CAL POLY POMONA FOUNDATION, INC.

BOARD

INSIGHTS

JUNE

2012

A SMART& HEALTHYCHOICE

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Even though the academic year is winding to a close,the Foundation Dining Services has its eye on the fu-ture and is preparing for big changes with the addi-tion of exciting new retail options in the comingmonths.

Fall 2012 will bring the opening of the College ofBusiness Administration complex, within this vibrantcomplex will be our newest addition to the campusdining venues, Einstein Bros Bagels.

The addition of Einstein Bros Bagel meets severalneeds for the campus community, it offers quick,freshly baked bagels and pastries to the north sideof campus along University Drive across UniversityDrive from the Resident halls and creates a uniquedestination for students and staff to eat, meet, study,and socialize,” says Brett Roth, Foundation DiningServices.

It’s not just about bagels with a “shmear” anymore.Increasingly, people are turning to Einstein Bros forquick, tasty lunches—from innovative salads tohearty soups and creative sandwiches. High-qualityfood is the standard here, with a diverse menu rang-ing from gourmet, to-go coffee and specialty coffeedrinks to baked goods, salads, made-to-order bagelsandwiches and desserts.

The installation will be completed by the end ofJune, and pre-training of management staff mem-bers will begin shortly in preparation for the officialopening this Fall.

JOINING THE CLUBcal poly pomona is

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There are over 300 Einstein Bros locations within 27 states. We areexcited to have one right on campus!

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Pizza with the PresidentsApril 24 was the perfect day for the “Pizza with the Presidents”

event held at the University Quad. Foundation Dining Services pro-

vided Round Table Pizza and Pepsi as the crowds of students, staff,

and faculty gathered to hear President J. Michael Ortiz and Associ-

ated Students, Inc. President Johnathan Jianu.

The event started with a recap of the California Higher Education

Summit in Sacramento that was attended by Ortiz, Jianu, and about

15 students from the Cal Poly Pomona campus. Jianu talked about

the legislation that was discussed and upcoming initiatives that will

be on the ballot in November.

President Ortiz answered questions concerning Sacramento and

the possible effects of budget cuts if Governor Jerry Brown’s auto-

matic cuts are triggered. The cuts could reduce the CPP budget

by $9.4 million, and although they would not affect tuition prices,

they would most certainly affect the number of courses CPP offers,

according to Ortiz.

As the questions and answers pro-

gressed, many staff members were

called upon to address specific is-

sues and concerns. The topics

ranged from the firing of Track and

Field Head Coach Troy Johnson to

the addition of more green or re-

cycled serveware from Dining Serv-

ices, which was explained by

Foundation Executive Director, G.

Paul Storey.

Students brought up various is-

sues. Pizza and Pepsi was enjoyed

by all. foundation.csupomona.edu

PUBLISHED BY:Cal Poly Pomona Foundation. Inc.

Ph: 909-869-2912Fx: 909-869-4549

Board Insights provides communication on a range of activities that are taking place

in the Foundation. The objective of this

publication is to provide board members with

opportunities to learn more about the Foundation and strengthen communication.

WHAT YOU SPEND ON CAMPUS …

STAYS ON CAMPUS

Surplus funds generated by all Cal Poly Pomona Foundation

operations go back to the University to provide financial

and facility resources to benefit students,

faculty and staff.

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Foundation and Science Council Grow Goodwill

On Saturday, May 5, over 300 volunteers met at Kings-ley Elementary School for a revitalization effort of theoldest elementary school in Pomona. Individuals ar-rived from throughout the Inland Empire to help paint,clean, renovate the school’s cafeteria, and more.

The Science Council of Cal Poly Pomona participatedby planting gardens with young herb and vegetableseeds donated by the Foundation and purchased at theFarm Store. Students from the Science Council createdraised garden beds on unused plots of land at theschool for the students to take over to cultivate andmaintain.

“It was thrilling to see hundredsgive up their Saturday to help in-vest in the education of our com-munity’s children,” said InlandEmpire United Way CEO GregoryBradbard.This was the biggest community service event that theScience Council has participated in, and they hope tocontinue their involvement in the local community andability to represent Cal Poly Pomona.

The Science Council of Cal Poly Pomona is the centralrepresentation body of all student organizations withinthe College of Science.

This donation by the Foundation is one of the manyways we support various student clubs on campus; lastyear the Foundation donated over 4.5 million dollars incash and other support to the University.

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Innovative Program Saves Sofas and Cents In the spring of 2011, the University Village was spend-ing, on average, between $300,000 and $500,000 peryear on new furniture acquisitions for its various housingunits. Old, damaged, or worn pieces were donated tocharities or discarded on a regular basis.

