Minutes of the Regular Session of the Board of Aldermen of Billings, Missouri on October g, 2015at Billings City Hall, Billings, Missouri beginning at 7:OO p.M.

Present were: Mayor Bud Pierce, Officer Jason Hardy, Water & Sewer Supervisor Randy poindexter,Treasurer Chris M. Hopkins, AttorneyJim Kelly, Bert Bond and City Clerk Ruth M. Haskins.

Guests were: Willie Poindexter, Tony and Dianne from Taylor lnsurance and Ronald Fuch of Fox OilCo.

ROLL CALLVenableFenderBrownCokerPowellVanZandt

PresentPresentPresentAbsent Arrived at 7:55 P.M.PresentPresent

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Mayor Pierce asked everyone to stand for the Pledge of Allegiance.'Mayor's

Comments. Only has a few items, Mayor stated Coker is trying to get the Library Board together.Will start on repairs for Library, will have a work day. They hope to have the Library open by the end ofNovember.

PUBLIC PARTICIPATION.Willie Poindexter asked to speak. Poindexter would like to change her cleaning schedule to once a weekinstead of every two weeks, she states that it is too dirty to wait two weeks. Poindexter asked Mr. Brownfrom the School to come and look at the tile floor and get his opinion about the buffing. Mr. Brown toldPoindexter the floor should be buffed every two weeks. Poindexter has gotten the correct cleaner now toclean the tile, she ask that the City obtain a buffer. Mayor Pierce told her to get some numbers and bringback to the Board for approval. Poindexter stated the signs at Casey's need to be move. Mayor stated theyneed to stay where they are. Venable stated it would be easier to clean every week.

OLD BUSINESS.a. Mayor would like to move this item, review 2016 Budget, to be discussed after the Closed Session.

Motion by Venable seconded by VanZandt. Voting "Aye" Venable, Fender, Brown, powell andVanZandt. Voting "Nay" None. Abstentions, None.Poindexter presented verbally, Cummingham quoted S32,OOO to power wash, paint and hand tool offrust spots; Pi.ttsburg Paint 559,700: Central Paint 535,000; verbal quote from Ozark Applications ifsand blasted would be $140,000 if only power washed and painted would be 593,000. Venable askedif there were copies of the bids. Mayor asked Poindexter to make copies. Mayor asked the Boardwanted to go back to the same color, it can't be a dark color. Venable suggested yellow. poindexterhanded out copies to the Board. Mayor stated needed to put out for formal bid. Venable asked if aGrant was available. Motion to advertise for formal sealed bids for next meeting, with any Grants,made by Venable seconded by Fender. Voting "Aye" Venable, Fender, Brown, powell and VanZandt.Voting "Nay'' None. Abstentions

- None.

Poindexter had no bids for the ATV, postpone to next meeting. Motion to postpone to next meetingmade by VanZandt seconded by Powell. Mayor suggested Poindexter check at Home Depot or Lowes.Voting "Aye" Venable, Fender, Brown, Powell and VanZandt. Voting "Nay" None. Abstentions-None.Mayor to postpone to next meeting bids for repairs to the rear wall on City Hall. No information.

b.

c.

d.

NEW BUSINESS, MEMORIALS, PROCLAMATIONS AND ORDINANCES.a' Consent Agenda. Motion to remove Wastewater Report out of the Consent Agenda made by Venable

seconded by VanZandt. Voting "Aye" Venable, Fender, Brown, Powell and VanZandt. Voting "Nay,,None. Abstentions-None. Motion to approve the Consent Agenda made by powell seconded byVanZandt. Voting "Aye" Venable, Fender, Brown, Powell and VanZandt. Voting "Nay" None.

f.

