basic overhead cost controlling (103)

EHP4 for SAP ERP 6.0

December 2010

English

Basic Overhead Cost Controlling (103)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Basic Overhead Cost Controlling (103): Configuration Guide

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<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Content

Basic Overhead Cost Controlling....................................................................................................8

1 Purpose................................................................................................................. 8

2 Preparation...........................................................................................................8

2.1 Prerequisites.........................................................................................................8

3 Configuration Overhead Controlling......................................................................8

3.1 Organizational Elements.......................................................................................8

Maintaining the Controlling Area....................................................................................8

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)..................................9

3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator......10

3.1.1.3 Maintaining Controlling Area - Assign Company Code...............................11

Maintaining Versions....................................................................................................12

3.1.2 Maintaining Versions......................................................................................13

3.1.2.1 Maintaining Versions – General Version Definition.....................................13

Maintaining Versions – Settings for Each Fiscal Year.................................................14

3.1.3 Maintaining Number Ranges for CO Documents..........................................18

3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals.....18

3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups18

3.1.3.3 Maintain No. Ranges for Controlling Docs. - Text f. number range............21

3.2 General Master Data Configuration.....................................................................22

3.2.1 Defining Cost Center Categories...................................................................22

3.2.2 Orders and Settlement..................................................................................22

3.2.2.1 Maintaining Allocation Structures...............................................................22Maintaining Allocation Structures — Assignments...........................................................23Maintaining Allocation Structures — Source (CE-Group)................................................24Maintaining Allocation Structures — Settlement Cost Elements (CE).............................25

Maintaining Settlement Profiles...................................................................................27

Defining Order Types..................................................................................................34

Define Order Types - Order Type Descriptions...........................................................41

Define Order Types - Control parameters for order type.............................................42

Assigning Strategy Sequence to Order Type...............................................................43

4 Configuration Budget and Plan...........................................................................44

4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control) 44

User Defined Planning...........................................................................................................45

4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers..........45

Planning Layout cost center - contents of element in row/col.str................................45Planning Layout cost center - description structure........................................................47Planning Layout cost center - Report Painter Row and Column Texts..........................47Planning Layout cost center - Variables for row/column structure...................................47Planning layout Stat key figure - CO: Row/Column Structure Variable Texts..................48Planning Layout cost center - Row/column structures.....................................................48Planning Layout cost center - Text Table for Row/Column Structure..............................48

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4.2.2 Creating Planning Layouts for Activity Type Planning...................................49

4.2.2.1 Planning layout activity type - Report Painter Row and Column Texts.....50

4.2.2.2 Planning layout activity type - Variables for row/column structure..............52

4.2.2.3 Planning layout Stat key figure - CO: Row/Column Structure Variable Texts52

4.2.2.4 Planning layout activity type - Text Table for Row/Column Structure.........53

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning......................53

4.2.3.1 Planning layout Stat key figure - Report Painter Row and Column Texts.54

4.2.3.2 Planning layout Stat key figure - Report Painter Row and Column Texts.55

4.2.3.3 Planning layout Stat key figure - Variables for row/column structure..........56

4.2.3.4 Planning layout Stat key figure - CO: Row/Column Structure Variable Texts56

4.2.3.5 Planning layout Stat key figure - Text Table for Row/Column Structure.....57

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders.......57

4.2.5 Maintaining User-Defined Planner Profiles....................................................59

5 Basic Master Data...............................................................................................64

5.1 Cost Elements and Groups.................................................................................64

5.1.1 Primary Cost Elements..................................................................................64

5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements................64

5.1.1.2 Making Default Settings for Primary Cost Elements - Costs.......................65

Creating Primary Cost Elements: Create Batch Input Session....................................73

Creating Primary Cost Elements: Execute Batch Input Session..................................74

5.1.2 Creating Secondary Cost Elements..............................................................74

5.1.3 Text Maintenance Cost Elements Costs.......................................................76

5.1.4 Creating Groups: Cost Elements...................................................................77

5.1.4.1 Cost Element Groups: Header and Text.....................................................77

5.1.4.2 Cost Element Groups: Values (Cost Elements)..........................................79

5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)..............82

Assigning All Cost Elements to Cost element Group...................................................84

5.1.5 Selection Variants (Cost Elements)...............................................................84

Cost Centers and Groups......................................................................................................85

5.2.1 Creating Standard Hierarchy: Cost Centers..................................................85

5.2.2 Creating Cost Centers...................................................................................86

5.2.3 Creating Alternative Groups: Cost Centers...................................................87

5.2.3.1 Cost Center Groups: Header and Texts.....................................................87

5.2.3.2 Cost Center Groups: Values (Cost Centers)...............................................88

Cost Center Groups: Lower Level Sets (Cost Center Groups)....................................89

5.2.4 Selection Variants (Cost Center)...................................................................89

Creating Statistical Key Figures.............................................................................................90

Creating Activity Types..........................................................................................................91

Creating Internal Order..........................................................................................................92

6.0 Configuration with Use of CO Master Data.........................................................93

6.1 Actual Postings...................................................................................................93

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment.......93

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6.1.2 Editing Automatic Account Assignment- Details per valuation area..............94

6.2 Accrual Calculation.............................................................................................94

6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)...94

6.2.2 Maintaining Overhead Structure - Base Determination.................................97

6.3 Assessment........................................................................................................98

6.3.1 Defining Assessment Plan............................................................................98

6.3.2 Defining Assessment Actual........................................................................100

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Basic Overhead Cost Controlling

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools, refer to the SAP Best Practices Quick Guide.

2 Preparation

2.1 PrerequisitesBefore you start installing this scenario, you must install prerequisite building blocks.

For more information, see the Building Block Prerequisite Matrix for Baseline. The matrix (an Excel file) is linked on the solution's DVD Web site in the following location:

Content Library

3 Configuration Overhead Controlling

UseIn this step, all the Customizing settings from the Central Cost Center Accounting building block are copied to the development client.

ProcedureAccess the Customizing activity as described and make the settings according to the table values listed in this documentation.

3.1 Organizational Elements

Maintaining the Controlling Area

UseMind the following:

Controlling area 1000 is configured as cross-company code. Company code 1000 – Chile – is assigned. The name can vary.

The currency is Chilean Pesos CLP, the currency type is 30 (group or client currency).

The extended chart of accounts is CL01.

The fiscal year is the calendar year (fiscal year variant K4); a non-calendar fiscal year can also be used.

The variance indicators (price differences can be determined for specific transactions) and company code validation (postings to cost centers or orders only possible within the same company code) are set for the controlling area.

The following Controlling components are active:

Cost Centers

Order Management

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Commitments Management

Projects

Sales Orders with Commitments Management

Costo Objects is not active

3.1.1.1 Maintaining Controlling Area - Basic Settings (Detail)

ProcedureCarry out the following steps:

1. Access the activity using one of the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area (Choose Activity Screen)

Menú IMG Controlling Controlling General Organización Actualizar sociedad CO Actualizar Sociedad CO

Transaction Code OKKP

2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, check and make the following entries:

Field name Description User action and values Comment

Controlling Area 1000

Name Area de controlling 1000

CoCd->CO Area Allocation Indicator

2 Cross-company code cost accounting

Currency type 30 Group currency

Currency Currency CLP

Diff.CCode Currency

Indicator: Different Company Code Currency is Allowed

Set allowed

Chart of accts Chart of accounts

CL01

Fiscal year variant K4

CCtr Std. Hierarchy

Standard Hierarchy for Cost Centers

0001 Do not maintain the standard hierarchy, confirm warnings. The standard hierarchy is maintained later.

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4. Save your entries.

3.1.1.2 Maintaining Controlling Area - Activate Components/Control Indicator




Menú IMG Controlling Controlling General Organización Actualizar sociedad CO Actualizar sociedad CO


2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Details screen, double-click Activate Components/Control Indicators.

4. If several fiscal year intervals exist, double-click the latest year in this list.

5. On the Change View: “Activate Components/Control Indicators”: Details screen, make the following entries:


Cost centers Component active

Order management

Component active

Commit. Management

Component active

Profit Analysis Component not active Building block 168 activates profitability analysis

Acty-Based Costing

Component not active

Profit center Acctg.

No selection Not active

Projects Set Active

Sales Orders Set SD Order Processing is Active

Cost Objects No selection Not active

Real Estate Mgmt. No selection Not active

W. Commitment Mgt

Set Ind. Commitment Management with Sales Orders is

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Active

All currencies Set

Variances Set

Company Code validation

Set Applies only if several company codes are assigned to the controlling area


ResultYou have created and maintained the controlling area 1000.

3.1.1.3 Maintaining Controlling Area - Assign Company Code

UseAll company codes used are to be assigned to the controlling area.

If the company code 1000 is already assigned to controlling area 1000, the following step can be omitted. These entries are then assigned in building block 101.



IMG Menu Controlling General Controlling Organization Maintain Controlling Area Maintain Controlling Area

Menú IMG Controlling Controlling General Organización Actualizar sociedad CO Actualizar sociedad CO


2. On the Change View: “Basic Data” Overview screen, select controlling area 1000. Do not double-click.

3. On the Change View: “Basic Data” Overview screen, choose Assignment of company code(s) with a double-click (right-hand side of the screen).

4. On the Change View: “Assignment of Company Code(s)”: Overview screen, choose New Entries.

5. On the New Entries: Overview of added entries screen, make the following entries:


CoCd Company Code 1000 Enter your company code

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Maintaining Versions

UseVersions enable you to have independent sets of planning and actual data.

Version 0

Planning- Integrated planning is set- Copying is allowed- Exchange rate type M with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation- Purely iterative price- Actual and planned periodic price (the costs of the individual period are divided by the activities during that period, which may result in different prices for each period)- You can initiate revaluation in a separate business transaction and revaluation at actual prices. The original allocations for the planned price are not changed in the process. Instead, the system posts the deviation from the allocation for the planned price in a separate transaction.

More versions: 1, 2, 3 (plan versions only)

Planning

- Integrated planning is set- Copying is allowed- Exchange rate type P with value date = start of fiscal year- Valuation version for internal activity allocation = 0- Integrated planning with cost centers/business processes

Price calculation

- Purely iterative price

- Periodic price

Integrated planning controls whether or not planning data from Cost Center Accounting and Activity-Based Costing is passed on to other applications (such as Special Purpose Ledger or Profit Center Accounting), and whether or not line item documents are written each time planning data is changed.

Integrated planning- Controls whether or not planning of an internal order is integrated in a plan version with cost center planning.

Strictly iterative priceYou should only set this indicator if you use output prices that have been set manually for planning activity types. If the indicator is set, price calculation will also include the calculation of a strictly iterative price, in addition to the price that results from your planning (for example, through a mixture of iterative and manually set allocation prices). When determining this strictly iterative price, the system acts as if there were no manually

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set prices. As a result, the allocation prices for all activity types are also determined iteratively for all the cost centers in this version.

3.1.2 Maintaining Versions

3.1.2.1 Maintaining Versions – General Version Definition



IMG Menu Controlling General Controlling Organization Maintain Versions

Menú IMG Controlling Controlling general Organización Actualizar versiones

Transaction Code SPRO

2. On the Enter General Version Definition screen, enter the following values:

Version Name Plan Actual WIP/RA Variance ExclusiveUse

0 Plan/actual version

Set Set Set Set

1 Plan Version: Change 1

Set Set Not Set Set


Set Set


Set not set not set Set

4 Actual Costs vs. Target Costs

Set Set Set Set

100 PS: Progress Version

Set Set

03

110 PS: Forecast Version

Set Set

04

PM PM/CS estimated costs

Set Set

02

YG1 BP: Plan version CO-PA

Set Set Set

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Maintaining Versions – Settings for Each Fiscal Year



IMG Menu Controlling General Controlling Organization Maintain Versions

Menú IMG Controlling Controlling general Organización Actualizar versiones


2. On the View “General Version Definition”: Overview screen, choose Version 0.

3. Choose Controlling area settings Settings for each year.

4. If the dialog box Determine Work Area: Entry appears, enter controlling area 1000.

5. On the Change View “Settings for Each Fiscal Year”: Overview screen, select New Entries.

6. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

Fiscal year 2005 doen´t exist in environment.


Fiscal Year for example 2005

Version locked No Selection

Integrated Planning Set

Copying allowed Set

Exchange rate type M Standard translation at average rate

Value date 01.01.2005

Integrated planning with cost centers/bus.processes

Set

Version for ind.act.alloc.



8. Repeat steps 5 and 6 for fiscal year 2006. On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:

Fiscal year 2006 doen´t exist in environment.

