Bid 18CSL0216

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EXHIBIT A

DESCRIPTION OF GOODS AND SERVICES

This bid is for HVAC services at the Connecticut State Library facilities in Middletown and Rocky Hill, Connecticut. HVAC services to include scheduled preventive routine maintenance, seasonal start up and shut down, emergency and unscheduled services as described in sections 1, 2, 3 and 4. This bid is for the two years period April 1, 2018 to March 31, 2020. 1. SCHEDULED PREVENTIVE ROUTINE MAINTENANCE REQUIREMENTS

A. Each of the two locations on this Contract shall receive two (2) annual preventive maintenance service calls from the Contractor. B. At any time after the receipt of a purchase order from the Client Agency and prior to the Spring Service, the Contractor shall meet with the Client Agency’s designated representative and determine the exact dates for each of the service calls.

i. Spring Service (Cooling start-up): Perform all items on the Task List contained in Section 5 of this Exhibit A including seasonal start-up or shut-down where stated. Ensure proper functioning of cooling applications.

ii. Fall Service (Heating start-up): Perform all items on the Task List contained in

Section 5 of this Exhibit A including seasonal start-up or shut- down where stated. Ensure proper functioning of heating applications.

C. The Contractor’s service technician shall complete a service report after each of the two preventive maintenance service calls. This service report shall be provided to the Client Agency’s designated representative, who shall verify the work performed. A duplicate record shall be maintained at the Contractor’s site to update the history of the work performed. D. The Contractors service technical shall complete a service report after all other service. This service report shall be provided to the Client Agency’s designated representative who shall verify the work performed.

2. UNSCHEDULED AND EMERGENCY REPAIR REQUIREMENTS

A. The Contractor shall return all calls for emergency service within two (2) hours of

receiving the call.

B. All calls for emergency service shall be placed only by the Client Agency’s designated representative.

Bid 18CSL0216

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C. Emergency Service response calls placed by the Contractor shall be made only to the Client Agency’s designated representative.

D. Prior to starting any unscheduled or emergency repair work, the Contractor shall provide a time and material estimate to the Client Agency using labor rates as stated on the bid form STO-93.

E. The Contractor’s service technical shall not begin any unscheduled or emergency

repair work until the Client Agency’s designated representative authorizes such work by affixing his/her signature to a properly executed work order.

3. AGENCY INSPECTION

A. The Client Agency’s designated representative reserves the right to inspect all of the Contractor’s work that is performed under the terms and conditions of this Contract. After inspection, all work that is found to be outside the scope of manufacturer’s recommendations, or that has in anyway corrupted or compromised the functional integrity of the temperature control and mechanical systems, shall be promptly corrected at no additional charge to the Agency.

4. SUBCONTRACTORS DAS must approve any and all subcontractors utilized by the Contractor prior to any such subcontractor commencing any work. Contractor acknowledges that any work provided under this Contract is work conducted on behalf of the State and that the Commissioner of DAS or his/her designee may communicate directly with any subcontractor as the State deems to be necessary or appropriate. It is also understood that the Contractor shall be responsible for all payment of fees charged by the subcontractor(s). A performance evaluation of any subcontractor shall be provided promptly by the Contractor to DAS upon request. The Contractor must provide the majority of services described in the specifications. Nothing herein shall be construed to create privity of contract between the State and any subcontractor.

5. TASK LIST - BID # 18CLS0216

1. Open Reciprocating Compressors 5. Exhaust Fans

a) Lube motor bearings a) Lube Motor

b) Check drive belts, couplings, alignment b) Lube fan bearings

c) Check oil level, add as required c) Check belts/adjust/replace

d) Check safety controls d) Check fan blade

e) Check head bolts, shaft seal e) Check back draft, damper if app.

