bhel technical conditions of contract

7/29/2019 BHEL Technical COnditions of Contract

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TECHNICALCONDITIONS OF

CONTRACT (TCC)

821

BHARAT HEAVY ELECTRICALS

LIMITED


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TECHNICAL CONDITIONS OF CONTRACT (TCC)

CONTENTS

BHEL-PSWR

Tender Specification No: BHE/PW/PUR/DVRIT-MMS/808

Technical Conditions of Contract Volume I A (Part I : Contract Specific Details) Page 18

Sl No DESCRIPTION Chapter No. OFPAGES

Volume-IA Part-I: Contract specific details

1 Project Information Chapter-I 1

2 Scope of Works Chapter-II 4

3 Facilities in the scope of Contractor/BHEL (Scope Matrix) Chapter-III 5

4 T&Ps and MMEs to be deployed by Contractor Chapter-IV 2

5 T&Ps and MMEs to be deployed by BHEL on sharing

basis

Chapter-V 1

6 Time Schedule Chapter-VI 1

7 Terms of Payment Chapter-VII 2

8 Taxes and other Duties Chapter-VIII 3

Volume-IA Part-II : Technical Specifications

1 General Chapter-I 2

2 Material Handling & Material Management of MaterialReceived by Road

Chapter-II 6

3 Material Handling & Material Management of MaterialReceived by Rail

Chapter-III 1

4 Re-shifting & Restacking Chapter-IV 1

5 Material Handling & Material Management of MaterialCollections/Dispatches

Chapter-V 2

6 Material Management Services Chapter-VI 2


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Chapter - I : Project Information

BHEL-PSWR

Tender Specification No: BHE/PW/PUR/NST1-MMS/821


1.0 Project Information

1.1 INTROUCTION

INDIABULLS Power Ltd is setting up a coal based Thermal Power Plant atSinnar- Special Economic Zone, Nasik district, Maharashtra. The project site islocated on the State Highway 23, approximately 33 Km. from Nasik city. Thenearest National Highway is NH 50.

Nearest Railway Station : Nasik Road at 35 Kms from site on MumbaiHowrah rail section of Western- Central Railway passing through Dadar,Kalyan, Igatpuri.

Nearest Highway : NH-50 ( Nasik - Pune)

Nearest Airport : Mumbai 230 KM

CLIMATE

Nashik District is located between 18.33 degree and 20.53 degree North latitude andbetween 73.16 degree and 75.16 degree East Longitude at Northwest part of theMaharashtra state, at 565 meters above mean sea level.Though average rainfall ofthe District is between 2600 and 3000 mm. Most of the rainfall is received from Juneto September. The maximum temperature in summer is 42.5 degree centigrade andminimum temperature in winter is less than 5.0 degree centigrade. Relative humidityranges from 43% to 62%.

The bidder is advised to visit and examine the site of WORKS and its surroundings andobtain for himself on his own responsibility all information that may be necessary forpreparing the bid and entering into the CONTRACT. All costs for and associated with sitevisits shall be borne by the bidder.


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Chapter - II: Scope of Works

BHEL-PSWR



2.0 SCOPE OF WORK

2.0 BROAD SCOPE OF WORK

The scope of work of this tender specification of material handling and materialsmanagement services for 5x270 MW NASIK THERMAL POWER PROJECT UNIT NO 6 TO 10 PHASEII AT SPECIAL ECONOMIC ZONE INDIA BULLS REAL TECH LTD SINNAR, DISTRICT- NASIK,MAHARASHTRA.shall broadly be as under:

Receipt and Unloading of various components of the power plant (as detailed later in this

tender specification) including heavy and over-dimensional consignments (e.g. boiler

drum, ceiling girders etc) directly from trailers / wagon by suitable crane or by jack and

sleeper method including levelling of the unloading area and attendant work.

BHEL will despatch the plant materials both by road transport on door delivery basis upto

the project site and by rail transport upto the nearest railway siding. Contractor shall

receive all such consignments at the respective location, unload, and carry out local

transportation upto the stacking yard / storage sheds inside the project premises.

Collection of materials (dispatched by road transport on go-down delivery basis) from

transporters go-downs at Nasik, loading at transporters go-down, local transport up to

BHEL stores / storage yard at project premises and unloading thereof.

Preliminary verification of all materials at the time of unloading from transport vehicle or

while receiving consignments from transporters go-down - as the case may be, reporting

immediately the discrepancies like damages and shortages noticed.

Detailed verification of materials with reference to packing list and loading advice slip after

unpacking of boxes & crates; repacking, where called for, after detailed verification;

preparation of receipt inspection reports.

Stacking and storing at BHEL open storage yard / covered stores / closed & semi-closed

sheds in project premises, submission of stacking / storing records.

Preservation of the materials in accordance with BHELs preservation manual or BHEL

vendors manual as applicable else as per BHELs instructions.

General cleaning, grass cutting and upkeep of storage yard, covered and semi-closed

stores sheds within the quoted rates for unloading, verification and stacking.

Providing Materials Management Services.


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Re-handling and restacking of materials as and when called for by BHEL. This also

includes excess / redundant / scrap materials returned to stores by BHELs erection

contractors.

Handling and loading of outgoing materials those are to be sent to other destinations.

SCOPE OF WORK IS FURTHER DETAILED IN VARIOUS CLAUSES HEREAFTER.

2.1 MAJOR PACKAGES TO BE HANDLED ARE AS UNDER:

1. Steam Generator & associated equipment

2 Dust Precipitation & collection system

3. Steam Turbine & Turbo Generators (excluding Generator Stator), along with

associate equipment

4. Control & instrumentation equipment - TG / SG integral & station C& I along with

cable & cable trays

5 Condensate system comprising of Surface condenser, Gland steam Condenser,

Vaccum Pumps.

6. Regenerative cycle auxiliaries comprising CEP, LP Heaters, Deareator, MDBFP,

HP Heater along with associated piping.

7. Power cycle piping & valves

8. HP / LP chemical Dosing system

9. Boiler Fill Pump and associated piping & valves.

10. Hot well make up Pump and associated piping & control valves

11. Closed circuit DMCW system

12. Central Lube oil storage & transfer system

13. Thermal insulation refractory & cladding of piping equipment

14. Condensate Storage Tank

15. ACW system for BTG package

16. CW piping up to A - row along with associate BFV's, RE joints and debris filter

17. Condenser On Load Tube cleaning System


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19. DM make up water system

20. Wet steam washing system.

21. C& I lab instrument.

22. Empty H2 & CO2 cylinder

23. Generator relay panels

24. Cable & cable trays for power cables

25. SWAS & flue gas analyser

26. Generator Hydrogen gas purity analyser

27. UPS system for BTG

28. Silencer for SH RH & low set for drum

29. Coal sampling system

30. Electrical control Panel

31. DDCIMS for Electrical Control System

32. BHEL Own T & Ps

The packages indicated above are only the tentative indication and should in no way become abasis for any claim on account of any variation in package.

2.2 SOME MAJOR HEAVY SINGLE CONSIGNMENTS :

SN Description Approx Wt

01 Boiler Drum 134 MT

02 Ceiling Girder Heaviest Piece 40 MT

03 Water wall Inlet Header 30 MT

04 Generator Rotor 48 MT

05 LP Rotor 56 MT06 IP Turbine 58 MT

07 HP Turbine 56 MT

08 HP Heaters 40 MT


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09 Cabins / Crawlers of 75 / 100 / 150 MT & Heavy Lift capacity

Cranes of BHEL Up to 60 MT

Approx quantum of material will be around 1,10,000 MT for the entire scope of work.

The weights indicated above are only the tentative indication and should in no way become abasis for any claim on account of any variation in actual weight.

Bidder may please note that Generator Stator is excluded from the scope of the workunder this contract.


