvis asked what happens if a bio-mass boiler goes down in the winter when it’s providing eighty percent of the heat? In all cases the old boilers will remain as back up, and were very good boilers in their day, so should be reliable. Fuel for the bio-mass will be coming from a factory in Princeton. There is also the potential that local providers might find incentive to provide fuel. Lillooet & Cowichan school districts both have bio-mass boilers. A truck load of pellets in the Lillooet district will last about 3 weeks. Brackendale needs upgrading to hi-efficiency boilers, same for Spring Creek.

Once the Ministry issues the Echo report, the Board will have an idea regarding SD48’s Capital Plan.

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Mr. Hume will be working on the Facility Grant plan shortly, and the schools will want to know what will be done at their facilities in the coming year.

Trustee Vernon-Jarvis asked if we have a process on reporting things like electrical systems that are due to be replaced, due to the age of a building, and stated there should be a formalized written report if replacement is deferred, indicating that it has been inspected and found to be safe. Trustee Vernon-Jarvis asked if the electrical and plumbing is closed off in our buildings, like in residential properties. Mr. Hume responded that many of our schools have crawl spaces where mechanical equipment and plumbing can be accessed to upgrade, add, and/or replace.

D. Site Tour of Mamquam Elementary School 4. ADJOURNMENT Recommendation: “THAT the meeting be adjourned. MOVED/SECONDED CARRIED The meeting portion was adjourned at 1:00pm to facilitate the site tour of Mamquam Elementary School.


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Aboriginal Education Council Meeting MINUTES Friday February 19, 2016 16-02-19 School Board Office

Squamish, BC The meeting was called to order at 11:59pm.

Attendees:

Rebecca Barley, Vice-Chair Martina Pierre, Mount Currie Band (Via Teleconference) Teresa Sampson, N’Quatqua Nation

Veronica Bikadi, Elder, Mount Currie Band Kerry Redman, Off Reserve Parent Representative Lisa McCullough, Superintendent of Schools

Laura Godfrey, Trustee Susan Leslie, District Principal, Aboriginal Education

Steve Lloyd, President, Sea to Sky Teachers’ Association (SSTA) Anne MacDougall, Administrative Assistant

1. Opening prayer Veronica Bikadi provided the opening prayer.

2. Adoption of the Agenda A. Recommendation: “THAT the agenda of this meeting be approved.”

Moved: Laura Godfrey Seconded: Theresa Samson

Motion: CARRIED

3. Approval of Minutes of Prior Meetings A. Recommendation: “THAT the minutes of the Aboriginal Education

Council meeting held October 30, 2015 be adopted.”

Moved: Laura Godfrey

Seconded: Theresa Samson Motion: CARRIED

4. Terms of Reference/Elections The District Principal for Aboriginal Education, Susan Leslie, advised that based

on the Terms of Reference council was overdue in electing a new Chair and Vice-

Chair. Nominations and voting were done by secret ballot. Superintendent McCullough and Ms. MacDougall acted as scrutineers. Ms. Pierre privately

phoned in her nominations to Ms. Leslie.

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5. Election of Chair There were three nominees. Josh Joseph, Councilor, Squamish Nation was

absent from the meeting, however it was noted that were he present, council felt

he would accept the nomination, so the nomination was accepted by council on Mr. Joseph’s behalf. Two council members declined to stand. Josh Joseph was elected in absentia, by acclamation. Follow up is required to ensure that Josh is

willing to accept this role.

6. Election of Vice-Chair There were three nominees, two accepted the nomination. Martina Pierre was elected Vice-Chair.

Motion: “That the council accept Josh Joseph as Chair of the

Aboriginal Education Council, for the term as noted in

the terms of reference effective as of February 19, 2016.

Moved: Rebecca Barley Seconded: Laura Godfrey

Motion: CARRIED

Motion: “That the council accept Martina Pierre as Vice-Chair of the Aboriginal Education Council for the term as noted in the terms of reference effective as of

February 19, 2016.”

Moved: Rebecca Barley

Seconded: Laura Godfrey Motion: CARRIED

7. Announcements: A. Chairperson's Remarks

Ms. Barley, Vice-Chair, is happy to welcome the new Chair and Vice-Chair allowing her to step down. Martina Pierre, Vice-Chair, assumed her

responsibilities to chair the meeting for the balance of the agenda. B. District Principal’s Remarks:

1. Introduction of Off-Reserve Representative Welcome to Kerry Redman, our new off reserve parent representative, and to Angela Bradbury, not present at the meeting, but who will be sharing

the responsibilities with Kerry as an alternate.

