Municipal Corporation, Bhopal(Electrical Section)

Ref No-BMC/ RFPNotice /LED Lights /2014-15/427 Date. 14 /10/14

REQUEST FOR PROPOSAL/NIT

Sub:request for proposal for supply, Installation and commissioning of energy efficient LED street lights with fixture and other energy efficient lights/ items for Bhopal city street light network.Online sealed tenders are invited for item rate in three envelope system (A, B, C) where envelope-A consists EMD, envelope-B Consists Technical bid and envelope-C consists price bid-on line only. Major scope of the work under this RFP is for Supply, and Installation & Commissioning of Energy Efficient LED street lights with fixture suitable for AC and other energy efficient lights for BhopalBMC invites tender for Supply and Installation & Commissioning of Energy Efficient LED street lights with fixture and other energy efficient lightsfrom Manufacturer.Name of ItemEMD(Rs. in Lakhs)NIT/ RFP DOCUMENT FEE(inRs.)

For Supply, Installation, & Commissioning Energy Efficient LED street lights with fixture and other energy efficient lights in Bhopal city street light network.Rs.3.78 (Three lakhs seventy eight thousands only)Copy of the payment instrument is to be submitted on line12,500/- including e tendering charges (Twelve thousands five hundred only)

REQUEST FOR PROPOSAL/NIT

Sub:request for proposal for supply, Installation and commissioning of energy efficient LED street lights with fixture and other energy efficient lights/ items for Bhopal city street light network.Online sealed tenders are invited for item rate in three envelope system (A, B, C) where envelope-A consists EMD, envelope-B Consists Technical bid and envelope-C consists price bid-on line only. Major scope of the work under this RFP is for Supply, and Installation & Commissioning of Energy Efficient LED street lights with fixture suitable for AC and other energy efficient lights for BhopalBMC invites tender for Supply, and Installation & Commissioning of Energy Efficient LED street lights with fixture and other energy efficient lightsfrom Manufacturer.Name of ItemEMD(Rs. in Lakhs)RFP DOCUMENT FEE(inRs.)

For Supply, Installation, & Commissioning Energy Efficient LED street lights with fixture and other energy efficient lights in Bhopal city street light network.Rs.3.78 (Three lakhs seventy eight thousands only)*12,500/- including e tendering charges (Twelve thousands five hundred only)

* Copy of the payment instrument is to be submitted on line

ELIGIBILITY CRITERIA FOR PARTICIPANT

1. Participant having following minimum eligibility criteria would be allowed to participate in this RFP:-1. Since LED are new technology items, the Bidder should be indigenous Manufacturer of street light & high mast light fixtures suitable for AC Powerand other energy efficient lights; of the quoted items and should have adequate facilities for testing of the complete system. However, the use of LEDs of reputed foreign make is allowed. Acceptable LED brands are CREE, Nichia, Phillips, lumenmax&Osram. Only LED Manufacturers are allowed for participation in this tender.1. The Bidder should submit proof for (a) i.e. certificate issued by competent Govt. authority certifying the manufacture of street light fixtures of quoted items.c) Street lighting / high mast lighting fixtures of only indigenous make shall be accepted. However, the use of LEDs of reputed foreign make is allowed.d) The Bidders should have a Branch Office / Service Centre in Bhopal of his own or through its authorized distributor: in case bidder does not have their office / service centre in Bhopal at present, he shall be required to submit an undertaking for opening a Branch Office / Service Centre in Bhopal within seven days of agreement against this tender.e) Aggregate financial turnover for three years in FY2011-12, 2012-13 & 2013-14 should be minimum Rs.10.00 Crore in the area of lighting only. f) The Bidder should have good track record for supply of quoted items to any Central / State Govt. Departments / Agencies / Boards / Corporations / PSUs in the last 03 years i.e. FY2011 2014 and successful Supply & Installation work of at least Rs.04.00Crore worth in FY 2013-14 of LED lighting systems, is must. Bidder shall enclose the copies of purchase orders and completion certificates for LED Street Lights & Energy Efficient High Mast Lights Only for this purpose.g) The Bidder should not have been debarred from any Central / State Govt. Departments / Agencies / Boards / Corporations / PSUs / public limited etc.h) The Bidder shall submit the test report of the quoted products, conforming to the applicable relevant BIS / International Standard & specifications, with the bid, issued UL laboratory on or after 1st April, 2013. i) In addition to above, bidder should compulsorily have in-house testing facility to check every product as per specification as & when required. j) Bidder should be an ISO certified company.k) Bidder shall have successfully executed project worth of Rs.4.00 Crore in one financial year for government / semi government sector.l) Bidder who have executed the order of supply, Installation & commissioning of LED lights (in last three years) in MP must submit the satisfactory certificate from beneficiary organization, failing which leads to disqualification for this RFP. Bidder is also required to submit an undertaking, if his company has not done any business / any installation in MP during last three years.

2. The Participant shall be required to have adequate post installation localized service facilities/ centres in Madhya Pradesh. In the case firm not having these facilities/centres in the State, the Participant will have to submit a written commitment to establish adequate localized service facilities / centres within seven days of signing of agreement.3. The Participant should have valid CST / VAT / PAN.4. The Bid Data should be filled in and the Bid Seals (Hashes) of all the envelopes and the documents which are to be uploaded by the Bidders should be submitted online up to as per time schedule (Key Dates)

Instructions and Guidelines to the Bidder for submission of tender

1.The Bidders shall have to submit their financial bid and other required relevant documents/certificates if any, online only (decrypt the bids and re-encrypt the bids) as per time schedule (key Dates). Technical Bid containing Original (downloaded) RFP document, relevant documents/certificates etc. duly sealed & signed along with Earnest Money Deposit should reach the office of the undersigned as per the time lines of this RFP/NIT.Since the online Bidders are required to sign their bids online using Class III - Digital Certificates only, Bidders are advised to obtain the same at the earliest. For further information, Bidders are requested to contact at TATA CONSULTANCY SERVICES, 5thFloor,D.B.Mall,M.P.Nagar, Bhopal, Phone-18002748484,18002745454,

(Note: It may take up to 7 working days to issue Digital certificates.)