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Chapter III: Facilities in the scope of Contractor/BHEL

BHEL-PSWR


Technical Conditions of Contract Volume I A (Part I: Contract Specific Details) Page 24

Scope / to be

taken care bySl.No

Description

PART I BHEL Bidder Remarks

3.1 ESTABLISHMENT3.1.1 FOR CONSTRUCTION

PURPOSE:

aOpen space for office (asper availability)

YesLocation will befinalized after jointsurvey with owner

bOpen space for storage (as

per availability)

YesLocation will befinalized after joint

survey with owner

c

Construction of biddersoffice, canteen and storagebuilding including supply ofmaterials and otherservices

Yes

dBidders all officeequipments, office / store /

canteen consumables

Yes

eCanteen facilities for thebidders staff, supervisorsand engineers etc

Yes

fFire fighting equipmentslike buckets, extinguishersetc

Yes

g

Fencing of storage area,

office, canteen etc of thebidder

Yes

3.1.2FOR LIVING PURPOSES OFTHE BIDDER


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Scope / to betaken care bySl.No

Description

PART I BHEL BidderRemarks

a Open space for labourcolony (as per availability)

Yes Location will befinalized after jointsurvey with owner

b

Labour Colony with internalroads, sanitation,complying with statutoryrequirements

Yes

3.2.0 ELECTRICITY

3.2.1

Electricity For construction

purposes of Voltage 415/440 V FREE

a Single point source Yes

At a distance of 500 Mfrom site (Distance isonly estimated, it mayvary upto an extentdepending on sitecondition)

b

Further distributionincluding all materials,

Energy Meter, Protectiondevices and its service

Yes

cDuties and depositsincluding statutoryclearances if applicable

Yes

3.2.2Electricity for the office,stores, canteen etc of thebidder

Chargable as perstandard rates

a Single point source Yes

At a distance of

500 M from site(Distance is onlyestimated, it mayvary upto an extentdepending on sitecondition)


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Description


b

Further distributionincluding all materials,Energy Meter, Protectiondevices and its service

Yes


Yes

3.2.3

Electricity for living

accommodation of thebidders staff, engineers,

supervisors etca Single point source Yes

b

Further distributionincluding all materials,Energy Meter, Protectiondevices and its service

Yes


Yes

3.3.0 WATER SUPPLY3.3.1 For construction purposes: FREE

aMaking the water availableat single point

Yes

b

Further distribution as perthe requirement of workincluding supply ofmaterials and execution

Yes

In case ofinadequate supply /non-availability ofconstruction water

from customer,contractor shallhave to arrangeconstruction waterat his ownexpenses.


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Description


3.3.2Water supply forbidders office, stores,canteen etc.

Free


Yes

b

Further distribution as perthe requirement of workincluding supply of

materials and execution

Yes

3.3.3Water supply for LivingPurpose


Yes

b

Further distribution as perthe requirement of workincluding supply ofmaterials and execution

Yes

3.4.0 LIGHTING

a

For construction work(supply of all the necessarymaterials)1.At office/storage area2.At the preassembly area3.At the construction site /area

Yes

b

For construction work(execution of the lightingwork/ arrangements)1. At office/storage area2. At the preassembly area3 At the construction site /area

Yes


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Description


c

Providing the necessaryconsumables like bulbs,switches, etc during thecourse of project work

Yes

dLighting for the livingpurposes of the bidder atthe colony / quarters

Yes

3.5.0

COMMUNICATION

FACILITIES FOR SITEOPERATIONS OF THEBIDDER

aTelephone, fax, internet,intranet, e-mail etc.

Yes

3.6.0COMPRESSED AIRwherever required for thework

3.7.0Demobilization of all theabove facilities YES

3.8.0 TRANSPORTATION

aFor site personnel of thebidder

Yes

bFor bidders equipmentsand consumables (T&P,Consumables etc)

Yes


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Chapter IV: T&Ps and MMEs to be deployed by Contractor

BHEL-PSWR



LIST OF TOOL & PLANTS TO BE DEPLOYED BY THE CONTRACTOR -

SN DESCRIPTION &

CAPACITY OF T&P

RANGE /CAPACITY

(Minimum)

MINIMU

MQUANTITY

TENTATIVE DEPLOYMENT

SCHEDULE (Availability at project sitefor work)

01 Crawler / MobileCrane

40 Ton 2 First crane from start of work.

Second crane from 3rd month from startof work

02 Crawler / MobileCrane

18 Ton 2 Both Crane From Start of Work.

03 Pick & Carry Mobile

Crane

8 Ton 2 Both Crane From Start of Work.

04 Fork Lift 2 Ton 3 1st- After 3 months of start of work

2nd & 3rd After 6 months of start of work

05 Trailer with PrimeMover

AdequateCapacity

Asrequired

While furnishing the deployment plan theneed for transport of material, recd ondelivery at transporters go-down basisup to BHEL stores is to be kept in view.

06 Wooden / ConcreteSleepers AssortedCrossSectionalSizes,

3ft / 6 ft.Length

10,000Nos.

Deployment schedule:

1st 2000 nos 1st month,2nd 2000 nos 3rd month,

Bal 6000 nos progressively from 4thmonth to 7th month from start of work.Contractor shall take out all suchsleepers at the end of contract and leavethe project premises clean.

07 SLINGS, D-SHACKLES,HYDRAULIC

JACKS, ETC.

ASREQUIRED

ASREQUIRED

Deployment as per project requirement.

The list and deployment schedule furnished above is tentative and only for general guidanceto the bidders for the purpose of estimation. Successful bidder shall deploy all necessary T&Prequired to carry out the contractual work at appropriate timesto suit actual requirement ofproject. Deployment schedule and augmentation of the tools & plants shall be strictly as peractual requirement of the work as decided by BHEL from time to time.


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Chapter IV: T&Ps and MMEs to be deployed by Contractor

BHEL-PSWR



If above mentioned T&P are not deployed in specified time as described above BHEL will charge tocontractor current market rate plus (+) 30 % overheads for non availability of T&P or levy a day wisepenalty for non deployment for delayed deployment:

1. IN RESPECT OF PER 40 MT MOBILE CRANES: @ RS. 5,000 / -

2. IN RESPECT OF PER 18 MT MOBILE CRANES: @ RS. 3,000 / -

3. IN RESPECT OF PER 8MT HYDRA CRANES: @ RS. 1,000 / -

4. IN RESPECT OF PER CONCRETE SLEEPERS: @ RS. 5 / -

5. IN RESPECT OF PER WOODEN SLEEPERS: @ RS. 10 / -

6. IN RESPECT OF FORK LIFTER: @ Rs 300 / -

The manufacturing year of all major T&Ps deployed by the contractor (40 MT mobile crane,

18 MT mobile crane and 8 MT hydra crane) should not be more than 10 years as onthe date of deployment. If at any moment of time during the execution of work, anycrane is found to be not in a good working condition and non performing at desired minimumcapacity, as certified by BHEL engineer, the contractor shall deploy another crane in goodworking condition with minimum desired capacity. If contractor fails to deploy the same within 10 days, BHEL will recover non-refundable penalty per day of delay as specified above.

If work gets delayed due to non availability of T&P, BHEL reserves the right to get thework done at the risk and cost of contractor without prejudice to rights of BHEL as inGCC.

B: MEASURING AND MONITORING DEVISES (MMD):As per requirement to be finalized at site.


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Chapter V: T&Ps and MMEs to be deployed by BHEL on

sharing basis

BHEL-PSWR



BHEL IS NOT PROVIDING ANY TOOLS AND PLANTS FOR THIS WORK.


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Chapter VI: Time Schedule

BHEL-PSWR



6.1 INITIAL MOBILIZATION

After receipt of fax LOI, Contractor shall discuss with Project Manager / Construction Manager

regarding intitial mobilisation. Contractor shall mobilize necessary resources within 2 weeks ofissue of fax letter of intent or as per the directive of Project Manager / Construction Manager.Such resources shall be progressively augmented to match the schedule of milestones andcommissioning.

6.2 AUGMENTATION OF MOBILISATION.

Contractor shall subsequently augment his resources in such a manner that the entirework is completed within the time schedule / contract period. Mobilization of contractorsresources shall be made and augmented from time to time in such a manner that thework in scope is carried out in an uninterrupted manner.

6.3 CONTRACT PERIODThe contract period for completion of entire work under scope shall be 44 (FORTY FOUR)MONTHS from the START OF CONTRACT PERIOD.

The date of receipt / unloading the very first consignment by the contractor as defined inscope of this contract, shall be reckoned as the start of the contract period.


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Chapter-VII: Terms of Payment

BHEL-PSWR



SL NO Description of Activity % ofpayment

7.1.0 UNLOADING FROM TRUCKS/TRAILERS (For item nos. A & D of Rate Schedule)

7.1.1 UNLOADING, SHIFTING TO OPEN/ COVERED STORES 30%

7.1.2 UPDATION OF RECEIPT DETAILS, IN STORE MATERIAL REGISTERS/BHEL MM PACKAGESYSTEM

15%

7.1.3 STACKING AND VERIFICATION 15%

7.1.4 UPDATION OF VERIFICATION DETAILS IN MATERIAL STOCK REGISTERS, SUBMISSIONOF REPORTS AS PER SPECIFIED FORMATS FOR SHORTAGE/OPEN DELIVERY,LODGING OF POLICE REPORTS IF REQUIRED, DOCUMENTS FOR INSURANCE CLAIMSETC, AND PREPARATION OF MATERIAL RECEIPT CERTIFICATES IN PRESCRIBEDFORMATS WHERE EVER APPLICABLE

25%

7.1.5 IDENTIFICATION OF MATERIAL IN READY TO LIFT POSITION FOR ISSUE TOBHEL/ERECTION AGENCY, AND UPDATION OF ISSUE DETAILS IN STORES RECORDS

12%

7.1.6 COMPLETION OF CONTRACTUAL OBLIGATIONS 3%

Total 100%

7.2.0 UNLOADING FROM RAILWAY WAGONS AND COLLECTION FROM TRANSPORTERGODOWN (For item B & C of Rate Schedule)

7.2.1 UNLOADING FROM RAILWAY WAGONS OR COLLECTION FROM TRANSPORTERGODOWNS, RE-LOADING, TRANSPORTATION TO SITE AND UNLOADING

