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COUNCI L OF HIGHER SECONDARY EDUCATION, ORISSA
BHUBANESWAR-751013
APPOINMENT: LETTER NO CHSE, DT
DATE OF INSPECTIONI
,
r*+:
1. (ai Name of the institution
(indicate Govt. or Private)
Aided/Non AidediBlock Grant
(i) Phone no. office
PrinciPal's Residence
(ii) Year of Establishmenl(iii) Postal Adress
a) Name of the Village/town
b) Block
c) Tahasil
d) Police station' e) District (Pin code)
t,frlj
(b) Name & distance of the nearbY \
Councilaffiliatedcolleges/institutions :-
1)
2)
3)
4)
5)
6)
(c) A short description of the route to the college
from CHSE (O), BBSR
(lndicate the distance also) :-
(d) Whether situated in Urban or Rural are :- Urban / Rural
(e) lndicate if it is in a scheduled Area :- Yes / No
lf yes, certificate from the cornpetent authority to be attached
Accommodation asPect
i) Title deeds of land owned by the college
i.e. patta, kabala & Pauti onlY
(photo copies to be attached)
ii) Quality of land owned(7 acres for rural areas, 3 acres for urban)
iii) Has the college a permanent own
building in its own land ?
Colour Photograph of the Building be submitted
iv) ls accommodation available in the college
sufficient ? lf go please indicate the
information in the following table :-
(Use tick mark)
as Annexure----2.
ffiE stcNED BYTH'E INSPEcToR (s) oNLY
THIS REPORTTO BE SENT BY REGD. POST / BY PERSON /THROUGH SPECIA!-
MESSENGEH IN A CLOSED COVER NOTTHROUGH THE INSTITUTION INSPECTED
Purpose of use
Note :- Coloured photograph of the iotal building indicating the detailed as above be attacheC.
duly attested bY local Tahasildar
2. A certificate from the local Tahasildar that the college has own buiidir-rg constructed
on its own land be attached.
3. The accommodation available in the college must be in confirmity wrilr
Regulation-9O, c!ause-S of CHSE Regulations, 1983'
4 Separate rooms for general claSseS, tutorial clasSeS, library, reading roorn'
common room for teachers, boys and girls, Principal's chanrber, offlce room for
college laboratories, bath roorn-curn-urinal be indtcated.
V. Whether the accommodation facilities available is sufficient to conduct Council Examination
without affectirig teaching work sirntlltaneously ?
Vl.Whetherthe college has a
pucca / barbedwire boundarY wall :-
Vll.Type of road linking the college to the main road
(Brief descriPtion be given) :-
Vlll.is it a composite college having the teaching
'a
ir
facility for+3 also?
lX. if so, how dose the college acccnrmodate
courses in the same building ?
(A separate detailed statement be
:- Yes/No
both+2and+3
attached)
3.
Fl
Acadernic asPect
Tc i:e mentioned from
f u rth e r/a.ddl. aff il iation
a) Studer:ts on roll
-3-
the session which fresh/
is sought for :
General
SC
BoysGirls
BoysGirls
BoysGirls
Granri totai X I
ii required use separate sheet(s) as Annexture
ii) Are the class rooms and laboratories
fulrniehed adequatelY :-
iii) Has the insiitution a gocid library :-
if yes indicate the No. of tsooks subjectwise
(Text + Heference) (use separate sheeti
Has the ccllege appointed a trained librarian ?
(if yes atiached h!s i her biodata with coples of
Has tl're college got a sepatate library room ?
Has the coilege r-naintained subject wise
catalogue of library books ?
vii) No of teachers requireci as per existing t';olk load
and a statement of rvork load, teachers, required
detailed bioda.ta from HSC onwards as Annexure
viii) ls there any teacher irr the co!iege
securing less than 54 "/, st rnarks ?
{lf y+s, Eive a separate Iist of such teachers)
b) Are the theory, practical and iutorial classes taken as pei' routine. lf so, will it complete the
prescrlbed courses during the session (Flease verify the iesson plan & progress resister durihg
insp e ction. )
e) $ihat ai;oui the cuiricular progress in the college ?
d) Brief observations a.boui the work experience
programme in the coliege :-
e) Detasls about the registration of teachers :-
(as per chapter tll cf ihe Regulatian)
i) l"io of registered Teachers in the coilege :-
ii) lrlo. of Teache:"s not registered
f) Achievement in cumcular I co-curricular
& extra eumcular activities :-
g) Dose the college have a plal'' graund
to ecnduct sports & games ?
