beeoffice. save the time of your employees,cut business costs. every day

Save the time of your employees,cut business costs.Every day.

BeeOffice simplifies and organizes the handling of leaves, business trips and other requests

between employees and their supervisors, and HR / Finance / IT specialists

Employee HR Specialist

Finance Specialist IT Help deskSupervisor

For us BeeOffice means: effective communication, time-saving and greater employee satisfaction.

Beata Olszewska, Manager of the Administration and HR Team Dekra Certification

The nature of our business is related to a very large number of employees’ business trips, perhaps even thousands per month. BeeOffice supports us in this process, thanks to which the international expansion of the self-service parcel machines network (Paczkomaty)is supported more efficiently and productively.Przemysław Kornaś, Online PR Manager, Inpost

A portal based on BeeOffice means for us two benefits in one product. We increase the satisfaction of our customers, and at the same time, we optimize the organization of our work.

Katarzyna Plucińska, Managing Director Randstad Payroll Solutions

BeeOffice portal enables a full employee and managerial staff self-service in the area of leave requests, eliminating the flow of paper documents. Employees of Bilfinger Infrastructure enter electronic leave requests into BeeOffice and their supervisors approve them in the portal.

BeeOffice provides us with rich functionalities, which can be flexibly adapted to different needs and processes. An additional value is the ability to run entirely new functions. A solution for managing working time schedule has been custom built for us. Mariusz Radosh, Director of IT & TK EWE Poland

Many companies have already discovered BeeOffice. Among others:

The scope of functions of BeeOffice - version 09.2015• Official order and Settlement of business trips (workflow

approval, subsistence allowances, currency rates, controlling the company’s travel expenses policy)

• Travel reservation process (e.g. hotels, tickets) - communication between an employee and the administration or an external agency

• Vehicles data file - recording data on mileage and fuel consumption (data import from fuel cards), insurance, repairs, etc.

• Leave requests (workflow approval, calculating leave limits, handling of equivalent working time)

• Working time forms (overtime, late arrival, early exit, etc.) and data import from RCP card readers

• Other HR requests (e.g. insurance, certificates, medical tests, etc.)

• Employees’ Schedule - assigning working time according to type of tasks (e.g. Internal projects, work for particular clients, etc.), with the support of invoicing or granting premiums for time spent on each task.

• Purchase requisition - approval of expenses before they are incurred and/or decreed, and approval of invoices received from suppliers

• Record of devices / equipment, and software licenses assigned to an employee and their periodic inventory

• Reservation of resources (rooms, projectors, etc.).

• Service Desk – handling of requests from "internal customers" or external (matters of IT, administration, others) along with SLA monitoring, assigning of requests to persons responsible, automatic creation of notifications based on emails

• Task sheets - organize repetitive sequences of tasks in your company, control deadlines and implementation status.

• Employees’ files and the organizational structure - available to all (authorized) persons - the company’s "who is who"

• Forum - a simple company intranet, a place to publish notices, instructions, procedures, etc.



Leave

HR request

Purchase order

Business trip

IT Help desk

Examples of information flows

How many leave days do I

still have available in

2015?

What is the rate of per

deiem in the Netherlands?

Who approved the

invoice 2015/128?

When will Help desk

finally give me

authorization to CRM?

Who is withholding approval for my business

trip?

Who will fill in for Bąkowska

during her leave?

?

?

?

?

?

BeeOffice provides answers to questions that appear every day in the handling of personnel or financial matters:



• Access to the current status and handling history of each case.

• Automating time-consuming and routine activities• Reducing the number of enquiries employees send to

CUW



Example: leave request formand leave information panel

Example: settlement of business trip

BeeOffice also allows you to answer the question: what exactly happens in accounting, HR, administration:

• how are tasks distributed according to categories(leaves, business trips, other requests...)?

• what number of requests come in every day/week/month?

• how long does it take to handle a single request?

HR Specialist

Finance SpecialistIT Help desk

[email protected]

www.beeoffice.com