30%

7.2.2 UPDATION OF RECEIPT DETAILS, IN STORE MATERIAL REGISTERS/BHEL MM PACKAGESYSTEM

15%

7.2.3 STACKING AND VERIFICATION 15%

7.2.4 UPDATION OF VERIFICATION DETAILS IN MATERIAL STOCK REGISTERS, SUBMISSIONOF REPORTS AS PER SPECIFIED FORMATS FOR SHORTAGE/OPEN DELIVERY,LODGING OF POLICE REPORT IF REQUIRED, DOCUMENTS FOR INSURANCE CLAIMSETC, AND PREPARATION OF MATERIAL RECEIPT CERTIFICATES IN PRESCRIBEDFORMATS WHERE EVER APPLICABLE

25%

7.2.5 IDENTIFICATION OF MATERIAL IN READY TO LIFT POSITION FOR ISSUE TOBHEL/ERECTION AGENCY, AND UPDATION OF ISSUE DETAILS IN STORES RECORDS

12%


7.3 MATERIAL RE-SHIFTING/RE STACKING WITHIN THE PROJECT PREMISE(For item E of Rate Schedule)

7.3.1 MATERIAL RE-SHIFTING/RE STACKING 85%

7.3.2 UPDATION OF STORE MATERIAL REGISTERS/BHEL MM PACKAGE SYSTEM 12%


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Chapter-VII: Terms of Payment

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Total 100%

7.4 OUTGOING MATERIALS ( For item F of rate Schedule)

7.4.1IDENTIFICATION OF MATERIALS, TAGGING, PACKING IF REQUIRED, PREPARATION OFGATE PASSES ETC

40%

7.4.2LOADING OF MATERIALS, INCLUDING T&P OF BHEL, INTO TRUCKS/CARRIERS AT SITESTORES/ERECTION SITE FOR ONWARD TRANSPORTATION TO OTHER DESTINATIONS(TRANSPORTATION BY OTHER AGENCIES.)

45%

7.4.3 UPDATION OF STORE DOCUMENTS/BHEL MM PACKAGE SYSTEM 12%


Total 100%

7.5 OTHERS

% from every RA Bill to be paid only after satisfactory completionotherwise forfeited

1 REMOVAL OF GRASS/WEEDS AND OTHER PLANT GROWTH IN THE STORE AREA 1%

2 PRESERVATION planned for the month 1%

3 Safe working & availability of adequate illumination at the place of work 1%


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Chapter-VIII: TAXES DUTIES, LEVIES

BHEL-PSWR


Technical Conditions of Contract Volume I A (Part II: Technical Specification) Page 35

8.1 TAXES, DUTIES, LEVIES

8.1.1

The contractor shall pay all (save the specific exclusions as enumerated in this contract) taxes, fees,license charges, deposits, duties, tools, royalty, commissions or other charges which may be levied onthe input goods & services consumed and output goods & services delivered in course of his operationsin executing the contract. In case BHEL is forced to pay any of such taxes, BHEL shall have the right torecover the same from his bills or otherwise as deemed fit.However, provisions regarding Service Tax and Value Added Tax (VAT) on output services andgoods shall be as per following clauses.

8.1.2 Service Tax & Cess on Service Tax

Service Tax and Cess on Service Tax as applicable on output Services are excluded fromcontractors scope; therefore contractors price/rates shall be exclusive of Service Tax and

Cess on Output Services. In case, it becomes mandatory for the contractor under provisions ofrelevant act/law to collect the Service Tax & Cess from BHEL and deposit the same with theconcerned tax authorities, such applicable amount will be paid by BHEL.

Contractor shall submit to BHEL documentary evidence of Service Tax registrationcertificate specifying name of services covered under this contract. Contractor shallsubmit serially numbered Service Tax and Cess Invoice, signed by him or a personauthorized by him in respect of taxable service provided, and shall contain the following,namely,

I. The name, address and the registration number of the contractor,II. The name and address of the party receiving taxable service,III. Description, classification and value of taxable service provided and,

IV. The service tax payable thereon.

All the four conditions shall be fulfilled in the invoice before release of service taxpayment.Contractor shall obtain prior written consent from BHEL before billing the amount towards such

taxes.

With introduction of Cenvat Credit Rules 2004, which came into force w.e.f. 10.09.2004, ExciseDuty paid on Input Goods including Capital Goods and Service Tax paid on Input Services thatare used for providing the output services can be taken credit of against the Service Taxpayable on output services. However BHEL may opt for availing the abatement provision inwhich case cenvat credit may not be available on input duty.

8.1.3 VAT (Sales Tax /WCT)As regards Value Added Tax (VAT) on transfer of property in goods involved in WorksContract (previously known as Works Contract Tax) applicable as per local laws, theprice quoted by the contractor shall be exclusive of the same. Where such taxes arerequired to be paid by the contractor, this will be reimbursed on production of proof ofpayment made to the authorities by the Contractor. In any case the Contractor shall


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register himself with the respective Sales Tax authorities of the state and submit proofof such registration to BHEL along with the first RA bill. The contractor has to take allnecessary steps to minimize tax on input goods by purchasing the materials from anyregistered dealer of the concerned state only. In case contractor opts for composition, itwill be with the prior express consent of BHEL. Deduction of tax at source shall bemade as per the provisions of law unless otherwise found exempted. In case tax isdeducted at source as per the provisions of law, this is to be construed as an advancetax paid by the contractor and no reimbursement thereof will be made unlessspecifically agreed to.

8.1.4 Modalities of Tax Incidence on BHELWherever the relevant tax laws permit more than one option or methodology fordischarging the liability of tax/levy/duty, BHEL will have the right to adopt theappropriate one considering the amount of tax liability on BHEL/Client as well asprocedural simplicity with regard to assessment of the liability. The option chosen byBHEL shall be binding on the Contractor for discharging the obligation of BHEL inrespect of the tax liability to the Contractor.

8.1.5 New Taxes/LeviesIn case the Government imposes any new levy/tax on the output service/

goods/work after award of the contract, the same shall be reimbursed by BHEL atactual.

In case any new tax/levy/duty etc. becomes applicable after the date of Biddersoffer, the Bidder/Contractor must convey its impact on his price duly substantiated bydocumentary evidence in support of the same before opening of Price Bid. Claim for

any such impact after opening the Price Bid will not be considered by BHEL forreimbursement of tax or reassessment of offer.

No reimbursement/recovery on account of increase/reduction in the rate of taxes, levies,duties etc. on input goods/services/work shall be made. Such impact shall be taken careof by the Price Variation/Adjustment Clause (PVC) if any. In case PVC is not applicablefor the contract, Bidder has to make his own assessment of the impact of futurevariation if any, in rates of taxes/duties/ levies etc. in his price bid.

8.2 BUILDING & OTHER CONSTRUCTION WORKERS (REGULATION OFEMPLOYMENT AND CONDITIONS OF SERVICE) ACT, 1996 (BOCW Act) AND

RULES OF 1998 READ WITH BUILDING & OTHER CONSTRUCTION WORKERSCESS Act, 1996 & CESS RULES, 1998.

In case any portion of work involves execution through building or construction workers,then compliance to the above titled Acts shall be ensured by the contractor andcontractor shall obtain license and deposit the cess under the Act. In the circumstancesit may be ensured as under:-


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i. It shall be the sole responsibility of the contractor in the capacity of employer toforthwith (within a period of 15 days from the award of work) apply for a licenceto the Competent Authority under the BOCW Act and obtain proper certificatethereof by specifying the scope of its work. It shall also be responsibility of thecontractor to furnish a copy of such certificate of licence / permission to BHELwithin a period of one month from the date of award of contract.

ii. It shall be the sole responsibility of the contractor as employer to ensurecompliance of all the statutory obligations under these act and rules includingthat of payment / deposit of 1% cess on the extant of work involving building orconstruction workers engaged by the contractor within a period of one monthfrom the receipt of payment.

iii. It shall be the responsibility of the sub-contractor to furnish the receipts / challanstowards deposit of the cess together with the number, name and other details ofbeneficiaries (building workers) engaged by the sub-contractor during thepreceding month.

iv. It shall be the absolute responsibility of the sub-contractor to make payment of allstatutory payments & compensations to its workers including that is providedunder the Workmens Compensation Act, 1923.


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Chapter-I General

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9.1THE INTENT OF SPECIFICATION IS TO PROVIDE MATERIAL HANDLING AND MATERIALSMANAGEMENT SERVICES ACCORDING TO THE MOST MODERN AND PROVEN TECHNIQUESAND CODES. THE OMISSION OF SPECIFIC REFERENCE TO ANY METHOD, EQUIPMENT OR

MATERIALS NECESSARY FOR PROPER AND EFFICIENT UNLOADING, TRANSPORTATION,VERIFICATION, STACKING & PRESERVATION ETC SHALL NOT RELIEVE THE CONTRACTOR OFTHE RESPONSIBILITY OF PROVIDING SUCH FACILITIES TO COMPLETE THE WORK WITHOUTANY EXTRA COMPENSATION.

