BDD Making Space Program Guidelines

Making Spaces (Moreland City Council 2020) – Page 2 of 9

The Brunswick Design District (BDD) ‘Making Space’ program, is a residency program that connects creatives with temporary spaces, aiding sector recovery and helping to express the richness and diversity of creative culture in Brunswick. Making Space is proudly delivered by Moreland City Council. The BDD Making Space program offers up to twenty short-term creative residencies in 2021. Each residency includes use of a space for up to four weeks duration and a small cash stipend of $1,000 to support the residency and development of the creative’s project(s). In addition to the stipend, each successful applicant will be provided with a workspace and a hosting service to get them set up and ready to work on their project. This will include necessary inductions, power, access, and support to connect recipients to the local creative community, ensuring they get the most out of their residency. The BDD is partnering with Siteworks operators, These Are The Projects We Do Together to host this program. Blak Dot Gallery is also a key partner and will provide, workspace and potentially gallery space for First Nations creatives through their Blak Academy program. Making Space is delivering on key objectives of Moreland City Council’s Arts Infrastructure Plan and Placemaking Framework. Making Space will give creatives the space and support they need to create.

This pilot program will use spaces located in the heart of the Brunswick Design District (BDD): Siteworks, Blakdot Gallery and the Brunswick Town Hall, to support creatives in developing their creative practice and projects. The program is simple, Moreland City Council (MCC) /BDD provides the spaces and offers a stipend for selected creators and makers - supporting a diversity of practitioners. Creative makers/ designers across the BDD and from all disciplines are encouraged to apply. The Making Spaces program directly addresses the objectives of the Council Plan and the Brunswick Design District, as well as the Moreland City Council Placemaking Framework and Arts Infrastructure plan. Making Space also provides much needed support to the creative sector in its path to recovery from the economic effects of COVID 19.

The objectives of the BDD Making Space pilot program are to: Offer immediate relief to creatives in the BDD Unlock underutilised publicly owned spaces for making/ creating within the BDD Strengthen the creative ecology and partner networks within the BDD Test the viability of a program that has potential to grow Demonstrate the aims and values of the BDD partnership

Making Spaces (Moreland City Council 2020) – Page 3 of 9

Expected outcomes of this residency are simply the development and advancement of a project related to a practitioner’s creative work. Whether developing a grant proposal, prototyping a product or service or working on a performance or artefact, the residency should be used to develop, test and progress a project or concept. This development will be assisted by the program’s venue hosts and will be recorded in project diaries, which will serve as acquittal for the project. While welcome, a public outcome is not necessarily expected for this program.

Applications open 16th November 2020 Applications close 13th December 2020 Assessment notification January 2021 Residencies held Jan 2021 – July 2021 (as determined by host and successful applicant)

The spaces for this program are spaces made available in Siteworks, Black Dot Gallery and shared workspaces in the Twosixty program 'a seat at the table' in the Brunswick Town hall. There are a mix of both private and shared spaces on offer. For this program creatives will be provided with space that best fits their practice and project requirements by the program host. Potential spaces included in the program are listed (but not limited to) below: Workroom 5 College Building, Siteworks

Size: 6m x 7m

Available: Monday - Friday 9am-5pm

Facilities: Flat access, tables, chairs, shared kitchen, Wi-Fi internet, timber floor.

Suitable for: Up to 10 people, physical movement practices, design development.

House mates: Siteworks community of creative industry professionals.

Unsuitable for: Work that requires dust extraction, loud noise production, wet room facilities or needs to leave equipment or set overnight.

Note: Workroom 5 needs to be cleared by 5pm for other users each night.

Making Spaces (Moreland City Council 2020) – Page 4 of 9

The Writers Room The House, Siteworks

Size: 4m x 4m

Available: 24/7

Facilities: Flat access, tables, chairs, shared kitchen, Wi-Fi internet, timber floor,

House mates: VACL (Victorian Aboriginal Corporation for Languages), Blakademy, Siteworks community of creative industry professionals.

Suitable for: Up to 2 people, office style work.

Unsuitable for: Work that requires dust extraction, loud noise production or wet room facilities.

The Art Room, College Building, Siteworks

Size: 7.4m x 4.5m

Available: First 3 weeks of any month, Monday - Sunday 10am-8pm

Facilities: Up to 2 people, no flat access, work tables, shared kitchen, Wi-Fi internet, vented, wet room with screen printing - Technician advice from Andrew Clampham, 2-hour technical training per residency.

