bidder’s conference new supportive housing program bonus projects
DESCRIPTION
Bidder’s Conference New Supportive Housing Program Bonus Projects. 2011 Continuum of Care Competition September 8, 2011. Agenda. Background on the Continuum of Care Annual Competition - Overview Permanent Supportive Housing Bonus & Amount Available Eligible applicants Application Timeline - PowerPoint PPT PresentationTRANSCRIPT
Bidder’s ConferenceNew Supportive Housing Program Bonus Projects
2011 Continuum of Care CompetitionSeptember 8, 2011
Agenda
1. Background on the Continuum of Care 2. Annual Competition - Overview 3. Permanent Supportive Housing Bonus &
Amount Available 4. Eligible applicants 5. Application Timeline 6. Eligible uses & budget scenarios
Agenda, continued
7. Leveraging Documentation 8. Local Scoring 9. Other requirements 10.Electronic submission – e-snaps11.Resources 12.Q&A
Continuum of Care• More than 4,500 people are homeless on any given night in Sonoma
County. • A "Continuum of Care" is:
– A funding stream from the federal Department of Housing and Urban Development, dedicated to services and housing to end homelessness; and
– The local planning process required in order to access those funds.
• The Continuum of Care (CoC) brings together government, service providers, and community activists to develop collaborative strategies to reduce homelessness and address the needs of many varied homeless sub-populations. The Continuum of Care brings about $2.6 million annually to Sonoma County to end homelessness!
Annual Competition
• Collaborative application• Exhibit 1 – Continuum of Care• Exhibit 2 – Project Application– 2 parts: Applicant Documentation (SF424) and
Exhibit 2• CoC registration completed earlier this
summer• Full NOFA released August 30, 2011
Permanent Supportive Housing Bonus
• $135,541 in bonus funds available • For permanent housing with supportive
services for disabled homeless• Cash match requirements• Renewable annually• Can be used for Supportive Housing Program
or Shelter Plus Care project – different rules
Eligible Applicants
• States • Units of general local government • Special purpose units of government, e.g.,
PHAs • Private nonprofit organizations • Community Mental Health Agency • Health Centers that are public nonprofit
organizations
Dates to Remember
• Tomorrow: TA session – e-snaps• September 22 -TA session – Exhibit 2• September 30 – Local Project Applications Due
in e-snaps• October 4 – New project presentations, review
& selection• October 5-26 – Technical review & correction• October 27 – Final submission
Eligible Activities
• Acquisition • Rehabilitation • New construction • Leasing • Operating costs • Supportive services • HMIS • Rental Assistance
Supportive Housing Program (SHP) Budget Scenario #1
1 year project budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Leasing (no match required) $103,269 $103,269
Program subtotal $129,086 $6,455 $135,541Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455
Total request $135,541 $6,455 $141,996
Sample budget with Master Leasing HUD rounds all amounts less than $1 DOWN.
SHP Budget Scenario #21 year project
budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Housing operations (requires $1 cash match for every $3) $103,269 $34,423 $137,692
Program subtotal $129,086 $40,878 $169,964Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455
Total request $135,541 $40,878 $176,419
Sample budget with Housing Operations
Shelter Plus Care Program (S+C)
• Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors.
• The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement.
• Rental assistance partnership:– The Housing Authority manages rental assistance – Service provider provides the services disabled residents need
to remain stably housed.
Shelter Plus Care Rules• Award is for the Fair Market Rent for a specific number of units. Can be:
– Tenant-Based Rental Assistance (portable)– Project-Based Rental Assistance (remains with a specific facility)– Sponsor-Based Rental Assistance (tied to the Sponsor)
• Initial award minimum: 5 years (60 months)
• After 5 years, the project is renewed annually for the current Fair Market Rent equivalent
• Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services
Shelter Plus Care Notes
• Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source
• Services must be committed to in writing, and delivery of services must be documented on an annual basis
• On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.
Sample Shelter Plus Care BudgetSize of Units Number of
UnitsFair Market
RentNumber of
MonthsTotal Soft Cash
Match
1 bedroom 2 $1,024 60 $122,880 $122,880
Total 2 $1,024 60 $122,880 $122,880
• This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County
• Could use a combination of apartment sizes to maximize the dollars available
• Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed
• Housing Authority can use up to 8% for administrative expense
Match vs. Leveraging
• Match = Cash match required for your SHP proposal Match = hard cash dollars that are paying for the services or
housing being provided in the program you describe. • Dollars that pay for other programs are only acceptable
match if they are paying for services simultaneously being used by your SHP program.
• Only non-HUD McKinney Vento dollars can be used as match.
• Supportive Services – Match $1 for every $4 from HUD• Housing Operations – Match $1 for every $3 from HUD• Leasing – No match required
Leveraging
• Leveraging = ALL the services and other resources being brought to bear to assist the clients you are targeting in your proposal
• Not simply WITHIN your agency, but all the volunteers, all the services provided by other agencies
• Anything you can document with a written commitment
• Must have written commitment in hand at the time of application
Leveraging, continued
• Sample commitment letters in handouts• Entry into e-snaps:
Scoring – Project Criteria (60 pts)
• Project description – up to 25 pts• Alignment with 10-year plan goals – up to 10
pts• Project readiness – up to 10 pts• Serve chronically homeless individuals or
families – 5 pts• Housing Emphasis – up to 5 pts• Leveraging – up to 5 pts
Scoring – Capacity (40 pts)
• Organizational capacity and experience (25 pts)
• Application accuracy and appropriateness, including match amount and source (15 pts)
• Possible bonus points for HMIS-participating agencies: “A” score on data quality report card
Other Requirements
• Participation in Homeless Management Information System
• Membership in Continuum of Care• Energy Star - promote energy efficiency through the
use of Energy Star techniques and products, and also encouraged to use green development techniques
• Section 3 - hire low/very-low income employees & contract with businesses that are either owned by or substantially employ low/very low-income persons
Key websites
• HUD listserv: www.hudhre.info/index.cfm?do=viewJoin
• E-snaps: www.hudhre.info/esnaps/ • Training site for e-snaps:
http://esnaps.hudhre.info/ • Sonoma County RFP web page:
http://sonoma-county-continuum-of-care.wikispaces.com/2011+Continuum+of+Care+NOFA
Next Steps
• DUNS Number - by phone at 866-705-5711 or on line at http://fedgov.dnb.com/webform
• Register with the Central Contractor Registry, www.ccr.gov - requires annual renewal
• Set up a user ID in e-snaps• If you have a DUNS # and CCR Registration,
set up your organization’s Applicant profile in e-snaps
Questions?
Jenny Helbraun Abramson(707) 824-2852
[email protected]://sonoma-county-continuum-of-care.wikispaces.com