bharat petroleum corporation limited lobp …

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BHARAT PETROLEUM CORPORATION LIMITED

LOBP TONDIARPET, CHENNAI

35, VAIDYANATHAN STREET, TONDIARPET, CHENNAI – 600 081

TENDER TYPE : LIMITED TENDER

NOTICE INVITING E-TENDER FOR THE JOB OF “SUPERVISION AND HANDLING

CONTRACT FOR BLENDING OF LUBRICATING OILS AT LUBE OIL BLENDING

PLANT, TONDIARPET CHENNAI”

Tender CRFQ No: 1000336212

Tender Name E-Tender for “SUPERVISION AND

HANDLING CONTRACT FOR

BLENDING OF LUBRICATING OILS AT

LUBE OIL BLENDING PLANT,

TONDIARPET, CHENNAI”

The address of the plant where the Service to

be rendered

M/s. BHARAT PETROLEUM

CORPORATION LTD,

LUBE OIL BLENDING PLANT,

NO.35, VAIDYANATHAN STREET,

TONDIARPET, CHENNAI – 600 081

Due date & time of submission of bids 30.08.2019 by 11:00 AM

Date & time of opening of bids 30.08.2019 at 11.30 AM

Period of Contract 3 years with effect from 01.10.2019

Pre-bid meeting for clarification on tender

conditions will be conducted at our plant at the

above mentioned address

17.08.2019 at 10:30 AM

Earnest Money Deposit (EMD) Not Applicable

Security Deposit

As detailed in the document

Contact Person Senior Manager (Operations), Lubes,

Tondiarpet

Phone : 98403 73662

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You are invited to submit your bids for the job of “SUPERVISION AND HANDLING

CONTRACT FOR BLENDING OF LUBRICATING OILS AT LUBE OIL BLENDING

PLANT, TONDIARPET CHENNAI.”

JOB NAME

SUPERVISION AND HANDLING CONTRACT FOR BLENDING OF LUBRICATING

OILS AT LUBE OIL BLENDING PLANT, TONDIARPET CHENNAI” for a period of three

years with effect from 01.10.2019.

INTRODUCTION

E-bids are invited from tenderers on single-part bid basis for the job of “SUPERVISION AND

HANDLING CONTRACT FOR BLENDING OF LUBRICATING OILS AT LUBE OIL

BLENDING PLANT, TONDIARPET CHENNAI. Please visit our website https://bpcleproc.in

for participating in the tender and submit your bids online.

INSTRUCTIONS TO BIDDERS

1. Tender is to be submitted online only at https://bpcleproc.in. The bids received in any other

form shall not be accepted.

2. Due date & time of submission of tender : 30.08.2019 by 11:00 hours

Date & time of opening of bid : 30.08.2019 at 11:30 AM

3. Tenderer submitting / uploading tender documents through digitally signed certificate shall be

construed as their complete agreement with the terms and conditions and that they have fully

understood the tender documents. The price bid is to be filled online on website

https://bpcleproc.in. Bidders can also view/download the tender documents from our corporate

website www.bharatpetroleum.in.

4. Contact persons : Mrs. P C Vijayalakshmi, Senior Manager (Operations), Lubes Tondiarpet,

Mr. M R Dheeraj Babu, Asst Manager (Lubes) Tondiarpet.

5. As a pre-requisite for participation in the tender, bidders are required to obtain a valid Digital

Signature Certificate of Class IIB and above as per Indian IT Act from the licensed Certifying

Authorities operation under the Root Certifying Authority of India (RCIA) Controller of

Certifying Authorities (CCA). The cost of obtaining such Digital Signature Certificate shall be

borne by the bidder. In case any tenderer so desires, he/she may contact our e-procurement

service provider M/s. E-Procurement Technologies Ltd (EPTL), at their contact no. in Chennai

: 044-26142669 for obtaining Digital Signature Certificate.

https://bpcleproc.in/

http://www.bharatpetroleum.in/

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6. Corrigendum /amendment, if any, shall be published on the e-procurement site

https://bpcleproc.in. In case any corrigendum/ amendment is issued after the submission of the

bid, then such tenderers who have submitted their bids, shall be intimated about the

corrigendum/amendment by an auto-generated email. No written communication will be

circulated. It shall be assumed that the information contained therein has been taken into

account by the tenderer. They have the choice of making changes in their bid before the due

date and time.

7. Tenderers are required to submit their bid online on or before the due date and time of closing

of the tender as depicted in this document. Tenderers shall have to log on to the website

(https://bpcleproc.in) for submitting their bid. The system time (IST) that will be displayed on

e- Procurement web page shall be the time considered for determining the expiry of due date

and time of the tender and no other time shall be taken into cognizance. Tenderers are advised

in their own interest to ensure that their bids are submitted in e-Procurement system well before

the closing date and time of bid. If the tenderer intends to change/revise the bid already entered,

he may do so any number of times till the due date and time of submission deadline. However,

no bid can be modified after the deadline for submission of bids. Once the entire process of

submission of online bid is complete, the tenderers are required to go to option ‘own bid view’

through dashboard and take the print of the envelope receipt as a proof of submitted bid.

8. Bids / Offers shall not be permitted in e-procurement system after the due date /time of tender.

Hence, no bid can be submitted after the due date and time of submission has elapsed.

9. No manual bids/offers along with electronic bids/offers shall be permitted.

10. Bids shall be opened online only. Once the bids are opened, vendors can view the rates quoted

by all the participating bidders in the e-procurement site.

11. No responsibility will be taken by BPCL and/or the e-procurement service provider for any

delay due to connectivity and availability of website. They shall not have any liability to

tenderers for any interruption or delay in access to the site irrespective of the cause. It is

advisable that tenderers who are not well conversant with e-tendering procedures, start filling

up the tenders much before the due date /time so that there is sufficient time available with

him/her to acquaint with all the steps and seek help if they so require. Even for those who are

conversant with this type of e-tendering, it is suggested to complete all the activities ahead of

time. It should be noted that the individual bid becomes viewable only after the opening of the

bid on/after the due date and time. Please be reassured that your bid will be viewable only to

you and nobody else till the due date/ time of the tender opening. The non-availability of

viewing before due date and time is true for e-tendering service provider as well as BPCL

officials.

12. BPCL and/or the e-procurement service provider shall not be responsible for any direct or

indirect loss or damages and or consequential damages, arising out of the bidding process

including but not limited to systems problems, inability to use the system, loss of electronic

information etc.


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13. The bidders shall be deemed to have visited the site and familiarized themselves thoroughly

with the site and working conditions before submitting the tender. Vendors may attend Pre-bid

meet for clarification on tender conditions at our office on 17.08.2019 at 10:30 AM.

14. Offers received after due date and time will not be entertained. Any offer received that is not

adhering to the terms & conditions and other clauses of tender is liable for rejection. The offer

should be complete in all respects. The corporation reserves the right to reject such offers

without assigning any reason.

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ANNEXURE A

INTRODUCTION

Bharat Petroleum Corporation Ltd is a premier oil company engaged in the refining and marketing

of petroleum products, under the aegis of Ministry of Petroleum & Natural Gas. Apart from supply

of fuel across the country, we manufacture and market lubricants under the brand name MAK. The

lubricant demand for Southern region is met through our blending plant located at Tondiarpet,

Chennai. SCOPE OF WORK

1. The address of the plant where the service is to be rendered is as follows:

BHARAT PETROLEUM CORPORATION LIMITED

LUBE OIL BLENDING PLANT

NO.35, VAIDYANATHAN STREET

TONDIARPET, CHENNAI – 600 081

2. The contractor shall arrange minimum number of manpower, ie., Manager – 2, Highly Skilled – 3, Unskilled – 6, to carry out the job entrusted to him. Contract persons shall report for duty in

the shifts. Adequate persons shall be present in each shift. However, in case of emergency or as per

work demand, the no. of persons shall be increased accordingly and working hours may vary.

Persons shall be skilled, with minimum qualification of technical/engineering background, with

experience in PLC/DCS blending operations. Adequate labour to be deployed for manual

operations i.e., additive decantation from barrel, weighment of additives, etc

3. Contractor shall avoid any blend failure, leakage or overflow of vessels during blending operations.

4. Contractor shall strictly adhere/maintain the blend sequence in the kettles as per QC manual of

BPCL

5. Operation of blending process through the automated PLC/DCS or any other computer operated

systems that is available in the plant.

6. If the situation so warrants, blending operations may be carried out manually.

7. Charging input/raw materials viz., base oils, additives, etc. to the blending kettle as per the

instruction of Officer in charge.

8. After each blend, drain out the residual quantity from kettle, if any, before commencement of blend

of another grade.

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9. Contractor to facilitate NIL generation of Slop. No oil should be kept in the blending area.

Oils/additives drained in the barrels/buckets should be taken to respective kettles on the same day.

Records should be maintained for barrels/buckets drained and consumed.

