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BiennialPlanFY2020-2021Draft5.3.19

MissionStatement:TheRegion2ArtsCouncilstrengthensthepresenceoftheartsbysupportingopportunitiesforartscreation,promotion,andeducationforthepeopleofBeltrami,Clearwater,Hubbard,LakeoftheWoods,andMahnomencounties.PROMPT1:Region–Background,demographics,othercontextfortheplan:Provideanynecessarycontextaboutyourregion(i.e.economic,demographic,geographic,culturaletc.)oraboutyourorganizationthathasameaningfulimpactonyourplanningoryourprogramsandservices.Region2ArtsCouncilservesafive-countyareainnorthcentralMinnesotacomprisedofBeltrami,Clearwater,Hubbard,LakeoftheWoods,andMahnomencounties.R2ACfillsitsboardpositionswithtwoactiveartistsorarts-engagedcommunitymembersfromeachofourfivecounties.Ourregion’sfivecountiesextendintotheLeechLake,WhiteEarth,andRedLakeReservations.Nearly20yearsago,thisuniquefeatureinspiredNativeAmericanartistsandmembersofourcommunitytoapproachtheRegion2ArtsCounciltodevelop,withMcKnightFoundationfunding,anAnishinaabeArtsInitiative(AAI)CouncilandanAAIgrantprogramtosupportNativeAmericanartistsinthecreationoftraditionalandcontemporaryart.Thesemi-autonomousnatureoftheAAICouncil,tograntandusetheirAAIdesignatedfundsinserviceofRegion2ArtsCouncil’sAnishinaabeArtsInitiativeprogram,iswrittenintoR2AC’sbylaws.ThisprogramwelcomesenrolledtribalmembersanddescendantswhoresidenotonlyinRegion2’sfivecounties,butalsoinCass,Becker,Itasca,andRoseaucountiestoapplyforfundingthroughtheAAIgrantprogram.ThisdecisionwasmadeinordertoensurethatallNativeresidentsofthesurroundingreservationswouldhaveaccesstothisuniqueprogramthatfallsundertheumbrellaoftheRegion2ArtsCouncil.With32,603residents,R2AChasthe10thlowestpopulationofthe11regions.Additionally,itisthesecondmostruralareawithanoverallaverageof12.4peoplepersquaremile.TheState’sfundingformuladictatesthatamongthe11regionalartscouncils,Region2ArtsCouncilwillreceivethesmallestfundingamountsfromthetheGeneralAllocation,andtheArtsandCulturalHeritageFund.ThisformulaextendstotheawardingofMcKnightFoundationgrantfundsaswell.

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HavingthetenthlowestpopulationoftheRegionalArtsCouncils,beingthesecondmostruralRAC,havingthetwocountiesintheentirestatewiththehighestpercentageofpeoplelivingbelowthepovertylineconjuresupimagesofless,low,andleast.However,SweetgrassConsulting,aprivatefirmhiredthroughtheMcKnightFoundationtolookatreflectionsofdiversity,equityandinclusionwithintheRegionalArtsCouncils,notedthatR2ACissecondonlytotheMetropolitanRegionalArtsCouncilinitspercentageofracialdiversityamongitspopulation.BeltramiandMahnomenCountieshavethehighestpercentagesofthoseidentifyingsolelyasAmericanIndianandAlaskanNative,21.9%and43.7%respectively.Additionally,9%ofthepopulationofMahnomenCountyidentifiesastwoormoreraces,and4%ofthepopulationidentifiesasHispanicorLatinoalone-whichisthehighestpercentageinourfive-countyregion.RacialdiversitywithinourcountiesbeyondourNativepopulationsisnothigh.Fromourfivecounties,HubbardCountyhasthehighestpercentageofitspopulationidentifyingasAsianAmerican,whichisonly2%.BeltramiCountyhasthehighestpercentageofitspopulationidentifyingasBlackorAfricanAmerican,amere0.8%. Thedistinctionsbetweenlargeandsmall,greaterthanandlessthan,andhighestandlowesthavebeenbroughttoourattentioninthisbiennialplanningyearunrelatedtoR2ACincomparisontootherRACs.Fromourneedsassessments,listeningsessions,andsurveyresultswereceivedascatteringofobservationsandquestionsonhowR2ACrespondsto“large”versus“small”organizations.Inthispastbiennium,R2AChasofferedanArtsAccessgrantforSmallTowns(forschools,non-profitorganizations,andgovernmententitiesintownsunder2000)inanefforttoalleviatedisparity.Alongwithprioritizingexplorationintodiversity,equityandinclusioninourprograms,structure,andapproachtograntmaking,weplantotakealookintoR2AC’srelationshiptolargeversussmall,newversuslong-standing,beginningversusestablished,andotherdemographicsthatcouldunintentionallybeleadingtodisparitiesduetoourpractices,policies,grantandnon-grantprogramsandservices.Region2ArtsCouncilcelebratessignificantareasofgrowththathaveoccurredintheartsacrossourregionduetothehardworkandvisionoftheartists,visionaries,andnon-profitorganizationsinthosecommunities.InParkRapids,stridescontinuetobemadetowarduseoftheArmoryasadedicatedartscenter,whilethecollaborativefiberamongbothartsandnon-artsorganizationscontinuestostrengthen.ThefourBemidjiartsorganizationsthatowntheirownbuildingshaveexpandedtheirprogramofferings,reachinghighernumbersandmorediverseaudiencesthaneverbefore.Bemidji’sWatermarkArtCenterhasestablishedtheMiikananGallery,aspacededicatedtoshowingtheworkofindigenousartists.GizhiiginArtsIncubatorinMahnomenandLakeoftheWoodsArtsGuildinLOWCountyregularlyofferartsworkshops.4DirectionsDevelopmentinRedLakeandtheNorthwestIndianCommunityDevelopmentCenterinBemidjihaveeachmovedintonewspaces,givingartistsnewopportunitiestocollaborate,gainskills,showandselltheirwork.BagleyAreaArtsCollaborativehasrecentlyreceiveditsnonprofitstatusafterfouryearsofconsistentartsprogramming,

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whileFarmBytheLakeinBagleyboastsseason-longconcertandstorytellingseries.Additionally,thetheatercompaniesinourregioncontinuetogrowanddeveloptheircollaborativeofferingsandoutreach,includingBemidjiCommunityTheater’scollaborationwithTrekNorthCharterSchooltolaunchamemorystoryprojectinalocalmemorycarefacility,andNorthernLightOperaCompany’ssummertheatercampthatbringsParkRapidskidstothePinePointReservationcommunitycentertoengageintheaterskillbuildingresultinginanoriginalmusicalproduction.What’smentionedhereisjustasnapshotofnewinitiatives,someofwhichincludefundedprojects.Forarelativelysmallregion,ourfivecountiespossessagrowingrangeofartsactivitythatenrichesandenlivensourcommunities.NeedsAssessmentSurveysThissectionwilldescribe

1. Whentheneedsassessmentwasbegunandcompleted.2. Theprocessusedtogenerateinputfromtheartscommunityandartsinvolved

public3. Themethodsand/ortoolsusedtogatherinput4. Thekeyfindingsidentifiedthroughtheneedsassessment

TheneedsassessmentprocesswascomprisedofinputreceivedfromoptionalsurveyslinkedtoFY18-19Region2ArtsCouncilgrantapplications,anonlinesurveythatwasopentothepublic,papersurveysofferedtoparticipantsatthecompletionofRegion2ArtsCouncilworkshopsforartistsandartspresentersinFY18&19,andarangeoflisteningsessions,focusgroups,andboardmembersseekingoutandsurveyingartsinterestedmembersofthepublic.Webegancollectingfeedbackthroughourgrantapplication-linkedsurveyinJuly2017andendedourneedsassessmentprocesswiththesurveysatthecloseoftheApril6thworkshopsforartistsandartsorganizersthatwereheldatoursemi-annualArtsResourceExpo.

OptionalGrantLinkedSurveyQuestions:4/5/17–1/5/19=123responsesFY18ProfessionalDevelopmentWorkshops:51surveyresponsesFY19ProfessionalDevelopmentWorkshops:33surveyresponsesOnlineSurveyOpentothePublic:12/3/18–1/29/19=39responses

FocusGroupsbyCounty(totalattendance:26)

• HubbardinParkRapidson1/7/19–10attended• BeltramiinBemidjion12/11/18–10attended• MahnomeninNaytahwaushon12/13/18–6attended

ListeningSessionsbyCounty(totalattendance:26)

• HubbardinParkRapidson1/24/19–10attended• BeltramiinBemidjion2/13/19–3attended• MahnomeninMahnomenon1/10/19–1attended

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• ClearwaterinBagleyon1/7/19–7attended• LakeoftheWoodsinBaudetteon1/8/19–5attended

Finally,inordertoengageconstituentswhoprimarilyidentifiedasthe“artsinterestedpublic,”Region2ArtsCouncilBoardandStaffmemberspersonallyapproachedandinterviewed40individuals,primarilyatrandom.Ofthoseinterviewed,7indicatedtheyhadlittletonoknowledgeoftheartsinourregion,and20identifiedprimarilyas“artsinterestedmembersofthepublic.”Theremaining13respondentsfromtheseinterviews,consistedofartists,artsorganizers,orarts-interestedmembersofthepublicANDartistorartsorganizer.KeyFindings:Keyfindingsfromthecollectivefeedbackwereestablished,categorizedandprioritizedattheR2ACboard’sbiennialplanningmeetingonJanuary12,2019andrefinedthroughoutthespring.DefinedNeedsandSpecifiedGoalsGoal:Increaseparticipationintheartsbypeopleofallages,ethnicities,abilities,socio-economicstatuses,andgeographiclocationswithinourregion.

• Needtoconsidermethodsforencouragingstabilityandgrowththatwillsupportthehealthoftheartsecosystem;whichiscomprisedofartists,artsinterestedpublic,othermembersofthepublic,theRegion2ArtsCouncilanditscommunities

• Needtoconsidergrantrequirementsandaspectsofourgrantmakingthatcreatebarrierstoaccessibility;includingresumerequirements,evaluationoftheartandtheprojectvs.evaluationofthewrittenaspectsoftheapplication

• NeedtosharemoreinformationaboutRegion2ArtsCouncilgrantopportunities,programs,andservicesinmorediverselocations

• Needforfutureattention,research,andcontemplationof! differentapplicationsystemssuchasatier-systemasasolutionto

offsettingdisparitybetweenlarge&smallorganizations,! arts-terminology:whatarethearts/artists/art,! promotingorganizationalsustainabilityand

increasing/diversifyingfunding• Needformoreoutreachandinformationsharingindiverselocationstomore

diversepopulationsincludingyounger,elder,multi-generationalgroups;andpeoplew/physical&cognitive,socio-economic,racialandmixedracial,LGBTQpopulations,andveterans

• Needtodevelopmoreopportunitiesforcollaborationincludingbutnotlimitedtoamongnativeandnon-nativeindividualsandorganizations

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Goal:CreateandSupportArtsLearningandTrainingOpportunitiesforArtists,ArtsOrganizations,andtheGeneralPublic

• Needformoreartslearningopportunitiesforyouth• Needforbroaderopportunitiesforcreativepeople• Needfortrainingandsupportinmarketing,sales/generalbusiness,artist

development• Needsupportortrainingforindividualartiststobetteraddresscostlieraspects

ofpresentingtheirart:musicandrecordingstudioqualityaudioforapplications/videoingperformances/etc.

Goal:Demonstrateresponsiblestewardshipoffunds

• Needtoaddressgranteeresponsibleuseoffunds(implementstatewidemisuseoffundspolicy,askgranteestoprovideestimatesforcertainexpenses(flights,lodging,etc),andcompliancewithR2ACfinalreportpolicy

• NeedfordiversificationoffundingsourcesforRegion2ArtsCouncilandforartspresentingorganizations

• NeedforgreaterR2ACself-promotionandvisibilityGoal:EducateandEmpowerArtsLeadershipforsustainedgrowthandstabilityinthearts

• Needforskillbuildingsoartsleaderscanfurthersupportartists/creatives/makersinskill-buildingandgrantwriting

• Neednetworkingmeetingsforartistsandartsorganizationsonhowtoshowcaseyourartinthecommunity(hospitals,libraries&localbusinessesetc.)