9.2THE WORK SHALL BE EXECUTED UNDER USUAL CONDITIONS AFFECTING MAJOR THERMALPOWER PROJECTS IN AN EXISTING POWER PLANT AND IN CONJUNCTION WITH NUMEROUSOTHER OPERATIONS AT SITE. THE CONTRACTOR AND HIS PERSONNEL SHALL COOPERATEWITH PERSONNEL OF CUSTOMER'S CONTRACTORS, COORDINATING HIS WORK WITH OTHERSAND PROCEED IN A MANNER THAT SHALL NOT DELAY OR HINDER THE PROGRESS OF WORKAS A WHOLE.

9.3ALL THE WORK SHALL BE CARRIED OUT AS PER THE INSTRUCTIONS OF BHEL ENGINEER.BHEL ENGINEER'S DECISION REGARDING CORRECTNESS OF THE WORK AND METHOD OFWORKING SHALL BE FINAL AND BINDING ON THE CONTRACTOR.9.4THE CONTRACTOR SHALL PERFORM ALL REQUIRED SERVICES WHICH MAY NOT BE SPECIFIEDHEREIN BUT NEVERTHELESS REQUIRED FOR THE COMPLETION OF WORK WITHIN QUOTEDRATES.

9.5ALL NECESSARY CERTIFICATES AND LICENSES REQUIRED TO CARRY OUT THIS WORK ARE TOBE ARRANGED BY THE CONTRACTOR EXPEDITIOUSLY.

9.6ALL CRANES, TRANSPORT EQUIPMENTS, HANDLING EQUIPMENT, TOOLS, TACKLES, FIXTURES,EQUIPMENT, MANPOWER, SUPERVISORS / ENGINEERS, CONSUMABLES (EXCLUDING THOSEINDICATED AS BHEL SCOPE), ETC REQUIRED FOR THIS SCOPE OF WORK SHALL BE PROVIDEDBY THE CONTRACTOR.

9.7ALL EXPENDITURE INCLUDING TAXES AND INCIDENTALS IN THIS CONNECTION WILL HAVE TOBE BORNE BY THE CONTRACTOR UNLESS OTHERWISE SPECIFIED IN THE RELEVANT CLAUSESELSEWHERE HERE. THE CONTRACTOR'S QUOTED RATES SHALL INCLUDE OF ALL SUCHCONTINGENCIES. IN THIS CONNECTION REFER RELEVANT CLAUSE OF GENERAL CONDITIONSOF CONTRACT.9.8THE CONTRACTOR SHALL PERFORM ALL REQUIRED SERVICES WHICH MAY NOT BE SPECIFIEDHEREIN BUT NEVERTHELESS REQUIRED FOR THE COMPLETION OF WORK WITHIN QUOTEDRATES.

9.9THE DISTANCES INDICATED IN THESE SPECIFICATIONS ARE ONLY APPROXIMATE. HOWEVER, THETENDERERS SHOULD ASSESS THE VARIOUS DISTANCES AND SITE CONDITIONS BY VISITING SITEBEFORE SUBMITTING THEIR OFFER. NO ADDITIONAL/EXTRA CLAIMS FOR ANY VARIATION IN THISREGARD WILL BE ENTERTAINED.


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Chapter-I General

BHEL-PSWR



9.10CONTRACTOR SHALL ARRANGE FOR CUTTING AND REMOVAL OF VEGETATION GROWTH/GRASS ETC INTHE STORAGE YARD AS AND WHEN CALLED FOR BY BHEL AS INCIDENTAL TO WORK. BHEL WILL TAKE

APPROPRIATE ACTION AT THE RISK & COST OF THE CONTRACTOR IN CASE OF FAILURE IN THISREGARD.

9.11IF THE CONTRACTOR OR HIS WORKMEN OR EMPLOYEES BREAK, DEFACE, INJURE OR DESTROY ANYPART OF A BUILDING, ROAD, KERBS, FENCE, ENCLOSURES, WATER PIPES, CABLES, DRAINS, ELECTRICOR TELEPHONE POSTS OR WIRES, TREES OR ANY OTHER PROPERTY OR TO ANY PART OF ERECTEDEQUIPMENTS, STORED COMPONENTS ETC. WITHIN THE PROJECT PREMISES OR OUTSIDE THECONTRACTOR SHALL MAKE THE SAME GOOD AT HIS OWN EXPENSES.


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10.1MAJORITY OF CONSIGNMENTS SHALL REACH SITE DIRECTLY FOR DELIVERY. HOWEVER A GOODNUMBER OF CONSIGNMENTS SHALL BE BOOKED ON GODOWN DELIVERY BASIS OR DOOR DELIVERYAGAINST CONSIGNEE COPY BASIS, THE PROCEDURE OF MATERIAL COLLECTION SHALL BE ADOPTEDAS DETAILED IN RELAVENT CHAPTER.

10.2IT WILL BE RESPONSIBILITY OF THE CONTRACTOR TO KEEP IN TOUCH WITH OFFICIALS OFBHEL REGARDING ADVANCE INFORMATION ABOUT ARRIVAL OF CONSIGNMENTS. THECONTRACTOR SHALL COLLECT LORRY WAY BILLS, RAILWAY RECEIPTS OR OTHER SUCHDISPATCH DOCUMENTS.

10.3THE CONTRACTOR SHALL REMAIN IN REGULAR CONTACT WITH THE CONCERNEDTRANSPORTERS OR RAILWAYS BASED ON THE DISPATCH DETAILS OBTAINED AS STATEDABOVE AND MAKE ALL NECESSARY ARRANGEMENTS FOR COLLECTION / RECEIPT OF THECONSIGNMENT AS APPLICABLE. CONTRACTOR SHALL TAKE ADVANCE ACTION TO DEPLOY ALLNECESSARY RESOURCES FOR LOCAL TRANSPORTATION, HANDLING AND UNLOADINGOF THEANTICIPATED CONSIGNMENTS SO AS TO ENSURE NO LOSS OF TIME UPON ARRIVAL OF THECONSIGNMENTS.

10.4PAYMENT OF DEMURRAGE / WHARFAGE ETC., WHICH RESULT DUE TO CONTRACTORSFAULT, SHALL BE THE RESPONSIBILITY OF CONTRACTOR AND TO HIS ACCOUNT. IF BHEL HASTO MAKE PAYMENT OF SUCH DEMURRAGE / WHARFAGE TOGETHER WITH FREIGHT(PAYMENT OF FREIGHT ALONE IS IN BHELS SCOPE), THE AMOUNTS SO PAID AS DEMURRAGE /WHARFAGE FOR THE REASONS STATED ABOVE SHALL BE PAID TO BHEL BY THECONTRACTOR FORTHWITH OR SHALL BE RECOVERED FROM THE BILL PAYMENTS DUE TO THECONTRACTOR.

10.5IT WOULD BE RESPONSIBILITY OF THE CONTRACTOR TO EXAMINE THE PACKAGES,CONSIGNMENTS ETC. IMMEDIATELY ON ARRIVAL AND BRING TO THE NOTICE OF BHELAUTHORITIES REGARDING LOSS / DAMAGE / SHORTAGE / DISCREPANCY, IF ANY,OBSERVED IN THE CONSIGNMENTS BEFORE TAKING DELIVERY OF THE SAME.

10.6ANY DISCREPANCY/SHORTAGE/DAMAGE FOUND IN THE CONSIGNMENT AFTER TAKING CLEANDELIVERY FROM THE CARRIERS SHALL BE THE RESPONSIBILITY OF CONTRACTOR AND THERESULTANT LOSS TO BHEL ON SUCH ACCOUNT SHALL BE RECOVERABLE FROM THE CONTRACTOR.

10.7CONSIGNMENTS ARE EXPECTED TO ARRIVE DURING ANY TIME OF THE DAY, AND COUNT DOWN FORDETENTION/DEMMURAGE/WHARFAGE CHARGES IS LIABLE TO START IMMEDIATELY. UNLOADING OFSUCH CONSIGNMENTS MAY BE NECESSITATED EVEN IN THE NIGHT OR ROUND THE CLOCK.CONTRACTOR SHALL ARRANGE TO DEPLOY HIS RESOURCES IMMEDIATELY AND CONTINUE ROUNDTHE CLOCK ON SUCH OCCASIONS WITHOUT ANY ADDITIONAL COST TO BHEL. CONTRACTOR SHALLARRANGE ALL NECESSARY RESOURCES INCLUDING SPOT LIGHTING FOR WORKING AT NIGHT. THECONTRACTOR SHALL SIMILARLY UNLOAD CONSIGNMENTS ARRIVING ON WEEKLY OFF DAYS ANDHOLIDAYS.


