Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL

GOVERNMENT

BUREAU OF FIRE PROTECTION

BFP Fire Code Revenue and

Inspection System

User’s Manual

(Assessor)

This system shall cover the assessment, collection and utilization process of the Fire Code Revenues composed of Fire Code Taxes, Fees, Charges and Fines, which includes periodic status monitoring and consolidated reporting from the BFP local units.

The user’s assessor role enables the user to only access functions intended for an assessor such as evaluation and assessment of FSIC, FSEC and Other Clearances applications.

TABLE OF CONTENTS

LOGIN --------------------------------------------------------------------------- 3

DASHBOARD ---------------------------------------------------------------- 4

FSEC --------------------------------------------------------------------------- 11

FSIC ---------------------------------------------------------------------------- 16

OTHER CLEARANCES ---------------------------------------------------- 24

MY ACCOUNT --------------------------------------------------------------- 30

LOGOUT ----------------------------------------------------------------------- 31

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Assessor Manual 1

Login Page

Input username and password to login. Once logged on, the system will automatically sync local to

server and vice versa. After successful synced, notifications will pop. The default username is your

Account Number and the password is the same with your password in the Human Resource

Information System.

A – Settings Button: Click this button to set

your unit station and input the desired

database settings.

D – Login Button: Click this button to enter into

the system after you input your valid username

and password.

A

D

Figure 3.7

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Assessor Manual 2

Dashboard Page - Collection Tab

This is the default view after you successfully login into the system. This page allows you to

view/filter daily, weekly, monthly or yearly collection but by default the collection tab displays the daily

list of collections. On this page there are five (5) tabs, these are Collection, Deposits, OR Status,

Count of Customers and Establishments.

A- Menus: Composed of Dashboard, Administration, Inspection Order, NTC/NTCV/AO/CO,

Establishments, FSEC, Released FSEC, FSIC, Released FSIC, Other Clearances,

Released Other Clearances, Tools/Settings and My Account. Each of these menus have

different functions.

B- Tabs: Composed of Collection, Deposits, OR Status, Count of Customers and

Establishments. Click these tabs to view their functions.

C- List of Collections: This is today’s list of collections.

D- Logout: Click this button to sign out to the system.

Figure 3.8

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Dashboard Page – Deposits Tab

This page allows you to view/filter daily, weekly, monthly or yearly deposits.

Figure 3.9

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Dashboard Page – OR Status Tab

This page allows you to view encoded OR Number at the system, the number of used OR’s

and also the count of spoiled OR/s.

Figure 4.0

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Dashboard Page – Count of Customers Processed Tab This page allows you to view/filter number of customers processed in a daily, weekly, monthly

and daily basis.

Figure 4.1

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Dashboard – Establishments Tab

This page allows you to view establishment inspection status and hazard type.

A – New/Renewal Dropdown: Using this dropdown list button, user can filter

establishments status if it is new or renewal.

B – Establishment Status Dropdown: Use this dropdown list button to filter

establishments inspection status if it is compliant, for compliance, etc.

C – Compliant Button: Click this button to filter establishments with compliant

inspection status.

D – High Hazard Button: Click this button to filter high hazard establishments.

E – Non-Compliant Button: Click this button to filter establishments with non-

compliant inspection status.

F – Moderate/Low Hazard Button: Click this button to filter moderate and low hazard

establishments.

Figure 4.2

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Fire Safety Evaluation Clearance (FSEC)

After the user click the “FSEC” on the left menu, a window form (Figure 6.0) will pop-

up for the evaluation of application for FSEC.

1. EVALUATION - Enter the requirements needed for evaluation and then click the SUBMIT FOR

ASSESSMENT button. Requirements/checkboxes(D) are required.

A - Cancel Button: Click this button to close the form.

B – Submit for Assessment Button: Click this button to save your entry on this form.

C – Textboxes: Input on these textboxes the details of the establishment.

D – Requirements Checkboxes: Check these checkboxes in order to determine if they

complied all the documentary requirements needed for application of FSEC.

Figure 6.0

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2. ASSESSMENT Tab – This page shows all the list of clients to be assessed. Click on the list of

Owner below to start assessment and Dialog Assesment Window (Figure 6.1.1) will appear, Enter

the Value of Building and Others if needed. Click SUBMIT FOR COLLECTION. A pdf will now then

will open to Print the Order of Payment Slip (OPS). Use a Dot Matrix Printer to print the OPS. It is

preformatted to the BFP’s existing OPS.

