be home for tea nahfs 2015
TRANSCRIPT
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www.markbutcherassociates.co.uk
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Good Afternoon
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AKA: How to Change the World, Stay Sane and Always Be Home For Tea
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Time Management
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Time Management IS IMPOSSIBLE…
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Time Management IS IMPOSSIBLE…
Behaviour management IS NOT!
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4 key issues
Choose the right time to do it
Choose the right thing to do
ManagingYourself
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Time management techniques
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The reading pile
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4 ways to deal with paper
1. Act on it
2. Pass it on
3. File it
4. Discard it
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The Bin Not the Bin
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Meeting Stress
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Meeting Stress
Meeting Characteristic Bothered a lot (%)
Drifted off subject
Poor preparation
Questionable effectiveness
Lack of listening
Too much talking
Length
Lack of participation
83
77
74
68
62
60
51
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Clear Objectives
Must you be there?
Are your priorities interrupted?
What is its purpose?
What are your desired outcomes?
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Clear Structure
1. Lose matters arising
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Clear Structure
1. Lose matters arising
2. Timed agenda
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Clear Structure
1. Lose matters arising
2. Timed agenda
3. Attend only part
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Clear Structure
1. Lose matters arising
2. Timed agenda
3. Attend only part
4. Eliminate AOB
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Liven up your meetings by:
Repeat someone’s idea in a baby voice
Write ‘he FANCIES you!’ on your pad-
nudge and point with a pencil!
Pull out a large roll of £20 notes and
DEMONSTRATIVELY, count them.
Attempt to hypnotise the room with a pocket watch
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Warren Buffet
“The difference between successful people and very
successful people is that very successful people say ‘no’ to
almost everything.”
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5 (relatively) painlessly ways to say
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1. Deferral: “I’m swamped right now, but I can do that for you
tomorrow” – AKA ‘No, not now’
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2. Referral: “I’m not qualified to do what you’re asking, but I
know someone who is …” AKA ‘No, not me’
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3. Contingent: “Well…If you could just…” – AKA ‘No, not
unless’
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4. Guilt Trip: “If I spend time helping you, I’ll fail in my other tasks” – AKA ‘No, you selfish
person you’
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5. Honesty: “One of my goals this year is to get better at
saying ‘No’. Thanks for helping me!” – AKA ‘No, go away’
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How to say ‘No’
• Identify
• Practice
• Say it quickly
• Stay neutral
• Be strong
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Choose the right thing to do
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‘Things which matter most, must never be at the mercy of things
which matter least’
Goethe
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Work hard …
and avoid all unnecessary
work!
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The Pareto Principle, or …
… the rule of 80/20
20%
80%
20%
80%
Activities
Results
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Can you identify your 20%..?(I’ll give you 5 minutes)
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Some meetings, reports and
interruptions
Google, trivia, escapism
Crises, deadlines, firefighting
Preparation, Planning,
PreventionFour
Quadrant Theory
Stephen Covey
DECEPTION
RESULTS QUALITY
WASTE
Urgency
High
High Low
Low
Importance
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A B
CD
If Urgent but NOT Important
Urgent AND Important
If Important but NOT Urgent
If neither Important NOR Urgent
If …
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Do It Now
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Plan It Now
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Bin It Now
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Give it Away It Now
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ADD STRUCTURE TO YOUR DAY
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SCHEDULING TIP 1: USE A SIMPLE ‘TO-DO’ LIST
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Someone with their to-do list finished
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My ‘TO DO’ LIST RULES
• Write everything down
• Use only one list
• Prioritise the list based on urgency and
and importance
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“There can’t be a crisis next week. My schedule
is already full.”
US Diplomat, Henry Kissinger
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Scheduling Tip 2
Plan to use half of your available
time
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Popcorn Technique
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Scheduling Tip 3
Plan tomorrow today
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Scheduling Tip 4
Negotiate
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“There is nothing more terrible than activity without
purpose”
Walt Whitman
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“Would you tell me, please, which way I ought to go from here?”
“That depends a good deal on where you want to get to,” said the Cat.
“I don’t much care where-” said Alice.
“- so long as I get somewhere,” Alice added as an explanation.
“Oh you’re sure to do that,” said the Cat, “if you only walk long enough.”
- from Lewis Carroll’s ‘Alice’s Adventures in Wonderland’
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“In the long run, people tend to hit
what they aim for”
Henry Thoreau
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“Sometimes I feel like a back seat passenger in
the car of my life’s journey”
Chris Hansen, MBA course delegate
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“If you don’t know where you are going, any road will
take you there”
George Harrison
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Focus on OUTCOMES
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3 parts to time?
PastYesterday’s present
FutureTomorrow’s
presentPresent
Yesterday’s future or tomorrow’s past
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Family
Money
Career
Spirit
Play
Partnership
Health
Home
The Wheel of Life
10 9 8 7 6 5 4 3 2 1
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My goal is …
1. … to get fit
2. … to lose weight
3. … to get a better job
4. … to earn more money
5. … to learn to speak French
… what’s wrong with these goals?
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