basics overview of kuali financial system

8/3/2019 Basics Overview of Kuali Financial System

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Kuali Days VII Pre-Conference

KFS BasicsOverview

David Lyons, NACUBO



Ag enda

Introduction to KualiKuali Financial System ProjectKFS Advantages

Today¶s FocusChart of Accounts

Transaction ProcessingGeneral Ledger

Q & A



Introduction to Kuali

Community source initiative

Develop a comprehensive administrative suite to

serve the needs of all Carnegie Class colleges anduniversities.



Introduction to Kuali (cont.)

KualiCommunity



Introduction to Kuali (cont.)



Wh at is Kuali? (cont.)

Kuali FoundationNon-profit organization with responsibility for:

Sustaining the initiative

Providing on-going governanceCoordinating partner effortsManaging and protecting intellectual propertyConference planningEducating and assisting members of the Kuali Partners program

29 members including commercial affiliates across allprojects



KFS Project

7

KFS Partners



KFS Project (cont.)

Project Scale $10 m total project cost 100+ person-year effort $4.4m Founding Partners¶ original commitments

Cash or tendered personnel resources

$2.5m 200 5 Andrew W. Mellon Foundation grant

$3.1m New Partners¶ commitments & FoundingPartners¶ additional contributions

8



KFS Project (cont.)

B ased on IU¶s FIS -Financial Information System 13 years of operations

7 campuses of various sizes

$2.4 billion annual expendituresFlexible chart of accountsNeed to port to new technology environment

9



KFS Project (cont.)

The Kuali Financial Systemis an electronic systemof related financial

components that allowyou to initiate, approve,and retrieve financialinformation about your institution.

Chart of AccountsGeneral Ledger Financial TransactionsPurchasing/Accounts Payable

Contracts & GrantsLabor DistributionEffort CertificationBudget Construction

Accounts Receivable

Capital AssetsBalance InquiriesOnline Help



KFS Project (cont.)

R elease 1 ± October 2006Chart of AccountsGeneral Ledger Financial TransactionsOn-line balance inquiriesKuali Enterprise Workflow (KEW)

R elease 2 ± November 2007Labor DistributionContracts & Grants

Purchasing/Accounts Payable

R elease 3 ± March 2009Budget Construction Accounts ReceivableCapital Asset Management System (CAMS)Effort Reporting (Labor Distribution)Purchasing/Accounts Payable (cont.)

Functional Modules



KFS Advanta g es

Workflow

Edits/Business Rules - e-Docs

Import/Export Capabilities

Document Attachments

Sub-Accounts/Sub-Object Codes



KFS Advanta g es (cont.)

Transaction Audit Trail

Automated Entries at Each Update

Real Time Access to Pending Entries

24/7 Access to Balances



T oday¶s Focus

Chart of Accounts Transaction Processing & Workflow

General Ledger Q & A

basics overview of kuali financial system

Documents