bidder’s conference calcloud ifb #12- 136613 july 18, 2013 1ifb 12-136613, calcloud

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Bidder’s Conference

CalCloud IFB #12-136613

July 18, 2013

IFB 12-136613, CalCloud

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Conference Basics

• Cell Phones (Off/Silent Mode)• Emergency Exits• Available Facilities• Registration Sign-In


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Ground Rules

• Oral Responses will not be binding on the State

• Not an open forum for Bidder Questions, section I.J

• All questions must be submitted in writing on the Index cards provided to you

• Question cards will be collected • Written questions will be officially answered in

Q&A Set


General Information

• Read entire IFB• Review Key Action Dates• Check BidSync site for updates

o Location: www.bidsync.com • Information available on bidsync:

o IFB documentso Question and Answer Setso Addenda

IFB 12-136613, CalCloud 4

http://www.bidsync.com/

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Conference Purpose

• Overview of IFB• Provide information related to the IFB• Opportunity to ask questions regarding the IFB• All questions must be submitted in writing



Project OverviewOTech Infrastructure Services

Redundant Power

Raised Floor Space

Conditioned Air

Racks & Overhead Cable Ladder

Customer Environment

TMS Premium

Customer Provided & Managed

TMS Basic· Allows for Maximum Customer

Flexibility & Involvment


Redundant Power

Raised Floor Space

Conditioned Air


Cabling

Firewall/IPS

Load Balancing

Servers

Virtual Operating System

LAN/Switches/Routers

Internet Connection

Disaster Recovery

Customer Application Environment

Backup/Recovery

Storage(SAN,NAS,DAS)

Network Management

SAN Fabric Management

CalCloud (OTech Virtual Private Cloud)

OTech and Vendor

Provided & Managed

TMS Premium


Network ManagementLANS/Switches/Routers

Firewall/IPS


Redundant Power

Raised Floor Space

Conditioned Air


Cabling

Firewall/IPS

Load Balancing

Servers

Operating System(Physical/Virtual)

LAN/Switches/Routers

Internet Connection

Database

Disaster Recovery

Middle Ware

Customer Application Environment

Backup/Recovery

Storage(SAN,NAS,DAS)

Network Management


OTech Managed Services

OTech Provided & Managed

· Build server in hours via the user self service portal.

· Add more resources i.e. memory and storage .· Manages your servers (Capacity and

configuration management) via the portal. · DR and Backup at Vacaville DC.

· Custom server environment.· Dedicated or shared Infrastructure.· Open System and Mid Range system· OTech Managed Database and

Middle ware services.· Plug and Play your hardware.· OTech provided network and

storage..· On-Boarding Specialist

TMS Basic


Project Overview cont’d

• Self Service business model (via the Portal)• Standardized highly available virtual server

environment• Hosted at OTech’s Gold Camp & Vacaville Data

Centers• User Portal with ability to:

o Provision servers in hours, add resources within minuteso Setup backup and IDR for servers (@Vacaville Site)o Monitor servers for capacity and performance

• Normalize service menu• Monthly billing of service


Project Overview cont’d

UI D

NI C1

NI C

2

NI C

3

hp

BL25

p

UID

NIC1

NIC2

NIC3

hp

BL25p

UID

NIC1

NIC2

NIC3

hp BL25p

UID

NIC1

NIC2

NIC3

hp BL25p

Small Medium Large Extra Large

Select your Extras

StorageRAMDisaster

RecoveryBackup

Select your Base Server Size

Select your Operating System

The self-service web portal will provide the user a “shopping cart” experience, where they select a server size and OS with a base monthly price and the add extra’s at an additional monthly cost.

