bless: business licensing electronic support system

PHEI Management Sector

ESTABLISHING AND OPERATING

PRIVATE HIGHER EDUCATION INSTITUTION (PHEI)

BUSINESS IN MALAYSIA

GETTING STARTED :

GUIDEBOOK GUIDEBOOK

2

TABLE OF CONTENTS

Page

Introduction 5

Stages of Approvals in Starting the Private Higher Education 10

Institution Business

Stage 1 – Approvals for the Establishment of PHEI 15

1. Letter of Invitation (Only for Universities/College 16

Universities/Foreign Universities Branch Campuses)

2. Approval for Establishment of a PHEI 17

3. Approval for Appointment of a PHEI Chief Executive 19

4. Approval for Institutional Constitution 20

5. Approval for Company’s Memorandum and Article (M&A) 21

6. Approval to Conduct Courses 22

Stage 2 – Registration of PHEI to Initiate Operation 24

7. Registration of a PHEI 25

8. Registration of a PHEI Chief Executive 27

9. Teaching Permit for Local and Foreign Teaching Staff 29

3

Stage 3 – Additional Approvals to Continue Providing 31

Higher Education Services by PHEI

10. Recommendation by MOHE for the Application of Recruitment of 32

International Students

11. Recommendation for the Application of Employment Pass Expatriate 34

Teacher/Lecturer/Chief Executive in PHEI

12. Approval to Change, Renovate or Transfer of Premise 36

13. Approval of Additional Premise 38

14. Approval to Change Institution’s Name 40

15. Approval for Amendment of Company’s Equity 41

16. Approval to Conduct Additional Courses 42

17. Approval to Increase Course of Study Fee 44

18. Approval for Amendment of Course Requirement 45

19. Approval for Amendment to Medium Of Instruction 46

20. Approval to Renew Registration of PHEI 47

21. Application for Extension of Period for Teaching Permit of 49

Local and Foreign Teaching Staff

22. Approval to Change Details of Certificate of Registration of Chief Executive 51

23. Approval to Change Details in Teaching Permit 52

24. Recommendation for the Application for Extension of Employment Pass 53

for Expatriate Teacher/Lecturer/ Chief Executive in PHEI

25. Approval to Renew PHEI’s Licence to Enrol International Students 55

26. Approval for Replacement of Certificate of Registration of PHEI 57

(Lost or Defaced)

4

27. Approval for Replacement of Certification of Registration of Chief Executive 58

of PHEI

28. Approval for Replacement of Teaching Permit of Local and Foreign 59

Teaching Staff

29. Approval for Cancellation of Certificate Registration of PHEI’s Chief Executive 60

30. Approval to Sell/ Dispose/ Construct the Business of PHEI Relating 61

to Education

Stage 4 – Closing Down of Private Higher Education Institutions 62

31. Notice of Intention to Close down a PHEI 63

32. Approval to Close down PHEI 64

33. Cancellation of Registration of PHEI 65

Acknowledgement 66

Summary of Details Regarding Approvals Issued by Management Sector 67

Private Higher Educational Institution

5

INTRODUCTION

6

Introduction

The role of both the public and private Higher Educational Institutions (HEI) has been

proven to be increasingly important and necessary to provide access to higher education in

Malaysia as well as contributing towards realizing Malaysia as a world class education hub

and a centre of excellence.

In its bid to ensure those aspirations are fulfilled, the government had identified

several initial strategic plans to work on. This 2007 National Higher Education Strategic Plan

is focused on transforming Malaysian HEIs into world class institutions. The seven major

initiatives or strategic plans include widening access and increasing equity, improving the

quality of teaching and learning, enhancing research and innovation, strengthening HEIs,

intensifying internationalization, enshrining lifelong learning and reinforcing the delivery

systems of the Higher Education Minstry. The five critical outcomes of this plan include

governance, leadership, academia, teaching and learning and research & development. In

short, the real focus is the enhancement of the quality of the Malaysian human capital. Upon

graduation, these students must possess first class mentality which Malaysia needs to

remain relevant and competitive globally.

In order to ensure the success of such aspirations, the government through the

Malaysian Higher Education Ministry (MOHE) together with several other relevant Malaysian

Ministries and Agencies must ensure only the predetermined criteria and standards

complying HEIs qualify to establish and operate in Malaysia. Public Higher Education

Institutions are set up with government assistance making it certain that the necessary and

desirable criteria and standards are complied and practiced. Similarly, all efforts are

undertaken to ensure Private Higher Education Institutions (PHEIs) adhere and practice the

predetermined necessary and desirable criteria and standards.

7

In the case of establishing and operating PHEIs, registered companies have to apply

or in some cases invited to establish by the Minister of Higher Education. Hence, all

applicants are required to provide information for approval to the establishment, registration

and operational of PHEIs as well as approval for changes, additional and renewal of existing

practice and/or environment relating to PHEIs in order to reevaluate their capacity, capability

and sustainability to comply with the conditions set by MOHE as well as it. In general, PHEIs

are evaluated in terms of their capability to provide high quality higher education and provide

appropriate and necessary student welfare services to local and international students.

As of 31st December, 2009 there were 20 universities, 20 college universities, 5

branch campuses and 373 colleges that were registered with the Private Higher Educational

Institution Management Sector (PHEIMS). These PHEIs provided access to higher education

to around 425, 757 students including 58,294 international students.

The number of students applying to get into PHEIs has started to grow because of the

availability of loans from several agencies like PTPTN that made it possible for students to

pursue the career of their choice. In order to fulfill the different needs of students as well as

market needs, the number of course of studies including critical courses also began to grow

rapidly. As a result of such developments, more and more private companies are intending to

invest in the private higher education sector.

The Ministry of Higher Education is responsible to oversee the growth of PHEIs

through Private Higher Educational Institutions Management Sector (PHEIMS). As the

government is serious about achieving its objective of realizing Malaysia as an educational

hub as well as a centre of excellence, it will not compromise with quality. In this matter,

MOHE strives to monitor and regulate the growth of PHEIs with emphasis to approving

PHEIs capable of providing quality higher education. In order to realize high quality higher

education services is enabled in PHEIs, MOHE has the Private Higher Education

Institution Act 1996 (Act 555) and Regulations made there under to assist the

achievement.

8

To assist and complement the Act 555, application procedures are constantly being

reviewed to be in line with the amendments made to the Act and Regulations. As a result of

these developments, the guidelines, criteria and standards together with

application process and procedures will change from time to time in order to regulate and

manage the quality of PHEIs.

Applications are necessary to ensure that the basic and minimum requirements are in

place to guarantee the applying PHEI has the capability to deliver high quality higher

education services. Applications are made necessary for several stages to ensure that the

PHEIs are constantly aware, alert and consistently maintaining their quality services leading

to the quality of PHEIs. These applications allow MOHE to evaluate PHEIs for approvals.

MOHE is serious about approving and will not consider an application deemed not capable of

delivering.