By the fall of 2011, Ken Fisher, Director of the Cal PolyPomona Foundation Housing Service, had begun to im-plement an initiative that would boost the longevity ofthe sofas, increase resident satisfaction, and reduce theannual expenditures by 90%!

The Furniture Recycle Program has been in effect forless than a year, but has proven its value in sustainabilityand economic viability.

“A program like this is always tough to start, most ofthe hard work is at the beginning, but once all threephrases are complete, then it becomes just about main-taining,” says Ken Fisher.

The recycling, or recovery, of sofas is completed in seg-ments to minimize impact on resident life. Forty sofasare rotated out of circulation and picked up at the Vil-lage by a company in Whittier, CA. Within six weeksthe couches are stripped, recovered, and returned as-good-as-new to the Village. Once they are returned,they replace forty additional sofas, …and so on.

Although using the services of a company that is closeto Cal Poly Pomona seemed inevitable, according toKen, it took a lot of research to locate the right vendorwho could complete the task while maintaining a ‘greenfactory’ environment and be cost effective.

Finding this particular company has provided an addedvalue to The Furniture Recycle Program by keeping thework local and stimulating the regional economy. It alsoreduces the Foundation’s carbon footprint by not hav-ing to ship these bulky items long distances.

Previously, most of the new furniture items were pur-chased and shipped from as far away as Texas and

Louisiana. The short commute to Whittier lets us allbreathe a little easier.

Being green isn’t the only benefit of the program be-cause it has the potential to save the Foundation, andadd revenue to the university, by hundreds of thou-sands of dollars – and that is a direct savings, while theindirect financial benefits are even higher.

An average year for new furniture acquisition could beas high as $500,000. With The Furniture Recycle Pro-gram, annual expenditures on furniture – both recov-ered and new replacement items – average about$50,000!

This savings not only benefits the Foundation and theuniversity, but also adds an immeasurable value to theresidents, students, and parents who have an improvedcampus experience as their living environment is con-sistently updated with “new” amenities for their apart-ments.

“Gone are the days of stained, smelly couches,” saysRegina Allison, Foundation Housing Coordinator, “andwe’re very excited to add coffee tables, dining tablesand chairs to our recovery items in the fall of 2012.Everything will be like new.”

The Village continues to green up its act by using othergreen factories for its kitchen and bathroom remodels.These projects can be completed, from production toinstallation, with little to no environmental impact.

The Furniture Recycle Program provides residents withclean, refurbished items while keeping work local andcontributing to larger financial residuals that can be re-cycled back to Cal Poly Pomona. It is a great exampleof how a small idea, and a little ingenuity, can have alarge impact.

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Resolutions Passed at the Recent Board Meeting

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381

382

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384

385

386

2012-2013 Election of Officers

2012-2013 Budget

Investment Report-3rd Quarter2011-2012

GASB vs. FASB Accounting Standards

Revisions to the Foundation’s Articles of Incorporation and Bylaws

PARS Vacation/Sick Leave Conversion Program

Policy 207-Update

BOD approves the slate of officers presented bythe Nominating Committee for the fiscal year2012-2013

BOD approves the Proposed Operating and Capi-tal Budgets for fiscal year 2012-13 and forecastsfor fiscal year 2011-12 for General Activities, En-terprise Activities, Supplemental Programs, Des-ignated Gifts, Reserves and the long-range cashplan/reserve

The Foundation’s Endowment and General In-vestment Policies 130 and131 requires a com-prehensive quarterly report of the investmentportfolios performance be provided to the In-vestment Committee and Board of Directors at aregularly scheduled meeting. Foundation man-agement believes that the quarterly investmentreports are in compliance with the investmentpolicies and recommends the quarterly invest-ment reports be approved. BOD Approves

That the Corporation adopt the GovernmentalAccounting Standards Board hierarchy subset ef-fective for Fiscal Year 2011-12; and 2. That theOfficers and Executive Director are authorized totake appropriate actions to implement this reso-lution, including recommendations to the Boardto amend the Articles of Incorporation and By-laws. 3. Said actions shall be reported to theBoard of Directors, the University, and the inde-pendent audit firm.

BOD approves and adopts the changes to the Ar-ticles of Incorporation and Bylaws.

BOD has reviewed the surplus, reserves anddebt service coverage and approves the fundingfor the PARS Vacation/Sick Leave ConversionPlan of Cal Poly Pomona Foundation, Inc. effec-tive July 1, 2012

BOD has reviewed Policy 207, Educational Assis-tance Policy and approves the revisions-revisedmaximum academic year reimbursement for feeschedule for grad and undergrad coursework andto allow two dependent children to receive tu-ition reimbursement at the same time

ResolutionNumber

Brief Description of ResolutionDocument Subject

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This past spring, Foundation Dining Services implemented an innovative recycling initiative with Bur-rtec Waste Services to include food waste in their composting program.