A – FSEC Tab: It is composed of Assessement, Collection, Plan Evaluator, Chief FSES,

Marshal and Releasing tab. The tab with an light orange color shows that it is selected. These

tab have different functions and can be accessed by the user based on their specific

restrictions/role on the system.

B – Refresh Button: Click this button to refesh the list on this page.

C – Search Button: After the user input search key on search text box (F), click this button to

execute the search command.

D – Search Textbox: Use this textbox to input search key and the click search button.

E – Owner Name Link: Click this link to view the details of the establishment. See Figure 6.1.1.

Figure 6.1

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A – Cancel Button: Click this button to close the form.

B – Submit for Collection Button: After filling-up Value of Building or Others, click this button

to submit the details and ready for collection.

C – Value of Building textbox: Textbox to input value of building.

D – Others textbox: Textbox to input other for collection fees like hotworks.

E – Total textbox: Textbox to show the automatic computation of fees bases from the input on

Value of Building and Others textbox.

Figure 6.1.1

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Assessor Manual 10

Fire Safety Inspection Certificate Page

For FSIC for Occupancy, Click the OCCPANCY MENU and BUSINESS MENU for FSIC for

BUSINESS. Based on series of released JMCs, the FSIC for Business is subdivided into 5 Categories

(New Business, FSIC for Renewal of Business Permit, Renewal of FSIC w/o Valid FSIC, Renewal of

FSIC Valid FSIC during Occupancy Permit Stage and FSIC for New Business without valid FSIC).

A- FSIC Tabs: Composed of Evaluation, Assessment, Collection, Chief FSES, Marshal,

and Releasing Tab.

B- Occupancy: Click this button if the application for FSIC is for occupancy.

C- Business: Click this button if the application for FSIC is Business.

Figure 6.8

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Figure 6.8.1

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Figure 6.8.2

Figure 6.8.3

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Issuance of FSIC for Occupancy/Business

1. Encode all the necessary details and check all the mandatory requirements for FSIC

evaluation. Click SUBMIT FOR ASSESSMENT button to proceed for the next step which is

the assessment of fees to be collected.

Figure 6.9

Figure 7.0

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2. On the Assessment Tab, Click the certain establishment the needs to be process in order to view

the details and in order to assess the fire code fees to be collected. Use the Calculator to compute

for the necessary payment details to be collected then click SUBMIT FOR COLLECTION. It will

automatically print the OPS. Note: Use only dot matrix printer for OPS.

Figure 7.1

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A- FSIC Calculator: Click this button to open a window for FSIC fee computation. See the

Figure below.

B- Submit for Collection: Click this button to save all the entries and in order to proceed into the

next step of FSIC application which is the collection of payment of the application.

C- Cancel: Click this button to close the form.

Figure 7.1.1

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A- Textboxes: Input into these textboxes the fees and the system will automatically

compute the value for collection after clicking the submit button.

B- Compute: Click this button to compute the fees to be collected after the assessor

inputs the value on the textboxes.

C- Cancel: Click this button to close the form.

Figure 7.1.2

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Other Clearances Page

This is the page where user can process different types of application other than FSIC

and FSEC, e.g. Hotworks, Fogging, Conveyance etc.

1. Evaluation Tab

A- Tabs – Just like FSIC and FSEC applications, the Other Clearances also with

tabs. It is composed of evaluation, assessment, collection, Chief FSES, Marshal

and releasing tab.

B- Non-Business Use – Click this button to view different type of other clearance

applications. See the figure below (Figure 7.8.1).

C- Business Use – This button will eventually be deleted from the system.

Figure 7.8

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A – Application type buttons: These are the difference application types of other

clearances. The user can select any of these type depending on what application the

client is applying for.

Figure 7.8.1

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A- Details textbox – These textboxes must be fill-up by the user to continue the

application. Not all the textboxes are required.

B- Submit for Assessment button – Click this button after filling-up the details

textbox to continue the application.

C- Cancel button – Click this button to close the form.

Figure 7.8.2

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2. Assessment Tab – This tab shows the evaluated list of application for other

clearances ready for assessment.

Figure 7.9

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A- Amount Textbox: Input into this textbox the raw amount value not the assessed value.

Figure 7.9.1

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The Menus and functionalities of the system can be access and available based on the user

role every user. A window will pop-up if you are not authorized to access the other functions (Figure

8.0).

Figure 8.0

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My Account

This page allows you to update your password. Just input your new password on New

Password textbox and input in again on the Confirm Password textbox. Click Submit Button to save

your update.

Figure 9.2

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Logout Button

Click this button (A) to sign out/log off onto the system.

Figure 9.3