h) l-ias the coilege appointed a trained PET :-
!f yes, attach Xerox / attested copies of testimonials with biodata as Annexture
-i) No. of feeder Schools
(attaeh separate sheet) Annexture
iv)
Yes / No
Yes I No
Yes i No
testirnonial) Annextu re
Yes / No
Yes i No
(attach a coPY cf the time table
& teachers aPPointed their
Yes / No
Yes I No,
,ri
vi)
The HS result of the/permanent/renewal
institut!on fromis sought for
-4-
the session for whlch fresh / further / addl' affiiation
chronlogicallY as Annexeture
to be aitaehed)K)
4. a) i)
Cancellation History of the college be mentioned
Fixed deposit (Details to be menntioned & copies
ii) SB deposit
iii) Current A/C dePosit i-
iv) Cash in hand :-
Sources of income of the college r- \
(Attach a statement of Annual sources of lncome 7 heads
year)
Has the college Accts. been audited
by a qualified CA / LFA
Administrative asPect :-
a) ls the GB constituted ? lf Yes give
names of members of governing BodY
b) ls the GB aPProved bY DHE
(Attach a copy of the DHE GB approval order)
c) Indicate the expiry date of term of office
of the aPProved GB. :-
d) Name of the CHSE Orissa nominee '..
to GB (with copy of the approval letter)
e) ls it registered under the societies
Name of the Bank Branch FDR / TDR No. with date Amount Date of maturitY
b)
c)
5.
registration Act 860 ?
(Attach a copy of registration certificate)
f) Has the college made security deposit of
favour of SecretarY, CHSE, Orissa ? :-
g) Has the college made a security deposit
Rs. 25,000/- for science stream ?
h) Give a list of furniture available in the
of expenditure of the Preceding
Yes / No
Yes / No
Yes I No
Yes/No
onelthree lakh rupees duiy piedged in
Yes / No
of
Yes i No / Not aPPlicable, ,
% of pass
{ArtsiSc.lComm)
Appeared
(Arts/Sc./Comm)Enrolled
Arts/Sc./Comm
college
f',.
l) Long roll
ii) Attendanceregister(students)
iil) Marks register
lV) Cash Book
V) Service Account Register
Vl) Advance P'ayment register
Vll) Acquittance roll
Vf f f) Stock Register
lX) Leave account Register
X) Land & Building register
k) Has the college cleared all affiliation'
sPorts & literarY dues ?
(attach a statement of amount' paid money receipt No' and date
l) Ha-s the college got any ynspent balance cleared i Yet to
sanctioned bY the Council ?
6. ls it concurred by the Government for :-
a) Fresh Affiliation :- Yes/No
lf it is for Fresh, Please indicate
steam, subiects and Year for which
affiliation is sought for
(Detaiis to be mentioned)
b) ls it fcr further / addl' affiliation
lf for further affiliation, please indicate
(details to be mentioned)
i) Stream(s)
ii) OPening of new subjects)
iii) lncrease of seats'
iv) etc.
c) ls it for Renewal of affiliation :-
(lndicate stream(s) & session(s)
lf for Renewal has the college fulfilled all
the conditions imposed during the grant of
fresh affiliation earlier ?
(lf yes, attach documentary evidences)
Yes / No / lmProPerlY maintained
Yes / No / imProPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No / lmProPerlY maintained
Yes i No / lmPrbPerlY maintained
Yes / No / lmProPerlY maintained
Yes / No
-5-
records maintained ? (Tick mark)i) Are the following registers /
Annexture
Please attach a Xersx attested copy of the
DHEiGovt. concurrence/Recognitlon Letter
As Annextu te
-
' Yes /No
Yes i No
of paYment)
clear I N.A of the advance
Yes I No
7.
Abcve documents verified in ariginal Signature(s) of the insPector(s)
;taa
B"
-6-
RECOM,MENDATION OF THE INSPECTOR (S)
Details & clear recommendation / rejection to be
lf Recommended, please give details :-
(lf necessary use separatersheets
mentioned
Recommended / Not Hecommended
L Conditions
a)
'b)
c)
d)
e)
f) .etc.
Name & full address(es) of the inspector(s)
1.
2.
etc.
Signature of the lnspector(s)
t*
*
ry*T**Recognition commitee :-10. Recommendation of the
Recommended or not Mention Besol. l.lo. And date
Deputy Secretary SecretarYD,A. s,o.
-7 -
DETAIL_S NOI.,I -TEACHING STAFF
arIr:
Whether selectedby observing due
process
Designation
I
a.*t
$eai & Signature of theSecretary / Principal
demic HistorY
from HSC onwa
ir
tt.;
,'lt
Seal & Signature of theSecretarY / PrinciPal