Previously, only papers, plastics, and cardboard were separated fromthe trash destined for the landfill, now all organic food wastes are putin special biodegradable bags and converted into compost.

This pilot program has just begun to roll out, and Cal Poly Pomona isone of a handful of organizations in California to start diverting itslarge amount of organic waste from the landfills to the recycling cen-ter.

“It couldn’t have been an easier transition;” stated Aaron Neilson,Associate Director Dining Services, “all of our waste, from prepara-tion to discarded food from the dish room is all placed in Burrtecsupplied bags, thrown in the special bin, and hauled away twice aweek. It’s simple, easy, and saves the environment.”

On average, food and organic waste from Los Olivos, where theprogram is currently in place, produced an average of 10 cubicyards of waste per week, which is now being saved from the land-fills – that’s nearly 2,100 cubic yards per year!

The hope is to expand this composting service to other food serv-ice operations on campus including the Farm Store and KelloggWest to reclaim their organic waste.

Cal Poly Pomona is one of the first campuses in the nation to startsuch a comprehensive organic waste program, and leads the wayfor other universities to implement similar recycling measures.

This was not about money, there were no financial incentives forus, or Burrtec, to implement this program.” Brett Roth, Founda-tion Dining Services Director said. “It was purely a good proposi-tion to reclaim our food waste and further our commitment tocreating a greener campus environment.”

Los Olivos leads the way

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Save The Date : Alumni Assn. Golf Tournament The Cal Poly Pomona Alumni Association is committed to recognizing outstanding student leaders and pro-viding scholarships to deserving students. Your participation in the Alumni Association Golf Tournamenthelps us support our students and we are proud to see our scholars succeed, graduate and join the ranks ofour 115,000 alumni.

Join us on Monday, September 24, 2012 South Hills Country Club2655 South Citrus Street West Covina, CA 91791Registration 7:45 AM Shotgun Start 9:00 AM For more information, please email

CPalumni@csupomona.edu

Foundation SummerHoursJune is the time of year when some of the unitschange their work schedule and work four days aweek, 10 hours each day, and take off Friday eachweek. Most find this schedule highly desirable…

Foundation administration in building 55 will com-mence the 4/10 schedule on June 11th and will re-main on that schedule until Labor Day week.

More information will follow on the 4/10 scheduleand which units will participate and which units willwork a different schedule. In all cases, please verifywith your supervisor or unit Director on what sched-ule you will work during the summer months.

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All Hands Meeting MinutesApril 24, 2012 I Farm Store Classroom I 3:00pm

Paul Storey, Executive Director• Paul welcomed everyone to the Farm store All Hands Meeting.• A short meeting is expected since several Directors are not here; David, Edwin and Cameron.• The proposed budget will be discussed at the upcoming committee meetings.• The Foundation has had a fantastic year taking into consideration the budget crisis, poor economy

and during a time of overwhelming budget cuts for the University.• The President announced at the Pizza for the President meeting on Tuesday that if tax incentives are

not passed there will be another $9.4 million cut to this campus.• The Foundation is forecasting to generate $2.6 million in surplus with $1.5 million which is

approximately 60% going back to the campus thru the designated gift.• The Bookstore used to be the largest source of revenue for the Foundation, now the times have

changed and Dining Services is the largest contributor.• $3.3 million in capital improvements will go into the Village, Dining Service’s, Real Estate and our

research park. • $2.4 million will be moved into reserves.• We will make a $1 million bond payment.• All units have created a surplus this year including Kellogg West.• The proposed Designated Gift is $1.2 million.• No retirement incentives will be offered to employees and there are no corporate cuts involving

downsizing.• Employment incentives involving tuition assistance is being increased from one dependent to two

up to age 26.• $1 million will be funded to our medical retirement reserve.• $2 million will be paid to health care.• There have not been any requests for information from the Foundation due to the Transparency

Public Records Act.• The UET has been dissolved with assets moved the Foundation and we have increased our Board

members from 20 to 24 in response to the endowment transfer.• The next Board of Director’s meeting is May 24, 2012.• Paul thanked everyone for their hard work taking in consideration a downsized staff.

Dennis Miller, Director of Employment Services • Sharon Fradella-Stuewe, Associate Director of Employment Services has retired.• The Foundation is proposing an increase to the tuition assistance program to cover 2 dependent

children up to age 26.• The Pars Sick and Vacation Conversion will be effective July 1st 2012 instead of September, if the

resolution is approved by the Board.• Healthcare costs are being reduced due to the self-funding health care program established.• There will be no retirement incentive program this year.• Olivia Brittain in the Maintenance Department is retiring at the end of May. She will be

greatly missed.