RFP / NIT Procurement System. The Bidders are required to contact the ServiceProvider TATA CONSULTANCY SERVICES, 5th Floor D.B.Mall,M.P.Nagar, Bhopal, Phone-18002748484,18002745454 for on line purchase of document.

Bidder shall ensure to submit all desired duly signed documents in a single binding for convenience. The performance requirements are spelt out in various parts of the contract specification and the Contractor shall ensure that he fully understand and comply with all the requirements specified in the RFP.

2. The Earnest Money Deposit should be deposited ONLINE ACCOUNT OF the tenderer, from any Nationalized /Scheduled Bank (duly discharged), of the equivalent amount, valid up to contract period (No other form of EMD will be acceptable). The tender without EMD shall be rejected.3. Validity period for acceptance of rate will be valid for 180 days from the date of opening of the financial bid. 4. The Commissioner BMC shall have full rights to accept or reject any or all the tenders, in part or full, without assigning any reason thereof. 5. Other details can be seen in the RFP documents6.Pre-bid meeting will be held as per the schedule mentioned in the time line of this RFP/NIT at 03.00PM in the BMC Office wherein the Bidder will have an opportunity to obtain information and clarifications regarding the conditions in the Bid Document. The Bidder will be free to ask additional information or clarifications. Based on this, a common set of clarifications, deviations, if any, will be prepared and will be published on the website of BMC. These common set of clarifications, deviations shall be part of Bid document and applicable to all Bidders irrespective of whether the Bidder have attended the Pre Bid Meeting or not. The offers submitted by the Bidder shall be based on the Bid Documents and Common Set of deviation issued, if any.

TENDER DOCUMERNT

Online sealed tenders are invited for item rate in three envelope system (A, B, C) where envelope-A consists EMD, envelope-B Cosnists Technical bid and envelope-C consists price bid- on line only. Major scope of the work under this RFP for rates of Supply, and Installation & Commissioning of Energy Efficient LED street lights with fixture suitable for AC and other energy efficient lights for Bhopal under various wards of BMC.

2014

CITY ENGINEER (Electrical)Engineering DepartmentBHOPAL MUNICIPAL CORPORATION ZONE NO: 12BHEL AREA BHOPAL

TENDER DOCUMERNTBMC invites offer for rate contract of the items given in the table below:Name of ItemEMD(Rs. in Lakhs)RFP DOCUMENT FEE(inRs.)

For Supply, Installation, & Commissioning Energy Efficient LED street lights with fixture and other energy efficient lights in Bhopal city street light network.Rs.3.78 (Three lakhs seventy eight thousands only)*12,500/- including e tendering charges (Twelve thousands five hundred only)

* Copy of the payment instrument is to be submitted on lineBids are invited from Bidders having adequate qualification & experience for manufacturing, supply, Installation/ commissioning as per the Bid Evaluation Criteria (BEC) of this document. The Bidder should be indigenous Manufacturer.

EMD is indicated in the document is token however it may be appropriately enhanced before work order. Total 2 % of the bid value of the financial offer shall be required to deposit before final work order. The EMD will be forfeited in case the successful Tenderer fails to sign the contract in accordance with terms and conditions.

Bids submitted should be accompanied by the Tender Fee and Earnest Money Deposit ONLINE. Bids are to be submitted in three parts:Part I EMD & Tender Fee Envelope-AProof of Earnest Money Deposit & Tender Fee as per tender condition.

Part II Technical BidEnvelope-BContaining original Technical Bid duly signed and sealed on every page, documents in support of Eligibility, Bid Evaluation Criteria of the Bid, any other documents/ papers in support of claims made by the party

Part III Financial BidEnvelope-COnly On-Line Schedule of Rates as per the Performa attached in the Bid Document.

Envelopes A & B should be packed in an envelope super scribed with Bid detail, Tender No. and due date.

TENDER FOR

Online sealed tenders are invited for item rate in three envelope system (A, B, C) where envelope-A consists EMD, envelope-B Cosnists Technical bid and envelope-C consists price bid- on line only. Major scope of the work under this RFP for rates of Supply, and Installation & Commissioning of Energy Efficient LED street lights with fixture suitable for AC and other energy efficient lights for Bhopal under various wards of BMC.

The rates quoted should be inclusive of all taxes, levies, excise, duties, transportation, loading - unloading, supply, commissioning, AMC etc. but exclusive of VAT/CST. It may please be noted that BMC shall not issue any 'C' form against purchase of below stated items:

BMC reserves all rights to accept/reject any or all tenders in full/part without assigning any reasons.

IMPORTANT-If any Participant feels that space for any requisite information( for technical bid) at any particular page / section of document is insufficient, may attach information in same format placed next to concerned page (mentioning page / section / clause / Para No.), on the page attached there-of.

Time lines for this RFP / NIT

Purchase of Tender Start Date : 15-10-2014 from 17:00 Pre bid meeting Date and Time: 27-10-2014 at 15.00 Bid Submission End Date: 07-11-2014 up to 12:00 Mandatory Submission hard copies 07-11-2014 up to 15:00{Technical Bid & EMD (Envelope A & B)}

Tender Open Dates:

Technical Bid & EMD (Envelope A & B) : 07-11-2014 from 15:30 Financial Bid (Envelope C-on line) Open Date: 12-11-2014 from 15:00(tentative )

In case of any declared holiday operation will be made on next working day.

