Billing

Billing

Billing cannot be Release to Accounting This SAP message will appear if the system is unable to find the G/L codes match from the configuration in transaction VKOA No account is specified in item 0000001001 Message no. F5 670 Diagnosis No account was specified for account type "S" in item "0000001001" of the FI/CO document. System Response The Financial Accounting program cannot process the document. Procedure A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document. Assuming that one of the key combination is Account Assignment Group, you will have to check whether have the Account Assignment Group been input in the Customer Master (Billing tabstrips - Accounting sections - Field name: Acct assgmt group). The Account Assignment Group will be copied automatically into the sales order. Check whether the configuration in transaction VKOA have been done correctly. Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field name: AcctAssgGr) have been filled in automatically. Check whether the billing document (VF03 - Goto - Header - Header - Field name: AcctAssgGr) have been filled in automatically. If the customer master have not been maintained and the user have already input the sales order, then the user will have to maintained the Account Assignment Group manually either in the sales order or the billing documents. Take note for One Time Customer, the user have to input the Account Assignment Group manually into the sales order. One Time Customer can be used by many customer, therefore, the system will not be able to determine the Account Assignment Group manually. Default Start Variant for VF04 There are two types of variant in VF04. One is the selection variant before clicking the Display Billing List Button. You can set the start variant via SE93 using the Change mode. The second variant is the Billing Layout display variant. This is after clicking the Display Billing List Button. After creating your layout display variant, you can set it by clicking :- Settings -> Display Variant -> Administration Select the layout display variant you want and click :- Edit -> Define default settings Condition Exclusion which will be determined in the billing document The system can exclude conditions so that they are not taken into account during pricing. For example: Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100 pieces. However, a specific customer can buy the material for 100 USD. Since this is a particularly good price, the customer should not also have a discount of 10 USD per 100 pieces. Therefore, this discount is to be excluded from pricing. To create a condition exclusion procedure which will be determined in the billing document. Assign the procedure to the pricing schema, and maintain copy control so that pricing is not copied from Sales Order. To achieve this, copy the standard pricing to a ZXXXX Pricing. Define new document pricing procedure in SM30 - V_TVKV for billing. Assign new document pricing procedures to billing types in SM30 - V_TVFK_PR Define the Condition Exclusion Groups in OV31. Assign the Condition type for the Condition Exclusion Groups in OV32. Assign the Billing Pricing Procedure in VOK8 for the Condition Exclusion Groups. When billing document is being created just enter manually your new price and the pricing program logic will include only the higher price one, excluding the rest that are lower price. Steps for creating a new or changing an existing Billing Document Types Create/Change your Billing types configuration in VOFA. Some of the IMG stuff are :- 1) To block automatic transfer of the billing document to accounting, mark the field. Indicates whether the system blocks automatic transfer of the billing document to accounting. During document processing, you can manually transfer blocked billing documents to accounting by selecting: Billing -> Change -> Release accounting 2) Account determination procedure 3) Output determination procedure etc. ... After customizing, use transaction VCHECKVOFA to check your configuration :- 1) Proforma billing types: If it is a proforma billing type, (VBTYP = U), the field must be blank and the account determination procedure must be empty. 2) Cancellation billing document types: : A check is made to see if the cancellation billing document type has the right VBTYP. An F2 invoice, for example, (VBTYP 'M') can only be canceled with billing type S1 with VBTYP 'N' . A billing type with VBTYP '5' can only be canceled with the VBTYP '6' and vice versa. 3) Cancellation billing document type partner functions A check is made to see if the cancellation billing document type partner functions are empty or if those that correspond to the billing type used are empty. Next, make sure that you maintain the copy control for the Billing Types: Sales documents in VTFA Target Source e.g. F1 - Invoice OR - Standard Sales Order F1 - Invoice ZOR - Your Sales Order Billing documents in VTFF e.g. G2 - Debit Memo F1 - Invoice G2 - Debit Memo F2 - Invoice Deliveries in VTFL e.g. F1 - Invoice LF - Delivery F1 - Invoice ZOR - Your Delivery Usually for copy control, you let the rest of the settings remains as SAP defaults. You only assign the new Billing Document Types. After that use transaction VCHECKTVCPF to check your Copy control customizingBilling Block will not worked if you did not assign it Define the possible block indicators in SM30 - V_TVFS and allocate them to the billing types concerned in SM30 - V_TVFSP. Your Billing Block will not worked if you did not assigned it to the desired billing types. You can auto block by :- 1. sales document type in transaction VOV8, fields Billing Block, or 2. item categories in SM30 - V_TVAP, by filling the fields Billing Block. Billing Plan for Milestone BillingMilestone billing means distributing the total amount to be billed over multiple billingdates in the billing plan.

As each milestone is successfully reached, the customer is billed either a percentage ofthe entire project cost or simply a pre-defined amount.

During sales order processing, the system determines from the item category whether abilling plan is required and, if so, which type of plan

The type of billing plan that is determined at this point is set up in Customizing andcannot be changed in the sales document.

Billing plans for periodic billing and milestone billing plans for project-related milestonebilling have different overview screens so that you can enter data relevant to yourprocessing.

For example, for milestone billing, you must be able to enter data to identify theindividual milestones.

IMG configuration requires :-

1. Maintain billing plan types for milestone billing in OVBO.

2. Define date description in SM30 - V_TVTB.

3. Maintain Date Category for Billing Plan Type IN OVBJ.

4. Allocate date category in SM30 - V_TFPLA_TY.

5. Maintain date proposal for Billing Plan Type in OVBM.

6. Assign Billing Plan Type to Sales Documents Type in OVBP.

7. Assign Billing Plan Type to Item Categories in OVBR.

8. Define rules for determining the date in OVBS.

Milestone billing is typically used for billing projects, such as plant engineering andconstruction projects. Such projects often include a series of milestones that mark thecompletion of different stages of the work. In the SAP R/3 System, milestones are definedin a network along with planned and actual dates for the completion of work. The milestonesare also assigned to the billing dates in the billing plan.

Each milestone-related billing date is blocked for processing until the Project Systemconfirms that the milestone is completed.

Delivery-relevant order items for which a milestone billing plan applies are billed on thebasis of the requested delivery quantity and not on the total of the confirmed quantities.

The connection between the project and the sales document item is made in the individualschedule lines of the item. Each schedule item can be assigned to a network in a project.

To display the project-related data for a schedule line, proceed as follows:

In one of the overview screens of the sales document, select

1. Item -> Schedule lines.2. Mark the schedule line and select Procurement details.

The following figure shows an example of milestone billing where only the Contract havebeen billed :

Order Item Turbine 100,000

Billing Plan

Billing date Description % Value Billing Block Milestone Billing Status01-10-94 Contract 10 10,000 - x x01-03-95 Assembly 30 30,000 x x01-04-95 Maintenance 30 30,000 x x01-05-95 Acceptance 30 30,000 x x01-06-95 Final invoice .. .. x

Network/Activities

Milestone Estimate ActualAssembly 01-03-95 01-03-95Maintenance 01-04-95Acceptance 01-05-95

For each billing date in a milestone billing plan, you can specify whether the billingdate is:

1. fixed2. always updated with the actual date of the milestone3. updated with the actual date of the milestone, if the date is earlier than the planned billing date for the date

Explain what is Billing Plan. Billing plan processing includes the following functions: Automatic creation of billing plan dates Pricing Billing block Billing index Billing status Billing rule for milestone billing Fixed dates in milestone billing Document flow Creating with reference Exchange rate determination Automatic Creation of Billing Plan Dates

In Customizing for Sales, you control how the system automatically creates the schedule of dates in a billing plan. The system determines the schedule of individual dates based on general date information, such as the start and end dates. This general date information is copied either from contract header data or from proposals in the billing plan type. Pricing Sales document items are billed as each billing date in the plan becomes due. The system determines the amount to be billed either from the condition records that are applicable to the item or from the values that are explicitly entered in the billing plan for a particular billing date. In milestone billing, for example, you can specify a percentage to be billed or an actual amount. Billing block A billing block can be set for each date in a billing plan. The block prevents processing for a particular billing date but does not necessarily affect any of the other dates in the plan. In milestone billing, the system automatically sets a billing block for each billing date. This block remains in effect until the project system reports back that the milestone in the corresponding network has been successfully completed. At this point the system removes the block. Billing index For every billing date in a plan, the system creates and updates a billing index. If a billing date is blocked for billing, the system copies this information into the index. Billing status The system assigns a billing status to each billing date in the plan. The status indicates to what extent the billing has been processed for that particular date. After billing has been carried out successfully, the billing status is automatically set to C. This prevents a billed date from being billed again. Billing Rule for Milestone Billing For every date in the milestone billing plan, you can specify a billing rule. The rule determines how the billing amount for the particular date is calculated. For example, you can specify whether the billing amount is a percentage of the total amount or whether it is a fixed amount. In addition, you can specify that the amount to be billed is a final settlement that takes into account billing that has not yet been processed. For example, price changes may take place after billing dates in the plan have already been processed. The price differences can be taken into account during final settlement. Final settlement is not automatically proposed in the billing plan by the system; you must enter it manually during processing. Fixed dates in milestone billing You can control for each date in a billing plan, whether the date is fixed or whether the system copies the date from the planned or actual milestone dates in a project. Document flow After a particular date in a billing plan is processed for billing, the system updates the document flow for the corresponding sales document item. The document flow for the sales document displays the following data: Creation date Billing date Billed value