This manual is prepared and attempts to provide guidance to applicants on how to get

started to establish and register PHEIs, obtaining approvals to operate PHEIs as well as

approval for addition, changes and renewal of existing practice and environment and details

relating to PHEIs. However, at this point, the users of this guide are warned that the

procedures listed in this guide were practiced at the time of its publication and might change

from time to time. In such cases, we request that further updated information be obtained

from the official MOHE website, www.mohe.gov.my or www.jpt.mohe.gov.my

This manual intends to inform users that the guidelines provided here only include

applications for approvals involving MOHE. There are several other agencies involved in the

several stages of applications for approvals. Those agencies include Immigration Department

of Malaysia, Malaysian Quality Assurance, Local Fire and Rescue Department, Local Health

Department, Local Council, State Immigration Department, Inland Revenue Board,

Employees Provident Fund and Social Security Organisation (SSO).

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In order to obtain further information on applications through MOHE, please contact:

Registrar General Registration and Standards Division PHEI Management Sector Higher Education Department Ministry of Higher Education (MOHE) Level 5, Block 1 PjH Tower, Presint 2 Federal Government Administrative Centre 62100 PUTRAJAYA Tel: 03-8884 4786 Fax: 03-8884 4794 Website: www.jpt.mohe.gov.my

10

Stages of Approvals in Starting the Private Higher Education Institutions (PHEI) Business

11

Stages of Approvals in Starting the Private Higher Education Institutions (PHEI) Business

For the purpose of understanding the proses and procedures of approvals of

applications in starting the Private Higher Educational Institutions (PHEI) business in

Malaysia as determined by the Ministry of Higher Education, this manual intends to classify

those applications for approvals into four stages.

The first stage will include among others the application to establish a PHEI.

Applications involve two categories, namely from companies that intends to establish a PHEI

with the status of University/University College/Branch Campus of a foreign University (often

referred as status of University) or a PHEI without the status of University/University

College/Branch Campus of a foreign University (often referred as simply status of non

University University in this Guidebook). Applications involving these two categories differ

slightly with the status of University category having an initial additional requirement to obtain

a letter of invitation from the Minister of Higher Education to establish a PHEI. Except for this

requirement and for the purpose of this guidebook, a general PHEI term will be used to

describe the proses and procedures involved in the different stages for both categories.

The approval for the establishment of a PHEI will include a number of additional

applications from other agencies as a prerequisite to support the application of establishing a

PHEI. These approvals are necessary to ensure that the resulting established PHEI is well

prepared and equipped with the necessary infrastructure, policies, practice and environment

to provide quality higher education services by MOHE. The other agencies’ role is to ensure

that the infrastructure is safe and the environment is conducive for teaching and learning as

well as clean.

The second stage will include among others to register the established PHEI. A

maximum duration of three years is given to a PHEI to register from the date of approval for

the establishment. This duration is provided to allow the relevant PHEIs to prepare and equip

themselves with the necessary resources including facilities to start operating the PHEI.

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Again, the emphasis on the ability of the PHEI to provide high quality higher education

services is prioritized when considering approvals.

The approval for the registeration of an established PHEI will require an additional

approval of infrastructure and premise from local, fire and rescue and health authorities. This

supporting approval is necessary as additional facilities and modification may have been

made after establishment to prepare for the operation of providing the necessary services of

teaching and learning including the approval of conducting study programs and teaching

permits as well as the welfare of the students including student development.

An operating PHEI will experience many challenges. Among them will include the

demands by the stakeholders namely students, parents, society, community, industry, nation

and even the international. In particular, the MOHE must ensure the quality of higher

education services provided by the operating PHEI’s are continuously relevant and high. In

order to ensure them, validity of approvals has duration. This is to allow the MOHE to

reevaluate the PHEI before allowing them to continue their services.

Apart from this mandatory reevaluation, some operating PHEI’s would have the

capability to expand to meet new, additional and challenging demands. These PHEI’s have

to add additional infrastructure in either existing or new premises, add new shareholders for

more capital, increase teacher intake, make preparations for intake of international students

as well as make additional arrangements and allowance to meet the requirements. MOHE

views such changes are necessary to maintain the quality of higher education services

established and operated earlier. Furthermore, such changes may result in a number of non-

compliance to standards, criteria and conditions set by the MOHE to ensure quality services

that have to be corrected. If these changes are allowed to be carried out freely without proper

and appropriate intervention, there is a high possibility the quality of services of such PHEIs

may be compromised. In order to prevent such outcomes, MOHE has made it compulsory to

apply for approvals for changes to existing practice policy and environment.

13

The third stage of approvals include additional applications during operations that is

resulted from the expiry of existing approvals and the intention to change or add to existing

practice, operation and environment. By far, this stage is the most difficult and complicated

for MOHE to handle as operating PHEIs continue to ignore the consequences of not

obtaining prior approvals to change, add and modify an existing practice, operation and

environment.

Providing higher education services has become increasingly challenging. The

academic, employability and skills expectations from graduates are becoming more

complicated, uncertain and demanding. Hence, PHEIs must produce graduates who are

marketable and employable in order to be acknowledged, known and respected to be able to

continuosly attract students. PHEIs must be highly competitive.

However, in the world of education businesses, the inevitable still results. Some

PHEIs are not able to handle the competition and are forced out. Some resort to unhealthy

practices that results in non-compliance of the standards, criteria and conditions as well as

go against the regulations that eventually will force the MOHE to shut them down.

Hence, the fourth stage involves the closure of PHEIs that are either done

voluntarily or are forced to do so by court or MOHE. Though closing down PHEIs is not a

desirable practice by MOHE but in order to safeguard the quality of higher education

providers, this stage is relevant and necessary for the sake of the students’ welfare and

interest.

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Start

Invitation by Minister (University/ College University / Branch Campus only)

Application for Establishment

Approved? Additional Information Stage 1 : Establishment

No

Application for Registration

Approved?

Yes

Initial Additional Application (to Add or Change resources, program, facilities, location, etc.)

Stage 2 : Registration

Carry on Services – Additional application when / if necessary

Stage 3 : Provide Quality Higher

Education Services

Yes

Yes

Steps to Close Down Business

Close Down

End

Stage 4 : Closing Down

Additional Information

No

No

Application to

Operate Business

Expired?

Yes

For renewal

Approved? No

No

Yes

Sustainability Problem?

Additional Information

Closure is Unavoidable

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Stage 1:

Approvals for the Establishment of a PHEI

The first stage involves establishing a PHEI with the status of University/University College/Branch Campus of a foreign University or a PHEI without the status of University/University College/Branch Campus of a foreign University. Under the Act 555, e a PHEI without approval from MOHE is an offence and appropriate penalties can be imposed if convicted. The following approvals are abled under this stage.