• Needtoprovideresourcesharingforothergrantopportunities• Needmoretrainingforcapacitybuildingforsmallorganizations• Needtosupportorganizationsseekingnon-profitstatus

Goal:RaisePublicAwarenessoftheimportance,value,andimpactoftheartsviadirectoutreach,education,advocacy,&informationsharing

• Needtogobeyond“hub”locationsandintosmallertowns• Needforvariedsourcesofmarketing• Needtosupportexistingprograms–notreinventthewheel• Needtopromote/bemorevocalregardingourabilitytowritelettersof

recommendation/supportforgrantsforotherorganizations• Needforresourcelist/inventoryofartists&organizationsinallcounties• Needforpublicationsofartsactivitiesineachcounty• Needformoretargetedstaffvisitstolocalgov’tmeetingsorsocialgatheringsto

raiseawarenessandpromotearts• Needforissuingofmoregranteesuccessstories

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• Needforsupportofconnectionsbetween/amongartsorganizationsandartistsw/osuggestingalock-stepapproach

GrantsSpecificNeeds

• Grantsforsmallerorgs• Changesmalltownstosmallgroups,streamlineprocess• Mirrorthefocus/intentofthegrantsomewhereinthequestionandrankingof

thegrant• Wheredogrowingorganizationsfall?• Noman’sland-toobigforR2,toosmallforMSAB• Smallergrants/fasterturnaround• MorecohesiveactionswithsharedRACservices(ieAAIextendsbeyondR2AC

counties• Workshopgrants• Largergrantsforlargerorgs,fewergrantsandhigherfundingamounts• Smallerorganizations&individualfundingamounts

DescriptionofthePlanningProcessThebiennialplanmustincludeadescriptionofthebiennialplanningprocessusedbythecouncilincludingalistofthestepsincludedinthedevelopmentofthebiennialplanandtheparticipantsinvolvedinthebiennialplanningprocess.Region2ArtsCouncil’sprocessistodivideresponsibilitiesamongboardmembersinthedevelopmentofthesurveys,theconveningoflisteningsessionsandfocusgroups,thecanvasingofthearts-interestedpublicintheircommunities,andcollatingoftheexpressedneeds.TheR2ACboard’sbiennialplanningmeetingtookplaceonJanuary12,2019,inwhichthekeyfindingsfromthecollectivefeedbackwereestablished,categorized,andprioritized.Boardmembersdidfurtheroutreachtoengagearts-interestedpublicineachoftheircountiesinthecollectionofneedsduringFebruaryandearlyMarch2019.Throughouttheprocess,fromNovember2018throughMay2019,boardcommitteeshavebeenmeetingtoensuretheplaniscohesiveandthedevelopmentofithasbeeninclusive.Forthedevelopmentofthisbiennialplan,board/staffadhoccommitteeswereestablishedandutilizedinthedevelopmentandpreparationoftheplan,includingaSurveyCommittee,aNeeds,GoalsandOutcomesCommittee,aDiversity,Equity,andInclusionCommittee,andaGrantsCommittee.Standingcommitteesheldkeyrolesintheimplementationofthekeyfindingsandtasks.ThePolicyCommitteereviewedthemisuseoffundspolicyanddefinedtheneededelementsRegion2willputintopolicies,practices,andpriorities.TheGrantsCommitteedevelopednewpoliciesandchangestothegrantapplicationformattoensureattentiontostatewideoutcomesrelatedtoArtsAccess,ArtsEducation,andArtsandCulturalHeritage.Additionally,theGrantsCommitteeconsultedwiththeAnishinaabeArtsInitiativeCouncilinregardstothe

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reviewandevaluationoftheCulturalTraditionsintheArtsgrant.TheExecutiveCommitteeestablishedbudgetarychangesforthecomingfiscalyearsandoversawtheadjustmentofStaffpositiondescriptions.TheR2ACGoalsandOutcomesCommitteeculledandsummarizedtheneedsintothreespecificpriorities,followedbyspecificoutcomesandmeasures.TheR2ACboardapprovedthisfirstdraftoftheplanonMay1,2019.TheR2ACExecutiveDirectorhastypedtheplanandwillputitintowebgrantsonlinefollowinganyfeedbackgatheredatthepublicmeetingonMay6,2019inBemidji.Workplanforgrants,programs,andservices–OverviewIncludingadescriptionofservices,programs,andgrantsavailablefromthecouncil,andthegoalsandobjectivesoftheseactivitiesasrelatedtotheneedsassessmentandthe25-yearlegacyoutcomes(2000charactersmax:thislistisover5K):

GRANTPROGRAMS

GRANTSFORSCHOOLS,NONPROFITORGANIZATIONSORGROUPS,ORLOCALGOVERNMENTOFFICES:GrantProgram:ArtsAccessGrant-2deadlinesannuallyOpentonon-profits,publicandprivatenon-parochialschools,collegesanduniversitydepartments,governmentortribaloffices,orgroupswithafiscalsponsor.Thesegrantscansupportcreation,production,andpresentationofhigh-qualityartsactivities,aswellasprojectsthathelpovercomebarrierstoaccessinghigh-qualityartsactivities,andprojectsthathelpinstilltheartsintothecommunityandpubliclifeinourregion.MaximumGrantAwardis$6,000with20-25%CashMatch.25-YearLegacyGoals:

• Theartsareinterwovenintoeveryfacetofcommunitylife• Peopleofallages,ethnicities,andabilitiesparticipateinthearts

ArtsAccessGoalsandObjectives:• Acommitmenttoreachingwideraudiencesthroughprovidingnewand/or

expandedartsprogrammingtoresidentsofourregion’scounties,and/orbysupportingaccessibilityinitiativesthroughtheproject.

ArtsAccessOutcomes:1. Regionalresidentsexperienceincreasedaccesstotheartsviaareductionin

geographic,culturaland/orphysicalbarriers.2. Regionalresidentsexperienceachangeinknowledge,attitude,behavioror

conditionduetopublicart,artsfestivalsorartsevents3. Thecapacityofthoseprovidingartsexperiencesisincreasedorstrengthenedby

changing,expanding,orenrichingthewaysinwhichtheyconnecttotheircommunitiesthroughthearts.

GrantProgram:ArtsLearningGrantOpentopublicandprivatenon-parochialschools,collegesanduniversitydepartments,communityeducationprograms,andanynonprofitsorgroupswitha

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fiscalsponsorprovidingartseducationprogramming.Thesegrantscansupporthigh-qualityartseducationforMinnesotansofallagestodevelopknowledge,skills,andunderstandingofthearts.Fundscanbeusedforartists-in-residenceprogramsandeducationalperformances,ortoprovideartsclasses,camps,orworkshops.Fundedartsactivitiesmustbeopentothegeneralpublic.MaximumGrantAwardis$6,000with20-25%CashMatch.SchoolsandCommunityEducationprogramscanapplyforupto$3,000withnoCashMatch.25YearLegacyGoals:

• Peopleofallages,ethnicities,andabilitiesparticipateinthearts• Minnesotansbelievetheartsarevitaltowhoweare

ArtsLearningGrantGoalsandObjectives:• Needformoreartslearningopportunitiesforyouth• Morepublicart,artsfestivals,engagementofguestartists,artsfieldtrips,

workshops,exhibitions,presentations,orperformancesArtsLearningGrantOutcomes:

1. Regionalresidentslearnnewartsskills&techniques.2. Regionalresidentsgainawarenessandappreciationforavarietyofartistic

disciplinesandmediums.GrantProgram:CulturalTraditionsintheArtsGrantOpentonon-profits,publicandprivatenon-parochialschools,collegesanduniversitydepartments,governmentortribaloffices,orgroupswithafiscalsponsor.Thesegrantscansupporteventsandactivitiesthatrepresentthediverseethnicandculturalartstraditions,includingfolkandtraditionalartistsandartorganizations,representedinMinnesota.MaximumGrantAwardis$3,000with25%CashMatchonequipmentpurchasesonly.25YearLegacyGoals:

• Peopleofallages,ethnicities,andabilitiesparticipateinthearts• Minnesotansbelievetheartsarevitaltowhoweare

CulturalTraditionsintheArtsGrantsGoalsandObjectives:• developmoreopportunitiesforcollaborationandlearning,includingbutnot

limitedtoamongnativeandnon-nativeindividualsandorganizations• buildbridgesbetweenMinnesotansthroughartsandculture.

ArtsandCulturalHeritageProgramOutcomes:1. Regionalresidentsbuildconnectionstotheirownandothers’culturalheritage

throughregionalartsandculturaleventsand/oractivities.GrantProgram:ArtsProjectGrantOpentonon-profits,publicandprivatenon-parochialschools,collegesanduniversitydepartments,governmentortribaloffices,orgroupswithafiscalsponsor.Thesegrantsofferfundingforavarietyofartprojectsincludingcostsrelatedtoperformancesorexhibitions,engagementofguestartists,publicartprojects,andartists-in-residence.MaximumGrantAwardis$2,500witha20%CashMatch.

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ArtsProjectGrantsGoalsandObjectives:

• Increaseandimproveboarddevelopment,fiscalmanagement,fundraising,publicrelations,audiencedevelopment,orassistanceindesigningartsprogramming

• Supporttraininginmarketing,sales/generalbusiness,artistdevelopment• Supportmorepublicart,artsfestivals,engagementofguestartists,artsfield

trips,workshops,exhibitions,presentations,orperformances• Providemoreartslearningopportunitiesforyouth

ArtsProjectGrantOutcomes:

1. Regionalresidentsexperienceincreasedaccesstotheartsviaareductioningeographic,culturaland/orphysicalbarriers.

2. Regionalresidentsexperienceachangeinknowledge,attitude,behaviororconditionduetopublicart,artsfestivalsorartsevents

3. Theinfrastructureofartsorganizationsisstrengthenedthroughaccesstoprofessionaldevelopmentandbestpracticessharing.

GrantProgram:CommunityArtsSupportGrantsOpentoanyartsorganizationswithatwo-yearhistory.Thesegrantsaretwo-yearawardsthathelpprovidesomemeasureoffundingstabilityforartsorganizationssothattheirenergycanbebetterfocusedonexpandingprogramming,andincreasingthequalityandavailabilityoftheartstotheircommunities.Organizationscanqualifytoapplyforupto$7,000peryearbasedontheirannualexpenses.25YearLegacyGoals:

• Peopleofallages,ethnicities,andabilitiesparticipateinthearts• Minnesotansbelievetheartsarevitaltowhoweare

CommunityArtsSupportGrantsGoalsandObjectives:• Offeroperationalsupportstabilityforartsorganizationsinorderfor

programmaticgrowthandexpansiontooccur.• Increasefundingamountsinordertogrowalongsideartsorganizations

OperatingSupportGrantOutcomes:• Thecapacityofthoseprovidingartsexperiencesisincreasedorstrengthenedby

changing,expanding,orenrichingthewaysinwhichtheyconnecttotheircommunitiesthroughthearts.

• Theinfrastructureofartsorganizationsisstrengthenedthroughaccesstooperatingfunds,professionaldevelopmentandbestpracticessharing.

GrantProgram:ArtsAccessGrantforSmallTowns–Deadline:April15,2020Openspecificallytonon-profits,publicandprivatenon-parochialschools,collegesanduniversitydepartments,governmentortribaloffices,orgroupswithafiscalsponsor,locatedintownswithapopulationunder2,000.Thesegrantscansupportcreation,production,andpresentationofhigh-qualityartsactivities,aswellasprojectsthathelp

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overcomebarrierstoaccessinghigh-qualityartsactivities,andprojectsthathelpinstilltheartsintothecommunityandpubliclifeinourregion.MaximumGrantAwardis$6,000with20-25%CashMatch.

• Theartsareinterwovenintoeveryfacetofcommunitylife• Peopleofallages,ethnicities,andabilitiesparticipateinthearts• Minnesotansbelievetheartsarevitaltowhoweare

ArtsAccessforSmallTownsGoalsandObjectives:• Createopportunitiesspecifictoorganizationslocatedinsmallertownsinorder

fortheseorganizationstoexperiencemoresuccessinthegrantapplicationprocess,andfortheirsmalltownstohaveartsexperiencessituatedthere.

• Needtogobeyond“hub”locationsandintosmallertowns• Toproduce,present,andofferartsprogrammingandprojectsthatprovide

accessible,newand/orexpandedartsactivity.ArtsAccessforSmallTownsOutcomes:

1. Regionalresidentsexperienceincreasedaccesstotheartsviaareductioningeographic,culturaland/orphysicalbarriers.

2. Regionalresidentsexperienceachangeinknowledge,attitude,behaviororconditionduetopublicart,artsfestivalsorartsevents

3. Thecapacityofthoseprovidingartsexperiencesisincreasedorstrengthenedbychanging,expanding,orenrichingthewaysinwhichtheyconnecttotheircommunitiesthroughthearts.

GRANTSFORINDIVIDUALARTISTS:GoalsandObjectivesforeachindividualartistgrantprogram

• Needforbroaderopportunitiesforcreativepeople• Needforfundingforartistsinadvancedstagesoftheirartisticcareers

OutcomesforEachIndividualArtistGrantProgram• Regionalartistsexpandandimprovetheirworkandthewayinwhichtheycreate

it.• Regionalartistsconnecttonewaudiencesand/orbuildrelationshipsthat

provideartisticgrowth.GrantProgram:R2ACArtistFellowshipOpentoestablishedartistsinallartsdisciplineswhohaveshownaconsistentcommitmenttotheirworkasartistsoverthepastfiveyears.This18-monthfellowshipprovidesunfetteredfundingtofueltheartist’sart.Two$6,000fellowshipswillbeawardedperyear.

GrantProgram:IndividualArtistGrantsOpentoartistsinallartsdisciplines.Thisgrantoffersfundingforcostsassociatedwiththeexhibition,performance,orproductionofacreativework;purchaseofmaterialsorequipmentnecessaryforacreativework;educationalopportunities;mentorships;and

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proposalsforcareer-enhancingprojectsoropportunities.MaximumGrantAwardis$2,000witha25%CashMatchonequipment.GrantProgram:YoungArtistGrants(madepossiblebyArtsEducationfundsfromtheArtsandCulturalHeritagefunds).Opento8th-12thgradestudentswhowishtoworkone-on-onewithanestablishedartist,orattendanartsclass,workshoporcampinthestateofMinnesota,tostretchthemselvesartistically.Grantrecipientsreceiveupto$600toattendanartsclass,camp,orworkshoporarereimbursedupto$600forworkwithamentorartistorinstructor.YoungArtistGrantGoalsandObjectives:

• Providemoreartslearningopportunitiesforyouth• Providebroaderopportunitiesforcreativepeople

ArtsLearningGrantOutcomes:

1. Regionalresidentslearnnewartsskills&techniques.2. Regionalresidentsgainawarenessandappreciationforavarietyofartistic

disciplinesandmediums.GRANTSSPECIFICALLYFORNATIVEAMERICANARTISTS:OpentoNativeAmericanartistsinallartsdisciplinesresidinginthefollowingcounties:Becker,Beltrami,Cass,Clearwater,Hubbard,Itasca,LakeoftheWoods,Mahnomen,orRoseau.GrantProgram:AnishinaabeArtsInitiativeGrantOpentoNativeAmericanArtistsinallartsdisciplines.Thisgrantoffersfundingforcostsassociatedwiththeexhibition,performance,orproductionofacreativework;purchaseofmaterialsorequipmentnecessaryforacreativework;educationalopportunities;mentorships;andproposalsforcareer-enhancingprojectsoropportunities.Bothcontemporaryandtraditionalarts,suchasbeadingandregaliamaking,areconsideredforfunding.MaximumGrantAwardis$1,000.(PaperApplicationsAvailable)AnishinaabeArtsInitiativeGoalsandObjectives:

• Providebroaderopportunitiesforcreativepeople• BuildbridgesbetweenMinnesotansthroughartsandculture

GrantProgram:AnishinaabeArtsInitiativeFellowshipOpentoNativeAmericanArtistsinallartsdisciplineswhohaveshownconsistentexcellence,commitmentanddedicationintheirwork.This18-monthfellowshipprovidesunfetteredfundingtofuelyourart.One$5,000fellowshipwillbeawardedperyear.(OnlineApplicationOnly)AnishinaabeArtsInitiativeFellowshipGoalsandObjectives:

• Providebroaderopportunitiesforcreativepeople

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• ProvidefundingforNativeartistswhoareinadvancedstagesoftheirartisticcareers

ShowcasingOpportunities

AnnualAnishinaabeArtsInitiativeExhibitionThisexhibitshowcasestheworkofpastandpresentAnishinaabeArtsInitiativegrantees,membersoftheAnishinaabeArtsInitiativeCouncil,andtherecipientoftheannualAnishinaabeArtsInitiativeFellowshipaward.