f) Check for noise, vibration f) Check interlock if applicable

g) Record motor amps 6. Air Cooled Condenser

h) Record low pressure a) Check coil, report cleaning required

i) Seasonal Startup/shutdown b) Lube fan motor and bearings

2. Semi-Herm/Hermetic Reciprocating Compressors c) Check and adjust belt/replace as required

a) Check oil level, add as required d) Clean fan blades

b) Test oil for acid/moisture e) Check refrig. Circuit for leaks

c) Check safety controls f) Check high pressure cut-out

d) Check for refrigerant leaks g) Check and calibrate low-ambient controls

e) Check for noise, vibration h) Record air temperature in/out

f) Record motor amps i) Record motor amps

g) Record high pressure 7. Air Handling Unit

h) Record low pressure a) Lube motor and fan bearings

i) Seasonal Startup/shutdown b) Check and adjust belts/replace as required

3. Semi-Herm/Hermetic Reciprocating Compressors c) Check pulley (tighten and align)

a) Clean & adjust burner d) Check filters (clean/change)

b) Perform min-pilot turndown –test e) Check cooling coil & controls

c) Check & adjust ignition controls f) Check heating coil and controls

d) Check & adjust safety controls g) Clean condenser drain pan and drain

e) Check & adjust gas train controls h) Check traps and strainers/clean

f) Check and report condition of heat exchange i) Lube damper linkage (auto)

g) Check draft stack temperature 8. Pumps

4. Oil Burner & Heat Exchanger a) Repack stuff box when required

a) Clean and overhaul burner b) Clean strainers

b) Check electric tubes [replace as required] c) Lube motor and pump

c) Check flame and adjust ignition, flame, operating

and safety controlsd) Check seals and couplings

d) Clean oil strainer e) Check alignment

e) Check oil tanks for sludge f) Record motor amps

f) Check heat, exch. (if applicable) 9. Temp. Controls- Electric

g) Check CO2, smoke, draft, stack temp, C.E.% a) Adjust, calibrate and clean T-stats, humid controls,

temp. controls, pressure controls, valves, relays,

motors, Lube valve, stem seals, damper bearings,

linkages, switches; repack control valve if required

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Exhitib A.1

DESCRIPTION OF SERVICES

5. TASK LIST Continued - BID # 18CLS0216

10.) Electric Controls 15. Centrifugal Machine

a) Check, clean and/or replace contacts a) Clean strainers, traps

b) Tighten loose connections b) Operate purge, lube, check belts

c) Check arcing and pitting c) Check sight glass/lube valve linkage

d) Check condition of fuse blocks d) Record chilled water temperature in/out

e) Check coil connections e) Record cond. Water temperature in/out

f) Check operation f) Record chilled water pressure in/out

11. Fan Coils/Cab. Heaters/UV’s g) Record cond. Water pressure in/out

a) Clean or change filters h) Record motor amps

b) Check motors, fans, lube if required i) Check purge, report rework required

c) Lube control valves j) Leak test (check rupture disc)

d) Check temperature controls operation k) Change oil, clean separator, change filter

e) Clean strainers, condenser drain pan l) Meg motor windings

f) Lube and check dampers (if applicable)m) Pull heads, check cond. Tubes, report cleaning

required

12. Low Pressure Steam Boiler (under 30 psi) n) Seasonal Startup and Shutdown

a) Test relief valve 16. Absorption Machine

b) Blow down water cooler a) Clean strainers, traps

c) Test low water cut-off b) Operate purge, lube, check belts

d) Blow down boiler c) Check purge oil

e) Check boiler water treatment d) Check sight glasses and safety controls

f) Clean boiler (fireside), breech, runways (wire

brush only)e) Record chilled water temperature in/out

g) Inspect firebox and report repairs f) Record cond. Water temperature in/out

h) Inspect waterside and report condition g) Record chilled water pressure in/out