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1. Letter of Invitation (Only for Universities/College Universities/Foreign University Branch Campuses)

The Minister may invite any potential proposed applicant under section 22 of the Act to

submit an application to establish (including upgrading) a private higher educational

institution with the status of a University, College University or Foreign Universities Branch

Campus. This invitation is limited only to the status of a University, College University or

Foreign Universities Branch Campus whereas application to establish other PHEIs can do so

directly to the Registrar General.

Application Process

1. Applicant is required to submit the application for approval to establish (including

upgrading) a PHEI with the status of a University, College University or Foreign

Universities Branch Campus to the Minister on his invitation to do so.

2. If application/proposal is accepted, the applicant shall be called for a comprehensive

presentation to the panel.

3. The Certificate of Invitation will be issued to the applicant after the approval by

Minister.

Approval Duration

The Certificate of Invitation will be issued within 30 working days after approval by Minister.

Validity Period

The Certificate of Invitation is valid for one-year.

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2. Approval for Establishment of PHEI This application can be made by the applicant for PHEI’s Establishment approval. A prior

approval from Minister should be obtained for the establishment of a PHEI with the status of

University, University College or Branch Campus or non University/University

College/Branch Campus. Only applications from companies registered with the

Commission of Companies Malaysia (CCM) are accepted.

Application Process

An applicant who has been invited by the Minister may submit an application under section 6

of the Act to the Registrar General for the establishment (including upgrading) of a private

higher educational institution with the status of a University, College University or Foreign

Universities Branch Campus.

Applicant is required to submit the application for establishment (including upgrading) of

PHEI by filling in the following forms:

a. Application Form to Establish PHEI with the status of University/College

University/Branch Campus Status (KP/JPS.IPTS (Pen) I)

b. Application Form to Establish PHEI with a non University/College University/Branch

Campus status (KP/JPS.IPTS (Pen) II)

Applicant to carry out additional procedures and documents as specified in the above

mentioned forms. The following documents are necessary for the application:

1. Form 24 & 49 Company Act 1965 (certified by Registrar CCM)

2. Form 32 A

3. List of Shareholders

4. Complete Plan of PHEI for Establishment and Maintenance.

5. Draft of Constitution of Institution (subsection 11(d) Act 555)

6. Draft of M & A (subsection 12(1) Act 555)

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7. Lease-Buy Agreement

8. Location Plan/ Floor Plan

9. Financial Report of Company

10. 3 proposed names of institution

In addition to the above procedures, application for the approval for establishment of PHEI,

the following is necessary:

i. If proposal is accepted, the applicant shall be called for a comprehensive presentation

ii. If the application satisfies all requirements, Letter of Approval for establishment will be

issued.

Approval Fees

RM 1,000.00 each application – Status of University, University College or Branch Campus

RM 100.00 each application – Status of Non University, University College or

Branch Campus

Approval Duration

If the application is successful, the Letter of Approval will be issued within 45 working days

from the date of the Letter of Complete Application issued by MOHE.

Validity Period

Once issued, the Letter of Approval for the establishment of PHEI is valid for 3 years.

19

3. Approval for Appointment of PHEI Chief Executive

Every private higher educational institution shall appoint a chief executive who if approved

can apply to register with MOHE. The Chief Executive (CE) will be the established PHEIs

representative in handling every business matters with the MOHE.

Application Process

Applicant is required to nominate a candidate for the approval of appointment of PHEI Chief

Executive position through a formal letter to the Registrar General. The following documents

are necessary for the application:

1. Letters of Appointment from the Board of Directors

2. Letters of Acceptance of Appointment

3. Academic Certificates

4. Curriculum Vitae

5. Copy of IC or Passport

Priorities are given to individuals with experience in education. Applicant to carry out

additional procedures and documents as specified in the above mentioned forms.

Approval Duration


from the date of submission of complete application.

Validity Period

Once approved, validity period is indefinite until further changes are requested.

20

4. Approval for Institutional Constitution

Every private higher educational institution must have its consititution and the PHEI shall be

managed in strict accordance with its constitution. MOHE has the reponsibility of ensuring

that the constitution is in accordance with a format that it feels will contribute to the health of

the services provided by PHEI. It is compulsory for all PHEI intending to establish to apply for

approval of its intended institutional constotution.

Application Process

Applicant is required to write the application for the approval for Draft of Institutional

Constitution to the Registrar General, Registration and Standards Division, Higher Education

Department, MOHE through a formal letter.

Approval Duration (Decision on Application)



Validity Period


21

5. Approval for Company’s Memorandum and Article

This application should be submitted in order to get the approval for the PHEI’s

establishment. If there are any changes, PHEI should notify the Registrar General.

Application Process

This application is attached together with Form KP/JPS.IPTS (Pen) I) or KP/JPS.IPTS (Pen)

II) when applying for PHEI establishment.

Approval Duration



Validity Period


22

6. Approval to Conduct Courses of Study

MOHE has the responsibility to ensure the quality of the courses of study to be conducted

complies with the standards and criteria set by the Malaysian Qualifications Agency (MQA).

Hence, the prior approval of the Registrar General must be obtained before a PHEI may

conduct a course of study or training.

Application Process

Applicant is required to submit the application for the approval to conduct courses by filling in

the following form:

a. Form A KP/JPS (Kur) I Application to Conduct Courses and Studies


mentioned form. Recommendation (Syor) letter from MQA is necessary for this application.

Application fees (in general)

• RM1,500.00 for Certificate Programmes

• RM2,000.00 for Diploma Programmes

• RM3,400.00 for Degree Programmes

Approval Fees

• RM5,000.00 for Certificate Programmes

• RM5,000.00 for Diploma Programmes

• RM7,500.00 for Degree Programmes (except for medical, pharmacy and dental)

• RM15,000.00 for Degree Programmes (medical, pharmacy and dental)

23

Approval Duration


from the date of submission of complete application including recommendation from MQA.

Validity Period

Once approved, validity period is 5 years.

24

Stage 2:

Registration of PHEI to Initiate Operation

The second stage involves registering of PHEI, Chief Executive, Premises as well as obtaining teaching permits and licenses and permits from the other relevant agencies to allow the operation of PHEI to commence. Under the Act 555, operating a PHEI without registering with MOHE is an offence and appropriate penalties can be imposed if convicted. The following approvals are abled under this stage.

25

7. Registration of PHEI

A PHEI can only commence their business of providing higher education services after

registering with MOHE. However, an applicant (PHEI) can only apply to be registered after

the MOHE has approved its establishment. A Certificate of registration may be issued by the

Registrar General under subsection 24(9) of the Act when the application for the registration

of a PHEI is approved.