ANDRotatingOfficeExhibitionfromourIndividualArtistGrantprogramandFellowshipgrantprogram25-YearLegacyGoals:MinnesotansbelievetheartsarevitaltowhoweareProgramGoalsandObjectives:

• Providebroaderopportunitiesforartists,beyondourgrantprograms• BuildbridgesbetweenMinnesotansthroughartsandculture

Outcomes:1. Regionalresidentsbuildconnectionstotheirownandothers’culturalheritage

throughregionalartsandculturaleventsand/oractivities.2. MNFolkandtraditionalartists/arts’audiencesareexpanded.3. MNFolkandtraditionalartistsseeanincreaseindemandforwork.

Non-grantProgramsandServices

Promotions:Region2ArtsCouncilgrantprograms,includingdeadlines,grantawards,boardandcouncilopenings,othergrantopportunitiesoutsideourregion,artsprogramminginourfive-countyregion.Utilizingwrittencommunicationincludinge-newsletters,publicserviceannouncements,websiteposts,socialnetworkingtools,onlineartscalendar,andflyers.

TrainingandTechnicalSupport:ProfessionalDevelopmentProgram:workshopsforregionalartistsandartsorganizationssupportingcapacitybuildingforartsorganizations,knowledge,skills,andawarenessofvariousartsgenres,andbusinessoftheartsskills.Semi-annualArtsExpo:Thiseventisopentoartsappreciators,artists,craftspeople,organizations,teachersandschooladministrators,cityplanners,townandcityofficials,andthegeneralpublic.Resourcetables,presentations,artsdemonstrationsandanexhibitionshowcasingtheworkofthearea’sfinestbeadworkers,painters,photographers,quillworkers,andquiltmakersareallpartoftheArtsExpo.RepresentativesfromtheMinnesotaStateArtsBoard,VSA,theMcKnightFoundation,FirstPeoplesFund,gallerydirectors,andartsorganizationswithinRegion2ArtsCouncil’sfivecountiesareonhandtodiscussengagement,fundingforprojectsandprograms,andopportunitiesforartists,artsorganizers,andthegeneralpublic.

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GrantProgramsSupport:Consultationswithindividualartists,schools,communityorganizers,groups,andnon-profitsonartsprojectplansandassistanceduringthegrantapplicationprocessthroughoneononeconversationsandgrantwritingworkshopsGoalsandObjectivesforNon-grantsProgramsandServices:

• Offertraininginmarketing,sales/generalbusiness,artistdevelopment• Offertrainingforindividualartiststobetteraddresscostlieraspectsof

presentingtheirart:musicandrecordingstudioqualityaudioforapplications/videoingperformances/etc.

• Provideskillbuildingsoartsleaderscanfurthersupportartists/creatives/makersinskill-buildingandgrantwriting

• Providenetworkingmeetingsforartistsandartsorganizationsonhowtoshowcaseyourartinthecommunity(hospitals,libraries&localbusinessesetc.)

• Shareresourcesforothergrantopportunities• Providecapacitybuildingtrainingforsmallorganizations• Supportorganizationsseekingnon-profitstatus• Providebroaderopportunitiesforcreativepeople• Providemoreoutreachandinformationsharingindiverselocationstomore

diversepopulationsincludingyounger,elder,multi-generationalgroups;andpeoplew/physical&cognitive,socio-economic,racialandmixedracial,LGBTQpopulations,andveterans

OutcomesforNon-grantsprogramsandservices:1. Regionalresidentsgainawarenessandappreciationforavarietyofartistic

disciplinesandmediums.2. Regionalartistsbuildtheircapacitythroughprofessionaldevelopment.3. Theinfrastructureofartsorganizationsisstrengthenedthroughaccessto

operatingfunds,professionaldevelopmentandbestpracticessharing.4. Minnesota’sArtsSectorgrowsinreachandimpactthroughprogramsand

strategiesthatimprovethehealthandoperationsofregionalartsorganizations.

PRIORITIESDrivingConceptRegion2ArtsCouncil’sbiennialprioritiesreflectinitiativestonurturesustainabilityforartistsandartsorganizations,supporttheirartisticgrowthandexpansion,anddevelopinclusive,equitable,accessible,andrelevantprogramsandservicesthatengagediverseparticipation.AMetaphor:Region2ArtsEcosystemasForestEcologyDoesR2ACprovidefertilegroundforastrong,sustainablenetworkofartists,organizations,andcommunitymembers,likeplantsandtrees,totakehold,toestablishroots,togrowandthrive?

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Inthedevelopmentofthesebiennialplanpriorities,wehaveconsideredwhatelementsexistwithinourartsecosystem(artists,organizations,communities),whatneedsexistfororganizations,artists,andcommunitiesatvariousstagesalongtheway,includingincubation,dormancy,andgrowthphases.Weareawarethatthereareuntappednetworksinourforestecology,andwealsoacknowledgethatwhilethesoilnurturesandnourishestheentiresystem,R2ACmustconsiderhowitcangrow,respond,nurture,nourish,andinnovatewithoutexperiencingdepletion.Intheconsiderationofexpressedneeds,wearedeterminedtoexamineourexistingresources,considergrowthwhilemaintainingstability,considerexpressedneeds,distribute/redistributeourresourcesbasedonneedsandpriorities.Priority#1:Withthegoalofcontributingtogreatersustainabilityandsuccessforallartspresentingorganizationsinourfive-countyregion,R2ACwillreinforceitstechnicalsupportandincreasedirectoutreachtoimproveandstabilizetheorganization’sgrantmanagementprocessandprogramdeliveryfrompre-applicationthroughfinalreportsubmission.Thisprioritylendsitselftosuccessandsustainabilityfororganizationsthatoperatewithinandacrossarangeofdemographics,includingbutnotlimitedtoanorganization’ssize,audience,location,longevity,andothersocial,racial,andeconomicfactors.OutcomeforPriority#1Granteeswillreportthatr2ac’stechnicalsupportandindividualizedoutreachcontributedtosuccessfulmanagementofthegrantrequirementsandgrantedproject.MeasureforPriority#1Anoptionalsurveylinkwillbeprovidedonallfinalreports.Promptswillaskgranteestoratetheeffectivenessoftechnicalsupportandindividualizedoutreachprovidedbyr2aconascaleof1-5.Ademographicsdropdownmenuwillbeprovidedtodetermineiftheresponsesarelinkedtospecificdemographics.Priority#2R2ACwillexamineitscurrentpracticesandprograms,continuetobuilduponitsaccessibility,diversity,equity,andinclusioninitiatives,withthegoaloffuturealignmentofR2ACpracticesandpolicieswiththestructure,content,andintentofgrantsandnon-grantsprogramsandservicesresultingingreateraccessandrelevancetoconstituentsandorganizationsthatservethoseofanyage,race,ethnicity,ability,socio-economicstatus,andgeographiclocationwithinourregion.Thisprioritywillinclude,butwillnotbelimitedto,clarificationandarticulationofR2ACvalues,inquiryintoandadaptationofequitableandinclusivestaffandboardrecruitmentpractices,renewedstaffandboarddevelopmentpractices,andresearchintoinnovative(yetStateArtsBoard/RACsystemcompliant)grantmakingpracticesand

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procedures,whichmayresultinchangestoourcomplementofgrantsfortheFY22-23biennium.OutcomeforPriority#2Constituentsofagreaterrangeofages,races,ethnicities,abilities,socio-economicstatuses,andgeographiclocationswithinourregionwillexperiencegreaterrelevanceofandgreateraccessibilitytoR2ACanditsprogramsandservices.MeasureforPriority#2BroadsurveyPriority#3R2ACwilltailoritsshowcasing,promotions,andprofessionaldevelopmentopportunitiestomeettheneedsofartistsfromvaryinggeographiclocations,whoareinvaryingstagesoftheirartisticdevelopmentandgrowth,andofvaryingsocialandeconomicrealities.OutcomeforPriority#3Individualartistsfromarangeofdemographicswhoareinvaryingstagesofartisticdevelopmentandgrowthwillexperienceanincreaseinknowledge,skill,andexposure.MeasureforPriority#3Trackingmethods,professionaldevelopmentworkshopsurveyquestions,generalsurvey.FurtherAttachments:Grantmakingandmonitoringprocess:

• StatewideMisuseofFundsPolicy• samplerubric• samplerevisedgrantcontract• revisedpoliciesapprovedbytheR2ACboardofdirectorsonMay1,2019.

R2ACBylawsStaffInformation:AttachedjobdescriptionsFY2020&FY2021draftbudgets

Liaison Committee Report Regional Arts Councils’ Misuse of Funds Procedure Description and Scope This procedure defines misuse of funds, outlines investigation and documentation of misuse,

establishes a range of consequences when misuse has occurred, and outlines a process by which a grantee may appeal consequences.

This procedure applies to funds a regional arts council receives from the State of Minnesota from

its general fund, its arts and cultural heritage fund, or any other State funds. The procedure does not apply to other revenue sources regional arts councils may have (e.g., contributions from other grant makers or donors, or earned income).

Objective

The intent of this procedure is to ensure that regional arts councils are managing state funds in a consistent manner; that similar consequences will be imposed when misuse of state funds occurs; and that a grantee that has misused funds will lose privileges statewide, not just in the region in which it resides.

Definition: What constitutes misuse of funds Misuse of funds means using State of Minnesota resources for any purpose other than those allowed by: • State of Minnesota statutes, laws, rules, policies; and • The regional arts council receiving and disbursing the funds; and • The program guidelines or grant contract through which funds are disbursed. Misuse can happen both intentionally or unintentionally. Intentional misuse occurs when the grantee knowingly spends funds in ways that are outside the allowable parameters of the State, the council, or the program. Misuse also occurs when a grantee spends funds in ways that are inconsistent with the submitted proposal and budget. Unintentional misuse generally occurs as a result of miscommunication or misunderstanding. Whether the misuse is intentional or unintentional—notices and consequences will be issued. A grantee that is unable to complete all proposed activities is not misusing funds. For example: An artist receives a grant to conduct residencies in 3 schools—three months in school A, three months in school B, three months in school C. Midway through the project, and before activities have happened at school C, school C decides it is unable to host a residency. It is too late to find a

replacement school; one-third of the awarded funds will be unspent at the end of the grant period. The grantee will need to document how funds were spent, and return any unspent funds. Unspent funds are not misuse. The notices and consequences described below would not apply in this situation.

When and how to identify misuse Based on its internal risk assessment, each regional arts council is expected to put in place internal controls to prevent and detect misuse of state funds. The following are some of the most common kinds of internal controls a council might put in place, however, this is not an exhaustive list: 1. Writing extremely clear program guidelines that explicitly describe what expenses are

allowable and unallowable; 2. Issuing grant contracts that list costs that are unallowable; 3. Issuing grant contracts that incorporate the proposal and budget; 4. Conducting monitoring or site visits during the grant period; 5. Requiring and reviewing interim and/or final reports; 6. Conducting reconciliation or audits of grant expenses during or after the grant period. Misuse may also be detected and reported by a third party. In these cases, council must conduct a careful investigation to ensure that the allegations are true and that misuse has occurred. Grant records must be retained for seven years―the year in which the original grant contract was issued, and six subsequent fiscal years. Misuse must be detected and addressed within that seven-year period.

Responsibilities of council, when misuse has occurred

1. Verification and documentation ! Council will request financial documentation from grantee to determine exactly how

funds were spent. If grantee does not provide requested documentation, skip to # 2. ! Council will review all financial documents to verify their accuracy and authenticity ! Council will authenticate any documents or receipts that seem suspicious ! Council will determine how much money was spent inappropriately ! Council will document how it determined money had been spent inappropriately ! If grantee has any other active grants, council will review those grants for potential misuse

and will suspend any grant payments until a thorough investigation has been completed.

2. Notice of misuse and consequences to the grantee ! Council will notify grantee, in writing (via mail or e-mail), that misuse has been detected.

Written notice will state:

" The amount of funds that have been misused, and how council determined funds had been misused.

" How much money needs to be returned to council, and the date by which funds must be returned.

" The consequences the grantee will face if funds are returned, and the consequences the grantee will face if funds are not returned.

! If grantee does not response, a second written notice will be sent within 30 days of original notice, accompanied by a phone call from council to grantee.

! If grantee does not respond, a third written notice will be sent by registered mail, within 60 days of original notice.

Unless and until a grantee responds, no less than three notices will be given. More notices may be given, but all should be sent within 90 days from the date misuse is detected.

3. Notice to the Arts Board

! Council will call or e-mail Arts Board executive director as soon as the misuse is discovered.

! Upon receiving notice of misuse, the Arts Board will: " Request documentation of the misuse. " Notify the Office of the Legislative Auditor. Other state agencies may also be notified,

if relevant, i.e. Office of the Attorney General or Minnesota Management and Budget " Notify other regional arts councils that misuse has occurred and no other state funds

may be awarded to that grantee until the investigation, recovery, and consequence phases have been completed.

" Review its active grant contracts to determine if grantee is also receiving funds from the Arts Board. If grantee has an active grant with the Arts Board, any outstanding payments will be suspended and no new award(s) will be made to the grantee until the council’s investigation, recovery, and consequence phases have been completed.

4. Recovery of funds

Council is expected to use all reasonable methods to recover the funds that have been misused. Recovery of funds might take different forms, depending on the amount owed and the circumstances. ! If there is an unpaid balance on the grant in question, council will withhold that payment

until the investigation, recovery, and consequences phases have been completed, and will cancel the payment if misuse is proven and funds must be returned.