Bundle Size CCU*Memory

(GB)Storage(GB)

Small 2 4 90

Medium 4 8 90

Large 8 16 90

Extra-Large 16 32 90

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Section I: Introduction• Procurement Official – Sole Point of contact,

Section I.D• IFB conducted under PCC 6611• 5 year term - 2 additional 12-month options • Bidder’s Library, Section I.G, located at:

www.dts.ca.gov/Bidders_Lib/• Key Action Dates


http://www.dts.ca.gov/Bidders_Lib/

Section I.E - Key Action Dates


Action Date/Time

1. Release of IFB June 27, 2013

2. Submission of Letter of Intent to Bid, and Signed Confidentiality Statement (Exhibit I-A and Exhibit I-B) July 9, 2013

3. Bidder’s Conference July 18, 2003

4. Last day to Submit Questions for Clarifications of IFB July 22, 2013

5. State Responds to Bidder Questions for Clarifications of IFB Aug 6, 2013

6. Last day to Protest Requirements Aug 8, 2013

7. Submission of Final Bids Aug 26, 2013

8. Evaluation Period 2 wks. after final bid submission

9. Negotiation Period TBD

10. Last Day to Submit Best and Final Offer (BAFO) TBD

11. Notification of Award TBD

12. Agreement Award and Execution TBD

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Section II: Rules Governing Competition

II.A. Identification and Classification II.A.1 Requirements

• Use of “shall”, “must” or “will”• Mandatory Requirements (M)• Mandatory scored Requirements (MS)

II.A.2 Desirable Scorable (DS)• Use of “should” or “may”



Section III: Current Services

• Provides a high level description of OTech’s current environment

Section IV: Proposed Services• Vision of the State’s CalCloud services


Section V: AdministrativeV.S. Qualifications (Bidder)

• V.S.1. Attach.12, Bidder Qualification Summary Form (M)• V.S.2. Attach.13, Bidder Qualification Reference Form (M)• V.S.3. Attach.16, Bidder Security Compliance Assessment

(MS)

V.S.4. Staff Qualifications • V.S.4.1 Attach’s. 14A through 14C, Staff Qualification

Summary Forms (M and DS)• V.S.4.3. Attach’s. 15A through 15C, Staff Qualification

Reference Forms (M)

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Section V: Admin cont’d


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Section VI: Technical

Table VI.1 CalCloud Technical Requirements

• Contains “M”, “MS” and “DS” requirements• Must comply “Yes” to be deemed responsive• Must provide narratives where indicated

oResponses must address all elements listed in the requirement

• Do not include narratives if not required


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Section VI: Technical


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Section VII: Cost• Cost is the primary evaluation criterion (50% of total

points)• Incomplete offers, different formats/pricing

structures can lead to rejection of bid• Cost must be submitted only in final bid Volume III

VII.B. Cost Worksheets (MS)• Attachment 18, Cost Worksheets

o Seven volume pricing levels and one Cost summary sheeto Enter price per unit and the formula will calculate subtotals

and evaluation totals


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Section VII: Cost cont’d

IFB 12-136613, CalCloudFill in Per Unit (VM) Price Column Only

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Section VII: Cost cont’d

IFB 12-136613, CalCloudAuto Populated

Complete Each Tab

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Section VIII: Bid FormatVIII.B.2 Volume I - Response to Admin. and Tech. Requirements

• Cover Letter• Refer to Table VIII.1 for a list of the administrative

documents• Refer to Table VIII.2 for a list of the technical documents

VIII.B.3 Volume II - Completed Contract • Std. 213• Exhibit A

No Cost data in Volumes I or II


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Section VIII: Bid Format, cont’d

Volume III must be in a separately sealed, marked envelope

VIII.B.4 Volume III - Cost Data• Attachment 18, Cost Worksheets


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Section IX: Evaluation • Cost will remain sealed until administrative and

technical evaluations are complete• Non-compliant bidders will not have cost opened• Total points possible = 624 points

o Administrative points available: 50% points = 312o Cost points available: 50% points = 312

• The five highest scored bids will be invited to participate in negotiations

FB 12-136613, CalCloud

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Section IX: Evaluation cont’d


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10 Minute Break

Submit index cards


Thank you for attending


Contact InformationProcurement Official:

Mallie StoneDepartment of TechnologyStatewide Technology Procurement DivisionTelephone: (916) [email protected]

• Sole Point of Contacto Questions, Bid Submission, etc.


mailto:[email protected]

bidder’s conference calcloud ifb #12- 136613 july 18, 2013 1ifb 12-136613, calcloud

Documents

ifb opportunity

project overview ifb

calcloud slide

o ifb documents o question

project overview contd

calcloud6 slide

calcloud7 slide

executiontbd slide