All corrigendum will be placed in BMCs website only. Keep watching the website for any information related. BMC shall not be responsible for any ignorance in this respect.

CHECK LIST To ensure that your tender submitted to BMC is complete in all respects, please go through the following checklist & tick mark for the enclosures attached with your tender:Sr. No.AttachmentsAttachedRemarks

Part I

1.AEarnest Money Deposit (EMD)& Tender Fee

Part II Technical Bid

1Details of manufacturing unit with proof for having manufacturing unit, certificate issued by competent Govt. authority (of LED street light fixture of quoted items)

2.The original document duly signed & sealed on every page, as a confirmation of acceptance of the terms & conditions of the document.

3.Details of similar work done in last two years along with copies of the orders or certificates from the clients.

4.Details of Technical Manpower available for execution

5.Declaration of the Bidder about any relatives working with BMC

6.Details of turnover / net worth. plz. Attach document in proof of declaration

7.UL test certificate for the product offered

8.Proof of PAN No:/Service Tax Number

9Declaration Letter on official letter head of bidder stating that We are not black-listed by any Central / State Government / Public Sector Undertaking in India Duly signed by the authorized signatory with date & seal.

10Certificate of ISO certified company

11Certificate for successfully executed project worth of Rs.04.00 Crore in one financial year for government / semi Government sector with supporting document.

3.0 GENERAL INFORMATION ABOUT THE BIDDER1Name of the Consultants

2Type of Company(pl. highlight / tick mark appropriate category and attach Proof of Company Registration.

- Individual / Proprietary Firm- Partnership Firm- Pvt. Limited- Others (pl specify _____________________)

3Professional Registration(Attach copies of certificate / proof)

4Postal Address

5Telephone/Fax No

6E-mail address & URL

7Name and designation of theRepresentative of the Bidder to whom all reference shall be made to expedite technical co-ordination.Mr. _________________________________(with contact details)

8Amount and reference of the Earnest Money Deposit deposited.Rs. ______________DD No: ___________ Date: ______________Bank:

9Documents in proof of bidders eligibility

10Details of Technical Manpower

11Details of Infrastructure & Instruments Attach list

12Details of previous Work Experience (including that with Government sector, if any) as per ANNUXURE - III(attach details & proofs)

13Has the company any relative, working in BMC, if yes, state the name, designation & relationship.

14Year of Registration/Incorporation

15Service tax Number

(Sign & Seal of the Manufacturer)UNDERTAKING BY THE BIDDER

I/We have read carefully and examined the notice inviting tender, schedule, General Rules and terms and conditions of the contract, special conditions, Schedule of Rates and other documents and Rules referred to in the tender document for the supply.I/We hereby tender my rates for the execution of the work for BMC as specified within the time stipulated in the schedule in accordance with all aspects with the specifications, designs, drawings and instructions with such conditions so far as applicable.I/We agree to keep the tender open for Six Months from the due date of submission thereof and not to make any modifications in its terms and conditions.A sum of `_____________ is hereby forwarded as Earnest Money in the form of crossed Demand Draft.If I/We fail to commence or complete the work ordered in specified time, I/We agree that that BMC shall, without prejudice to any other right or remedy, be at liberty to forfeit the said Earnest Money absolutely. The said Earnest Money shall be retained by BMC as the tender documents terms and conditions contained or referred to therein and to carry out such deviations as may be required by BMC. I/We shall not claim any relaxation/exemption in Tender Document Fees / EMD at any stage of the tendering process.I/We hereby declare that I/We shall treat the tender documents, specifications and other records connected with the work as secret/confidential and shall not communicate information derived there-from to any person other than a person to whom I/We have authorized to communicate the same or use the information in any manner prejudicial to the safety of BMC/the State Govt.I/We shall abide to all the laws and shall be responsible for making payments of all the taxes, duties, levies and other Govt. dues etc. to the appropriate Govt. departments.Our state sales tax registration no. is ________________________________ and CST registration No. __________________________________________________________. The PAN No. under the Income Tax Act is ____________________________________ I/We shall be responsible for the payment of the respective taxes to the appropriate authorities and should I/we fail to do so, I/we hereby authorize BMC to recover the taxes due from us and deposit the same with the appropriate authorities on their demand.

Dated:

SignaturePlace: Name of Tenderer with sealWitnessSignatureName:Postal Address:

ELIGIBILITY & PRE-QUALIFCATION CRITERIA

Participant having following minimum eligibility criteria would be allowed to participate in this RFP/ tender:-

