Batch Editing, Loading, and Authority Control

Mary Finn, Virginia Tech Jana Doyle, Virginia TechTerry Reese, Oregon State University

Loads

Early English Books Online American Periodicals Series Online World Bank e-library Safari Books NetLibrary Oxford Reference Online Government Documents

Records:

Explosion of resources that can’t be added to catalog without batchloading

There are many sources of records Quality varies significantly We edit using LTI, MarcEdit, III

Library Technologies Inc. (LTI)http://www.librarytech.com

Unlinked headings report provides us with all headings that are not linked in either the NAF or the LTI supplemental authority file.

VATECAPSO1006.in VATECAPSO1006.OUT

MARC record cleanup

LTI bibliographic record corrections:

Filing indicators in 245 - Validated based on language code in 008

AuthPrep and MARC Update Processing -    - obsolete fields converted or deleted (some changes are optional)       -  obsolete subfields converted or deleted       -  field indicators updated - GMDs updated

Controlled title fields -       - checked for proper punctuation       - subfield codes inserted       Series validated -      -  includes conversion of 440 to 490/830      -  includes standardization of series numbering based on 642 of series authority record

LTI authority records and reports

New name and title authority records New subject authority records Reports

Statistical account of linking by MARC tag Unlinked Headings report

Use the Unlinked Headings report to identify possible heading problems and even sketchy bibliographic records.

Names

X30-0-aFood safety and food security. lSpanish.

X00-1-aFrense, Amina.

X00-1-aGadrey, J.p0s579539.

X00-1-aGerstenberg, Frauke Johanna.

X00-1-aGiandrea, Michael D.

(Extraneous data prevented LTI match to NAR.

Should be: Gadrey, J. )

Names X00-1-aJeffers, Elizabeth Ann. X00-1-aJohnson, Kathryn E. X00-1-aJohnson, K. E. q(Kathryn E.) X00-1-aJohnston, Christopher Owen. X00-1-aJolliffe, Dean. X00-1-aJolly, Vineet Kumar.

(Same person; name not established in the NAF. Determine single form for use in catalog.)

Names X00-1-aWei de Meyer, F. W.

X00-1-aWiegand, Douglas Michael.

X10-2-aWoman's Hospital Association, Cleveland.

2 X00-1-aWon, Jongsun.

X10-2-aWuste Filmproduktion.

(Name not established in NAF; AACR2 form would be:

Woman’s Hospital Association (Cleveland, Ohio))

Names X00-1-aDawkins, David.

X00-1-aDazzini, Monica Mabel.

X10-2-aDenkai Gakkai (Tokyo, Japan)

X10-2-aDenki Gakkai (1988)

X00-1-aDeming, Rust.

(Variant form or typographical error.

Should be: Denki Gakkai (1888))

Series Y30-0-aCollectibles (Narberth, Pa.)2 Y30-0-aEasy step by step guide. Y30-0-aEasy step by step guides.2 Y30-0-aEasy step-by-step guides. Y30-0-aSpon research. Y30-0-aLibrary of international relations ;vv. 28.

(This series is not established in the NAF, but we want to use a single form in the catalog.)

Subject Headings

650- -aData compression vCongresses.

(Should be: Data compression (Computer science))

630-0-aJava.

(Should be: 650 Java (Computer program language))

650- -aProfessional xStudy and teaching (Elementary)

(Should be: Professions)