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Fiscal Year for example 2006

Version locked No Selection Version previous year not locked


Copying allowed Set




Set




10. Repeat steps 5 and 6 for fiscal year <previous year> (e.g. 2007). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <previous year> for example 2007

Version locked Set Version previous year not locked


Copying allowed Set




Set




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7. Repeat steps 5 and 6 for fiscal year <current year> (e.g. 2008). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <current year> for example 2008

Version locked No Selection Actual year not locked


Copying allowed Set




Set




9. Repeat steps 5 and 6 for fiscal year <next year> (e.g. 2009). On the Change View “Settings for Each Fiscal Year”: Details screen, enter the following values:


Fiscal Year <next year> for example 2009



Copying allowed Set




Set





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Copying allowed Set

Exchange rate type M



Set


0







Copying allowed Set

Exchange rate type M



Set


0

ResultYou have configured:

Version 0 for planning and actual postings and

Versions 1, 2 and 3 only for planning.

The planning horizon for these versions are 5 years and you have assigned them to controlling area 1000.

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3.1.3 Maintaining Number Ranges for CO Documents

UseThe purpose of this activity is to define the number ranges for the CO documents.

3.1.3.1 Maintaining Number Ranges for CO Documents - No. Range Intervals


1. Access the activity using the following navigation options:

IMG Menu Controlling General Controlling Organization Maintain Number Ranges for Controlling Documents

Menú IMG Controlling Controlling general Organización Actualizar rangos de números para documentos CO

Transaction Code KANK

2. In CO Area enter controlling area 1000.

3. Choose Maintain Groups (F6).

4. Define the number range group menu item Group item Insert F6.

5. Insert the text for the new number range group and assign the number range. Maintain the table as follows:

Text From number To number

Primary Postings 0100000000 0199999999

Planning Transactions 0200000000 0299999999

Actual Postings (without primary postings)

0300000000 0399999999

Other Transactions 0400000000 0499999999


3.1.3.2 Maintaining Number Ranges for CO Documents - CO Documents Groups

UseTo assign CO documents to the related number ranges, the corresponding groups are to be maintained (assigned).

Procedure1. Access the activity using the following navigation options:


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2. In CO Area enter controlling area 1000.

3. Choose Maintain Groups (F6).

4. Select the element and assign them to the respective group as in the table below. For that purpose:

Choose a number-range-group and mark the group.

Choose a CO Business Transaction (Element) with button Select element (F2).

The assignment proceeds with button Assign element group (F5).

Group/ CO Business Transaction Description Comment

Primary Postings (number range number 01) Group

COIN CO Through-postings from FI Element

KAZO Down payment Element

Planning Transactions (number range number 02) Group

CPPP ABC process assessment: plan Element

FIPA Payment scheduling Element

KAZP Plan cost center accrual Element

KOAP Plan settlement Element

KPIV Actual cost distrib. cost obj. Element

KPPB Standard cost estimate Element

KSII Actual price calculation Element

KSP0 Plan split costs Element

KSPB Plan assessment to CO-PA Element

KZPP Plan overhead (periodic) Element

KZRP Interest Calculation (Plan) Element

PAPL Profit Planning Element

RKP1 Planning primary costs Element

RKP2 Planning activities Element

RKP3 Planning secondary costs Element

RKP4 Planning stat. key figures Element

RKP5 Plan Revenue Types Element

RKP6 Planning activity-dep. costs Element

RKP7 Planning act.-dep. sec. costs Element

RKP8 Planning order costs Element

RKP9 Plan. act-dep.settlement costs Element

RKPB Periodic Reposting: Plan Data Element

RKPL Plan indirect activity alloc. Element

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RKPQ Manual cost planning Element

RKPS Sec. planning with template Element

RKPU Plan overhead cost assessment Element

RKPV Plan overhead cost distrib. Element

RKPW Secondary order cost planning Element

RKPX Aty-dep. sec. order cost plan. Element

RKPZ Planning overhead credits Element

RKU1 Repost costs Element

RKU2 Repost revenue Element

RKU3 Repost CO line items Element

Actual Postings (without primary postings) (number range number 03) Group

CPPA ABC Actual process assessment Element

KAMV Manual cost allocation Element

KAZI Actual cost center accrual Element

KGPD Distribution acc. to peg Element

KKKP Control Costs (Primary) Element

KKKS Control Costs (Secondary) Element

KOAO Actual settlement Element

KSI0 Actual cost center split Element

KSOP Prim. Target Cost Calculation Element

KZPI Actual overhead (periodic) Element

KZRI Interest calculation (actual) Element

RKIB Actual Periodic Repostings Element

RKIL Actual inverse activity alloc. Element

RKIU Actual Overhead Assessment Element

RKIV Actual Overhead Distribution Element

RKL Actual activity allocation Element

RKLT Actual template allocation Element

RKN Actual non-alloc. activities Element

RRIB Seg. adjust.: Act.per.repost. Element

RRIU Segment adjust.: Act. Assess. Element

RRIV Segment adjust.: Act. distrib. Element

Other Transactions (number range number 04) Group

KABG Automat. WIP/results analysis Element

KABM Manual WIP/results analysis Element

KAFM Payment data Element

KAUS Calculate Scrap Element

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KEKB Unit costing Element

KEKZ Unit costing (overhead) Element

KFPI Transfer price allocation Element

KFPP Transfer price agreement Element

KPPZ Standard costing (overhead) Element

KSOS Sec. Target Cost Calculation Element

KSPA Assessment to CO-PA Element

KSWP Prim. Target Cost Calc. (WIP) Element

KSWS Sec. Target Cost Calc. (WIP) Element

KVAR Variance calculation Element

RKLX Predistribution of fixed costs Element

RKS Enter statistical key figures Element


ResultYou have configured the number ranges for Controlling documents.

3.1.3.3 Maintain No. Ranges for Controlling Docs. - Text f. number range





I_TXT_ENNumber range group text Primary postings (group 01)Planning transactions (group 02)Actual Postings / without primary postings (group 03)Other transactions (group 04)Primary postings (group 01)Planning transactions (group 02)Actual Postings / without primary postings (group 03)Other transactions (group 04)

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3.2 General Master Data Configuration

3.2.1 Defining Cost Center Categories

UseCost center categories group together properties that the cost centers receive by assigning a cost center category to a cost center.

All cost center categories provided with standard SAP are used in SAP Best Practices. Additionally a cost center category is needed for marketing cost centers.


IMG Menu Controlling Cost Center Accounting Master Data Cost Centers Define Cost Center Categories

Menú IMG Controlling Contabilidad de centros de coste Datos maestros Centros de coste Definir clases de centros de coste

Transaction Code OKA2

2. On the Change View “Cost Center Categories”: Overview screen, choose New Entries.

3. On the New Entries: Overview of added Entries screen, make the following entries:


CCtC Cost Center Category 9

Name Allocation

ActRev Actual Revenue Postings

Set

PlnRev Planning Revenues Set

Cmmt Commitment Update Set

Func Functional Area YB35

ResultYou have created the Cost Center Category 9 Allocation.

3.2.2 Orders and Settlement

3.2.2.1 Maintaining Allocation Structures

UseAn allocation structure defines how an order is settled.

The allocation structure differentiates the different possibilities of allocations.

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IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Allocation Structures

Menú IMG Controlling Órdenes CO Contabilizaciones Reales Liquidación Actualizar esquema de Imputación

Transaction Code OKO6

2. On the Change View “Allocation Structures”: Overview screen, choose New Entries.

3. On the New Entries: Overview of Added Entries screen, make the following entries:

Alloc.str. Text

A1 CO allocation structure A1

A2 No split

IM Allocation Structure IM


ResultThe allocation structures are added.

Maintaining Allocation Structures — Assignments

UseAssignments are added to the allocation structures.

Prerequisites Allocation structures are added in previous step.






2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right-hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Choose New Entries.

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5. On the New Entries: Overview of Added Entries screen, make the following entries and save.

Allocation Structure

Assignment Text

A1 010 Personnel costs

A1 020 Raw-/service material consump.

A1 030 Other costs

A1 040 Secondary costs

A1 050 Revenues

A2 001 All cost elements

ResultThe assignments are added.

Maintaining Allocation Structures — Source (CE-Group)

UseCost element groups are assigned as sources.

PrerequisitesThe allocation structures and assignments are maintained.




IMG Menú Controlling Órdenes CO Contabilizaciones Reales Liquidación Actualizar esquema de Imputación


2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

This step and the following steps have to be repeated for each allocation structure and each assignment. You can find the required entry data in the table below.

3. Choose Assignments with a double-click (left hand side of the screen).

4. Select the assignment (right hand side of the screen).

5. Select Source with a double-click (left hand side of the screen).

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6. If the Set Controlling Area dialog box appears, enter controlling area 1000.

7. On the Change View “Source”: Details screen, make the following entries and save.


Assignment Cost Elem.Group

A1 010 BP_PERS

A1 020 BP_MAT

A1 030 BP_PR_OTH

A1 040 BP_SEC

A1 050 BP_REV

A2 001

IM 010 BP_SUBC

IM 020 BP_MAT

IM 030 BP_AA

ResultThe cost element groups are assigned to the allocation structures as sources.

Maintaining Allocation Structures — Settlement Cost Elements (CE)

UseThere are two types of settlement:

settlement by cost elements

settlement by settlement cost element

PrerequisitesThe allocation structure, assignments and sources are maintained.

For the second type you have to define the following cost elements, to ensure that settlement is successfully executed:

Internal settlement (means internal CO): Cost element category 21 (secondary).

External settlement (means receivers in external accounting e.g. in Asset Management): Cost element category 22 (primary).





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2. On the Change View “Allocation Structures”: Overview screen, select the allocation structure (right hand side of the screen).

3. Choose Assignments with a double-click (left-hand side of the screen).

4. Select the assignment (right-hand side of the screen).

This step and the following steps have to be repeated for each assignment. You can find the required entry data in the table below.

5. Choose Settlement Cost Elements with a double-click (left-hand side of the screen).

6. On the Change View “Settlement Cost Elements”: Overview screen, choose New Entries.

7. On the New Entries: Overview of added Entries screen, make the following entries and save.


Assign-ment

Receiver cat.

ByCost Element

SettlementCost Element

A1 010 FXA Select

A1 010 CTR Select

A1 010 ORD Select

A1 010 WBS Select

A1 020 CTR Select

A1 020 ORD Select

A1 020 WBS Select

A1 030 FXA Select

A1 030 CTR Select

A1 030 ORD Select

A1 030 WBS Select

A1 040 CTR Select

A1 040 ORD Select

A1 040 WBS Select

A1 050 CTR Select

A1 050 ORD Select

A1 050 WBS Select

A2 001

ResultSettlement cost elements are added to allocation structures.

© SAP AG of 102


Maintaining Settlement Profiles

UseIn the settlement profile, you define a range of control parameters for settlement.



IMG Menu Controlling Internal Orders Actual Postings Settlement Maintain Settlement Profiles

Menú IMG Controlling Órdenes CO Contabilizaciones Reales Liquidación Actualizar Perfil de Liquidación

Transaction Code OKO7

2. On the Change View “Settlement Profile”: Overview screen, select the settlement profile.

This step and the following steps have to be repeated for each settlement profile. You can find the required entry data in the table below.

3. Choose Details.

4. On the Change View “Settlement Profile”: Details screen, make the following sets of entries:

Field Name User action / value:Settlement profile YB0020

User action / value:Settlement profile YB0030


User action / value:Settlement profile YB00AI

User action / value:Settlement profile YB00R1

User action / value:Settlement profile YBMF99

Settlement profile

YB0020 YB0030 YB0050 YB00AI YB00R1 YBMF99

Text Overhead costs

Production

Measure

Maintenance measure

Material: Refurbishm

ent order

R&D Internal Order

Settlement

Rework-Via Notification

Actual costs cost of sales

To be settled in full

set set set set set set

Can be settled

Not for settlement

Default Values

© SAP AG of 102









A1 A1 A1 A1 A1 Y9

PA Transfer str,

E1 E1

Default object type CTR

ORD CTR MAT

PSG

Indicators

100% validation

set set

%-Settlement


Equivalence numbers


Amount Settlement

set

Var. to costing based PA

Valid Receivers

G/L account

Settlement optional

Settlement

optional

Settlement Not

Allowed

Settlement not allowed


Settlement Not

Allowed

Cost Center

Settlement optional

Settlement not

allowed

Settlement optional

Settlement optional

Settlement optional

Settlement optional

Order Settlement optional

Settlement

optional

Settlement optional

Settlement optional


Settlement optional

WBS element

Settlement optional

Settlement

optional

Settlement optional

Settlement optional


Settlement Not

Allowed

Fixed Asset


Settlement not

allowed

Settlement optional

Settlement optional



Material Settlement not allowed

Settlement not

allowed


Settlementoptional



© SAP AG of 102








Network Settlement not allowed

Settlement not

allowed





Profit. Segment


Settlement not

allowed



Settlement optional

Settlement Not Alloed

Sales order Settlement not allowed

Settlement not

allowed




Settlement Not

Allowed

Cost objects


Settlement not

allowed





Order item Settlement not allowed

Settlement not

allowed




Settlement optional

Business proc.







