best practices in · • automated. we’re all about spend management concur platform travel...
TRANSCRIPT
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Best Practices inSpend Management
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Business Costs: Typical spending breakdown across small & mid-sized companies
35%
Payroll
10%
Travel & Expenses Everything Else
55%
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UPS – Right Turn Only
UPS moved away from finding the shortest route to looking at other criteria to optimize the journey.
Why? What's wrong with turning Left?
• Results:• 10 million gallons less fuel annually• Emits 20,000 tons less carbon dioxide• Cut the number of trucks by 1,100• Less accidents• $300-$400 million annually in fuel,
wages, and vehicle running costs
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Rise of the Empowered Business User
“What are the most important factors prompting you to purchase products or services for work yourself?”
52%
33%
30%
29%
26%
More convenient/faster
Understand what is needed
Research better options
Get lower prices/cut costs
More choices
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ACTIVITY!
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Does any of this sound familiar?
• Employees are spending far too
much time filling out and tracking
expenses
• Your finance team is buried in
spreadsheets and paper
• Limited real time visibility into
cash flow
• Policies aren’t followed
• Reimbursements and payments
can be slow
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Does any of this look familiar?
Organizational Costs:
Efficiency
Accuracy
Compliance
Resources
Time
$$
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Fin
Admin
Cloud Platform
EmployeeMgr.
There is a better way…
Cloud Solution:
• Mobile
• Integrated
• User Friendly
• Fast
• Automated
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We’re all about Spend Management
Concur Platform
InvoiceTravel Expense
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Easy Travel Booking
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Company Policy Built In
Results from all
airlines including
Low Cost airlines
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e-Receipt Partners
100% Commercial Airline Participation
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One Click to Expense!
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Smart Expense Reports
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ExpenseIt – Receipt Capture
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Concur Has You CoveredThe Concur platform can manage all other non-payroll spending
35%
Expenses InvoicesTravelLabor
65%
Concur Platform
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Your AP challenges.
Manual data entry
Cash flow management
Exception handling
Lost invoices
Insufficient controls
Lack of visibility
Too much paper
Long cycle times
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Paper processes are manual, costly and slow
Supplier mails
invoice
Requestor receives
Invoice stamped &
coded
Make copy
For file
Route paper
invoice to 2-3
approvers
Route or mail to
HQ
AP receives and
audits
If corrections
needed
Mail or route to
requestor
Invoices filed
and stored
onsite for
2 years
AP prints checks
Move and store
invoices offsite
Visibility
into spend
& process
AP manually
enters in
payment system
Mail or route to
HQ
Route to
approvers
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It appears to boil down to efficiency.
Semi-automated process. Highly automated process.
14.3DAYS—AND—
$2320
3.7DAYS—AND—
$400
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• Email Payment Voucher
Check, ACH and credit card payment voucher
Check
ACH
Card Payment Voucher
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Integration Options
1. Export/Import
2. Pre-built Integration
ERP
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An Integrated Solution- Concur works with the systems that you have in place
Expense
TravelInvoice
Expense
Travel Invoice
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Travelers
Experience
Concur Ecosystem
ERP/CRM/HR
Meeting
Management
Tax
Management
Fraud,
Risk, &
Compliance
Industry
Solutions
Spend
Optimization
Expense
Travel Invoice
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140+Manage Spend
Identify Trends
Uncover Savingsreports
Concur Reporting
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Dashboards and reports
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Expense Accrual
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Fraud Reporting in Concur
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Credit Card Transactions
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Cost Tracking
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Invoice Reporting
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Invoice Reporting – P/O Matching
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Heavy investment in R&D and value added partnerships
9,000+SMB clients located in North America
25MUsers
High client satisfactionwith over 95% client retention
Trusted by
20,000+ clients located in over 100 countries
Global Company+
Local Support
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Q&A
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