House mates: Siteworks community of creative industry professionals.

Suitable for: Work that requires wet facilities, noise making, use of own tools, ventilation.

Unsuitable for: Office style work, physical movement practices.

Making Spaces (Moreland City Council 2020) – Page 5 of 9

A seat at the table 2nd Floor, Brunswick Town Hall

Size: 7.5m x 7.5m

Available: Monday - Friday 9am-6pm

Facilities: No flat access, shared office, Wi-Fi internet, break off meeting room, sink, coffee & tea.

Roommates: Dr Nilmini Fernando of Loving Feminist Literature, Fjorn Butler of Future Tense, Karen Anderson Program Manager for 260 and Siteworks.

Suitable for: Quiet shared office style work. Work that aligns with the primary agenda of the room.

Unsuitable for: Work that requires dust extraction, loud noise production, on-going discussion or as a wet room.

Blak Dot Blakademy 2nd Floor, Sherwood House

Size: 7.5m x 7.5m

Available: 24/7

Facilities: No flat access, shared office, tables, chairs, Wi-Fi internet, break off meeting room.

Roommates: Blakademy

Suitable for: writing, research, audio work

This program is intended for First Nations (All World Indigenous) creatives

Unsuitable for: loud, dirty works

Moreland City Council may also be able to facilitate residences in other spaces across the municipality as proposed by creatives. Access and available resources for each location will be discussed and negotiated in detail prior to formal agreement.

Making Spaces (Moreland City Council 2020) – Page 6 of 9

Eligibility Requirements This program is open to individuals and groups whose primary business is within the creative and design sector. However, the spaces for the pilot round are only suitable to a limited number of uses which are listed below: Suitable Writing, journalism, research, idea development, product development, graphic design, film, event planning, project office, program development, visual arts, makers, printmaking, model making, sculpture, fashion design and making, industrial design making, non-machine based wood working, textiles, installation development, crafting, weaving, dance, performance, theatrical development and rehearsal, design, installation development, projection art, pre-production. Please note that materials and equipment must be supplied by the applicant unless otherwise advised. Unsuitable Amplified sound or recording production, other loud sound-based work, group singing, VOC chemical-based materials, woodwork, welding or steel work, anything that requires fume hoods. Applicants can only make one application. All applications must meet the following criteria:

Be individuals, organisations, or collectives who; Live or work in the City of Moreland Are working toward creating a project, work, product or exhibition Have no outstanding grant acquittals or outstanding debts owing to Council Are able to address the objectives of the BDD and the Making Space Program Demonstrate the proposed activity is consistent with Local, State and Federal laws including the Charter Human

Rights and Responsibilities Act 2006 and the Victorian Equal Opportunity Act 2010 The program is open both to non-for-profit and commercial applicants.

What projects are eligible?

Creative projects: exhibitions, artworks, creative development, rehearsal, theatre, design, prototyping, organising and meeting

Projects that respond to post COVID-19 recovery and strengthen community Projects that are working toward a grant, festival or exhibition application

What will not be funded?

Activities and Projects that breach State Government and Commonwealth Government public health measures and restrictions to slow the spread of COVID-19

Activities and projects that are not identified as within the creative industries Initiatives that will require ongoing funding from Council to be sustained Activities and Projects already partially or wholly funded by Council via other funding streams for the same

activity in the same financial year Applicants who have lobbied or canvassed Councillors or Council Officers Applicants that have an outstanding Moreland City Council acquittal Applications where the recipient organisation/s promote and/or benefit directly from electronic gaming machines

or from any form of gambling including sports betting and lotteries.

Moreland City Council encourages applications from local creative practitioners who are members of culturally and linguistically diverse; LGBTQI+; Deaf; and/or disability communities and Moreland’s local Aboriginal and Torres Strait Islander people.

Making Spaces (Moreland City Council 2020) – Page 7 of 9

The applications will be assessed and scored by an assessment panel who will examine how clearly the proposed activity aligns with the Program Objectives (as set out on Page 2) and shows the following qualities:

Professional / Creative/ Design Merit (33.3%) The applicant demonstrates an appropriate level of professional / creative/ design merit and dedication, in relation to their career stage and type of practice.

Potential Impact (33.3%)

The applicant and project show a clear capacity to benefit from the residency and to grow and develop from it.

Community Engagement (33.3%) The applicants work and career shows a capacity to engage with Brunswick’s creative and artistic network and the Brunswick Design District

Please Note: Due to the large volume of applications we anticipate receiving, application feedback may not be provided for this program unless requested.