Real Est.Object


Settlement not

allowed

Settlement optional




Other parameter

Document type

SA SA SA SA SA SA

Max.no.dist. rls

010 010 002 002 003 003

Residence time

003 003 003 003 003 003

Field Name User action / value:Settlement profile YBMFR0

User action / value:Settlement profile YBMFR1

User action / value:Settlement profile YBSV01



User action / value:Settlement profile YBSVI1

Settlement profile

YBMFR0 YBMFR1 YBSV01 YBSV02 YBSV03 YBSVI1

Text R&D PS Settlement

R&D PS Settlement

Serv.Order and

Sales Order/ CO-PA

Service Order/

Process order

© SAP AG of 102








CO-PA Variable Project/ CO-PA)

Sales Order




Can be settled

Not for settlement

Default Values


YH YH YL YS YL A1

PA Transfer str,

YH YH YS YS E1

Default object type

PSG PSG

SDI

Indicators

100% validation

Set Set Set Set set set

%-Settlement


Equivalence numbers

set Set set set set

Amount Settlement


Set

Valid Receivers

© SAP AG of 102








G/L account

Settlement

Not allowed

Settlement not

allowed



Settlement not

allowed


Cost Center


Settlement optional





Order Settlement not allowed

Settlement optional



Settlement not

allowed


WBS element


Settlement optional



Settlement not

allowed

Settlement optional

Fixed Asset


Settlement not

allowed



Settlement not

allowed


Material Settlement not allowed

Settlement optional



Settlement not

allowed

Settlement optional


Settlement not

allowed



Settlement not

allowed


Profit. Segment

Settlement optional

Settlement optional

Settlement optional

Settlement optional

Settlement not

allowed


Sales order

Settement Not

Allowed

Settlement Optional



Settlement

optional

Settlement optional

Cost objects


Settlement optional



Settlement not

allowed

Settlement optional

Order item Settlement not allowed

Settlement optional



Settlement not

allowed

Settlement optional

Business proc.


Settlement not

allowed



Settlement not

allowed


Real Est.Object


Settlement not

allowed



Settlement not

allowed

Settlement optional

© SAP AG of 102








Other parameter

Document type

SA SA SA SA SA SA

Max.no.dist. rls

003 999 010 010 010 003

Residence time

003 003 003 003 003 003

Field Name User action / value:Settlement profile YD0001

User action / value:Settlement profile YS0001

Settlement profile

YD0001 YS0001

Text Production order

Sales order make-to-

order prod



set set

Can be settled

Not for settlement

Default Values


A1 A1

PA Transfer str,

A1 E1

Default object type

© SAP AG of 102




Indicators

100% validation

set set

%-Settlement

set set

Equivalence numbers

set

Amount Settlement


Valid Receivers

G/L account


Settlement optional

Cost Center


Settlement not

allowed

Order Settlement not allowed

Settlement optional

WBS element

Settlement optional

Settlement not

allowed

Fixed Asset


Settlement not

allowed

Material Settlement optional

Settlement not

allowed


Settlement not

allowed

Profit. Segment


Settlementoptional

Sales order Settlement optional

Settlement not

allowed

Cost objects

Settlement optional

Settlement not

© SAP AG of 102




allowed

Order item Settlement optional

Settlement not

allowed

Business proc.



Real Est.Object

Settlement optional

Settlement not

allowed

Other parameter

Document type

SA SA

Max.no.dist. rls

003 001

Residence time

003 012

5. Choose Save and Back.

ResultYou have created the settlement profiles.

Defining Order Types

UseThere are several kinds of order types in controlling. The order category determines the technical properties of orders.

The most important order categories in overhead controlling are:

Order category Description

01 Internal order

02 Accrual Calculation Order

03 Model Order

Accrual Orders

© SAP AG of 102


You use accrual orders to monitor the period-related accrual calculation between the expenses posted in Financial Accounting and the accrued costs charged in Cost Accounting. You can therefore take the expenses you record in Financial Accounting and distribute them as accrued costs across multiple periods.

Order Type:Y9A0 Internal Order – Accrual Cost Accounting

External Number Assignment: 9A00 + Sequence Number

Settlement Profile: 20

Not Matched with Revenue

Internal order

These order types differ in two attributes in revenue management and the settlement profile. You can uncheck the “Revenue Postings” flag for order type Z010 (Third-Party Services) if necessary.

As cost centers cannot manage true revenues, special customizing settings are needed to settle cost centers with orders for which costs are matched with revenues.

You define a number of control parameters for settlement in the settlement profile. The settlement profile is a prerequisite for later entering a settlement rule for a sender in the order master record. The settlement profile is usually defined in the order type.

If the costs are for information only you could create a statistical internal order. In this case you have to mark the checkbox ‘statistical order’ on tab index ‘Controlling data’ by creating an internal order.

The statistical order does not require a settlement profile, since statistical costs and revenues cannot be charged further.



IMG Menu Controlling Internal Orders Order Master Data Define Order Types

Menú IMG Controlling Órdenes CO Datos maestros de órdenes Definir clases de orden

Transaction Code KOT2_OPA

2. On the Change View “Order Types”: Overview screen, choose New Entries.

3. On the Order type: New Entry screen, provide Order Category 01 and choose Enter.

4. On the New Entries: Details of Added Entries screen, make the following entries:

Field name Description User actions and values Comment

Order category 1 Internal Order (Controlling)

Order Type Y010

Short Text Internal Order: Third-party services

© SAP AG of 102


5. Choose Assign/Change Intervals to assign the number range.

6. To assign an Internal Order Type to the related Number Ranges Group perform the following steps:

a) Select the number range group checkbox.

b) Choose an order type with ‘Select element F2’. (The color of the order type changes from black to blue.)

c) Assign the order type to the number range group by selecting Element/Group (F5).

Order Type Number Range group

Y010 Internal Order: Third-party services

7. On New Entries: Details of Added Entries screen, make the following entries:


Order Type Y010 Already maintained in preceding steps

Short Text Third-party services Already maintained in preceding steps


Already maintained in preceding steps

Number range interval

500000 – 599999 Already maintained in preceding steps

Settlement profile

YB0030 Production measure

Planning profile 000001 General plan profile

Budget Profile 000001 General budget profile

Object Class

Functional area YB30

Collective order with/without automatic goods movement

Collective order without automatic goods movement

Select from the drop down menu

Residence Time 1

003 Calendar Months

CO Partner Update

X ACTIVE Select from the drop down menu


Set Commitments Management Active

Revenue Set Identifier "Revenue

© SAP AG of 102



postings posting allowed"

Integrated Planning

Set Indicator for Integrated Planning

Status profile 00000002 Internal Orders

Release immediately

Not set


9. Repeat the entries and enter the required fields for order type Y020:


Order Type Y020

Short Text Internal Order : Overhead costs



200000 - 299999

Settlement profile

YB0020 Overhead costs




Object Class

Collective order with/without automatic goods movement


Residence Time 1

003

CO Partner Update

X ACTIVE


Set

Revenue postings

Not set

Integrated Planning

Set

Status profile 00000002

© SAP AG of 102



Release immediately

set




Order Type Y090

Short Text Internal Order: Statistical orders



300000 – 399999

Settlement profile

Not set



Object Class

Functional area

Collective order with /without automatic goods movement



Residence Time 1

003

CO Partner Update




Revenue postings

Not set

Integrated Planning

Not set

Status profile 00000002 Internal Order

Release immediately

Set "Release immediately" indicator




Order Type Y100

Short Text Research and Development

© SAP AG of 102





100000 – 199999

Settlement profile

YB00R1



Object Class





Residence Time 1

003

CO Partner Update




Revenue postings

Not set

Integrated Planning

Set


Release immediately

Not set "Release immediately" indicator




Order Type Y400

Short Text Internal Order: Marketing



500000 – 599999

Settlement profile

Not set



Object Class

Functional area

© SAP AG of 102






Residence Time 1

003

CO Partner Update




Revenue postings

Not set

Integrated Planning

Not set


Release immediately





Order Type Y600

Short Text Internal Orders: Investment



600000 – 699999

Settlement profile

YB00AI



Object Class





Residence Time 1

006

Residence Time 2

006

CO Partner Update




© SAP AG of 102



Revenue postings

Not set

Integrated Planning

Not set


Release immediately

Not set "Release immediately" indicator


19. Repeat the entries and enter the required fields for order type Y9A0:


Order Type Y9A0

Short Text Internal orders: Accrual cost accounting

Order category 02 Accrual Calculation 0rder (controlling)


9A0000000000 - 9AZZZZZZZZZZ

Settlement profile

YB0020



Object Class





Residence Time 1

003

CO Partner Update



Not set Commitments Management Active

Revenue postings

Not set

Integrated Planning

Set


Release immediately



© SAP AG of 102


Define Order Types - Order Type Descriptions






Y020 Internal Order : Overhead costs

Y090 Internal Order: Statistical orders

Y100 Research and Development

Y400 Internal Order: Marketing

Y600 Internal Orders: Investment

Y9A0

Internal orders: Accrual cost accounting

Define Order Types - Control parameters for order type1. Access the activity using the following navigation options:





Y020 Internal Order : Overhead costs

Y090 Internal Order: Statistical orders

Y100 Research and Development

Y400 Internal Order: Marketing

Y600 Internal Orders: Investment

Y9A0

Internal orders: Accrual cost accounting

© SAP AG of 102


Assigning Strategy Sequence to Order Type

Use

In this IMG activity, you assign a strategy sequence for relevant order type. For new orders, the system transfers the strategy sequence to a corresponding order type in the settlement parameters.



IMG Menu Controlling Internal Orders Actual Postings Settlement Automatic Generation of Settlement Rules Assign Strategy Sequence To Order Type

Menú IMG Controlling Órdenes CO Contabilizaciones Reales Liquidación Generación automatica de normas de Liquidación Asignar secuencia estrategias p.clase oren

Transaction Code KSR3_ORC

2. On Change View “Assignment of Strategy Sequence to the Order Type”: Overview screen, make the following entries:

Field name Description User actions and values

Comment

Order type Y020 Overhead costs

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status REL Release Standard

Order type Y100 Research and Development

Strat. Sequ. SAP040 Use standard

Modifiable 2 Always Overwrite Standard

Status CRTD Create Standard


4 Configuration Budget and Plan

4.1 Budgeting and Budget Management (Define Tolerance Limits for Availability Control)

UseThe monitoring of allotted funds is a primary element of order controlling. At any time, you can call up the funds overview, an overview of all allotments and their types. Particularly with critical orders, the allotted funds can exceed the funds made available at an early stage.

© SAP AG of 102


In addition to the funds overview as a “passive availability control”, an “active availability control” has been implemented that enables you to prevent excessive allotments from occurring in the first place. Based on the defined tolerance limits and when certain activities are recorded, the system checks whether the available budget or available released budget (release) is still sufficient.



IMG Menu Controlling Internal Orders Budgeting and Availability Control Define Tolerance Limits for Availability Control

Menú IMG Controlling Órdenes CO Presupuestación y control de disponibilidad Especificar limites de tolerancia p.control de disponibilidad


2. On the Change View “Order Availability Control: Tolerance Limits”: Overview screen, choose New Entries.



COAr Controlling Area 1000

Prof. Budget profile 000001

Tr.grp Availability-control activity group

++ All activity groups allowed

Act. Availability control action 1 Only warning message

Usage Usage rate in % 90,00%


Result

You have defined the tolerance limits for the availability control for profile 000001 in controlling area 1000.

User Defined Planning

© SAP AG of 102


4.2.1 Creating Planning Layouts for Cost Element Planning / Cost Centers

Planning Layout cost center - contents of element in row/col.str.



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Menú IMG Controlling Contabilidad de centros de costos Planificación Planificación manual Layouts de planificación propios Crear layouts de planif para planif. de clases de coste

Transaction Code KP65

2. Chose Create planning layout for cost planning

3. On the Report Painter: Create Cost Centers: Planning layout for cost elements screen, enter the planning layout and description. Do all steps per layout.


