bhel rechs approach documentecare.bhel.in/rechs/images/hr_approach_document.pdf · 2019-01-30 ·...

BHEL RECHS Approach Document

© Corporate HR_CDT 1 | P a g e

Approach Document:

Ecare.bhel.in: An online portal for BHEL retired employees addressing the needs of post

Retiral Medical Benefits under RECHS, BHEL Employee Pension Scheme for retirees of

01.01.2007 & onward, and Scheme for Emergency Needs Mitigation for pre 01.01.2007

retirees, has been consolidated.

The details pertaining to each of the scheme is provided on this portal under separate links

whereby information on a particular subject has been hosted for the benefit and information

of the beneficiaries. The portal address is as under:

Portal hosted at: http://ecare.bhel.in

(a) RECHS portal: A Scheme for post-retirement Medical benefits to all ex-employees

of BHEL who are eligible as per the scheme eligibility conditions and have become

member under the scheme.

(b) Employee Pension Scheme (for retirees of 01.01.2007 & onwards): BHEL EPS

is for all retirees of the Company at Board and below Board level who have retired

on or after 01.01.2007

(c) ENMS (for pre 01.01.2007 retirees): A Scheme to cater to the exigency situation

and to provide financial support to all those BHEL employees who retired prior to

01.01.2007

(d) UHMS (Unified Health Management System): Portal for administration of Medical

benefits applicable for RECHS beneficiaries. Applicable to only revalidated

members

http://ecare.bhel.in/



RECHS Portal

General Information:

Retired Employees Contributory Health Scheme (RECHS) for BHEL retired employees.

New Member: Employee can register for this scheme either at the time of superannuation

or after superannuation through the help of RECHS Initial Membership facility form

provided on the portal, subject to their fulfilling the eligibility criteria as defined under the

scheme.

Step wise process of accessing e-care portal for retired employees:

Click on the link

Click Here

to access

various

Scheme

for retd.

employee

s



Steps for Ex-Employees to navigate RECHS portal:

Step1: Type http://ecare.bhel.in and click on to the link of Retired Employees

Contributory Health Scheme (RECHS). You will be directed to the page below.

The details on the left of the page contains information pertaining to RECHScheme

and about the system, which can be referred for getting membership and

revalidation completed by Ex-Employees.

On the right side of the page, click on login page to access the RECHS portal,

wherein two link buttons pertaining to “Ex-Employee Section” and “HR Section”

would be displayed.

Click on “Ex-Employee Section”

Click Here

http://ecare.bhel.in/



http://ecare.bhel.in/rechs

Step2:

Any Ex-employee with a staff no. and DoB (dd/mm/yyyy) as password can log into the

system and create his/her profile (Personal/Education/Experience etc.) as well as access

information of all the links as mentioned under ecare portal, mentioned in page 1 of this

document. These links are individually available in the drop down list, on the Application

list.

While one logs in to the system, a window would open prompting ex-employee to fill

information pertaining to mobile no. and email id etc. to give access to the individual on

this portal.

Click Here

http://ecare.bhel.in/rechs



Login with your Staff No.

and DoB (dd/mm/yyyy)

Example: 3956725, DoB:

20/12/1953

Even after

entering

credentials, if

unable to log in,

check for pop-

up blocker and

disable

Ex-

Employees

to login

here using

staff no

and

dd/mm/yy

yy as

password



Note: Forgot password link is applicable only when the beneficiary has registered

once on the system with his valid email id and phone no.

The link for reactivation of password change would be sent only on the email id.

Password to be

entered as DoB

in dd/mm/yyyy

ex., 15/08/1947

Forgot

password link –

applicable only

if beneficiary

has registered

on the site once



The screen below pops-up and complete details are to be filled in this screen or else

it shall not allow the applicant to proceed.

Fill all the details and save to proceed to complete the application process.



Pls Note: In case this screen is not visible, check for pop up blocker and disable it.

