04/13/23 1

PowerPoint Tips

Getting Started

Words & Pictures

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04/13/23 2

Getting Started

• Create Project Folder

• Views

• Working in PowerPoint

• Formatting Palette

• New Slide

• Which Layout?

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Getting Started

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04/13/23 3

Create Project Folder• In documents folder:

• Right click (ctrl/click on laptop;)>create new folder>(name)

OR• Action button>New Folder

• Everything gets saved here!• PowerPoint slides• Images• URL’s

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04/13/23 4

Views

Normal View

Outline View

Slide View

Slide Sorter View

Slide Show

• “Normal” to outline & apply layouts

• “Slide Sorter” to arrange

• “Slide Show” to view

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04/13/23 5

Working in PowerPoint

• Undo/Redo before SAVING• Decrease Indent/Increase Indent• Slide Show>Custom Animations• New Slide and Slide Layout

• ALL Features located in:• Menu, Toolbars, or Formatting Palette

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Formatting Palette• Slide Layout

• Insert Picture

• Change font, size, etc.

• Change Slide Design

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New Slide3 ways

• Insert > New Slide

OR• In “Outline View”

• Click “return” when finished with current slide.

OR• Choose New Slide shortcut

from format toolbar• To add this toolbar, choose

View>Toolbar>Standard

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04/13/23 8

Which Layout?• Purpose:

• Pictures only?• Info? Use List.• Resize text/pic boxes

• How:• Format>Slide LayoutsOR • Formatting Palette>Add

Objects

• Tips:• Resize/rearrange boxes• Scroll • Change/reapply layout

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04/13/23 9

Words & Pictures

• Visual Media

• Slide Designs a.k.a backgrounds

• Find Images

• Save Images

• Insert Images

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04/13/23 10

• Creating in PowerPoint is a nice switch from writing essays. But remember, it’s not an essay. It’s just too hard to read all that information while it’s up on a screen. If your instructor wanted you to write an essay, I suppose he would have assigned one. Instead, should show your audience talking points through key words, phrases and even images to convey your message. Because think about it, who wants to listen to someone read you a screen?

Visual Media

• Use• Key words• Phrases• Images

• DO NOT write in paragraphs

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Slide Designs (a.k.a. backgrounds)

• Match Design Theme to Message….•Serious, playful, artistic, etc.

• Consider Audience•How will this look to them?

• Leave Color Scheme alone!• Maintain unity--keep slides alike!

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•Format>Slide Design>Choose…>OR

•Formatting Palette>Change Slides

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Find Images

• NOT COPY & PASTE IMAGES• To find images, use Safari to browse • Go to Google>Images (click the tab)

• Use Advanced Image Search to narrow results

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Save Images•Open image (click>See Full-Size Image)

•Click FULL-SIZE image>Drag to desktop

• Move picture into the “Project Folder” by opening a new “Finder” window

Remember:

highlight the pix URL >Copy>Paste on final slide/reference page

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04/13/23 14

Save Images cont.

• Open Finder Window• Choose your documents folder• Choose the PROJECT folder you created!

Click-hold-drag images from desktop to folder

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Insert Images

• Insert>Pictures>Clip Art or Pictures• Browse ClipArt files by subject or

image type or search online • OR• Choose picture from PROJECT folder

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• OR Formatting Palette>Graphics

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Final Steps

• Reference Page

• Printing

• Save as Package

• Drop to Teacher

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Reference Page• Copy & Paste all URL’s and other sources.

• Copyright issues:

• give credit to the source--words or pictures• copy and paste te URL under picture. e.g.:

Do NOT use the Google search string for the source. Use the Site address.

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(Source: http://photos3.worldisround.com/photos/0/18/455.jpg)

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Printing

• Print What? Select # Slides per page?Print What? Select # Slides per page?

• Output? ALWAYS “Black and White”!Output? ALWAYS “Black and White”!

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04/13/23 19

Save As Package

• PowerPoint MUST be saved as a “PowerPoint Package” when dropped to teacher.

• To do so…• File>Save As>

• To Desktop

• Name file First name last name and hour

• E.g. KelleeHill4A

• Format>PowerPoint Package

• Save

• The Package is a FILE not The Package is a FILE not just a document…just a document…

• DROP the FILE to TEACHER!DROP the FILE to TEACHER!

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Drop to Teacher

• Log on to Drop Server>Drop Boxes>Okay• Select/open Teacher’s name --first initial, last name• Click-Hold-Drag PowerPoint package FILE from desktop into hand-in

folder.• Note: you cannot open teacher’s hand in folder• You get a message that tells you cannot see what’s inside the folder; select “OK”

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