1. Participant having following minimum eligibility criteria would be allowed to participate in this RFP / tender:-1. Since LED are new technology items, the Bidder should be indigenous Manufacturer of street light & high mast light fixtures suitable for AC Powerand other energy efficient lights; of the quoted items and should have adequate facilities for testing of the complete system. However, the use of LEDs of reputed foreign make is allowed. Acceptable LED brands are CREE, Nichia, Phillips, lumenmax&Osram. 1. The Bidder should submit proof for (a) i.e. certificate issued by competent Govt. authority certifying the manufacture of street light fixtures of quoted items.c) Street lighting / high mast lighting fixtures of only indigenous make shall be accepted. However, the use of LEDs of reputed foreign make is allowed.d) The Bidders should have a Branch Office / Service Centre in Bhopal of his own or through its authorized distributor: in case bidder does not have their office / service centre in Bhopal at present, he shall be required to submit an undertaking for opening a Branch Office / Service Centre in Bhopal within seven days of agreement against this tender.e) Aggregate financial turnover for three years in FY2011-12, 2012-13 & 2013-14 should be minimum Rs.10.00 Crore in the area of lighting only. (Turnover of Manufacturer will be counted)f) The Bidder should have good track record for supply of quoted items to any Central / State Govt. Departments / Agencies / Boards / Corporations / PSUs in the last 03 years i.e. FY2011 2014 and successful Supply & Installation work of at least Rs.04.00 Crore worth in FY 2013-14 of LED lighting systems, is must. Bidder shall enclose the copies of purchase orders and completion certificates for LED Street Lights & Energy Efficient High Mast Lights Only for this purpose.g) The Bidder should not have been debarred from any Central / State Govt. Departments / Agencies / Boards / Corporations / PSUs / public limited etc.h) The Bidder shall submit the test report of the quoted products, conforming to the applicable relevant BIS / International Standard & specifications, with the bid, issued UL laboratory on or after 1st April, 2013. i) In addition to above, bidder should compulsorily have in-house testing facility to check every product as per specification as & when required. j) Bidder should be an ISO certified company.k) Bidder shall have successfully executed project worth Rs.4.00 Crore in one financial year for government / semi government sector for LED lights.l) Bidder who have executed the order of supply, Installation & commissioning of LED lights (in last three years) in MP must submit the satisfactory certificate from beneficiary organization, failing which leads to disqualification for this RFP. Bidder is also required to submit an undertaking, if his company has not done any business / any installation in MP during last three years.

E.M.D. of Rs3.78 Lakhs shall have to be deposited through bank DD / Bankers Cheque in the name of "BMC at Bhopal.

No tender shall be considered without requisite Tender Document Fees and EMD and would be treated as invalid proposal. No exemption will be permitted for tender fees / EMD. There shall be no liability on BMC to pay any interest on the EMD

GENERAL TERMS & CONDITIONS AND INSTRUCTIONS TO BIDDERS

1. DEFINITION OF TERMSIn writing these General Conditions of Contract, the specification and bill of quantity, the following works shall have the meanings hereby indicated unless there is something in the subject matter or content inconsistent with the subject.BMC shall mean the Bhopal Municipal Corporation represented through the Commissioner / city Engineer"Engineer in Charge" shall mean the Engineer or officer authorized by Commissioner / city Engineer, for the purpose of this contract. BMC Engineer shall mean any Engineering person or personnel authorized by BMC for this tender."Contractor" shall mean the successful bidder awarded with the contract or their successors and permitted assigns.Contract Price shall mean the sum named in or calculated in accordance with the provisions of the contract as the contract price.General Conditions shall mean these General conditions of Contract."Month" shall mean calendar month."Writing shall include any manuscript, typewritten; printed or other statement reproduced in any visible form whether under seal or under hand."Contract" shall mean and include the General conditions, specifications, schedules, drawings, supply orders, issued against the contract schedule of price or their final general conditions, any special conditions applying to the particular contract specification and drawings and agreement to be entered into. Terms and conditions not herein defined shall have the same meaning as are assigned to them in the Indian contract Act.2. Tenders should only be dropped in the tender box kept in the office of City Engineer, BMC, Bhopal as per the schedule of time for this RFP/NIT. Tenders received after the time and date shall not be considered.Covers should invariably be super-scribed Tender No. ---------- for Supply, Installation & Commissioning of Energy Efficient LED street Lights with Fixtures and sealed. The technical bid of the tenders will be opened on date & time mentioned in the time line of this RFP/NIT in the office of City Engineer, BMC, Bhopal. The price bids of the technically qualified bidders may be opened on the specified day or any other day as per the decision of the tender committee, which shall be communicated after the opening of Technical Bid on the spot or through BMC Website / mail.3. The Bidders should have a Branch Office / Service Centre in MP State of his own or through its authorized distributor: in case bidder does not have their office / service centre in MP state at present, he shall be required to submit an undertaking for opening a Branch Office / Service Centre in MP State of his own or through its authorized distributor with seven days of agreement against this tender. Without the details of Service Centre undertaking in this regard, the Bidder shall not be qualified for opening of financial bid.Successful bidders shall have to maintain the Service Centre for minimum period of 03 years in the State of MP The Service Centre details should include: Address of Service Centre Name of Head of Service Centre Mobile Number of Head of Service Centre Telephone Numbers Valid Email Id Staff Strength of Service Centre

4. Pre-bid meeting will be held on the date mentioned in the time line of this RFP / NIT at 03.00PM in the BMC Office wherein the Bidder will have an opportunity to obtain information and clarifications regarding the conditions in the Bid Document. The Bidder will be free to ask additional information or clarifications. Based on this, a common set of clarifications, deviations, if any, will be prepared and will be published on the website of BMC. These common set of clarifications, deviations shall be part of Bid document and applicable to all Bidders irrespective of whether the Bidder have attended the Pre Bid Meeting or not. The offers submitted by the Bidder shall be based on the Bid Documents and Common Set of deviation issued if any.

5. A Three part bidding process would be done:(A) EMD and tender fee:- In this envelop EMD, proof of tender Document Fees will be placed. (B)Technical Bid:-, Completed Tender Form with Sign & Seal on each page and all other documents required under Technical bid as per the Tender documents. The Documents showing eligibility as per tender conditions shall be annexed properly.(C)Financial Bids - Only on line

The Procedure for Opening of the Proposals shall be as under:1. Biggest Envelope containing 2 Sealed Envelopes A& B shall be opened and all the contents of the same will be taken out.

1. Envelope-A bearing RFP No. / Due date & super-scribed as EMD shall be opened first at the time and date mentioned in the RFP, in the presence of Participants who choose to be present.

1. Envelope-B bearing RFP No. & super-scribed as TECHNICAL PROPOSAL" shall be opened only of those Participants whose above two Envelope-A have been found as per Terms & Conditions of RFP in the presence of Participants.