10. Maintaining proper records as per the instruction of Officer In charge.

11. Adherence to standard operating procedures during transfer of Base Oil and Additive from the

storage tanks to the respective kettles.

12. Physical Inventory check of additive every month or as and when required by the officer in-charge

to be carried out and records to be maintained.

13. Sending samples to QC lab as per the instruction of Officer in Charge and collecting the sample

bottles from the QC lab. Arrange the sample bottles neatly in the washing area and maintaining the

records of all QC parameters.

14. Safe Operations of Thermic fluid heater and Compressors as per SOP.

15. Monitoring the stacking and up keeping of the additive stocks in a systematic way and monitor the

usage of the same without loss. Ensure consumption as per FIFO only.

16. At the end of operations ensure that electrical panel, compressor, valves, PLC/DCS, etc. are closed

/shut down properly.

17. All operations must be carried out by adhering to the HSSE policy of the Corporation and

complying to the operating practices of BPCL.

18. Close coordination with filling section for immediate evacuation of blending kettle & ensure

optimum turnaround of the kettles.

19. Nil leak Operations and proper working environment with good housekeeping to be ensured by the

Contractor in the operating area. Any abnormal incident should be immediately brought into the

notice of concerned officer.

20. Duration of this contract shall be three years from 01.10.2019. The contract may be terminated by

BPCL by giving vendor one month's written notice to the contractor.

21. The vendor must strictly adhere to the standard operating procedures of the plant.

22. Contract persons shall assist in fire-fighting, fire drills, etc., as & when required and shall attend

periodical training related to safety, fire-fighting, etc. without fail.

23. The contract persons shall wear uniform, helmet, safety shoes, etc., while on duty. No deviation is

permitted.

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24. The contractor shall meet all the statutory requirements with respect to minimum wages, PF, ESI,

bonus, Leave wages etc. and maintain records of the same.

25. In the event of failure to perform the job satisfactorily, deviating from the statutory rules/act or

involvement of your personnel in any illegal activities, the Company reserves the right to terminate

the contract without notice. Cost of damages, if any, due to negligence of your personnel shall be

deducted from your pending/running bills and security deposit.

26. With prior notice, company reserve the right to terminate the contract in case other than mentioned

above.

27. Sufficient manpower, as stated above, shall be made available during the working hours. In case of

insufficient manpower, Company reserves the right to deduct payment as per minimum wages.

Shift Timings:

1st Shift : 6:00 AM to 2:00 PM

2nd Shift : 2:00 PM to 10:00 PM

General Shift : 8:00 AM to 4:30 PM

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ANNEXURE B

I. GENERAL TERMS & CONDITIONS:

1. The tender is a single part-bid tender. As this is an e-tender, no documents shall be accepted

by courier or post.

2. Any offers that are not adhering to the terms & conditions and other clauses of tender is

liable for rejection. The offer should be complete in all respects. The corporation reserves

the right to reject such offers without assigning any reason thereof. The Corporation

reserves the right to accept or reject any or all the tenders in full or part or divide them

among tenderers without assigning any reasons for doing so and/or carrying out negotiations

with the tenderers in the manner considered suitable by the Corporation.

3. The Bids shall be opened on-line only through our e-procurement site https://bpcleproc.in.

4. The rates finalized for the contract shall remain firm throughout the contractual period. No

escalation or de-escalation shall be allowed.

5. The rates quoted against this tender shall be valid for 180 days from the date of opening of

the tender.

6. The employees of the vendor shall ensure the smooth and trouble free operations. No child

labour is permitted.

7. Strict adherence to HSSE and Plant operation practices shall be ensured by the employees

of the vendor. Non-compliance shall attract penal action and in case of recurring non-

compliance, the contract shall be terminated.

8. Personal Protective Equipment (PPE) namely Safety shoes, helmet, uniforms and hand

gloves, etc. shall be provided to employees at the vendor’s cost. Use of PPEs shall be

ensured in the work area at all times.

9. Cost of Loss of production due to negligence or absenteeism of the staff employed by the

vendor, shall be debited to the vendor.

10. Vendor shall be liable for any loss / accident to company property/personnel due to

negligent or unsafe operations.

11. The contractor shall be ready to commence operation at Lube Oil Blending Plant from the

date of commencement of contract. Time is the essence of contract.

12. BPCL reserves the right to accept any tender in whole or part or reject any or all offers

without assigning any reason to the tenderer.


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13. In case of any discrepancy, inconsistency, error or omission in tender documents, the

tenderer shall bring it to the notice of BPCL for necessary clarification before submission

of bid. No claim shall be entertained after the due date & time for submission of the tender.

14. L-1 bidder shall be decided on the basis of total cash outflow for the tender.

II. SPECIAL TERMS & CONDITIONS

1. The estimated volume to be handled during the contractual period is 136000 KL for 3 years.

This volume is indicative volume only. BPCL cannot guarantee any minimum volume of

business. The volume shall be based entirely on the monthly requirements and additional

requirements, if any, as advised by the Corporation, from time to time.

2. It is solely the responsibility of the vendor to visit the site and familiarize themselves

thoroughly with the site and working conditions before submitting the tender.

3. In case 20 or more contract labour are required to be engaged by the Vendor at the

establishment of the Corporation on any given day, such engagement shall be done by

obtaining requisite License under the Contract Labour (R&A) Act, 1970 from the

appropriate authority.

4. The vendor shall provide signed copies, of appointment letters (on letter head), issued to

and duly acknowledged by each of the contract labour to be deployed at the establishment

of the Corporation, for security purposes. Further, police verification is mandatory for all

employees of the vendor.

5. The vendor shall provide a list of its employees to be deployed at the establishment along

with their personal details and photographs, on its letter head, for issuance of appropriate

Temporary Entry Passes (TEPs). The vendor shall ensure that its employees collect/deposit

the said Temporary Entry Passes at the Security gate while entering / leaving the

establishment. Any change in the particulars of employees deployed by the vendor shall be

intimated to us in advance, along with personal details and photographs of the persons to be

deployed, for issuance of appropriate TEP’s.

6. In case the contractor has deployed incompetent persons, the contractor shall be liable for

penalty as per the Penalty Clause. The contractor is also obliged to carry out the required

jobs engaging persons meeting minimum requisite competencies. The contractor on any

given day should engage adequate number of persons to ensure timely completion of job.

7. The Contractor shall ensure that their employees shall follow the prescribed safety

precautions at the workplace. Contractor shall ensure payment to their employees as per

statutory requirement. The contractor shall comply with Minimum Wages Act, ESI, PF

Bonus and Leave wage rules, etc. or any other statutory rules applicable for employing

contract labour. Payment of ESI, PF, etc. to employees is the responsibility of the contractor

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and details of such statutory remittances should be furnished to us on monthly basis for

verification. In case of any change in the statutory rules, payment mode, etc., contractor

shall abide by the practice as advised by the Corporation. Copies of ESI/PF challan and

record of payment of bonus & Leave wage should be submitted along with the bills.

8. The vendor shall make regular and full payments of wages as per latest applicable rates of

Minimum Wages, and any other payments due to its employees, employed under the

aforesaid contract and furnish necessary proof for the same. The contractor will have to

submit proof of remittance of wages to the contract labour with effect from Oct 2019 by

submitting a ‘bank account money transfer statement’.

9. In case of Central Wages, additional wages has to be paid to the contract labour engaged in

the marketing locations as given below –

If State rates are higher than (Central rates + Additional wages), only State rates will be

payable.

If State rates are higher than Central rates but lesser than (Central + Additional wages),

(Central + Additional wages) will be payable as minimum wages.

The periodic increase in the amount of minimum wage will be automatically

incorporated under the additional wage component i.e. whenever there is an increase in

the Central Minimum Wage rates, the additional wage component will be

proportionately reduced so that there is no change in the total pay-out in terms of wages,

however if cumulative periodic increase in Central Minimum Wage rates during the

contract/service period is more than additional wages then central wages ( central + nil

additional wages) or state rates ,whichever is higher will be payable as minimum wages.

Additional wages as on tender floating date is Rs 81/-(for unskilled labor) and Rs

111.3/- (for highly skilled labor) , which will reduce proportionately with the increase

in central wages.

10. The Vendor shall submit copies of Form 6A (EPF—Annual return) by 30th April of the

year and Form 6 (ESI – six-monthly returns) by 31st May and 30th November. The monthly

bill should be submitted along with proof of submission of challan towards EPF and ESI

contributions for the previous month together with respective ECR (Electronic Challan cum

Return). Any short payment and/or nonpayment of statutory contributions in respect of

contract labour noticed during the course of the contract shall be compensated by the

vendor, including penalty. In the event of failure to do so, the Corporation reserves its right

to deduct any such amount equivalent to such short payment from the payables to the

Contractor or security deposit.