! If there is no unpaid balance, council may use a variety of methods to recover the misused funds: " Council may request a lump sum repayment of funds " Council may negotiate a repayment plan with grantee " Council may engage the services of a collection agency to recover the funds " Council may ask the Arts Board for assistance in recovering the funds.

5. Consequences Misuse of state funds is never allowable. Severe consequences must be imposed if funds are not returned; lesser consequences will be imposed if funds are returned. Consequences may be different, depending on the amount of funds that have been misused. If the reason for the misuse is unintentional, consequences may be minimized. The following is the range of consequences a regional arts council will impose:

! If grantee does not return the funds:

Grantee is permanently ineligible to receive State of Minnesota funds from the council, from the Arts Board, or from any other regional arts council.

! If grantee does return the funds:

• Misused funds are less than $1,000 – Grantee is ineligible to receive State funds from the council, the Arts Board, or any other regional arts council for a period of one year from date of notification.

• Misused funds are $1,000 - $5,999 – Grantee is ineligible to receive State funds from the council, the Arts Board, or any other regional arts council for a period of two years from date of notification.

• Misused funds are $6,000 or more – Grantee is ineligible to receive State funds from the council, the Arts Board, or any other regional arts council for a period of three years from date of notification.

In some circumstances, council may determine that consequences outside this range are appropriate and may impose them. In these cases, council should document, and provide written notice to the grantee, the reasons that it believes more or less severe consequences are warranted. ! Council will notify the Arts Board which consequences have been imposed. Arts Board

will notify other regional arts councils that grantee is under consequences.

6. Reinstatement ! At the end of the consequence period, the grantee must submit a request to the council to

have its eligibility reinstated. The request must clearly outline what safeguards have been put in place to ensure that misuse would not occur again. Grantee may not submit a grant application to the council until council has reinstated its eligibility.

! If council is satisfied that sufficient safeguards have been put in place, it will notify the grantee that eligibility has been restored.

! If council is not satisfied that sufficient safeguards have been put in place, it may deny the request. It will notify the grantee of the weaknesses that still exist and steps that need to be taken to regain eligibility privileges. Grantee may submit another request for reinstatement when those weaknesses have been corrected.

! Council will notify the Arts Board that it has reinstated grantee’s eligibility, or that it has denied the reinstatement request. The Arts Board will notify other regional arts councils that the grantee’s eligibility has, or has not, been reinstated.

Appeal process Grantees that have been assigned consequences have the right to appeal if one of the following two circumstances has taken place: A. Consequences outside the guidelines have been assigned that the grantee feels are unfair or

unwarranted. B. Grantee has made substantial progress toward remedying the situation that prompted the

consequences; grantee may appeal to have the remainder of the consequences waived.

Each council may adopt its own appeal process, so long as the process aligns with the intent of this misuse of funds procedure. Council will document its appeal process, will make its grantees aware of the process, and will document the appeal process in its biennial plan that is submitted to and maintained by the Arts Board. If the council does not adopt its own appeal process, it should use the following process:

A. Consequences outside the guidelines have been assigned that the grantee feels are unfair or

unwarranted

The grantee must submit an appeal in writing within 30 days of the date of the letter notifying the grantee that consequences will be imposed. The grantee’s appeal must state the reasons for the appeal and must provide clear and compelling support for its assertion that the consequences assigned were unfair or unwarranted.

― or ―

B. Grantee has made substantial progress toward remedying the situation that prompted the consequences; grantee may appeal to have the remainder of the consequences waived. The grantee must submit an appeal in writing no earlier than 180 days (six months) from the date of the letter notifying the grantee that consequences will be imposed. The grantee’s appeal must state reasons for the appeal and must provide clear evidence that grantee has taken the necessary steps and implemented the appropriate remedies so that its privilege of eligibility should be reinstated. ! Council will review the appeal at its first meeting following the receipt of the

appeal. At that meeting, the council may take one of the actions provided in subitems (1) to (5) in response to the appeal: 1. Determine that the appellant does not show sufficient cause for an appeal; 2. Direct the staff to investigate the appeal and bring a recommended resolution of

the appeal to a subsequent meeting of the Council; 3. Request that the appellant appear before the Council at a subsequent meeting

and address the appeal at that time; 4. Determine that the appellant does show sufficient cause for appeal and offer a

settlement to the applicant at the meeting.

If the appeal results in early termination of consequences, the Council will notify the Arts Board that consequences have been lifted and eligibility has been restored. The Arts Board will notify other regional arts councils that the grantee’s eligibility has been restored. A grantee may not appeal to the Arts Board to overrule the decision of the regional arts council.

2019-03-29 Reviewed and approved by Minnesota State Arts Board/Regional arts council liaison committee 2019-05-01 Reviewed by Minnesota State Arts Board

Arts Learning Grant Scoring Rubric

Revised 4/16/19

Criteria

1 Poor

2 Limited

3 Satisfactory

4 Very Good

5 Excellent

Artistic Quality

Work samples are poor quality (out of focus, poor audio, incomplete) The work shows little or no creativity, originality, or artistic technique. The artist selection process was inappropriate for the project or almost nonexistent.

Work samples’ quality is inconsistent or the quality of the work is obscured by the samples’ poor quality. The work shows limited creativity, originality and/or artistic technique. The artist selection process for this project was weak and inconsistent.

Work samples are of average quality. The work shows adequate creativity, originality, and artistic technique. The artist selection process for this project was appropriate.

Work samples are of very good quality. The work shows great creativity, originality, and artistic technique. The artist selection process for this project was robust and appropriate.

Work samples are of excellent quality. The work shows excellent creativity, originality, and artistic technique. The artist selection process for this project was thoughtful, robust, and fit the project perfectly.

Artistic Merit

The artist resumes or bios are incomplete or do not provide evidence of the artists’ capacity for involvement in the project. It is unclear how this project will contribute to the vibrancy of the arts in our region by deepening participants' understanding of the arts, or providing new connections, creativity, or innovation.

The artist resumes or bios provided are incomplete or give limited evidence of the artists’ capacity for involvement in the project. The project does not seem to contribute significantly to the vibrancy of the arts in our region by deepening participants' understanding of the arts, or providing new connections, creativity, or innovation.

The artist resumes or bios show varied artistic careers and some evidence of the artists’ capacity for involvement in the project. The project may contribute to the vibrancy of the arts in our region by deepening participants' understanding of the arts, or providing new connections, creativity, or innovation.

The artist resumes or bios show varied artistic careers, commitment to the art form, and the artists’ capacity for involvement in the project. The project will make a contribution to the vibrancy of the arts in our region by deepening participants' understanding of the arts, or providing new connections, creativity, or innovation.

The artist resumes or bios show commitment to the art form, prominent artistic achievement, and the artists’ strong capacity for involvement in this project. The project will make a significant contribution to the vibrancy of the arts in our region by deepening participants' understanding of the arts, or providing new connections, creativity, or innovation.

Arts Education

The arts learning activities are poorly planned, disorganized, and seem unachievable. Workshop/lesson/activity plans provided lack clarity and detail and are possibly inappropriate for the expected participants.

The arts learning activities planned may build arts skills, techniques, capacity, awareness, or appreciation but seem disorganized and difficult to achieve. Workshop/lesson/activity plans provided lack clarity and detail. It is unclear if the plans are appropriate for the expected participants.

The arts learning activities planned will build arts skills, techniques, capacity, awareness, or appreciation and seem organized and achievable. Workshop/lesson/activity plans provided are detailed and appropriate for the expected participants.

The arts learning activities planned will build arts skills, techniques, capacity, awareness, or appreciation and are achievable and organized. Workshop/lesson/activity plans provided are clear, detailed, and appropriate for the expected participants.

The arts learning activities planned will build strong arts skills, techniques, capacity, awareness, or appreciation and are achievable and well-planned. Workshop/lesson/activity plans provided are clear, complete, detailed, and appropriate for the expected participants.

Community Impact

No outreach efforts to increase community access to and participation in the proposed arts learning activity are included. Information on how target audiences might benefit is absent or unclear. Audience numbers are unrealistic.

Passive or limited outreach efforts to increase community access to and participation in the proposed arts learning activity are planned. Unclear or unsupported information on how target audiences might benefit is presented. Audience numbers may be unrealistic.

Basic outreach efforts to increase community access to and participation in the proposed arts learning activity are planned. Some information is provided on how target audiences might benefit. Audience numbers are appropriate.

Outreach efforts to increase community access to and participation in the proposed arts learning activity are planned out and achievable. Information is provided on how target audiences will benefit. Audience numbers are realistic.

Outreach efforts to increase community access to and participation in the proposed arts learning activity are well planned. Detailed information is provided on how target audiences will benefit. Audience numbers are realistic.

Planning & Management

No community support is evident. Planning leading to execution of the project is not evident. Little or no publicity is planned. Incomplete, inaccurate, confusing or unrealistic budget that does not reflect the project and included errors because applicant did not follow the Budget Guidelines provided.

Community support is limited. Planning leading to execution of the project is unclear or unrealistic. Inadequate publicity is planned. Generalized budget that does not clearly reflect the project and may have included errors because applicant did not follow the Budget Guidelines provided.

Community support is present. Planning leading to execution of the project is evident. Publicity is planned. Adequate and feasible budget that includes some elements that reflect the project and for the most part followed the Budget Guidelines provided.

Community support is notable. Adequate planning leading to successful execution of the project is evident. Publicity is planned. Itemized and realistic budget that reflects the project and followed the Budget Guidelines provided.

Community support is strong. Detailed planning leading to successful execution of the project is evident. Publicity is well planned. Accurate, itemized and realistic budget that reflects the project and fully utilized the Budget Guidelines provided.

Arts Learning Grant Scoring Rubric

Revised 4/16/19

Project Name Grant #

Arts Learning Grant Contract

Grantee: Name Grant Amount: $ Final Report Due: Date

Funding Source Region 2 Arts Council’s Arts Learning Grant is funded using the arts education portion of the Arts and Cul-tural Heritage Fund, which is part of the Clean Water, Land and Legacy Amendment. The voters of Minne-sota decided in 2008 to increase the state sales tax by three-eighths of one percent beginning on July 1, 2009 and continuing until 2034. The additional sales tax revenue is distributed into four funds as follows: 33% to the clean water fund; 33% to the outdoor heritage fund; 19.75% to the arts and cultural heritage fund; and 14.25% to the parks and trails fund.

The grantee shall agree and adhere to the following terms as set forth by the Region 2 Arts Council:

Legal Responsibility The grantee is legally responsible for the completion of the proposed project plan and the proper management of grant funds. In the event the proposed project cannot be completed, the grantee must return the entire grant award to Region 2 Arts Council (R2AC).

The grantee is responsible for complying with all applicable federal, state, and local laws, rules, regulations, and ordi-nances in relation to the use of these funds. Failure to comply may result in termination of the contract and forfeiture of grant funds. Publicity The Legacy Amendment Logo must appear on all publicity and guidelines for use of the logo are included. The logo is available for download at http://r2arts.org or at http://www.legacy.leg.mn/legacy-logo. The following credit line must also appear on all printed material and publicity related to the project and must be read aloud to the audience or partic-ipants before a funded arts activity: “This activity is made possible by the voters of Minnesota, through a grant from the Region 2 Arts Council, thanks to a legislative appropriation from the Arts and Cultural Heritage Fund.” Geographic Area Restrictions The funded arts activity must occur within the state of Minnesota in one or more of the following Minnesota counties: Beltrami, Clearwater, Hubbard, Lake of the Woods or Mahnomen, and must primarily impact residents of one or more of these five counties. Out of State Travel Restrictions Funding from this grant may not be used to pay for the organization or participants to travel outside of the state of Min-nesota. (see State-wide Misuse of Funds Policy attached) Access and Accommodation Access to participate in the funded project shall not be limited on the basis of national origin, race, religion, age, or gen-der. The grantee will accommodate requests from persons with disabilities who wish to access the funded project. Re-quests may involve an individual’s access to a facility or to the content of a project. Changes to a Funded Project The project must be carried out in compliance with the project description, budget, and date, as entered on the ap-proved grant application form. The grantee must notify R2AC immediately if the project description, date, location, con-tracted artist(s), or any line item budget changes by 20% or more. If the project deviates too far from the original pro-posal as deemed by the R2AC Executive Director, changes will be taken to the Board for approval. Changes in Location If the grantee moves out of R2AC’s five-county service area during the grant period, the grantee agrees to return the en-tire grant award to R2AC.

Project Name Grant # Audits R2AC will conduct audit of two funded projects per year. Funded projects to be audited will be selected at random; un-less misuse of funds have been detected or reported. (see State-wide Misuse of Funds Policy attached) In the event of an audit, R2AC will request financial documentation from grantee to determine EXACTLY how funds were spent, such as accounting records, books, documents, papers, or other records related to the project. Grantee agrees to retain all relat-ed book, records, and receipts for a period of seven years following the submission of their final report. Any organization that is awarded $25,000 or more in grant funds over the course of an R2AC fiscal year (July 1-June 30) will be audited.

Final Report A Final Report, detailing the actual budget and the outcomes of the project, must be submitted within 45 calendar days of the project end. Past due Final Reports may result in ineligibility of future grant applications or termination of the con-tract, which would result in a request to return the entire grant award amount to R2AC. All grantees must agree to ad-here to the R2AC final report policy attached to this grant contract. Funding Restrictions for all Grantees R2AC grant funds may not be used for

• Payment of funding deficiencies in a project that was already completed or payment of project-specific ex-penses have been incurred and paid prior to the earliest start date

• Purchase of food or drinks for events • Payment of a grant writer • Payment of salary or wages for an employee of the applicant organization for services that are not beyond the

employee’s regular duties. • Payment of rent, mortgage or for use of space that is owned/leased by the applicant organization or group) • Payment of project specific administrative expenses that go above 15% of the total project cost. • Payment of costs for activity resulting in academic credit, tuition for academic coursework, teaching license, or

continuing education requirements (CEUs) to retain teaching license • Payment of costs associated with a new building project, capital improvement, building renovation, or building

construction • Payment of costs for activity that will take place outside the geographic boundaries of the state of Minnesota. • Payment of costs for activity that will either primarily take place outside the geographic boundaries of Beltrami,

Clearwater, Hubbard, Lake of the Woods and Mahnomen counties, or will not primarily impact residents of those counties

• Payment of costs associated with relocating the applicant organization’s legal address outside the geographic boundaries of Beltrami, Clearwater, Hubbard, Lake of the Woods or Mahnomen County

• Activities that are currently receiving funding from a different R2AC grant award, including general operating support from an R2AC Community Arts Support Grant.

