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    Why job descriptions arefoundational to your talent

    management programs.

    Job DescriptionsNot just a hiring tool anymore

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    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.2 |

    Table of contents

    Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

    Job descriptions

    Job description analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

    Recruiting and onboarding. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

    Performance management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

    Compensation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

    Learning and succession planning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

    Job description resources

    Key questions for your organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

    Job description resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

    About Halogen Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

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    Introduction

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.3 |

    Whats in a job description?

    According to businessdictionary.com, job descriptions are broad, general and

    written statements of a specific job, based on the findings of a job analysis.

    Descriptions generally include duties, purpose, responsibilities, scope,

    and working conditions of a job along with the jobs title, and the name or

    designation of the person to whom the employee reports.

    But formal definition aside, job descriptions are more than a document to be

    created, filed away and forgotten. They are (or should be) living, breathing

    documents foundational to all your talent management programs from

    recruitment and learning to performance evaluations to compensation and

    succession planning.

    The bottom line is that effective job descriptions will help you hire the

    right people for the job and successfully manage the performance and

    development of those already in the job. Additionally, job descriptions help

    support and justify decision-making and compliance requirements under

    laws and guidelines from legislative and regulatory bodies.

    Job descriptions done right

    Are a critical foundational component that supports all yourtalent management programs.

    Introduction

    PerformanceCompensation

    Learning andSuccession

    Recruiting

    Job DescriptionAnalysis

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    Introduction

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.4 |

    A reluctance to get the job done

    Despite the importance of job descriptions, many organizations currently donot link them to most of their talent management processes.

    The reasons are varied, including:

    People are overwhelmed at the thought ofupdating hundreds of job descriptions

    Job descriptions are perceived as lacking

    in validity (so why bother?)

    Theres no central system in place tomaintain job descriptions

    Leaders dont see job descriptions as akey component of an integrated talentmanagement strategy

    But the fact is that ignoring job descriptions or not giving them the

    attention they need is not a good talent management practice. Thats

    because they form a strong foundation for recruitment, performance

    evaluations, compensation, learning and succession planning.

    How job descriptions define culture

    Organizational culture encompasses values and behaviors that contribute tothe unique social and psychological environment of an organization.1

    How do job descriptions relate to culture if at all? Although the role of job

    descriptions is to articulate the minimum requirements not necessarily the

    mission, vision and values that define a culture many organizations choose

    to include core competencies or values on their job descriptions. This helps

    to articulate the culture and define what it means to be a fit within the

    organization. These are common elements that may be transferred to a job

    posting because they help attract the right candidates to the organization.

    1The Business Dictionary. Organizational culture. Accessed June 22, 2015

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    Introduction

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.5 |

    What youll learn in this book:

    Discover why job descriptions play a fundamental role across your talentmanagement programs

    Find out how you can adopt job description practices in your organization,using the Halogen TalentSpace suite

    Read about companies whove adopted job description best practices

    This eBook contains six sections:

    Section 1: Job description analysis: Getting the jobdone right from the start

    Section 2:Recruiting and onboarding

    Section 3:Performance management

    Section 4:Compensation

    Section 5:Learning and succession planning

    Section 6: Case studies Three companies that followbest-practice job description management

    Now, lets get started...

    If a job description is valid, it:

    Defines clarity of the role both for the organization andthe employee

    Defines relationships within an organization

    Helps settle grievances

    Prevents misunderstandings

    Offers insight into the companys structure

    Provides a basis to determine whether or not a personmay perform the job

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    Job description analysis

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.6 |

    Job description analysisGetting the job done right from the start

    If your organization doesnt have job descriptions or theyre out of date,

    a critical first step in the process is to do a job analysis.

    Job analysis is a process for collecting information to help everyone in your

    organization to fully understand and describe the duties and responsibilities

    of a position as well as the knowledge, skills and abilities required to do the

    job. The goal of a job analysis is to get a complete picture of the position

    (i.e., what is done and how).

    The job analysis process isnt just about establishing job requirements its

    also the basis for your compensation strategy and critical to defensibility

    around physical/mental requirements of the job. For example, some industries

    have challenging working conditions, extreme physical requirements or

    unusual requirements. Being able to articulate these requirements is critical.