1. Envelope-C (FINANCIAL PROPOSAL) shall be opened online after establishing / ascertaining that Technical Information(s), Certification(s), Specification(s) and Clarification(s) thereof as received in envelop A & B are as per Terms & Conditions of RFP Documents (Financial proposal of participants shall be accepted only if they fulfill technical qualification & minimum eligibility criteria. This will be applicable even their financial proposal/ rates are opened online).

Postal delays shall be no excuse for accepting Proposals after stipulated date and time. No Proposal shall be accepted by Fax / E-mail. Proposals received in Unsealed / Open Envelope(s) shall not be considered.The letter of authorization shall accompany the bid. All pages of the bid, except for an amended printed literature, and shall be initialled by a person or persons signing the bid.

All the documents mentioned in Part (B) above should be placed in sealed envelope captioned as "Technical Bid". The tender name must be indicated on the top left corner of the envelope.All the above envelopes shall be kept in sealed envelope addressed to the City, BMC Bhopal & super scribed Tender No. ---------- Rate contract for Supply, Installation & Commissioning of Energy Efficient LED street Lights with Fixtures and other energy efficient lights and sealed.

Financial Bid of only those Bidders who has fulfilled the requirements stipulated in Technical Bid above shall be opened by the bid opening authority. Detailed scrutiny of the components of the technical Bid may take some time as it involves evaluating financial capabilities, technical capabilities, references, etc. and soundness of the technical proposal and also asking for missing information, clarification or compliance with bid documents. It may not be possible to open the financial bid on the same day of opening. A suitable date and time for the opening of Financial Bid will be communicated after the opening of Technical Bid on the spot &/or through BMC Website / Email and it shall be opened in the presence of those Bidders whose financial Bids are to be opened & wish to remain present. 6. Full descriptive particulars and complete specifications should accompany the offer. Offers should be kept open for acceptance for at least 180 days from the date of opening. 7. The terms and conditions and specifications mentioned in tender specifications shall be binding on the Bidders and no condition or stipulation contrary to the conditions shall be applicable. The offers of the Bidders, who do not accept terms and conditions stipulated in this tender specifications, shall be liable to be out rightly rejected without assigning any reason whatsoever.8. Each page of tender document & enclosures shall be signed by the Bidder and affix the seal. All the pages of the documents issued must be submitted along the offer.9. BMC reserves the right to:(i) To reject any or all tenders in part or full or to accept any tender considered advantageous to BMC / Project whether it is the lowest tender or not(ii) To split the quantities against the tender among more than one firm for the same items / work (iii)To reject the eligibility of any one or more Bidder out of two or more who have submitted same documents against the eligibility criteria claiming for same items(iv) If for a work there is requirement of more than one of the above quoted items, the work would be split among eligible bidders on approved rates. No reason will be assigned by BMC for this and will be binding on the Bidders10. In case of any corrections / alterations done in the tender, the Bidders should sign the same; otherwise tenders may not be considered.11. Submission of Bid document does not indicate that Bidder is qualified for awarding the work or contract.12. Offers through Telegraph/ Fax /Emails or open offer received will not be considered and summarily rejected.13. All the Bidders shall essentially indicate the prices (unit price) as stated in tender form. In case any of the charges are not included in the quoted prices, the same shall be clearly shown as extra, indicating specifically the rate/scale of such charges.14. Right is reserved to revise or amend the contract documents fully or part thereof prior to the date notified or amended for the receipt of Bid. Such deviations, amendments, if any, shall be communicated to the Bidder in the form of corrigendum on BMCs website as may be considered suitable and shall be a part of NIT/RFP.15. Bids once submitted shall not be taken back. If the Bidder wishes to withdraw their Bid, in that case, the EMD shall be forfeited.16. All the taxes and duties imposed by the Government from time to time shall be borne by the contractor17. The prices quoted should be firm and F.O.R. Destination, i.e. Bhopal including all taxes and duties and any other incidental charges, but exclusive of VAT/CST

18. The bidder shall be responsible for all legal obligations such as taxation and registration under the relevant Acts, and also for all legal obligations of different kinds.19. Conditional tenders and canvassing whether directly or indirectly shall be liable to rejection. 20. BMC reserves all rights to reject any or all the tenders partly or wholly without assigning any reason

21. CONTRACTORS DEFAULT LIABILITY(i) BMC may upon written notice of default to the Contractor terminate the contract in circumstances detailed hereunder:(a) If in the judgment of the BMC, the contractor fails to supply/install the items within the time specified in the contract agreement or within the period for which extension has been granted by BMC to the contractor.(b)If in the judgment of BMC, the contractor fails to comply with any of the provisions of this contract.(c) In the event BMC does not terminate the contract as provided in paragraph (a) the contract shall continue performance of the contract in which case he shall be liable to BMC for penalty for delay as set out in this contract until the work is completed.(ii) Samples of the quoted items shall be submitted for approval of BMC when asked for and the consignment shall be delivered / accepted as per the approved sample only. BMC may ask for pre-dispatch inspection or for approval of the products at the Contractors cost.

