STEEL INDIA LTD

DOCUMENTATION NAME: BUSINESS BLUE PRINT

MODULE NAME: HUMAN CAPITAL MANAGEMENT

VERSION: 1.0

CREATED ON: 29/08/2012

PREPARED BY: HCM TEAM01. ARPITHA02. DANIEL CHOWDARY. D03. MALLIKARJUNA RAO .J04. PAVANI 05. UMA MAHESWARI

TIME MANAGEMENT

DEFINITION: Time Management refers to managing time effectively so that the right time is allocated to the right activity. Time Management refers to making the best use of time as time is always limited.AS IS OF LIST OF HOLIDAYS:

Steel India Limited is providing the following list of holidays.S.NoName of the HolidayDate

1Makara SankranthiJanuary 14th

2Republic dayJanuary 26th

3MahasivarathriFeb 20th

4HoliMarch 8th

5UgadiMarch 23rd

6SriRamanavamiApril 1st

7Good FridayApril 6th

8Labour DayMay 1st

8Independence dayAugust 15th

9RamzanAugust 19th

10Ganesh chathurthiSeptember 19th

11Gandhi jayantiOctober 2nd

12DusseraOctober 24th

13BakriidOctober 26th

14DiwaliNovember 13th

15ChristmasDecember 25th

TO BE OF LIST OF HOLIDAYS:

The above mentioned total list of holidays is defined as public holidays in SAP.NAVIGATION PATH FOR DEFINING LIST OF HOLIDAYS:SPROSAP REFERENCE -IMGTIME MANAGEMENTWORK SCHEDULES DEFINE PUBLIC HOLIDAY CLASSESPUBLIC HOLIDAYS

AS IS OF LOCATION WISE HOLIDAYS:

STEEL INDIA LIMITED is providing the following list of Holidays based on Locations. Holidays List for Andhra Pradesh LocationS.NoName of the HolidayDate

1SankranthiJanuary 14th

2Republic dayJanuary 26th

3MahaAPivarathriFeb 20th

4Good FridayApril 6th

5HoliMarch 8th

6UgadiMarch 23rd

7SriRamanavamiApril 1st

8Independence dayAugust 15th

9RamzanAugust 19th

10Ganesh chathurthiSeptember 19th

11Gandhi jayantiOctober 2nd

12DaseraOctober 24th

13ChristmasDec 25th

Holidays List for Karnataka LocationS.NoName of the HolidayDate

1SankranthiJanuary 14th

2Republic dayJanuary 26th

3MahaAPivarathriFeb 20th

4Good FridayApril 6th

5HoliMarch 8th

6UgadiMarch 23rd

7SriRamanavamiApril 1st

8Independence dayAugust 15th

9RamzanAugust 19th

10GaneAP chathurthiSeptember 19th

11Gandhi jayantiOctober 2nd

12DaseraOctober 24th

13Bakri idOctober 26th

14DiwaliNovember 13th

15ChristmasDecember 25th

Holidays List for Maharastara LocationS.NoName of the HolidayDate

1SankranthiJanuary 14th

2Republic dayJanuary 26th

3MahaAPivarathriFeb 20th

4Good FridayApril 6th

5HoliMarch 8th

6UgadiMarch 23rd

7SriRamanavamiApril 1st

8Independence dayAugust 15th

9RamzanAugust 19th

10GaneAP chathurthiSeptember 19th

11Gandhi jayantiOctober 2nd

12DaseraOctober 24th

13Bakri idOctober 26th

TO BE OF LOCATION WISE LIST OF HOLIDAYS:

The list of Holidays is mapped into SAP as Holiday Calendar.T-Code: SCAL/OY05Navigation Path: SPRO SAP REFERENCE IMGTime ManagementWork Schedule Define Public holiday classes Holiday calendar Holiday Calendar: A public holiday calendar is a grouping of public holidays according to the area in which they are valid. Floating Date Holiday: The dates of the holidays will change every year. Fixed Date Holiday: The dates of the holidays are fixed and will not change every year. Fixed Day holiday: These are the holidays, which fall on the same day of the week in a month.BBP