Abstentions-None. Venable stated her water bill was about 550.00 higher and some citizens have alsocalled her about their bills. Mayor stated there was some misreads on the hand held meters. Whenthe citizens complained Poindexter reread the meters and making adjustments. Venable asked whichhand held. Mayor answered it was book 2. Venable asked if it was a software error or human error.Mayor responded a combination of both. Motion to approve the Wastewater Report made byVenable seconded by Fender. Voting "Aye" Venable, Fender, Brown, Powelland VanZandt. Voting"Nay" None. Abstentions-None.TonyTaylor of Taylor lnsurance addressed the Board. Taylor stated same company, EMC, there hasbeen a few claims this year, and overall it has gone up some this year. lncreased the buildingcoverage and rate increases. Venable and the Mayor stated the property has gone down. Venableaskedifautomobileinsuranceshavegoneupbecauseofthetwoclaims. Hopkinsstatedalsohad2property claims. Brown asked what lnland Marine coverage was? Mayor stated it was the equipmentcoverage that is not under the automobile coverage. Taylor stated someone always asked thatquestion. Motion to approve the payment of the premium, 51-7,036, made by Brown seconded byPowell. Voting "Aye" Venable, Fender, Brown, Powell and VanZandt. Taylor also stated Workman'sComp willgo up in 201-6. Voting "Nay" None. Abstention-None.Danley not available. Mayor stated this item needs to be postpone to the next meeting. Motion topostpone to the next meeting made by VanZandt seconded by Powell. Voting "Aye" Venable, Fender,Brown, Powell and VanZandt. Voting "Nay" None. Abstentions-None.Mayor stated need a motion to postpone to next meeting. Motion to postpone to next meeting madeby VanZandt seconded by Brown. Voting "Aye" Venable, Fender, Brown, Powell and VanZandt.Voting "Nay'' None. Abstentions-None.Mayor stated Hopkins would like to attend the GFOA seminar on Friday, October 16th in Columbia,MO. VanZandt asked if she learned anything last year. Hopkins responded yes. Motion to allowHopkins to attend the GFOA meeting made by VanZandt seconded by Fender. Voting "Aye" Venable,Fender, Brown, Powelland VanZandt. Voting "Nay" None. Abstentions-None.Mayor discussed obtaining a Cash Register that will be tied into the computer. Miss Dolores will beretiring at the end of November. The register is set up for the ACS system, when payment is acceptedthe register will print out a receipt and record that information to the computer, which will speed upthe data entry into the computer and also will cut down on the hand writing of the receipts. powellasked if the total is SL,000 to get started or just the 5695.00 for the register. Mayor stated that wasnot stated. Venable asked what the $390.00 was for. Mayor stated that was a service fee forsupport. VanZandt asked how much was being paid now? Hopkins stated 51,092 annually. Venableasked if he charged every time that he was called. Hopkins answered no, which is what the servicecontract would cover. Venable asked why not get a register that would ring up everything? Hopkinsstated we are not set up to do that. Mayor stated he would like to have this in place before Doloresleaves the last of November. Powell stated if you do not pay for service contract, it will cost the Citythat much and maybe more to set up the machine. Motion to order the cash register from ACS andpay the 5695.00 for the register and 5390.00 for the service contract, if that is required, made byBrown seconded by Powell. Voting "Aye" Venable, Fender, Brown, Powelland VanZandt. Voting"Nay" None. Abstentions-None.

b.

d.

e.

h.

Mayor needs authorization to sign the extension for the Capital lmprovement Sales Tax Loan. Thelocal Bank cannot finance a loan for a term longer that one year for a Municipality. Venable asked

did we not have the money to pay this off. Mayor stated this is paid by the Sales tax that comes inevery month, which is paid on the loan. Venable asked if the S16,000.00 paid on the loan would thatnot reduce the interest. Hopkins stated that would not help, the 580,000.00 was put in the Cityaccount to do the construction on City Hall. Motion to authorize the Mayor to sign the extension forthe People's Community Bank made by Brown seconded by Powell. Voting "Aye" Venable, Fender,Brown, Powell and VanZandt. Voting "Nay" None. Abstentions-None.Brown stated the MDC Auction at Salem, Brown gave Poindexter a flyer on mules and ATV's. Brownthought someone might want to go. VanZandt stated can go on the lnternet and look at the vehiclesthat will be for sale. Mayor stated the Board would have to authorize an amount that was to be spenton anything that was bought. Mayor asked if anyone wanted to go. No vote taken.Hopkins discussed the nine (9) month Budget Amendment. Mayor stated in the General RevenueAccount the income for the Court will have to be reduced. Hopkins stated all Departments need to bereviewedtoBalancetheBudgetbeforeitcanbeaccepted. Hopkinsstatedsomeoftheaccounthavebeen over spent, due to buying the Police Car that was not in the Budget. VanZandt stated need tomake appointment to see Chris. Motion to postpone to next month meeting made by VanZandtseconded by Brown. Voting "Aye" Venable, Fender, Brown, Powell and VanZandt. Voting "Nay"None. Abstention

- Coker.