Planning layout

Y1-101

Text BP CE/AT Excel

Planning layout

Y1-101-1

Text BP CE/AT Excel

Planning layout

Y1-101-A

Text BP CE/AT Dependent

4. Create the layouts with following values:

Y1-101:

Y1-101-1:

© SAP AG of 102


Y1-101-A:

Element definition:

Name Attrib. Key figure Flag for entering sets

Var. on/off (from)

From Var.on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Activity Type Set Set LAGRU Not set

Cost Element Set Set KAGRU Not set

Plan Fixed Costs

Plan Fixed Costs in CO Area Currency

Not set Not set Not set

DK Distri-bution key

Plan Fixed Costs in CO Area Currency


Plan Var. Costs

Plan Variable Costs in CO Area Currency





Planning Layout cost center - description structure


Planning layout

Y1-101

© SAP AG of 102



Text BP CE/AT Excel

Planning layout

Y1-101-1

Text BP CE/AT Excel

Planning layout

Y1-101-A

Text BP CE/AT Dependent

Planning Layout cost center - Report Painter Row and Column Texts

Text maintenance of elements

Short Medium Long

Layout Y1-101, Y1-101-1 and Y1-101-A

ActType Activity Type Activity Type

Cost elem. Cost element Cost element

PlnFxdCOCu Plan Fixed Costs Plan fixed costs in COArea currency

PlanVar.CO Plan Variable Costs Plan variable costs in CO area currency

Planning Layout cost center - Variables for row/column structure

General Data Selection:

Name Flag for entering sets

Variable on/off (from)

From Variable on/off (to)

To

Layout Y1-101, Y1-101-1 and Y1-101-A

Version Not set set VERSN Not set

Period Not set set PERIA Set PERIB

Fiscal Year Not set set GJAHR Not set

Cost Center Set set KSGRU Not set

© SAP AG of 102


Sequence of header char.

Layout Y1-101, Y1-101-1 and Y1-101-A

1 Version

2 Period

3 Fiscal Year

4 Cost Center

Planning layout Stat key figure - CO: Row/Column Structure Variable Texts

Variables:

Name Type Characteristic Description Opt./oblig

Layout Y1-101, Y1-101-1 and Y1-101-A

GJAHR Characteristic value Fiscal Year Fiscal year

KAGRU Characteristic value Cost Element or group

KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group Set

PERIA Characteristic value Period or group

PERIB Characteristic value Period From period

VERSN Characteristic value Version To period

Planning Layout cost center - Row/column structures

FormType of

structureDate

created VersionDate of last

changeY1-101 #2 #00000000 #00000006 #20070427Y1-101-1 #2 #00000000 #00000006 #20070427Y1-101-A #2 #00000000 #00000006 #20070427

Planning Layout cost center - Text Table for Row/Column Structure

© SAP AG of 102


FormLanguage Key Description Description

Y1-101-A ES Best Practices Planeación Clas.Costos

BP CE/CA Dependiente

Y1-101-1 ES Best Practices Clas.Costo/Clas.Act (Excel

BP CE/CA Excel

Y1-101 ES Best Practices Planeación Clase.Costos

BP CE/CA Excel

4.2.2 Creating Planning Layouts for Activity Type Planning



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Activity Type Planning Create activity type planning layout

Menú IMG Controlling Contabilidad de centros de costos Planificación Planificación manual Layouts de Planif.Propios Crear layouts de planif.p,planificar clases de actividad Crear layouts de planif.p.planif.clases de actividad


2. On the Report Painter: Create Cost Centers: Planning layout for acitivities/pr screen, enter the planning layout and description.


Planning layout

Y1-202-1

Text Act.type / price

Planning layout

Y1-202-2

Text Act.Price Expanded

© SAP AG of 102


3. Choose Create.

4.2.2.1 Planning layout activity type - Report Painter Row and Column Texts

1. Create the layouts with the following values:

Element definition:


Var. on/off (from)


To

Layout Y1-202-1

Cost Center Set Set KSGRU Not set


Plan Activity Plan activity Not set Not set Not set

Dist. Distri-bution key


Pln Fix Price Plan Fix Price in CO Area Currency


Plan Var. Costs

Price variable



Layout Y1-202-1

Cost center Set Set KSGRU Not set


Plan Activity Plan Activity Not set Not set Not set

© SAP AG of 102



Var. on/off (from)


To

Dist Distribution key

Distr. Kew plan activity


Unit Unit of measures

Unit plan activity

Not set not set Not set

Plan Fix Price

Plan Fix Price in CO Area Currency


Plan Var. Price

Plan Variable Price in CO Area Currency


Plan Unit Price

Plan Unit Price in CO Area Currency


Price Price indicator

Plan price indicator


Alloc Celem. Alloc. CElem

Allocation cost element


A ATypCategory

ATyp category


L Text exists

Long text Not set Not set Not set

with


Short Medium Long

Layout Y1-202-1

Cost Ctr Cost center Cost Center


PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Layout Y1-202-2



© SAP AG of 102


Short Medium Long

PlanActvty Plan acitivity Plan activity

Price Fxd Price Fixed Fixed price in controlling area currency

Price Vbl. Price Variable Variable price in CO area currency

Price Unit Price Unit Price Unit





To

Layout Y1-202-1 and Y1-202-1


Period Not set set PERIA set PERIB



Layout Y1-202-1 and Y1-202-1

1 Version

2 Period

3 Fiscal Year

4.2.2.2 Planning layout activity type - Variables for row/column structure

Variables:


Layout Y1-202-1 and Y1-202-1


KSGRU Characteristic value Cost Center or group

LAGRU Characteristic value Activity Type or group

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

VERSN Characteristic value Version Version

© SAP AG of 102


4.2.2.3 Planning layout Stat key figure - CO: Row/Column Structure Variable Texts

Layout Y1-202-1 and Y1-202-1

1 Version

2 Period

3 Fiscal Year

4.2.2.4 Planning layout activity type - Text Table for Row/Column Structure

Form Language Key Short text Description Description

Layout Y1-202-1 and Y1-202-2

Y1-202-1 Es Precio Cl. Precio Cl.Act. Precio Actividad

Y1-202-2 Es ExpCl.Act Precio Act.Expan

Precio Actividad (Lista Expand)

4.2.3 Creating Planning Layouts for Statistical Key Figure Planning



IMG Menu Controlling Cost Center Accounting Planning Manual Planning User-Defined Planning Layouts Create planning layouts for statistical key figure planning Create statistical key figure planning layout

Menú IMG Controlling Contabilidad de centros de costos Planificación Planificacíon manual Layouts de Planif.Propios Crear layouts de planif.p,planificar valores estadísticos.


© SAP AG of 102


2. Choose Crear layouts de planif.p.planif.valores estadísticos

3. On the Report Painter: Create Cost Centers: Planning layout for key figures screen, enter the planning layout and description.


Planning layout

Y1-301-1

Text BP: key fig.plan

Planning layout

Y1-301-2

Text BP: key fig.plan exp

4. Choose Create.

4.2.3.1 Planning layout Stat key figure - Report Painter Row and Column Texts

1. Create the layouts with following values:

Element definition:


Var. on/off (from)


To

Layout Y1-301-1

Cost Center Set Set KGRSU Not set

Stat. key fig. Set Set STAGRU Not set

Curent Plan value

Current Plan Value


© SAP AG of 102



Var. on/off (from)


To

Dist. Distri-bution key


Layout Y1-301-2

Cost center Set Set KSGRU Not set

Stat. key fig. Set Set STAGRU Not set

Key figure category

KeyFig.Cat.


Curent Plan value

Current Plan Value


Dist Distribution key


Unit Unit of measure

Unit current plan value

Not set not set Not set

L Text exists

Long text Not set Not set Not set

4.2.3.2 Planning layout Stat key figure - Report Painter Row and Column Texts


Short Medium Long

Layout Y1-301-1


StatKeyFig Stat Key Figure Statistical key figure

Plan value Current Plan value Current Plan value

Layout Y1-301-2


KeyFigCat T Key Figure Category

Plan value Current Plan value Current Plan value

© SAP AG of 102






To

Layout Y1-301-1 and Y1-301-2




4.2.3.3 Planning layout Stat key figure - Variables for row/column structure

Variables:


Layout Y1-301-1 and Y1-301-2


KGRSU Characteristic value Cost Center

PERIA Characteristic value Period From period

PERIB Characteristic value Period To period

STAGRU Characteristic value Stat. key fig. Or group

VERSN Characteristic value Version Version

4.2.3.4 Planning layout Stat key figure - CO: Row/Column Structure Variable Texts


Layout Y1-301-1 and Y1-301-2

1 Version

2 Period

3 Fiscal Year

© SAP AG of 102


4.2.3.5 Planning layout Stat key figure - Text Table for Row/Column Structure

Language Key

Short text Description

Layout Y1-301-1

ES StKeyFig Std Statistical Key Fig

ES BP.StKyFig BP. Std Statistical Key Fig

Layout Y1-301-2

ES StKeyFig Std Statistical Key Fig

ES BPStKyFig BP. Std Statistical Key Fig

4.2.4 Creating Planning Layouts for Cost Element Planning / Internal Orders



IMG Menu Controlling Internal Orders Planning Manual Planning User-Defined Planning Layouts Create Planning Layouts for Cost Element Planning Create planning layout for cost planning.

Menú IMG Controlling Ordenes Internas Planificación Planificación manual Layouts de Planif.Propios Crear layouts de planif.p,planificar clases de costos Crear layouts de planif.p.planif. de costos

Transaction Code KPG5

2. On the Report Painter: Create Orders: Planning layout for cost elements/active screen, enter the planning layout and description.


Planning layout

Y1-401-1

Text BP order planning

© SAP AG of 102


3. Choose Create.

4. Create the layout with following values:

Element definition:

Name Attr. Key figure

Flag for entering sets

Var. on/off (from)

From Var. on/off (to)

To

Cost element

set Set AUFGR Not set

TtlPCost CO

Total Plan Costs in CO Area Currency





TtlPCons. Total Plan Consumption





Quantity Record Quantity


Text field Text existis


with


Short Medium Long

Cost element Cost element Cost element

TtlPCost CO Ttl Plan Costs COArC Total Plan Costs in CO Area Currency

TtlPCons. Ttl Plan Consumption Total Plan Consumption

© SAP AG of 102






To




Order set set AUFGR Not set


1 Version

2 Period

3 Fiscal Year

4 Order

Variables:

Name Type Characteristic

AUFGR Characteristic value Order

GJAHR Characteristic value Fiscal Year

KAGRU Characteristic value Cost Element

PERIA Characteristic value Period

PERIB Characteristic value Period

VERSN Characteristic value Version

4.2.5 Maintaining User-Defined Planner Profiles

UseIn a planner profile, you specify per planning area which planning layout is to be used and also with which default values.



IMG Menu Controlling Internal Orders Planning Manual Planning Maintain User-Defined Planner Profiles Maintain User-Defined Planner Profiles

Menú IMG Controlling Ordenes Internas Planificación Planificación Manual Actualizar perfiles de planificador propios Actualizar perfiles de planificador propios


© SAP AG of 102


2. On the Change View “Planner profiles”: Overview screen, choose New Entries.


Profile Description Auth. group

YBALL_01 BP planning with Excel (reduced)

YBALL_02 BP Planning: All Planning Areas

4. Choose Save.

5. On the Change View “Planner profiles”: Overview screen, select the profile and choose General Controlling.

6. On the Change View “General Controlling”: Overview screen, choose New Entries.

7. On the New Entries: Overview of Added Entries screen, make the following entries for the profile:

Planning Profile YBALL_01

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

Planning Profile YBALL_02

Planning Area Table Name

CuDK QIDK

Cost ctrs: Cost element/activity inputs 1P1 2 2

Cost centers: Activities/prices 1P2 2 2

CCtr: Statistical key figures 1P3 2 2

Orders: Cost element/activity inputs 1P4 2 2

Ord: Statistical key figures 1P6 2 2

WBS elements: Cost element/acty inputs 1P7 2 2

WBS elements: Statistical key figures 1P9 2 2

Networks: Statistical key figures 1PC 2 2

Business processes: Activity inputs 1PD 2 2

Business processes: Quantities/prices 1PE 2 2

Business processes: Stat. key figures 1PF 2 2

Cost objects: Cost element/acty inputs 1PG 2 2

Cost objects: Statistical key figures 1PI 2 2

RE: Cost elements, activity allocations 1PJ 2 2

© SAP AG of 102


RE:Stat. key figures 1PL 2 2

CCtr: Manual actual prices 1PN 2 2

Business process: Manual actual prices 1PQ 2 2

8. Choose Save.

9. On the Change View “General Controlling”: Overview screen select the layout and select Layouts for Controlling.

10. On the Change View “Layouts for Controlling”: Overview screen, choose New Entries.


Planing profile YBALL_01

Planning Area Table Itm Layout Defit Overw.

Integr.

File description

Cost ctrs: Cost element/activity inputs

1P1 1Y1-101

set set set 01_1P1_YBALL_01_001Y1-101


1P1 1Y1-101-A

set set

Cost centers: Activities/prices

1P2 1Y1-202-1

set set


1P2 1Y1-202-2

set set

CCtr: Statistical key figures

1P3 1Y1-301-1

set set


1P3 1Y1-301-2

set set

Orders: Cost element/activity inputs

1P4 1Y1-401-1

set set

Planing profile YBALL_02

Planning Area Table Itm Layout Defit Overw.

Integr.