11. The Vendor shall, on a monthly basis, submit to the Corporation, attested copies of

Attendance Register / Muster Roll and Wage Register, in respect of its contract labour

engaged at the establishment. The contractor shall produce all the documents pertaining to

statutory compliance, as and when, sought by the Corporation. The contractor shall furnish

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copies of the documents of such statutory compliance, every month. The contractor shall

comply with the provisions of all applicable Acts and Rules such as The Contract Labour

(R&A) Act, 1970, The Employees Provident Fund and Misc. Provisions Act,1952, The

Employees State Insurance Act, 1948, The Payment of Wages Act, 1936, The Minimum

Wages Act,1948, The Payment of Gratuity Act, 1972, The Payment of Bonus Act, 1965,

and other statutory rules, regulations with their latest amendments, bye-laws applicable or

which may be applicable at Chennai, Tamil Nadu state with regard to the performance of

the work included in this contract from time to time and take such necessary steps as may

be deemed necessary in this regard. The vendor shall keep the Corporation indemnified

against all penalties, claims and liabilities arising out of violation of such Acts, laws or

Regulations etc. by it or its employees.

12. On expiry of contract, the vendor shall be responsible for payment of corresponding amount

to the employees engaged by him as per the formula specified in the Payment of Gratuity

Act, 1972. Acknowledgement of such payment shall be submitted to the Corporation.

13. The vendor shall indemnify the Corporation against any losses caused / incurred due to such

or any acts committed by it or its representatives, which are against the interest of the

company in the course of contract or afterwards.

14. It shall be entirely the responsibility of the vendor to ensure that their employees do not

indulge in any unlawful act, while on duty. In case of any loss to the Corporation’s property

due to negligence of the employees of the vendor, the vendor shall indemnify the

Corporation for the same. In case the vendor defaults in such compensation, the Corporation

shall deduct the same from the amounts due to the vendor.

15. The Vendor shall be solely responsible for settling / resolving any dispute / claim of their

contract labour during the pendency or after completion of the contract.

16. The Vendor shall not sub-contract the whole or any part of this contract to another person

or vendor.

17. The vendor should carry out the police verification of the labour engaged for the job and

the documents/ proofs of the same shall be submitted to BPCL.

18. The age of the contract labour engaged for the job shall neither be less than 18 nor exceed

60 years. Employment of Child Labour is strictly prohibited.

19. Vendor shall provide medical fitness certificate, from registered medical practitioner, for

all their employees to be engaged for the job.

20. Training on HSSE and other operations shall be conducted as per BPCL standard at

workplace. Contractor shall ensure participation of all the employees in such programs.

21. Retention Money clause shall not be applicable for which captioned service.

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22. Payment will be made on monthly basis upon submission of bills. The vendor should submit

their bills before 5th of the following month. Payment shall be released by NEFT mode

within 10 working days of from the date of submission of bills (bill should have all

necessary documents/proofs mention in the tender document).

23. Tax, as applicable, shall be deducted at source. TDS certificates shall be issued to the

Contractor by our Regional office separately after the completion of financial year.

24. In case of non-fulfillment of any of the above terms, the contract would be terminated

without assigning any reasons, whatsoever for the same.

25. For all future correspondences vendor code and tender number must be mentioned in the

letter.

The above conditions are complementary to the general conditions of the tender and have to

be read in conjunction with the same.

III. SECURITY DEPOSIT

Successful bidder shall submit Security Deposit of Rs. 1,00,000/- (Rupees one lakh only)

in the form of Demand Draft in favour of Bharat Petroleum Corporation Limited payable at

Chennai or Bank Guarantee as per format advised by BPCL. The Corporation reserves its

rights to adjust the security deposit fully or in part in lieu of unpaid dues payable to the

Corporation by the Vendor or unpaid dues towards any statutory compliance or amounts

payable by the Vendor to any of its contract labour(s) for the period of their engagement at

the Plant. In case of pendency of any dispute related to such non-payment / less payment of

wages or non-compliance of statutory obligations by the Vendor which may possibly result

into financial liabilities for the Corporation, the Corporation reserves its right to withhold

the amount payable to the contractor or such security deposit. On expiry of contract, the

security deposit shall be refunded to the vendor subject to submitting self declaration of

compliance of all statutory provisions.

IV. PERIOD OF CONTRACT

Period of this contract shall be three years with effect from 01.10.2019. However, this

agreement can be terminated by BPCL by giving the vendor one month's written notice.

V. CANCELLATION / TERMINATION OF CONTRACT

a. If at any time during the period of the contract, it is observed by the Corporation or by an authorized representative(s) that the services rendered by the Agency / its contract labour(s) are not to the satisfaction of the Corporation or any terms of the contract are violated, the Corporation reserves the right to summarily terminate the contract without any notice or compensation thereof.

b. The Corporation reserves right to terminate the contract by giving one month’s notice

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in writing without assigning any reason whatsoever. For all disputes relating to this contract, Arbitration clause as enclosed will be applicable.

c. All legal disputes arising out of this contract shall be under the jurisdiction of courts of Mumbai only.

d. The act of Contractor not disbursing the minimum wages on time and or discounting / evading payment would lead to termination of the contract.

VI. PAYMENT TERMS

i. The monthly bill should be submitted by 5th day of subsequent month. The copy of wage

slip, proof of ESI, PF, bonus and leave wage payments and other related proofs required by

BPCL from time to time should be enclosed alongwith the monthly bill.

ii. The rates quoted by the bidder & mutually agreed upon between the two parties shall be

remain firm during the entire period of the contract.

iii. The Corporation shall make mandatory deductions, i.e., applicable taxes etc. from the

payment due to the vendor at the applicable rates notified from time to time.

VII. PENALTY CLAUSE

Liquidated Damages shall be recovered from the monthly bills of the Contractor on

account of non-performance or under-performance of various activities stipulated in

the contract. LD shall be limited to recovery of 5% of the monthly bill amount. In case

of loss of product due to negligence of the vendor, cost of the product, including all taxes,

shall be recovered.

VIII. RISK PURCHASE

a) Inadequate manpower resulting in loss of production shall entitle the Corporation to get

the job done from any other external agency at the risk and cost of the contractor .

The decision of the Corporation in this regard will be final and binding on the contractor.

b) In case of non-compliance of contractual obligations and any damage or loss or theft to

the property of the Corporation caused due to the negligence or wilful act of the labour

employed by the vendor, the vendor shall be responsible for repairing / replacing the same

at its cost failing which the actual cost incurred towards repair / replacement with suitable

penalty shall be imposed and recovered from the vendors bills.

IX. FORCE MAJEURE CLAUSE

If at any time during the continuance of the Purchase Order the performance in whole or

part by either party of any obligation under the Purchase Order shall be prevented or

delayed by reason of any war, hostility, act of public enmity, civil commotion, sabotage,

fires, floods, explosions epidemics, quarantine restrictions, strikes, lockouts or Acts of

God (hereinafter referred as event), then provided notice of happening of any such event

is given by either party to the other within twenty one days from the date of occurrences

thereof, neither party shall by reasons of such event be entitled to terminate this contract

nor shall either party have any claim for damage against the other in respect of such non-

performance.

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Deliveries under the Purchase Order shall be resumed as soon as practicable after such

event has come to an end or ceased to exist and decision of Executive Director

(LUBRICANTS), Bharat Petroleum Corporation Ltd., as to whether the deliveries have

been so resumed or not, shall be final and conclusive. Provided further that the

performance in whole or part of any obligation under the contract is

prevented/delayed by reason of any such event specified above for period exceeding

sixty days, either party may at their option terminate the Purchase Order.

X. ARBITRATION CLAUSE

a. Any dispute or difference whatsoever arising out of or in connection with this Agreement,

including any question regarding its existence, validity, interpretation, application,

meaning, scope, operation or effect or termination there, shall be referred to ad finally

resolved by arbitration by a Sole Arbitrator, who will be appointed by Director (Marketing)

BPCL and such proceedings shall be conducted in accordance with the Arbitration and

Conciliation Act 1996 for the time being in force or as amended from time to time. The

award made in pursuance thereof shall be final and binding on the parties.

b. The award shall be made in writing and published by the Arbitrator within such time as

the Arbitrator may deem fit and proper.

c. The Arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directions as the Arbitrator may think fit, having regard to

the matters in difference i.e. dispute before him. The Arbitrator shall have all summary

powers and may take such evidence oral and / or documentary, as the Arbitrator in his

absolute discretion thinks fit and shall be entitled to exercise all powers under the Indian

Arbitration Act 1940 including admission of any affidavit as evidence concerning the

matter in difference i.e. dispute before him.

d. The parties against whom the arbitration proceedings have been initiated, that is to say,

Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-

claim or set off before the Arbitrator in respect of any matter in issue arising out of

or in relation to the Agreement without seeking a formal reference or arbitration to the

Director (Marketing) for such Counter-Claim or set off and the Arbitrator shall be entitled

to consider and deal with the same as if the matter arising thereof has been referred to

him originally and deemed to form part of the reference made by Director (Marketing).

e. The Arbitrator shall be at liberty to appoint, if necessary, any Accountant or Engineer

or other technical person to assist him and to act by the opinion so taken.

f. The Arbitrator shall have power to make one or more awards whether interim or otherwise

in respect of the dispute and difference and in particular will be entitled to make separate

awards in respect of claims or cross-claims of the parties.

g. The Arbitrator shall be entitled to direct any of the parties to pay the costs of the other

party in such manner and to such extent as the Arbitrator may in his discretion determine

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and shall also be entitled to require one or both the parties to deposit funds in such

proportion to meet the Arbitrators expenses whenever called upon to do so.

h. The parties hereby agree that the Courts in the City of Mumbai alone shall have

jurisdiction of entertaining any application or other proceedings in respect of anything

arising under this agreement and any award or awards made by the sole Arbitrator

hereunder shall be filed (if so required) in the concerned Courts in the city of Mumbai only.