Application Process

Applicant is required to submit the application for the Certificate of Registration by filling in

the following form:

a. Form A KP/JPS.IPTS (Dft) Application for Registration of PHEI



1. Supporting Letter from Fire Department and Rescue

2. Supporting Letter from Local Authorities

3. Supporting Letter from Health Department

4. Certificate of Registration of Company

5. Aprroved Company’s Memorandom & Article by Registrar

6. Approved Constitution by Registrar

7. Letter of approval of establishment of PHEI

8. Letter of approval of appointment of CEO

9. Form 24 & 49 Company Act 1965

10. Company’s Annual Report

11. Shareholder Details

12. List Board of Directors of company

13. List of approved education programs with fees (Appendix B)

14. List of registered rooms (Appendix A)

26

Approval Fees

RM 20,000.00 for each registration – Status of University, University College or Branch

Campus

RM 500.00 for each application – Status of Non University, University College

or Branch Campus

Approval Duration

The Certificate of Registration of PHEI will be issued within 30 working days from the date of

submission of complete application.

Validity Period


27

8. Registration of PHEI Chief Executive

The role of the chief executive of a PHEI is very important as he/she shall, subject to the

provisions of Act 555 and the constitution of the above mentioned PHEI exercise general

supervision over the arrangements for instruction, administration, day to day affairs, welfare

and discipline in the PHEI and all its branches. Other duties include submitting to the RG

audited annual reports of the company in relation to the PHEI it has established and

providing such other information as may be required by the RG from time to time for data

collection. Hence, under subsection 31(2), it is compulsory for the appointed CE to be

registered with MOHE to ensure that only the registered representative exercises

communication with MOHE. A Certificate of registration may be issued by the RG under

subsection 31(2) of the Act when the application for the registration of a PHEI CE is

approved.

Application Process

Applicant is required to submit the application for the Registration of PHEI Chief Executive by

filling in the following form:

a. Form ‘D’ KP/JPS.IPTS (Dft/EKs) Application for Registration of PHEI Chief Executive



1. Certified copy of approval of appointment of Chief Executive Officer

2. 2 copies of passport size photograph

3. 1 copy of passport size photograph placed on form.

4. Certified copies of IC, academic qualification certificates and resume of CEO.

28

Approval Duration

If the application is successful, the Certificate of Registration will be issued within 2 working

days from the date of submission of complete application.

Validity Period

Once approved, validity is indefinite until further changes are requested.

29

9. Teaching Permit for Local and Foreign Teaching Staff

All local and foreign (part time and full time) teaching staff should possess teaching permit

before he/she may be allowed to teach in any PHEI.

Application Process

Applicant is required to submit the application for the teaching permit by filling in the following

form:

a. Form ‘A’ KP/JPS (Permit/Teacher) I Application for Teaching Permit.



1. 4 copies of passport sized photo (1 placed at form)

2. Certified copy of birth certificate

3. Certifid copies of IC and passport

4. Certified copies of qualification certificates.

5. Medical certification

6. Certified copy of work permit (non- citizen)

7. The prescribed fee.

8. Recommendation letter by 2 referees

Approval Fees

RM 20.00 each permit

30

Approval Duration

If the application is successful, the Permit to Teach will be issued within 7 working days from

the date of submission of complete application.

Validity Period

Once approved, validity period for local applicant is 5 years whereas for foreign applicant is

according to validity of working permit.

31

Stage 3:

Additional Approvals to Continue Providing Higher

Education Services by PHEI

The third stage involves approvals for changes or additional specifications among others to existing practice, environment, infrastructure and resources. This stage is deemed necessary to ensure the standards, criteria and regulations are continuosly complied to maintain high quality services.

32

10. Recommendation by MOHE for the Application of Recruitment of

International Students

This application should be made when the PHEI intends to recruits international students. No

PHEI shall recruit international students without the prior approval of the RG.

Law and Regulations

Guidelines for application of recruiting international students into PHEI in Malaysia for

recommendation to Ministry of Internal Affairs.

Application Process

Applicant is required to submit the application for the Recruitment of International Students

by filling in the following form:

a. PPAB 01 (PIN 1 2008)



1. Certified copy of certificate of registration of PHEI

2. Certified copy of registration of company

3. Certified copy of registration of Chief Executive

4. Certified copy of letter of approval to conduct courses

5. Certified copy of accreditation certificate of MQA/ SM/PA

6. Photo of latest PHEI premise

7. Financial report of last 3 years

8. Suggestion oof strategic marketing of PHEI

9. Fees refund policy

10. Handbook for international student.

33

11. Yearly PHEI schedule

12. Organisational structure of International Student unit.

Approval Duration

If the application is successful, the letter of approval will be issued within 45 working days


Validity Period

Not Applicable

34

11. Recommendation for the Application of Employment Pass for Expatriate

Teacher/Lecturer/ Chief Executive in PHEI

This application can be made when the PHEI intends to recruit new Expatriate Teachers,

Lecturers or Chief Executive.

Application Process

Applicant is required to submit the application for the Employment Pass for expatriate

teacher or lecturer by filling in the following form:

a. PEUP/1(BARU) (PIN 1 2006)



1. Passport

2. Academic qualification certificates

3. Profesional qualification certificate

4. Post advertisement

5. Resit payment of advertisement.

6. Justification of application without advertisement

7. Certification of registration of PHEI

8. Details of individual applicants

9. Medical Report

35

Approval Duration

If the application is successful, the letter of approval will be issued within 7 working days from

the date of submission of complete application.

Validity Period

Validity of recommendation is 6 months from the date of Letter of Recommendation issued

by MOHE.

36

12. Approval to Change, Renovate or Transfer of Premise

This application can be made when the institution intends to transfer and modify PHEI’s

premise. MOHE has the responsibility to ensure that the new or renovated premises comply

with the standards and criteria set by the MOHE to ensure resulting higher education

services is of quality. Hence, PHEI should not move or renovate existing premises without

the prior approval of the RG.

Application Process

Applicant is required to submit the application by filling in the following form:

a. Form H Premise KP/JPS.IPTS(PREMIS) - Application to change or renovate the PHEI

Premise



1. Floor Plan

2. Location Plan

3. Draft of Lease Buy Agreement

4. Copy of establishment approval

5. Registration Certification

Approval Fees

RM 50.00 for each application

37

Approval Duration


from the date of submission of complete application including visit to new premise.

Validity Period

Once approved, validity period is 6 months to register the new premise. Validity is indefinite

until further changes are requested.

38

13. Approval of Additional Premise

This application can be made when the PHEI intends to increase its existing premises. Yet

again, MOHE has the responsibility to ensure that the additional premises comply with the

standards and criteria set by the MOHE to ensure resulting higher education services is of

quality. PHEI should not increase or add premises without the prior approval of the Registrar

General.

Application Process

Applicant is required to submit the application by filling in the following form:

a. Form H Premise KP/JPS.IPTS (PREMIS) - Application to change or renovate the

PHEI Premise



1. Floor Plan

2. Location Plan

3. Draft of Lease Buy Agreement

4. Copy of establishment approval

5. Registration Certification

Approval Fees


39

Approval Duration


from the date of submission of complete application including visit to new premise.

Validity Period

Once approved, validity period is 6 months to register the new premise .Validity is indefinite

until further changes are requested.