To create his/her profile viz., Personal/Education/Experience/Interests which is optional

may be stored including photograph etc.) and thereafter all links under ecare portal,

mentioned in page 1 of this document, and pertaining to retired employees is available.

Personal

profile may

be created

using links

available in

this drop

down

In the 2nd drop

down list, all

the portals viz.

RECHS, Pension,

ENMS, UHMS

etc have been

listed for access

of ex-employee

Click on RECHS portal to

revalidate for the new

benefit period/become a

member under the scheme

Photo upload

here

(to be

utilized for

giving

referrals)



For Existing member For New Enrollment under RECHS

Step 3 (a): Process for Initial Membership:

If you are not a RECHS member and would want to avail benefits under the scheme, click

on “RECHS Initial Membership Enrollment Form”

Click here

The link will directly take you to the

revalidation link for the new benefit

period (the process for which is shown

in Step 3 (b) on page 12 below

New Enrollment under RECHS will have

to fill all details as explained in Step 3(a)

to proceed further



Important Instructions:

a. All the fields are mandatorily to be filled up in the enrollment form, failing which the

application will not be submitted.

b. Special care is to be taken while providing data pertaining to mobile number and

email-id, as these shall be used for future correspondence.

c. RECHS Unit/Registration center and Cost center:

Separation/Retired Unit (cost center) – Place from where the ex-employee

retired,

RECHS Unit – the place from where the ex-employee avails RECHS benefits

and

RECHS Registration Center/location – the actual location/place from where

the facility is being utilized.

Ex., (1) Ex. An employee may have retired from Tiruchy, availing benefits from

Tiruchy in which case his cost center, RECHS Unit and RECHS Registration

center/location would be same, i.e., Tiruchy

(2) Ex-employee retired from Haridwar, registered at Delhi, in which case his Cost

center would be Haridwar, RECHS Unit would be ROD and RECHS Registration

center/location would be Delhi.

New

membership

to be

initiated

here

If the details are not

available either contact your

Unit HR or fill offline format

and submit to Unit HR



d. In case of employee who has not yet been marked as retired under SAP system,

there shall not be any data shown up in this system. Only after the retirement action

is run, will the system reflect the details of the ex-employee, although the profile can

be created by the serving employees as well

Click on the “submit” button and the application is submitted to your Unit HR who shall

verify the credentials and validate the Request. The ex-employee would be required to

check the status of his/her application through the link shown under, and when the status

shows accepted, he can pay the requisite amount, to become a member. The Unit HR,

apart from initial membership amount, would key in the “DUES” on employee, if any, which

shall get reflected to him while making the payment.



Check your status – through this link, ex-employee may check the status (pending or

Accepted) of his/her application.

Process for RECHS Members (who already are availing benefits under the scheme):



Step 3(b): For Existing “RECHS Members”

Employees who are already a member under RECHScheme may login with their staff no

and DOB (dd/mm/yyyy) and shall be directed to the page below directly. The process for

submission and payment is shown under



Revalidation History and Dues list:

1. Revalidation of the latest completed benefit period shall be listed here.

2. In case, there are dues pending on Ex-Employee on account of reasons mentioned in

the scheme, based on which the revalidation is held up, the same shall be reflected here

by Unit HR with remarks and the membership shall be discontinued till such time dues are

cleared. Any entry would call for penal re-entry charges to be paid first before membership

is continued. If no such action is required, the message displayed would be “No Dues

Pending” proceed to Pay your revalidation fees.

Dues, if any,

on

individual

will be

captured by

Unit HR

here

Discontinuance

of membership,

will be reflected

here Unit HR

remarks



Note:

Re-Entry fees: In case membership is not revalidated by 31st March of the year of

revalidation and there is a break in continuity of membership, in such cases, re-entry

charges, equivalent to revalidation fees would apply, in addition to the normal revalidation

fees for the financial year (examples are shown below).