13. Hot Water Heating Boiler h) Record cond. Water pressure in/out

a) Test relief valve i) Record pump amps

b) Test low-water cut off j) Lube all motors

c) Check altitude gauge for maximum pressure k) Calibrate controls

d) Drain expansion tanks l) Pull head, examine cond/absorber tubes report

cleaning required

e) Check supply water reg. Valve m) Seasonal Startup and Shutdown

f) Check fire surfaces

g) Drain boiler and open hand hole

h) Clean breech and runways (wire brush only)

i) Check firebox and report repairs

14. Electric Duct Heaters

a) Check operation and staging

b) Check condition of coil and insulators

c) Check safety controls

d) Record temperature in/out of coil

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EXHIBIT A.1

DESCRIPTION OF SERVICES

EXHIBIT A.1

DESCRIPTION OF SERVICES

5. TASK LIST Continued - BID # 18CLS0216

17. Temp. Controls- Pneumatic

a) Blow down air compressor

b) Check and adjust belts

c) Add or change oil/check oil separator

d) Replace air intake filter

e) Blow down refrigerated air dryer

f) Check return air dryer temp

g) Adjust, calib, clean, all T-stats, humid & temp controls, valves, relays and motors

h) Lube valve, stem seals, damper bearings, linkage, switches

i) Repair control valve as required

18. Cooling Towers/Evaporative. Condenser

a) Lube motor and fan bearings

b) Check belts and pulleys

c) Clean water strainers/air intake screen

d) Check and adjust float valve

e) Check water treatment/adjust bleed

f) Drain and flush sump

g) Check refrigerant coil for leaks and scale

h) Report painting required

i) Check spray nozzles and clean

j) Check eliminator plats

k) Record motor amps

l) Seasonal Startup and Shutdown

Humidifiers

m) Check water supply and treatment conds.

n) Check operation and controls

o) Report cleaning required

Water Cooled Condenser

p) Check regulator valve and set

q) Record water temperature in/out

r) Drain and flush

s) Clean strainers

t) Pull heads, check tubes, report cleaning required

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BID 18CSL0216

EXHIBIT A.1 Attachment 1

EQUIPMENT AND EQUIPMENT LOCATION

Location #1 – Middletown Library Service Center, 786 South Main Street, Middletown, CT

Item # System/Model Serial #

1 Lennox/GS11Q3140 553733K06

2 Lennox Duct furnace/LD213A 797

3 Carrier/58CH120-22 340001304

4 Lennox/GS11Q3140 553371K06

5 Lennox/GS7-105-M-1 N/A

6 Reznor Unit Heater N/A

7 York Fan Unit N/A

Location # 2 (Two Buildings)

Library for the Blind & Physically Handicapped (Upper Building) State Record Center (Lower Building) 198 West Street Rocky Hill, CT

Item # System/Model Serial #

Front Unit Trane/SFHDC204HCA036D1D01 Gas Input: 500,000 J83J72634

Rear Unit Trane/SFHDC204HCA036D1D01 Gas Input: 500,000 J83J72635

Receiving Reznor Unit Heater/XL30-3 A1F4484N789

Maintenance Reznor Unit Heater/V3 Tcore2 BNJ796EN21121X

Furnace # 1 Bryant Gas Burner Single Stage~ Induced Combustion 4- Way Multipoise Furnace Model #310AAV/JAV

Furnace # 2 Jackson Church Model OL-40U Adams Gas Burner/HP400BPS

733-81 DSA-92027

Furnace # 3 Jackson Church Model 6A-350-CF28 Installed 1991 756-4791

Vault Unit Vault unit consists of a condenser, compressor and a heater working together to provide a consistent temperature at 62-64 degrees and a relative humidity of 3842 degrees Unit installed in 2001. Power Ventilator- Delphi Industries, Model # 210 INS, Heater Electric- PM Wright, Model # 64250-01-1, Compressor Outside Unit- Name: Bard, Model # HAC361-A

165C011592145- 1

Roof Top Units

Reznor, Model # HRGB250, (West Street Side) Reznor, Model # HRGB250 (LBPH Side of Building)

ARF66MSN25470 ARF66MSN25469

Warehouse Three Office Heating and A/C unit

Condenser Blower Nos-BA3018QKAIB67.809.060 MFR.NO-NBA3018QKAl Compressor Outside Unit- Name: Unknown Model# CAJ018QKAl

L881010022 H738-81S60

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