The arbitration shall be conducted in English language.

XI. REPRESENTATIVE OF THE CONTRACTOR:

The contractor shall within 10 days f r o m t h e d a t e o f execution of the

contract / agreement, intimate names /addresses / photo copies of Representative / Supervisor /

Workers /Driver to be deployed for the tendered job to the Officer in-charge. A n y c h a n g e i n

t h e a b o v e s hall be intimated to Officer in-charge on time.

XII. SUB-CONTRACTING

The contractor shall not assign, sub contract or subject the whole or any part of the works covered

by the contract or any benefit thereof.

XIII. OTHER CONDITIONS:

a. The contractor shall arrange sufficient manpower to carry out the job entrusted to him.

Failure to provide minimum manpower continuously for three days or five days in a week shall

be liable for deduction of payment on prorata basis. Failure to arrange for required manpower

may be construed as breach of contract that may entail BPCL to terminate the contract or take

any other action as may deem fit.

b. Employees deployed in the contract basis are, for all practical purposes, employees of the

contractor and they shall not be entitled for any of the privileges and benefits of the employees

of BPCL. The persons, so deployed, shall have no claim, directly or indirectly for regular

employment or service conditions and any other benefit available to the employees of BPCL.

c. Contractor shall be fully responsible in all respect in case of injuries / accidents to their

employees while on duty

d. The contractor shall equip the work force with proper uniforms, identity cards and other

accessories as deem fit for effective working.

e. The work force posted shall be of good health, good character, amenable to discipline and

should have necessary intelligence for carrying out the work.

XIV. HEALTH SAFETY SECURITY AND ENVIRONMENT POLICY The Successful Tenderer has to abide the following as per applicable to BPCL

1. HSSE Policy of BPCL Tondiarpet Lube Oil Blending Plant

2. Fire Order of the location.

3. Work permit system should be followed strictly as per norms

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XV. DECLARATION BY CONTRACTOR

I/We hereby certify that –

1. I am not related to any of the Directors of BPCL.

2. I am not a partner of a firm in which BPCL director is also a partner.

3. I am not a partner of a firm in which any other partner is related to BPCL Director.

I also certify that M/s. ___________________________________________ (name of the firm which is being considered for the contract) does not have a partner, who is a Director of BPCL or his relative. Organization

Name

Designation

Signature & Stamp / Seal

Date & Place

I,…………………………..Son/Daughter Wife of Shri……………………………Proprietor

/Director / Partner of M/s. ……………………………………………….. do hereby solemnly

affirm and declare as under:

1) that I am the sole Proprietor / Partner / Director of

M/s……………………………………………………………………………………………… 2) that I state and declare that the above Firm / Company

M/s………………………………………………………………………………………………

…….. has never been debarred and / or blacklisted any of State Government / Public Sector

Unit / Public Bodies / Municipalities / any Enforcement Authority. In case, the above

declaration is found to be incorrect or wrong, the contract if awarded to the firm shall be

liable to blacklisted / debarred for future works / contract with Textiles Committee. Any such

action shall however be without prejudice to Textiles Committee’s rights under the law. Signature of the Proprietor / Partner / Director Shri / Smt. / Miss Note: The Signatory shall not affect any variation in the text of declaration. Declaration in any

other form will not be accepted.

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ANNEXURE C

DRAFT AGREEMENT FOR CONTRACT FOR THE JOB OF SUPERVISION AND


BLENDING PLANT, TONDIARPET CHENNAI

THIS AGREEMENT ("Agreement") is made and entered into as of this day ….. From …. Between:

1. BHARAT PETROLEUM CORPORATION LIMITED, a Company incorporated under the

Companies Act, 1956 and having its registered office at BHARAT BHAVAN 4 & 6

CURRIMBHOY ROAD BALLARD ESTATE MUMBAI 400001 Maharashtra India ("BPCL") and

2. Party Name: M/s. (hereinafter called as Vendor).

3. WHEREAS:

(A) BPCL is engaged in refining Crude oil and storing, distributing and selling of the petroleum

products like MS, HSD, LPG, Lubricants, Aviation Turbine Fuel, Solvents, etc. The products are

distributed through wide network of outlets, distributors, channel partners, etc., besides supplying

directly to industries, airline companies.

(B) M/s. ….. (Vendor) is engaged in the business of XXXXXXXXXX

(C) BPCL, Tondiarpet Lube Plant is one of the major Lube blending and filling plants of BPCL

catering to the market demand of Southern India. There are various peripheral and/or non core

activities for production and filling of lubricants. All these jobs are unskilled jobs and do not require

any skilled workmanship.

(D) M/s. ……..(Vendor) willing to offer their services for “JOB OF SUPERVISION AND



NOW, THEREFORE, the parties hereto agree as follows:

Section 1 - DEFINITIONS

For the purpose of this Agreement, including the Exhibits hereto, except as otherwise expressly

provided or unless the context otherwise requires, the terms defined in this Section – I, shall have

the meanings herein assigned to them and any capitalized terms defined elsewhere in this Agreement

by inclusion in quotation marks and parentheses, shall have the meanings so ascribed to them.

"Business Day" shall mean any day other than weekly off day, public or national holiday

"India" shall mean the Republic of India.

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"Plant operations” shall mean various allied and/or peripheral jobs carried out therein for production

of lubricants, for storage and sale as per the market demand. Peripheral activity includes all those

jobs that are unskilled in nature, for production of lubricant products meeting the required

specifications and as may be amended or supplemented by BPCL from time to time.

"Person" shall mean any individual, Corporation, partnership, joint venture, association, joint stock

company, limited liability company, trust, estate, unincorporated organization or governmental

body.

"Plant" shall mean

BHARAT PETROLEUM CORPORATION LTD.,

Lube Oil Blending Plant,

35, Vaidyanathan Street, Tondiarpet,

Chennai 600081

“Charges” shall mean the charges payable by BPCL to the Vendor for the performance of the

services as described in tender and in accordance with this Agreement

"Term" shall mean the period starting on the …… and ending at midnight on the … on which this

Agreement for whatever reason terminates or expires.

WHERAS the vendor agency is desirous of carrying out JOB OF SUPERVISION AND



WHEREAS the Corporation has agreed to appoint the vendor as per the terms and conditions

hereinafter recorded NOW IN THIS AGREEMENT WITNESSETH AND IT IS HEREBY

AGREED by and the parties hereto as follows:-

The vendor shall be bound by all the terms and conditions laid out in the Tender Enquiry and letter

of intent

Section 2 - DURATION

2.1 This Agreement shall be for a term of three years effective 01.10.2019. This agreement may

be terminated as per the Termination Clause stated in the Tender document.

2.2 Termination of this Agreement pursuant to any provision hereof shall not prejudice the

terminating party's rights against the other party accrued prior to the date of termination.

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Section 3 - SCOPE OF WORK

The contractor shall arrange minimum number of manpower, ie., Manager – 2, Highly Skilled

– 3, Unskilled – 6, to carry out the job entrusted to him. Contract persons shall report for duty

in the shifts. Adequate persons shall be present in each shift. However, in case of emergency

with regard to maintenance work in blending area or operations (including Sundays and

Holidays), the no. of persons shall be increased accordingly and working hours may vary.

Persons shall be skilled, with minimum qualification of technical/engineering background, with

experience in PLC/DCS blending operations. Adequate labour to be deployed for manual

operations i.e., additive decantation from barrel, weighment of additives etc

Contractor shall avoid any blend failure, leakage or overflow of vessels during blending

operations. In case of failures, contractor should ensure to evacuate the failed blended product

and take corrective action as per the advise of the Officer in Charge.

Contractor shall strictly adhere/maintain the blend sequence in the kettles as per QC manual of

BPCL

Operation of blending process through the automated PLC/DCS or any other computer operated

systems that is available in the plant.

If the situation so warrants, blending operations may be carried out manually.

Charging input/raw materials viz., base oils, additives, etc. to the blending kettle as per the

instruction of Officer in charge.

After each blend, drain out the residual quantity from kettle, if any, before commencement of

blend of another grade.

Contractor to facilitate NIL generation of Slop. No oil should be kept in the blending area.