Holiday list for Andhra Pradesh,Karnataka and Maharastra LocationsS.NoName of the HolidayDateAndhra Pradesh Holiday Calendar IDKarnataka Holiday Calendar IDMaharastra Holiday Calendar ID

1SankranthiJanuary 14thAPKAMH

2Republic dayJanuary 26thAPKAMH

3MahasivarathriFeb 20thAPKAMH

4HoliMarch 8thAPKAMH

5UgadiMarch 23rdAPKAMH

6SriRamanavamiApril 1stAPKAMH

7Good FridayApril 6thAPKAMH

8Labour DayMay 1st APKAMH

9Independence dayAugust 15thAPKAMH

10RamzanAugust 19thAPKAMH

11Ganesh chathurthiSeptember 19thAPKAMH

12Gandhi jayantiOctober 2ndAPKAMH

13Dussera October 24thAPKAMH

14Bakri idOctober 26th-------KAMH

15DiwaliNovember 13th-------KA------

16ChristmasDecember 25thAPKA------

Floating Date Holidays

Fixed date Holidays

Fixed Day Holidays

AS-IS

Types of Breaks:STEEL INDIA LIMITED has the following Break Timings.

S.No Working ShiftsBreakPaid/Unpaid

1General Shift13:00 - 14:00Paid

2First Shift10:00 11:00Paid

3Second Shift17:00 18:00Paid

4Night Shift03:00 04:00Paid

TO-BE

As mentioned above breaks and break timings will be mapped as Break schedules in SAP.Break Schedule: The break rules in the work schedule for any particular working day and assign them to a personnel subarea grouping for work schedules. This grouping enables you to assign a break schedule to as many of the groupings daily work schedules as you want, achieving maximum flexibility in combining all elements of the daily work schedule. Table: V_T550P Navigation Path: SPRO - IMG Time Management Work Schedule Daily Work Schedule Define Break Schedule- Determine Break schedule.

BBP

STEEL INDIA LIMITED has the following Break Schedules.NOWorking ShiftsCodeBreak SchedulePaid/Unpaid

1General ShiftSLGB13:00 - 14:00Paid

2First ShiftSLFB10:00 11:00Paid

3Second ShiftSLSB17:00 18:00Paid

4Night ShiftSLNB03:00 04:00Paid

SLGB: General Shift Break Schedule.SLFB: First shift Break Schedule.SLSB: Second shift Break Schedule.SLNB: Night shift Break Schedule.

AS-IS

Working Hours:STEEL INDIA LIMITED has Four Shifts S.NoWorking ShiftsTimingsWorking Hours

01General Shift09:00-17:009

02First Shift07:00-15:308.30

03Second Shift15:30-00:008

04Night Shift00:00-07:007

Grace Time:Begin tolerance - 15minutes. End tolerance - 15minutes.TO-BE

The working hours are mapped into SAP as Daily Work Schedules.Daily Work schedule: Daily work schedule defines the working hours and break timings of group of employees during a given day.The daily work schedule determines the structure of working times in the enterprise at the daily level. You can also define actual normal working conditions and those that differ from externally or internally determined daily working times. In this way, you set up working times defined for specific employees. The planned working time specified in a daily work schedule is the basis for payment calculation of actual working times that are relevant for payroll, as well as the valuation of attendances and absences.The daily work schedule, along with Break Schedules, comprise the working times for a particular day. You can base the daily work schedule on such working time models as flextime by defining the following: Core times. Tolerances.

Table Name:V_T550A Navigation Path: SPRO IMG Time Management Work Schedule Daily Work Schedule Define daily work Schedules.

