Start/End - Indicates point at which the process begins orends. Does not represent any activity.

Business Process Flowcharting Standards – Please use ONLY the symbols show below, following these guidelines:

Start/ AEnd

DecisionDecision - shows a decision point, such as yes/no. Each path emerging from the diamond must be labeled with one of the possible answers.

Interface Interface – Data conversion from one electronic systemto another.

System ActivitySystem Ta

sk - Represents an individual step or activity in FI$Cal.

Sub process

Sub

Process - Represents a separate process within Fi$Cal that occurs in a subsequent or interdependent process in the same or different P/S module.

Of f-Page Ref erence – Directs diagram flow between

B two separate flowchart diagrams or processes. Connectors are labeled with UPPER CASE letters.

Documents

Output Documents - An electronic document that isOutput created by the process and can be printed (for example

– any kind of report).

Flow Arrow

Swim lanes are used to indicate which user role has primary res ponsibility for performing steps in the process. If an activity involves participation by more than one role, place it in the swim lane for the role with primary responsibility, or put it on the line that divides both roles.

A B C D E F G

On -Page Connector - On-Page Connector. Used to avoid complex overlapping connector lines or to continue a process on a subsequent page. Connectors are labeled with UPPER CASE letters.

Manual TaskMa nual T ask - Represents an individual step or activity in theprocess that is made out of FI$Cal.

Colo

r Leg

end

Role

Tem

plat

e Ke

y

On-Page Connectors containing alpha characters will use the above color format (Example: The alpha character ‘A’ is the color green in all flow charts) for the fill color.Input Documents – A paper document (or email) that is usedfor entering data in the process.

Billing to DepositAR4 - Process and Adjust Deposits3.1 Process Customer Deposits (Direct Journal) 1 of 3

April 23, 2015

A

Start 1. Enter/Reviewpayment details

2. Payment for a receivable? Yes A

No

3. Select DirectJournal option

4. Enter/Updatepayment accounting

entries5. Set Direct

Journal Payment to post

6. Budget Check payment

7. BudgetNo errors?

Yes

End

1 of 9

Depa

rtm

ent A

R Pa

ymen

tAp

prov

er(A

ccou

nting

Offi

ce)

Depa

rtm

ent A

R Pa

ymen

t Pro

cess

or(A

ccou

nting

Offi

ce)

8. GL1 Enter and Process Journal Entry

Billing to DepositAR4 Process and Adjust Deposits3.2 Process Customer Deposits (Payment Predictor) 2 of 3

April 23, 2015

No B

1. Enter/Review

AInvoice ID(s) or

Customer ID(s) for

the payment

2. Apply Payment Predictor?

Yes3. Mark payment for

Payment Predictorprocessing

4. Process Payment

Predictor/posting

5. Review posting

results

6. Postingerrors? Yes 7. Correct

postingerrors

8. Set payment topost

No

End

Cent

ral A

R Ba

tch

Proc

esso

r(F

I$Ca

l)

Depa

rtm

ent A

R Pa

ymen

t App

rove

r(A

ccou

ntin

g O

ffice

)De

part

men

t AR

Paym

ent P

roce

ssor

(Acc

ount

ing

Offi

ce)

9. GL1 Enterand Process

Journals

2 of 9

Billing to DepositAR4 Process and Adjust Deposits3.3 Process Customer Deposits (Payment Worksheet) 3 of 3

April 23, 2015

B

1. Create/ReviewB

PaymentWorksheets

2. Build Payment

Worksheet

3. Select/Match receivables for

payment

selected before selecting the save

button

5. Save worksheet

C

6. Review receivable

payment details

7. Set payment to

post

11. Correct postingerrors

Yes 10. PostingNoerrors?

End

9. Review postingresults

8. Process paymentposting

Depa

rtm

ent A

R Pa

ymen

tPr

oces

sor

(Acc

ounti

ng O

ffice

)

Cent

ral A

R Ba

tch

Proc

esso

r(F

I$Ca

l)De

part

men

t AR

Paym

ent A

ppro

ver

(Acc

ount

ing

Offi

ce)

3 of 9

and ProcessJournals

Billing to DepositAR4 Process and Adjust Deposits3.4 Enter ORF Deposit/Recover Open Items

April 23, 2015

Start1. Receive

Advance Salary Recovery

Payment

2. Deposit AdvanceSalary Recovery Payment into bank account

3. Enter/Review Advance Salary Payment/deposit

details

4. Select DirectJournal option

5. Enter/Update payment accounting

entries

6. Set AdvancePayment to post

7. Budget Check

payment

8. Budgeterrors?

No

Yes

EndDepa

rtm

ent A

R Pa

ymen

tAp

prov

er(A

ccou

nting

Offi

ce)