Oils/additives drained in the barrels/buckets should be taken to respective kettles on the same

day. Records should be maintained for barrels/buckets drained and consumed.

Maintaining proper records as per the instruction of Officer In charge.

Adherence to standard operating procedures during transfer of Base Oil and Additive from the

storage tanks to the respective kettles.

Physical Inventory check of additive every month or as and when required by the officer in-

charge to be carried out and records to be maintained.

Sending samples to QC lab as per the instruction of Officer in Charge and collecting the sample

bottles from the QC lab. Arrange the sample bottles neatly in the washing area and maintaining

the records of all QC parameters.

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Safe Operations of Thermic fluid heater and Compressors as per SOP.

Monitoring the stacking and up keeping of the additive stocks in a systematic way and monitor

the usage of the same without loss. Ensure consumption as per FIFO only.

The upkeep of the additive stocks and the blending area falls under the supervision of the

Contractor.

At the end of operations ensure that electrical panel, compressor, valves, PLC/DCS, etc. are

closed /shut down properly.

All operations must be carried out by adhering to the HSSE policy of the Corporation and

complying to the operating practices of BPCL.

Close coordination with filling section for immediate evacuation of blending kettle & ensure

optimum turnaround of the kettles.

Nil leak Operations and proper working environment with good housekeeping to be ensured by

the Contractor in the operating area. Any abnormal incident should be immediately brought into

the notice of concerned officer.

Duration of this contract shall be three years from 01.10.2019. The contract may be terminated

by BPCL by giving vendor one month's written notice to the contractor.

The vendor must strictly adhere to the standard operating procedures of the plant.

Contract persons shall assist in fire-fighting, fire drills, etc., as & when required and shall attend

periodical training related to safety, fire-fighting, etc. without fail.

The contract persons shall wear uniform, helmet, safety shoes, etc., while on duty. No deviation

is permitted.

The contractor shall meet all the statutory requirements with respect to minimum wages, PF,

ESI, bonus, etc. and maintain records of the same. The records should be submitted to BPCL as

and when it is solicited.

In the event of failure to perform the job satisfactorily, deviating from the statutory rules/act or

involvement of your personnel in any illegal activities, the Company reserves the right to

terminate the contract without notice. Cost of damages, if any, due to negligence of your

personnel shall be deducted from your pending/running bills and security deposit.

With prior notice, company reserve the right to terminate the contract in case other than

mentioned above.

Sufficient manpower, as stated above, shall be made available during the working hours. In case

of insufficient manpower, Company reserves the right to deduct payment as per minimum wages.

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Shift Timings:

1st Shift : 6:00 AM to 2:00 PM

2nd Shift : 2:00 PM to 10:00 PM

General Shift : 8:00 AM to 4:30 PM

Workmen’s Compensation Liability : The Contractor, his heirs, executors and administrator (and

in the case of a Limited Company, its successors and assigns) shall hold the Company harmless and

indemnified from and against all claims, costs and charges for which the Company shall be liable

under the workmen’s Compensation Act,. And any enactment for the time being in force in that

behalf and any amendments thereof and the expenses to which it shall be put thereunder, both in

respect of personal injuries (within the meaning of the said Act) to the employees and servants of

the Contractor sub-contractor, if any, and/or permitted assigns, arising out of or occasioned during

the currency of this Agreement, through the acts, or omissions whether due to negligence or

otherwise of the Contractor, sub-Contractor(s), permitted assigns and also in respect of the personal

injuries (as understood under the said Act,) to the servants and employees of the company arising

out of or occasioned through, the acts and commissions whether due to negligence or otherwise, of

the contractor, sub-Contractor(s) permitted assigns and/or his servants and employees in carrying

out any of the provisions of the Agreement.

The Contractor shall further indemnify the Company against such claims from third parties in respect

of injuries arising out of or occasioned through the acts and omissions. Whether due to negligence

or otherwise, of the Contractor, sub-Contractors, permitted assigns and/or his servants and

employees in carrying out any of the provisions of this Agreements.

Liability under Employees State Insurance Act : Whenever the Company is required to pay

contributions in respect of the Workmen or employees engaged or employed by or through the

Contractor, his sub-Contractor or permitted assigns, under the Employees State Insurance Act or the

Rules and Regulations made there under either as the Principle Employer or otherwise howsoever,

the Company shall be entitled to recover from the Contractor such contributions which the Company

may pay. The Contractor will discharge his responsibilities under the Employee’s State Insurance

Act, 1948 as an immediate employees engaged or employed by him for the execution of work or as

the next immediate employer in case he has sublet or assigned the Agreement or the instructions as

provided hereinabove. The Contractor acknowledges the rights of the Company to recover the

amount of the contributions paid by it in the first instance in respect of the employees employed by

or through him (the contractor) or by his sub-contractor or permitted assigns, as well as the

employees’ contributions if any either by deduction from any amount payable to him by the

Company under any contract or as a debt payable by him to the Company.

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Statutory Requirements : the Contractor shall conform to the provisions of Acts of parliament of

State Legislature and to any bye-laws, rules, orders or notifications of any Government, Municipal

or local authority for the time being in force affecting the work undertaken by him and will give all

necessary notices to and obtain requisite sanction and permits of and from the Municipal and any

other authority in respect of the said work of the materials to be used thereat and generally will

comply with building and other regulations if such authorities and will keep the Company

indemnified against all claims, penalties and losses that may be incurred by it by reason of any

breach by the Contractor of any statutes bye-laws, rules, regulations, notifications etc.

The contractor undertakes to ensure due and complete compliance with all laws, regulations, rules

etc. Whether of the Central government or the State Government or of any other competent authority

applicable to the workmen employed or whose services are otherwise availed of by the Contractor.

whether in connection with the construction work at the site or otherwise. The Employer shall have

the right to inspect the records maintained by the Contractor concerning such workmen from time

to time and the contactor shall whenever require by the Employer produce such record as the

employer may call upon the contractor to produce for the Employer’s inspection in order to ascertain

whether or not the requirement of all such laws, regulations, rules etc. have been complied with by

the Contractor. In the event of any contravention of such laws, regulations, rules etc. coming to light

whether as a result of such inspection or otherwise the Employer shall have the right to require the

Contractor to effect such compliance within such times as the Employer may prescribe in that behalf

and in the event of the Contractor failing to effect such compliance within the time prescribed by the

Employer then the Employer shall without prejudice to his right be entitled to withhold from the

amount payable to the Contractor any amount payable to the workmen under any such laws;

regulations or rules to make payment thereof to the workmen. The employer shall also have in that

event the right to terminate the contract with immediate effect and to exercise powers reserved to

the Employer under the contract as a result of termination.

Clerical errors to be rectified : Neither party shall take any advantage of any clerical errors or mistake

which may creep in or occur in the specifications, schedule-of rates plans, instructions tenders or

any other papers supplied to or by the Contractor in connection with the work, but such clerical

errors or mistake shall be brought to the notice by the one to the other without any loss of time and

same shall be rectified.

Section 4 - GENERAL TERMS & CONDITIONS

a) The rates finalized for the contract shall remain firm throughout the contractual period. No

escalation or de-escalation shall be allowed.

b) The rates quoted against this tender shall be valid for 180 days from the date of opening of the

tender.

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c) The employees of the vendor shall ensure the smooth and trouble free operations. No child labour

is permitted.

d) Strict adherence to HSSE and Plant operation practices shall be ensured by the employees of the

vendor. Non-compliance shall attract penal action and in case of recurring non-compliance, the

contract shall be terminated.

e) Personal Protective Equipment (PPE) namely Safety shoes, helmet, uniforms and hand gloves,

etc. shall be provided to employees at the vendor’s cost. Use of PPEs and protective cloting

shall be ensured in the work area at all times.

f) Cost of Loss of production due to negligence or absenteeism of the staff employed by the vendor,

shall be debited to the vendor.

g) Vendor shall be liable for any loss / accident to company property/personnel due to negligent or

unsafe operations.

h) The contractor shall be ready to commence operation at Lube Oil Blending Plant from the date

of commencement of contract. Time is the essence of contract.

i) BPCL reserves the right to accept any tender in whole or part or reject any or all offers without

assigning any reason to the tenderer.

j) In case of any discrepancy, inconsistency, error or omission in tender documents, the tenderer

shall bring it to the notice of BPCL for necessary clarification before submission of bid. No claim

shall be entertained after the due date & time for submission of the tender.