BBP

Daily work Schedules.S.NoDWSTimingsTotal HoursCode

01General Shift09:00-17:009SLGD

02First Shift07:00-15:308.30SLFD

03Second Shift15:30-00:008SLSD

04Night Shift00:00-07:007SLND

05Weekly Off00:00-00:0000:00SLWO

Tolerance:Begin tolerance:End tolerance:

S.NoWorking ShiftsTimingsBegin toleranceEnd tolerance

01General Shift09:00-17:0009:1516:45

02First Shift07:00-15:3007:1514:45

03Second Shift15:30-00:0015:1523:45

04Night Shift00:00-07:0000:1506:45

05Weekly Off00:00-00:000000

AS-IS

Week Details:In STEEL INDIA LIMITED, the Week details are as followsS.NoCompanyWorking DaysWeek Offs

1Corporate OfficeMonday to SaturdaySunday

2Plant Monday to SaturdaySunday

Rotation ShiftsIn STEEL INDIA LIMITED, there is no Rotational Shifts for Corporate Office. Those who are working in plant area they have Rotational shifts.CategoryShift pattern(3 Week Rotation)

EngineersMorning, Evening, Night

TechniciansEvening, Night, Morning

LabourNight, Morning, Evening

TO-BE

The week details & rotational Shifts are mapped into SAP as Period Work Schedule.Period Work schedule: The period work schedule consists of a defined sequence of daily work schedules. The period Work schedule reflects a work pattern that is repeated after a defined period of time Table:V_ T551A Navigation Path: SPRO IMG Time Management Work Schedule Period Work Schedule Define Period work Schedules.

BBP

STEEL INDIA LIMITED has Period Work Schedule.S.NoPWSWeek1234567

01SLGP001SLGDSLGDSLGDSLGDSLGDSLGDSLWO

02SLEP001SLFDSLFDSLFDSLFDSLFDSLFDSLWO

03SLEP002SLSDSLSDSLSDSLSDSLSDSLSDSLWO

04SLEP003SLNDSLNDSLNDSLNDSLNDSLNDSLWO

05SLTP001SLSDSLSDSLSDSLSDSLSDSLSDSLWO

06SLTP002SLNDSLNDSLNDSLNDSLNDSLNDSLWO

07SLTP003SLFDSLFDSLFDSLFDSLFDSLFDSLWO

08SLLP001SLNDSLNDSLNDSLNDSLNDSLNDSLWO

09SLLP002SLFDSLFDSLFDSLFDSLFDSLFDSLWO

10SLLP003SLSDSLSDSLSDSLSDSLSDSLSDSLWO

SLGP : PERIOD WORK SCHEDULE General Shift.SLEP: PERIOD WORK SCHEDULE for Engineers (3 Week Rotation).SLTP: PERIOD WORK SCHEDULE for Technicians (3 Week Rotation).SLLP : PERIOD WORK SCHEDULE for Labour (3 Week Rotation).

Description: General Shift employees will have week off on Sunday. First shift , Second Shift & Night Shift will have week off on Sunday.

AS-IS

Types of Leaves:STEEL INDIA LIMITED has the following leave types and usage pattern.S.NoTypes of Leaves

1Casual Leave

2Sick Leave

3Privilege Leave

4Maternity Leave

5Paternity Leave

6 Loss of Pay

The following are the Leave details that can be applied at a stretch.S.NoType of LeaveMinimum LimitMaximum Limit

01Casual Leave13

02Sick Leave13

03Privilege Leave 116

04Maternity Leave90

05Paternity Leave15

TO-BE

The above said leaves can be mapped into SAP as absence types.Absences: Table: V_T554S Navigation Path : SPRO IMG Time Management Time data recording and administration Absences Absences Catalog- Define Absence type Casual Leave: Time off from work, paid on account of employee unavailability to perform duties because of personal reasons. All regular Employees all are entitled for 12days per annum. Casual Leave minimum usage is 1 day and maximum usage is 03 days. Sick Leave:Time off from work paid on account of an employees temporary inability to perform duties because of sickness or disability. All regular Employees all be entitled for 12days per annum. Sick leave minimum usage is 1 day and maximum usage is 03days. Maternity Leave: It will cover only married female employees who have completed 180 days of continuous service on date of availing this leave. Maternity Leave maximum admissibility is 90 days in an year and is restricted to two children .i.e. it can be availed twice in the service tenure ,with full pay, 6 weeks before and 6 weeks after delivery, which will be paid. Another 3 months will be provided which will be unpaid. Paternity Leave:It will cover only married male employees who has completed 180 days of service in the organization including leaves & holidays. This Leave can be availed for restricted to two children. Leave maximum admissible is 5 days with full pay, 2 days before and 2 days after delivery. Privilege Leave :Employees who have completed probationary period will be eligible for privilege leave. Privilege leave can be carry forwarded to the next year. Maximum Entitlement of leaves will be 60 Leaves. These are the only leaves that are applicable for the employees who are serving notice period at the time of withdrawal of services from the company and are encashed after the completion of notice period. Privilege leaves can also be carrying forward in every year beyond 16 leaves.BBP