    Getting it wrong could be catastrophic in terms of workplace mishaps and

    potential accidents down the road.

    duties

    responsibilities

    knowledge

    skills

    abilities

    }

    When done effectively, this analysis provides the informationneeded for writing job descriptions. Types of data collected willvary by organization, however here are some examples:

    Summary of duties (essential

    and non-essential)

    Details of most common duties

    Supervisory responsibilities

    Educational requirements

    Special qualifications

    Experience

    Equipment/tools used

    Frequency of supervision

    Decision-making authority

    Working conditions

    Physical demands of the job

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    Job description analysis

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.7 |

    How to conduct a job analysis

    Typically, there are three methods for conducting a job analysis:

    Questionnaires Interviews Observation

    Although questionnaires are the most popular, they can be difficult to

    respond to, resulting in a lesser quality of information or not enough

    information to build a solid, detailed job description.

    Interviews can provide good insight into whats required for the job, but

    its best to interview more than one individual to get a pool of responses so

    information is not skewed.

    The observation method can yield good information as well, but there is a

    danger of personal bias, and likes and dislikes getting in the way of delivering

    genuine results.

    Often, a combination of methods can be particularly effective by bringing out

    important hidden or overlooked information.

    Whos responsible for creatingjob descriptions?

    The best job descriptions are created not by HR alone, but in collaboration

    with the various stakeholders who have a deep understanding of the

    requirements for the role. This collaborative approach helps ensure

    job descriptions accurately communicate roles, responsibilities and

    accountabilities.

    5 steps for conducting a job analysis

    1. Identify the job(s) to be analyzed.

    2. Determine the procedures to be used (methods)in collecting job data.

    3. Implement the job analysis methods.

    4. Review the data collected through job analysis.

    5. Summarize and document the data collected.

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    Recruiting and onboarding

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.8 |

    Recruiting and onboardingUse job descriptions as a source of information for all of your talent acquisition activities.

    When it comes to making important recruiting decisions, your mission is clear:

    You want to ensure you have the right person for the right job.

    Job descriptions help articulate the knowledge, skills, abilities, competencies

    or other relevant job requirements that are necessary to find the right people.

    As mentioned in the previous section, the best place to start is by conducting

    job analysis.

    A job analysis will help you understand the difference from one job from the

    next and what is required in order to search and find the ideal person for the

    role. Without collecting and capturing these details in a job description your

    organization runs the risk of putting square pegs in round holes. This can

    result in low productivity, job dissatisfaction, increased turnover, high training

    costs, low engagement all those effects of not having clarity of role or the

    right people in the right role.

    Smoother recruiting

    Job descriptions identify the knowledge, skills, experience and certifications,

    and essential functions for a job that should be included in a job requisition.

    This means that your job requisition/posting can more accurately reflect the

    requirements of a role, and your recruiters can more easily identify suitable

    candidates.

    Further, job descriptions provide

    a more solid foundation for

    interview questions and clear

    criteria for evaluating and

    selecting the right candidate for

    the job. Finally, job descriptions

    can help assure selected

    candidates that the job theyve

    been interviewed and hired for

    is the one that theyll do. They

    also know, right from the start,

    what they need to do to succeed

    in the role, which takes some of

    the uncertainty out of accepting

    a new job.

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    Recruiting and onboarding

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.9 |

    Clarity of role and acceleratedonboarding

    During the onboarding process, job descriptions facilitate that all-important

    conversation between the manager and the employee, making sure that the

    manager can explain the role, its connection to the business, expectations for

    the role, and ultimately, from an acknowledgement standpoint. This clarity

    of role ensures the new employee can become a valuable contributor to the

    business faster.

    Tip: Use best-practice templates

    The best way to create and manage consistent, conciseand effective job descriptions is to start with best-practice job description templates. A well-designedtemplate ensures employees, managers, HR and theorganization overall get all the information they need,while making the associated tasks easier for everyone.

    View and download these example job descriptiontemplatesto help you and your organization createbest-practice job descriptions.

    Halogen Job Description Builder is designed to help you with

    your talent acquisition process, but also benefits new employees

    by providing them a job description when they start with the

    organization. Additionally, the solution keeps a record of

    sign-off/acknowledgement from the employee confirming,

    Yes, I get my job. I understand what these requirements are,

    and I have talked about them with my manager.