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10.8UNLOADING AT STORAGE AREA/WORK SITE, STACKING AND RESTACKING IF NECESSITY ARISES, OFALL MATERIALS INCLUDING HEAVY/SOPHISTICATED EQUIPMENTS LIKE TUBED WALL PANELS OFBOILER, HEAVY MOTORS, HEAVY BEARING PEDESTALS, ELECTRICAL PANELS AND TG EQUIPMENT LIKEHEAVY TURBINE COMPONENTS, PUMPS, PANELS, ETC. SHALL BE DONE AS PER STORAGE ANDPRESERVATION MANUAL OF RELEVANT EQUIPMENT/COMPONENTS OF BHEL AND/OR AS PERDIRECTIONS OF BHEL ENGINEER.

10.9THE CONTRACTOR SHALL VERIFY THE CONSIGNMENTS IN DETAIL WITHIN 12 DAYS OF RECEIPT

AND REPORT THE DISCREPANCIES IN PRESCRIBED FORMATS NOT LATER THAN 14TH DAY.ANY LOSS ON ACCOUNT OF DELAYED REPORTING SHALL BE RECOVERABLE FROM CONTRACTORSBILL/ANY PAYMENT DUE. CONTRACTOR SHALL ARRANGE ALL FACILITIES TO OPEN PACKAGES - WHEREREQUIRED IN THE PRESENCE OF BHEL ENGINEER, VERIFY THE CONTENTS, REPACK WHEREVER AND

WHENEVER CALLED FOR AND PROPERLY STACK THEM AS PER STORAGE MANUAL OR/AND AS MAY BEDIRECTED BY BHEL.

10.10THE MATERIAL SHALL BE SO STACKED THAT IT SHOULD FACILITATE EASY IDENTIFICATION,RETRIEVAL AND HANDLING FOR ISSUE AS AND WHEN NEED ARISES.

10.11PRE-DEFINED IDENTIFICATION SYSTEM OF THE LOCATIONS OF OPEN STORAGE YARD, SEMI-CLOSEDSHED, COVERED STORES AS WELL AS STORAGE RACKS HAS TO BE DESIGNED BY THE CONTRACTORWITH THE APPROVAL OF BHEL. CONTRACTOR SHALL PUT UP PROMINENT IDENTIFICATION BOARDSOF SEGMENTAL LOCATIONS (FOR OPEN AND SEMI-CLOSED STORES) OR INSCRIPTION (ON THESTORAGE RACKS) WITH CLEAR VISIBILITY FROM A DISTANCE. CONTRACTOR SHALL ALSO ARRANGE

TO DISPLAY PLOT PLAN AT REGULAR INTERVALS IN THE COVERED/SEMI-CLOSED/OPEN STORAGE. THECONTRACTOR SHALL ARRANGE PROPER DISPLAYS/SIGNS FOR VARIOUS REQUIREMENTS AS PERINSTRUCTIONS OF BHEL.

10.12THE CONTRACTOR SHALL EXECUTE THE WORK IN A PROFESSIONAL MANNER. THE STORES SHALL BEHANDLED WITH DUE CARE AND DILIGENCE. THE CONTRACTOR AT HIS RISK AND COST SHALL MAKEGOOD ANY LOSS TO BHEL DUE TO CONTRACTORS LAPSE.

10.13FOR ALL CONSIGNMENTS, OBSERVATIONS REGARDING LOSS/DAMAGE/SHORTAGE/ DISCREPANCY ISTO BE RECORDED IN APPROPRIATE DOCUMENT AND INFORMED TO BHEL. IN CASE IT BECOMESNECESSARY TO TAKE OPEN DELIVERY FROM THE AUTHORITIES, CONTRACTOR SHALL MAKE ALLARRANGEMENTS FOR TAKING OPEN DELIVERIES. ALL EXPENSES CONNECTED THEREWITH SHALL BETO THE ACCOUNT OF CONTRACTOR. ANY LOSS THAT ACCRUES TO BHEL ON ACCOUNT OF SUCHFAILURES SHALL BE DEBITED TO THE CONTRACTOR AND RECOVERY EFFECTED FROM HIS RUNNINGBILLS.

10.14 HANDLING HEAVIER CONSIGNMENTS:


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10.14.1 BOILER DRUMBOILER DRUM WILL BE ARRIVING IN ITS SPECIAL TRAILER/TRUCK .CONTRACTOR SHALL ARRANGEJACK & SLEEPER OR SUITABLE CRANES AND UNLOAD THE BOILER DRUM FROM THE SPECIAL VEHICLE.CONTRACTOR SHALL ALSO CARRY OUT THE NECESSARY LEVELLING & CONSOLIDATION OF THEUNLOADING AREA AND ATTENDANT WORK.

10.14.2CONTRACTOR SHALL SUBMIT PROCEDURE WITH SKETCHES OF HANDLING OF ALL SUCH HEAVYCOMPONENTS TO BHEL WELL IN ADVANCE AND OBTAIN PRIOR APPROVAL BEFORE UNLOADING ANDSTACKING.

10.15SINCE THIS CONTRACT IS INTENDED TO BE A COMPLETE PACKAGE FROM MATERIAL RECEIPTTHROUGH ISSUE/TRANSACTIONS RIGHT UPTO MATERIAL RECONCILIATION, FULL RESPONSIBILITYW.R.T THE PROPER UPKEEP OF FACILITIES E.G. COMPUTERS, STATIONARY ITEMS; ENSURING

BEFITTING DISCIPLINE AMONG THE STORE ASSISTANTS/STAFF UNDER ITS CONTROL ANDACCOUNTING OF MATERIALS ON STOCK SHALL REST WITH THE CONTRACTOR AT ALL TIMES.

IN THE REMOTE POSSIBILITY OF ANY UNTRACEABLE MATERIAL, CUSTOMARILY BHEL HAS TOPROCESS THE INSURANCE CLAIM. TO KICK OFF SUCH CLAIM, THE CONTRACTOR SHALL RENDER ALLNECESSARY ASSISTANCE INCLUDING AUGMENTATION OF DOCUMENTS (FIR ETC) WITHIN THEQUOTED PRICE AS MAY BE REQUIRED FOR REALIZATION OF THE INSURANCE CLAIM.

10.16THE CONTRACTOR UNDER THIS CONTRACT SHALL COMPLETE INDUCTION OF FOLLOWINGCATEGORIES OF RESOURCES WITHIN THE QUOTED ITEM RATES, TO ENSURE ESTABLISHMENT OFPROPERMATERIALS MANAGEMENT AT THE PROJECT SITE.

1. COMPUTERS WITH LATEST UP-GRADATION, MEMORY AND COMPATIBLE WITH BHELCOMPUTERS/LAN EQUIPMENT TO BE INSTALLED/USED WITHIN BHEL SITE OFFICE- 08 SETS

2. ITEM RATE IN THE RATE SCHEDULE HAS SPECIFIC MENTION OF MATERIALS MANAGEMENTWITH SOLE PURPOSE TO EMPHASIZE THE REQUIREMENT OF SUFFICIENT NO. OF ADEQUATELYQUALIFIED MANPOWER TO ENSURE BEST OBTAINABLE QUALITY OF WORK. ACCORDINGLY,SUPERVISORS/MANPOWER (APART FROM WORKMEN ON CRANES AND MATERIAL HANDLINGPURPOSE) AS INDICATED AGAINST EACH ACTIVITY IN THE TABLE BELOW, NORMALLY TOWORK AT (BUT NOT LIMITED TO) BHEL SITE OFFICE

RESPONSIBILITIES OF THE CONTRACTOR -

(1) RECEIPT & ISSUE

SCOPE INCLUDES EXECUTION OF VARIOUS ACTIVITIES AS FOLLOWS:

(I) RECEIPT, UNLOADING, CARRYING OUT RECEIPT INSPECTION, DETAILED VERIFICATION,STACKING AND REGULAR STOCK VERIFICATION OF PROJECT MATERIALS AT SITE.


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(II) PREPARING VARIOUS REPORTS AT APPROPRIATE STAGES AND REPORTING DAMAGE/LOSSDURING RECEIPT AS WELL AS STORAGE AND ANY OTHER ASSOCIATED RESPONSIBILITY ASASSIGNED BY BHEL FROM TIME TO TIME. RESPONSIBILITY SHALL INCLUDE THE FOLLOWINGACTIVITIES:

a. EXAMINATION OF INCOMING CONSIGNMENTS TO DETECT ANY LOSS OR SHORTAGE OROUTWARD DAMAGE AND RECORDING IT ON THE LR/LWB BEFORE MAKING ACKNOWLEDGEMENTOF ITS RECEIPT FROM THE TRANSPORTER AND SIMULTANEOUSLY OBTAINING ENDORSEMENTOF THE VEHICLE DRIVER ON THE SAME.

b. REPORTING SUCH DISCREPANCY TO BHEL IMMEDIATELY ON RECEIPT OF CONSIGNMENT.

c. ASSISTING BHEL IN LODGING INSURANCE CLAIMS IN RESPECT OF LOSS/DAMAGE AS STATEDABOVE.