Section 5 - SPECIAL TERMS & CONDITIONS

a) The estimated volume to be handled during the contractual period is 136000 KL. This volume is

indicative volume only. BPCL cannot guarantee any minimum volume of business. The volume

shall be based entirely on the monthly requirements and additional requirements, if any, as

advised by the Corporation, from time to time.

b) It is solely the responsibility of the vendor to visit the site and familiarize themselves thoroughly

with the site and working conditions before submitting the tender.

c) In case 20 or more contract labour are required to be engaged by the Vendor at the establishment

of the Corporation on any given day, such engagement shall be done by obtaining requisite

License under the Contract Labour (R&A) Act, 1970 from the appropriate authority.

d) The vendor shall provide signed copies, of appointment letters (on letter head), issued to and

duly acknowledged by each of the contract labour to be deployed at the establishment of the

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Corporation, for security purposes. Further, police verification is mandatory for all employees

of the vendor.

e) The vendor shall provide a list of its employees to be deployed at the establishment along with

their personal details and photographs, on its letter head, for issuance of appropriate Temporary

Entry Passes (TEPs). The vendor shall ensure that its employees collect/deposit the said

Temporary Entry Passes at the Security gate while entering / leaving the establishment. Any

change in the particulars of employees deployed by the vendor shall be intimated to us in

advance, along with personal details and photographs of the persons to be deployed, for issuance

of appropriate TEP’s.

f) In case the contractor has deployed incompetent persons, the contractor shall be liable for penalty

as per the Penalty Clause. The contractor is also obliged to carry out the required jobs engaging

persons meeting minimum requisite competencies. The contractor on any given day should

engage adequate number of persons to ensure timely completion of job.

g) The Contractor shall ensure that their employees shall follow the prescribed safety precautions

at the workplace. Contractor shall ensure payment to their employees as per statutory

requirement. The contractor shall comply with Minimum Wages Act, ESI, PF, bonus and leave

wage rules, etc. or any other statutory rules applicable for employing contract labour. Payment

of ESI, PF, etc. to employees is the responsibility of the contractor and details of such statutory

remittances should be furnished to us on monthly basis for verification. In case of any change in

the statutory rules, payment mode, etc., contractor shall abide by the practice as advised by the

Corporation. Copies of ESI/PF challan should be submitted along with the bills.

h) The vendor shall make regular and full payments of wages as per latest applicable rates of

Minimum Wages, and any other payments due to its employees, employed under the aforesaid

contract and furnish necessary proof for the same. The contractor will have to submit proof of

remittance of wages to the contract labour with effect from Oct 2019 by submitting a ‘bank

account money transfer statement’.

i) The Vendor shall submit copies of Form 6A (EPF—Annual return) by 30th April of the year and

Form 6 (ESI – six-monthly returns) by 31st May and 30th November. The monthly bill should

be submitted along with proof of submission of challan towards EPF and ESI contributions for

the previous month together with respective ECR (Electronic Challan cum Return). Any short

payment and/or nonpayment of statutory contributions in respect of contract labour noticed

during the course of the contract shall be compensated by the vendor, including penalty. In the

event of failure to do so, the Corporation reserves its right to deduct any such amount equivalent

to such short payment from the payables to the Contractor or security deposit.

j) The Vendor shall, on a monthly basis, submit to the Corporation, attested copies of Attendance

Register / Muster Roll and Wage Register, in respect of its contract labour engaged at the

establishment. The contractor shall produce all the documents pertaining to statutory

compliance, as and when, sought by the Corporation. The contractor shall furnish copies of the

documents of such statutory compliance, every month. The contractor shall comply with the

provisions of all applicable Acts and Rules such as The Contract Labour (R&A) Act, 1970, The

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Employees Provident Fund and Misc. Provisions Act,1952, The Employees State Insurance Act,

1948, The Payment of Wages Act, 1936, The Minimum Wages Act,1948, The Payment of

Gratuity Act, 1972, The Payment of Bonus Act, 1965, and other statutory rules, regulations with

their latest amendments, bye-laws applicable or which may be applicable at Chennai, Tamil

Nadu state with regard to the performance of the work included in this contract from time to time

and take such necessary steps as may be deemed necessary in this regard. The vendor shall keep

the Corporation indemnified against all penalties, claims and liabilities arising out of violation

of such Acts, laws or Regulations etc. by it or its employees.

k) On expiry of contract, the vendor shall be responsible for payment of corresponding amount to

the employees engaged by him as per the formula specified in the Payment of Gratuity Act, 1972.

Acknowledgement of such payment shall be submitted to the Corporation.

l) The vendor shall indemnify the Corporation against any losses caused / incurred due to such or

any acts committed by it or its representatives, which are against the interest of the company in

the course of contract or afterwards.

m) It shall be entirely the responsibility of the vendor to ensure that their employees do not indulge

in any unlawful act, while on duty. In case of any loss to the Corporation’s property due to

negligence of the employees of the vendor, the vendor shall indemnify the Corporation for the

same. In case the vendor defaults in such compensation, the Corporation shall deduct the same

from the amounts due to the vendor.

n) The Vendor shall be solely responsible for settling / resolving any dispute / claim of their contract

labour during the pendency or after completion of the contract.

o) The Vendor shall not sub-contract the whole or any part of this contract to another person or

vendor.

p) The vendor should carry out the police verification of the labour engaged for the job and the

documents/ proofs of the same shall be submitted to BPCL.

q) The age of the contract labour engaged for the job shall neither be less than 18 nor exceed 60

years. Employment of Child Labour is strictly prohibited.

r) Vendor shall provide medical fitness certificate, from registered medical practitioner, for all their

employees to be engaged for the job.

s) Training on HSSE and other operations shall be conducted as per BPCL standard at workplace.

Contractor shall ensure participation of all the employees in such programs.

t) Retention Money clause shall not be applicable for which captioned service.

u) Payment will be made on monthly basis upon submission of bills. The vendor should submit

their bills before 5th of the following month. Payment shall be released by NEFT mode within

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10 working days of from the date of submission of bills(bill should have all necessary

documents/proofs as mentioned in the tender document)

v) Tax, as applicable, shall be deducted at source. TDS certificates shall be issued to the Contractor

by our Regional office separately after the completion of financial year.

w) In case of non fulfillment of any of the above terms, the contract would be terminated without

assigning any reasons, whatsoever for the same.

x) For all future correspondences vendor code and tender number must be mentioned in the letter.

The above conditions are complementary to the general conditions of the tender and have to

be read in conjunction with the same.

Section 6 - SECURITY DEPOSIT

Successful bidder shall submit Security Deposit of Rs. 1,00,000/- (Rupees one lakh only) in the form

of Demand Draft in favour of Bharat Petroleum Corporation Limited payable at Chennai or Bank

Guarantee as per format advised by BPCL. The Corporation reserves its rights to adjust the security

deposit fully or in part in lieu of unpaid dues payable to the Corporation by the Vendor or unpaid

dues towards any statutory compliance or amounts payable by the Vendor to any of its contract

labour(s) for the period of their engagement at the Plant. In case of pendency of any dispute related

to such non-payment / less payment of wages or non-compliance of statutory obligations by the

Vendor which may possibly result into financial liabilities for the Corporation, the Corporation

reserves its right to withhold the amount payable to the contractor or such security deposit. On expiry

of contract, the security deposit shall be refunded to the vendor subject to submitting self declaration

of compliance of all statutory provisions.

Section 7 - PERIOD OF CONTRACT Period of this contract shall be three years with effect from 01.10.2019. However, this agreement

can be terminated by BPCL by giving the vendor one month's written notice.

Section 8 - CANCELLATION / TERMINATION OF CONTRACT

i. If at any time during the period of the contract, it is observed by the Corporation or by an authorized representative(s) that the services rendered by the Agency / its contract labour(s) are not to the satisfaction of the Corporation or any terms of the contract are violated, the Corporation reserves the right to summarily terminate the contract without any notice or compensation thereof.

ii. The Corporation reserves right to terminate the contract by giving one month’s notice in writing without assigning any reason whatsoever. For all disputes relating to this contract, Arbitration clause as enclosed will be applicable.

iii. All legal disputes arising out of this contract shall be under the jurisdiction of courts of Mumbai only.

iv. The act of Contractor not disbursing the minimum wages on time and or discounting / evading payment would lead to termination of the contract.

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Section 9 - PAYMENT TERMS

The monthly bill should be submitted by 5th day of subsequent month.

The rates quoted by the bidder & mutually agreed upon between the two parties shall be remain

firm during the entire period of the contract.

The Corporation shall make mandatory deductions, i.e., applicable taxes etc. from the payment

due to the vendor at the applicable rates notified from time to time.

Section 10 - PENALTY CLAUSE Liquidated Damages shall be recovered from the monthly bills of the Contractor on account of

non-performance or under-performance of various activities stipulated in the contract. LD shall

be limited to recovery of 5% of the monthly bill amount. In case of loss of product due to negligence

of the vendor, cost of the product, including all taxes, shall be recovered.

Section 11 - RISK PURCHASE a) Inadequate manpower resulting in loss of production, shall entitle the Corporation to get the

job done from any other external agency at the risk and cost of the contractor . The

decision of the Corporation in this regard will be final and binding on the contractor.

b) In case of non-compliance of contractual obligations and any damage or loss or theft to the

property of the Corporation caused due to the negligence or wilful act of the labour

employed by the vendor, the vendor shall be responsible for repairing / replacing the same at

its cost failing which the actual cost incurred towards repair / replacement with suitable penalty

shall be imposed and recovered from the vendors bills.