Creating with reference When you define a billing plan type in Customizing for Sales, you can enter the number of an existing billing plan to serve as a reference during subsequent billing plan creation. During sales order processing for items that require billing plans, the system automatically proposes the reference plan and, if necessary, re-determines the billing dates (based on the current date rules) for inclusion in the new billing plan. Exchange rate determination In the billing plan with partial billing, you can store a certain exchange rate for each date. The amount billed is the amount determined after using this exchange rate to convert from the local currency into the document currency. An exchange rate can also be stored at item level for the sales document (field: Exchange rate for FI on the Billing tab page. This fixed rate is valid for all dates in the item billing plan for which no rate is specified in the billing plan. If an exchange rate is entered both for the date in the billing plan and at item level in the exchange rate field, then the system uses the rate specified for the date during billing. If no exchange rate is entered for the the date or at item level, then the system uses the exchange rate used for invoice creation and it is forwarded to FI. When using a header billing plan, all billing plans linked to this header billing plan are automatically updated. If, for example, you enter an exchange rate manually for the first date in the header billing plan, this is automatically copied to the corresponding dates for the item billing plans. SAP Billing - Combine Billing for deliveries with different date When using transaction VF04 or Billing (background), the date of the billing document (e.g. the current date) must be entered (In VF04 : settings, default data.) In VF06 or background: variant with parametrization) to avoid an unwanted split due to the billing date. This OSS notes is very helpful :- 11162 - Invoice split criteria in billing document 36832 - Invoice split in fields from the sales order Billing Spilt by Item Category Is it possible to split invoice Item category wise. I mean If in sales order there is TAN and TANN then the invoice should split,is it possible? Naina Yes, it is possible. Create a modification of copy control routine for billing and use VBAP-PSTYV as an additional split criteria there. Martishev Sabir Thank you for your reply. Can you please tell me the exact steps what should I add under that(additional split criteria). Naina In trx VTFA (if your billing is sales order based) choose your billing type and SO type, there select your item categories and there select the field VBRK/VBRP data. In that field you will see the currently used routine. With the help of your ABAP guy create a copy of that routine under a different number and add your lines of code. Let's say you use routine 001. FORM DATEN_KOPIEREN_001. * Header data * VBRK-xxxxx = ............ * Item data * VBRP-xxxxx = ............ * Additional split criteria DATA: BEGIN OF ZUK, MODUL(3) VALUE '001', VTWEG LIKE VBAK-VTWEG, SPART LIKE VBAK-SPART, END OF ZUK. ZUK-SPART = VBAK-SPART. ZUK-VTWEG = VBAK-VTWEG. VBRK-ZUKRI = ZUK. ENDFORM. This is how it should look after modification: * Header data * VBRK-xxxxx = ............ * Item data * VBRP-xxxxx = ............ * Additional split criteria DATA: BEGIN OF ZUK, MODUL(3) VALUE '001', VTWEG LIKE VBAK-VTWEG, SPART LIKE VBAK-SPART, PSTYV LIKE VBAP-PSTYV, Definition or Assignment -> Financial Accounting and then Maintain credit control area. You assign customers to specific credit control areas and specify the appropriate credit limits in the customer master record. Tips by : Kapilaa Settings for determining the credit control area of a document. The settings of items 1 - 4 are taken into account according to their priority. The credit control area found is stored in field VBAK-KKBER. 1. Transaction OB38 Check which credit control area is assigned to the company code. Company code: Credit control area: 2. Transaction OVFL Check which credit control area is assigned to the sales area. Sales area: Credit control area: 3. Transaction XD02 or VD02 Check which credit control area is assigned to the payer. Payer: Credit control area: 4. Transaction SE37 Is user exit EXIT_SAPV45K_001 being used? 5. Transaction OBZK For the settings under items 2 - 4, field "All company codes" must be marked in Transaction OB45, or the credit control area must be entered under the relevant company code in table T001CM of the credit control areas allowed. Company code: Credit control areas allowed: 6. Settings for the credit checks 7. Transaction OVAK Which settings do exist for the sales document type used? Sales document: Check credit: Credit group: 8. Transaction OVAD Which settings do exist for the delivery type used? Delivery type: Credit group for delivery: Credit group for goods issue: 9. Transaction OB01 Credit management/Change risk category Definition of the risk category for each credit control area. This risk category can be assigned to a credit account by using Transaction FD32. 10. Transaction OVA8 Here, the individual credit checks for key fields o credit control area o risk category o credit group are set. Take these key fields from the above settings and go to the detail screen. In particular, check whether fields "Reaction" and "Status/block" are set correctly. To carry out follow-up actions in case of a credit block, the credit check status must be set (field "Status/block"). 11. Transaction FD32 Credit master data for the payer of the relevant document. Credit account: Credit limit: Risk category: Currency: 12. Settings for updating the credit values Update of the credit values is required for the limit check (static or dynamic credit limit check). 13. Transaction OVA7 Update of the credit value is active for the corresponding item type if the check box is marked. This field corresponds to field "Active receivable" in Transaction VOV7. Item type: Active receivable: 14. Transaction V/08, Pricing In the pricing procedure used for pricing, subtotal "A" must be entered in a line for determining the credit value (mark the pricing procedure and doubleclick on "Control"). Usually, the net value plus taxes is used. This way the system is determined to use this subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and used for update and credit check. You can find the used pricing procedure of the order under "Item -> Condition -> Analysis". Pricing procedure: Line with subtotal = 'A': 15. Transaction OB45 Which update group (field "Update") do you use in the relevant credit control area? The default setting is "12". If you use another update group, check whether this is fine with you. If you open an OSS message, please tell us the alternative update group. Credit control area: Update: 16. Transaction OMO1 Which kind of update did you choose for structure S066? In any case, "Synchronous update (1)" has to be chosen as the kind of update. All other settings will lead to errors. MRP block for Credit limit attained Customers How to block the requirement (MD04) generated by the item category in a sales order when the customer has attained the credit limit? The MRP requirements still appear even though the schedule is zero. You should try and use one of the standard requirements. See in transaction "VOFM". Under Requirements / Subsequent Functions / Reqs.Availablity. Try using routine 103, you may have to tweak if it doesn't work exactly as you'd like. For example, you can write a routine 903 because you only wanted this reaction for certain business units. Irregardless, using a routine similar to this will prevent the requirement from appearing in MD04 for orders blocked on credit. Code: DATA: W_ZSDCRD TYPE ZSD_CREDITBLCK. DATA: W_CMGST LIKE VBUK-CMGST. SELECT SINGLE * INTO W_ZSDCRD FROM ZSD_CREDITBLCK WHERE KKBER = VBAK-KKBER AND CTLPC = VBAK-CTLPC. IF SY-SUBRC = 0 AND VBUK-CMGST CA 'B'. IMPORT VBUK-CMGST TO W_CMGST FROM MEMORY ID 'CREDIT'. IF W_CMGST = SPACE. MESSAGE I706(Z1). EXPORT VBUK-CMGST TO MEMORY ID 'CREDIT'. ENDIF. *} REPLACE *{ INSERT DEVK966908 1 *} INSERT * Read the subsequent function information for the message PERFORM FOFUN_TEXT_READ USING GL_FOFUN CHANGING FOFUN_TEXT. MESSAGE ID 'V1' TYPE 'E' NUMBER '849' WITH FOFUN_TEXT RAISING ERROR. *{ INSERT DEVK966908 2 *} INSERT ENDIF. ENDFORM. Credit Mgmt Dynamic checking -----Original Message----- Subject: Credit Mgmt Dynamic checking From: Richard Dragani Hi credit experts, Does anyone know how I can automatically re-execute a dynamic credit check a few days prior to shipment for future dated sales orders. Any ideas would be appreciated. Rich Dragani -----Reply Message----- Subject: Re: LOG: Credit Mgmt Dynamic checking From: Swami Subramanyan Program RVKRED08? Or manually execute function module SD_ORDER_CREDIT_RECHECK. Regards Swami -----Reply Message----- Subject: Re: Credit Mgmt Dynamic checking From: Leslie Paolucci We check credit at the time of the delivery (at delivery creation and before picking) and use the blocked sales doc process/list to release them. This can be set up in customizing under risk management-> credit management. Sales value field in not getting updated after creating the billing -----Original Message----- Subject: Sales value field in not getting updated after creating the billing we are on 4.6b. we are going for credit management but facing one problem. in fd32- customer credit management change - the sales value feild in not getting updated after creating the billing. eg. when i create the order - the order value get updated in the sales value in fd32. after creating the delivery - that value remains same in the feild of sales value. but when i am going for billing (delivery related), the bill value is appearing in 'receivables' but the amount in 'sales value' is not getting reduced. because of this the credit exposure is increasing continuously. update group for corrosponding credit ctrl area is 12. also the item is mark for credit update. can anyone tell the missing link? thanking in advance -----Reply Message----- Subject: RE: Sales value field in not getting updated after creating the billing Hi, You need to check couple of settings like: 1. Your customer should be assigned the credit control area. 2. In your Item Category Credit should be active. Regards, -----Reply Message----- Subject: RE: Sales value field in not getting updated after creating the billing customer is assign to concorn CCA and item category is mark for credit active -----Reply Message----- Subject: RE: Sales value field in not getting updated after creating the billing Hi, Check the credit update group in the transaction OB45. The credit update group controls when the values of open sales orders, deliveries and billing documents are updated. It should be '000012'. Further also refer to the OSS note 18613. Difference Between Simple and Automatic Credit Check Types Explain in detail difference between simple and automatic credit check types. In automatic check, difference between static and dynamic checks. SIMPLE CREDIT CHECK : Tr.Code - FD32 It Considers the Doc.Value + Open Items. Doc.Value : Sales Order Has been saved but not delivered Open Item : Sales Order has been saved , Delivered, Billed & Transfered to FI, but not received the payment from the customer. Eg: Customer Credit Limit is Rs.1,00,000/- Suppose Doc.Value + Open Item Value is Rs.1,10,000/- Here credit limit exceeds then system reacts. Options : A) Warning Message B) Error Message (Sales Order won't be saved) C) Error Message with Delivery Block AUTOMATIC CREDIT CHECK : Give extra credit facilities to the particular customer. STATIC CREDIT LIMIT DETERMINATION :Checking Group + Risk Catageory + Credit Control Area. A) Credit Checking Groups : Types of Checking Groups. 