best practices for mysap retail store business offline (epos)

Best Practices for mySAP Retail

Store Business Offline (ePOS)

SAP AG 2003, Title of Presentation, Speaker Name / 2

POS & Payment CardsPOS & Payment Cards


POS - Cash Register : Overview

POS & Payment Cards

Settlement of Payment Cards

Handling of Cash Balancing

Processing of Voucher Handling

Regular Procurement of Stores with current Master Data (e.g. Article Master Data and Conditions)

Transmission of Sales and Returns to the central SAP R/3 Retail System transacted in Stores by known and unknown Customers


POS - Cash Register : Interfaces

SAP Retail

ALE/EDI

Stores/Point-Of-Sale

Conversion

Communication

POS-Converter

IDocIDoc

Article Maste DataConditionsDelivery Note

Output Unit

Sales OrdersStore OrdersStore Goods Receipts

Input Unit

POS-Monitor

POS-Interface


POS-Outbound

POS Cash Register: Outbound

Exchange RatesWPDCUR01

Article Master Data incl. ConditionsWP_PLU02

EAN-AssignmentsWP_EAN01

Merchandise Categories

WPDWGR01

Set-AssignmentsWPDSET01

Tax Rates WPDTAX01

Customer DataWP_PER01

Follow on ItemWPDNAC01

Bonus BuyWPDBBY01


Handling in POS-Outbound

R/3-SystemR/3-SystemApplicationApplication ALEALEPOSPOS EDIEDI

DataDataPreparationPreparation

Transfer into the Transfer into the communication filescommunication files

Master-IDoc

Comm.-IDoc

ConverterConverter

Comm.-datei

StatusData

Communication

Store SystemStore System


POS-Inbound

POS-Inbound

Store OrdersWGSREQ02

Sales as per receipts : WPUBON01

aggregated: WPUUMS01

GoodsMovements

WPUWBW01

PaymentInformationWPUTAB01

FinancialTransactions

WPUFIB01

Cashier Satistics

WPUKSR01

Store InventoryWVINVE02

Master Data Article,Customer,

EAN- Assignments

WP_PLU02WP_PER01WP_EAN01

POS Cash Register: Inbound


R/3-SystemR/3-SystemApplicationApplication ALEALE Idoc FileIdoc File

Comm.-IDocApplicationApplication

DataData

WorkflowWorkflow

ApplicationApplicationFunctionFunction

Handling in POS-Inbound

ConverterConverter

Comm.-datei

StatusData

Communication

Store SystemStore System


Debits amount from the cardholder and transfers it to the bank of the retailer

Delivers goods and accepts payment cards

Uses payment card to buy

- Authorization via POS- systems- settles payments

Retailer

Customers Bank

Clearing house

Customer /Cardholder

POS : Handling of Payment Cards

Retailers Bank


Store Order / Store Return Store Order / Store Return


Szenario

Purchase Orders

Ordered Merchandise

DistributionCenter

Store /Franchisee


CentralR/3 System

Store System

maintained: VZ01

maintained: M002

Stock Transport Order

Confirmation

DC

Store

IDoc

Communication R/3


Store physical Inventory Store physical Inventory


Store physical Inventory

Periodic physical inventory Create and post

physical inventory document

Print count list at storeor convert to MDE

Count, weigh, measure, estimate

Send back counted results

Post physical inventory differences

Send physical inventory document to store

Physical inventory analysis

Difference

Block storage location

Unblock storage location


Creating and Sending the Inventory Documents

Document date

Article

Planned count date

Store

Storage Location

IDoc

Inventory Document

Head Office Store


Posting Block

DiMo

Physical CountingPhysical Counting Analysis of physical inventory

Inventurumsatz

Inventurdifferenz

Inventory postings are blocked for the duration of the physical inventory

Transfer of count results causes delay of time


Phys. inv. results sent back to central system

POS-Simulation

Counting results


Clearing of phys. inv. differences

I-Differenz 1

Inventory ManagementBook Actual

Stock 100 Counted 99

100 100

Initialize recount

or posting differences

Difference 1

Counting Results


Store replenishmentStore replenishment


Store replenishment

Replenishment Process in SAP R/3 Retail handles the Procurement of Stores with Goods

For the Use of Replenishment the Inventory Management is obligatory

Inventory Update of reported Store Sales

Procurement (Store Stock has to be replenished)


Store Replenishment

Information

Merchandise

DCStore


Store Sales

Sales

Sales in StoreSeveral Steps Replenishment

elektronicalPOS Data Transfer(POS-Converter)

IDoc

Central SAP R/3 Retail System

POS-Interface

integrated Replenishment or


Replenishment: Overview

Inventory Management

Inventory Update Procurement

Replenishment

Article Store


Inventory Management – Planning of Replenishment

Net-Change-Model

ATP Requirements Planning

Follow on Documents

Purchase Order


Coupon and Bonus BuyCoupon and Bonus Buy


Definition

Coupons are cuttings from leaflets or newspapers when presented at POS special conditions are granted for certain products.Coupons in SAP R/3 Retail are treated like articles.

Bonus buys are deals, which grant special prices, discounts or free articles, if certain prerequisitesand general conditions are fulfilled.In the Bonus Buy, Coupons can be assigned asprerequisite.


Specification - Usage

Relationship between dynamic groupings of articles and...

... subject to certain prerequisites ...

... based on certain scales ...

... resulting in certain condition being granted ...

... general requirements...

If you buy 5 promotion articles ...

... spending over a total amount of 50

USD...

We‘ll give you a certain article with 10 % discount ...

... 5 % discount for 3 articles ... 10 % discount for 5

articles...


Conditions

Conditions are:

fixed prices

Free goods discounts

Fixed discounts

Percentage discounts

Conditions are agreed upon :

Single Article

All articles purchased together

Article grouping

All Prerequisites


Types of Coupons

Specification

Generated byManufacturor

Generated byRetailer

Identification

Barcodeon POS


Scenario POS

Store Central System

POS-Upload

POSDownload

Coupon Master Data

Promotion

Infosystem

FI

Product Catalog

Conditions

POS - System

CouponCoupon