File description


1P1 1Y1-101-1

set set


1P2 11-201


1P2 11-204


1P2 11-201C


1P3 11-301

CCtr: Statistical key figures 1P3

11-302

© SAP AG of 102


CCtr: Statistical key figures 1P3

11-303C

Orders: Cost element/activity inputs 1P4

11-401


11-402


11-402P


11-404

Ord: Statistical key figures 1P6

11-601

Ord: Statistical key figures 1P6

11-603C

WBS elements: Cost element/acty inputs 1P7

11-701


11-702


11-702P


11-703


11-704

WBS elements: Statistical key figures 1P9

11-901

WBS elements: Statistical key figures 1P9

11-903C

Networks: Statistical key figures 1PC

11-C01


11-C02


11-C03C

Business processes: Activity inputs 1PD

11-D01


11-D02


11-D02P

Business processes: Quantities/prices 1PE

11-E01

© SAP AG of 102


Business processes: Quantities/prices 1PE

11-E02

Business processes: Stat. key figures 1PF

11-F01

Business processes: Stat. key figures 1PF

11-F03C

Cost objects: Cost element/acty inputs 1PG

11-G01


11-G02


11-G02P

Cost objects: Statistical key figures 1PI

11-I01

Cost objects: Statistical key figures 1PI

11-I03C

RE: Cost elements 1PJ 1 1-J01-1












RE:Stat. key figures 1PL 1 1-L01-1






CCtr: Manual actual prices 1PN

11-N01

Business process: Manual actual prices 1PQ

11-Q01

© SAP AG of 102


12. Choose Save.

13. On the Change View “Layouts for Controlling”: Overview screen select the layout and choose Default Parameters.

14. On the Cost Element/Activity Input Planning: Init.Screen Pre-Parameteriz, screen make the following entries for profile:

Planning Layout YBALL_01

Planning Area Table Ver-sion

Period from

Period to

Fiscal year

Cost center

CElem Activity Type

Cost ctrs: Cost element/activity inputs 1P1

002 1 12 <current year>

* * n.a.

Cost centers: Activities/prices 1P2

002 1 12 <current year>

* group = 100_CE

*

15. Choose Save.

16. Save your entries and quit the transaction.

5 Basic Master Data

UseMaster data is imported using application transactions or eCATTs (extended Computer Aided Test Tools). Because some of the master data is required for configuration, a description of the data used appears below.

PrerequisitesIf a dialog box Set Controlling Area appears, enter the following data:

Field Name User actions and values


5.1 Cost Elements and Groups

5.1.1 Primary Cost Elements

5.1.1.1 Deleting Unneeded Default Settings for Primary Cost Elements

UseCost elements are created with batch input sessions. SAP standard delivers some examples for creation of the batch input sessions which are not used for SAP Best Practices. These examples have to be deleted so that the correct batch input sessions can be created.



© SAP AG of 102


IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings

Menú IMG Controlling Contabilidad de clases de costos Datos Maestros Clases de costos Crear clases de costos primarios y secundarios automáticamente Efectuar parametrización previa

Transaction Code OKB2

2. On the Determine Work Area: Entry screen provide chart of accounts YIKR and choose Enter.

3. On the Change View “Automatic Generation of Cost Elements: Default Setting”: screen, choose Select All (F7).

4. Choose Delete (Shift + F2) and save your entries.

ResultThe default settings are deleted. The screen is empty.

5.1.1.2 Making Default Settings for Primary Cost Elements - Costs

UseThe ranges of cost elements to be created are defined.

Prerequisites

The respective P&L accounts must have been created in FI. This has been done during installation of layer 0.



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Make Default Settings

Menú IMG Controlling Contabilidad de clases de costos Datos Maestros Clases de costos Crear clases de costos primarios y secundarios automáticamente Efectuar parametrización previa


2. On the Determine Work Area: Entry screen provide chart of accounts CL01 and choose Enter.

3. On the Change View “Automatic Generation of Cost Elements: Default Setting” screen, choose New Entries (F5).


© SAP AG of 102


Cost Element Acct from Account to CElem cat.

4111000001 4111000001 4111000001 1

4111000002 4111000002 4111000002 1

4111000003 4111000003 4111000003 1

4111000010 4111000010 4111000010 1

4111000051 4111000051 4111000051 1

4111000052 4111000052 4111000052 1

4111000053 4111000053 4111000053 1

4111000054 4111000054 4111000054 1

4111000055 4111000055 4111000055 1

4111000056 4111000056 4111000056 1

4111000057 4111000057 4111000057 1

4111000058 4111000058 4111000058 1

4111000059 4111000059 4111000059 1

4111000060 4111000060 4111000060 1

4111000061 4111000061 4111000061 1

4111000062 4111000062 4111000062 1

4111000063 4111000063 4111000063 1

4111000064 4111000064 4111000064 1

4111000101 4111000101 4111000101 1

4111000102 4111000102 4111000102 1

4111000104 4111000104 4111000104 1

4111000106 4111000106 4111000106 1

4120000100 4120000100 4120000100 1

4120000101 4120000101 4120000101 1

4120000102 4120000102 4120000102 1

4120000103 4120000103 4120000103 1

4120000104 4120000104 4120000104 1

4120000105 4120000105 4120000105 1

4120000106 4120000106 4120000106 1

4120000107 4120000107 4120000107 1

4120000108 4120000108 4120000108 1

4120000109 4120000109 4120000109 1

4120000110 4120000110 4120000110 1

© SAP AG of 102


4120000111 4120000111 4120000111 1

4120000112 4120000112 4120000112 1

4120000113 4120000113 4120000113 1

4120000114 4120000114 4120000114 1

4120000115 4120000115 4120000115 1

4120000116 4120000116 4120000116 1

4120000117 4120000117 4120000117 1

4120000118 4120000118 4120000118 1

4120000119 4120000119 4120000119 1

4120000200 4120000200 4120000200 1

4120000201 4120000201 4120000201 1

4120000202 4120000202 4120000202 1

4120000203 4120000203 4120000203 1

4120000204 4120000204 4120000204 1

4120000205 4120000205 4120000205 1

4120000206 4120000206 4120000206 1

4120000207 4120000207 4120000207 1

4120000208 4120000208 4120000208 1

4120000208 4120000208 4120000208 1

4120000209 4120000209 4120000209 1

4120000210 4120000210 4120000210 1

4120000211 4120000211 4120000211 1

4120000212 4120000212 4120000212 1

4120000213 4120000213 4120000213 1

4120000214 4120000214 4120000214 1

4120000215 4120000215 4120000215 1

4120000216 4120000216 4120000216 1

4120000217 4120000217 4120000217 1

4120000218 4120000218 4120000218 1

4120000219 4120000219 4120000219 1

4120000220 4120000220 4120000220 1

4120000221 4120000221 4120000221 1

4120000222 4120000222 4120000222 1

4120000223 4120000223 4120000223 1

© SAP AG of 102


4120000224 4120000224 4120000224 1

4120000225 4120000225 4120000225 1

4120000226 4120000226 4120000226 1

4120000227 4120000227 4120000227 1

4120000228 4120000228 4120000228 1

4120000229 4120000229 4120000229 1

4120000230 4120000230 4120000230 1

4120000231 4120000231 4120000231 1

4120000232 4120000232 4120000232 1

4120000233 4120000233 4120000233 1

4120000234 4120000234 4120000234 1

4120000235 4120000235 4120000235 1

4120000236 4120000236 4120000236 1

4120000237 4120000237 4120000237 1

4120000238 4120000238 4120000238 1

4120000239 4120000239 4120000239 1

4120000240 4120000240 4120000240 1

4120000241 4120000241 4120000241 1

4120000242 4120000242 4120000242 1

4120000243 4120000243 4120000243 1

4120000244 4120000244 4120000244 1

4120000245 4120000245 4120000245 1

4120000246 4120000246 4120000246 1

4120000247 4120000247 4120000247 1

4120000248 4120000248 4120000248 1

4120000249 4120000249 4120000249 1

4120000300 4120000300 4120000300 1

4120000301 4120000301 4120000301 1

4120000302 4120000302 4120000302 1

4120000303 4120000303 4120000303 1

4120000304 4120000304 4120000304 1

4120000305 4120000305 4120000305 1

4120000306 4120000306 4120000306 1

4120000307 4120000307 4120000307 1

© SAP AG of 102


4211000100 4211000100 4211000100 1

4211000101 4211000101 4211000101 1

4211000102 4211000102 4211000102 1

4211000103 4211000103 4211000103 1

4211000104 4211000104 4211000104 1

4211000105 4211000105 4211000105 1

4212000001 4212000001 4212000001 12

4212000002 4212000002 4212000002 1

4212000003 4212000003 4212000003 1

4212000004 4212000004 4212000004 1

4212000005 4212000005 4212000005 1

4212000006 4212000006 4212000006 1

4212000007 4212000007 4212000007 1

4212000008 4212000008 4212000008 1

4212000009 4212000009 4212000009 1

4212000010 4212000010 4212000010 11

4212000011 4212000011 4212000011 1

4212000012 4212000012 4212000012 1

4212000013 4212000013 4212000013 1

4212000014 4212000014 4212000014 1

4212000015 4212000015 4212000015 1

4212000016 4212000016 4212000016 1

4212000017 4212000017 4212000017 1

4212000018 4212000018 4212000018 1

4212000019 4212000019 4212000019 1

4212000020 4212000020 4212000020 1

4212000021 4212000021 4212000021 1

4212000022 4212000022 4212000022 1

4212000024 4212000024 4212000024 1

4212000026 4212000026 4212000026 1

4212000027 4212000027 4212000027 1

4212000028 4212000028 4212000028 1

4212000029 4212000029 4212000029 1

4212000030 4212000030 4212000030 1

© SAP AG of 102


4212000031 4212000031 4212000031 1

4212000032 4212000032 4212000032 1

4212000033 4212000033 4212000033 1

4212000034 4212000034 4212000034 1

4212000035 4212000035 4212000035 1

4212000036 4212000036 4212000036 1

4212000037 4212000037 4212000037 1

4212000038 4212000038 4212000038 1

4212000039 4212000039 4212000039 1

4212000040 4212000040 4212000040 1

4212000101 4212000101 4212000101 1

4213000001 4213000001 4213000001 1

4213000002 4213000002 4213000002 1

4213000003 4213000003 4213000003 1

4223000000 4223000000 4223000000 1

4223000001 4223000001 4223000001 1

4223000002 4223000002 4223000002 1

4223000003 4223000003 4223000003 1

4223000004 4223000004 4223000004 1

4223000005 4223000005 4223000005 1

4230000001 4230000001 4230000001 1

4230000002 4230000002 4230000002 1

4230000003 4230000003 4230000003 1

4230000004 4230000004 4230000004 1

4230000005 4230000005 4230000005 1

4230000006 4230000006 4230000006 1

4230000007 4230000007 4230000007 1

4230000008 4230000008 4230000008 1

4230000009 4230000009 4230000009 1

4230000010 4230000010 4230000010 1

4230000011 4230000011 4230000011 1

4230000012 4230000012 4230000012 1

4230000013 4230000013 4230000013 1

4230000014 4230000014 4230000014 1

© SAP AG of 102


4230000015 4230000015 4230000015 1

4230000016 4230000016 4230000016 1

4230000017 4230000017 4230000017 1

4230000018 4230000018 4230000018 1

4230000019 4230000019 4230000019 1

4230000020 4230000020 4230000020 1

4230000021 4230000021 4230000021 1

4230000022 4230000022 4230000022 1

4230000023 4230000023 4230000023 1

4230000024 4230000024 4230000024 1

4230000025 4230000025 4230000025 1

4230000026 4230000026 4230000026 1

4230000027 4230000027 4230000027 1

4230000028 4230000028 4230000028 1

4230000029 4230000029 4230000029 1

4230000030 4230000030 4230000030 1

4230000031 4230000031 4230000031 1

4230000032 4230000032 4230000032 1

4240000001 4240000001 4240000001 1

4240000002 4240000002 4240000002 1

4240000003 4240000003 4240000003 1

4240000004 4240000004 4240000004 1

4240000005 4240000005 4240000005 1

4240000006 4240000006 4240000006 1

4240000007 4240000007 4240000007 1

4240000008 4240000008 4240000008 1

4240000009 4240000009 4240000009 1

8210100000 8210100000 8210100000 1

8210200000 8210200000 8210200000 1

8210300000 8210300000 8210300000 1

8210400000 8210400000 8210400000 1

8214000000 8214000000 8214000000 21

8215000000 8215000000 8215000000 1

8215100000 8215100000 8215100000 1

© SAP AG of 102


8215150000 8215150000 8215150000 1

8215200000 8215200000 8215200000 1

8215250000 8215250000 8215250000 1

8215300000 8215300000 8215300000 1

8215400000 8215400000 8215400000 1

8215500000 8215500000 8215500000 1

8215600000 8215600000 8215600000 1

8310000000 8310000000 8310000000 1

8310100000 8310100000 8310100000 1

8310150000 8310150000 8310150000 1

8310200000 8310200000 8310200000 1

8310250000 8310250000 8310250000 1

8310300000 8310300000 8310300000 1

8310400000 8310400000 8310400000 1

8310500000 8310500000 8310500000 1

8310600000 8310600000 8310600000 1

8311100000 8311100000 8311100000 1

8311200000 8311200000 8311200000 1

8311300000 8311300000 8311300000 1

8311400000 8311400000 8311400000 1

8410100000 8410100000 8410100000 1

8410200000 8410200000 8410200000 1

8410300000 8410300000 8410300000 1

8410400000 8410400000 8410400000 1

8420100000 8420100000 8420100000 1

8420200000 8420200000 8420200000 1

8420300000 8420300000 8420300000 1

8420400000 8420400000 8420400000 1

8420500000 8420500000 8420500000 1

8420600000 8420600000 8420600000 1

8420700000 8420700000 8420700000 1

8420800000 8420800000 8420800000 1

8420900000 8420900000 8420900000 1

8421000000 8421000000 8421000000 1

© SAP AG of 102


8421100000 8421100000 8421100000 1

8430100000 8430100000 8430100000 1

8430200000 8430200000 8430200000 1

8430300000 8430300000 8430300000 1

8430400000 8430400000 8430400000 1

8430500000 8430500000 8430500000 1

8430600000 8430600000 8430600000 1

8430700000 8430700000 8430700000 1

8430800000 8430800000 8430800000 1

8430900000 8430900000 8430900000 1

8431000000 8431000000 8431000000 1

8431100000 8431100000 8431100000 1

8431200000 8431200000 8431200000 1

8431300000 8431300000 8431300000 1


Creating Primary Cost Elements: Create Batch Input Session



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Create Batch Input Session

Menu IMG Controlling Contabilidad de clases de costos Datos Maestros Clases de costos Crear clases de costos primarios y secundarios automáticamente Crear Juego de datos batch input