(III) ISSUE OF MATERIALS TO BHELS ERECTION CONTRACTORS, PRESERVATION OF STACKEDMATERIALS, RE-STACKING/RE-HANDLING AS NECESSARY, PROGRESSIVE AND FINALRECONCILIATION WITH BHELS ERECTION AGENCIES AND PREPARATION OF NECESSARYDOCUMENT/ RECORD IN RESPECT OF THESE ACTIVITIES.

(IV) RETURN OF EXCESS/DEFECTIVE MATERIALS BY VARIOUS ERECTION CONTRACTORS OF BHEL.

(V) LOADING AND DISPATCH OF OUTGOING MATERIALS.

EXPECTED MINIMUM QUALITY OF SERVICE

CONTRACTOR SHALL RENDER THE SERVICES BY ENSURING DEPLOYMENT OF REQUISITEPERSONNEL WITH ADEQUATE EDUCATIONAL QUALIFICATION OF ENGINEERING/TECHNICALBACKGROUND, HAVING THOROUGH EXPERIENCE IN RELATED FIELD TO ENABLEUNDERSTANDING THE INTRICACIES OF AND SPECIAL REQUIREMENTS INVOLVED INHANDLING OF PROJECT MATERIALS, INCONSISTENCIES AND UNCERTAINTIES ASSOCIATEDWITH IN/OUT FLOW OF MATERIALS, PROJECT ACTIVITIES AT ODD HOURS & HOLIDAYS ANDIRREGULAR WORKING HOURS. CONTRACTOR SHALL ENSURE PROMPT AND TIMELYAVAILABILITY OF SUCH SERVICES.

(2) PRESERVATION OF COMPONENTS -

CONTRACTOR SHALL ARRANGE FOR PRESERVATION OF COMPONENTS AS PER BHELS STORAGEAND PRESERVATION MANUAL AND/OR AS PER INSTRUCTIONS OF BHEL ENGINEERS.

ONE OR MORE OF FOLLOWING METHODS SHALL BE ADOPTED FOR PRESERVATION.

1) COATING WITH PRESERVATIVE PAINTS/LUBRICANT/INHIBITORS

2) CAPPING/WRAPPING/COVERING


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3) FILLING/IMMERSION IN OIL/CHEMICALS ETC

4) PERIODIC CHECKS/MAINTAINING REQUIRED NITROGEN PRESSURE IN TANKS OFTRANSFORMERS; BHEL WILL PROVIDE THE NITROGEN GAS FOR THE SAME. HOWEVERCONTRACTOR SHALL HANDLE THE CYLINDERS AT STORES, TRANSPORT TO POINT OFUSE, FIT-UP REFILLS AND RETURN EMPTY CYLINDERS TO BHEL STORES.

5) HT MOTORS

FOR PRESERVATION OF HT MOTORS, SPACE HEATERS HAVE TO BE KEPT ENERGIZEDTO AVOID INGRESS OF MOISTURE. INSULATION RESISTANCE HAS TO BE MEASUREDAND RECORDED AT SPECIFIED INTERVALS TILL THESE ARE ISSUED FOR ERECTION.BHEL WILL PROVIDE NECESSARY CABLES, SWITCHES ETC. FOR THIS, HOWEVERCONTRACTOR SHALL INSTALL, OPERATE AND MAINTAIN THE SAME.

BHEL WILL PROVIDE FREE OF COST ALL PRESERVATIVES LIKE PRESERVATIVE OIL,LUBRICANTS, CHEMICALS, INHIBITORS, CAPS ETC EXCEPT PRIMERS & PAINTS. CONTRACTORSHALL PROVIDE RED OXIDE ZINC CHROMATE (ROZC) PRIMER CONFORMING TO IS:2074 OFREPUTED MANUFACTURES (E.G. ASIAN PAINTS, BERGER, JENSON & NICHOLSON, BOMBAYPAINTS, SHALIMAR OR ANY OTHER BHEL APPROVED MANUFACTURER) REQUIRED FORPRESERVATION SHALL BE PROVIDED BY THE CONTRACTOR AND USED FOR THIS PURPOSE.

IN THE PROCESS THE IDENTIFICATION MARKS, COMPONENT/MATERIAL CODES, MATCHMARKS MAY HAVE TO BE REPAINTED. THIS WORK AFTER PRESERVATION COMPONENTS ARETO BE STACKED PROPERLY, PERIODICAL REPORTS ON THE PRESERVATION CARRIED OUTSHOULD BE SUBMITTED TO BHEL IN THE PRESCRIBED FORMATS.

(3) RECORD KEEPING

CONTRACTOR SHALL PREPARE, MAINTAIN AND UPDATE VARIOUS MM RECORDS, ASSOCIATED WITHMATERIALS MANAGEMENT OPERATION OF BHEL AT PROJECT SITE. TWO SYSTEMS OF RECORDKEEPING/CAPTURING INFORMATION & DATA AT VARIOUS STAGES ARE IN VOGUE VIZ.

i. MANUAL LEDGERS & RECORDS.

ii. COMPUTERIZED DATABASE APPLICATION: BHEL HAS DEVELOPED A SOFTWAREAPPLICATION NAMED SITE OPERATIONS MANAGEMENT SYSTEM (SOMS) THATCAPTURES ALL THE DATA IN THE ENTIRE CHAIN OF TRANSACTIONS STARTING WITHMASTER LIST OF PROJECT MATERIALS, RECORDS OF DISPATCH, RECEIPT,INSPECTION, ISSUE, RETURN, CONSUMPTION ETC.

SOME OF THESE RECORDS ARE MASTER SHIPPING/PACKING LIST, LR/RR REGISTER, DAYBOOKREGISTER, STOCK REGISTER, RECORDS OF ISSUES TO & RETURN OF MATERIALS IN RESPECT OFVARIOUS ERECTION SUBCONTRACTORS, INSURANCE CLAIM RECORDS, PERIODICAL STATUS REPORTSIN VARIOUS FORMATS COVERING DESIRED ASPECTS AND OUTPUT INFORMATION AS PERBHEL/CLIENTS REQUIREMENT.


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BHEL-PSWR



CONTRACTOR WILL PROVIDE NECESSARY HARDWARE, SOFTWARE & STATIONARY ETC. AND SHALLTAKE UTMOST CARE TO ENSURE THAT THESE PROPERTIES AND RECORDS ARE PROTECTED FROM ANYDAMAGE OR LOSS. BHEL WILL RECOVER THE COST OF SUCH PROPERTY / EXPENSES OF RESTORATIONFROM THE CONTRACTOR WITH 30% OVERHEAD CHARGES IN CASE OF ANY LOSS/DAMAGEATTRIBUTABLE TO NEGLIGENCE/FAILURE ON CONTRACTORS PART.


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SL NO ACTIVITY/DESCRIPTION MINIMUMNO. OFPERSONS

REMARKS

1 MATERIAL RECEIPT/UNLOADING,COLLECTION/ BOOKINGS

2 TO BE DEPLOYED FROM BEGINNING

2 DETAILED VERIFICATION 1 TO BE DEPLOYED FROM BEGINNING3 MATERIAL ISSUE (BOILER) 2 +1 1ST No. FROM BEGINNING AND 2ND

FROM 6 MONTH AND 3rd No. FROM12th MONTH ONWARDS

4 MATERIAL ISSUE (TG, T&P, ELEC, C&I) 2 FROM THE START OF TG ERECTION5 PRESERVATION 1 + 3 GANG OF 3 LABOURS LEAD BY 1

QUALIFIED PERSON FROM 5 THMONTH ONWARDS

6 RECORD KEEPING (BOILER STOCK) 2+1 2 FROM BEGINNING and 3rd FROM

4th MONTH ONWARD7 RECORD KEEPING (TG, ELEC, C&I

STOCK)1 FROM THE START OF TG ERECTION

8 RECORD KEEPING (T&P STOCK, MRC,ASSISTANCE IN INSURANCE CLAIMS,PURCHASE ETC)

1 FROM 4TH MONTH ONWARDS

NOTE: THE NO. OF PERSONS INDICATED ABOVE IS TENTATIVE AND ACTUAL DEPLOYMENT MAY VARYBASED ON WORK LOAD AND SITE REQUIREMENT, NOR THE DEPLOYMENT ABSOLVES THECONTRACTOR FROM HIS RESPONSIBILITY TOWARDS THE SATISFACTORY EXECUTION OF THE JOB

IN CASE THE CONTRACTOR DOES NOT DEPLOY OR DELAYS DEPLOYMENT OF ABOVE SAIDMANPOWER WITH REFERENCE TO SPECIFIC INSTRUCTIONS FROM BHEL, BHEL WILLRECOVER NON-REFUNDABLE PENALTY PER MAN- DAY @ Rs 500

10.17

PAYMENT FOR ALL MATERIALS INCLUDING OD AND HEAVIER COMPONENTS SHALL BE REGULATED ONTHE ACCEPTED UNIT RATE AS PER SL NO A OF RATE SCHEDULE.