One sample of Energy Efficient Lights along with its certified test report should be submitted with the bids. Those bidders who do not submit Lights samples and have quoted for the same, their technical bid would not be opened. However Lights samples of only L1 & L2 will be retained by BMC and rest of the samples will be returned to bidder on the same day to their authorized representatives. (iii) The materials shall pass the test and/or analysis required which will be: As specified in the specification for the items concerned Relevant I.S.I. Specification (whichever and wherever applicable) or as such recognized specifications acceptable to BMC as equivalent there to or in absence of such authorized specification Such requirement test and/or analysis as may be specified by BMC in order of precedence given above.(iv) The test report should cover the specifications of the quoted items as per the applicable relevant IS /International Standard and their observations on the following parameters clearly (at standard 230 Volts (+/- 10%), 50 Hz, AC power supply):(a) Power Factor(b) Luminous Efficacy (Lumens/watt) of the Lamp(c) Total Luminous Flux(d) Colour Rendering Index (CRI)(e) Total Harmonic Distortion (THD)(f) Colour Temperature of the Lamp(g) Ingress Protection Level (IP Level)(h) Driver Current (in case of LED Street Lights)(i) Material of the Fixture Body(j) Make of the Fixture & Lamp / LEDs(k) Power Consumption of the Complete System (including losses)(v) The Contractor shall at his risk and cost make all arrangements and/or shall provide for all such facilities as BMC may require collecting, preparing required number of samples for analysis at such time and to such place or places as may be directed and bear all incidental charges and cost of testing.(vi) The Contractor shall maintain sufficient and appropriate quantity as buffer stock with the indenting department / office till the warrantee period so that replacement of defective pieces can be attended immediately.(vii) In the event of any of the material supplied / work done by the Contractor is found defective in material or workman ship or otherwise not in conformity with the requirement of this contract specifications, BMC shall either reject the material and / or work and advise the Contractor to rectify the same. The Contractor on receipt of such notices rectify or replace the defective material and rectifies the work free of cost.(viii) During course of defect liability period, if Contractor fails in attending the defects within 48 hrs a penalty of 100.00 (Rupees Hundred Only) per day per fixture shall be charged to Bidder. This amount shall be recovered from EMD held with BMC.(ix) For delay caused on the part of the contractor in execution of the work order, the Contractor shall be liable to pay a penalty @0.50% per week or part thereof subject to a maximum of 10% of the work order value.(x) Defective materials will not be accepted under any conditions and shall be rejected outright without compensation. The contractor shall be liable for any loss/damage sustained by BMC due to defective work.(xi) The Contractor shall replace the defective material at his own expenses to the satisfaction of BMC during the guaranteed period.22. The Contractor shall not be eligible for any claim or compensation either arising out of any delay in the work or due to any corrective measures required to be taken on account of and as a result of testing of the materials23. BMC shall have the right to alter, amend, omit, or otherwise vary the quantum of work, by notice in writing to the Bidder. The Bidder shall carry out such variation in accordance with the rates specified in the contract so far as they may apply and where such rates are not available; those will be mutually agreed between BMC and the Bidder24. The EMD of the successful bidder(s) shall be kept as a part of Performance Security till the contract period. The EMD may be returned against Bank Guarantee / FDR of the equivalent amount from any Nationalized or Scheduled bank valid till the contract period. In addition to EMD; Bhopal Municipal Corporation will hold 3% (Total 5 % of contract value for CMC period) towards the performance security. Balance performance security will be required to submit at the time of work order. 25. EMD of unsuccessful bidders shall be returned as early as possible. No interest will be paid on the earnest money.26. The Contractor shall not be liable for any penalty for delay or for failure to perform the contract for reasons of FORCE MAJEURE such as of God, acts of public enemy, acts of government, cyclone fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes provided that the contract, shall within 10 (ten) days from the beginning of such delay notice the BMC in writing of the cause of delay. BMC shall verify the facts and grant such extension as facts justify.

27. The Rate of the quoted items shall be valid till 31st March 2015. The contract rates may be extended by BMC in writing with mutual agreement with Bidder. BMC may also cancel the Rate without assigning any reason.

28. The LED Street Lights & other energy efficient lights supplied by the Contractor should be guaranteed for satisfactory operation and against any defect in material and workmanship for a period of 05 (five) years from the date of supply. The LED Street Lights &Tube Lights, & High Mast Lights supplied by the Contractor should be guaranteed for satisfactory operation and against any defect in material and workmanship for a period of 05 (five) years from the date of commissioning.The above guarantee certificate shall be furnished to BMC for approval. Any defect noticed during this period in ballast, lamp, driver and housing should be rectified by the Bidder free of cost , upon written notice provided such defects may be due to bad workmanship or bad materials used.29. On award of work, the following terms of payment shall apply for the tender: -For supply, installation, commissioning and CMC for 5 years (Two years Warrantee plus three years CMC, without if & but)

1. 75% of the value of the work order / material together with the value of taxes and duties after satisfactory commissioning or supply of the fixtures at site as the case may be against Submission of:-1. Appropriate Bills along with Challan in Triplicate,(ii) Inspection Report cum Joint Commissioning Report duly signed by Contractor and concerned Inspecting Authority of BMC. Inspection report of independent third party appointed by BMC. Charges of TPI will be borne by the bidder. (iii) Colored photograph of sites(iv) A certificate will have to be provided by the contractor, from any license holder contractor / supervisor, certifying that the electrical wiring carried out is in accordance with the norms of electrical safety standards.(v) List of poles where LED street lighting fixture has been installed.b) 15% after 24 months or against Bank Guarantee of the equivalent amount from any Nationalized or Scheduled bank valid for a period of 24 months from the date of satisfactory commissioning of the fixtures at site.c) 10% after 60 months or against Bank Guarantee of the equivalent amount from any Nationalized or Scheduled bank valid for a period of 64 months from the date of satisfactory commissioning of the fixtures at site.d)If Participant, whosRates, have been accepted, does not sign the Agreement along with CMC within two weeks from the date of Intimation, EMD shall be forfeited and their Proposal will be treated as cancelled.e)Standard deductions from the payment will be as below: Income tax 1 to 2 % (depends up on type of firm i.e. for proprietary or Pvt. Ltd / Ltd Company) Commercial tax: 2% Labour Tax: 1 % 3rd Party Inspection charges: 1% or as per actual TDS & SD as per prevailing rules / norms

Note:-0. Commercial tax: It will be desirable for the participants to obtain registration from M.P. Commercial Tax Department (TIN). The details of the same are available at website www.mptax.nic else M.P.VAT and any other Tax / Duty if applicable shall be deducted at Source.0. Income tax shall be deducted at Source.