40

14. Approval to Change Institution’s Name

This application can be made if a PHEI intends to change the institution’s name. However,

MOHE has got guidelines on approving for such an application. Hence, an application will

have to comply with those guidelines in order to be approved.

Application Process

Applicant is required to write the application for the approval to Change of Institution’s Name

to the Registrar General, Registration and Standards Division, Higher Education Department,

MOHE.

Approval Duration



Validity Period


41

15. Approval for Amendment of Company’s Equity

This application should be made when the company financing its PHEI has intentions to

amend or restructure company’s equity. No changes should be carried out until approval for

the changes have been obtained.

Application Process

Applicant is required to submit the application for the approval of Application to sell, dispose

or re-build by filling in the following form:

a. Form KP/JPS.IPTS(JUAL) Application to sell, dispose or re-build the PHEI business



1. Form 32 A

Approval Duration



Validity Period


42

16. Approval to Conduct Additional Courses

This application can be made when a PHEI intends to offer or add new courses. MOHE has

the responsibility to ensure that all new or additional courses of study comply with the

standards and criteria set by the MQA all the time. An application is one way of ensuring the

compliance is met. Hence, application is compulsory for PHEIs seeking to offer new or add

courses of study.

Application Process

Applicant is required to submit the application for the approval to conduct courses by filling in

the following form:

a. 4 copies of Form B KP/JPS (Kur II) Application to Conduct Courses and Studies to

Registrar General, Registration and Standards Division, Higher Education Department,

MOHE



1. Approval (Syor) Letter from MQA

Approval Fees

• RM5000 for Certifcate programmes

• RM5000 for Diploma programmes

• RM7500 for Degree programmes

43

Approval Duration



Validity Period

Once approved, validity period is within 5 years.

44

17. Approval to increase Course of Study Fee

This application should be made when a PHEI intends to increase the course of study fees.

Application Process

Applicant is required to submit the application for the approval of course of study fee

increment by filling in the following form:

a. Form Format JPS IV Application for Fee Increment



1. Justification Letter

2. Comparison Table of Tuition Fees of 3 PHEIs

Approval Duration



Validity Period


45

18. Approval for Amendment of Course Requirement

This application should be made when the PHEI intends to propose and implement any

changes including entry requirements to an existing course of study

Application Process

Applicant is required to write the application for the courses requirement to Registrar General,

Registration and Standards Division, Higher Education Department, MOHE.

The application will be forwarded to MQA for further comments.

The following documents are necessary for the application:

1. Approval letter of the course

2. Approval letter from MQA


Approval Duration


from the date of receipt of responses from MQA.

Validity Period


46

19. Approval for Amendment to Medium Of Instruction

Under subsection 41(1) of Act 555, all PHEIs shall conduct its courses of study in the

national language unless prior approval from the Minister of Higher Education has been

obtained to conduct a course of study in any other language. Hence, this application should

be made when the PHEI intends to make do any changes to the in expected medium of

instruction of a course of study.

Application Process

Applicant is required to write in the application for the change of medium of instruction of a

course of study to Registrar General, Registration and Standards Division, Higher Education

Department, MOHE.

The application will be forwarded to MQA for further comments.




Approval Duration


from the date of receipt of responses from MQA.

Validity Period


47

20. Approval to Renew Registration of PHEI

The registration of a PHEI lasts only for 5 years. MOHE has the responsibility of ensuring PHEI continue to comply with the latest standards and criteria to ensure the higher education services provided by these PHEIs are of quality. Hence, the PHEI should apply 6 months before the expiry date of the existing registration.

Application Process

Applicant is required to submit the application for the renewal of registration of PHEI by filling

in the following form:

a. Form C KP/JPS.DFT(IPTS)II Application to Renew PHEI Registration



1. Supporting Letter from Fire Department and Rescue




5. Company’s Memorandum & Article





10. List of approved education programs (Appendix B)


12. Original copy of certificate of Registration of PHEI

13. Certified copy of approval to conduct courses and fee

14. Certified copy of certificate of Registration of CEO

15. Certified copy of CEO’s IC, Academic certificates and resume.

16. Certified copy of approval of Constitution

48

Approval Fees

RM 100.00 each application – Status of University, University College or Branch

Campus

RM 50.00 each application – Status of Non University, University College or

Branch Campus

Approval Duration



Validity Period


49

21. Application for Extension of Period for Teaching Permit of Local and Foreign Teaching Staff

This application should be made if and when a PHEI intends to extend the period for

Teaching Permit of Local and Foreign Teaching Staff. This application should be made 6

months before the existing permit to teach expires.

Application Process

Applicant is required to submit the application by filling in the form:

a. Form B KP/JPS (Permit/Teacher III) - Application of teaching permit period extension



1. Original Permit to Teach

2. Certified copies of IC



5. 2 copies of passport sized photo (1 placed at form)

6. Certified copies of academic qualifications.

7. Recommendation letter by 2 referees.

8. The prescribed fee

50

Approval Fees

RM10.00 for each permit

Approval Duration



Validity Period

Once approved, validity period is 5 years for local applicants whereas for foreign applicants it

is dependent on the validity of the work permit issued by the Immigration Department.

51

22. Approval to Change Details of Certificate of Registration of Chief

Executive

This application should be made when there is any change to the details including profile of

PHEI’s Chief Executive.

Application Process

Applicant is required to write the application for the changes of PHEI’s Chief Executive to the

Registrar General, Registration and Standards Division, Higher Education Department,

MOHE.


1. Academic qualification certificate

2. Copy of detail change approval letter

Approval Fees

Not applicable

Approval Duration



Validity Period

In accordance with original certificate of registration, validity is indefinite until further changes

are requested.

52

23. Approval to Change Details in Teaching Permit

This application should be made when there is any change to the status of local and foreign

teaching staff.

Application Process

Applicant is required to submit the application for the change of details including status in the

teaching permit by filling up the following form:

a. Form KP/JPS (Permit/Teacher) V - Application to change



1. Original permit to teach

2. Certified copies of academic qualification

Approval Fees

Not applicable

Approval Duration



Validity Period

In accordance with original teaching permit, validity is indefinite until further changes are

requested.

53

24. Recommendation for the Application for Extension of Employment Pass for

Expatriate Teacher/Lecturer in PHEI

This application should be made when the employment pass of a teacher, lecturer or Chief

Executive of a PHEI is about to expire and needs extension.

Application Process

Applicant is required to submit the application for the extension of employment pass for

expatriate teacher or lecturer by filling up the following form:

a. Form PEUP/2 (Lanjutan) (PIN 1 2006)



1. Passport

2. Academic qualification certificates

3. Profesional qualification certificate

4. Post advertisement

5. Resit payment of advertisement.

6. Justification of application without advertisement

7. Certification of registration of PHEI

8. Details of individual applicants

9. Medical Report

10. Certified copies of previous recommendation letter on ‘pas penggajian’ from MOHE

54

Approval Fees

Not applicable

Approval Duration



Validity Period

Validity of the recommendation is 6 months from the date of letter of recommendation issued

by MOHE.