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Chapter-III MATERIAL HANDLING AND MATERIALMANAGEMENT OF MATERIALS RECEIPT BY RAIL

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11.1

PRESENTLY THERE IS NO RAILWAY SIDING IN THE PROJECT PREMISES. HOWEVER, IT MAY BE MADEAVAILABLE AT A LATER DATE. ALL THE CONSIGNMENTS REACHING THE PROJECT SITE BY RAIL SHALLBE UNLOADED AT THE RAILWAY SIDING, FOLLOWED BY LOADING ON TRUCK/TRAILER, LOCALTRANSPORTATION FROM RAILWAY SIDING TO THE STORAGE YARD/STORES, UNLOADING,VERIFICATION AND STACKING AND PRESERVATION AS APPLICABLE TO THE CONSIGNMENTSARRIVING BY ROAD. THE APPROXIMATE DISTANCE FORM MAIN STORAGE YARD TO RAILWAY SIDINGWILL BE 6-7 KM.

11.2IT WILL BE RESPONSIBILITY OF THE CONTRACTOR TO KEEP IN TOUCH WITH OFFICIALS OF BHEL ANDRAILWAYS REGARDING ADVANCE INFORMATION ABOUT ARRIVAL OF CONSIGNMENTS. THECONTRACTOR SHALL COLLECT RAILWAY RECEIPTS OR OTHER SUCH DESPATCH DOCUMENTS.

11.3CONTRACTOR SHALL DEPLOY HIS CRANE, TRAILERS/TRUCKS AND ALL OTHER T & P INCLUDINGADDITIONAL T & P AND MANPOWER ETC FOR HANDLING OF MATERIALS AT SUCH UNLOADING BAY/LOCATION AND TRANSPORT TO STORES/ STORAGE YARD.

11.4CONTRACTOR SHALL IN HIS OWN INTEREST ARRANGE TO RELEASE THE RAILWAY WAGONS/RACKSWITH UTMOST ALACRITY TO AVOID ANY DEMURRAGE CHARGES. DEMURRAGE/ WHARFAGE ETC.,WHICH RESULT DUE TO CONTRACTORS FAULT, SHALL BE RECOVERED FROM THE BILL PAYMENT DUETO THE CONTRACTOR.

11.5CONTRACTOR SHALL PROVIDE AREA LIGHTING AT RAILWAY SIDING FOR HANDLING OF MATERIALS

DURING EVENING/ NIGHT.

11.6ALL THE RESPONSIBILITIES SPECIFIED IN THE CONTRACTORS SCOPE FOR THE MATERIALS RECEIVEDBY ROAD SHALL ALSO BE APPLICABLE MUTATIS-MUTANDIS FOR ALL THE CONSIGNMENTS RECEIVEDBY RAIL AT RAILWAY SIDING.

11.7FOR THE CONSIGNMENTS RECEIVED BY RAIL THE PAYMENT WILL BE REGULATED ON PRO-RATA BASISON THEACCEPTED UNIT RATE AS PER SL NO B OF RATE SCHEDULE. THE ABOVE ALSO INCLUDESALL COSTS TOWARDS UNLOADING FROM THE WAGON AT THE UNLOADING SIDING IN THE PLANT ANDLOADING ON THE TRANSPROT AND THE COST TOWARDS INTERNAL TRANSPORTATION TO STORAGEYARD/ STORES SHED OF BHEL/ CLIENT.


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Chapter-IV RESHIFTING AND RESTACKING

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12.1 RE-SHIFTING AND RE-STACKING

OWING TO SEVERAL PROJECT REQUIREMENTS, MANY COMPONENETS MAY HAVE TO BE SHIFTED

FROM ORIGINALLY STACKED LOCATIONS TO ELSEWHERE WITHIN THE PROJECT PREMISES FOR THELEAD DISTANCE NOT EXCEEDING 2.5 KMS. THIS MAY INVOLVE LOADING OF SUCH MATERIAL ONTO AVEHICLE MOVING TO A NEW LOCATION AND UNLOADING/STACKING INCLUDING PROPERINSCRIPTION OF IDENTIFICATION MARKS IF NEEDED. LIST OF ITEMS DULY CERTIFIED BY BHELOFFICIAL, SHIFTED, UPDATED STOCK RECORDS ABOUT CHANGE IN LOCATION ETC SHALL BEPREPARED/SUBMITTED ALONG WITH THE MONTHLY BILLS.

SEPARATE ITEM RATE SHALL BE QUOTED FOR RESHIFTING AND RE-STACKING OF STACKEDMATERIALS AND THE PAYMENT WILL BE REGULATED ON PRO-RATA BASIS ON THE ACCEPTED UNITRATE AS PER SL NO E OF RATE SCHEDULE.

12.2 RE-STACKING/RE-ARRANGING

OVER A PERIOD OF TIME, RESTACKING/REARRANGING OF THE MATERIALS STACKED EARLIER MAYARISE DUE TO VARIOUS REASONS. THE HANDLING OF SUCH ITEMS WILL ALSO BE IN THE SCOPE OFTHIS CONTRACT. THE RESTACKING/ RE-HANDLING MAY BE NECESSITATED FOR ANY EQUIPMENT/MATERIALS COVERED WITHIN THIS WORK SPECIFICATION. CONTRACTOR SHALL DEPLOY NECESSARYRESOURCES LIKE MANPOWER, T&P, EQUIPMENTS ETC TO CARRY OUT THIS EXERCISE INCLUDINGPROPER INSCRIPTION OF IDENTIFICATION MARKS IF NEEDED. LIST OF ITEMS DULY CERTIFIED BYBHEL OFFICIAL, RESTACKED, UPDATED STOCK RECORDS ABOUT CHANGE IN LOCATION ETC SHALL BEPREPARED/SUBMITTED ALONG WITH THE MONTHLY BILLS

RESTACKING AND REARRANGING SHALL BE APPLICABLE FOR MATERIALS RETURNED BY BHELSERECTION CONTRACTORS ALSO.

BIDDER SHALL NOT QUOTE ANY SEPARATE RATE FOR RE-STACKING/RE-ARRANGING OF MATERIAL. THE RATE SHALL BE DERIVED AS 40% OF UNITRATE QUOTED FOR ITEM NO E OF RATE SCHEDULE.


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Chapter-V MATERIAL HANDLING AND MATERIAL MANAGEMENTOF MATERIAL COLLECTION/ DISPATCHES

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13.1 INCOMING MATERIALS (SMALLS ETC)

13.1.1EVEN THOUGH MAJORITY OF CONSIGNMENTS SHALL REACH SITE DIRECTLY FOR DELIVERY. A GOODNUMBER OF CONSIGNMENTS SHALL BE BOOKED ON GOWDOWNS DELIVERY/ DOOR DELIVERY BASISAGAINST ORIGINAL CONSIGNEE COPY BASIS, THE PROCEDURE OF MATERIAL COLLECTION SHALL BEADOPTED AS DETAILED HERE BELOW:

13.1.2CONTRACTOR SHALL KEEP IN TOUCH WITH OFFICIALS OF BHEL REGARDING ADVANCE INFORMATIONABOUT ARRIVAL OF CONSIGNMENTS. THE CONTRACTOR SHALL COLLECT ORIGINAL LRs/RRs/LORRYWAY BILLS OR OTHER SUCH DISPATCH DOCUMENTS

13.1.3THE CONTRACTOR SHALL REMAIN IN REGULAR CONTACT WITH THE CONCERNED TRANSPORTERS OR

RAILWAYS BASED ON THE DISPATCH DOCUMENTS OBTAINED AS STATED ABOVE AND MAKE ALLNECESSARY ARRANGEMENTS FOR COLLECTION / RECEIPT OF THE CONSIGNMENT AS APPLICABLE.CONTRACTOR SHALL TAKE ADVANCE ACTION TO DEPLOY ALL NECESSARY RESOURCES FOR LOCALTRANSPORTATION, HANDLING AND UNLOADING OF THE ANTICIPATED CONSIGNMENTS SO AS TOENSURE NO LOSS OF TIME UPON ARRIVAL OF THE CONSIGNMENTS. LOADING AT TRANSPORTERSGODOWN, LOCAL TRANSPORT UP TO BHEL/ CLIENTS STORES/ SITE AND UNLOADING ATSTORES/STORAGE YARD/SITE, VERIFICATION AND STACKING SHALL ALSO BE IN THE SCOPE OFCONTRACT.

13.1.4DETENTION CHARGES/ DEMURRAGE/ WHARFAGE ETC., WHICH RESULT DUE TO CONTRACTORSFAULT, SHALL BE RECOVERED FROM THE BILL PAYMENT DUE TO THE CONTRACTOR.

13.1.5SEPARATE ITEM RATE SHALL BE QUOTED FOR MATERIAL HANDLING AND MATERIAL MANAGEMENT OFINCOMING MATERIALS (SMALLS/FULL TRUCK LOADS) FROM TRANSPORTERS GODOWNS AND THEPAYMENT WILL BE REGULATED ON PRO-RATA BASIS ON THEACCEPTED UNIT RATE AS PER SL NOC OF RATE SCHEDULE. NO OTHER PAYMENT SUCH AS MINIMUM CHARGES FOR CARRIER ETC WILLBE MADE. ALL ARRANGEMENTS INCLUDING TRANSPORT, LABOUR AND OTHER T&P ETC IS INCONTRACTORS SCOPE. THESE GODOWNS ARE EXPECTED TO BE LOCATED WITHIN A RADIUS OF 50KM APPROX FROM THE PROJECT SITE.