2. On the Create Batch Input Session to Create Cost Elements screen, make the following entries:



Valid from Valid from date 1.1. from previous year Maintain previous year so that postings concerning

© SAP AG of 102



previous year can be made.

Valid to Valid to date 31.12.9999

Session Name <User-ID>

Batch input user <User-ID>

3. Choose Execute.

Creating Primary Cost Elements: Execute Batch Input Session



IMG Menu Controlling Cost Element Accounting Master Data Cost Elements Automatic Creation of Primary and Secondary Cost Elements Execute Batch Input Session

Menu IMG Controlling Contabilidad de clases de costos Datos Maestros Clases de costos Crear clases de costos primarios y secundarios automáticamente Ejecutar juego de datos batch input

Transaction Code SM35

2. On the Batch Input: Session Overview screen select session <User-ID> and process the session.

ResultYou have created the primary cost elements in Controlling Area 1000.

5.1.2 Creating Secondary Cost Elements

UseSecondary cost elements are controlling-specific and have no counter part in FI. They are used to describe the consumption of resources provided or produced by the company itself. They enable the controller to assign to a cost object the real amount of resource consumption caused by it.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Individual Processing Create Secondary

Finanzas Controlling Contabilidad de Centros de Coste Datos Maestros Clases de Coste Tratamiento individual Crear secundario

Transaction Code KA06

© SAP AG of 102


2. On the Create Cost Element: Initial Screen, provide the necessary data and choose Master Data.

3. On the Create Cost Element: Basic Screen, provide the necessary data.

Cost element

Valid from Valid to Name Description CElem categ.

Unit meas.

8210100000 #01.01.2007 #31.12.9999 Settl.Materials Settl.Materials #21

8210200000 #01.01.2007 #31.12.9999 Settl 3PartyMat Sett Third Party Mat #21

8210300000 #01.01.2007 #31.12.9999 Settl Internal Activ Settl Internal Activ #21

8210400000 #01.01.2007 #31.12.9999 Setl Exter Serv Setl External Serv #21

8215000000 #01.01.2007 #31.12.9999 Settl.Technical Settl.Technical #21 H

8215100000 #01.01.2007 #31.12.9999 Settl.Rev.Fees Settl.Rev.Fees #21 H

8215150000 #01.01.2007 #31.12.9999 Settl.Rev.3rdpar Settl.Rev.3rdpar #21 H

8215200000 #01.01.2007 #31.12.9999 Settl.Rev.TravCo Settl.Rev.TravCo #21 H

8215250000 #01.01.2007 #31.12.9999 Settl.Sales Ded. Settl.Sales Ded. #21 H

8215300000 #01.01.2007 #31.12.9999 Settl.Hrly Rate Settl.Hrly Rate #21 H

8215400000 #01.01.2007 #31.12.9999 Settl.Trav.Exp Settl.Trav.Exp #21 H

8215500000 #01.01.2007 #31.12.9999 Settl.Other Exp. Settl.Other Exp. #21 H

8215600000 #01.01.2007 #31.12.9999 Settl.Co.3rdPar Settl.Co.3rdPar #21 H

8310000000 #01.01.2007 #31.12.9999 Res.Anal.Technical Res.Anal.Technical #31 H

8310100000 #01.01.2007 #31.12.9999 Res.Anal.Rev.Fees Res.Anal.Rev.Fees #31 H

8310150000 #01.01.2007 #31.12.9999 Res.Anal.Rev.3rdPar Res.Anal.Rev.3rdPar #31 H

8310200000 #01.01.2007 #31.12.9999 Res.Anal.Rev.TravCo Res.Anal.Rev.TravCo #31 H

8310250000 #01.01.2007 #31.12.9999 Res.Anal.Sales Ded. Res.Anal.Sales Ded. #31 H

8310300000 #01.01.2007 #31.12.9999 Res.Anal.Hrly Rate Res.Anal.Hrly Rate #31 H

8310400000 #01.01.2007 #31.12.9999 Res.Anal.Trav.Exp. Res.Anal.Trav.Exp. #31 H

8310500000 #01.01.2007 #31.12.9999 Res.Anal.Other Exp. Res.Anal.Other Exp. #31 H

8310600000 #01.01.2007 #31.12.9999 Res.Anal.Co.3rdPar Res.Anal.Co.3rdPar #31 H

8311100000 #01.01.2007 #31.12.9999 Res.Anal.Prim.Costs Res.Anal.Prim.Costs #31

8311200000 #01.01.2007 #31.12.9999 Res.Anal.COPReserv. Res.Anal.COPReserv. #31

8311300000 #01.01.2007 #31.12.9999 Res.Anal.Sec.Costs Res.Anal.Sec.Costs #31

8311400000 #01.01.2007 #31.12.9999 Res.Anal.COSReserv. Res.Anal.COSReserv. #31

8410100000 #01.01.2007 #31.12.9999 OHComp.Raw Mat OHComp.Raw Mat #41

8410200000 #01.01.2007 #31.12.9999 OHPurchPackMat. OHPurchPackMat. #41

8410300000 #01.01.2007 #31.12.9999 OHRawMatWH OHRawMatWH #41

© SAP AG of 102


8410400000 #01.01.2007 #31.12.9999 OHFinishGoodsWH OHFinishGoodsWH #41

8420100000 #01.01.2007 #31.12.9999 IT Services IT Services #42

8420200000 #01.01.2007 #31.12.9999 Quality Lab Quality Lab #42

8420300000 #01.01.2007 #31.12.9999 Cafeteria Cafeteria #42

8420400000 #01.01.2007 #31.12.9999 Cleaning Cleaning #42

8420500000 #01.01.2007 #31.12.9999 Security Security #42

8420600000 #01.01.2007 #31.12.9999 Ass. Fin. Goods Ass. Fin. Goods #42

8420700000 #01.01.2007 #31.12.9999 Ass. MM-Var. Ass. MM-Var. #42

8420800000 #01.01.2007 #31.12.9999 Ass. Admin. Ass. Admin. #42

8420900000 #01.01.2007 #31.12.9999 Ass. Marketing Ass. Marketing #42

8421000000 #01.01.2007 #31.12.9999 Ass. Sales Ass. Sales #42

8421100000 #01.01.2007 #31.12.9999 Ass. R&D Ass. R&D #42

8430100000 #01.01.2007 #31.12.9999 Machine hours 1 Machine hours 1 #43

8430200000 #01.01.2007 #31.12.9999 Machine hours 2 Machine hours 2 #43 H

8430300000 #01.01.2007 #31.12.9999 Setup Production Setup Production #43 H

8430400000 #01.01.2007 #31.12.9999 Water Water #43 H

8430500000 #01.01.2007 #31.12.9999 Industry Effluent Industry Effluent #43 M3

8430600000 #01.01.2007 #31.12.9999 Environmental Environmental #43 M3

8430700000 #01.01.2007 #31.12.9999 Internal Transport Internal Transport #43

8430900000 #01.01.2007 #31.12.9999 Development Development #43 H


ResultYou have created the secondary cost elements in Controlling Area BP01.

5.1.3 Text Maintenance Cost Elements Costs

Use

© SAP AG of 102


Texts are to be maintained in local language. For this it is necessary to logon with this language. See chapter “Text Translation” in this document in order to find out how to translate the texts.

5.1.4 Creating Groups: Cost Elements

UseCost element groups enable the controller to address cost elements in groups by providing the group name instead of single cost element names, such as in customizing or reporting.

5.1.4.1 Cost Element Groups: Header and Text

UseCost element groups are created and texts are maintained.



SAP Menu Accounting Controlling Cost Element Accounting Master Data Cost Element Group Create

Menu SAP Finanzas Controlling Contabilidad de centros de coste Datos maestros Grupo de clases de coste Crearr

Transaction Code KAH1

2. On the Create Cost Element Group: Initial Screen, enter the cost element group and choose Enter.

3. On the Create Cost Element Group: Structure screen, enter the necessary data, and choose Save.

4. Make the following sets of entries:

Cost element group Description

BP_INT Total CostsYD_ABR Services SettlementBP_ALL All cost elementsBP_SEC Secondary costsBP_CL01 Total CostsBP_REV RevenuesBP_PRIM Primary costsBP_PR_OTH Other primary costsBP_MAT Material costsBP_STO Change involving stocksBP_PERS Personnel expensesBP_EMPL Employee benefit costsBP_SALAR Salary costsBP_WAGES Wages

© SAP AG of 102


BP_OTHER Other costsBP_TAX TaxesBP_SUBC SubcontractingBP_CBAS Costing based costsBP_AA Activity allocationBP_ASS AssessmentsBP_OH Overhead rateBP_ORDER Order settlementBP_RA Result AnalysisBP_SETT_RA SettlementYD_A_HEL Comission Settl.YD_ABR Setlement ServiceYD_A_EFL TP Revenue Settl.YD_A_REL BT SettlementYD_A_ERS Sales Discount SettlYD_A_KMA Labor Hours Settl.YD_A_KRK BT SettlementYD_A_KAU Other Costs Settl.YD_A_KFL TP Settlement2000 Costs2900 Secondary Costs2950 Activity Distribution2940 Assesments2930 General Expenses2920 Other Costs2910 Order settlement2600 Third Party2500 Administrative Costs2400 Utility costs2300 Business Trips2200 Personnel expenses2100 Manufact. Costs2140 Manufact. Expenses2130 Variances2120 Stock Reserves2110 SAP Man Clearing Acc

ResultYou have created the cost element groups.

5.1.4.2 Cost Element Groups: Values (Cost Elements)

UseThe purpose of this activity is to assign all cost elements to one of the cost element groups.


© SAP AG of 102



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Element Group Change

Menu SAP Finanzas Controlling Contabilidad de centros de coste Datos maestros Grupo de clases de coste Modificar


2. On the Change Cost Element Group: Initial Screen, enter the cost element group and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, choose Insert Cost Element.