Depa

rtm

ent A

R Pa

ymen

t Pro

cess

or(A

ccou

ntin

g O

ffice

)De

part

men

tCa

shie

ring

Uni

t

9. GL1 Enter and Process Journal Entry

4 of 9

Billing To DepositAR4 Process and Adjust Deposits3.5 Employee Payroll Deductions

April 23, 2015

1. Receive2. Review Payroll

AR3. Enter/Review C

Start Notification ofPayroll

Deduction

information payment detailsEnd

5 of 9

Billing to DepositAR4 Process and Adjust Deposits3.6 Direct Journal Deposit Adjustments

April 23, 2015

Yes

4. Enter new depositwith Positive Direct C

Journal payment

Start

Yes

3. Bank deposit slipamount greater than

deposit in FI$Cal?No

5. Provide bank with new bank deposit slip for remaining

amount

End

1. Recognize discrepancy

between FI$Cal and bank deposit

2. Bank deposit slip amount error? Yes

8. Enter new depositwith Negative Direct

Journal Payment

NoYes

7. FI$Cal depositgreater than

bank deposit slip

amount? No

9. Enter new depositwith Positive Journal C

Payment

6. FI$Cal amount error?

No10. FI$Cal

Posted Direct Journal payment coding error?

Yes

11. Enter new Zero Dollar

Deposit with Offsetting Direct

Journal Payments

No End

B Yes

12. Enter/Updatepayment accounting

C entries

13. Set Direct Journal Payment

to post

14. Budget Check

15. BudgetNo End

6 of 9

Depa

rtm

ent A

RPa

ymen

t App

rove

r(A

ccou

nting

Offi

ce)

Depa

rtm

ent A

R Pa

ymen

t Pro

cess

or(A

ccou

ntin

g O

ffice

)

Billing to DepositAR4 Process and Adjust Deposits3.7 Receivable Payment Adjustments

April 23, 2015

2. Receivable with

incorrect coding?

Yes

3. Enter zero dollardeposit with B

offsetting Direct Journal payments

Start

NoNo

1. PaymentA

applied to an incorrect receivable?

Yes

4. Unpost payment to receivable 7. Apply

previouspayment to correct

receivable

End

5. Set unpostedpayments to post

6. Post unpostedpayments

Cent

ral A

R Ba

tch

Proc

esso

r(F

I$Ca

l)

Depa

rtm

ent A

RPa

ymen

t App

rove

r(A

ccou

nting

Offi

ce)

Depa

rtm

ent A

R Pa

ymen

t Pro

cess

or(A

ccou

nting

Offi

ce)

8. AR5 Create Maintenance Worksheet

7 of 9

Billing to DepositAR4 Process and Adjust Deposits3.8 Process Non-Sufficient Funds

April 23, 2015

Start

1. Receive notification of NSF

payment

2. Is customer inFI$Cal?

No

3. AR1 Set Up and Maintain Customers

Yes

4. Document notes

for NSF using Customer

Conversations

5. Attach anynecessary

documents and save Conversation

8. NSF for a receivable or misc.

payment?

Receivable

9. AP2

Enter

Vouchers

MiscPayment

10. Has paymentbeen remitted?

No

Yes

12. AP2 Enter and

Process

(GenerateWarrant)

11. AP2 Enter and Process

Vouchers (Generate

Agency Check)

End

End End

6. AR2 Enter Billable Charges (Create Invoice)

End

Depa

rtm

ent B

IAp

prov

er

(Acc

ounti

ng

Offi

ce)

Depa

rtm

ent B

IPr

oces

sor

(Acc

ount

ing

Offi

ce)

Depa

rtm

ent A

R Pa

ymen

t Pro

cess

or(A

ccou

nting

Offi

ce)

7. AR2 Send Invoices to AR (Finalize an

Invoice)

8 of 9

Billing To DepositAR4 Process and Adjust Deposits3.9 Recording Overpayment for a Customer

April 23, 2015

Start Invoice ID(s) or Customer ID(s)

for the payment

2. Create/ReviewPayment

Worksheet

3. Build Payment

Worksheet

4. Code as an

overpayment

Account (Credit)entry for customer

6. Review/Updateaccounting entries

8. Document notes for On-Account/ overpayment

7. Save worksheet

9. Review receivable

payment details

10. Set payment to

post

14. Correct postingerrors

Yes13. Posting

errors?No End

12. Review postingresults

11. Process paymentposting

Cent

ral A

R Ba

tch

Proc

esso

r(F

I$Ca

l)

Depa

rtm

ent A

R Pa

ymen

t App

rove

r(A

ccou

ntin

g O

ffice

)De

part

men

t AR

Paym

ent P

roce

ssor

(Acc

ount

ing

Offi

ce)

and Process Journals

9 of 9

16. GL – Enter and

Process Journals