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Project Organised Learning (POL) – 3: Getting startedand Project Management

Master of Science – 8 Semester (BIT-students)

Lecturer: Lars Peter Jensen

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Getting started andProject Management

Content:

• Getting started:– Project goal and settings– Project model– Analysing– Tools

• Exercise: Try out the tools• Project management:

– Management of time– Exampels– Making a first plan

• Exercise: Make your first time scedule

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Project goal and settings

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Agree on the goal, or you won’t reach it!

-OR GET ON ADESERT WALK

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Be aware of your differences

YOU ARESTUPID !

WE DON’T KNOW

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A four phase model of a Project

Analyse

Design

Implementation

Test

Industriel Project

StudentProjecttoo broad

Student Projecttoo narrow

The idealStudent Project

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Why is analysing important?

LP Wife

Water

What shall I do to get to my wife?

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What is analysis?Get an overview of the problem • Asking Questions

• See Perspectives

Divide into different aspects• Top Down

• Bottom Up

Look critically at all aspects• Estimate

• Measure

• Compare

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How to start analysing – presentation of two tools

• The six W- model

• Post It Brain storm1. Everybody writes keywords on Post It notes for 5 min 2. All notes are placed on the blackboard3. All notes are read out 4. Everybody goes to the blackboard and structures the notes

together

ProblemWhom?

Why? What?

Where?

When?How?

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Exercise in group:

• Use the six W- model to get an overview of your project

• Use the Post-it Brain storm to identify tasks and structure your project

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Break

Adams trust building exercise

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Project Management

Includes :

• Management of people (POL 2)

• Management of time

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Management of time

Contents:• Introduction

• Activity diagram

• How long time do we need for a given activity? - how to make a qualified guess

• The Gantt chart

• Project monitoring

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Management of timeIs management of (often unpredictable)

change via• project planning and• project monitoring

Project planning – what is it?

• 50 % thinking ahead

• 25 % communication

• 25 % milestones

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Project Planning- What does it consist of?

A model of the project, including all activities = tasks, that together constitute the complete project

How can the model be used?• To experiment with, without actually carrying out the

timing and scheduling of activities of the project• As a yardstick against which to measure progress

and monitor the project• As a basis for a regular review and update process,

e.g. Plan the remaining part of the project

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Planning in different levels

• Top level:– Big tasks, few milestones – gives you overview

• Activity level:– Where you are right now– Detailed activity plan with many smaller tasks– Deadlines

• Daily level:– What are we going to do today

BIT students, Spring2006 201st Semester 2000 – P0 Project – Group 00792 – TETRA System

P1 Planning

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P1 PeriodPlanning

Motor selection

Battery selection

Design of Control Strategy Weekly report

Simulation

Implement the Strategy

Module report

Supervisor meeting

Test

Practical Work

P1 Report

No

Yes

No

Yes

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P1 PeriodTime schedule

8th. Oct. 15th. Oct 15th. Nov 19th.Dec

Programming

the controller and

implement the strategy

Choose motor and supply

Control Stategy Design

Practical Work and

Documentation

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Control strategy design

Analysing controllers Modelling the motor

Matlab simulation of motor

Matlab simulation of Control system and motor

Choosestrategy

OK?No

Yes

TOTAL: 10X

2X

2X

3X

X2X

Milestone

Milestone

Milestone

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How to find X ?• We need 10 X• There is 6 members of the group• There are 15 half project day until finish of activity

What is X then ?

• X = 15/10 [½project day] = 1½ [½project day] ?• X = (15/10)x6 [½man day] = 9 [½man day]

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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TasksWeek 43 Week 44 Week 45 Week 46

19 20/10 21 27/10 28 3/11 4 9 10/11 11 12

Analysing controllers 2X

Modelling the motor 3X

Matlab simulation of motor X

Choose control strategy 2X

Matlab simulation of control strategy and motor 2X

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Gannt chart (Timescedule)

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Project Monitoring

• Why has some activities taken to long time?• Can we compensate for the delay by working

harder?• Is it possible to reorganize the work schedule• If we are to cut out some activities, which one?

What are the consequences of each of these choices?

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Exercise in group:

• Make a top level plan, using post-it’s to make an activity diagram.

• Plan how to monitor your time schedule.