01) Sales 02) Deliveries 03) Goods Issue At all the above 3 levels orders can be blocked. B) Risk Catageory : Based on the risk catageories company decide how much credit has to give to the customer. HIGH RISK (0001) : LOW CREDIT LOW RISK (0002) : MORE CREDIT MEDIUM RISK(0003) : Average Credit Static Credit Check it checks all these doc value & check with the credit limit 1) Open Doc.Value / Sales Order Value : Which is save but not delievered 2) Open Delivery Doc.Value : Which is delivered but not billed 3) Open Billing Doc.Value : Which is billed but not posted to FI 4) Open Item : Which is transfered to FI but not received from the customer. DYNAMIC CREDIT CHECK : 1) Open Doc 2) Open Delivery 3) Open Billing 4) Open Items 5) Horizon Period = Eg.3Months Here the System will not consider the above 1,2,3& 4 values for the lost 3 months Then assign the Sales Doc & Del Documents. Sales Doc.Type(OR) + credit Check(0) + Credit Group (01) Credit Limit Check for Delivery Type : Del.Type (LF) + Del Credit Group (02) + Goods Issue Credit Group (03) Dunning Process In Credit Management Explain about dunning process in credit management? Let me explain in simple terms: 1) You have a Customer which you had felt, he is doing good business and supplied material on Credit of 45 days. 2) Since this customer is good as you felt, you have not managed Credit Checks as well. So, he had comfortably reached to the fullest credit (or even more) which you can afford for any customer. 3) One fine day you got realised that, there is very bad debt with this customer and need to recover from him and till then, there will be no further supply to the customer. 4) Your company's legal department has laid a policy that, inorder to recover any bad debts, like: a) We will send a normal payment reminder. b) In case customer doesnt respond, we will send at least further reminder (dunning notice) may be 9 times (9 reminders) (Dunning level) and what intervels of time (dunning frequency) c) Still if the customer doesnt resopond for the reminders, you will file a law suit against the customer for recovering the Payments. d) Finally, after getting veridict, you may proceed for auction of his property or as per the order for Law. Now in SAP, the definition of Dunning procedure is a pre-defined procedure specifying how customers or vendors are dunned. For each procedure, the user defines - Number of dunning levels - Dunning frequency - Amount limits - Texts for the dunning notices In SAP, you will maintain the Dunning Procedure at customer master. Referring to this your SD Team / FI Team (user team) will effect Dunning PS: You might remembered the dunning procedure laid by Relaince Mobile, sometime back, sending street rowdies for recovering the bad debts from users. That is dunning. Remember Reliance, you will not forget dunning forever. What is the differences between Credit Mngmt v/s Dunning? Dunning is one part of credit management. But need not be also. I will give you two examples: 1. For a customer, the credit functionality is enabled means credit limit etc. are set for this customer. If the customer didn't pay the amount even after the period specified in the payment terms is over then in that case we are going to generate the dunning letters and send them to the customer either by simple mail, fax, intimation by call or personally etc., like this different ways of reaching a customer. But here in dunning also there are different levels. 2. Suppose for a customer there is no credit limit set. Credit functionality is not there for this customer. In this case, if the customer didn't pay the amount even after the period specified in the payment terms is over then in that case we are going to generate the dunning letters and send them to the customer either by simple mail, fax, intimation by call or personally etc. like this different ways of reaching a customer. So, Dunning is partly a part of credit management. What do you meant by Dunning? Dunning is the process of sending the remainders to the customer about the payment which is due and crossed the limit. This dunning is used in the credit management to check the credit worthiness of the customer. Sometimes your business partners may fall behind on payments. You can send them a payment reminder or a dunning notice to remind them of their outstanding debts. The SAP System allows you to dun business partners automatically. The system duns the open items from business partner accounts in which the overdue items create a debit balance. The dunning program selects the overdue open items, determines the dunning level of the account in question, and creates a dunning notice. It then saves the dunning data determined for the items and accounts affected. You can use the dunning program to dun both customers and vendors. It may be necessary to dun a vendor if he or she has a debit balance as a result of a credit memo. If a customer is also a vendor, you can offset the account balances against one another. What do you mean by credit exposure? They are the transactions with a customer that are relevant for credit limits on a specified date. The credit exposure is updated based on the update algorithm assigned to the credit control area. 000012 - updated at Sales Order 000015 - updated at Delivery 000018 - updated at Billing To look at only Receivables for a customer look in FD32. If you have bad data run the reorganization program through SE38. Check Note 425523 - Collection of consulting notes: Credit update and related. Surely you must run report RVKRED77 (Note 400311 - RVKRED77: Reorganization credit data, new documentation and related will help you). 1. How is credit exposure calculated (seen in FD32)? Its simple summation of Receivables + Special liabilities (like down payments, advance) + Sales value 2. If Update=000012 in CCAr then on creating Sales Order, the exposure increases by SO value. But if update=000015, then also on creating Sales Order, the exposure increases by SO value. Is this correct? I think in case of 000015 Open sales order values should not be considered. 3. What role exposure play in the credit management process. I mean does the system match the value of credit exposure with credit limit to find that it is exceeded or it does it differently? Credit exposure is in fact the main player. In credit management if the customers credit limit is 10000 and credit exposure is 9900 then customer can only be able to buy now worth of 100 only. Its the credit exposure which should not crossed over the credit limit. For reporting purpose, where we can get customer credit exposure which showing in FD32. Go to t.code F.31 for an overview of the credit exposure, and also you can use s_ALR_8701212218 to overview the credit exposure. PricingDifference between Condition Type Please explain the difference between Ek01 ( Actual Cost) and EK02 Calculated Cost. These are the condition type that will display the results of the unit costing for certain type of sales document. EK01 : If you use this condition type, the result of unit costing is issued to the first position on the conditions screen for the item. The value can be used as a basis for price determination. EK02: If you use this condition type, the result of unit costing is simply a statistical value which you can compare with the price. Please note the following points : 1) The condition type must have condition category 'Q' (costing). 2) The condition type must agree with the condition type defined for unit costing in the pricing procedure. I have a customer who is being offered two discounts ie k007 and k005, now I want to exclude k007 for the next 2 orders or so? I have set the exclusion indicator for the condition type,but still the condition is being accepted when I create a sales order. Am I missing something, how do I do it? I think u need to change the validity of the condition record for the condition type K007 defining it not valid for that particular 2 months. And also the settings of the Requirements as it is correct that it overrules the exclusion. Accumulate the amount of condition types in accounting document To accumulate the amount of condition types in accounting document without affecting the pricing display in billing document. As an illustration :- ZPXX 3500 ZDXX 1000- ZWXX 500- (all condition types are shown separately in pricing view) Journal: Dr Vendor 2000 Cr Sales 2000 (ZPXX - ZDXX - ZWXX) One way to do it is :- Mark the condition types you want to group as statistical and remove the account assignment key. Create a subtotal in your pricing procedure that will add them together and put in the account assignment key for it. This way the individual components will still display on your pricing screen but FI will only get one posting. Hiding Price Condition Types on a Sales Document Up to now you, you still cannot exclude certain condition types and subtotal lines from being processed or displayed in the condition screen by restricting the authorizations. You have to implement SAP Note No. 105621 - Authorization check for the condition screen Creating New Pricing Procedure What is the transaction code for creating new pricing procedure and how to attach it to specific plant? You create PP in spro > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define and Assign Pricing Procedures > Maintain Pricing Procedures You can't attach PP to specific plant. Pricing Procedure is determined thru trx OVKK. The defining parameters for pricing procedure determination are: 1. SalesOrg 2. Distribution Channel 3. Division 4. Document Procedure (defined in Sales doc\Billing doc maintenance) 5. Pricing procedure assigned to customer (defined in customer master) What is "alt cal type" & "alt base value" & "Requirement field" in the Pricing Procedure Can any one explain exactly what is "alt cal type" & "alt base value" and also " Requirement field" in the pricing procedure? The alternate base value is used as the calculation basis only, while the alternate calculation is used to modify the final value. For example, imagine