    Using Halogen Job Description Builder with the rest of the

    Halogen TalentSpace modules allows you to automatically

    generate appraisals, assessments, and job requisitions based on

    your job descriptions. Job requisitions can kick off onboarding

    programs and learning paths for new employees.

    With Halogens Job Description Builder youre never forced to

    compromise and use one or more static templates for your job

    descriptions. It allows you to configure as many custom job

    description templates as you want and need. Include any

    and all sections important to your organization.

    Halogen Solution

    http://www.halogensoftware.com/learn/forms-and-templates/job-description-templateshttp://www.halogensoftware.com/learn/forms-and-templates/job-description-templateshttp://www.halogensoftware.com/learn/forms-and-templates/job-description-templateshttp://www.halogensoftware.com/learn/forms-and-templates/job-description-templates
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    Performance management

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.10 |

    Performance managementOne of the keys to having an effective and valid employee performancemanagement process is to tie reviews directly to job descriptions

    Job descriptions define the criteria that an employee will be evaluated

    against. They should be used as input when creating performance appraisal

    forms, establishing goals and assessing performance. The clarity they provide

    managers and employees helps drive alignment, productivity, performance,

    satisfaction and engagement.

    Job descriptions help

    provide a benchmark

    that managers can use

    to evaluate performance

    and determine

    appropriate learning

    activities (training,

    mentoring, etc.) to help

    employees close any skill

    gaps and ultimately drive

    higher performance.

    Eliminating unwelcome surprisesat annual review time

    One of the more common complaints managers hear at annual performance

    review time is that an employee is surprised maybe even completely blind-sided at the feedback or the ratings they receive. However, when done

    effectively, performance management ensures that employees always know

    exactly whats expected of them and that, when annual review time rolls

    around, it will be without those surprises that can quickly turn a motivated

    worker into a disengaged one.

    Ongoing performance management along with a detailed job description

    can help eliminate the surprises by artic ulating the duties/tasks an

    employee is accountable for and the required behaviors to per form those

    duties successfully.

    These behaviors are defined, ingrained and measured in the organization

    through competencies the observable and measurable knowledge, skill s,

    abilities and attributes that lead to high-performance and success in a role or

    in the organization. In other words, competencies are a way to describe how

    work gets done.

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    Performance management

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.11 |

    Driving higher performance

    Throughout the performance management process, which should be anongoing year-round activity, managers can compare job descriptions against

    performance and goal progress to determine where skill/competency

    shortfalls exist. With this insight, they can determine appropriate learning

    training activities (training, mentoring, etc.) to help employees close those

    gaps and ultimately drive higher performance.

    To get a broader, fairer view of individual performance, try using 360-degree

    feedback or multirater reviews. As part of the performance review process,

    job-essential duties and competencies can be incorporated into 360-degree

    feedback reviews. And important thing to remember that competencies

    or duties included in the peer-to-peer evaluation be consistent with whats

    being evaluated from a manager and employee perspective.

    As part of the performancereview process, job-essentialduties and competenciescan be incorporated into360-degree feedback reviews.

    With Halogen Job Description Bui lder, you can ensure that every job

    description you create contains key core competencies that reinforce

    your winning culture, align with your organizational values and drive

    continued business success.

    You can also automate the process of updating position descriptions

    using a configurable workflow, and ensure your descriptions

    include competencies, capture essential details and are current and

    consistent across the organization. You can even have employeesregularly review and sign off their position descriptions, so they

    clearly understand expectations.

    Competency management lays the foundation for talent

    management and is required for effective and successful

    performance of a job or task. Halogen Job Description Builder

    leverages a common competency library. You can link specific

    sections in the job description to your employee performance

    appraisal and competency assessment forms to create a common

    language around performance.

    When a change is made to a job description in Halogen Job

    Description Builder, the corresponding performance appraisal

    forms are automatically updated and when c hanges are made to

    competencies, the job description is automatically updated. This

    reduces work for HR and ensures employees are always evaluated on

    the right skills and competencies.

    Halogen Solution

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    Compensation

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.12 |

    CompensationUse job descriptions to ensure your organization fairly and accuratelymanages job classifications, merit matrix, pay decisions and benefit allocations.