55

25. Approval to Renew PHEI’s Licence to Enrol International Students

This application should be made when the PHEI intends to renew the license to continue to

recruit international students.

Application Process

Applicant is required to submit the application to renew the license to enrol international

students by filling in the following form:

a. PPAB 01(Pindaan 1 20080



1. Certified copy of certificate of registration of PHEI

2. Certified copy of registration of company

3. Certified copy of registration of Chief Executive.

4. Certified copy of letter of approval to conduct courses.

5. Certified copy of accreditation certificate of MQA/ SM/PA.

6. Photo of latest PHEI premise.

7. Financial report of last 3 years.

8. Suggestion oof strategic marketing of PHEI.

9. Fees refund policy

10. Handbook for international student.

11. Yearly PHEI schedule

12. Organisational structure of International Student unit.

56

Approval Fees

Not applicable

Approval Duration



Validity Period

Validity is indefinite until further changes are requested.

57

26. Approval for Replacement of Certificate of Registration of PHEI

(Lost or Defaced)

This application should be made when a PHEI needs a replacement of its Certificate of

Registration due to the original having lost or defaced.

Application Process

Applicant is required to submit the application for the replacement of PHEI Certificate of

Registration by filling in the following form:

a. Form KP/JPS.IPTS (Dft/Akuan) III



1. Police report or statutory declaration

2. Declaration of lost certificate of registration

Approval Fees

RM50.00 for each application

Approval Duration

If the application is successful, the certificate of registration will be issued within 3 working


Validity Period

Validity period of original certification of registration.

58

27. Approval for Replacement of Certification of Registration of Chief Executive of

PHEI

This application should be made when a PHEI needs to replace its Chief Executive’s

Certification of Registration.

Application Process

Applicant is required to submit the application for the replacement of PHEI Chief Executive

Certificate of Registration by filling in the following form:

a. Form ‘G’




2. Declaration of defaced certificate of registration

Approval Fees

Not applicable

Approval Duration



Validity Period

Validity is indefinite until further changes are requested.

59

28. Approval for Replacement of Teaching Permit of Local and Foreign Teaching

Staff

This application should be made when a PHEI needs to replace the Certification of

Registration for the teaching permit of its Local and Foreign Staff.

Application Process

Applicant is required to submit the application for the replacement of Certification of

Registration for the teaching permit of Local and Foreign Staff by filling in the following form:

a. Form ’C’ KP/JPS(Permit/Guru)IV




2. Declaration of defaced certificate of registration

Approval Fees

RM 10.00 for each permit

Approval Duration



Validity Period

Validity is indefinite until further changes are requested. In accordance with validity period of

original teaching permit.

60

29. Approval for Cancellation of the Certificate of Registration of PHEI’s Chief

Executive

This application can be made when there is a change in PHEI’s Chief Executive. The change

could be a result of the PHEI’s decision or a decision to cancel the registration by the RG

under subsection 31(3).

Application Process

Applicant is required to write the application for the cancellation of PHEI Chief Executive

before appointing a new Chief Executive.


a. Original Certificate of Registration of CEO

Approval Duration

The cancellation of Certificate of Registration will be issued within 3 working days from

submission of complete application.

Validity Period

Not applicable

61

30. Approval to Sell/ Dispose/ Reconstruct the Business of PHEI

Relating To Education

This application can be made when the PHEI intends to sell, dispose or reconstruct a PHEI

business.

Application Process

Applicant is required to submit the application for the approval to sell/ dispose/ construct

PHEI’s business by filling in the following form:

a. Form KP/JPS.IPTS [Jual]



1. Copy of Registration Certification

2. Copy of Sales & Purchase Agreement

3. Copy of Form 24 and 49

4. Copy of Form of Annual Return

Approval Fees


Approval Duration

If the application is successful, the Letter of Approval will be issued within 6 weeks from the

date of submission of complete application.

Validity Period

Not applicable

62

STAGE 4:

Closing Down of Private Higher Education Institutions

Stage 4 involves approvals or cancellation of registrations of closure of PHEIs that are not able to sustain the education business or had commited serious offences leading to conviction in accordance with Act 555.

63

31. Notice of Intention to Close down a PHEI

This application can be made if there is an intention to close down by request of PHEI.

Application Process

Applicant is required to submit the application to close down the PHEI by filling in the

following form:

a. Form A of PU (A) 542/97- KP/JPS (Tutup)


mentioned forms.

Approval Fees

Not applicable

Approval Duration



Validity Period

Not applicable

64

32. Approval to Close down PHEI

This application can be made if the PHEI wish to close down the PHEI business.

Application Process

Applicant is required to submit the application to close down the PHEI by filling in the

following form:

a. Form B; or Form C of PU (A) 542/97.

Approval Fees

Not applicable

Approval Duration



Validity Period

Not applicable

65

33. Cancellation of Registration of PHEI

This application can be made once the PHEI close down the business.

Application Process

Applicant is required to write to the Registrar General for the cancellation of PHEI.

The following documents are neccesary for this application:

1. Appeal received from PHEI within 21 days from the date of issuance of notice of

intention to revoke.

2. Original copy of approval of establishment of PHEI

3. Original certification of registration of PHEI.

Approval Fees

Not applicable

Approval Duration

The cancellation letter of PHEI registration will be issued within 5 days from submission of

complete application

Validity Period

Not applicable

66

Acknowledgement Registration & Standards Unit of the Standards Division, Private Higher Educational

Institution Management Sector(PHEIMS), Department of Higher Education, Ministry Of

Higher Education wishes to thank each and every individual who had contributed directly or

indirectly to the preparation of this manual. In particular, PHEIMS wishes to thank

representatives from the following units, division, department and ministry.

1. Registration Section and Standards (Bahagian Pendaftaran & Piawaian)

2. Enforcement Division ( Bahagian Penguatkuasaan & Inspektorat )

3. Private Higher Educational Institution Governance Division (Bahagian Governans

IPTS (BG))

4. Malaysian Administrative Modernisation and Management Planning Unit (MAMPU)

Summary of Details Regarding Approvals Issued by Management Sector Private Higher Educational Institution

Agency Name: REGISTRATION AND STANDARDS DIVISION

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/

REGULATIONS/ DIRECTIVES)

(c)

CHARGES/ FEES/ PAYMENT

RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)

APPROVAL PRE CONDITION

(g)

List of Supporting Documents

Referred Agency

REGISTRATION AND STANDARDS DIVISION, DEPARTMENT OF HIGHER EDUCATION

STAGE 1 – APPROVALS FOR THE ESTABLISHMENT OF PHEI

1

Letter of Invitation to establish PHEI

(Second Schedule ) Sub regulation 4(1)

Section 22, Act 555

30 days

1 year

2

Approval for Establishment of PHEI

(Third Schedule) Subregulation 4(2) P.U (A)546 Second Schedule; KP/JPS.IPT (Pen I)-University, university college or branch campus status P.U (A)539/97 First Schedule; P.U (A)546 Second Schedule; KP/JPS.IPT (Pen II) – Non University, university college or branch campus status

Section 21 Act 555 Section 22 Act 555 Section 6,9(c), 10(2), 12(1)(a), 17 of Act 555 and Regulations; made thereunder (Establishment) 1997 [Regulation 3]

1,000.00

(University,university college or branch campus status)

100.00 ( Non University, university college or branch

campus status)

45 days


(certified by Registrar CCM)

2. Form 32 A

3. List of Shareholders

4. Complete Plan of PHEI for

Establishment & Maintenance.