2. Shared Learnings/Reconciliation Blanket Project In response to a suggestion from the Sko’mish Nation, each school will be gifted a Reconciliation Blanket for their community to fill and complete.

Through the Inquiry process schools will take from their learning and

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represent it on their Reconciliation Blankets. Squamish Nation has allocated some of their budget surplus and divided it equally among the16 schools and programs in our district, resulting in $1,304 being allocated to

every school and program in the district, to work on deeper learning of aboriginal land and culture. Ms. Redman asked how these experiences are going to be shared more widely, and will the projects be brought

together to be shared outside the school community? Ms. Leslie responded that part of the reconciliation process is to celebrate, so the

work will be showcased together at a later date. School District No. 48 (SD48) has also received a Network of Inquiry grant

of $1000 for each school. This funding may be used differently based on their inquiries, with some examples being field trips, elder visits or co-planning. Every school has worked on an inquiry project supporting

deeper learning through an indigenous lens. This is a direct result of SD48’s November 6th learning on Implementation Day. Teachers wanted

to move forward on reconciliation and every school is involved through their school representative on the Shared Learnings Committee.

We have a team of Shared Learning Teachers presenting at the Network of Inquiry & Innovation (NOII) conference May 13th and 14th, 2016. They will

be sharing their learning journey in bringing aboriginal perspectives into classrooms.

Vancouver Island University is bringing a team of student teachers from their school to observe learning in our classrooms.

3. Aboriginal Ways of Knowing/Worldview Perspectives This is a draft document that was developed in consultation with

Aboriginal communities based on aboriginal world views and perspectives. It is a way of being and learning, not just a document or book brought in to read. An example would be learning in a circle. The document talks

about different practices teachers can use to support learning through the lens of land, language and culture.

4. Performance Indicators The Aboriginal Education Committee met on Tuesday, February 16th and

looked at indicators and assessment tools that might be used. The Committee felt the information captured in the Superintendent’s Report was important. Discussion occurred about the difficulty of measuring goal

number four on health and the data collection used, noting there are fewer physical activities in the north that students can participate in due to late

travel home. Ms. Leslie made the suggestion that she would like to give students a voice, and ask them how their health is, using the assessment tool developed by the Shared Learning teachers (circles of learning).

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5. Assessment Tool Roll Out Shared Learning teachers have been working with this assessment tool in their classrooms for about eight months, developing this draft. Each pie

portion assesses part of the wheel. This is one of the tools staff want to use, and think it will help with collecting data for goal number four. It would only be one part of an assessment tool package. The hard data

comes from reporting such as graduation and transition rates. Ms. Leslie would like to do a one grade dip in each school, for all students, not just

Aboriginal students. Ms. Leslie feels this learning is for all students, but the committee has said they want the data separated. Ms. Pierre suggested it would be good for an observation to happen when the

students are using the wheel. There will be sessions in the North and South where all Aboriginal students will use the wheel. Superintendent McCullough would like to see children helping children get to know

themselves, and if Aboriginal children could work together and learn, this would be an opportunity for the Aboriginal Education Council and

teachers, to observe student learning. Ultimately SD 48’s goal is for Aboriginal Ways of Knowing to be practiced in every classroom.

The Aboriginal Education committee will need to decide on the performance indicators and those will be brought forward to Council for

approval. Ms. Redman stated she’d be interested in data that might come from a more integrated community event, instead of when children are at school.

A lot of the work is coming from our District Aboriginal Education Youth Leadership group. Ms. Leslie feels the key is the circle, where everyone is

equal in sharing, and that students are given the opportunity for voice and choice. Thank you to the teachers who have created this work. There is

no curriculum for Aboriginal Youth Leadership classes, so our teachers have done a wonderful job of creating their own.

Ms. Bikadi had a non-aboriginal parent in Pemberton approach her about wanting to learn the Ucwalmícwts language. Ms. Bikadi stated it is a good

sign that parents have gone from questioning why their children are learning the language, to wanting to learn it themselves. Superintendent McCullough stated parents are welcome in the classroom during the

lesson times, and suggested our district might want to consider community language engagements where students could teach what they have learned to others.

6. 24 Hour Drum Leadership Focus 2016

The date has been changed back to May 6th at Whistler Secondary School. Last year the students learning inquiry was an eight month journey that culminated in a film about their learning process. The actual work was

shared in multiple presentations on May 1st. The process was about

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students finding their voice, taking risks, and sharing their learning with others, often in very uncomfortable situations.