- In case of re-entry, the total charges consist of:

o Annual revalidation fees (for current & intermittent period) +

o Re-entry charges (₹. 500/- or ₹.250/-, as the case may be)

Scenario 1:

Membership is not revalidated by 31st March 2017 and instead the individual revalidated

on 25th May 2017, in that case, following would be payable:

- Revalidation fees (Executives) for year 01.04.2017 to 31.03.2018 : ₹.. 500/-, &

- Re-entry charges : ₹.. 500/-

- Total charges : ₹.. 1000/-

Scenario 2:

instead of revalidation by 31.03.2017, he/she revalidates in Jan. 2019

- Re-validation fees (Supervisor) for year 01.04.2017 to 31.03.2018 : ₹.. 250/-,

- Revalidation fees (Supervisor) for year 01.04.2018 to 31.03.2019 : ₹.. 250/-,

- Revalidation fees (Supervisor) for year 01.04.2019 to 31.03.2020 : ₹.. 250/-, &


- Total charges : ₹. 1000/-



Please Note that re-entry charges are meant for continuity of Membership while Penal re-entry

fees@10% at mid of Basic pay in the scale in which the employee retired (Annexure uploaded), is

admissible, in case retired employee defaults on account of non-vacation of Company’s

accommodation, non-payment of dues of Company, non-payment of charges towards medical

treatment over & above entitlements/ceilings prescribed under Company’s rules etc.

Revalidation Fees:

The fees for revalidation is to be paid, by selecting the option to pay online or offline, from

the drop down list

Online Payment Option:

If you are paying online from remote location, in that case Life/Existence certificate, for

each of the beneficiary under the membership is to be uploaded with the requisite fees

deposited online through payment gateway.

The payment advice receipt page would reflect all the details viz., benefit period for which

the membership is being renewed, beneficiaries (Self & Spouse), space for upload of Life

certificate, OPD type (Fixed or In-House) including revalidation fees, re-entry charges etc

are displayed here.



Payment Gateway: the individual shall be directed to payment gateway wherein the

requisite amount due on him as validated by Unit HR would be payable for completing the

process.

Benefit Period

Life/Existence certificate, for

each beneficiary required for

revalidation /registration



Offline Payment Option:

For offline payment, a cash advice for the revalidation shall be reflected, through the

process-path shown under:



This Cash Advice is to be given to the employee who deposit the requisite amount with

Unit Finance and the receipt generated by Finance is to be handed over to Unit HR who

shall key in the receipt no. on his/her dashboard for the membership to get

revalidated/membership renewed for the new benefit period.

Please Note: Since the revalidation online shall hit the UHMS referral module and In-house

Hospital management module / OPD referral (wherever applicable), an entry in Medical book of

the beneficiary is no longer required w.e.f. 01.04.2017 benefit period.



HR ADMINISTRATION:

This section deals with the actions to be taken at the Unit HR level for revalidating or

initiating a new membership under the RECHScheme on to this portal. The steps/process

are elucidated below:

Click Here to

access portal

with login as

staff no. &

password as

staff no.



RECHS Enrollment: Members who have applied for initial membership will have to be

searched here by Unit HR and their membership request acted upon. The employee can

be searched using staff no. and his entire application shall be visible.

Search here for RECHS

new Enrolment/

Applications by staff

no. search



RECHS Membership:

The Eligibility conditions of the retired employees / Medical beneficiaries is to be ensured/checked

against the instructions issued under BHEL RECHS Scheme, from time to time.

Unit HR to

revalidate the

amount for

membership

fees/revalidation

fee here



Pending Application Dash Board: The dash board here would reflect all the pending

application submitted by the ex-employee for revalidation/membership for the Unit. These

application may be validated by HR for onward step of payment by the ex-employees.