you have a condition type ZZ01, with a condition record maintained (master data) for $100. Now, condition ZZ02 also exists lower in the schema, but with a rate of 10%. The standard calculation would result in a final value of $110. The alternate base value could say, "don't use $100 as the basis -- use the original price PR00 only, which was $90." Then, the final value would be $100 + (10% of $90) = $109. The alternate calculation routine says, "ignore the 10% altogether. Instead, use an externally calculated 20%." Then, you end up with a final value of $100 + (20% of $100) = $120. Put them both together, and you could end up with $100 + (20% of $90) = $118. Now once again, Alternative Calculation Type: Normally if you want to calculate a value you have to use a calculation type for determinating the value. This calculation type is either addition, subtraction or multiplication. Similarly SAP also has got a default calculation type in the control data of the condition type. There you have the options of either Qty based , Fixed Amount Based or Percentage based. Here what happens is suppose if you define Your condition type that calculates the base price of a material on Qty based. Then the calculation will be done based on the quantity of the material. If the customer orders 10 Nos and you have maintained a unit price of 100 Rs for each material then the value determined is 1000 INR. Similarly if the discount condition type , you maintain the calculation type as %. This means if you maintain the value of 10 % in the condition record. Then this percentage is taken as the calculation type and the condition value is determined. In some cases you have to forego the default calculation types and use the customer specific method for calculating a value. For ex if you are calculating the Freight charges for a Material . it depends on so many criteria like, the weight, volume and also the minimum amount etc etc, in those cases, you forego the default value and then use the alternative calculation type in calculating the condition value against the particular condition. Alternative Condition Base value : If you have to calculate any value then you have to have a base value for it. For ex if you want to calculate the discount of 10 % for a material then you have to have a base value on which this 10% is calculated. Normally you take the condition value of the base price of the material to calculate the value. Now you don't want to take the base value and take other values as base value which are derived on some formulae. So you create a routine which will do the mathematical operations in the routine and derive you a value which is now used as the base value for calculating the condition value for a particular condition type. Requirement: A factor in the condition technique that restricts access to a condition table. The system only accesses a condition table to determine the price if the requirement specified has been met. Example: The system uses an access sequence to determine the price of a material. One of the accesses in the sequence contains the requirement "in foreign currency." The system only uses the table behind this access if the sales order for which the price must be calculated is in a foreign currency. Re-pricing in a Quotation How can I, or am I able to find anything on a way of RE-Pricing be done in a QUOTATION? You can always 'Update" pricing manually in a quotation the same way you do in a sales order, either in create or change modes. Menu path Edit --> New Pricing or press the 'Update pricing' button on the item conditions tab. If you are asking how to reprice a quotation when it converts into a sales order, that can be done with the copy controls of the Item Category. IMG: Sales & Dist --> Sales --> --> Maintain Copy Control for Sales Docs --> Sales Doc to Sales Doc (transaction vtaa). Just choose the combination of documents and the respective item category. The field you need to be concerned with is "Pricing type". However, from a business process perspective it makes absolutely NO sense to reprice a quotation when converting to a sales order. After all, the entire point of using quotations is to firm up details like pricing before creating the sales order. Quantity Based Discounts in Bulk Quantities Sales You're looking to implement quantity based discounts in 4.6c. You are trying to sell items in specific bulk quantities, and only give the discount for specific quantity intervals. For example, if a customer orders 1 piece, 2 pieces, 3, etc. of part ABC, the price is $100. If the customer orders 10 pieces of part ABC, the price is $50. However, this is not only a standard minimum quantity discount. If the customer tries to order 11 pieces, 12, 13, etc. it should return $100 again. The only values for which $50 should apply are 10, 20, 30, etc. - multiples of the bulk quantity 10. You have discussed changing your part number to reflect a bulk qty of 10, however you have in house consumption that is allowed to consume only 1 part at a time. You would vastly prefer to keep one part number that you order from the supplier, consume internally and ship externally. You are fairly certain there is basic functionality that covers this, but you're just not sure where to start. Taking your requirements literally. Standard SAP scale pricing will not do it in that you only want the reduced price to come into effect when the order quantity is multiple of some bulk factor. It is agreed with that creating a separate material number is not a good idea. You can try this :- 1. Define/Select a UOM for selling in bulk (i.e. cas, pallet, box whatever) 2. Maintain UOM conversion between your base UOM and this new UOM 3. Configure you bulk pricing condition type by usual means (it should be a base price rather than discount). 4. Place this new bulk price behind your normal "PR00" price in the pricing procedure 5. Create a new condition base value routine via VOFM where you check XKWERT to see if it is a whole number. If it is not then set XKWERT to zero. 6. Assign this new routine to your bulk price condition in your pricing procedure in ALT condition base value column. 7. Maintain bulk price conditon record in the Bulk UOM. That should do it. Determine Sales Price with Shipping Point You are trying to use shipping point as a key field (with sales org. distribution channel and ship-to party together) to determine the sales price. You created a condition table with the above key fields, and maintained the relevant setting (access sequence, condition type and pricing procedure). There is an error message in the sales order pricing analysis ("access not made" in the shipping point field). In the access sequence, you found that the shipping point field's document structure is KOMK. Can you put to item level field in the condition table and access sequence? Structure KOMK refers to header of the sales order, but shipping point of course is on item level. You'll have to do some settings to reach your goal, it is possible. Step 1 Append structure KOMP. Do this by changing through SE11 the table KOMPAZ. This is the include for structure KOMP. Add a component e.g. ZZVSTEL with component type VSTEL. Save, activate. If you want to make more points, assign search help H_TVST to the component. Ask a programmer if you don't understand this part. Step 2 Change user exit MV45AFZZ. Say there that field ZVSTEL should be filled with information from your shipping point. Do this under part FORM USEREXIT_PRICING_PREPARE_TKOMP. The coding should be like tkomp-zzvstel = vbap-vstel. Save, generate. Step 3 Make a new table as you did before, but first maintain your new field in Condition: allowed fields. When you create your new table you will see you have two shipping points. With the button technical view you can check which one ZZVSTEL or VSTEL. Step 4 Finish with the steps you did before. That was ok. Now, you will see in your sales order that the shipping point is filled with information. Pricing date based on delivery date Used transaction VOV8. This configuration is by order type. There is a field called proposal for pricing date. There you can select pricing date as requested delivery date. A - Proposed pricing date based on the requested dlv.date (Header) This control is set at the document level as oppose to the condition type level (PR00). That means your other condition types such as surcharges and discounts are also determined using the requested delivery date. If your requirement is for PR00 to alone to be priced at delivery date then this will not work. How pricing date is determine in the sales order and billing document? Where is the setting? The pricing date is proposed based on the setting you make in the Sales document configuration. ( T code : VOV8) You have a field" Prop.f.pricing date " in the Requested delivery date / pricing date / purchase order date segment. Then you can choose the follwoing options: Blank - Indicates the current date as the pricing date A - Indicates the date based on the requested delivery date B - Indicates the date based on the order validity start from date And the pricing in the billing document is copied from thte sales order / Delivery document.. It again depends on the setting u have in the copy control from order - billng or delivery - billing. In the copy control, in the item settings you have two fields relavant for this. One is pricing source and the other is pricing type. The pricing sources are generally the order. But if you want you can change it to other values mentioned in the drop down, but this values have no effect if the pricing type is B. Any other value other than B in the pricing type will take the reference document price mentioned in the pricing source field. but for the pricing type B. The new price is determined in the billing order. Report to Check the Entered Pricing Condition Price Which is the best transaction code to check the Pricing condition price entered in "VK11"? Other than "VK13", to display the price, you can use V/LD - Execute Pricing Report to check the prices entered into the Pricing Master. Normally Pricing Report - "07 Cust.-specific Prices with Scale Display" will do. Other Pricing Reports you can tried are these: ---------------------------------------------------------------------------|LR|Report title |-- ------------------------------------------------------------------------|01|Comparison of Price Lists Without Scale Display ||02|Comparison of Price Groups Without Scale Display ||03|Incoterms with Scale Display ||04|Incoterms Without Scale Display ||05|Price List Types Without Scale Display ||06|Price List Types with Scale Display ||07|Cust.-specific Prices with Scale Display ||08|Cust.