The students want to continue similar work this year. The Aboriginal Education Youth Council met in January to co-create and co-plan the inquiry this year. They have chosen an environmental focus. Planning

will include interviewing elders about the land and how it has changed over time, and how to bring awareness about what is happening in our

environment today. The process and structure to share is still being developed with ideas around groups sharing culture in drums, song and/or dance. Some entertainment is planned but not firmed up yet.

David Suzuki has been contacted for an interview. Tamo Campos, his grandson, was recently in the north doing a presentation. Ms. Pierre will share his contact information with Ms. Leslie. Council was reminded that

a balanced perspective must be presented on any subject in our schools.

8. Information Items: A. Final 1701 Targeted Funds Budget North and South The final budget was not complete in the fall when presented to council, so it

has been included in the information package. The counsellor position was filled about two weeks after the budget was finalized, so that budget item will

be spent. B. Aboriginal Student Enrollment Projections

Our Aboriginal enrolment is trending downward, with 638 students in 2013, 604 students last year, and 578 this year. Projections for the next three years continue to show a decline, with September 2018 enrolment expected to

be only 497 students. This is due to lower birth rates. The impacts are devastating on budgets, in particular for the north, and will affect services to

students. A brochure was circulated last year educating students and parents about

self-declaring ancestry, and who is eligible. The brochure resulted in approximately a dozen more students self-declaring. Ms. Leslie will continue

to put the information out to encourage more self-declaration through education.

Ms. Bikadi stated a parent was angry last year about being asked to complete some paperwork given to her granddaughter by the Aboriginal Education support worker. It was suggested a parent information night, more specific

information in school newsletters, and/or a link in newsletters to more detailed information could be helpful.

Ms. Pierre stated Chief and Council are mandated to stick to their strategic plan and that a good way to get support from the band was to make a request

to them, and to parents, for funding help. She further stated that it is the

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responsibility of all First Nation peoples to advocate for more funding. Current funding levels are not meeting the needs of First Nation students and additionally, more funds are needed to promote aboriginal perspectives and

success. Superintendent McCullough reminded Council it is their responsibility to give

feedback and recommendations to the Committee, but also to pass motions of recommendation for consideration to the Board of Education.

Ms. Pierre, speaking on behalf of the Lil’wat Nation, stated that their nation

needs a protocol agreement with SD48.

After discussion, the following motions were drafted by council, for band

members to take to Chief and Council for consideration.

Draft Motion: “That the Aboriginal Education Council request that

The Board of Education write a letter of support to the Provincial Government, for increased funding to enhance Aboriginal language and cultural learning in

British Columbia public education.”

Draft Motion: “That the Aboriginal Education Council request that The Board of Education write a letter of support to the Provincial Government, for increased funding for

British Columbia public education to encourage public engagement educating all of society about the place of Aboriginal peoples within the Canadian mosaic and

the importance of redressing historical damage done to Aboriginal communities.”

There was a brief discussion on getting more information out publicly, to help

remove barriers to self-identification, and to share the message that support

is for all indigenous peoples regardless of origin. It was suggested this item could be a topic for discussion at a future council meeting.

9. Other Business: SSTA President Steve Lloyd spoke about SD48’s progress, and his sharing of it at

the British Columbia Teachers’ Federation Annual General Meeting. He also stated that the participation and input of elders at the last curriculum implementation day was appreciated by teachers.

10. Closing prayer – Veronica Bikadi

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11. Adjournment A. Recommendation: “THAT the meeting be adjourned.”

Moved: Laura Seconded: Kerry Motion: CARRIED

Meeting adjourned at 2:55pm.

Next Meeting: May 27, 2016, 10:00am – 2:00pm, Ts’zil Learning Centre, Mount Currie, BC

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SD48 Media Report to the Board July-August 2016

The following is a list of articles published with reference to School District No. 48 initiatives and topics of interest

pertaining to the community(ies) at large.

# Publication Date Published Online

Date Published in Print

Title of Article Author Interviews… Hyperlink

1 The Whistler Question

July 4 July 5 The Wellness

Almanac: The

bravest day of

the year

Lisa Richardson

Clare Hanbury, SHE community members

http://bit.ly/29JdxdP

2 Pique Newsmagazine

July 7 July 7 Growing little green thumbs at Myrtle Philip's school garden

Brandon Barrett

Christy Craig (MPE)

http://bit.ly/29z93AD

3 The Squamish Chief

July 7 July 7 Letter to the

Editor: Blessing

welcome at grad

Ashleigh Giffen

N/A http://bit.ly/29UvIwM

4 Nootka Street Productions (on YouTube)

July 28 N/A Week in the life of a transgender teen: Tobin

Nootka Street Productions

Tobin (HSS student)

http://bit.ly/2aKVsec

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http://bit.ly/29UvIwM