5. Draft of Constitution of Institution

(subsection 11(d) Act 555)

6. Draft of M & A (subsection 12(1) Act

555)

7. Lease-Buy Agreement

8. Location Plan/ Floor Plan

9. Financial Report of Company

9. 3 proposed names of institution

68

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

3.

Approval of Appointment of Chief Executive

Section 31(1) Act 555

7 working

days

1. Letter of CEO Appointment from company. 2. Letter of Acceptance of appointment 3. C.V of appointed CEO 4. Copy of IC or Passport 5. Certified copy of academic qualification.

4.

Approval of Institution Constitution

Section 11(d), 30 Act 555

7 working

days

5.

Approval of Company’s Memorandum & Article

Paragraph 12(1) (c) Act 555

7 working

days

6.

Approval to conduct courses of study

KP/JPS(Kur)I, Format JPS VIII

Section 44 Act 555


RM1,500.00 for Certificate Programmes

RM2,000.00 for Diploma Programmes

RM3,400.00 for Degree Programmes Approval Fees



RM7,500.00 for Degree Programmes (except for

medical, pharmacy and dental)

RM15,000.00 for Degree Programmes (medical,

pharmacy and dental)

30 days

5 years

Recommendation (Syor) letter from MQA

69

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

STAGE 2 – REGISTRATION OF PHEIs TO INITIATE OPERATION OF PHEIs

7.

Registration of PHEI

PU(A) 544/97 Second Schedule Regulation 4, 5, 6, 7 & 10 Form ’A’

Section 24 Act 555 P.U(A)544/97 Regulation 4, 5, 6, 7 & 10)

20,000.00

(University,university college or branch campus status)

500.00 ( Non University, university college or branch

campus status)

30 days

5 years

1. Supporting Letter from Fire Department

and Rescue. 2. Supporting Letter from Local Authorities. 3. Supporting Letter from Health

Department. 4. Certificate of Registration of Company 5. Approved Company’s Memorandum &

Article by Registrar 6. Approved Constitution by Registrar 7. Letter of approval of establishment of

PHEI 8 Letter of approval of appointment of CEO 9. Form 24 & 49 Company Act 1965 10. Company’s Annual Report 11. Shareholder Details 12. List Board of Directors of company 13. List of approved education programs with

fees (Appendix B) 14. List of registered rooms (Appendix A)

Fire Department and Rescue Local Authorities Health Department State/local

8.

Registration of Chief Executive

PU(A) 544/97 Second Schedule Form ’D’

Section 31 of Act 555 P.U(A)544/97 Regulation 6

2 days

1. Certified copy of approval of appointment of

Chief Executive Officer 2. 2 copies of passport size photograph 3. 1 copy of passport size photo placed on

form. 4. Certified copies of IC, academic

qualification certificates and resume of CEO.

Polis DiRaja Malaysia

9.

Teaching permit for citizens and non-citizen teachers of PHEI

(First Schedule) Form ’A’ KP/JPS(Permit/Guru)I

Section 51 Act 555 Section 52 Act 555 P.U (A) 547/97 Sub Regulation 3(1) P.U (A) 547/97 Regulation 4

20.00

5 days

5 years (local citizen) In accordance with validity period of work permit issued by Immigration Dept. (non-

1. 4 copies of passport sized photo (1 placed

at form) 2. Certified copy of birth certificate 3. Certified copies of IC and passport 4. Certified copies of qualification certificates. 5. Medical certification 6. Certified copy of work permit (non- citizen) 7. The prescribed fee. 8. Recommendation letter by 2 referees.

70

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

citizens)

STAGE 3 – ADDITIONAL APPROVALS TO CONTINUE PROVIDING HIGHER EDUCATION SERVICES BY PHEI

10.

Recommendation by MOHE for the Application of Recruitment of International Students

PPAB 01 (Pindaan 1 2008)

Guidelines of application of enrolling international student into PHEI in Malaysia for recommendation to Ministry of Internal Affairs

45 days

1. Certified copy of certificate of registration

of PHEI 2. Certified copy of registration of company 3. Certified copy of registration of Chief

Executive 4. Certified copy of letter of approval to

conduct courses 5. Certified copy of accreditation certificate

of MQA/ SM/PA 6. Photo of latest PHEI premise 7. Financial report of last 3 years 8. Suggestion of strategic marketing of PHEI 9. Fees refund policy 10. Handbook for international student. 11. Yearly PHEI schedule 12. Organizational structure of International

Student unit.

Ministry of Internal Affairs

11.

Recommendation for the Application of Employment Pass for Expatriate Teacher/Lecturer/ Chief Executive in PHEI

Format PEUP/1(Baru)(PIN 1 2006)

Guidelines to obtain Employment Pass’ for non citizens teachers at PHEI (College/ College University/ University)

7 days

6 months

(Validity period of recommendation letter from MOHE to Dept. Of Immigration Malaysia)

1. Passport 2. Academic qualification certificates 3. Professional qualification certificate 4. Post advertisement 5. Receipt payment of advertisement. 6. Justification of application without

advertisement 7. Certification of registration of PHEI 8. Details of individual applicants 9. Medical Report

Board of Nursing Malaysia (if Nursing field) Department of Immigration Malaysia Relevant Professio al Board (0ther Profession al fields)

12.

Approval to Change, Renovate

Form H KP/JPS.IPTS

Section 28 Act 555

50.00

30 days

1. Floor Plan 2. Location Plan

71

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

or Transfer of Premise

(Premise) 3. Draft of Lease Buy Agreement 4. Copy of establishment approval 5. Registration Certification

13.

Approval for additional premise

Form H KP/JPS.IPTS (Premise)

Section 28, 29 Act 555

50.00

14 days

1. Floor Plan 2. Location Plan 3. Draft of Lease Buy Agreement 4. Copy of establishment approval 5. Registration Certification

14.

Approval to change institution’s name

Section 29 Act 555

5 days


15.

Approval of Company’s Equity Transfer

KP/JPS.IPTS [Jual]

Section 15, 29 Paragraph 12(1)(6) Act 555

5 days

1. Form 32 A

16.