-specific Prices W/out Scale Display ||09|Material List/Material Pricing Group with Scale Display ||10|List Mat./Mat.Pricing Groups Without Scale Display ||11|Price Groups With Scale Display ||14|Taxes ||15|Material Price ||16|Individual Prices ||17|Discounts and Surcharges by Customer ||18|Discounts and Surcharges by Material ||19|Discounts and Surcharges by Price Group ||20|Discounts and Surcharges by Material Group ||21|Discounts and Surcharges by Customer/Material ||22|Discounts and Surcharges by Customer/Material Group ||23|Discounts and Surcharges by Price Group/Material ||24|Discounts and Surcharges by Price Group/Material Group ||25|VAT/ATX1 ||26|Canada/USA ||27|I.E.P.S Mexico ||28|Conditions by Customer ||30|Conditions by Customer Hierarchy ||31|Price List with Release Status ||AC| ||AD| |---------------------------------------------------------------------------Mass Update of condition pricing You can update the condition pricing for a range of sales order. For e.g. if you create sales order for 15 months or so, and at the beginning of each year, you have to update the prices for lots of sales orders. Other than using VA02 and make an Update of the conditions at item level which is a big work because you will have lots of open sales order after so many months. Use VA05, select your Orders and on the result screen :- click Edit- > Mass Change -> New Pricing (menu). or if you don't want to do that Online, write your own abap report and use Function SD_BULK_CHANGE (check where-Used at SE37, Trace VA05 on how to fill the parameters, Function MPRF => New Pricing) Make Material Master Price of a material as sales price automatically The first method is not to set the pricing condition VPRS as statistical. Simply remove PR00 and it will work fine if you always use VPRS as your pricing base inside the pricing procedure. VPRS will reads both prices based on the price control in the material master. Price control S for standard price. Price control V for moving average price. It is this simple if you do not have any other "Prices" in the price procedure. However, if you are using one pricing procedure where for some items you price using VPRS and some others using PR00, then you should use requirement routines to enable the correct price condition type at the right time. The second method involves more work as you need to write a formula (VOFM) to get that information. This is how it goes :- 1. Set VPRS to be the first step in the pricing procedure and to be subtotal B (as standard). 2. Set PR00 with alt. calc. type formula, which sets the value of PR00 to be equal to the subtotal B. The routine (created with transaction VOFM) is: RV64A901 FORM FRM_KONDI_WERT_600. XKWERT = KOMP-WAVWR. ENDFORM. The pricing procedure than looks like that: Step 1 VPRS statistical, subtotal B, reqt 4 Step 2 PR00 Altcty 600 Customer discounts on effort only -----Original Message----- Subject: Customer discounts on effort only Hi All, We have a requirement of giving a discount to customer based on the total amount invoiced so far (across financial years). Where do we set this up? We have seen so far the discounts are calculated based on the value of the current invoice. The discount should be on a graduated scale basis for example 0 - 100000 No discount 100000 - 200000 5% 200000 - and above 10% This means that discount would only start after the customer's net sale value crosses 100000. For example, if the customer has been billed for 99000 and the current invoice is for 3000, a discount of 5% should be given on 2000 i.e. 100. Another complication is that, the discount is not based on the total amount billed so far, but only on the effort billed and not on reimbursements (like airfares, living expenses, visa charges, beeper charges etc). The discount applies only to the effort and not to the reimbursements. In the above example (invoice of 3000) say the effort billed is only 1500, the rest being reimbursements. The discount is only on the 500. (the rest being taken up by the lower limit for eligibility of 100000) For example the customer might have been billed say 150000 so far but actual effort billed might be only 90000, the rest being reimbursements of actual costs and hence the customer is not eligible for the discount. Kindly help, -----Reply Message----- Subject: RE: Customer discounts on effort only Hi, The solution for this is Using rebate condition types and suitable condition records. Of this to handle your first problem that is the rebate has to be applied only on the "effort" you have to set up a line in the pricing procedure which gives the rebate basis i.e the value to be used for rebate cond types. This I believe solves your problem of rebate only on effort. Your second problem i.e the discount should start getting applied automatically when it reaches the first scale for which the values span few financial years. This I am not really sure whether it can be made possible in the invoice itself. But a work around is not giving the discount directly in the invoice but settling it against the rebate agreements by Credit notes periodically. SD Questions About Pricing Condition The Most Important Tips in Pricing For SAP SD Module to crack interviews... Whenever we define our pricing procedures, we remain least interested in creating our own Condition Types,Condition Tables & Access Sequences. What we do is, we just define our own pricing procedures by using the existing condition types (i.e: PR00, K004, K007, KA02, KF00 etc.) & then assign that Pricing Procedure with " Sales Area, Document Pricing Procedure & Customer Pricing Procedure " . After that we put the values against each Condition Types, mentioned in our Pricing Procedure by using the T-Code "VK11". But we also need to know about the Condition Tables, Condition Types & Access Sequence Creation. So for that purpose we have to use the following T-Codes respectively : "V/05", "V/06" & "V/07". Now it will become easy to create the same. Also to inform that, using T-Codes is more smarter than following paths through IMG screen. Utsav Mukherjee - utsavmukherjee143@hotmail. What is the difference of VK11 and VK31 (condition records)? My condition type is PR00 and Access sequence is PR02. And in this access sequence table 304 is available. Now when I was entering the PR00 in VK31 it shows error Table 304 is not defining for the condition type PR02. But when I was entering the PR00 at VK11 it is accepting it. Difference between VK11 and VK31 - if you go through the menu path you will get the vk 31 as condition record from the tamplets whereas vk11 as simple condition record. In VK11 you can store condition record for more than one condition type. This means you can have same condition record for different condition types.This feature is given to enhance the system's performane and not to create the duplcation of the work for each condition type. Again system is not allowing to store the record in the vk31 for the condition type pr00 and access sequence pr02.This is because if you see this ac seq cointains two accessses 20 and 30 having the same table no.But you see there is the difference between the technical view of it for transfering the data from document field and condition field,so you can not maintain the data at VK31. What is the difference between Header condition and Item condition? I know item condition applies to each item in a sales document. Header condition can only be applied to an entire document. Difference between header and item condition - as YOU CORRECTLY SAID HEADER CONDITION IS APPLICABLE FOR THE WHOLE DOCUMENT where as item is for item.Ex-Say fright is dependent on the total weight of all the items in the documents then header condition adds on weights of all items and calculates the record accordingly. You have two different types of the header conditions. a) In one you can duplicate the same value throughout the document for each item.Say discount 2% at header level which is also applicable to all the items b)Second is the accumulation of the values of all the item at the header level,as earlier explained for the weight/fright. These differenes are controlled through the indicator of group condition in the cond.type configuration. And so obviously header condition can not have the condition record and hence access sequence. SAP SD Tips by : Vishwajit Disallowing Condition Types - How I can accomplish the following: Be able to DISALLOW Z0BP Condition type to be negative ( Invoice Block) You can modify condition type from customising; Sales and Distribution->Basic Functions->Pricing->Pricing Control->Define Condition Types->Maintain Condition Types Change condition type ZOBP's plus/minus indicator to "A" which means only positive is allowed. *-- Arvind Rana In pricing procedure there are column such as requirement, sub total altclty, altbv, accurals. What are these and where we calculate all these values which we put. 1. Requirement: Denoted by nos and maintained in VOFM, this is a condition required for a particular condition type to be executed. Eg. PR00: req 2 ie item relevant for pricing VPRS/EKO1: req 4 ie cost Rebate BAO1 Req 24/Req 25 etc 2. Subtotal: this represents where a which table a value is stored, which can be processed for further calculation. Eg. for PR00, if this value is to be used for credt check of a customer, we mark the subtotal as A. 3 Alternate Calculation type: this is also denoted by numbers and maintained in VOFM. Eg. Suppose for 45 units , each unit is charged $100 per unit, the order value comes out to be $4500, that is calculation is done as per unit price, if the client wants calculation type to be based on volume or wieght, alternate calculation type can be configured. 4. Alternate base value: Denoted by no. and maintained in VOFM. Eg, if the pricing scale is maintained and pricing for 45 units comes under the scale of $100 per unit., the base value is 45 units, but if the client wants a standard base value in some casesto be assumed inspite of maintaining the scale, an alternate base value is confihured, that is the base value based on which the order value is to be calculated changes. 5. Accruals: Accruals are maintained for rebate agreements, it constitutes the total accumulated value which customer has earned through rebate, one the rebate for certain amount is settled the amount from the accruals get deducted. *-- Nitin Add a Field To New Condition Table in Pricing Add a field to a new condition table in Pricing (Condition Technique):- I will explain you the process with below example...Please follow steps in below sequence- Try to add the filed from the field catalog. In case the required combination field is not there, you can add the field through the following process to filed catalog and create the condition table. It is most common that one or other time we need to use this function while configuring multi tasking & complex Pricing Architecture. Here I'm giving a simple guide to add fields to the Pricing Field Catalogues: For example you want to use field PSTYV ('Sales document item category') that is included in structure KOMP ('Pricing Communication Item') as a key for a condition table. When you create a condition table (Transaction V/03), however, the system does not propose the field in the field catalog. Condition access, field catalog, allowed fields, KOMG, KOMK, KOMP, KOMPAZ, KOMKAZ, PSTYV are the other terms which we need to know about, to add Fields. Reason and Prerequisites: For technical reasons, field PSTYV was included in structure KOMP, however, not in structure KOMG ('Allowed Fields for Condition Structures'). Proceed as follows: 1. Call up the ABAP Dictionary (Transaction SE11) and create data type ZZPSTYV. Choose PSTYV as a domain.As a short text, you can use, for example, 'ZZ - sales document item category' and as a field label, you can use the field labels of PSTYV.Save, check and activate your entries. 