• Activities that are essentially for the religious socialization of the participants or audience • Activities that attempt to influence any state or federal legislation or appropriation • Activities that include objectionable content such as promoting violence and/or racism or having pornographic

content. (Please note it is at the board’s discretion to deem an activity objectionable) • Activities that raise funds for an organization, charity, or cause or to start or build an endowment • Literary, Film/Media/Television, or Public Art activities that do not follow R2AC’s Literary,

Film/Media/Television, or Public Art policies. Additional Funding Restrictions for Schools, Community Education Offices, Colleges or Universities R2AC grant funds may not be used for

• Activities meant to supplant discontinued or non-existent arts programs • Activities that provide essentially the same services that an arts teacher/instructor/professor or arts specialist

employed by the institution would be expected to provide • Compensation of personnel to complete work in the institution of their employment (k-12 schools only) • Projects that serve the students and faculty only. All projects must include some component specifically de-

signed for and easily accessible to the general public, such as an evening performance or art exhibit • Freestanding capital equipment (equipment that does not alter the property, is not permanently affixed to the

property, and does not change the value of the property) Misuse of Funds If the grantee changes their activity without first informing R2AC and submitting an Granted Activity Change Form, or uses granted funds to pay for any of the above unallowable expenses, or does not submit a complete final report or does not return funds when requested, they will be investigated for misuse of funds. Misuse of granted funds will result in severe consequences, which may include termination of contract, return of all or a portion of granted funds, and ineligi-bility to receive State funds from R2AC, the Minnesota State Arts Board, or any other regional arts council for a period of

Project Name Grant # 1-3 years from date of notification. Consequences depend on the amount of funds that have been misused and on whether the reason for the misuse of funds is deemed unintentional. (see State-wide Misuse of Funds Policy attached) Termination of Contract R2AC may terminate a Grant Contact at any time for noncompliance with any or all conditions stated within the grant application or contract. The Grant Contact may be also terminated by mutual written agreement by the grantee and R2AC. If Termination occurs after the funds have been distributed to the grantee or their fiscal sponsor, the entire amount of the grant award must be returned to R2AC. Delivery of Contract A copy of the signature page of you Grant Contract must be returned to the R2AC Office within 30 days. Sign the con-tract in ink, then scan it and email us a copy, send the original by mail, or stop by our office to drop off the signed con-tract in person. Please retain a copy of the entire Grant Contract and all attached documents for your records. Included with this contract are:

• Your original Arts Learning Grant Application • Your proposed budget (and approved revised budget if applicable) • Your completed & approved Outcomes & Evaluation Methods form • Legacy Logo Use Guidelines • R2AC Final Report Policy • State-wide Misuse of Fund Policy

Other Contractual Agreements Other contractual agreements may be added by R2AC on a case-by-case basis.

I have read and agree to the above conditions.

Signatures: Project Director Title Date Authorizing Official of Grantee Organization Title Date

(Board Chair/President, Artistic/Executive Director, or Principal/Superintendent. Cannot be the same person as the Project Director.)

Fiscal Sponsor (if applicable) Title Date

00/00/00 Executive Director of Region 2 Arts Council Date

Serving Beltrami, Clearwater, Hubbard, Lake of the Woods and Mahnomen Counties of North Central Minnesota

P.O. Box 693 ■ Bemidji, MN 56619 ■ 218.751.5447 ■ 800.275.5447 ■ r2arts.org ■ Located in the Watermark Art Center

PolicyCommitteeRecommendationsR2ACBoardAPPROVEDMay1,2019Framingconceptbythepolicycommittee:“R2ACtobemoreactivewithgranteesmid-grant.”Withtheintentofcreatingmoreeaseintheprocess,greatercompliance,andultimatelylessworkforourselvesattheendofthegrantingperiod.Manyofthesepolicychangesstemfromthemisuseoffundspolicy.FromtheMisuseofFundsPolicy:“Misusealsooccurswhenagranteespendsfundsinwaysthatareinconsistentwiththesubmittedproposalandbudget.”Howdowesolveforthis?NEWCHANGEFORMS

• R2ACmustmakeavailableabudgetamendmentrequestformandanactivityamendmentrequestform.Thiswouldstandardizeaprocessforrequestingachangeintheuseoffunds.

• Thechangeformshouldbeusedforbudgetitems$1000ormore,forwhichachangeinthecostwillbeincreasedby20%ormore.

• Thechangeformwillbeapprovedbyoneormoreofthefollowing:theexecutivedirector,theexecutivecommittee,theR2ACboardofdirectors;dependingonthedegreeandnatureofthechange.

• Thechangeformwillgoonrecordasanupdatetotheapprovedoriginalbudget,theapprovedrevisedbudget,ortheapprovedchangeform-budget.

• Thechangeformshouldalsobeusedifthereisachangeintheproposal,includingchangesintheapprovedactivity,projectdates,location,contractedartists.

NEWRETURNof20%ProfitorMore

• Ifanorganizationgarnersaprofitof20%ormore,theorganizationwillwriteachecktoR2ACtocompletethefinalreportprocess;nevertoexceedthefundedamount.Theprofitgainedbythefundedactivityshouldbesubtractedfromthegrantedamount.FinalreportswillnotbeapprovedandorganizationswillnotbeeligibletoapplyforfuturegrantsuntiltheprofithasbeenreceivedbyR2AC.

NEWBudgetDOCUMENTATIONINAPPLICATION

• Spacerental(emailwillsuffice.Alreadyongrantapplication)• Flight/hotelfees• Workshopfees• Consultingservices• (equipmentover$500)

NEWBudgetCHANGEFORMDOCUMENTATION

• documentationsupportingthecost/expenseamountofanyitemthathasnecessitatedachangeform

NEWBudgetFINALREPORTDOCUMENTATION

• Receiptsorinvoicesforanybudgetaryitem(orgroupofitems)costing$500ormore.NOTJUSTEQUIPMENT.Thiswouldincludeservicesandthe“likeitems”-justaswehaveinindividualartistgrants.Thiswouldincludeservices.

• Receiptsforalltravel;includingcompletedmileagevouchers-useeithertheorganization’sownorR2AC’stravel/expensevouchertemplate.Mustincludethenameofmileagerecipient,traveldeparturepointanddestination,totalmileage,amountreimbursedpermile.

• Pro-bono/in-kinddocumentationbythecontractor/serviceproviderNEWPRACTICESandPOLICIES“Whenandhowtoidentifymisuse”sectionoftheMisuseofFundsPolicy.Monitoringsitevisits:boardmembersdoingsitevisitswillreceivemoreinformationfromR2AC,includingapdfoftheapplication,andanycontentchanges.Therewillalsobemonitoringofcreditlineandappropriatelogoonanyplaybills,handouts,posters,associatedwiththeproductionthatappearattheproduction.Thesitevisitformwillbeupdated&theprocessfurtherdocumentedandarticulatedtoboardmembers.AUDITSChangeincontract:Grantrecordsonfundedactivitymustberetainedforsevenyears-theyearinwhichtheoriginalgrantcontractwasissued,andsixsubsequentfiscalyearsAdditionally,addlanguagere:verificationanddocumentation-“CouncilwillrequestfinancialdocumentationfromgranteetodetermineEXACTLYhowfundswerespent(notetous:so,whenwerequestdocumentation,wewillwanttoknow,fromourgranteesEXACTLYhowfundswerespent.Additionally,(andthiswillbeadoptedandmustappearinpoliciesdocument):“Ifgranteehasanyotheractivegrants,councilwillreviewthosegrantsforpotentialmisusesandwillsuspendanygrantpaymentsuntilathoroughinvestigationhasbeencompleted”–frommisuseoffundspolicyAnyorganizationthatisawarded$25,000ormoreinR2ACgrantfundsoverthecourseofaRegion2ArtsCouncilFiscalyear(July1–June30)shouldexpectanaudit(DEFINEHERE)afterallprogramsthathavebeengrantedinthatfiscalyeararecomplete.PolicyCommitteerecommendation:r2acmustcreateacompletelistofitemstoberequestedinthecaseofanaudit;aswellasaprocess.

R2ACBoardApproves:adoptionoftheappealsprocessasoutlinedinthemisuseoffundspolicy.PolicyCommitteerecommendation:createacleartimelineforboardactioninorderforappealstothelifttheconsequencesearlierthanenforced(seemisuseoffundspolicyforappeals).

Bylaws Revision: 01/19/18 Bylaws Approved: 01/22/18

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BYLAWSOFTHEREGION2ARTSCOUNCIL

ARTICLEI–NAMEANDPURPOSE

Section1.01.Name:ThenameoftheorganizationshallbeRegion2ArtsCouncil.ItshallbeanonprofitorganizationincorporatedunderthelawsoftheStateofMinnesota.

Section1.02.Purpose:Region2ArtsCouncil(R2AC)isorganizedexclusivelyforcharitableandeducationalpurposesincompliancewithsection501(c)3oftheInternalRevenueCode,toencourageartsdevelopmentinRegion2throughincreasedaccessibilitytotheartsandartsresourcesbyeducatingindividualsandentitiesaboutprograms,facilitiesandresourcesavailabletomeettheirartisticneeds.

Section1.03.AreaServed:Region2consistsofBeltrami,Clearwater,Hubbard,LakeoftheWoods,andMahnomencounties.

Section1.04.AnishinaabeArtsInitiative(AAI)AreaServed:Region2ArtsCouncil’sAnishinaabeArtsInitiativeProgramservesindividualNativeAmericanArtistsresidinginRegion2andonthesurroundingreservationsofRedLake,WhiteEarth,andLeechLake,servingBeltrami,Clearwater,Hubbard,LakeoftheWoods,Mahnomen,Becker,Itasca,Cass,andRoseauCounties.

ARTICLEII–MEMBERSHIP

Section2.01.Membership:R2ACisnotamembershiporganization;theonlymembersshallbetheBoardofDirectors.Theproperty,business,andaffairsofR2ACshallbemanagedbyorunderthedirectionoftheBoardofDirectorsofR2AC.

Section2.02.AnishinaabeArtsInitiativeCouncil:TheAAICouncilshallactinthecapacityofadvisorstotheRegion2ArtsCouncil,theirdutieslimitedtooverseeingandmanagingtheAnishinaabeArtsInitiativegrantprogramandrelatedfunds.

ARTICLEIII–GENERAL

Section3.01.WorkofR2AC:TheRegion2ArtsCouncilshalldistributegrantstofundartsprojectsandprogramsinRegion2and,inadditiontootheractivities,shallcarryoutassessmentsanddevelopprogramsandservicestomeettheregion’sartisticneeds.

Section3.02.BiennialPlan:Everytwoyears,eachodd-numberedyear,BoardmembersshalldevelopaBiennialPlan.R2ACshallfollowtheschedule,standards,andplanformatfortheBiennialPlanrequiredbythestatelegislatureinordertoreceiveitsallocationofblockgrantfunds.ThisBiennialPlanshallbesubmittedtotheMinnesotaStateArtsBoard(MSAB)andtheLegislativeLibraryinaccordancewiththeRAC/MSABFiscalAgentAgreementandshallfollowtheguidelinespresentedintheRegionalArtsCouncilForumPolicyManual.R2ACshallsubmitamendedspendingandworkplansforthesecondyearofthebienniumtotheMSABasstipulatedintheRAC/MSABFiscalAgentAgreement.Section3.03.FiscalYear:ThefiscalyearoftheCouncilshallcoincidewiththatoftheMinnesotaStateArtsBoard;atthistimebeingJuly1throughJune30.

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ARTICLEIV–BOARDOFDIRECTORS

Section4.01.GeneralPowers:TheBoardofDirectorsshallbevestedwiththegeneralmanagement,conduct,andcontrolofthebusinessandaffairsofR2ACundertheStatutesofMinnesota,theArticlesofIncorporation,andtheBylaws.

Section4.02.PowertoHireandDischarge:TheBoardofDirectorsshallhavethepowertohireanddischargeR2ACstaffasdeemednecessarytothefunctioningoftheCorporation.TheguidelinesspecifiedintheR2ACPersonnelPolicyManualshallbefollowed.

Section4.03.HousingandPropertiesProcurement:TheBoardofDirectorsisauthorizedtodoanyandallactsnecessarytoacquirehousingfortheactivitiesoftheCorporationincludingleasing,building,orbuyingaccommodationsinkeepingwiththefinancialstandingoftheCorporation,withthefullpowertoselectthelocationandcarryonallnecessarybusiness,includingexecutingcontracts,options,mortgages,leaseswithrespectthereto;subject,however,tothefollowinglimitation:Intheeventofpurchaseorconstructionofabuilding,thereshallbeonhandatleast100%ofthetotalamountbeforemakinganybindingcommitments.

Section4.04.NumberandQualifications:TheRegion2ArtsCouncilBoardofDirectorsshallconsistoftwomembersselectedbytheboardfromtheresidentsofeachcounty.Intheeventthataboardmembercannotbeidentified,representativesfromneighboringcountiesmaybeselectedtorepresentthatcounty.Boardmembershipshallbecomposedofcitizenswhodemonstrateinterest,expertiseorexperiencewiththearts.

Section4.05.Nominations:CurrentR2ACpolicypertainingtothenominatingprocessshallbeadheredto.Anopennominationprocessshallbeusedandshallinvolvepublicationofthemembershipvacanciesinregionalnewsmediatoinformthepublic.