4. Enter the minimum and the maximum value of cost element range to be assigned.

5. Choose Save.


Cost Element From Value To Value

1100_CE 4120000110 4120000111

1100_CE 4120000103 41200001061100_CE 4120000100 41200001011100_CE 4120000109 41200001091100_CE 4120000209 41200002091100_CE 4120000114 41200001141100_CE 4120000115 41200001151100_CE 4120000116 41200001161100_CE 4120000112 41200001121100_CE 4120000108 41200001081100_CE 4120000117 41200001171100_CE 4120000113 41200001131200_CE 4223000003 42230000031200_CE 4212000038 42120000381200_CE 4212000021 42120000211200_CE 4212000022 42120000221200_CE 4212000018 42120000201200_CE 4212000007 42120000151300_CE 4120000204 41200002041300_CE 4120000205 41200002051300_CE 4120000206 41200002061300_CE 4120000205 41200002051400_CE 4120000207 41200002071400_CE 4120000201 41200002031400_CE 4120000107 41200001071500_CE 4212000024 42120000311500_CE 4212000101 42120001011600_CE 4111000051 41110000511600_CE 4111000052 41110000521600_CE 4111000053 4111000053

© SAP AG of 102


1600_CE 4111000054 41110000541600_CE 4111000055 41110000551600_CE 4111000056 41110000561600_CE 4111000057 41110000571600_CE 4111000058 41110000581600_CE 4111000059 41110000591600_CE 4111000060 41110000601600_CE 4111000061 41110000611600_CE 4111000062 41110000621600_CE 4120000208 41200002081600_CE 4212000032 42120000321600_CE 4212000033 42120000331600_CE 4212000034 42120000341600_CE 4212000035 42120000351600_CE 4212000036 42120000361600_CE 4230000014 42300000141600_CE 4230000015 42300000151600_CE 4230000016 42300000161600_CE 4230000017 42300000171600_CE 4230000018 42300000181600_CE 4230000019 42300000191600_CE 4230000020 42300000201600_CE 4230000021 42300000211600_CE 4230000022 42300000221600_CE 4230000024 42300000241700_CE 4120000102 41200001021700_CE 4120000118 41200001181700_CE 4120000119 41200001191700_CE 4120000200 41200002001700_CE 4120000210 41200002101700_CE 4120000211 41200002111700_CE 4120000212 41200002121700_CE 4120000215 41200002151700_CE 4120000216 41200002161700_CE 4120000217 41200002171700_CE 4120000218 41200002181700_CE 4120000219 41200002191700_CE 4120000220 41200002201700_CE 4120000232 41200002321700_CE 4120000234 41200002341700_CE 4120000235 41200002351700_CE 4120000236 41200002361700_CE 4120000237 41200002371700_CE 4120000238 41200002381700_CE 4120000240 41200002401700_CE 4120000241 41200002411700_CE 4120000242 41200002421700_CE 4120000243 41200002431700_CE 4120000244 41200002441700_CE 4120000246 4120000246

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1700_CE 4120000247 41200002471700_CE 4120000248 41200002481700_CE 4212000002 42120000021700_CE 4212000003 42120000031700_CE 4212000016 42120000161700_CE 4212000017 42120000171700_CE 4230000009 42300000091700_CE 4230000010 42300000101800_CE 4120000213 41200002141800_CE 4120000300 41200003061800_CE 4212000039 42120000401800_CE 4240000001 42400000091900_CE 4120000221 41200002311900_CE 4120000233 41200002331900_CE 4120000239 41200002391900_CE 4120000245 41200002452000_CE 4223000004 42230000053000_CE 4211000100 42110001053000_CE 4212000004 42120000063000_CE 4213000001 42130000033000_CE 4223000000 42230000023000_CE 4230000001 42300000083000_CE 4230000011 42300000133000_CE 4230000023 42300000233000_CE 4230000025 42300000324100_CE 8210100000 82101000004100_CE 8210300000 82103000004110_CE 8214000000 82140000004110_CE 8215000000 82156000004200_CE 8310000000 83114000004300_CE 8410100000 84104000004400_CE 8420100000 84211000004500_CE 8430100000 84313000005100_CE 4111000002 41110000025100_CE 4111000001 41110000015100_CE 4111000003 41110000035100_CE 4111000010 41110000105100_CE 4111000063 41110000645200_CE 4111000101 41110001025200_CE 4111000104 41110001045200_CE 4111000106 4111000106

ResultYou have assigned all cost elements to a cost element group.

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5.1.4.3 Cost Element Groups: Lower Level Sets (Cost Element Groups)

UseThe purpose of this activity is to create all remaining cost element groups. The groups are automatically assigned to the cost element hierarchy.






2. On the Change Cost Element Group: Initial screen, provide the upper level node of the cost element hierarchy (father node) and choose Hierarchy.

3. On the Change Cost Element Group: Structure screen, select the cost element group, and choose Lower Level.

4. Enter the key and the description for the lower level cost element group, and choose Save.


Cost Element Group Upper Level

Cost Element Group Lower Level

YB1000_CE 10_CEYB1000_CE 20_CEYB1000_CE 30_CEYB1000_CE 90_CE10_CE 100_CE10_CE 200_CE100_CE 1100_CE100_CE 1200_CE100_CE 1300_CE100_CE 1400_CE100_CE 1500_CE100_CE 1600_CE100_CE 1700_CE100_CE 1800_CE100_CE 1900_CE100_CE 2000_CE100_CE 2100_CE100_CE 3000_CE200_CE 4100_CE200_CE 4110_CE200_CE 4200_CE

© SAP AG of 102


200_CE 4300_CE200_CE 4400_CE200_CE 4500_CE20_CE 5100_CE20_CE 5200_CE30_CE 6100_CE30_CE 6200_CE30_CE 6300_CE90_CE 9100_CEYBMF_001 1100_CEYBMF_001 1200_CEYBMF_002 1300_CEYBMF_002 1400_CEYBMF_002 1500_CEYBMF_002 1600_CEYBMF_003 1700_CEYBMF_003 1800_CEYBMF_003 1900_CEYBMF_003 2000_CEYBMF_003 3000_CEYBMF_004 4100_CEYBMF_004 4200_CEYBMF_004 4300_CEYBMF_004 4400_CEYBMF_004 4500_CE

ResultYou have created cost element groups and composed with them a cost element hierarchy.

Assigning All Cost Elements to Cost element Group

UseThe purpose of this activity is to create cost element group which contains all cost elements. This group is used in the case if a selection of all cost elements is needed.






2. On the Change Cost Element Group: Initial Screen, enter the cost element group BP_ALL, and choose Hierarchy.

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3. On the Change Cost Element Group: Structure screen, chooseEdit Cost Element Insert “All Values” in the menu.


ResultAll cost elements are assigned to one cost element group.

5.1.5 Selection Variants (Cost Elements)

UseThe selection variants for program RKKOASEL (select Cost Elements) are created. This program is used for Cost Element reporting.



IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Elements

Menu IMG Controlling Contabilidad de Centros de costos Sistemas de Información Definir Variantes de selección Definir variantes de selección p. clases de costos

Transaction Code KM5V

2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKOASEL, Variant screen, make the following entries and save:

Field nameDescription

User action and values Comment

Variant YBMF001

Subobject: Values

Cost Element From 440000 (all Cost Elements)

To 999999

Subobject: Attributes

Meaning Cost Elements

Cost Centers and Groups

5.2.1 Creating Standard Hierarchy: Cost Centers


© SAP AG of 102




Menu IMG Controlling General Controlling Organización Actualizar sociedad CO Actualizar sociedad CO ( elija la pantalla de la actividad )


2. On the Change View: “Basic Data” Overview screen, double-click controlling area 1000.

3. On the Change View: “Basic Data” Details screen, make the following entries:



CCtr Std. Hierarchy Standard Hierarchy for Cost Centers

0001

Select change See buttom at the right of the field CCtr. Std. Hierarchy

1. On the Standard Hierarchy Cost Center Group Structure screen, enter the text Standard Hierachy Best Practices.

2. Choose Save.

3. Leave the transaction.

ResultYou have adapted the cost center standard hierarchy.

5.2.2 Creating Cost Centers

UseA cost center is the smallest responsibility area in an enterprise for which costs are planned and accrual of costs is kept track of separately.

PrerequisitesCost center categories must be defined. The cost center standard hierarchy must be created.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Individual Processing Create

Menu SAP Finanzas Controlling Contabilidad de centros de coste

© SAP AG of 102


Datos maestros Centro de coste Tratamiento individual Crear

Transaction Code KS01

2. On the Create Cost Center: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Cost Center: Basic Screen, enter the necessary data and save.

Make the following sets of entries:

All Cost Centers are valid from 01.01.2007 to 31.12.9999.

Cost Center Name Description

Person Responsible

CC- Cat.

Hier. Area

Comp Code

1101 Financials and Administration

Financials and Administration SAP W 0001 1000

1201 Purchasing & Stores 1 Purchasing & Stores 1 SAP W 0001 10001202 Purchasing & Stores 2 Purchasing & Stores 2 SAP W 0001 10001301 Manufacturing 1 Manufacturing 1 SAP W 0001 10001302 Manufacturing 2 Manufacturing 2 SAP W 0001 10001321 Services/ Consulting Services/ Consulting SAP G 0001 10001401 QM QM SAP G 0001 10001501 R&D R&D SAP G 0001 10001601 Marketing Marketing SAP G 0001 10001602 Sales Sales SAP G 0001 10001701 Plant & Maintenance Plant & Maintenance SAP F 0001 10001750 Buildings & Plant

MaintenanceBuildings & Plant Maintenance SAP F 0001 1000

1801 Other income/expense Other income/expense SAP H 0001 10001901 Customer service Customer service SAP H 0001 1000

ResultYou have created cost centers.

5.2.3 Creating Alternative Groups: Cost CentersCost center groups enable the controller to address cost centers by providing the group name instead of single cost center names, for example, in Customizing or reporting. In reporting, this allows an analysis of controlling key figures on an aggregate level.

5.2.3.1 Cost Center Groups: Header and Texts

UseCost center groups are created and texts are maintained.



© SAP AG of 102


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Create

Menu SAP Finanzas Controlling Contabilidad de centros de coste Datos maestros Grupo centros coste Crear

Transaction Code KSH1

2. On the Create Cost Center Group: Initial Screen, provide Cost Center Group and choose Enter.

3. On the Create Cost Center Group: Structure screen, enter the description in the field which is ready for input (Description) and choose Save.

4. Repeat this step for the following entries:

Cost Center Group Description

1000 Chile

110 Shared Services

120 Stores

130 Operations

140 Quality Management

150 Research and Development

160 Marketing

170 Sales

180 Other Income/Expense

190 Services and consulting

ResultYou have created the cost center groups.

5.2.3.2 Cost Center Groups: Values (Cost Centers)

UseThe purpose of this activity is to assign cost centers to the alternative cost center groups.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change

Menu SAP Finanzas Controlling Contabilidad de centros de coste Datos maestros Grupo centros coste Modificar


2. On the Change Cost Center Group: Initial Screen, provide cost center group and choose Hierarchy.

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3. On the Change Cost Center Group: Structure, choose Insert Cost Center.

4. Provide the minimum and maximum values of the cost center range to be assigned


Cost CenterGroup

From Value To Value

110 1101 1101

110 1701 1701110 1750 1750

120 1201 1202

130 1301 1302

140 1401 1401

150 1501 1501

160 1601 1601

170 1701 1701

180 1801 1801

190 1901 1901

5. Choose Save.

ResultYou have assigned cost centers to the alternative cost center groups.

Cost Center Groups: Lower Level Sets (Cost Center Groups)

UseThe purpose of this activity is to assign the cost center groups one to another to build up an alternative cost center hierarchy.


SAP Menu Accounting Controlling Cost Center Accounting Master Data Cost Center Group Change

Menu SAP Finanzas Controlling Contabilidad de centros de coste Datos maestros Grupo centros coste Modificar


2. On the Change Cost Center Group: Initial Screen, enter the upper level node of the cost center hierarchy (father node), and choose Hierarchy.

3. On the Change Cost Center Group: Structure screen, choose Lower Level.

4. Enter the key of the lower level cost center group, and choose Save.

5. Make the following entries:

© SAP AG of 102


Group Upper level Group Lower level

1000 110

1000 120

1000 130

1000 140

1000 150

1000 160

1000 170

1000 180

1000 190

ResultYou have created the alternative cost center hierarchy.

5.2.4 Selection Variants (Cost Center)

UseThe selection variants for program RKKSTSEL (select Cost Center) are created. This program is used for cost center reporting.



IMG Menu Controlling Cost Center Accounting Information System Define Selection Variants – Define Selection Variants for Cost Centers

Menu IMG Controlling Contabilidad de Centros de costos Sistemas de Información Definir Variantes de selección Definir variantes de selección p. centros de costos

Transaction Code KM7V

2. On the ABAP Variants: Initial Screen, enter the variant.

3. Select Values and choose Create.

4. On the Maintain Variant: Report RKKSTSEL, Variant Screen, make the following entries and save:


Variant YBMF001

Subobject: Values

Cost Centers From 1000 (all Cost Centers)

To 9999

© SAP AG of 102


Subobject: Attributes

Meaning Cost Centers

Creating Statistical Key Figures

UseStatistical key figures are created to show period end closing-related scenarios in cost center accounting.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Statistical Key Figures Individual Processing Create

SAP Menu Finanzas Controlling Contabilidad de Centros de Coste Datos Maestros Valores estadísticos Tratamiento individual Crear

Transaction Code KK01

2. On the Create Statistical Key Figure: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Statistical Key Figure: Basic Screen, enter the necessary data and save.


Statistical Key Figure

Name Stat. key fig. UnM Key Fig Category

1001 Number of employees PC Fixed Value

1002 Area in square metres M3 Fixed Value

The Name is the name of statistical base; the Stat. key. Fig. UnM is the unit for the statistical key figure; the Key Fig Category determines whether the value of the key figure should be fixed for each month or summarized to a total value.