All those involved in the assessment of applications must declare any conflict of interest that exists, including but not limited to, personal or business connections with any applicant. The Assessment Panel member is required to step down from participating in any vote or decision-making process undertaken regarding the specific applicant.

Lobbying or canvassing Councillors or Council Officers in relation to any application is prohibited. This includes asking Councillors or Council Officers to recommend your project to assessment panel members or to discuss the application with assessment panel members on your behalf. Any application submitted where the applicant, or applicant’s representative, has canvassed or lobbied a Councillor or Council Officer will be deemed ineligible.

Where an activity will use copyright material, or another entity’s intellectual property, it is the applicant’s responsibility to seek and obtain all the necessary permissions. All intellectual property rights within the application and delivery of the Event / Activity / Project will be held exclusively by the applicant/s.

Making Spaces (Moreland City Council 2020) – Page 8 of 9

Successful applicants will be required to:

Enter into an agreement with Council which sets out the conditions and reporting requirements Enter into an additional agreement with any hosting entity Work with Council’s hosting entity Siteworks to report on their experience of their residency and progress with

the Project Adhere to any Code of Conduct, Site Rules or similar requirements of each residency Use the funding for the project outlined in the application only and in line with the budget submitted in the

application. Acknowledge BDD, Arts Moreland and Moreland City Council by using logos on all promotional material relating

to the activity with the accompanying text ‘This event has been proudly supported by Moreland City Council the BDD through the Making Space program’.

Obtain any relevant legal permissions with regards to copyright and intellectual property rights While not a requirement, successful applicants are encouraged to attend Moreland’s Community of Practice meeting (4 scheduled annually - Feb / May / Aug / Nov 2021).

Access the application online at moreland.smartygrants.com.au Check your eligibility against the criteria Read the above guidelines before completing your application, Provide all supporting documentation to attach electronically to your submission Submit your application online by the due date.

Council Officers will determine the eligibility and assessment of each application. Applications will be assessed initially by Council Officers to ensure the application is complete and meets the eligibility requirements. If the application is deemed eligible, it is then examined in more detail and assessment criteria relevant for the respective category. Assessment Panel Assessment panel will consist of Council Officers from Arts, Places and Economic Development, a representative from the host organisation and a representative from RMIT/ the BDD. The panel will be chaired by a representative from the Engagement and Partnerships Branch. Approval The panel chair will then prepare a panel assessment report for sign off by the Director Engagements and Partnerships. Following this, successful and unsuccessful applicants will be notified. Successful applicants You will receive a notification of successful application and an agreement that must be signed and returned to Council.

Making Spaces (Moreland City Council 2020) – Page 9 of 9

Applications need to be submitted online via Moreland City Council’s Smarty Grants administration system. Council can accept video applications through Smarty Grants however please check with the Arts Infrastructure Officer for details on how to submit your video application.

Applications will only be assessed once submitted formally online (moreland.smartygrants.com.au/) and you have received a confirmation of submission to your email address along with a pdf copy of your submission for your records. Late applications will not be accepted.

General Information Are you an Individual or Organisation that lives or works in Moreland? Individual / Organisation Name and address Title of Project Requested time frame of residency (project start date - project end date) Your Proposal Brief description of Activity / Project 50 words or less Which Making Space best suits your needs and why? 25 words or less How will you use the studio/ space to develop and progress your Project? How would your project benefit from your residency time in the space? 50 words or less Schedule Please submit a program schedule for your use of the space over the time of the residency and any public

outcomes - this schedule should demonstrate why you need this program. Images A maximum of 5 Images may be submitted as follows: Project Name – Artist/Organisation name –

Photographers credit

The successful applicants will be required to record their experience of the residency in a diary with one short entry per week and one summary statement regarding their project development and thoughts on Brunswick’s creative networks. This will be submitted to council at the end of the residency. This process will be managed and assisted by the program hosts The Projects.

Moreland City Council acknowledges that we are all currently experiencing unprecedented change due to COVID-19 and this may affect your residency in the future. Council is committed to working with our artists on a case-by-case scenario should you need to alter your residency to ensure it meets all State and Commonwealth Government public health measures and restrictions aimed to slow the spread of COVID-19, in place at the time of the residency. This may include having to move the residency from a studio space to your home. Please make sure you get in touch with the Arts Infrastructure Officer to discuss any issues.