Snapshot

view of

RECHS

applicants

and data as

maintained

under SAP

system



Employees Dues Verification:

Dues on an employee on account of House, penal re-entry fees etc. can be filled up here

by Unit HR with remarks for the entry, which shall be reflected in employee’s link under

“DUES” which gets added in addition to revalidation/membership fees and gets reflected

in payment advice. Only on payment of this amount shall the membership gets

initiated/revalidated.

Note: Re-Entry fees: In case membership is not revalidated by 31st March of the year of

revalidation and there is a break in continuity, in such cases, re-entry charges, equivalent

to revalidation fees would apply, in addition to revalidation charges for each financial year.

- In case of re-entry, the total charges consist of:

o Annual revalidation fees (for current & intermittent period) +

o Re-entry charges (₹. 500/- or ₹. 250/-, as the case may be)

Example: Membership is not revalidated by 31st March 2017 and instead the individual

revalidated on 25th May 2017, in that case, following would be payable:

- Revalidation fees (Executives) for year 01.04.2017 to 31.03.2018 : ₹. 500/-, &



Another case: instead of revalidation by 31.03.2017, he/she revalidates in Jan. 2019

- Re-validation fees (Supervisor) for year 01.04.2017 to 31.03.2018 : ₹. 250/-,

- Revalidation fees (Supervisor) for year 01.04.2018 to 31.03.2019 : ₹. 250/-,

- Revalidation fees (Supervisor) for year 01.04.2019 to 31.03.2020 : ₹. 250/-, &

- Re-entry charges : ₹. 250/-


Discontinue

membership,

select here

(Yes/No).

To restore, revert

earlier action

Reason of Dues

are listed here

for selection by

HR and

intimation to

individual.



Beneficiary Updation: Link to be used by Unit HR for addition/deletion of beneficiaries.

Note: In case of employee who has not yet been marked as retired under SAP system, there shall not be

any data shown up in this system. Only after the retirement action is run, will the system reflect the details of

ex-employee (with lag of one day), although profile can be created at any time even by serving employees.

Self, Self& Spouse

and Spouse. All

three action can

be managed from

this link based on

event based

action



Update Address/RECHS Unit:

The provision here would enable Unit HR to change the address / RECHS Unit, on request

from the ex-employee. The dash board here would, by default reflect the existing RECHS

Unit and Registration Center and any changes would be recorded as history on this dash

board.



Pending Membership / Revalidation Membership

All RECHS membership approved by Unit HR and whose payment has been completed

by the ex-employee would be reflected here. The Unit HR would check for life

certificate/Existence certificate (for each beneficiary) and approve.

Revalidation Membership: The same process, as explained above for pending

membership, would follow here.



Membership-Cash / Membership-online:



Revalidation-Cash / Revalidation-Online:

Provision for revalidation-cash, is made when the payment is made offline, and Unit HR

uploads life certificate. The current renewal period is reflected with beneficiaries list and

total charges that are to be paid for revalidation. Life certificate in case of each of the

individual is to be uploaded, against each name.

Thereafter, payment cash advice is generated for the amount payable. The Unit HR would

generate cash receipt and ask the individual to submit the payment advice to the Unit

Finance and get the payment receipt for the payment. This receipt no. is to be entered in

the system.



Key in receipt

no. for

revalidation/

deduction from

last Salary Slip



Revalidation-online:

The same process is to be followed in case of Revalidation-online. However, the process

of payment is online instead of Unit Finance, through payment gateway.

Click to pay

online thru’

payment

gateway



When payment process is completed (either online/offline), thereafter the process of either

registration of new member or revalidation for the new benefit period is completed.



Reports Section:

Gives information on RECHS Summary of Unit, Pending cases, Dues list etc. for better

and timely administration

For any Clarification: Contact Corporate HR Policy I at 011-66337170

System developed in collaboration with CDT Noida and Corp. Policy Group.

*****

bhel rechs approach documentecare.bhel.in/rechs/images/hr_approach_document.pdf · 2019-01-30 ·...

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