Section4.06.ElectionandTermsofService:Boardmemberelectionsshallbeheldatthefirstandlastmeetingofeachfiscalyear.ThetermofofficeforR2ACBoardmembersshallbetwoyearswithapproximatelyone-halfofthemembers’termsexpiringattheendofafiscalyear.Nomembershallservemorethantwoconsecutiveterms,butmorethantwotermsmaybeservedwithalapseofonetermbetweensuchservices.

Section4.07.Vacancy:AvacancyinBoardmembershipshallbefilledbytheBoardfortheexpiredportionofthetermassoonaspossible.Thetimeservedtofillavacancyshallnotapplytowardthatmember'stermoffutureservice.

Section4.08.VotingAuthority:In-PersonBusinessMeetings-EachBoardmembershallhaveasinglevoteonanyissue.Adesignateddelegatemayvotewhentakingtheplaceofaregularmember.RemoteVoting–Boardmembersmaybeaskedtocastvotesviaemail,toreachdecisionsbetweenbusinessmeetings.Boardmembers,delegates,andcommunitypanelistsmayrategrantsonlywhentheyattendthegrantreview,eitherin-personorremotely.

Section4.09.DesignatedDelegates:DelegatesareformerBoardmembers.Itshallbetheresponsibilityofthemembertocontacttheircounty’sdelegateforanymeetingthatthemembercannotattend.ThedesignateddelegatemayconveytheviewsoftheregularmembertotheBoardfortheirconsiderationandhasauthoritytocasttheirownvoteorthevoteoftheabsentmemberonallagendaitems.

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Section4.10.AdHocPanelMember:AdhocpanelmembersarecommunitypanelmembersconsistingofformerBoardmembers,AnishinaabeArtsInitiativeCouncilmembersorcommunitymemberswithartsexperienceandexpertisethatareappointedtoaparticulargrantroundforonesession.Communitypanelmembersparticipateinthegrantroundmeetingforthoseapplicationswhichtheyservedasareviewer.Theydonotparticipateinthediscussionandscoringofanygrantapplicationforwhichtheywerenotareviewer.Communitypanelmembersarerecruitedwhenthenumberofgrantapplicationsreceivedisgreaterthanwhatthememberpanelcanefficientlyhandle,orforR2ACgrantsinwhichspecificexpertiseissoughtforapplicationreview.

Section4.11.RemovalandResignation:FailureofaBoardmembertoattendthreescheduledmeetingsinthecourseofaone-yearperiodshallconstitutereasonforremovalfromtheBoard.Thepresenceofadelegateatthescheduledmeetingsdoesnotfulfillcompliancetothisrequirement.AwrittenresignationtotheBoardChairorBoardactionasaresultoffailuretoattendshallterminateamember'sservice.

ARTICLEV–OFFICERSANDSTAFF

Section5.01.NumberandQualifications:TheofficersofR2ACshallbetheChair,Vice-Chair,Secretary,Treasurer,andExecutiveDirector.ExceptfortheExecutiveDirector,allofficersshallbemembersoftheBoard.

Section5.02.ElectionandTermofOffice:ElectionofofficersshallbeheldannuallyinaccordancewithR2ACpolicy,withtermstocommenceduringthefirstmonthofthefiscalyear.AChair,Vice-Chair,Treasurer,andSecretaryshallbeelectedforone-yearterms.AvacancyinofficeduringatermshallbefilledassoonaspossiblebytheBoardfortheexpiredportionoftheterm.

Section5.03.DutiesofOfficersandStaff

a.TheChairshallpresideatallmeetingsandshallbechargedwithhandlingsuchmeetingsinanefficientandeffectiveamannerincompliancewiththebestinterestsandpurposesoftheBoard.TheChairshalluseRobert’sRulesofOrderasaguidelineforproperlyconductingmeetings.TheChairshallperformallothersuchdutiesasareincidenttotheofficeoftheChairorareproperlyrequiredbytheBoardofDirectors.

b.TheVice-ChairshallassisttheChairinsuchmattersastheChairand/ortheBoardmayrequestandshallperformthedutiesoftheChairintheabsenceorinthecaseofthetemporarydisabilityoftheChair.

c.TheTreasurershallmakeareportateachBoardmeeting,shallensurethekeepingofrecordsofexpensesandreceiptsofoperatingfundsandofspecialprojects,shallreviewtheyearlyauditandreportresultstotheBoard.IntheabsenceordisabilityoftheExecutiveDirector,theTreasurershallperformthefinancialoperationsrequiredtocarryonthemissionofR2ACasdirectedbytheBoard.WiththeapprovaloftheBoard,theTreasurermaydelegatedutiesoftheirofficetotheExecutiveDirector.

d.TheSecretaryshallberesponsibleforkeepingrecordsofBoardactions,includingoverseeingthetakingofminutesatallBoardmeetings,sendingoutmeetingannouncements,distributingcopiesofminutesandtheagendatoallBoardmembers,andassuringthatcorporaterecordsaremaintained.WiththeapprovaloftheBoard,theSecretarymaydelegatedutiesoftheirofficetotheExecutiveDirector.

e.TheExecutiveDirectorshallbethechiefstaffpersonforR2ACandshallserveasitsChiefExecutiveOfficer.TheExecutiveDirectorshallattendallmeetingsoftheBoardofDirectors,butshallnotbeavotingmember.TheExecutiveDirectorshallbechargedwiththegeneralmanagementandsupervisionofthebusinessandfinancialaffairs,andofficesofR2AC.

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TheExecutiveDirectorshallalsoberesponsibleforhiring,discharging,andsupervisinganyandallemployees,buttheBoardofDirectorsshalldetermineallcompensationforsaidemployeesandapprovetheestablishmentofanystaffpositionsnotpreviouslyapprovedbytheBoard.TheBoardshallselectandmayremovetheExecutiveDirector,shallestablishthecompensationfortheExecutiveDirector,andshalldetermineallothertermsofofficeandworkingconditionsfortheExecutiveDirector.

TheExecutiveDirectorshallprepareanannualbudgetforadoptionbytheBoardofDirectors,beresponsibleforthegeneraldirectionofthebudget,andisauthorizedtocommitR2ACtoindebtednessforexpensesrelateddirectlytothebudgetasapprovedbytheBoardofDirectors.

ARTICLEVI-COMMITTEES

Section6.01.ExecutiveCommittee:TheExecutiveCommitteeshallbecomprisedoftheelectedofficersofR2ACandshallhavefullpowerofmanagementofthebusinessoftheCorporationduringtheintervalbetweenmeetingsoftheBoard.TheExecutiveCommitteeshallbeempoweredtoauthorizeexpendituresofamountsupto$500byaunanimousvote.ExecutiveCommitteevotesmaybepolledbytelephoneorelectroniccommunication.

Section6.02.NominatingCommittee:TheNominatingCommitteeshallbeestablishedbytheBoardChairaccordingtoR2ACpoliciesandshallconsistoftwomembersoftheBoardofDirectors.Themembersshallserveone-yearterms.TheNominatingCommitteeshallhavethedutyofpresentingrecommendedcandidatesforR2ACOfficersandanyBoardvacanciesinthespringbeforetheendofthefiscalyear.

Section6.03.FinancialCommittee:TheFinancialCommitteeshallconsistoftheExecutiveDirectorandtheExecutiveCommittee.TheFinancialCommitteeshallberesponsibleforreviewingandpresentingtotheBoardofDirectorsfiscalprocedures,fundraisingplans,audits,andtheannualbudget.

Section6.04.OtherCommittees:TheBoardofDirectorsmaycreateothercommitteesasnecessarytocarryontheprogramandpolicesofR2AC.MembersofstandingcommitteesshallbeappointedbytheChairoftheCouncilinconsultationwiththemembers.

ARTICLEVII–MEETINGS

Section7.01.Noticeofmeetings:Meetingdates,times,locationsandinstructionsforremoteaccessviaadesignatedonlinecommunicationservice(onlywhenapplicable)shallbesharedwithBoardmembers,AAICouncilmembers,andthegeneralpublicinthespiritoftheMinnesotaOpenMeetingLaw.AlistofallBoardandAAICouncilmeetingandgrantreviewdates,times,andlocationsaremadeavailableontheR2ACwebsiteatthestartofeachfiscalyear.NoticeofeachupcomingbusinessmeetingandgrantreviewshallbedeliveredviaelectroniccommunicationtoallBoardmembers,designateddelegates,andcommunitypanelists(whenapplicable).AAICouncilmemberswillbegivennoticeofAAIbusinessmeetingsandgrantreviewsviaelectroniccommunicationandU.S.mail.

Intheeventofabusinessmeetingorgrantreviewtobeheldviaadesignatedonlinecommunicationservice,provisionsmustbemadeandnoticemustbegivenforinclusioninthemeetingbymembersofthegeneralpublic.

Changesinmeetingtimes,dates,location,oranyinformationrelevanttoaccessingameetingviaadesignatedonlinecommunicationserviceshallbemadeavailabletoallBoardmembers,Councilmembers,designateddelegatesandpanelistsviaemailandtelephone,andpostedforthegeneralpublicontheR2ACwebsite.

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Section7.02.RemoteParticipationinMeetings:IntheeventofapersonalemergencyorobligationrenderingavotingmemberunabletoattendaRegion2ArtsCouncilboardmeetingorgrantreviewin-person,thatmembermayrequest,withadvancenoticeandonalimitedbasis,toparticipateinthemeetingviaphoneoradesignatedonlinecommunicationservice.

Section7.03.Minutes:Completeandaccurateminutesofeachmeetingshallbemaintained.Copiesshallbeprovidedinconnectionwithnotificationofsubsequentmeetingstoeachmember.

Section7.04.Specialmeetings:SpecialmeetingsoftheBoardmaybecalledbytheExecutiveCommitteetobeheldatatimeandplaceastheBoardmaydetermine.ThefirstmeetingofeachfiscalyearshallbedesignatedasaBoardRetreatandwillincludeanAnnualMeeting.

Section7.05.Quorum:Exceptasotherwiseprovidedbystatuteorthesebylaws,amajority(aminimumofoneoverhalf)oftheBoardmembers,Councilmembers,andDelegatesparticipatinginameetingeitherin-person,viaremoteaccess,oracombinationofbothshallberequiredtoconstituteaquorumforfacilitatingthetransactionofbusinessatanymeeting,Theactofasimplemajority(amajorityinwhichthehighestnumberofvotescastforanyoneissueoritemexceedsthesecond-highestnumber,whilenotconstitutinganabsolutemajority)ofthememberspresentatanymeetinginwhichaquorumexistsshallbetheactoftheBoard.

Intheabsenceofaquorumattheconveningofameeting,amajorityofthememberspresentmayadjournthemeetinguntilaquorumispresent.Noticeofanyadjournedmeetingneednotbegiven,otherthanbyannouncementatthemeetingatwhichadjournmenthasbeendetermined.

Ifaquorumispresentattheconveningofameeting,thememberspresentmaycontinuetotransactbusinessuntiladjournment,evenifthewithdrawalofmembersoriginallypresent,duetoconflictofinterestorotherwise,leavesfewerthanthenumberrequiredforaquorum.Intheeventthatasuperorqualifiedmajorityoftheentiremembershipisrequiredforaspecificvotetobetaken,theactionitemwillbetableduntiltheentiremembershipispresent.

Section7.06.VotingonPolicy:Changesinpolicymaybeapprovedatanyregularorspecialmeetingbytheaffirmativevoteoftwo-thirdsofthememberspresentandvoting,providedaquorumexists.

Section7.07.Actionwithoutmeeting:Anactionthatcannotbetakenatameetingofthemembersmaybetakenbyelectroniccommunication,andwillbeeffectiveonlywhenasupermajorityofallmembersentitledtovotehaveconsentedtothataction.

Section7.08.ConflictsofInterest.Exceptaspermittedbylaw,withrespecttoanycontractorothertransactionbetweenR2ACandanymember(oranorganizationinwhichamemberisadirector,member,officerorlegalrepresentativeorhasamaterialfinancialinterest):

• thematerialfactsastosuchcontractortransactionandastotheperson'sinterestmustbefullydisclosedorknowntotheBoardpriortodiscussionandapprovalofsuchcontractortransaction

• theinterestedmembershallnotsharetheiropiniononthecontractortransactionorbepresentduringthediscussionorvote

• suchapprovalshallrequiretheaffirmativevoteofasimplemajorityofthememberspresent

TheBoardshallhaveaconflictofinterestpolicythatfurtherdefinesthisissue,andeachyeareveryBoardandCouncilmembershallcompleteandsignanR2ACconflictofintereststatement.Incasesinwhichamemberorgrantpanelisthasmaterialfinancialinterestwithanotherwiseeligiblegrant

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application,theindividualwillmakeknowntothegrantpanelthenatureofthespecificconflict,signaConflictofInterestform,andrecusethemselvesfromanydiscussionorvoteontheapplication.

ARTICLEVIII–FISCALRESPONSIBILITY

Section8.01.AuditReview:R2ACstaffshallannuallyhavepreparedanauditbyapublicaccountingfirm.TheFinancialCommitteeshallreviewtheauditandmonitortheworkoftheoutsideauditor.TheresultsofanyauditshallbereportedtotheBoardassoonaspracticable.

Section8.02.Budgets:TheBoardmustapprovethebudgetandallexpendituresmustbewithinbudget.ChangesorvariancesinthebudgetmustbeapprovedbytheBoardortheExecutiveCommittee.

Section8.03.Reports:Monthlyandyear-to-datereportsarerequiredtobesubmittedtotheBoardshowingincome,expenditures,andpendingincome.ThefinancialrecordsoftheorganizationarepublicinformationandshallbemadeavailabletoBoardmembersandthegeneralpublic.

ARTICLEIX–INDEMNIFICATIONANDREIMBURSEMENT

Section9.01.Indemnification:BoardmembersshallperformtheirdutiesinaccordancewiththestandardssetwithinMinnesotaStatutes,Chapter317A,Section251.R2ACshallindemnifyandholdharmlessmemberswhomeetthatobligation,andR2ACmayprocureinsuranceforthatandotherrelatedpurposes.

Section9.02.Reimbursement:R2ACmayreimburseBoardmembers,designateddelegates,communitypanelists,oremployeesforsuchreasonableexpensesincurredintheperformanceoftheirdutiestotheextentpermittedbyapplicablelawandasdeterminedbyR2ACpolicy.