30. The Contractor shall treat the details of the specifications and other documents as private and confidential and they shall not be reproduced without written authorization from BMC.31. The lowest Bidder shall have to enter into an agreement with BMC in the approved Contract Agreement form within 15 days of the receipt of the individual contract. It should be clearly understood that in the event of Bidder failing to enter into the agreement in the prescribed format and to execute work ordered, within stipulations on the rates tendered/ agreed by him, if he is so communicated within the validity period of the offer, the full amount of the EMD will be forfeited and BMC's decision in this respect will be final and binding on the Bidder.32. Any dispute arising out of the contract shall be subject to the jurisdiction of court at Bhopal.33. The RFP is issued for the work would be carried out by only L1 & L2 bidders on these Lowest rates. BMCs approved rates (Lowest rates) as finalized by BMC shall be communicated to eligible L1 & L2 bidders. The interested eligible bidders shall furnish un-conditional acceptance to execute the work on the standardized rates, specifications and terms & conditions of this RFP including price validity for placement of work orders up to 31/03/2015. If the eligible L1 & L2 bidders agree to work on rates standardized by BMC, and give consent to work on Lowest rates may undergo agreement with BMC. The lowest bidder will be given preference and approximately 70% of the work would be allocated to L-1 bidder, the remaining 30% work would be distributed amongst the L-2. However this ratio is indicative, may change subject to manufacturing capacity & performance of the bidder. Decision of Commissioner BMC will be the final and binding on bidder without any challenge.

SCOPE OF WORK

1. Rate for Supply, Installation & Commissioning of Energy Efficient LED Street Light Fittings/other lighting systems. High mast lighting (with 05 years guaranteed) & other items with necessary accessories F.O.R. Bhopal

(2). the bidder shall preferably visit the locations to understand and study the site (for installation & commissioning projects) before submitting the bid.

(3). The successful Bidder / contractor shall arrange to supply, erect and maintain the systems as per the Tender conditions as the case may be.

(4). Two year guaranteed support and three year CMC support after the guaranteed period for the supplied items and work executed is to be provided from the date of commissioning of the system.

(5). During the guaranteed and CMC period, Bidder / contractor shall replace/rectify all faulty items at their own expense. All service calls shall be attended within 24 hours of reporting.

(6). Requirement of hydraulic ladder / winched ladder (for fitting, maintaining & cleaning of lights), etc shall be under the scope of the Bidder / contractor during the entire contract period in case of supply, Installations and commissioning of systems.

(7) At the expiry of the 5 (2+3) years of CMC, bidder will hand over the completed (In running /operational condition) system.(8). Bidder will insure to work under all statuary permissions. Note: The rates quoted are inclusive of all taxes, levies, excise, duties, transportation, loading - unloading, supply, etc. but exclusive of VAT/CST. It may please be note that BMC shall not issue any 'C' form for the above items.

SCHEDULE - IPART A: GENERAL INFORMATION(Strike off whichever is not applicable. Separate sheets should be used, wherever necessary)01. Name & Address of the Bidder :02. Name & Address of the firm / Company etc. :a) Registered Office Address :b) Fax Nos. :c) Telephone & Mobile Nos. :d) Email Id :03. Confirm whether bidder is Manufacturer : Yes / No04. manufacturer to give following particularsa) Address of factory :b) Year of starting manufacturing :c) Whether same / similar materials : Yes / Nomanufactured earlier(If yes, give reference)d) Yearly/monthly production capacity :05. PAN No. (Enclose Copy) :06. VAT/CST No. (Enclose Copy) :07. Service Tax No. (Enclose Copy) :08. Any other information that bidder may like to :give in order to highlight his bid

PLACE :SIGNATURE OF BIDDER(NAME IN FULL)DATE:(DESIGNATION/STATUS)(FIRM/COMPANY SEAL)

SCHEDULE - IPART 'B': COMMRCIAL INFORMATION(Strike off whichever is not applicable. Separate sheets should be used, wherever necessary)01. i) Earnest Money Details (EMD) : Bank DD / FDR payable to"BMC, Bhopalii) Amount of EMD with full details :02. Whether the offer is valid for 180 days from the date of : Yes / Noopening of commercial / technical bid.03. Rate of VAT/CST on the date of bid :(Levi able separately on the rate quoted)04. Whether BMC's terms of payment are acceptable to : Yes / Nothe bidder05. Whether agreeable to BMC's Penalty Clauses : Yes / No06. Whether agreeable to BMC's clause of warrantee : Yes / Noperiod07. Whether Performance Security clause is understood : Yes / No08. Indicate State, Central Sales Tax Registration Number : State -Central-(Please Note that in case of non-registration withCommercial Tax, Department Purchase Tax asadmissible shall be deducted by the Purchaser from the Bills of the supplier)09. Please mention whether rates offered are applicable for : Yes / Nopart quantities.PLACE :SIGNATURE OF BIDDER(NAME IN FULL)DATE:(DESIGNATION/STATUS)(FIRM/COMPANY SEAL)