2. Call up structure KOMPAZ in the ABAP Dictionary (Transaction SE11) in the change mode and make the following entry: Component Component type: ZZPSTYV ZZPSTYV Save, check and activate the change you made. 3. Note:Because of the change in structure KOMPAZ, field ZZPSTYV is now known in structures KOMG and KOMP because structure KOMPAZ is included in both structures. 4. Call up Transaction SPRO. Navigate to 'Sales and Distribution -> Basic Functions -> Pricing -> Pricing Control' and execute 'Define Condition Tables'. Choose 'Conditions: Allowed fields' and include ZZPSTYV as a new entry. 5. Note:Now you can use field ZZPSTYV as a key field when you create a condition table Axxx. 6. Supply the new field you defined by including the following source code line in USEREXIT_PRICING_PREPARE_TKOMP: MOVE xxxx-PSTYV TO TKOMP-ZZPSTYV. In order processing you find the user exit in Include MV45AFZZ, and in billing document processing you find it in Include RV60AFZZ. Consider that you can also use this note as a help if you want to use other customer-specific fields as key fields in a condition table. For header fields, use structure KOMKAZ instead of structure KOMPAZ and USEREXIT_PRICING_PREPARE_TKOMK instead of USEREXIT_PRICING_PREPARE_TKOMP. For more information, see Transaction SPRO via the path 'Sales and Distribution -> System Modifications -> Create New Fields (Using Condition Technique) -> New Fields for Pricing' and OSS Note 21040. *-- Manoj MahajanHeader Condition and Group Condition What are header conditions? Header conditions are those which appear in the header level of any sales order. these conditions are to be entered manually and get distributed automatically and the basis for distribution are taken from the NET VALUE of items mentioned at item level. When we go to the conditions section in a sales order, where the details of pricing is mentioned, here we add these conditions. Whenever any Header Condition is used, it overrides the PR00 condition type. Examples of header condition. - HA00 - % Based Header Condition. - RB00 - Absolute or numeric value which applies to all items. - HB00 - Numeric value or Absolute value. *-- Vivek Chokshi What is the difference between group condition and header condition? Group Condition: You can use this is feature of a condition type to apply price or discount for a material based on common property. Header Condition: This is a manual condition which you apply to header (Condition screen) of a sales document. This amount is applicable to all items. Usage of this feature is to apply price / discount for a specific group of materials. 1. You maintained a discount based condition record fbased on material group ( = 01 for example). You maintained scales also. Qty Discount 1 - 10 Rs. 100.00 11 - 50 Rs. 105.00 51 - 150 Rs. 110.00 etc. 2. You are creating a sales order for a customer with five different items with different quantities as below ITEM 1 - 25 No's ITEM 2 - 3 No's ITEM 3 - 12 No's ITEM 4 - 27 No's ITEM 5 - 62 No's All the material is having the material group = 01. 3. While calculating the discount, because of this group condition, system add the quantities of items which have material group = 01. In the above example total quantity is = 109. System apply a discount of Rs. 110.00 to each item irrespective of the individual quantities. 4. If you have not activated the group condition feature, system determines the discount value based on individual item quantity which is as below. Discount ITEM 1 - 25 No's Rs. 105.00 ITEM 2 - 3 No's Rs. 100.00 ITEM 3 - 12 No's Rs. 105.00 ITEM 4 - 27 No's Rs. 105.00 ITEM 5 - 62 No's Rs. 115.00 5. Is it clear now. Just try a sales order and see the out come Procedure to Test: 1. Create 3 materials. Maintain Material Group of each item is same. 2. Activate the condition type as a group condition. 3. Create a condition record for this condition type with scales. 4. Process a sales order for a customer with these three material with different quantities. 5. Check the outcome. *-- Tsr What are the 8 steps involved in condition technique? By: Rohit Joshi It starts with an understanding of the factors that influences the Price. Lets say it depends on Customer and Material. With this understanding now we will start with the Table where we will pass the above parameters. There is a table 5 which already has Customer and Material so we can now copy and rename it or use the same table in our Pricing Procedure. T Code VOK0 Step 1. Define/Choose your Table (with the requirement parameters that influence the price) Step 2. Define your Access Sequence and include the above Table in your Access Sequence Step 3. Define your Condition Type (There are four Price Types Basic Price, Discount, Freight and Tax) and include your Access Seq. Its always better to copy the Price Types provided by SAP. Step 4. Now comes your Pricing Procedure where you include include Condition Types and format. Step 5. Now comes Procedure Determination where you specify the Document Pricing Procedure and Customer Pricing Procedure along with Sales Organisation, Distribution Channel. Step 6. Maintain Condition Records for your Condition Types I guess you can make it 8 Steps by dividing some of the main steps. Few important things to note is following.. 1. XD01 - Create Customer - Always ensure that you pick the right Customer Pricing Procedure from here. 2. VA01 - Sales Order - Ensure that you have the right Document Pricing Procedure from here 3. While Creating Access Sequence, check your Fields and ensure that they appear with any warning (Highlighted in Red) 4. Do not forget to mention your Access Sequence while defining your Condition Type 5. Always remember that your Procedure Determination has only Basic Price as Condition Type 6. Do not forget to mention the Range (From To) while creating your Pricing Procedure. I made most of the mistakes that appear above. Hope it helps. Common questions: We are using the Freight in Header Condition. I maintained two line items in the Sales Order. So the Header freight is splitting irregularly for two line items (in item conditions) . How it is happening? Any formula is there? Header Conditions - Automatic pricing does not take header conditions into account; you can not create condition records for them in the standard system. Header conditions are entered manually in order processing. R/3 includes the following header conditions: - Percent discount (HA00) - Absolute discount (HB00) - Freight (HD00) - Order value (HM00) Header Condition: If this condition is marked as a header condition, it is possible to enter the condition type in the header condition screen. Checks for changing the condition manually are unaffected by this. Group Condition: Group conditions are helpfull incase of discounts. If group condition is selected then the discount percentage or quantity is applicable for the total sum of the quantity in the PO for those materials belonging to the same material group. Suppose if two materials of same matl grp have discounts for 100 qty and above but in PO if the two matls are bieng procured for 50 qty then they cant avail discounts but if group condition is selected then the sum of the quantity of both matl of same matl group is considered (50 + 50) and discount can be availed for 100 qty. Further Group condition: Indicates whether the system calculates the basis for the scale value from more than one item in the document. The nature of header condition is that whatever value you are giving in sale order / billing, line item wise, it will be distributed proportionately. If you access V/06 and the header condition type, you can see that the condition type - does not have any access sequence - field Group condition is selected Normally Freight Header condition like condition type "HD00" is calculated on the basis of weight. This is a Manual condition and you have to enter it in the header screen. It will be proportionately distributed on each item on the basis of weight. If you will uncheck the group condition field, the same freight amount will be copied to each item, possibly irrespective of different weight which may not be logical. That is the standard behaviour of the header condition type. Based on whether the group condition field is ticked on or off, it will either split the header condition value to the items on pro-rata basis or it will just duplicate the header value to all the items. What you are experiencing with Fixed Amount Header conditions is standard behaviour. Please see below Notes: - 876617 FAQ: Header conditions / Header condition screen - 317112 Behavior of conditions w/ calculation rule B changed - 485740 Conditions with fixed amount in copy activities To achieve what you wish (absolute amount), solution is in the below Notes: - 84605 Transfer absolute amount condition to billing doc. - 25020 Value changes during over/underdelivery - 25144 Freight conditions during milestone billing What is meant by condition exclusion for Condition types and records? Condition Exclusion The system can exclude conditions so that they are not taken into account during pricing in sales documents. Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100 pieces. However, a specific customer can buy the material for 100 USD. Since this is a particularly good price, the customer should not also have a discount of 10 USD per 100 pieces. Therefore, this discount is to be excluded from pricing. To do this, you must follow two steps: You must set a condition exclusion indicator for the price. You can do this in two ways: If you want to set the condition exclusion indicator a follows then you specify it: - for all condition records of a condition type (e.g. with condition type PR00) when defining a condition type in SD Customizing - for an individual condition record (e.g. only for material 4711) in the detail screen of a condition record (in the Condition exclusion field) You must set a condition for the discount in the pricing procedure in Customizing for sales. If this condition is set, the discount is not valid if the condition exclusion indicator is set. Condition 2 is available in the standard R/3 System. The condition exclusion indicator is not valid for condition supplements. This means that if a condition record contains condition supplements they will be taken into account during pricing. Condition Exclusion Group In any normal situation there could be more than one condition type in a pricing procedure offering a discount to a customer. Should the discounts be automatically determined, there is the risk that the customer will receive all the relevant discounts and thus purchase the product for a lower price than he should. By using condition exclusion groups you can ensure that the customer does not receive all the discounts, but instead only receives the best of the available discount condition types. Menu path IMG - Sales & Distribution - Basic functions pricing condition exclusion condition exclusion for groups of conditions (OV31). A condition exclusion group is merely a grouping of condition types that are compared to each other during pricing and result in the exclusion of particular condition types within a group or entire groups. It is important to note that the condition types you want the system to compare must exist in the pricing procedure and must have valid condition records created for them. If for example, a sales order is created using the pricing procedure that the exclusion group is assigned to, you can see that the condition offering the most favorable discount to the customer is represented in the pricing procedure. For instance, condition type K007 has offered a discount of 10% off the sale price or a real value of $30, while another condition type K005 has offered a real value discount of $10. The system then takes the best discount for the customer between the two, which is K007 and makes the other discount K005 inactive. This can be seen by double clicking on the condition type K005, where you can find a entry saying Inactive A condition exclusion item. There are four possible methods of using condition exclusion groups A best condition between the condition types B best condition within the condition types C best condition between the two exclusion groups D exclusive E least favorable within the condition type F least favorable within the two exclusion groups Configuring Condition Exclusion Groups First step is to define a condition exclusion group by using a four character alpha numeric key. Next step is to assign the relevant condition types to the exclusion groups such as discount condition types, freight condition types. After completing the assignment of the condition types to the exclusion group, proceed with assigning the condition exclusion group to the relevant pricing procedure. After selecting the pricing procedure for which you want the condition exclusion to be active, select the folder Exclusion where you can assign the relevant condition exclusion procedure to the relevant condition exclusion group. When using the condition exclusion group to find the best condition record in a condition type only use one condition type per exclusion group. The most important thing to remember here is to deactivate the Exclusive Indicator on the access sequence assigned to that condition type. Otherwise, the system will merely find the first condition record and stop searching for other records. What is difference between pricing report & condition index? Pricing Report: A Pricing report basically helps to get the list of all the pricing details which we have maintained in the system. We can get details of all the condition types including the scales. We can get the details as per our requirement i.e., Sales org/Dc/Division/Plant /material etc wise. The selection criteria would be as per the Key combination which you select in the IMG screen You get following information from pricing report. 1. It informs you about the customer specific price agreements that were made within a certain period 2. From pricing report you can know which condition records exist for freight charges 3. Which condition records exist for customers in a particular region or country You can create your own pricing reports with V/LA. Also V/LD is very useful. This can be customized. The sales personnel use it to 1. get information for price (discounts) that existed at previous period (Say June 200X) 2. Inform potential buyer about the current price (and discounts) 3. Review price and discounts. Though all the above T Codes and there are many More standard SAP Reports have very high utility, it is not widely used. Clients prefer customized reports when it comes to pricing reports - all Z programs and Transactions. These kind of reports are generally required by the Top Management for periodical review // Finance team for price control // Master data team for record purposes // Process audits by Internal/external agency // Of late, for every SOX audit done in the company...especially the change records for prices. Condition Index Condition index is very useful for searching the condition record for a customer. It becomes easier and faster to search for condition records for a customer or material just like it become easier to search a topics in the book with help of index. You have to mark the "condition index" check box in the condition type and you have to activate the index in customization. You can set the discount for fast ten orders through "condition update". First, in your discount condition type(V/06) activate the "condition update" check box. Second, in the condition record, in additional data put "maximum number of orders" as 10. You may also create the condition record for discount through VK31. Now go to change(VK32), scroll to the right, you will find a column "N". This is maximum number of order field. Here you can put value 10 and save it. Now, system will give the discount to the first 10 orders. Where does the standard condition base value (Default one) is determined for a Condition type? First check the Material Master UOM Conversion - Additional Data - Units of Measure. Condition base value is a concept used in pricing procedure and actual term used is alternate condition base value. This is a formula assigned to a condition type in order to promote an alternate base value for the calculation of the value. If you have to calculate price of a material then you have to have a base value for it. For e.g. if you want to calculate the discount of 10 % for a material then you have to have a base value on which this 10% is calculated. Normally you take the condition value of the base price of the material to calculate the value. Now, you don't want to take the base value and take other value as base value which are derived on some formula. So you create a routine which will do the mathematical operations in the routine and derive you a value which is now used as the base value for calculating the condition value for a particular condition type. As per my understanding there is Alternative Condition Base Value, It is a routine which is assigned to the condition type in the pricing procedure. Go to transaction V/08 here you select pricing procedure then go in to the control data of the pricing procedure here you can find Alter native Condition Base Value in the 14th column of the pricing procedure control data. What is the difference between: 1. Conditional base value 2. Conditional value. 3. Conditional amount 1. Conditional base value When a value is derived for a condition type, based on certain calculation this value is taken as base. 2. Conditional value. For the number of units ordered depending on the condition amount mentioned this value is derived. 3. Conditional amount This is nothing but the unit list price what you are mentioning for the line item. 1) What is the role of alternative calculation type, condition base value, requirement in pricing procedure? 2) Where do we define value for alternative condition base value and alternative calculation type so that system picks up different value, when the value for alternative condition base value and alternative calculation type is mention in pricing procedure? **Alternative Calculation Type:** This function allows you use a formula as an alternative in finding the value of the condition type, instead of standard condition technique. this can be used to calculate complex tax structures. Alternative condition base value The alternative condition base value is a formula assigned to a condition type in order to promote an alternative base value for the calculation of a value. Example An absolute header discount is, for example, distributed in the standard system according to the cumulative value of the items. If the system distributes the absolute header discount according to volume based on the Alternative formula for condition base value , a header discount of $30 results in the following discounts: Item Value Volume . 1 $1000 2 cbm 2 $500 4 cbm Stand. disc. Volume disc.(With Formula) $20 $10 $10 $20 Condition formula for alternative calculation type Alternative formula to the formula in the standard system that determines a condition. Requirement This function is used to assign a requirement to the condition type. This requirement can be used to exclude the system from accessing the condition type and trying to determine the value. This can be used to specify that the condition type should only be accessed if the customer has a low risk credit. In sales order Diff condition type is not coming, when checked in analysis it says requirement 013 is not fulfilled, but in pricing procedure I've assigned the requirement as 013, alt.cal type-16, alt CBV-4. Please refer to the following documentation for requirement 013: RE LV61A013 Title Rounding as per Table T001R Purpose This is an example of a pricing requirement. This requirement is met if an entry has been made in the 'Unit to be rounded up to' field in Table T001R. Table T001R stores the rounding rules for company code and currency combinations. This requirement can be assigned to the condition type in the pricing procedure that is used to calculate the difference when rounding. Using this requirement, the difference is only calculated when necessary. Example A company has the requirement to carry out rounding for certain company code and currency combinations. This information is stored in Table T001R. In the document pricing procedure, the user has configured the SAP delivered condition type DIFF to calculate the difference when rounding occurs. The user also assigns pricing requirement '13' to the condition type DIFF in the pricing procedure so that the condition is only calculated when a corresponding entry has been maintained in the table T001R. Please check the customizing table T001R. or try this go to IMG path --> SAP Netweaver --> General Settings --> Currencies --> Define rounding rules for currencies. Here maintain the rounding unit which will be stored in Table T001R. then in the t-code ob90 you can maintain that. Go to v/08 maintain in