ARTICLEX-AMENDMENTS

Section10.01.Amendments:Thesebylawsmaybeamendedatanyregularorspecialmeetingbytheaffirmativevoteoftwo-thirdsofthememberspresentandvoting,providingthatthewrittennoticeforthemeetingstatedanamendmentwouldbeofferedtothebylawsandthatthenoticecontainedtheproposedbylawchangeandthataquorumispresentforthevote.

ARTICLEXI–RATIFICATION

Section11.01.Ratification:ThesebylawsshallberatifiedbytheRegion2ArtsCouncilafterbeingacceptedbytwo-thirdsoftheBoardmemberspresentandvoting.

EXECUTIVE DIRECTOR Position Description

Leadership Skills

• Resourceful in the development of creative ideas • Responsive to growth • Visionary and forward thinking • Insightful and experienced in management and planning • Flexible and adaptable in response to feedback • Dedicated to professionalism, critical thinking, and problem solving • Aware of the role of the arts in community building • Communicative and able to cultivate and maintain relationships with regional artists, non-profit,

and arts organizations • Able to maintain impartiality, confidentiality and discretion • Adaptive and open to diverse backgrounds, ages, and value systems • Sensitive to cultural, political, social and economic issues of north central Minnesota • Fiscally responsible

Staff Management • Recruit and hire R2AC consultants and staff as needed • Prepare and negotiate contracts for consultants, new hires, and staff • Oversee the development, coordination, and articulation of staff positions and duties • Devise staff meetings to respond to issues and tasks in a strategic, effective, and timely manner • Maintain a supportive team-based work environment • Listen and respond openly to staff concerns and questions • Provide big-picture context as related to statewide practices and procedures • Support staff in achieving success and job satisfaction • Address issues as they arise • Take on or delegate staff duties in the event of staff absence • Ensure staff compliance with R2AC policies • Ensure staff policies support staff practices, needs, and concerns • Conduct and participate in performance appraisals • Seek professional development opportunities for all • Support ADA compliance for R2AC staff and in R2AC services • Support and promote diversity, equity, inclusion, and cultural competency initiatives and practices • Communicate relevant staff issues with board chair and executive committee

Board Management

• Work closely with Executive Committee and Board to carry out Region 2 Arts Council Mission • Serve as a member of the financial committee • Serve as an advisor to most ad hoc and biennial planning committees • Inform Board of state and local developments pertaining to or affecting R2AC • Design and prepare Board agendas and materials for Board meetings • Provide programmatic, operations, and funding insights during Board meetings • Design and implement effective biennial planning meeting activities • Ensure Board compliance with all R2AC policies • Engage in ongoing recruitment efforts for current and future Board openings • Plan Board retreats and Board orientations

• Provide orientation to incoming Board members • Update R2AC Board training materials annually

Anishinaabe Arts Initiative (AAI) Council Management and Development • Provide guidance to AAI Council for compliance and consistency with program and grant reviews;

prepare AAI budget, attend grant reviews • Engage in ongoing recruitment efforts for AAI Council members • Provide orientation to incoming AAI Council members • Establish and maintain relationships with native artists in the nine AAI counties • Support bridge building between AAI Council and R2AC Board • Provide insight and opportunities for strengthening the development of AAI programming, via

grants and services communication and support for grantees, relationships building with native-led organizations, and development and promotion of annual AAI art exhibition

Financial Management • Ensure spending is aligned with budgetary capacity • Ensure spending is aligned with State, Legacy, and McKnight funding requirements • Approve all payments • Oversee accuracy in monthly financial reports • Maintain a system of fiscal checks and balances with support from auditor, accountant, Board

treasurer, R2AC Staff, and R2AC Board • Be responsible for R2AC financial reporting • Ensure timely submission of monthly and quarterly payroll taxes, Charitable Organization Report

and 990 Tax form. • Track year-end spending and account balances to accurately project carry forward

amounts/budgetary surplus for financial reporting • Renew Minnesota nonprofit corporation status annually • Retain auditor for annual audit of R2AC • Prepare annual audit • Develop biennial budgets • Revise budget annually • Seek new sources of funding as directed by Board

Programs Support • Support and oversee Program Assistant initiatives • Support newsletter, promotions, and PSA generation and dissemination as needed • Oversee the management of the professional development workshop budget • Coordinate with the program assistant to ensure

Professional development workshops are based on current trends, R2AC and ACH goals, and 5- County Needs Assessment results

Presenters are suitable Contracts are accurate and appropriate Workshop venues are secured Publicity is timely Evaluations are being conducted

Grant Management Support

• Oversee grants management activity, including grantee compliance with contracts, timely grantee submission of final reports, grantee management of funds, grants manager data reporting to Minnesota State Arts Board

• Lead revision initiatives of all grant application forms and corresponding contracts, final reports, and outcomes evaluation forms as needed

• Customize, coordinate, and conduct grant writing workshops for R2AC grant programs • Consult with individual artists, schools, community organizers, groups, and non-profits on arts

project plans • Assist applicants with the grant application process • Assist recipients with Outcome evaluation forms • Read and approve all final reports and outcomes evaluation forms • Respond to grantee mismanagement of funds including compliance with the R2AC final report

policy and the statewide misuse of funds policy • Support Grants Manager in ensuring timely release of submitted grants to review panels • Ensure grant review panels are fully staffed; support this effort as needed • Support adherence to grant review criteria during review panel discussions • Discuss Board decisions and comments with applicants • Write personalized letters to individual artist applicants announcing outcome of application

Proposals and Reporting • Prepare and submit proposals, interim, and final reports to the McKnight Foundation as required • Prepare and submit proposals and reports to Minnesota State Arts Board as directed by the annual

MSAB Fiscal Agent Agreement • Prepare, submit, and present R2AC biennial plans to State Arts Board biennial planning committee,

garnering and responding to feedback from the committee, the general public, R2AC board, and R2AC staff

Community Presence

• Represent R2AC at arts events in the five counties of Region 2 • Provide a presence at area tribal colleges, community centers, and events • Serve as liaison between R2AC and groups whose programs or services affect or include

R2AC programming • Serve on community arts committees as requested

Arts Advocacy

• Ensure broad understanding and awareness of 25 Year Legacy Amendment • Advocate on behalf of the arts on the local and state level • Assist as requested with advocacy efforts for the Minnesota arts community • Conduct surveys for statewide projects as needed • Serve on the Minnesota Citizens for Arts Board of Directors

Forum of Regional Arts Councils of Minnesota Participation

• Plan and implement statewide programming with the other RACs • Work with our state wide partners: MSAB, the McKnight Foundation and MCA • Participate as an active member on the Forum of Regional Arts Councils • Adhere to the practices as presented in the FRACM Policy Manual • Serve on FRACM committees

(Rev. 11/14/18)

GRANTS MANAGER Position Description

SKILLS • Experience assessing community needs to conceptualize, develop, and implement grant programs that

provide growth opportunities to artists, arts organizations, local and tribal government offices, schools, universities, community education programs, nonprofit organizations, arts & cultural heritage groups, and other community members.

• Experience overseeing fiduciary responsibility of grants funds by tracking awards, scheduling payments, writing checks and processing receipts.

• Experience reporting in a data-driven environment using statistical analysis, graphical representations of numerical information, technical presentations and written reports.

• Experience public speaking, teaching, training individuals and groups, and creating presentations. • Ability to craft and maintain a consistent online grants experience as a user interface designer and

ensure organizational brand integrity as a graphic designer. • Skilled in the following software: Foundant GLM, Filemaker Pro 12, Quickbooks 2015, Microsoft

Office Suite, Apple Office, Adobe Acrobat Pro, Google Drive, Wordpress, Photoshop, Constant Contact, YouTube, Vimeo, Sound Cloud, Dropbox, and Facebook.

• Ability to think and solve problems creatively and to work collaboratively. • Ability to build relationships with constituents of all ages, cultures, abilities, and socioeconomic

backgrounds. • Ability to supervise staff or consultants and implement effective workflow processes. • Ability to work independently and prioritize tight deadlines and heavy workloads. • Excellent oral and written communication skills. • Meticulous attention to detail.

RESPONSIBILITIES Grants Management Grants Programs • Ensure an accurate, timely, efficient and transparent process for the entire grant life cycle, from

proposal to close. This entails pre-award management, tracking payments, reviewing or producing relevant reports, monitoring and post-award management.

• Oversee and act as expert for all aspects of R2AC’s grant making process including all grant administration policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls.

• Review grants programs and policies annually, analyzing accessibility, clarity of language and intent, usability, compliance with funder requirements, and community needs/requests in conjunction with the executive director, and make recommendations for changes to the board.

• Assist Executive Director to seek new funding for our organization, generate proposals for new programs, research potential funders and opportunities, plan fund-raising activities, and write grants.

• Plan and coordinate all aspects of the R2AC online grant system for both applicants and reviewers through the Foundant GLM interface.

• Design and implement online forms, including applications, scoring criteria and rubrics,

evaluation/review forms, grant agreements/contracts, final/interim reports and all correspondence within the R2AC online grant system.

• Write, edit, and maintain grant policies and instructions. • Provide training materials and present grant writing workshops to assist applicants in being

comfortable and confident with the online grants process. • Meet or correspond with applicants to go over grant ideas, answer grant-related questions and provide

grant information both on our grants programs and other potential funding opportunities. • Provide all technical support and training for R2AC online grants system. • Review all submitted grant applications for eligibility and accuracy. • Discuss board or review panel decisions and comments with applicants.

Data & Tracking • Manage existing grants by: tracking grants; developing internal reporting systems; writing reports;

maintaining excellent historical records; confirm each project or program is meeting proposal conditions and expectations.

• Collect “Needs Assessments” from grant applications, workshop evaluations, surveys, and conversations with constituents, analyze trends, and make recommendations to the board at the biennial planning meeting.

• Prepare and send data (spreadsheet) on Legacy funded grants in a quarterly report to Minnesota State Arts Board for use on the Legislative Coordinating Commission website.

• Prepare and send annual report data (spreadsheet) to MSAB on all grant programs and help Executive Director compile data for annual written reports to MSAB and the McKnight Foundation.

• Compile an annual grants summary for the Executive Director and R2AC board and supply data for any other statistics needed in the format specified, such as for Minnesota Citizen’s for the Arts’ Advocacy Day or for board meetings when the board has made a specific request for information.

• Coordinate the transfer of R2AC grants data from Foundant GLM and/or Filemaker Pro databases. • Revise or redesign grants database to accommodate new data streams and create customized reports. • Maintain system for paying grantees one month prior to project start date on calendar. • Maintain system for keeping track of deadlines for grantee Final Reports. Keep a list of those who are

no longer eligible for grants due to past due final reports. • Field all database queries and provide grants data for public access and auditing purposes. • Enter data as needed, routinely check for errors, and maintain the integrity of all grants information. • Thin paper grants files annually until such time as grant files are digital, maintain current digital files.

Grant Review Panels/Business Meetings • Coordinate online access to grant applications by R2AC board members, Anishinaabe Arts initiative

Council members, delegates, and community panel members. • Mail grants packets to AAI Council and coordinate viewing of art samples. • Inform board of issues of interest or significance and to frame complex situations and present options. • Attend grant panels to facilitate grants discussions, present work samples, provide expertise, and

troubleshoot tech issues. • Participate in board committee work pertaining to the artistic quality and artistic merit grants criteria. • Provide board orientation and maintain board documents online.

Information Technology • Ensure the office has adequate internet access. • Evaluate computer hardware and software needs.

• Install software or hardware as needed and back-up all office data. • Manage email accounts, update spam filter, and maintain email address book. • Oversee website maintenance/updates and continually improve and expand the online user experience. • Fix service or equipment failures or coordinate appropriate repair through vendor or consultant. Office Management & Bookkeeping • Provide expense reporting to Executive Director, treasurer, and board. • Work with the accountant and auditor to ensure fiscal health and regulatory compliance. • Write checks for grant payments and bills and track monthly spending. • Maintain check register and transaction folders with cancelled checks, bank statements, payment

vouchers and receipts, and check against monthly bank statement. • Provide transaction folders for Board Treasurer to review and initial. • Provide accountant and auditor with grantee tax information such as W-9’s, EINs, and 501(c)3 non-

profit status letters. • Make our online grants system available to auditors and gather specific grants information as

requested by the auditor for annual audit report. • Maintain inventory of R2AC office supplies and make purchases annually or when deemed necessary. • Develop and maintain office-filing systems, both paper and digital. • Answer phones and greet constituents that visit the office in a friendly and helpful manner.