13.1.6ALL THE RESPONSIBILITIES SPECIFIED IN THE CONTRACTORS SCOPE FOR THE MATERIALS RECEIVEDBY ROAD SHALL ALSO BE APPLICABLE MUTATIS-MUTANDIS FOR ALL THE CONSIGNMENTS (INCOMING

SMALLS) RECEIVED FROM TRANSPORTERS GODOWN/S.


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Chapter-V MATERIAL HANDLING AND MATERIAL MANAGEMENTOF MATERIAL COLLECTION/ DISPATCHES

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13.2 OUTGOING MATERIALS/DISPATCHES

13.2.1FOR VARYING REASONS MANY A TIMES, PROJECT MATERIALS / BHEL ASSETS ARE TO BE DISPATCHEDTO OTHER SITES/LOCATIONS.

13.2.2CONTRACTOR SHALL IDENTIFY, TAG, PACK AND PREPARE GATE PASSES FOR THE MATERIALS TO BEDISPATCHED. MATERIALS SHALL BE LOADED ONTO THE OUTGOING VEHICLES WITH DUE CARE ANDHANDED OVER TO THE TRANSPORTER WITH CLEAR GOODS RECEIPT WHICH SHALL BE SUBMITTEDWITH BHEL PROMPTLY. BHEL SHALL MAKE ARRANGEMENT FOR THE TRANSPORT VEHICLES AT ITSOWN COST.SEPARATE ITEM RATE SHALL BE QUOTED FOR MATERIAL HANDLING AND MATERIAL MANAGEMENT OFDISPATCH/OUTGOING MATERIALS AND THE PAYMENT WILL BE REGULATED ON PRO-RATA BASIS ON

THE ACCEPTED UNIT RATE AS PER SL NO F OF RATE SCHEDULE.

13.2.3SUCH MATERIALS WHICH NEED TO BE BROUGHT TO TRNASPORTERS/RAILWAY GODOWN FORBOOKING, ARRANGEMENTS SHALL BE ADOPTED AS MENTIONED BELOW:

CONTRACTOR SHALL ARRANGE SUITABLE VEHICLE FOR TRANSPORTATION OF MATERIALS /SMALLSFROM STORES/STORAGE YARD/SITE TO TRANSPORTERS GODOWNS, IDENTIFY, TAG, PACK ANDPREPARE GATE PASSES FOR THE MATERIALS TO BE DISPATCHED. MATERIALS SHALL BE LOADEDONTO THE OUTGOING VEHICLE WITH DUE CARE AND HANDED OVER TO THE TRANSPORTER WITHCLEAR GOODS RECEIPT WHICH SHALL BE SUBMITTED WITH BHEL PROMPTLY WITHIN THE QUOTEDRATES AS PER SL NO C OF RATE SCHEDULE.


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Chapter-VI Material Management Services

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14.1THE CONTRACTOR UNDER THIS CONTRACT SHALL PROVIDE FOLLOWING CATEGORIES OF SERVICESAT THE PROJECT SITE. THE RESOURCES DEPLOYED FOR MM SERVICES BY THE CONTRACTOR SHALLBE AT THE EXCLUSIVE DISPOSAL OF BHEL ON A FULL TIME BASIS. THESE SHALL NOT BE USED FOR

ANY ACTIVITIES ASSOCIATED WITH THE NORMAL RESPONSIBILITIES ENVISAGED UNDER THISCONTRACT OF MATERIAL HANDLING AND MATERIAL MANAGEMENT:

A. SUPERVISION/SECRETARIAL SERVICES

WORKING LEVEL SUPERVISION OF EACH WORK SPOT SHALL BE IN THE SCOPE OF CONTRACTORUNDER REGULAR MATERIAL HANDLING WORK. ON THE OTHER HAND, SUPERVISORY SERVICES UNDERMM SERVICES SHALL BE AT ONE LEVEL HIGHER THAN WORKING LEVEL SUPERVISION BEING DONE ASCONTRACTORS RESPONSIBILITY TOWARDS MATERIAL HANDLING WORK. BHEL REQUIRES THATTHESE SERVICES SHALL BE TO OVERSEE AND MONITOR THE VARIOUS OPERATIONS/ACTIVITIES OFMATERIAL HANDLING PROCESS. MM SUPERVISORY SERVICES SHALL ENSURE SETTING BROADGUIDELINES TO THE WORKING LEVEL SUPERVISORS, MONITORING PROGRESS OF OVERALL PLAN VIS--VIS IMPLEMENTATION, PROPER AND PROMPT TRACEABILITY OF STOCK IN THE STORES,

IDENTIFICATION OF CORRECTIVE & PREVENTIVE ACTIONS IN MATERIAL HANDLING & STORAGEWORK AND IMPLEMENTATION OF A SYSTEMATIC PROCESS TO FINALLY ENSURE ACHIEVEMENT OF THEPROJECT SCHEDULE.THESE SHALL ALSO INCLUDE SERVICES OF PERSONAL ASSISTANCE IN THE OFFICIAL WORK OF BHELSCONSTRUCTION MANAGER, SECRETARIAL SERVICES FOR CORRESPONDENCES AND DOCUMENTATIONOF VARIOUS DEPARTMENTS OF BHEL SITE (ERECTION, COMMISSIONING, FINANCE & ACCOUNTS,STORES/MATERIAL MANAGEMENT ETC).

CONTRACTOR SHALL RENDER THE SERVICES BY ENSURING DEPLOYMENT OF REQUISITE PERSONNELWITH ADEQUATE (MINIMUM DIPLOMA IN ENGINEERING FOR MM SUPERVISION, GRADUATION FORSECRETARIAL SERVICES) EDUCATIONAL QUALIFICATION, HAVING THOROUGH EXPERIENCE INRELATED FIELD TO ENABLE UNDERSTANDING THE INTRICACIES OF AND SPECIAL REQUIREMENTSINVOLVED IN HANDLING OF PROJECT MATERIALS, INCONSISTENCIES AND UNCERTAINTIES

ASSOCIATED WITH IN/OUT FLOW OF MATERIALS, PROJECT ACTIVITIES AT ODD HOURS & HOLIDAYSAND IRREGULAR WORKING HOURS. CONTRACTOR SHALL ENSURE PROMPT AND TIMELY AVAILABILITYOF SUCH SERVICES.

APPROXIMATELY 220 SERVICE-MONTHS, SPREAD ACROSS VARIOUS NATURE OF SERVICES SHALLBE DEPLOYED PROMPTLY AS PER THE INSTRUCTION OF BHEL.

THE UNIT OF MEASUREMENT OF SUCH SERVICES RENDERED SATISFACTORILY BY ONE PERSONDURING ONE MONTH SHALL BE TERMED AS ONE SERVICE MONTH.

PAYMENT FOR THE SAME SHALL BE MADE AS PER THE SERVICE-MONTH RATE QUOTED BY THEBIDDER IN ITEM NO H OF RATE SCHEDULE.

B. MENIAL SERVICES FOR BHEL OFFICE AND STORES ETC

SCOPE SHALL INCLUDE SERVICES OF OFFICE BOY/ MESSENGER/PEON AT BHEL OFFICE AND STORES,FOR HANDLING CORRESPONDENCES (DAK, DOCUMENTS, DRAWINGS ETC), AND OTHER SERVICES E.G.GARDENING, CLEANING ETC.APPROXIMATELY 210 SERVICE-MONTHS, SPREAD ACROSS VARIOUSNATURE OF SERVICES SHALL BE DEPLOYED PROMPTLY AS PER THE INSTRUCTION OF BHEL.


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Chapter-VI Material Management Services

PAYMENT FOR THE SAME SHALL BE MADE AS PER THE SERVICE-MONTH RATE QUOTED BY THEBIDDER IN ITEM NO I OF RATE SCHEDULE.

NOTE: BHEL AT ITS SOLE DISCRETION RESERVES THE RIGHT TO RE-SHUFFLE THE WORK ALLOCATION

OF THE PERSONNEL DEPLOYED

IN CASE THE CONTRACTOR DOES NOT DEPLOY OR DELAYS DEPLOYMENT OF ABOVE SAIDMANPOWER WITH REFERENCE TO SPECIFIC INSTRUCTIONS FROM BHEL, BHEL WILLRECOVER NON-REFUNDABLE PENALTY PER DAY OF DELAY IN THE FOLLOWING MANNER:

A. SUPERVISION/SECRETARIAL SERVICES @ Rs 500 PER MAN-DAY

B. MENIAL SERVICES FOR BHEL OFFICE AND STORES ETC @ Rs 300 PER MAN-DAY

bhel technical conditions of contract

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