    Job descriptions make it easier for compensation teams to compare and

    grade jobs fairly and consistently, and define appropriate salary scales,

    making compensation more transparent and equitable.

    A job description serves as a foundation for job evaluation, which is the

    process of understanding the relative worth of jobs based on qualification

    requirements, skills, knowledge and any other requirements. This underscoresthe importance of conducting a job analysis. See section 1: Job description

    analysis: Getting the job done right from the start.

    Without job analysis and a

    well-crafted job description,

    organizations can compromise

    their total compensation

    strategy, resulting in the

    inability to maintain a

    competitive edge in the labormarket (i.e., attracting, recruiting

    and retaining top talent).

    With Halogen Job Description Bui lder, you can establish a strong

    Job Family and Job Level classification system that supports

    your pay-for-performance program. Then, using Halogen

    Compensation and Halogen Performance, you can suggest

    compensation adjustments that adhere to the job classification

    system and tightly link merit-based pay to accurate performance

    evaluation and ratings.

    Halogen Solution

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    Learning and succession planning

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.13 |

    Learning and succession planningUse job descriptions to define the competencies relevant to yourtalent pools and as a basis for learning and development

    Having solid job descriptions can support stronger learning and development

    programs in your organization. From a learning perspective, if you understand

    expectations for a role and identify what gaps or different levels of

    performance exist within you can determine suitable learning activities for

    these competencies.

    When it comes to employee learning and development,job descriptions benefit everyone across your organization:

    Learning and development teams can define anddevelop a learning offering that meets the needs of theorganization, as well as learning paths for developmentand progression in a specific role and/or area

    Managers can better identify and address their

    employees performance gaps and learning needs

    Employees can see what knowledge/skills/experience/certifications they require for success in their currentrole or need to develop to move into a new role

    Closing gaps and making moves

    Job descriptions and competencies provide clarity on what is required from

    one role to another. For example, if communication is a key competency but a

    skill gap exists, the next step should include determining training activities orkinds of learning paths that will help the employee build greater strength in

    that competency.

    From a leveling prospective,

    if you know which communication

    skills are required for an individual

    contributor versus a supervisory

    level, learning and development

    can be focused on making those

    connections and how to close

    gaps in the current level and

    move employees to the next level.

    Activities for developing employees

    could include formal training, on-

    the-job training, mentoring and

    other informal learning activities.

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    Learning and succession planning

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.14 |

    Job descriptions also play an important role in succession planning. Because

    job descriptions identify what a person needs to be successful in a key role/

    area, they can help define the proficiency requirements for a talent pool.

    For example, if youre looking to fill a specific position, having well-defined,

    job-specific criteria in place will help you identify the strongest candidate.

    Using job descriptions as your foundation enables you to build bench

    strength and the have the talent ready via talent pools to jump into any

    role at any time.

    Onwards and upwards or outwards

    For learning and development teams,job descriptions can be used to createcurricula or learning paths that supportcareer advancement. Job descriptions

    also help employees and managerswith career and development planningand decisions about role changesand/or promotions.

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    Learning and succession planning

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.15 |

    With Halogen Job Description Bui lder, providing job

    transparency is simple. You can give employees and managers

    online access to current and previously assigned job descriptions

    and also make job descriptions accessible to the entire

    organization through the Job Description Repository. For career

    management purposes, Halogen Job Description Builder can

    help employees uncover internal opportunities and encourage

    internal mobility, resulting in more motivated and engaged

    employees.

    Halogen Job Description Builder integrates seamlessly with

    Halogen Performance and Halogen Learning, which enables

    you to link performance and learning management, measure

    effectiveness and the impact on your organizations bottom line.

    The benefit of transparency

    When it comes to job description management, having a certain level oftransparency can be very important especially from a career development

    perspective. Employees who are interested in another job within the

    organization can see the requirements for the position, determine what

    skills they lack, see what a learning path might look like and then have a

    discussion with their manager.

    Its essentially the same from a succession planning and talent pool

    standpoint. Job descriptions that are comprehensive, transparent and

    up-to-date, provide employees with insight into different areas of interest

    they might want to explore further, and

    even areas that they didnt know theywere interested in. Transparency in job

    descriptions can help organizations gauge

    employee interest or lack of interest in other

    roles, which can lead to more effective

    succession planning.