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Randy Townsend, MIS Manager, (on behalf of David Prenovost who is at a conference)• Several new employees to introduce. Christine He in Financial Systems and Cecilia Lenasdotter in MIS.• The Payment Card Industry Policy (PCI) has been completed and is consistent throughout the university regarding

credit card security.• Employment Services will set up training for credit card handling.• The Business Process Review has been completed in order to improve the accounting process and performance.• The Kellogg West smart room has been finished and will provide cutting edge technology for all conferencing events.

Brett Roth, Director of Dining Services• This has been a very good year for Dining Services• Sales are up over $1million.• Reopened the CTTi Café at Innovation Village.• Einstein Bros Bagels and Pony Express opening at the College of Business new building in the fall.• Qdoba, which is a Fresh-Mex food concept, will replace Subway Express at the request of the students.• Remodeling Los Olivos lobby and Service Area.• Jamba Juice will be opened in the Recreation Center.• Looking at partnering with a major branded company for a Food Truck possibly in the fall.• Los Olivos will have new menus.• New Burrtec recycling program to begin at Los Olivos.• Introduced new Food and Beverage Manager Oscar Villanueva.

Ken Fisher, Director of University Village• Introduced staff involved with organizational changes; Lisa De La Cruz has been promoted to Assistant Director for

Residential Education, Davinah Simmons was promoted to fulltime Community Development Coordinator.• Cherie Bachman will soon graduate and move back to Tennessee.• Owen Caldwell has been promoted from Student Assistant to full time Technology Coordinator.• Occupancy is near to or has exceeded budget.• The Village provides a very good quality of life according to the student survey.• Looking into varied student housing that would include married students and single parents as well as

temporary housing for faculty and staff.• Installing wireless internet service in the Village soon.• Building a study lounge at the request of the students.• Introduced Monica Ascencio Support Service Specialist who sits at the front desk.

Clint Aase, Director of Bronco Bookstore• Sue Lucero has been made the new General Manager.• Nancy Herrera is the new Customer Service Operations Manager.• Stella Merrit has moved from a part time position to full time in the Accounting Office.• This has been a challenging period of change with course material offerings and the Bookstore is adjusting

accordingly.• Today starts the first day of commencement and the grad fair.• A new physical inventory process has been initiated at the Bookstore.

Sandra Vaughan-Acton, Director of Real Estate• A new pathway is being constructed to create a more efficient pathway from CTTi to S. Campus drive and Temple Ave.• Minor improvements have been made to pedestrian lighting and crossing at South Campus drive and Kellogg drive.

The object is to make it more user friendly for employees of American Red Cross and Edison to visit the campus.• A request for proposal has been accepted for a possible new tenant at Innovation Village.• A letter of intent from our construction company Trammel Crow is being negotiated for the next phase of Innovation

Village.

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• The CTTi Café has been reopened to accommodate American Red Cross and Edison employees.• We have reacquired a home in the Kellogg Tract and we are completing a renovation on it andshould be available shortly in addition to closing escrow on another Kellogg Tract home .• The Fair Oaks Walk homes are offering a new lease to purchase option.• The City of Pomona will repave South Campus Drive once commencement ends and they are alsoconsidering repaving Temple Ave. and Valley Blvd.

Alex Hernandez on behalf of Edwin Santiago, Director of Marketing• Marketing is always looking at improving their services through technology and social media.• Alex thanked all the Directors and all staff who helped out with the Bi-Annual Report and it is now

available online in addition to past year’s reports.• The Bridal Fair event was successful and brought in approximately 200 attendees.• The banner sign on the side of the 10 freeway in addition to Facebook ads brought in a good

portion of attendees to the Bridal Fair.• Graphics and station signage have been improved at Los Olivos.• An electronic comment box was insalled at Los Olivos and University Village and the Mongolian

Grill was brought back as a result.• Social Media staff Darren Isomoto and Lily Ly created a video to promote grad fair and showed it at

the All Hands Meeting.

Anne McLoughlin reminded staff to complete the AQMD Rideshare survey.

All Hands meeting ended at 4:05 pm.

KELLOGG HOUSE HOSTS PRINCIPAL INVESTIGATORS On May 10, 2012, the Foundationsponsored a reception to recog-nize the Principal Investigatorsand co-Principal Investigators whosubmitted proposals in fiscal year2011-2012 and others involved ingrant and contract activity.

These individuals have been in-strumental in pursuing researchand creative activities, establish-ing collaborative ventures with thecommunity, and building and enhancing educational programsthat contribute to Cal Poly Pomona and the social and economicvitality of our surrounding region.

The Foundation is very proud of the many accomplishments ofthe faculty and staff applying for and administering grant andcontract projects and is committed to continuing the highestlevel of service required for sponsored project administration.