Approval to conduct additional courses

KP/JPS(Kur) II, Format ,JPS VIII PU(A) 546/97 First Schedule Form ’B’

Seksyen 44 Akta 555




RM3,400.00 for Degree Programmes Approval Fees



RM7,500.00 for Degree Programmes (except for

medical, pharmacy and dental)

RM15,000.00 for Degree Programmes (medical,

pharmacy and dental)

30 days

5 years

1. Recommendation (Syor) letter from MQA

MQA

72

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

17.

Approval to

Increase

Course of Study

Fee

Format JPS IV; PU(A) 539/97 First Schedule

Section 29, Subsection 88(I) Act 555

14 days


2. Comparison Table of Tuition Fees of 3

PHEI

18

Approval for amendment of course requirement

Section 44 Act 555

14 days

(after feedback

from MQA)




MQA

19.

Approval for amendment of medium of instruction





MQA

20.

Approval to Renew Registration of PHEI (University,university college or branch campus status)

PU(A) 544/97 Second Schedule Form ’C’

P.U(A)544/97 Subregulation 5(3)

100.00

30 days

1. Supporting Letter from Fire Department

and Rescue




5. Company’s Memorandum & Article




Fire Department and Rescue

Local Authorities Health Department State/local)

73

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency


10. List of approved education programs

(Appendix B)


12. Original copy of certificate of Registration

of PHEI

13. Certified copy of approval to conduct

courses and fee

14. Certified copy of certificate of Registration

of CEO

15. Certified copy of CEO’s IC, Academic

certificates and resume.

16. Certified copy of approval of Constitution

21. Application for Extension of Period for Teaching Permit of Local and Foreign Teaching Staff

PU(A) 547/97 First Schedule Form ’B’ KP/JPS(Permit/Guru)III

Section 51 Act 555 Section 52 Act 555 P.U(A) 547/97 Regulation 6 P.U (A) 547/97 Regulation 4

10.00

5 days

5 years (citizens) In accordance with validity period of work permit issued by Immigration Dept. (non- citizens)

1. Original Permit to Teach

2. Certified copies of IC



5. 2 copies of passport sized photo (1 placed

at form)

6. Certified copies of academic qualifications.

7. Recommendation letter by 2 referees.

8. The prescribed fee

22.

Approval to Change Details of Certificate of Registration of Chief Executive

Section 31 Act 555

3 days

1. Academic qualification certificate 2. Copy of detail change approval letter

74

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

23.

Approval to Change Details in Teaching Permit

PU(A) 547/97 Third Schedule (Regulation 7) KP/JPS(Permit/Guru)V

P.U(A) 547/97 Regulation 7 & 8

5 days

In accordance with original permit to teach

1. Original permit to teach 2. Certified copies of academic qualification

24.

Recommendation for the Application for Extension of Employment Pass for Expatriate Teacher/Lecturer/ Chief Executive in PHEI

Format PEUP/2(Lanjutan)(PIN 1 2006)

Guidelines to obtain ’pas penggajian’ for non citizens teachers at PHEI (College/ College University/ University)

7 days

3 months (Validity period of recommendation letter from MOHE to Dept. Of Immigration Malaysia)

1. Passport 2. Academic qualification certificates 3. Professional qualification certificate 4. Post advertisement 5. Receipt payment of advertisement. 6. Justification of application without

advertisement 7. Certification of registration of PHEI 8. Details of individual applicants 9. Medical Report 10. Certified copies of previous

recommendation letter on ‘pas penggajian’ from MOHE

Board of Nursing Malaysia (if Nursing field) Department of Immigration Malaysia

25.

Approval to Renew PHEI’s Licence to Enrol International Students

PPAB 01(Pindaan 1 20080

Guidelines on application to enroll international students into PHEI in Malaysia for recommendation to Ministry of Home Affairs.

45 days

1. Certified copy of certificate of registration

of PHEI 2. Certified copy of registration of company 3. Certified copy of registration of Chief

Executive. 4. Certified copy of letter of approval to

conduct courses. 5. Certified copy of accreditation certificate of

MQA/ SM/PA. 6. Photo of latest PHEI premise. 7. Financial report of last 3 years. 8. Suggestion of strategic marketing of PHEI. 9. Fees refund policy 10. Handbook for international student. 11. Yearly PHEI schedule 12. Organizational structure of International Student unit.

Ministry of Home Affairs

75

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

26.

Approval for Replacement of Certificate of Registration of PHEI (Lost or Defaced)

PU(A) 544/97 Second Schedule Form ’F’ KP/JPS.IPTS(Dft/Akuan)III

P.U(A)544/97 Regulation 7

50.00

3 days

(following validity period of original certification of registration)

1. Police report or statutory declaration 2. Declaration of lost certificate of registration

Royal Police of Malaysia Commissioner of Oaths

27.

Approval for Replacement of Certification of Registration of Chief Executive of PHEI

PU(A) 544/97 Second Schedule Form ’G’

P.U(A)544/97 Regulation 7

3 days



28.

Approval for Replacement of Teaching Permit of Local and Foreign Teaching Staff

Form ’C’ KP/JPS(Permit/Guru)IV

Section 51 Act 555 Section 52 Act 555 P.U(A) 547/97 Regulation 9

10.00

5 days

In accordance with validity period of original permit to teach



29.

Approval for Cancellation of the Certificate of Registration of PHEI’s Chief Executive

Section 31 (3) Act 555 Section 37 Act 555

3 days

1. Original Certificate of Registration of CEO

30.

Approval to sell/ dispose/ construct the business of PHEI relating to education.

PU(A) 541/97 First Schedule KP/JPS.IPTS [Jual]

Section 88 Act 555; IPTS [to sell, dispose or reconstruct]1997

500.00

6 weeks

1. Copy of Registration Certification 2. Copy of Sales & Purchase Agreement 3. Copy of Form 24 & 49 4. Copy of ”Form of Annual Return”

76

NO.

*APPROVAL

ISSUED

(a)

FORM USED

(b)

LEGAL (ACT/


(c)


RM)

(d)

APPROVAL DURATION

(e)

(WORKING

DAYS)

VALIDITY PERIOD

(f)


(g)


Referred Agency

STAGE 4 – CLOSING DOWN OF PRIVATE HIGHER EDUCATIONAL INSTITUTIONS (PHEIs)

31.

Notice of Intention to Close down a PHEI

PU(A) 542/97 Schedule Form A KP/JPS(Tutup)


21 days

32.

Approval to close down PHEI

PU(A) 542/97 Schedule Form B & Form C

Section 60(3) Act 555 PU(A) 542/97 Paragraph2(1)(b) and Sub regulation 2(2)

21 days

33.

Cancellation of registration of PHEI

Section 55 Act 555 Section 56(1) Act 555 Section 56(2) Act 555 Section 57 Act 555

5 days

1. Appeal received from PHEI within 21 days

from the date of issuance of notice of intention to revoke.

2. Original copy of approval of establishment of PHEI

3. Original certification of registration of PHEI.

• Type of Approval Issued – License, permit, letter of authority and registration *** Online: A – Download form, B –Submit application, C – Review status, D -Payment