    Halogen Solution

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    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.16 |

    Creating an environment that promotes learning and professional

    development is central to the corporate culture at Bank of Oak Ridge, a

    community bank with locations ac ross North Carolina. To foster those

    values, the bank uses Halogen TalentSpace a cloud-based talent

    management suite that links performance and development, and helps

    them meet regulatory requirements.

    An integral part of this solution is leveraging Halogen Job Description

    Builder, a solution that ensures every role has a job description that

    reflects the competencies needed to succeed in the role and also

    be mapped to the banks performance and learning management

    processes.

    This means if there are performance gaps or training requirements that

    need to be met, managers can discuss them with employees during

    their meetings to review the employees performance and immediately

    assign learning and training as needed.

    Further, the ability to manage and update job descriptions from one

    central, shared online repository provides c onsistency to the process.

    And because employees always have access to the latest version of their

    job descriptions, the system helps to ensure they are aware of their job

    responsibilities.

    For Ladd, Halogen Job Description Builder provides true value. When

    a job description is c reated or updated, competencies are immediately

    reflected in the employees appraisal form. Its seamless, centralized and

    we dont have to think about it. We know it works, and the benefit is that

    we know our job descriptions and talent management processes reflect

    the culture and values of our organization as well as the critical job

    specific competencies for each role.

    Bank of Oakridge

    Read the full Bank

    of Oakridge story

    Three companies that follow best-practice job description management Case Studies

    With Halogen Job Description Builder,

    we can ensure employees and new hires

    have the right skills to succeed because the

    associated competencies written into each

    job description are automatically integrated

    into our performance and learningmanagement processes.

    Wanda Ladd, Director of Human Resources.

    http://www.halogensoftware.com/customers/stories/bank-oak-ridgehttp://www.halogensoftware.com/customers/stories/bank-oak-ridgehttp://www.halogensoftware.com/customers/stories/bank-oak-ridgehttp://www.halogensoftware.com/customers/stories/bank-oak-ridgehttp://www.halogensoftware.com/customers/stories/bank-oak-ridgehttp://www.halogensoftware.com/customers/stories/bank-oak-ridge
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    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.17 |

    Methodist Hospitals is one of the best hospitals in Indiana, ranking 13th

    overall out of 175 hospitals in 201314 (U.S. News & World Report Best

    Hospitals). Its a not-for-profit, community-based healthcare system that

    provides services to individuals who may not be able to pay for them.

    As a safety net hospital, theyre always looking for ways to improve

    efficiencies, while maintaining patient satisfaction.

    A few years ago, Methodist Hospitals had hundreds of different

    job descriptions stored in independent documents. There was no

    consistency between the terminology used to describe job families or

    competencies. This made searching job descriptions impossible, and

    maintaining and updating them very time consuming.

    Theres a big cost in terms of overhead and administrative burden

    for every additional job description, says Ed Klein, Director of

    Compensation, Benefits and HRIS.

    Since the job descriptions were used as the basis for employee appraisalforms, the team at Methodist Hospitals found creating individual

    appraisal forms for each job description overwhelming.

    Back in the dark ages, we had to create an appraisal form for each of

    our job descriptions so our 380 descriptions converted into an

    additional 380 evaluation forms. I shudder when I think of the work

    involved, says Klein.

    Methodist Hospitals turned to Halogen Job Description Builder and

    Halogen Performance to help digitize and manage their existing job

    descriptions and seamlessly link them to appraisal forms.

    The seamless connection between many job descriptions and the

    organizations performance management process has helped the hospital

    maximize its use of ongoing performance management processes.

    Methodist Hospitals

    Read the full Methodist

    Hospitals story

    Three companies that follow best-practice job description management Case Studies

    Now I have one form that automatically pulls

    in correct job descriptions, and through the

    magic of Halogen, takes care of weighting and

    scoring and aggregating important performance

    management data.