MARC input file01510nam 2200289

45e0003000400000005001700004007001000021008004100031010001700072035001900089040005500108042000800163072003900171245004800210260007100258300000900329310001100338362006400349500022800413500002400641500007700665533011800742580006100860785003200921830005700953856021001010DLC20040202135101.0cr bn |||771102d17921792miuwr p s 0 a0eng asf 89092195 a(OCoLC)3387893 aDLCcOYUdNdOCoLCdMnMULSdDLCdOCoLCdDLCdOCoLC amsc aAmerican Periodicals Series Online04aThe American Apolloh[electronic resource]. a[Boston :bPrinted at the Apollo Press by Belknap and Hall,c1792] a1 v. aWeekly0 aVol. 1, no. 1 (Jan. 6, 1792)-v. 1, no. 39 (Sept. 28, 1792). aIssued in 2 pts.: pt. 1, Containing the publications of the [Massachusetts] Historical Society.--pt. 2, Containing essays, moral, political and poetical, and the daily occurrences in the natural, civil and commercial world. aTitle from caption. aVols. 2-3, 1793-94 (published as a newspaper) not issued in this series. aElectronic resource.bAnn Arbor, Mich. :cUniversity Microfilms,f(American periodical series, 18th century ; 1). aContinued by the newspaper: American Apollo (Oct. 1792).10tAmerican Apollo (Oct. 1792) 0aAmerican periodical series, eighteenth century ;v1.40uhttp://proquest.umi.com/pqdlink?Ver=1&EXP=01-24-2010&RQT=318&PMID=40319&VType=PQD&VInst=PQMPRD&VName=HNP&COPT=SU5UPTAmVkVSPTImREJTPTE0NEQ@xProQuestyFull Text available from ProQuestzThis resource online01147cas 2200265 a

MarcEdit

MarcEdit: Windows– based application.

Available free on the web. Developed by Terry Reese at Oregon State University.

http://oregonstate.edu/~reeset/marcedit/html/index.html

MarcEditor Options Sets templates Fonts Appending options Preview mode options Windowing properties

Language Options Sets language font Default language pack

Export Options TCP/IP export information

MarcEngine Options Diacritics options XSLT options XSLT Engine settings

Other (miscellanous options) RSS options Set temp. file path Title/Author tag info for sorting.

The options:

Getting Started To open MarcEdit, simply click on the MarcEdit Icon on your

Desktop or select MarcEdit from Start/Programs/MarcEdit.

Breaking

Break a MARC record batch into MarcEdit’s mnemonic text format for editing.

Once in mnemonic format, batches can be edited in a number of ways.

To break MARC, open MARC Tools

MARC Tools Dialog

When the MARC Tools Dialog opens, you will see the following options: Input File Output File MARC Functions XML Conversion Other Tools

Character conversion tools Batch File processor Extracting Selected MARC

Records

Marc Editor:

Reports:

Field count Field report Subfield report

Add or delete fields Opening the file:

Either select File/Open from the Menu Or click on the following icon:

:

Making the Changes:

Add field dialog

• Remember, after making edits, you must always remake MarcEdit’s mnemonic file format back into MARC to be loaded by your catalogs.

Special Field Data Mnemonics:• ^b – Prepend data to field• ^e – Append data to field

Oops: I didn’t mean to do that

Undo functions in the MarcEditor Undo – for undoing non-global changes Redo – for redoing non-global changes Special Undo – undo the last global modification

Remaking: MarcEditor – Using the Toolbar

1. Save your Edits.

2. Click on the following icon:

3. Select a save file when prompted.

Adding Subfields to the end of fields

Adding Subfields: order conditionally• Utilizes a special syntax in the Subfield box to note insert position

• Example: adding subfield h after ($a,pn but before $bc)• Subfield data: [a,p,n,^b,^c] (brackets indicate to program that this is

special – applies rules right to left. ‘^’ indicates before a field.

Modifying control data• Control fields and fixed fields are modified by position

• MarcEdit 5.0 syntax for position field: start:length

• Example: Changing language (bytes 35-37) from eng to und

• Note, if you don’t want to replace conditionally, enter the replacement character into the Find box in the Subfield Edit tool.

Adding Item data• Utilize III’s 949 command-line syntax to set item/bib. Locations, type, status,

ect.

• Example, set item location to ‘www’

Maker: APSOtest.mrk

Breaker: VATECAPSO1006.mrk

Data Exchange

Thanks!

MarcEdit http://oregonstate.edu/~reeset/marcedit/html/index.php

maryfinn@vt.edu terry.reese@orst.edu jdoyle@vt.edu http://filebox.vt.edu/users/maryfinn/