For STEEL INDIA LIMITED we Define Absence types.S.NoAbsence typeCodeText

01Casual LeaveSLCL Casual Leave

02Sick leaveSLSL Sick Leave

03Privilege LeaveSLEL Privilege Leave

04Maternity LeaveSLML Maternity Leave

05Paternity LeaveSLPL Paternity Leave

06Loss Of PaySLLP Loss Of Pay

AS-ISIn STEEL INDIA LIMITED,if the leave falls on Public Holiday or Week Offs it is counted as per the following.S.NoLeave typesCounted as leaveNot counted as leaves

01Casual leaveYes

02Sick leaveYes

03Privilege leaveYes

04Maternity leaveYes

05Paternity leaveYes

TO-BE

The above said condition will be put in SAP as counting rule.Counting Rule: A counting rule is assigned to the absence type to determine the payroll hours and days for the duration of this absence. The sequence for deducting quotas of different quota types is specified in the deduction rules Table: T556C Navigation Path: SPRO IMG Time Management Time data recording and administration Absences Absences Catalog-Absence counting-Rules for absence counting(New) --Define counting RulesBBP

For STEEL INDIA LIMITED we define as a Counting Rule.S. NoCounting rule codeCounting rule code

1001 Casual Leave

2002 Sick Leave

3003 Maternity Leave

4004 Paternity Leave

5005 Privilege Leave

6006 Loss of pay

AS-IS

Types of Attendances:In STEEL INDIA LIMITED, the following attendance types are existing.S.NoTypes of Attendances

01Work in Office

02On Business trip

03On Training

TO-BE

The above said is mapped into SAP as Attendance types.Attendances: Work in Office: Work in Office is nothing but working in the office in general . On Business trip: It is nothing but client meetings .The minimum duration is 1day and maximum duration is 08 days and, if there is any urgent requirement they will extend the business trip. On Training: It is nothing but employee(s) has to attend training sessions in order to meet various global challenges effectively. The minimum duration is 1day and maximum duration is 90 days.

Table: V_554S_B

Navigation Path: SPRO IMG Time Management Time data recording and administrationAttendances/actual working timingsDefine Attendance TypesCounting rule as per the Attendance Type: Table No: T556c NAVIGATION PATH:SPRO IMG Time Management Time data recording and administration Absences Absences Catalog-Absence counting-Rules for absence counting--Define counting RulesBBP

STEEL INDIA LIMITED has Attendance Types.S.NoAttendance typeCodeText

01Work in officeSLIO Work in Office

03Business tripSLBT Business Trip

05TrainingSLTR Training

Counting rule as per the Attendance Type:S.NoAttendance TypeCodeText

01Work in office201Counting Rule For Work From Office

03Business trip202Counting Rule For Conference

05Training203Counting Rule For Training

AS-IS

Time Recording Method: STEEL INDIA LIMITED is adapting Swipe-In & Swipe-Out Deviation Method to record Time events for Plant area. STEEL INDIA LIMITED is using Cross Applicant Time sheets (CATS) to record Time data for Corporate Office.TO-BE

We use LSMW BAPI method to covert the time recording data to SAP.

AS-IS

Overtime Hours:In STEEL INDIA LIMITED, the Overtime hours are been calculated as follows. On Working days the overtime hours are calculated in 100%. On Week offs the overtime hours are calculated in 150%. On Public holidays the overtime hours are calculated in 200%.

