Birmingham City Council

Adults & CommunitiesGrant Funding Application Form

Julie Whiteman

2012

Welcome

• Julie Whiteman – Policy, Communications

& Marketing Manager at BVSC

• Today: Briefing on the new Adults &

Communities Grant Funding Application

Form for voluntary and community sector

• Delivered training on the Grant Funding

Toolkit

Today’s objectives

• Introduce you to new A&C grant funding

application form, supporting documents

and requirements

• Give you the opportunity to ask questions

• Inform you of support available

Background

• In April 2011 BCC launched new Grant

Funding Toolkit across all BCC

directorates

• A&C didn’t feel that the application form

was appropriate for their range of

providers

• Developed this application form

Grant Funding Toolkit

Application form

Supporting documents

Submit with application

• Budgeted income and

expenditure

statement

• Annual accounts and

balance sheet

• Constitution or

governing body

documentation

Submit if successful• Confirmation of insurance

• Annual Report

• Equalities Policy

• Health & Safety Policy

• Complaints Policy

• Quality Assurance System

• Environmental Policy

• Safeguarding Policy

• Copy of CRB template

• VAT information

Supporting documents

• All organisations are required to provide

the same supporting documentation

• All policies must be complete and current

• If cannot provide, grant will be withheld

• Policies are legal documents – your

board are accountable for any policies

you submit as part of your application

Policies - support

• Toolkit appendices and COGA

• www.bvsc.org/hr-services:• BVSC Whistle blowing Policy

• BVSC Data Protection Policy

• BVSC Safeguarding Adults

• BVSC Safeguarding Children & Young People

Application form• How much needed?

• How long for ?

• What for?

• Do not complete

greyed out sections

– Capital funding

– Building acquisition

– Peppercorn /

economic rent

Organisation info.• Give up to 3

addresses

– Correspondence

(post)

– Project (delivery)

– Head Office

• Legal status

• Quality standards

Funding & budget• Provide full project

budget (in & out)

• BCC not funding

100% project costs -

funding requested

should be less than

full project costs

• Show where

supporting funding is

coming from

Funding & budget• Include details of your

organisation’s

reserves: policy, status

and plans

• Provide a full exit

strategy: how source

alternative income to

continue the service?

What will service users

do if the service ends?

The 3 P’s• Policies,

Procedures,

Processes

• Your board

• Safeguarding

– Implemented policy

– Current CRB checks

– CRB register

Safeguarding

• BCC will be checking organisations in

coming 12 months

• Your funding will be suspended if

found to not be compliant

• CRBs are NOT transferable

• Multi-agency guidelines:

– Raising the alarm

Safeguarding

• Useful websites:

– http://www.lscbbirmingham.org.uk/

Birmingham Safeguarding Children Board

– www.birmingham.gov.uk/safeguardingadults

Birmingham City Council

– www.isa-gov.org.uk

Independent Safeguarding Authority

– www.crb.homeoffice.gov.uk

Project Activity• What are you going to

do with the money?

• How does that link to

the prospectus?

• What led you to offer

this service?

• Accessibility?

• Partners?

• Staff?

Project Activity• Which ASC /

Prevention outcomes

does your project

support?

– How?

– What difference will

your project make?

– How will you monitor &

demonstrate that

difference?

Project Activity• Timetable

• Eligibility criteria

• Service users by

demographics: as

appropriate

• Service user

participation

More than £50,000?• Qs 5.11 & 5.12

• Added value

– How does your project

add value to

Birmingham?

• Marketing

– How do your plans

incorporate your full

range of stakeholders?

Project Activity

• All applications must complete Q 5.1 –

5.10

• Stick to the word limit

• Don’t assume Officers know your

organisation and track record: include

everything relevant

Signing off…• Internal contract Mgr

• 2 referees:

– Make sure agreed in

advance: application

will be rejected if they

don’t answer

• Organisational

description and track

record: examples of

funded activity

Sign & submit!

Remember...!

• Incomplete or incorrect applications will be

rejected – reduced resources in BCC

means they will not chase you

• Complete all relevant sections fully – don’t

assume your organisation is known

• If successful, a COGA is a legal document

you are bound to – can you do what you

say within the resources requested?

Further support

• Finditinbirmingham.com (prospectus

and application form)

• Application form guidance notes

• BCC Grant Funding Toolkit

• BVSC.org

• BCC staff cannot support individual

organisations (conflict)

Review session

• Have you:

• Been introduced to the new A&C grant

funding application form, documents and

requirements

• Had the opportunity to ask questions?

• Been informed of the support available?

Any questions?

Thank you

Julie Whiteman

juliew@bvsc.org

0121 678 8877