Section 12 - FORCE MAJEURE CLAUSE If at any time during the continuance of the Purchase Order the performance in whole or part by

either party of any obligation under the Purchase Order shall be prevented or delayed by reason

of any war, hostility, act of public enmity, civil commotion, sabotage, fires, floods, explosions

epidemics, quarantine restrictions, strikes, lockouts or Acts of God (hereinafter referred as event),

then provided notice of happening of any such event is given by either party to the other within

twenty one days from the date of occurrences thereof, neither party shall by reasons of such event

be entitled to terminate this contract nor shall either party have any claim for damage against the

other in respect of such non-performance.

Deliveries under the Purchase Order shall be resumed as soon as practicable after such event has

come to an end or ceased to exist and decision of Executive Director (LUBRICANTS), Bharat

Petroleum Corporation Ltd., as to whether the deliveries have been so resumed or not, shall be final

and conclusive. Provided further that the performance in whole or part of any obligation

under the contract is prevented/delayed by reason of any such event specified above for period

exceeding sixty days, either party may at their option terminate the Purchase Order.

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Section 13 - ARBITRATION CLAUSE

a. Any dispute or difference whatsoever arising out of or in connection with this Agreement,

including any question regarding its existence, validity, interpretation, application, meaning,

scope, operation or effect or termination there, shall be referred to ad finally resolved by

arbitration by a Sole Arbitrator, who will be appointed by Director (Marketing) BPCL and such

proceedings shall be conducted in accordance with the Arbitration and Conciliation Act 1996 for

the time being in force or as amended from time to time. The award made in pursuance thereof

shall be final and binding on the parties.

b. The award shall be made in writing and published by the Arbitrator within such time as the

Arbitrator may deem fit and proper.

c. The Arbitrator shall have power to order and direct either of the parties to abide by, observe

and perform all such directions as the Arbitrator may think fit, having regard to the matters in

difference i.e. dispute before him. The Arbitrator shall have all summary powers and may take

such evidence oral and / or documentary, as the Arbitrator in his absolute discretion thinks fit

and shall be entitled to exercise all powers under the Indian Arbitration Act 1940 including

admission of any affidavit as evidence concerning the matter in difference i.e. dispute before

him.

d. The parties against whom the arbitration proceedings have been initiated, that is to say,

Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim or

set off before the Arbitrator in respect of any matter in issue arising out of or in relation to

the Agreement without seeking a formal reference or arbitration to the Director (Marketing) for

such Counter-Claim or set off and the Arbitrator shall be entitled to consider and deal with the

same as if the matter arising thereof has been referred to him originally and deemed to form

part of the reference made by Director (Marketing).

e. The Arbitrator shall be at liberty to appoint, if necessary, any Accountant or Engineer or

other technical person to assist him and to act by the opinion so taken.

f. The Arbitrator shall have power to make one or more awards whether interim or otherwise in

respect of the dispute and difference and in particular will be entitled to make separate awards

in respect of claims or cross-claims of the parties.

g. The Arbitrator shall be entitled to direct any of the parties to pay the costs of the other party in

such manner and to such extent as the Arbitrator may in his discretion determine and shall also

be entitled to require one or both the parties to deposit funds in such proportion to meet the

Arbitrators expenses whenever called upon to do so.

h. The parties hereby agree that the Courts in the City of Mumbai alone shall have jurisdiction

of entertaining any application or other proceedings in respect of anything arising under this

agreement and any award or awards made by the sole Arbitrator hereunder shall be filed (if so

required) in the concerned Courts in the city of Mumbai only. The arbitration shall be conducted

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in English language.

Section 14 - INTEGRITY PACT PROGRAM:

IP is a pact between BPCL (as a purchaser) on one hand and the bidder on the other hand stating

that the two parties are committed to each other in regard to ensuring transparency and the fair

dealings in this procurement activity. Bidders shall have to essentially sign this pact, for

participating in this tender, as per the proforma given at (Annexure 14) . The salient features of this

program are :

a) All the pages of the Integrity Pact as per the attached proforma (refer annexure D) shall be

submitted in physical form, duly signed by the same signatory who is authorized to sign the

bid documents. Bidder’s failure to submit the IP document duly signed shall result in the bid

not being considered for further evaluation.

b) If the bidder has been disqualified from the tender process prior to the award of the contract

in accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand

and recover from the bidder Liquidated damages amount by forfeiting the EMD/Bid security

as per provisions of the Integrity Pact.

c) If the contract has been terminated according to the provisions of the Integrity Pact, or if

BPCL is entitled to terminate the contract according to the provisions of the Integrity Pact,

BPCL shall be entitled to demand and recover from the contractor, Liquidated Damages

amount by forfeiting the Security Deposit ./ Performance Bank Guarantee as per provisions

of the Integrity Pact.

d) Bidders may seek tender related clarifications from the following officers –

Responsible Officer Alternate Officer

Name P C Vijayalakshmi M R Dheeraj Babu

Designation Sr Mgr Ops (Lubes), TNP Asst Mgr (Lubes), TNP

Address BPCL, Lubes Plant, Tondiarpet BPCL, Lubes Plant, Tondiarpet

Email ID [email protected] [email protected]

Mobile No. 98403 73662 9620450481

mailto:[email protected]

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e) Bidders may raise disputes / complaints, if any, with the following CVC appointed

Independent External Monitor whose name/ address / contact numbers are as given below:

Shri. Virendra Bahadur

Singh

Shri. Sudhir Chowdhary Shri. Vikram Srivastava

ADDRESS ADDRESS ADDRESS

H.No. B-5/64, Vineet

Khand, Gomati Nagar,

Lucknow - 226010

Flat No. 203,

Adarsh CGHS Ltd.

Plot No. 67, Sector – 55,

Gurugram

E-202, Second Floor , Greater

Kailash Part 2, New Delhi - 110048

[email protected] [email protected] [email protected]

Mob. 8853760730 Mob. 9416045656 Mob. 09810642323

Section 15 - REPRESENTATIVE OF THE CONTRACTOR:

The contractor shall within 10 days f r o m t h e d a t e o f execution of the contract

/ agreement, intimate names /addresses / photo copies of Representative / Supervisor / Workers

/Driver to be deployed for the tendered job to the Officer in-charge. A n y c h a n g e i n t h e

a b o v e s hall be intimated to Officer in-charge on time.

Section 16 - SUB-CONTRACTING

The contractor shall not assign, sub contract or subject the whole or any part of the works covered

by the contract or any benefit thereof.

Section 17 - OTHER CONDITIONS

a) The contractor shall arrange minimum number of manpower, ie., Manager – 2, Highly Skilled – 3, Unskilled – 6, to carry out the job entrusted to him. Failure to provide minimum manpower

continuously for three days in a week shall be liable for deduction of payment on prorata basis.

Failure to arrange for required manpower may be construed as breach of contract that may

entail BPCL to terminate the contract or take any other action as may deem fit.

b) Employees deployed in the contract basis are, for all practical purposes, employees of the

contractor and they shall not be entitled for any of the privileges and benefits of the employees

of BPCL. The persons, so deployed, shall have no claim, directly or indirectly for regular

employment or service conditions and any other benefit available to the employees of BPCL.

c) Contractor shall be fully responsible in all respect in case of injuries / accidents to their

employees while on duty.

d) The contractor shall equip the work force with proper uniforms, identity cards and other

accessories as deem fit for effective working.

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e) The work force posted shall be of good health, good character, amenable to discipline and

should have necessary intelligence for carrying out the work.

Section 18 - HEALTH SAFETY SECURITY AND ENVIRONMENT POLICY The Successful Tenderer has to abide the following as per applicable to BPCL

HSSE Policy of BPCL Tondiarpet Lube Oil Blending Plant

Fire Order of the location.

Work permit system should be followed strictly as per norms

Section 19 - CONFIDENTIALITY A party (Recipient) shall maintain the confidentiality of all data and technical information

supplied by the other party (Disclosing Party), relating to the manufacture or blending of

Finished Products and re-packaging of bulk finished products. The Recipient shall not use

the data and technical information for any purpose other than to manufacture, blend and ship

the Finished Products or to re-package and ship the finished products and shall not disclose

the data or technical information to any third party.

IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their

duly authorized representatives.

SIGNED for and on behalf of BHARAT PETROLEUM CORPORATION LIMITED by Name:

Title: PLANT MANAGER LOBP TONDIARPET WITNESSES: 1. 2. SIGNED for and on behalf of M/S. Name:

Title : WITNESSES 1.

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2.

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Annexure D

(The following Proforma of Integrity Pact (IP) shall be submitted by the Tenderer(s) on plain

paper along with Technical Bid. All the pages of the Integrity Pact shall be duly signed, by the

same signatory who is authorized to sign the tender documents. Tenderers failure to return

the duly singed Integrity Pact along with Technical Bid shall result in tender not being

considered for further evaluation.)