TO-BE

Above said overtime details are mapped into SAP as belowTime worked in addition to an employee's planned working time as defined in the employee's contract, collective agreement, or by legal regulations Table: V_T510S NAVIGATION PATH: SPRO IMG Time Management Time EvaluationTime Evaluation without clock timesTime Wage type selection and overtime compensation Define Generation Rules. Table: V_512W_B

BBP

For STEEL INDIA LIMITED we Maintain Valuation Bases.S. NoOvertime ConditionOvertime Pay

1

On Working Day100%

2On Week-Off's150%

3On Public Holidays200%

AS-IS

STEEL INDIA LIMITED has the following Quotas.S.NoTypes of LeavesMaximum Limit (in Days)

01Loss of Pay--

02Casual Leave12

03Sick Leave12

04Maternity Leave90

05Paternity Leave5

06Privilege Leave60

TO-BE

Above said Quotas are mapped in to SAP as Absence quotas, Absence Quota type: An Absence Quota is an employees time-limited entitlement to an absence.Each Absence Quota type is assigned a time constraint class, which is checked if time info types collide. Absence quota types can be locked for compensation. IT 2006: This Info type is used to manage time accounts that represent employees absence entitlements or time credits. The time accounts contain a particular number of days or hours, during which time employees are permitted to be off work. Table: V_T556A NAVIGATION PATH: SPRO IMG Time Management Time data recording and administrationmanaging time accounts using Attendances /Absence quota -Time quota type-Define absence quota type.BBP

In STEEL INDIA LIMITED we Define absence quota type.S. NoQuota Type CodeQuota Type Text

01CLCasual Leave

02SLSick Leave

03MLMaternity Leave

04PRPaternity Leave

05PLPrivilege Leave

AS-IS

In STEEL INDIA LIMITED, an employee can be accrued maximum of 20 Leaves and then go for leave encashment.

TO-BE

The above said is mapped into SAP as Generation rules.SELECTION RULE: The selection rule for absence quota types is, to set rules regarding how an employee's absence entitlement is generated in time evaluation Table: V_T559L Navigation Path: SPRO IMG Time Management Time data recording and administrationmanaging time accounts using Attendances /Absence quota-Calculating Absence entitlements Rules for generating absence quota -Define generation rules for quota type selection

Description: Quota will be credited as per calendar year. Accrual entitlement is pro-rata calculation. Leave transfer time is immediately upon accrual for Casual and Privilege leaves. Leaves can be encased once it reaches maximum entitlement. (i.e only PL)LIST OF INFOTYPE USE IN TIME MANAGEMENT:

S.NOINFOTYPESDESCRIPTION

1IT 2001ABSENCES

2IT 2002ATTENDANCES

3IT 2003SUBSTITUTIONS

4IT 2004AVAILABILITY

5IT 2005OVER TIME

6IT 2006ABSENCE QUOTAS

7IT 2007ATTENDANCE QUOTAS

8IT 2010EMPLOYEE REMUNERATION INFORMATION

9IT 2011TIME EVENTS

10IT 2012TIME TRANSFER SPECIFICATIONS

11IT2050ANNUAL CALENDAR

12IT 2051MONTHLY CALENDAR

13IT 2052WEEKLY CALENDAR

14IT 2500PERSONNEL WORK SCHEDULE TIME

15IT 2502QUOTA STATUS

TIME EVALUATION FEATURES

S.No.FeatureDescription

1SCHKZTo default Work Schedule Rule

2QUOMOTo default Quota Type Selection Group

3TMSTATo default Time Management Status

4WWEEKDefault Value for Working

S.No.TIME SCHEMADescription

1TM00POSITIVE TIME MANAGEMENT

2TM01NEGATIVE TIME MANAGEMENT

3TM04POSITIVE & NEGATIVE

4TQTASTANDARD ,, GENERATE QUOTA

REPORTS

1. Late coming reports 2. Over Time reports3. Attendance reports4. List of Holidays5. Absence forms6. Daily shift reports