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BAYSIDEUNIVERSITY OF MASSACHUSETTS BOSTON
MAIN CAMPUSUNIVERSITY OF MASSACHUSETTS BOSTON 1
Administration & FinanceFacilities Department
FY13 Budget PresentationMay 29, 2012
Some Dimensions of the Facilities Challenge
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Buildings # GSF Laboratory Spaces (Instruction and Research)
Main campus 10 2,459,178 # of Spaces 550Nantucket 5 3,060 NSF 194,726
Bayside 4 275,000 Acid Neutralization Tanks 519 2,737,238 (6,750 gallon total capacity)
Acreage De-ionized Water Systems 15Main campus 100+ Fume Hoods 190
Bayside 20 Lab Faucets 1,350+120+
Parking SpacesAir Handling Units Main campus 2,570
Main campus 77 Bayside 1500 +/-Bayside 38
115 PlumbingToilet Fixtures 518
Classrooms Rest Room Sinks 347Number 99
NSF 64,225 Salt Water Pump HouseSeats 4,471 Outflow Pipe (in feet) 1,800'
Non-Contact Heat Exchangers 4Elevators 29 Salt Water Circulating Pumps 4
(3 @ 7,500 & 1 @ 3,750 GPM)
Emergency Generators Salt Water Strainers 4Main Campus 10
Bayside 1 Utility Plant11 Boilers (2 @ 800 & 1 @ 400 HP) 3
Chillers (3 @ 2,000 tons each) 3Exterior Doors 300+ 13.8 kV Load Break Swithes 24
Main Electric Line Switches 4
Windows 1,100+
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Facilities Department FY13 Base Budget by Major Spending Category
Budget Area FY13 Facilities Base Budget % of FY13
Base Budget
Utilities $6,785,000 34.3%
Personnel Expenses $5,943,403 30.0%
Operational Services Contracts $3,091,758 15.6%
Maintenance Services Contracts $1,370,628 6.9%
TFA Charge $1,214,242 6.1%
Self-Performed Renovation and Maintenance Projects $700,000 3.5%
Materials, Supplies and Equipment $579,500 2.9%
Administrative Expenses $118,162 0.6%
$19,802,693
Facilities Department Organizational Structure
Assistant Vice Chancellor for
Facilities Management
Deputy Director of Facilities for Daily
Operations
Deputy Director of Facilities for Utility,
Mechanical, Electrical and Plumbing
Systems
Deputy Director of Facilities for Project
Management
Deputy Director of Facilities for Planning
and Information
University Locksmith
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FY13 Facilities Department Strategic Requests
Four (4) new positions for beginning operations at the ISC focusing on MEP systems and building management system/controls
$157,708(Thirty weeks)
New utility costs as ISC building systems become operational during the course of FY13
$114,450
Increase UMass Boston-funded deferred maintenance work consistent with the Chancellor’s goals and System Office directives.
$545,000
Increase funding available for renovations to improve and maximize space utilization including design, construction and furnishings
$272,000
Increase “subject matter expert” contracted services as project size and complexity changes (for example, geo-technical, accessibility)
$56,980
Expand space planning services (in-house and consultant) to improve and maximize the utilization of existing campus space.
$231,435
Total FY13 Strategic Requests $1,378,073
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Facilities Department Organizational StructureUtilities, Mechanical, Electrical and Plumbing Systems
Deputy Director of Facilities
for Utilities and MEP Systems
Assistant Director
of Utilities
Utility Plant/EMS Refrigeration
Assistant Director of Trades/MEP
Electrical Shop Plumbing Shop HVAC ShopBuilding
Management System/Controls
Laboratory Facilities
Maintenance Manager
Contracted Services
Boiler MaintenanceChiller Maintenance
Elevator MaintenanceHVAC Filter ReplacementFire Alarm Maintenance
Fire Sprinkler Maintenance,Salt Water Pump House
Maintenance
Request 1.0 FTE new for ISC operations
Request 1.0 FTE new for ISC operations
Request 2.0 FTE new for ISC operations
Four (4) new positions for beginning operations at the ISC focusing on MEP systems and building management system/controls
$157,708(Thirty weeks)
New utility costs as ISC building systems become operational during the course of FY13
$114,450
UMass Boston UtilitiesExisting Supported Equipment
Chiller
Chilled Water Pumps
Condensing Water Pumps (heat rejection)
Filter/Heat Exchangers
Domestic water pumps
Fire Pumps
Boilers
Hot Water Pumps
Switchgear
Motor Control Center
Emergency Generator x11
Natural Gas
New Equipment to be Supported
Building Management System Chilled Beam HVAC Heat Recovery Chiller
Building Wide Lighting Control
Cooling Tower High Efficiency Fume Hoods Closed Transition ATSDemand Control
Conference Room Ventilation
Facilities Department Organizational StructureProject Management
Deputy Director of Facilities for
Project Management
Owner’s Representative Services
(in-house)
Contracted ServicesArchitectsEngineers
Building Forensic SpecialistsCode Consultants
Accessibility ConsultantGeo-Technical Consultants
Other Expert Area Consultants
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Increase UMass Boston-funded deferred maintenance work consistent with the Chancellor’s goals and System Office directives.
$545,000
Increase funding available for renovations to improve and maximize space utilization including design, construction and furnishings
$272,500
Increase “subject matter expert” contracted services as project size and complexity changes (for example, geo-technical, accessibility)
$56,980
Facilities Department Organizational StructurePlanning and Information
Deputy Director of Facilities for Planning and Information
Administrative Services
-Accounting
-Personnel Payroll
-Warehouse
Management Information Systems Planning and Information
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Expand space planning services (in-house and consultant) to improve and maximize the utilization of existing campus space.
$231,435
Facilities Department Organizational StructureDaily Operations
Deputy Director of Facilities for Daily Operations
Grounds Services Carpentry Shop Paint Shop
Service Response
Contracted Services:
Custodial Services Pest Control
Overhead DoorSnow Removal
GlazingFlooring
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FY13 Five Percent Reduction Strategy
5% Reduction Target = $476,864 (excludes Utilities and Janitorial Services)
• Limit renovation/capital improvement projects funded through the Facilities Department Operating Budget ($262,634)
• Reduce contracted electrician services ($109,000)• Reduce Temporary Employees and Graduate Assistants ($88,880)• Reduce Facilities paid moves ($16,350)
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“Let’s learn to love our infrastructure. Beyond knowing just enough to help the engineers maintain it, and beyond digging out the funds to pay for it, we should appreciate it. …People persist in believing that these systems will somehow maintain themselves, expand themselves, improve themselves without anybody having to put anything in. But we can keep this remarkable infrastructure, this eighth wonder of the world, only if we are willing to work together for it. It’s that simple.”
From “On the Grid: A Plot of Land, an Average Neighborhood, and the Systems That Make Our World Work.” by Scott Huler
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