    Ed Klein, Director of Compensation, Benefits and HRIS

    http://www.halogensoftware.com/customers/stories/methodist-hospitalshttp://www.halogensoftware.com/customers/stories/methodist-hospitalshttp://www.halogensoftware.com/customers/stories/methodist-hospitalshttp://www.halogensoftware.com/customers/stories/methodist-hospitalshttp://www.halogensoftware.com/customers/stories/methodist-hospitals
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    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.18 |

    Located in Huntington, West Virginia, Cabell Huntington cares for patients

    from more than 29 counties throughout West Virginia, eastern Kentucky

    and southern Ohio. Opened in 1956, it is also a teaching hospital and is

    affiliated with Marshall University Schools of Medicine and Nursing.

    When a new Vice-President of HR came on board, he reviewed existing

    processes and identified areas for improvement. First, performanceappraisal rates need to be improved and the whole process re-evaluated.

    Furthermore, most of the Hospitals paper-based job descriptions and

    evaluation tools were outdated and, in most cases, not connected to

    each other.

    HR would send the necessary documents to managers who had

    employee appraisals due. Often managers expressed how overwhelming

    it was to deal with the piles of paper. Complaints aside, the HR team had

    to keep unhappy managers on track, costing the hospital considerable

    time and money.

    Once the performance review process started, multiple hands had to

    touch each paper appraisal form. With multiple copies of each appraisal

    circulating, there was the potential for privacy and security issues.

    As soon as appraisals were completed and approved they needed to be

    archived. Our files were getting monstrous; we were simply running out

    of space, said Michelle Getter, HR representative.

    Since implementing Halogen TalentSpace for healthcare, Cabell

    Huntington Hospital has been able to regulate which forms are used.

    Before Halogen, the Hospital had six different forms in use. Some

    appraisals contained goal sections or tied back to the job descriptions

    while others did not.

    Halogen has enabled the Hospital to achieve on-time employeeappraisal completion rates that meet or exceed Join Commission

    requirements. The Hospital has also experienced significant savings as a

    result of reducing time, effort and paper.

    Cabell Huntington Hospital

    Read the full Cabell

    Huntington Hospitalstory

    Three companies that follow best-practice job description management Case Studies

    The main difference between what we were

    doing on paper and what we are now doing

    online is consistency. Everyone is using the same

    basic form, though each of the 300 different forms

    has been configured for a specific job.

    Michelle Getter, HR representative

    http://www.halogensoftware.com/customers/stories/cabell-huntington-hospitalhttp://www.halogensoftware.com/customers/stories/cabell-huntington-hospitalhttp://www.halogensoftware.com/customers/stories/cabell-huntington-hospitalhttp://www.halogensoftware.com/customers/stories/cabell-huntington-hospitalhttp://www.halogensoftware.com/customers/stories/cabell-huntington-hospital
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    Job description resources

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.19 |

    Do your job descriptions clearly communicate the minimum role requirements and expectations for each role?

    Do all your employees have up-to-date job descriptions?

    Do your job descriptions clearly identify what is required for employees to move from one role to another?

    Do your job descriptions include the core, leadership and job-specific competencies that lead to high performance in your organization?

    Are job descriptions considered a fundamental resource to aligning your talent management programs for recruitment, learning and

    development, performance management, compensation and succession planning?

    Do you review your jobs descriptions on a regular basis to ensure they reflect current job requirements? Do you do this af ter majororganizational change, a shift in the marketplace or other major business events that impact your jobs?

    Key questions for your organization

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    Job description resources

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.20 |

    Job description resourcesHere are some additional resources that might be of interest to you:

    To learn more about job descriptions,visit the Learnsection of the Halogen website.

    Youll find How-To articles, webinars, whitepapers, forms andtemplates, at thejob descriptions center of excellence.

    And become a regular reader of ourTalentSpace blog.

    Job description templates: Use these templates as inspiration to helpyou and your organization create better job descriptions.

    Article:The pivotal role job descriptions (should) play in your talentmanagement programs. Dr. Gordon Medlock explains the pivotal rolethat job descriptions should play in your talent management programs.