Mayor asked Burt Bond to discuss the DNR Report on the Wastewater Plant. Mayor stated in thepacketisacopyoftheDNRreport. Bondstatedtherewerenosignificantdeficiencies. Removegritchamber won't have to fix. Bond stated the report contained recommendations. Venable stated thereport wants mandatory I & l. No action taken.Mayor discussed building permits for renovations for remodeling of residential or commercialbuildings. Venable stated that most remodels are done by Contractors and they have to buy aLicense. Mayor stated but they do not have to tell the location, therefore the contractor could workmultiple locations. Venable then stated but the contractor would be liable if anything was wrong.Mayor stated the City has no recourse for just a contractor's license, but do have on a building permit.Kelly stated the Mayor was correct. VanZandt asked Venable if they bought a permit to repair theholeinthesideof herside. Venablestatednoandifshehad,shewouldhavebeenveryupset.Brown just out of curiosity, remodel kitchen and needs rewiring, how could that be done. Venableaskedifanyonehasbeenhurtbyanyremodeling. PowellaskedMr.KellyiftheCityhadanyliabilityon remodeling. Kelly stated City has no liability. No action taken.Motion to approve payment of wages, expenses, bills, statements and other expenditures for themonth of September 2015 made by Fender seconded by Powell. Voting "Aye" Venable, Fender,Brown, Coker, Powell and VanZandt. Voting "Nay" None. Abstentions-None.

k.

9:00 p.m.Motion that the Board go into Closed Session for the Purpose and discussion and possible vote on hiring,firing, disciplining city employees Pursuant to Section 610.021(3) RSMo made by Venable seconded byVanZandt.ROLL CALL VOTEVenable AyeBrown AyeFender AyePowell AyeCoker AyeVanZandt Aye

g.

Meeting closed to the Public.

Reopen Regular Session

a. Review 2016 Budget. Mayor stated the City will not pay full amounts for dental and vision, it will stayat half.Police Dept. Pay raises: Karl will be 5f+.zS; Jason will be Stz.ZS: Cassie will be Sl-1.50 after probationand with pay raise. Chief will remain @ 520.00 per hour, in May when he turns 65, his monthlyinsurance premium will be added to his payrollwith payrolltaxes taken out of the insurance andcoverage will be dropped.General-Administrative: Ruth will not be salary, willbe hourly @ $19.35, 25% General,25%Municipal, 25%Water and 25% Sewer.Chris will be 5L7.0O 1"5% Genera 1,25% Street, !0% Park,25% PublicWorks and 2l%Wastewater.Public Works/Wastewater: Randy will be SfS.+S; Keith will be 59.50 after finish school after raise willbe Sg.gO; Donnie will be 59.60, no benefits; Katrina (if she decides to take the position, December l'twill be 510.00 and 5 days a week), January 1't she will be $fO.gO. lf she does not accept the position itwill advertised in the paper at 59.00 per hour beginning wages, 5 days per week, full benefits after 90probation.Mayor stated usually money is put in Reserve Account for a Police Car, howeve r for 2OL6 there will bea Reserve account for Safety Equipment, i.e. Vests and Shotgun. Chief has applied for an equipmentGrant but if he does not receive the Grant, there will be money in Reserve for the equipment. lf theBoard has not heard, a new law went into effect on August 28,2015 SB5, the fine money will belimited to 2O% of General Revenue as opposed to the 30% in the past. Any excess monies that is overthe 20% has to been sent to the state for schools. Mayor stated need to watch the revenue this year.VanZandt wanted to know when Venable is going to spend the Grant for $5,000. VanZandt askedVenable when the work would be finished in the Park. Venable stated have a problem getting theequipment because of the payment expected when it is ordered, but it should be finished by the endof the year.

No further business.

Motion to adjourn made by VanZandt seconded by Coker. Voting "Aye" Venable, Fender, Brown, Coker,Powell and VanZandt. Voting "Nay" None. Abstentions-None.Time 9:50 p.m.

Bud N. Pierce, Mayor

ATTEST

Ruth M. Haskins, City Clerk