+ Other duties as assigned

Program Assistant DRAFT 3.29.19

Position Summary: The Region 2 Arts Council (R2AC) mission is to strengthen the presence of the arts by supporting opportunities for arts creation, promotion, and education for the people of Beltrami, Clearwater, Hubbard, Lake of the Woods, and Mahnomen Counties. The Program Assistant works with the Executive Director and Grants Manager in developing and implementing Region 2 Arts Council’s grant and non-grant programs and services. The Program Assistant provides an strong presence in Region 2 Arts Council communities, strengthening relationships, building and generate interest in the arts in north central Minnesota. OUTREACH Flesh this out here GRANTS

• Facilitate grant writing workshops for individual artists and organizations • Support applicants in using the online grant software • Support Executive Director and Grants Manager in grant review-related tasks

PROFESSIONAL DEVELOPMENT

• Plan annual professional development workshop schedule for regional artists and arts organizations based on R2AC’s goals, priorities, and needs assessment results

• Secure workshop presenters and venues • Host workshops and presenters; provide refreshments, set up and break down,

offer tech support • Manage professional development workshop budget under Executive Director’s

guidance • Coordinate & execute Biannual Arts Resource Expo

OFFICE EXHIBITIONS

• Coordinate and oversee R2AC office exhibits of grantee art work • Coordinate and oversee Annual AAI Exhibition

MEETINGS

• Contribute to the planning and preparation for monthly Region 2 Arts Council Board of Directors’ meetings and Anishinaabe Arts Initiative Council meetings

• Attend Board Meetings and Anishinaabe Council meetings when hours allow • Serve on board committees as appropriate

OFFICE CULTURE & SUPPORT

• Participate in weekly team meetings • Lend talents to an office atmosphere of professionalism, equity, and inclusion • Maintain consistent weekly schedule during office hours, as possible • Utilize weekend and evening hours only as related to outreach, info sessions, and

professional development, and meetings • Support promotions specialist, grants manager, and executive director as needed

Promotions Consultant Primary Responsibilities:

• Design and distribute written communication including e-newsletters, public service announcements, web site posts, and flyers

• Maintain R2AC opportunities, meetings, and events calendar for communicating Grant deadlines & review dates Board and AAI Council meeting dates Professional development activities Public meetings

• Utilize the monthly e-newsletter, web site, arts calendar, constant contact, social media, and public service announcements to

encourage application to R2AC grants promote engagement with non-grant programs and services announce awardees increase R2AC visibility, strengthen relationships, and generate involvement in regional arts programming share opportunities

• Develop and maintain R2AC YouTube channel with R2AC video promotions, grant info videos, and other

• Provide clerical support to program assistant, grants manager, and executive director as needed

FY20BudgetTemplate RevisionDate:4.28.19Acct.# Acct.Description State General McKnight Legacy Total

Revenues $82,341.00 $3,000.00 $60,000.00 $361,822.00 $507,163.00CarryFwd $13,000.00 $13,000.00AvailableforFY20 $82,341.00 $3,000.00 $60,000.00 $374,822.00 $520,163.00

504 CommunityArtsSupportGrant $8,000.00 $52,000.00 $60,000.00511 ArtsAccessGrant $119,744.00 $119,744.00512 ArtsAccessforSmallTowns $23,000.00 $23,000.00513 ArtsLearningGrant $24,000.00 $24,000.00514 YoungArtistGrant $4,200.00 $4,200.00515 CulturalTraditionsIntheArtsGrant $9,000.00 $9,000.00510 ArtsProjectGrants $16,853.00 $16,853.00550 R2ACArtistFellowshipGrants $12,000.00 $12,000.00560 IndividualArtistGrants $18,000.00 $18,000.00570 AnishinaabeArtInitiativeGrants $5,614.00 $5,614.00571 AnishinaabeArtInitiativeFellowship $5,000.00 $5,000.00575 AnishinaabeArtsInitiativeExpenses $2,845.00 $500.00 $3,345.00592 GrantWritingWorkshops $180.00 $300.00 $620.00 $1,100.00610 PayrollTaxes $2,535.00 $877.00 $6,552.00 $9,964.00654 Salary-GrantsManager $7,598.00 $5,364.00 $32,046.00 $45,008.00655 Salary-ExecutiveDirector $21,648.00 $3,541.00 $32,033.00 $57,222.00656 Wages-ProgramAssistant $3,359.00 $2,371.00 $18,970.00 $24,700.00658 MedicalBenefits $6,000.00 $7,000.00 $13,000.00659 Retirement $2,194.00 $668.00 $6,515.00 $9,377.00701 AccountingFees $1,460.00 $940.00 $2,400.00702 Audit $886.00 $2,114.00 $3,000.00704 Insurance $303 $1,550.00 $1,853.00705 Equipment $1,500.00 $1,500.00 $3,000.00708 Copy/Print $85.00 $60.00 $505.00 $650.00709 Postage $60.00 $42.00 $248.00 $350.00710 Rent $3,000 $500.00 $3,700.00 $7,200.00711 OccupancyCosts $350.00 $40.00 $390.00725 Supplies $719.00 $150.00 $575.00 $1,444.00740 Telephone $1,410.00 $300.00 $1,710.00741 InternetAccess/ComputerSupport $900.00 $900.00 $1,800.00744 OnlineGrantSupport $748.00 $9,052.00 $9,800.00745 Travel-Staff $500.00 $200.00 $939.00 $1,639.00746 Travel-Council $2,173.00 $720.00 $5,107.00 $8,000.00750 StaffDevelopment $500.00 $500.00 $1,000.00770 Dues $480.00 $820.00 $1,300.00805 ProfessionalDevelopmentProgram $1,748.00 $4,252.00 $6,000.00811 Newsletter $400.00 $600.00 $1,000.00900 BiennialPlanningMeeting $0.00915 ConsultingServices $5,000.00 $5,000.00920 Contingency $1,500.00 $1,500.00

TOTAL $82,341.00 $3,000.00 $60,000.00 $374,822.00 $520,163.00

FY21BudgetTemplate RevisionDate:4.28.19Acct.# Acct.Description State General McKnight Legacy Total

Revenues $82,341.00 $3,000.00 $60,000.00 $369,058.00 $514,399.00CarryFwd $0.00AvailableforFY20 $82,341.00 $3,000.00 $60,000.00 $369,058.00 $514,399.00

504 CommunityArtsSupportGrant $8,000.00 $52,000.00 $60,000.00511 ArtsAccessGrant $113,480.00 $113,480.00512 ArtsAccessforSmallTowns $23,000.00 $23,000.00513 ArtsLearningGrant $24,000.00 $24,000.00514 YoungArtistGrant $4,200.00 $4,200.00515 CulturalTraditionsIntheArtsGrant $9,000.00 $9,000.00510 ArtsProjectGrants $16,253.00 $16,253.00550 R2ACArtistFellowshipGrants $12,000.00 $12,000.00560 IndividualArtistGrants $18,000.00 $18,000.00570 AnishinaabeArtInitiativeGrants $5,641.00 $5,641.00571 AnishinaabeArtInitiativeFellowship $5,000.00 $5,000.00575 AnishinaabeArtsInitiativeExpenses $2,818.00 $500.00 $3,318.00592 GrantWritingWorkshops $180.00 $300.00 $620.00 $1,100.00610 PayrollTaxes $2,535.00 $877.00 $6,552.00 $9,964.00654 Salary-GrantsManager $7,598.00 $5,364.00 $32,046.00 $45,008.00655 Salary-ExecutiveDirector $21,648.00 $3,541.00 $32,033.00 $57,222.00656 Wages-ProgramAssistant $3,359.00 $2,371.00 $18,970.00 $24,700.00658 MedicalBenefits $6,000.00 $7,000.00 $13,000.00659 Retirement $2,194.00 $668.00 $6,515.00 $9,377.00701 AccountingFees $1,460.00 $940.00 $2,400.00702 Audit $886.00 $2,114.00 $3,000.00704 Insurance $303 $1,550.00 $1,853.00705 Equipment $1,500.00 $1,500.00708 Copy/Print $85.00 $60.00 $505.00 $650.00709 Postage $60.00 $42.00 $248.00 $350.00710 Rent $3,000 $500.00 $3,700.00 $7,200.00711 OccupancyCosts $350.00 $40.00 $390.00725 Supplies $719.00 $150.00 $575.00 $1,444.00740 Telephone $1,410.00 $300.00 $1,710.00741 InternetAccess/ComputerSupport $900.00 $900.00 $1,800.00744 OnlineGrantSupport $748.00 $9,052.00 $9,800.00745 Travel-Staff $500.00 $200.00 $939.00 $1,639.00746 Travel-Council $2,173.00 $720.00 $5,107.00 $8,000.00750 StaffDevelopment $500.00 $500.00 $1,000.00770 Dues $480.00 $820.00 $1,300.00805 ProfessionalDevelopmentProgram $1,748.00 $6,252.00 $8,000.00811 Newsletter $400.00 $600.00 $1,000.00900 BiennialPlanningMeeting $600.00 $600.00915 ConsultingServices $5,000.00 $5,000.00920 Contingency $1,500.00 $1,500.00

TOTAL $82,341.00 $3,000.00 $60,000.00 $369,058.00 $514,399.00

Region 2 Arts Council Grant Programs for FY20

Revised 04/16/19

Grant Application Deadlines, Review Dates & Board Meeting Dates

Grant Program Deadline Date Review Date Board Meeting Date

09/??/19 (Board Retreat)

Fall Arts Access Grant 09/15/19 (Sunday) 10/21/19 10/21/19

R2AC Artist Fellowship 09/15/19 (Sunday) 10/12/19 (Panel – Sat.) 10/21/19

Arts Learning Grant 10/15/19 11/18/19 11/18/19

Anishinaabe Arts Initiative Grant* 11/01/19 12/04/19 (AAI Council)

Cultural Traditions in the Arts Grant 11/01/19 12/04/19 (AAI Council) 12/04/19 (Board Panel?)

Arts Project Grant 12/15/19 01/13/20 (2nd Mon. - MLK) 01/13/20

Individual Artist Grant 01/15/20 02/10/20 (2nd Mon. - Pres.) 02/10/20

Community Arts Support Grant 02/15/20 (Saturday) 03/16/20 (day before St. Pats) 03/16/20

Young Artist Grant 02/15/20 (Saturday) 03/??/20 (Panel?)

Anishinaabe Arts Initiative Fellowship 03/01/20 04/01/20 (AAI Council)

Spring Arts Access Grant 03/15/20 (Sunday) 04/20/20 04/20/20

Arts Access Grant for Small Towns 04/15/20 05/18/20 05/18/20

Grant Applications will be available online approximately one month before the deadline date. Grant Applications must be submitted online by 11:59 p.m. Central Standard Time on the deadline date.

*(Only Anishinaabe Arts Initiative Grant applications may also be submitted in paper form.)

Due Dates or Review Dates may change. Check our website (r2arts.org) for the most current information.

Region 2 Arts Council Grant Programs for FY20

Revised 04/16/19

Region 2 Arts Council grants serve artists and communities in Beltrami, Clearwater, Hubbard, Lake of the Woods, and Mahnomen counties.

GRANTS FOR SCHOOLS, NONPROFIT ORGANIZATIONS OR GROUPS, OR LOCAL GOVERNMENT:

Arts Access Grant – Deadlines: September 15, 2019 and March 15, 2020 Open to non-profits, schools, government or tribal offices, or groups with a fiscal sponsor. These grants can support creation, production, and presentation of high-quality arts activities, as well as projects that help overcome barriers to accessing high-quality arts activities, and projects that help instill the arts into the community and public life in our region. Maximum Grant Award is $6,000 with 20-25% Cash Match.

Arts Learning Grant – Deadline: October 15, 2019 Open to public and charter schools, community education programs, and any nonprofits or groups with a fiscal sponsor providing arts education programming. These grants can support high-quality arts education for Minnesotans of all ages to develop knowledge, skills, and understanding of the arts. Funds can be used for artists-in-residence programs and educational performances, or to provide arts classes, camps, or workshops. Funded arts activities must be open to the general public. Maximum Grant Award is $6,000 with 20-25% Cash Match. Schools and Community Education programs can apply for up to $3,000 with no Cash Match.

Cultural Traditions in the Arts Grant – Deadline: November 1, 2019 Open to non-profits, schools, government or tribal offices, or groups with a fiscal sponsor. These grants can support events and activities that represent the diverse ethnic and cultural arts traditions, including folk and traditional artists and art organizations, represented in Minnesota. Maximum Grant Award is $3,000 with 25% Cash Match on equipment purchases only.

Arts Project Grant – Deadline: December 15, 2019 Open to non-profits, schools, government or tribal offices, or groups with a fiscal sponsor. These grants offer funding for a variety of art projects including costs related to performances or exhibitions, engagement of guest artists, public art projects, and artists-in-residence. Maximum Grant Award is $2,500 with a 20% Cash Match.

Community Arts Support Grants – Deadline: February 15, 2020 Open to any arts organizations with a two-year history. These grants are two-year awards that help provide some measure of funding stability for arts organizations so that their energy can be better focused on increasing the quality and availability of the arts to their communities. Organizations can qualify to apply for up to $6,000 per year based on their annual expenses.

Arts Access Grant for Small Towns – Deadline: April 15, 2020 Open specifically to non-profits, schools, government or tribal offices, or groups with a fiscal sponsor, located in towns with a population under 2,000. These grants can support creation, production, and presentation of high-quality arts activities, as well as projects that help overcome barriers to accessing high-quality arts activities, and projects that help instill the arts into the community and public life in our region. Maximum Grant Award is $6,000 with 20-25% Cash Match. GRANTS FOR INDIVIDUAL ARTISTS:

R2AC Artist Fellowship – Deadline: September 15, 2019 Open to established artists in all arts disciplines who have shown a consistent commitment to their work as artists over the past five years. This 18-month fellowship provides unfettered funding to fuel your art. Two $6,000 fellowships will be awarded per year.

Individual Artist Grants - Deadline January 15, 2020 Open to artists in all arts disciplines. This grant offers funding for costs associated with the exhibition, performance, or production of a creative work; purchase of materials or equipment necessary for a creative work; educational opportunities; mentorships; and proposals for career-enhancing projects or opportunities. Maximum Grant Award is $2,000 with a 25% Cash Match on equipment.

Young Artist Grants – Deadline: February 15, 2020 Open to 8th - 12th grade students who wish to work one-on-one with an established artist, or attend an arts class, workshop or camp in the state of Minnesota, to stretch themselves artistically. Grant recipients receive up to $600 to attend an arts class, camp, or workshop or are reimbursed up to $600 for work with a mentor artist or instructor. GRANTS SPECIFICALLY FOR NATIVE AMERICAN ARTISTS:

Open to Native American artists in all arts disciplines residing in the following counties: Becker, Beltrami, Cass, Clearwater, Hubbard, Itasca, Lake of the Woods, Mahnomen, or Roseau.

Anishinaabe Arts Initiative Grant – Deadline: November 1, 2019 Open to Native American Artists in all arts disciplines. This grant offers funding for costs associated with the exhibition, performance, or production of a creative work; purchase of materials or equipment necessary for a creative work; educational opportunities; mentorships; and proposals for career-enhancing projects or opportunities. Both contemporary and traditional arts, such as beading and regalia making, are considered for funding. Maximum Grant Award is $1,000. (Paper Applications Available)

Anishinaabe Arts Initiative Fellowship – Deadline: March 1, 2020 Open to Native American Artists in all arts disciplines who have shown consistent excellence, commitment and dedication in their work. This 18-month fellowship provides unfettered funding to fuel your art. One $5,000 fellowship will be awarded per year. (Online Application Only)