    Infographic: Mission possible infographic.Get the visual on how youcan develop job descriptions that help drive performance.

    http://www.halogensoftware.com/learnhttp://www.halogensoftware.com/learn/centers-of-excellence/job-descriptionshttp://www.halogensoftware.com/bloghttp://www.halogensoftware.com/bloghttp://www.halogensoftware.com/learn/forms-and-templates/job-description-templateshttp://www.halogensoftware.com/learn/how-to/the-pivotal-role-job-descriptions-should-play-in-your-talent-management-programshttp://www.halogensoftware.com/learn/how-to/the-pivotal-role-job-descriptions-should-play-in-your-talent-management-programshttp://www.halogensoftware.com/learn/how-to/the-pivotal-role-job-descriptions-should-play-in-your-talent-management-programshttp://www.halogensoftware.com/learn/infographics/job-descriptions-mission-possiblehttp://www.halogensoftware.com/learn/webinars/sculling-to-success-aligning-goals-for-business-resultshttp://www.halogensoftware.com/learn/infographics/job-descriptions-mission-possiblehttp://www.halogensoftware.com/learn/how-to/the-pivotal-role-job-descriptions-should-play-in-your-talent-management-programshttp://www.halogensoftware.com/learn/how-to/the-pivotal-role-job-descriptions-should-play-in-your-talent-management-programshttp://www.halogensoftware.com/learn/forms-and-templates/job-description-templateshttp://www.halogensoftware.com/bloghttp://www.halogensoftware.com/learn/centers-of-excellence/job-descriptionshttp://www.halogensoftware.com/learn
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    About Halogen Software

    About Halogen SoftwareCase StudiesAnalysis | Recruiting | Performance | Compensation | Learning & Succession ResourcesIntroduction

    Job descriptions Not just a hiring tool anymore 2015 Halogen Software Inc. All rights reserved.21 |

    Halogen Software offers an organically built cloud-based talent management suite that reinforces and drives higher employee performance across all talentprograms whether that is recruiting, performance management, learning and development, succession planning or compensation. With over 2,100 customers

    worldwide, Halogen Software has been recognized as a market leader by major business analysts and has garnered the highest customer satisfaction ratings in

    the industry. Halogen Softwares powerful, yet simple-to-use solutions, which also include industry-vertical editions, are used by organizations that want to build a

    world-class workforce that is aligned, inspired and focused on delivering exceptional results.

    Questions? Contact us!North America

    Toll-free: 1 866 566 7778Direct: +1 613 270 [email protected]

    Europe, Middle East, Africa

    UK Freephone: 0800 587 4020NA Direct: +1 613 270 [email protected]

    www.halogensoftware.co.uk

    APAC

    AU Toll-free: 1 800 048 060NA Direct: +1 613 270 [email protected]

    About Halogen SoftwareWe hope youve found this resource valuable in your talent

    management journey. At Halogen, our vision is to help

    organizations like yours build a world-class workforce that is

    aligned, engaged and delivering exceptional results. We know that

    your people can be a sustainable competitive advantage.

    If youd like to access the latest thinking on each of the talent

    management facets discussed here, check out Halogens

    TalentSpace Blog.

    Free Trial Live Demo Product Tour

    You can also stayconnected via all ofour social channels.

    Join the conversation!

    Like us on Facebook

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    mailto:sales%40halogensoftware.com?subject=http://www.halogensoftware.com/mailto:sales%40halogensoftware.co.uk?subject=http://www.halogensoftware.co.uk/mailto:sales%40halogensoftware.com.au?subject=http://www.halogensoftware.com.au/http://www.halogensoftware.com/bloghttp://www.halogensoftware.com/free-trialhttp://www.halogensoftware.com/personal-demohttp://www.halogensoftware.com/products/performance-management/tourshttps://www.facebook.com/halogensoftwarehttps://twitter.com/HalogenSoftwarehttp://www.linkedin.com/company/halogen-softwarehttp://www.halogensoftware.com/products/performance-management/tourshttp://www.halogensoftware.com/personal-demohttp://www.halogensoftware.com/free-trialhttp://www.linkedin.com/company/halogen-softwarehttps://twitter.com/HalogenSoftwarehttps://www.facebook.com/halogensoftwarehttp://www.halogensoftware.com/bloghttp://www.halogensoftware.com.au/mailto:sales%40halogensoftware.com.au?subject=http://www.halogensoftware.co.uk/mailto:sales%40halogensoftware.co.uk?subject=http://www.halogensoftware.com/mailto:sales%40halogensoftware.com?subject=
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    O HJt!EEN' Be Brilliant:Strategic Talent Mngement