SCHEDULE - IPART 'C' : TECHNICAL INFORMATION(Strike off whichever is not applicable. Separate sheets should be used, wherever necessary)01. Whether material offered is exactly as per technical specifications : Yes / No02. Whether the copies of orders received during last 3 years from : Yes / NoCentral / State Govt. Departments / Agencies / Boards / Corporations /PSUs in the last 03 years i.e. FY2011 2014 for purchase of the LEDStreet Lights / Induction Lamp Street Lights / High Mast Lights Only enclosed(If yes, give details)03. Whether completion certificate from such organization regarding : Yes / Nosupplies is enclosed.(If yes, give details)04. Whether pamphlets/technical details literatures along with : Yes / Nodrawing, etc. furnished with the offer(If yes, give details)05. Whether the bidder agrees to furnish product test certificates in : Yes / Nofrom Govt. approved lab.06. Whether quoted items testing facilities available : Yes / NoIf so, give details and in case of non-availability of facilities,indicate approved lab available where tests are proposed to beconducted.PLACE :SIGNATURE OF BIDDER(NAME IN FULL)DATE:(DESIGNATION/STATUS)(FIRM/COMPANY SEAL)

Ref: BMC tender no:

SPECIFIATIONS OF ENERGY EFFICIENT LED BASEDLUMINARIES UNIT FOR STREET LIGHTING

(These are minimum technical standards however looking to dynamic nature of LED technology where standards are evolving very fast towards betterment of LED light as a source vis--vis conservation of energy)

ELECTRONIC COMPONENTSThe electronic components used shall be as follows:1. IC (Integrated Circuit) shall be of industrial grade.1. The resistors shall be preferably made of metal film of adequate rating.1. The conformal coating used on PCBs should be cleared and transparent and should not affect color code of electronic components or the product code of the company.1. The heavy components shall be property fixed. The solder connection should be with good finish.1. The infrastructure for Quality Assurance facilities as called for in the Specification shall be available for the manufacturing of this product. The compliance shall be indicated clearly in the tender itself.CONSTRUCTION1. Extruded aluminum and pressure die cast aluminum (sand/gravity casting not to be considered). Aluminum grade LM 6063 or LM 6 as applicable or above high conductivity heat sink material. Heat sink must be made of extruded A1 or pressure die cast A1 Only. Efforts shall be made to keep the overall outer dimensions and weight as minimum as possible.1. All light fittings shall be provided with toughened glass of sufficient strenghth under the LED chamber to protect the LED and luminaries.1. Suitable number of LED Lamps shall be used in the Luminaries.1. Suitable reflector/lenses shall be provided to modify the illumination angle.1. The connecting wires used inside the luminaries. shall be low smoke halogen free, fireretardant-beam/PTFE cable and fuse protection shall be provided in input side.1. The control gear shall be designed in such a way that the junction temperature of LED should not be more than 25 C with respect to ambient temperature.1. The luminaries shall be such that the glare from individual LED is restricted and shall not cause inconvenience to the public.1. All the material used in the (Luminaries) shall be halogen free and fire retardant confirming to UL 94.1. The fixture should be impact resistant with suitable protection by cover for driver and LED's1. The fixture should have designed for IP65 ingress protection or above.

HIGH POWER AND HIGH LUMEN EFFICIENT LED'S SUITABLE FOR FOLLOWING FEATURES SHALL BE USED:1. LED Chips of Cree/Osram /Phillips /Nichia/Lumenmax make shall be used for the purpose. No. other make shall be accepted. The manufacture shall submit the proof of procurement of LEDs from above OEMs at the time of supply.1. The efficiency of the LED lamps at 110 C junction temperature shall be more than 80%1. LED Junction temperature should not cross more than 90 C for longevity of luminaries.1. Solder point temp should not cross 75 C.1. The working life of the lamp at junction temperature of 90 C for 350 mA current shall be more than 50,000 hours of accumulative operation and shall be suitable for continuous operation of 24 hours per day these shall be supported with the suitable section of the LM80 report from the manufacturer of LED.1. Color temperature of the proposed white color LED shall be 5000K-6500K1. The output of LED shall be more than 110 lumen (+-5%) per watt at 350m A operating current.1. The color rendering index (CRI) shall be of-nominal 65 (or more) with cool while light output.

1. Variation in illumination level shall be + - 2% is allowed in input voltage range from 180VAC to 250VAC1. The illumination shall not have infra-red and ultra-violet emission. The test certificate from the NAB approved laboratory shall be submitted.1. Electronic efficiency shall be more than 85%ELECTICAL/TECHNICAL SPECIFICATIONSSupply of LED streetlight luminaries complete with pressure die cast/extruded aluminum housing and adhering to the following specifications and lighting design requirements will be as per the actual application :1. The driver card shall cut off at 270 V and shall resume normal working when nominal voltage is applied again. This is to ensure protection of luminaries from neutral faults and error in connection at sites.1. Efficiency of driver electronics shall be more than 85%1. The LEDs should be driven at the suitable current and within the permissible limits specified by the LED chip/lamp manufacturer.1. The fixture shall be designed so as to have lumen maintenance of at least 70% at the end of 50,000 hours,1. The luminaries should be operable with auto adjustable 100-270V supply Voltage using the same driver,1. Power Factor of the electronic driver should be at least > 0.95 with THD 115(+5%)>115(+5%)>115(+5%)

3)System Out put(Lumen per watt)>5100>7650>10200>12750>17000

4)Frequency range(+/-5)50Hz50Hz50Hz50Hz50Hz

5)Power factor :>/=0.95>/=0.95>/=0.95>/=0.95>/=0.95

6)Color temperature5000K-6500K5000K-6500K5000K-6500K5000K-6500K5000K-6500K

7)CRI (Color Rendering Index)>=65>=65>=65>=65>=65

8)LED Life Expectancy50,000 hrs with 70% Lumens50,000 hrs with 70% Lumens50,000 hrs with 70% Lumens50,000 hrs with 70% Lumens50,000 hrs with 70% Lumens

9)Protection levelIP65 minimumIP65 minimumIP65minimumIP65minimumIP65minimum

10)Total Harmonic Distortion(THD)