INTEGRITY PACT

Between

Bharat Petroleum Corporation Limited (BPCL) hereinafter referred to as "The Principal",

And

………………………..hereinafter referred to as "The Bidder/Contractor/Supplier"

Preamble

The Principal intends to award, under laid down organization procedures, contract/s for

………………..The Principal values full compliance with all relevant laws and regulations, and

the principles of economic use of resources, and of fairness and transparency in its relations with

its Bidder/s, Contractor/s and Supplier/s.

In order to achieve these goals, the Principal cooperates with the renowned international Non-

Governmental Organisation "Transparency International"(TI). Following TI's national and

international experience, the Principal will appoint an Independent External Monitor who will

monitor the tender process and the execution of the contract for compliance with the principles

mentioned above.

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Section 1 - Commitments of the Principal :

(1) The Principal commits itself to take all measures necessary to prevent corruption and to

observe the following principles:

a) No employee of the Principal, personally or through family members, will in connection

with the tender, or the execution of the contract, demand, take a promise for or accept,

for himself/herself or third person, any material or immaterial benefit which he/she is not

legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and reason.

The Principal will, in particular, before and during the tender process, provide to all

Bidders the same information and will not provide to any Bidder confidential / additional

information through which the Bidder could obtain an advantage in relation to the tender

process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.

(2) If the Principal obtains information on the conduct of any of its employees which is a criminal

offence under the relevant Anti-Corruption Laws of India, or if there be a substantive

suspicion in this regard, the Principal will inform its Vigilance Office and in addition can

initiate disciplinary actions.

Section 2 - Commitments of the Bidder / Contractor/Supplier:

(1) The Bidder / Contractor/Supplier commits itself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his participation

in the tender process and during the contract execution.

a) The Bidder / Contractor/Supplier will not, directly or through any other person or firm,

offer, promise or give to any of the Principal's employees involved in the tender process

or the execution of the contract or to any third person, any material or immaterial benefit

which he/she is not legally entitled to, in order to obtain in exchange, any advantage of

any kind whatsoever during the tender process or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Bidders into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to

prices, specifications, certifications, subsidiary contracts, submission or non-submission

of bids or any other actions to restrict competitiveness or to introduce cartelisation in the

bidding process.

c) The Bidder / Contractor/Supplier will not commit any offence under the relevant Anti-

Corruption Laws of India; further the Bidder / Contractor/Supplier will not use

improperly, for purposes of competition or personal gain, or pass on to others, any

information or document provided by the Principal as part of the business relationship,

regarding plans, technical proposals and business details, including information

contained or transmitted electronically.

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d) The Bidder / Contractor/Supplier will, when presenting his bid, disclose any and all

payments he has made, is committed to, or intends to make to agents, brokers or any

other intermediaries in connection with the award of the contract.

(2) The Bidder / Contractor/Supplier will not instigate third persons to commit offences outlined

above or be an accessory to such offences.

Section 3 - Disqualification from tender process and exclusion from future contracts :

If the Bidder, before contract award, has committed a transgression through a violation of

Section 2 or in any other form such as to put his reliability or credibility as Bidder into

question, the Principal is entitled to disqualify the Bidder from the tender process or to

terminate the contract, if already signed, for such reason.

(1) If the Bidder/Contractor/Supplier has committed a transgression through a violation of

Section 2 such as to put his reliability or credibility into question, the Principal is also entitled

to exclude the Bidder / Contractor/Supplier from future contract award processes. The

imposition and duration of the exclusion will be determined by the severity of the

transgression. The severity will be determined by the circumstances of the case, in particular

the number of transgressions, the position of the transgressors within the company hierarchy

of the Bidder and the amount of the damage. The exclusion will be imposed for a minimum

of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration of the

available evidences, concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right to

resort to and impose such exclusion and further accepts and undertakes not to challenge or

question such exclusion on any ground, including the lack of any hearing before the decision

to resort to such exclusion is taken. This undertaking is given freely and after obtaining

independent legal advice.

(4) If the Bidder / Contractor/Supplier can prove that he has restored / recouped the damage

caused by him and has installed a suitable corruption prevention system, he Principal may

revoke the exclusion prematurely.

Section 4 - Compensation for Damages :

(1) If the Principal has disqualified the Bidder from the tender process prior to the award

according to Section 3, the Principal is entitled to demand and recover from the Bidder

liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal is

entitled to terminate the contract according to Section 3, the Principal shall be entitled to

demand and recover from the Contractor/Supplier liquidated damages equivalent to Security

Deposit / Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur subject

only to condition that if the Bidder / Contractor/Supplier can prove and establish that the

exclusion of the Bidder from the tender process or the termination of the contract after the

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contract award has caused no damage or less damage than the amount of the liquidated

damages, the Bidder / Contractor/Supplier shall compensate the Principal only to the extent

of the damage in the amount proved.

Section 5 - Previous Transgression :

(1) The Bidder declares that no previous transgression occurred in the last 3 years with any other

Company in any country conforming to the TI approach or with any other Public Sector

Enterprise in India that could justify his exclusion from the tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender

process or the contract, if already awarded, can be terminated for such reason.

Section 6 - Equal treatment of all Bidders / Contractors /Suppliers/ Subcontractors:

(1) The Bidder/Contractor/Supplier undertakes to demand from all subcontractors a commitment

in conformity with this Integrity Pact, and to submit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all Bidders,

Contractors/Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this Pact

or violate its provisions.

Section 7 – Punitive Action against violating Bidders / Contractors /

Suppliers/Subcontractors :

If the Principal obtains knowledge of conduct of a Bidder, Contractor, Supplier or

Subcontractor, or of an employee or a representative or an associate of a Bidder,

Contractor, Supplier or Subcontractor which constitutes corruption, or if the Principal has

substantive suspicion in this regard, the Principal will inform the Vigilance Office.

Section 8 - Independent External Monitors :

(1) The Principal has appointed competent and credible Independent External Monitors for this

Pact. The task of the Monitor is to review independently and objectively, whether and to

what extent the parties comply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and performs

his functions neutrally and independently. He reports to the Chairperson of the Board of the

Principal.

(3) The Bidder/Contractor/Supplier accepts that the Monitor has the right to access without

restriction to all Project documentation of the Principal including that provided by the

Bidder/Contractor/Supplier. The Bidder/Contractor/Supplier will also grant the Monitor,

upon his request and demonstration of a valid interest, unrestricted and unconditional access

to this project documentation. The same is applicable to Subcontractors. The Monitor is

under contractual obligation to treat the information and documents of the

Bidder/Contractor/Supplier/ Subcontractor with confidentially.

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(4) The Principal will provide to the Monitor sufficient information about all meetings among

the parties related to the Project provided such meetings could have an impact on the

contractual relations between the Principal and the Bidder/Contractor/Supplier. The parties

offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will

so inform the Management of the Principal and request the Management to discontinue or

heal the violation, or to take other relevant action. The Monitor can in this regard submit

non-binding recommendation. Beyond this, the Monitor has no right to demand from the

parties that they act in a specific manner, refrain from action or tolerate action. However, the

Independent External Monitor shall give an opportunity to the Bidder/Contractor/Supplier to

present its case before making its recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the Principal

within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and,

should the occasion arise, submit proposals for correcting problematic situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of an

offence under relevant Anti-Corruption Laws of India, and the Chairperson has not, within

reasonable time, taken visible action to proceed against such offence or reported it to the

Vigilance Office, the Monitor may also transmit this information directly to the Central

Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

Section 9 - Pact Duration :

This Pact begins when both parties have legally signed it. It expires for the

Contractor/Supplier 12 months after the last payment under the respective contract, and

for all other Bidders 6 months after the contract has been awarded. If any claim is made /

lodged during this time, the same shall be binding and ontinue to be valid despite the

lapse of this pact as specified above, unless it is discharged / determined by Chairperson

of the Principal.

Section 10 - Other provisions :

(1) This agreement is subject to Indian Law. Place of performance and jurisdiction is the

Registered Office of the Principal, i.e. Mumbai. The Arbitration clause provided in the main

tender document / contract shall not be applicable for any issue / dispute arising under

Integrity Pact.

(2) Changes and supplements as well as termination notices need to be made in writing. Side

agreements have not been made.

(3) If the Bidder/Contractor/Supplier is a partnership or a consortium, this agreement must be

signed by all partners or consortium members.

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(4) Should one or several provisions of this agreement turn out to be invalid, the remainder of

this agreement remains valid. In this case, the parties will strive to come to an agreement to

their original intentions.

For the Principal For the Bidder/Contractor/Supplier

Place: ____________________ Place: _________________________

Date: _____________________ Date: _________________________

Witness 1: _________________ Witness 1: _________________

Witness 2: _________________ Witness 2: _________________

(Signature/Name/Address) (Signature/Name/Address)

bharat petroleum corporation limited lobp …

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