condition base value 16 routine. Purpose This is an example of a condition value formula. This type of formula can be used to influence the value shown for the condition in pricing. A condition value formula is assigned to a condition type or value line in the pricing procedure. Formula '16' was delivered along with condition type DIFF to support the rounding unit rules that can be defined in T001R for company code / currency combinations. Condition type DIFF was delivered to perform the rounding at the end of the pricing procedure with the total value. Using formula '16', the system computes the rounded value and assigns the difference to the condition type DIFF. In-17 c.base value Round according to T001R Purpose This is an example of a condition value formula. This type of formula can be used to influence the value shown for the condition in pricing. A condition value formula is assigned to a condition type or value line in the pricing procedure. Formula '17' was delivered so that a condition value could be rounded off according to the rounding unit rules (e.g. plus 5 or 10 or 100 units) that can be defined in T001R for company code / currency combinations. When formula '17' is assigned to a condition type, the condition value will always be rounded using T001R. Where I can do setting of rounding profile for a new created condition type? 1) Create Rounding rule ( Unit of measure rounding rules ) Path : Materials --> SPRO Quantity Optimizing and Allowed --> Order Optimizing --> Purchasing --> Management Unit of Measure Rounding Rules --> Logistics Units of Measure Here give new rounding rule and % rounding up and down values 2) Create Unit of measure groups Path : Order Optimizing --> Purchasing --> Materials Management --> SPRO Unit of Measure --> Quantity Optimizing and Allowed Logistics Units of Measure Groups Create new group for YD and ROL 3) Dynamic rounding profile Path : Order Optimizing --> Purchasing --> Materials Management --> SPRO Maintain Rounding --> Quantity Optimizing and Allowed Logistics Units of Measure Profile Here give Rounding profile name and plant and click on Dynamic to create new profile In next screen give desc. For rounding profile, rounding off method as 2, and rounding rule which you have created. Assign created Rounding profile in info record also UOM group Maintain minimum order qty as 1 Rol and Order unit as ROL in Info record In material master maintain conversion as 1 Rol = 3500 yards How To Create Field in KOMP, KOMGNew Fields in Pricing To use a field in pricing, one creates a condition table. This condition table is created using the allowed fields from the field catalog. Should the fields one requires not be included in the list of allowed fields, one can add the fields from the list of available fields. However, one may find that a new field may not be in the list of available fields. For this reason, one must create new fields for pricing. The document and item data in SD is stored in data tables, such as VBAK and VBAP (for the order transaction). Many of the fields from these tables are available in the field catalog. The field catalog is a structure (KOMG) that consists of two tables (KOMK and KOMP). These tables contain the header and item data for pricing respectively. They are called KOM x because they are communications structures used to communicate the transaction data with the pricing procedure. Table KOMG contains the fields of tables KOMK and KOMP. If you require a field that is not in KOMG, it means that it is not in KOMK or KOMP. This means that the field you require cannot be used in pricing because there is no communication of this field from the transaction to the pricing procedure via the communication structures. To use a field not defined in the field catalog, you need to add this field to the KOMK or KOMP structures, and then write the ABAP code to transfer the data in the field from the transaction tables to the communication structure. Follow these steps: 1. Create the field in the KOMK (header data) and KOMP (item data) tables using the standard includes provided for this requirement. 2. Write the code in the user exit to read the transaction data and transfer it to the KOM x structures. Menu Path The menu path here is IMG, Sales and distribution, System modification, Create new fields (using the condition technique), New fields for pricing. Adding the Field to KOMK and KOMP This process requires some knowledge of the ABAP dictionary and how to use the ABAP dictionary to create and change fields and tables. You may have to use an ABAP skill to assist you. If the field is from the header table (for example, the order table VBAK), youll need to add it to the include table KOMKAZ in table KOMK. If the field is from the item table (for example, the order item table VBAP), youll need to add it to the include table KOMPAZ in table KOMP. Lets say you need to use the base material to define a price and the base material is not in the pricing field catalog. The base material is a field on the material master basic data screen and is defined as MARA-WRKST. Since this relates to the material, it is at the item level, so you would add the field to the KOMPAZ include table. Note When you add a field to these tables, it must start with ZZ. Therefore, the field you add would be ZZWRKST. In ABAP, when you add the field, use the same domain as in the field in the original table MARAWRKST. After adding the field, generate the structure KOMP. This field is not available in the field catalog and can be used in condition tables. Writing the ABAP Code The field in the communications structure will be blank unless the ABAP code transfers the data from the material master to the field KOMPZZWRKST. Pricing occurs in the order and in the invoice, so you need to put this code in both places. For the order transaction, write the ABAP code in user exit USEREXIT_PRICING_PREPARE_TKOMP in include program MV45AFZZ. For the billing transaction, write the ABAP code in user exit USEREXIT_PRICING_PREPARE_TKOMP in RV60AFZZ. Note : The TKOMP is for the item level. If you are writing the code for a field at the header level, you would use the user exits that end with TKOMK. The ABAP code would select the Base material field from the material master table using the material from table VBAP/VBRP. It would then transfer this field to the structure TKOMP from MOVE MARAWRKST to TKOMP-ZZWRKST. Sales OrderWhat are the steps to create a sales order? To create a standard sales order, proceed as follows: In the initial screen, choose Logistics - Sales and distribution - Sales. Choose Order - Create (VA01). Enter the order type and, if necessary, the organizational data. The values for sales organization, for distribution channel and the division are usually proposed from user-defined parameters. Entries for the sales office and the sales group are optional. The sales areas (sales organization, distribution channel, division) are derived from the sold-to or ship-to parties. This means that you do not have to enter the sales area when you create a sales document. If you do not specify a sales area in the initial screen, the system uses the sold-to or ship-to parties, which you entered in the overview screen, to derive the sales area. If there are several sales areas for that particular sold-to or ship-to party, you can choose the right sales area in the following dialog box. The system then copies the selected sales area into the entry screen. Choose Enter. Enter the following data: - Sold-to party or ship-to party If you only enter a ship-to party, the system uses this to determine the sold-to party and if necessary, the sales area. If there are several sold-to parties or sales areas for one ship-to party, a dialog box appears where you can choose the one you require. An error message appears in the status bar to inform you if the system is not able to determine a sold-to party. If you enter a sold-to party that is also a unique ship-to party, the system automatically copies it as such and informs you in the status bar. - Customer purchase order number - Material numbers - Order quantities for the materials - Choose Enter. If, for example, you defined several unloading points or several ship-to parties in the customer master record of the sold-to party, the system displays the alternatives in a dialog box. The system can display alternatives for any or all of the following data: - Unloading point - Ship-to party - Payer - Bill-to party Select the valid data from these proposals by positioning the cursor on the line and choosing Choose. As soon as you have selected this data, the material data that you have entered is displayed. If the system carries out an availability check and finds that there is insufficient stock for an order item to be delivered on the requested date, it displays a screen on which you can choose between several delivery proposals. You can find more information about this in Reactions to the Availability Check in Sales Documents. If you want to enter further data for the header or items, choose the corresponding menu entry. If you want to change data for the items, select the items before you choose a menu entry. Enter all necessary data. Save your document. Duplicate customer purchase order If you are facing a problem with duplicate customer purchase order as your company does not allowed a same customer purchase order with the same sales order type. You can activated the check for duplicate purchase order with "VOV8". In the General Control Section, look for the field Check Purchase Order No and put in "A". Default First Date is not Today When end user created a new sales order with VA01, default First Date wasn't today, why? Note: 1. Before today, default First Date was always today. 2. Nobody change system configuration. Although you mention that nobody change the system configuration, it is very unlikely that the system will mis-behaved after one day. Usually, after checking, you will find that someone have actually change the configuration as it could not be a software bug since you have been using it for quite sometime without any problems. The date is control by each Sales Order Type for each Sales Document type whether is it a - OR - Standard Order, - RE - Returns etc. Verify the Sales order type configuration with the following path: IMG: Sales and Distribution --> Sales --> Sales Docs --> Sales Doc Hdr --> Define Sales Doc Types (transaction vov8) will let you control this by sales document type. There is one field (Lead time in days) which "specify the number of days after the current date that the proposal for the requested delivery date in the sales document should be". This should be blank if you want the system to propose current day for delivery date. SAP SD User Ticket: Confirm quantity date is next day. I have created a sales order for 6 Tons.I have a stock of 10 Tons which is not reserved for any Sales order.