ResultYou have created statistical key figures.

Creating Activity Types

UseActivity types are used for cost center allocations and other logistic scenarios (e.g. production).

© SAP AG of 102


PrerequisitesAllocation cost elements (cost element category ‘43’) must have been defined.



SAP Menu Accounting Controlling Cost Center Accounting Master Data Activity Type Individual Processing Create

Menú SAP Finanzas Controlling Contabilidad de Centros de Coste Datos Maestros Clases de Actividad Tratamiento individual Crear

Transaction Code KL01

2. On the Create Activity Type: Initial Screen, enter the necessary data and choose Master Data.

3. On the Create Activity Type: Basic Screen, enter the necessary data and save.


All activity types are valid from 01.01.2006 to 31.12.9999.

Activity Type

Name DescriptionActivity Unit

CC Categories

ATyp Category

AllocationCost Element

PriceIndicator

8Consulting Consulting H * 1 8430800000 1


CCtr categories are the Valid Cost Center Categories, A Type Category refers to the Activity Type Category and the Price Indicator is the Price Indicator Calculate Allocation Price.

ResultYou have created activity types.

Creating Internal Order

UseInternal orders are created for use in the CO area.

Internal order for accrual calculation

© SAP AG of 102


Prerequisites Order type Y9A0



SAP Menu Accounting Controlling Internal Orders Master Data Special Functions Order Create

Menú SAP Finanzas Controlling Órdenes CO Datos maestros Funciones especiales Orden Crear

Transaction Code KO01

2. On the Create Internal Order: Initial Screen, enter the order type Y9A0 and choose Master Data.

3. On the Create Internal Order: Master Data screen, choose the Assignments tab page and enter the necessary data.

Order Description Company Code

Object Class

9A0000000001 Accrual order 1000 Overhead

4. Choose save.

ResultYou have created the internal orders.

6.0 Configuration with Use of CO Master Data

6.1 Actual Postings

6.1.1 Editing Automatic Account Assignment - Defining Account Assignment

UseWhen you create accounting postings, the system proposes a corresponding cost accounting-relevant object if a default account assignment is configured for the account involved.

You could use, for example, the default account assignment for the following business transactions:

Transferring price differences posted in Purchasing as the result of different prices during invoice receipt

Revaluating material stocks

Transferring inventory differences

© SAP AG of 102


If you use the Logistics components, it makes sense to use the default account assignment for those cost elements that are automatically posted to from the Logistics modules (logistical income statement accounts).



IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment

Menú IMG Controlling Contabilidad de Centros de Coste Contabilizaciones reales Contabilizaciones reales manuales Tratar determinación automática de imputación


CoCdCompany Code

Cost Elem.Cost Element

Cost Ctr Cost Center

Acct. assignment detail

1000 4120000207 1101

1000 4212000024 1101

1000 4230000014 1101

1000 4230000015 1101

1000 4111000104 1

Result

You have defined automatic account assignment for reasonable accounts.

6.1.2 Editing Automatic Account Assignment- Details per valuation area

UseIf valuation area is mandatory is set in previous step, cost centers are to be assigned on valuation area level.



IMG Menu Controlling Cost Center Accounting Actual Postings Manual Actual Postings Edit Automatic Account Assignment

Menú IMG Controlling Contabilidad de centros de coste Contabilizaciones reales

© SAP AG of 102



2. On the Change View “Default account assignment”: Overview screen, select the cost element and choose Detail per business area/valuation area.

3. On the Change View: “Detail per business area/valuation area”: Overview screen, select New Entries.

4. Make the following entries and save:

No existe este setup en el sistema Eliminar de C.Guide?

CoCdCompany Code

Cost Elem.Cost Element

ValA Valuation Area

Cost Ctr Cost Center

5. Save your settings.

6.2 Accrual Calculation

6.2.1 Maintaining Overhead Structure for Accrual Calculation (Actual and Plan)

UseThere are costs that occur only once a year, although they are incurred throughout all periods of a year. Accrual calculation provides for an even distribution of such costs over all periods.

You must define accrual parameters. These parameters are usually identical for the plan accrual and the actual accrual.

You define an overhead percentage rate for accruing the additional employee benefit costs. Reference cost elements are the costs for wages and salaries. The accrued costs are credited to an order with category Y9A0 (Internal orders: Accrual).



IMG Menu Controlling Cost Center Accounting Planning Planning Aids Accrual Calculation Percentage Method Maintain Overhead Structure

Menú IMG Controlling Planificación Ayudas de planificación Periodificación Método de recargo Actualizar esquema de recargos

Transaction Code KSAZ

2. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose Create Overhead structure (F7)

3. In the following dialog box, make the following entries:


© SAP AG of 102


Overhead Structure

YBL

Description Sum wages and salaries

4. Choose Save.

5. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, create the following entries:

6.

Row Base O/H rate Description From To Credit

110 Y-B1 Wages

120 Y-B2 Salaries

190 Sum wages and salaries 110 120

210 Y-Z1 Vacation bonus paid 110 110 Y11

220 Y-Z2 Yearly bonus 190 190 Y12

230 Y-Z3 Misc. Personnel Costs 190 190 Y13

If you create the O/H rate choose Dependency Controlling Area/Overhead Type 1000.

7. Select row and choose Goto Calculation Base or double-click the selected Base entry.

8. Now you have to define the details of the calculation base. Double-click the calculation base and make the following entries:

Reemplazar en ambiente y en C.Guide las cuentas por cuentas de plan CL01.

Base From Cost Element To Cost Element

Y-B1 611030 Direct labor costs 611030 Downtime wages

Y-B2 611000 Salaries 611000 Downtime salaries


10. Choose Goto Overhead rate, or double-click the selected O/H rate entry.

11. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Detail screen, make the following entries:

CO Area O/H rate

Dependency Valid from

Valid to

Plan overhead

Act. Overhead*

1000 Y-Z1 Controlling area/overhead type

01. current year

12. current year + 28

3% 3%


01. current

12. current

3% 3%

© SAP AG of 102


CO Area O/H rate

Dependency Valid from

Valid to

Plan overhead

Act. Overhead*

year year + 28


01. current year


3% 3%

The overhead rates have been selected at random and do not correspond to genuine requirements.

Overhead rates cannot be transported and have to be maintained manually in Customizing.


13. Choose Goto Credit or double-click on the selected credit entry.

14. On the Maintain CO-OM Accrual Calculation: Credit – Detail screen, make the following entries:

Cunetas deben cambiarse por cuentas de plan CL01 en ambiente y en C.Guide

Controlling

Area

Company Code

Credit Description Valid to Cost Element

Order

1000 1000 Y11 Vacation bonus paid


670000 9A0000000001

1000 1000 Y12 Yearly bonus 12. current year + 15

670010 9A0000000001

1000 1000 Y13 Misc. Personnel Costs


670120 9A0000000001


ResultThe overhead structure has been defined.

6.2.2 Maintaining Overhead Structure - Base Determination

UseFor using plan and actual accrual calculation you have to assign the overhead structure to a controlling area.



© SAP AG of 102


IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Accrual Calculation Percentage Method Maintain Overhead Structure

Menú IMG Controlling Contabilidad de Centros de Costo Contabilizaciones reales Cierre de periódo Periodificación Método de recargo Definir esquema de recargo

Transaction Code KSAZ

2. Select the Overhead Structure YBL and choose Select Assignments (F5).

3. On the Maintain CO-OM Accrual Calculation: Overhead Struc. Overview screen, choose following.

4. Mark ‘Actual accrual’ .Continue

valid from 01.01. current year

valid to 31.12. current year+15

overhead structure : YBL

5. Save the entries.

ResultThe overhead structure is defined.

6.3 Assessment

6.3.1 Defining Assessment Plan

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.

The following cycles have been defined for the plan assessment:

Cycle Segment Sender Tracing Factor Receiver

Y_P020

Ass. shared facility (plan)

100

buildings & maintenance cost

1750

BUILD. & MAINTENANCE

Area in square metres

Stat.key figure 1002

Cost center

group 1000

(1750 and 1801 set to factor 0%)

PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_P020Carry out the following steps:


© SAP AG of 102


IMG Menu Controlling Cost Center Accounting Planning Allocations Assessment Define Assessment

Menú IMG Contrilling Contabilidad de Centros de coste Planificación Imputaciones Subreparto Definir subreparto

Transaction Code KSU7

2. On the Create Plan Assessment Cycle: Initial screen, make the following entries:


Cycle Y_P020

Start Date 01.01. current year Example

3. On the Create Plan Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_P020

Start Date From 01.01. current year Example

Start Date To 31.12. 2099 Example

Text Ass. Quality cost (plan)

Indicator: Iterative

Not Set

Object Currency Not set

Version Version 2

4. Choose Attach Segment.

5. On the Create Plan Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 quality costs for operations

6. On the Create Plan Assessment Cycle: Segment screen, choose the Segment header tab page and make the following entries:

Segment Assessment CEle

Sender rule Share % Plan value origin

100 8420200000 Posted amounts 100,00 set

Segment Receiver rule var.portion type

scale neg. tracing fact.

100 3 Fixed perentages

7. On the Create Plan Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:

© SAP AG of 102


Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1401 BP_INT 170

8. On the Create Plan Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:

Segment Share % Plan value origin

Version From

100 100,00 Set 2

9. On the Create Plan Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Cost Ctr Portion/percent

100 1301 25,00

100 1302 25,00

Debe eliminarse todo este parrafo ya que la “Tab” referenciada no existe bajo este modo

10. On the Create Plan Assessment Cycle: Segment screen, under the Receiver Weighting Factors tab page, make the following entries:

11. Make the following sets of entries for all segments (example data):

Cost Center FactorSegment 100

Other segments

1101 100

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100


ResultYou have defined the plan assessment cycles Y_P020.

© SAP AG of 102


ERROR al revisar ciclo Y_A020 “System error: Error whle reading Table T811K”

Sistema cierra configuador SPRO.

6.3.2 Defining Assessment Actual

UseAssessment is used to allocate primary and secondary costs. The original cost elements are combined and allocated to the receiver cost center in an assessment cost element.

.

The following cycles have been defined for the plan assessment:

Cycle Segment Sender Tracing Factor Receiver

Y_A020

Ass. shared facility (actual)

100

buildings & maintenance cost

1750

BUILD. & MAINTENANCE

“Area in square metres”

Stat.key figure 1002

Cost center

group 1000

(1750 and 1801 set to factor 0%)

PrerequisitesAssessment cost elements (cost element type ‘42’) must be defined.

Cambiar a cuanta de plan CL01

Cost Element Description

942010 Buildings & Maintenance

Procedure: Cycle Y_A020Carry out the following steps:


IMG Menu Controlling Cost Center Accounting Actual Postings Period-End Closing Assessment Maintain Assessment Create Actual Assessment

Menú IMG Contrilling Contabilidad de Centros de coste Contabilizaciones reales Cierre del periódo Subreparto Definir subreparto

Transaction Code KSU1

2. On the Create Actual Assessment Cycle: Initial screen, make the following entries:


Cycle Y_A020

Start Date 01.01. current year Example

3. On the Create Actual Assessment Cycle: Header Data screen, enter the following data:



Cycle Y_A020

Start Date From 01.01. current year Example

© SAP AG of 102



Start Date To 31.12. 2099 Example

Text Ass. shared facility (actual)

Indicator: Iterative

Not Set

Object Currency Set

4. Choose Attach Segment.

5. On the Create Actual Assessment Cycle: Segment screen, under segment header data, make the following entries:

Segment Name Text

100 buildings & maintenance cost

6. On the Create Actual Assessment Cycle: Segment screen, under the Segment header tab page, make the following entries:

Segment Assessment CEle

Sender rule Share % Actual value origin

100 842010 Posted amounts 100,00 Set

Segment Receiver rule var.portion type

scale neg. tracing fact.

100 Variable portions Actual Stat key figures

No scaling

7. On the Create Actual Assessment Cycle: Segment screen, under the Senders/Receivers tab page, make the following entries:

Segment Sender Cost Center from

Sender Cost Element from

Receiver Cost Center group

100 1750 BP_INT 1000

8. On the Create Actual Assessment Cycle: Segment screen, under the Sender Values tab page, make the following entries:

Segment Share % Actual value origin

Version From

100 100,00 Set 0

9. On the Create Actual Assessment: Segment screen, under the Receiver Tracing Factor tab page, make the following entries:

Segment Var.portion type Scale neg. tracing fact.

Stat. key figure from

100 Actual Stat Key Figures No scaling 1002

© SAP AG of 102


Cost Center FactorSegment 100

Other segments

1101 100

1201 100

1202 100

1301 100

1302 100

1401 100

1501 100

1601 100

1602 100

1701 100

1750 0

1801 0

1901 100


ResultYou have defined the plan assessment cycles Y_A020.

© SAP AG of 102