barbara trammer l&f ncp bartosz majewski l&f ncp · reviewer database (wp2) ... the salary...

BARBARA TRAMMER

L&F NCP

BARTOSZ MAJEWSKI

L&F NCP

NATIONAL CONTACT POINT FOR RESEARCH PROGRAMMES OF THE EU

Institute

of Fundamental Technological Research

Polish Academy of Sciences

The project BLACK SEA HORIZON has received funding from Horizon 2020, the EU Framework

Programme for Research and Innovation, under the Grant Agreement 645785 (H2020-INT-INCO-2014).

Webinar

28th June, 2016

Black Sea Horizon (BSH) Project

Ove

rvie

w

Funding: Horizon 2020, under the Grant Agreement

645785 (H2020-INT-INCO-2014).

Duration: February 2015 – January 2018

Project Partners:

19 organisations, 16 countries: AT, DE, GR, TR, HU, BG, FR, MD, PL, PT, RO, AM, RU, UA, GE, AZ

Coordinator:

Centre for Social Innovation (ZSI GmbH), Austria

2

BLACK SEA HORIZON


Pro

ject

Part

ners

ZSI, AT

DLR, DE

CERISS, GR

TUBITAK, TR

RCISD, HU

ARC Fund, BG

inno - inno TSD, FR

ICBSS, INTL (GR)

CIP, MD

IPPT-PAN, PL

3

BLACK SEA HORIZON

SPI, PT

UEFISCDI, RO

NAS-RA , AM

RFBR, RU

HSE, RU

IEF, UA

ESIDG, GE

SRNSF, GE

SDF-AZE, AZ


Cont

act

s Website:

http://blacksea-horizon.eu/

Email:

[email protected]

Facebook:

https://www.facebook.com/BlackSeaHorizon

Twitter:

https://twitter.com/BlackSea_H2020

LinkedIn:

https://www.linkedin.com/grp/home?gid=8291911

4

BLACK SEA HORIZON





mailto:[email protected]











Key o

bje

ctiv

es

to support the EU’s external relations with the target region by significantly contributing to ongoing bi-regional and

regional STI policy dialogues,

and by increasing the knowledge base about the EU’s external environment;

to stimulate bi-regional STI cooperation and to strengthen the EU’s economic competitiveness;

to contribute to the establishment of supportive framework conditions by facilitating the pooling of resources

and by identifying challenging thematic areas for mutual STI cooperation.

5

BLACK SEA HORIZON


Speci

fic

obje

ctiv

es

Support the EU’s external relations with the target region

EU Black Sea Cooperation Programme in STI (WP1)

Bi regional STI conference (WP1)

Increase the knowledge base about EU’s external environment;

Policy briefs (obstacles, drivers and opportunities; patterns of cooperation based on co publishing and co-patenting (WP1)

Stimulate bi-regional STI cooperation;

Webinars on H2020 (WP3)

Grant scheme for brokerage events (WP3)

H2020 Summer school (WP3)

6

BLACK SEA HORIZON


Speci

fic

obje

ctiv

es

Strengthen the EU’s economic competitiveness;

Cluster identification, cluster manager training (WP4)

Business contacts and training of entrepreneurs (WP4)

Contribute to the pooling of resources

Group of funding parties (WP2)

ToR for a joint call (WP2)

Call secretariat set up (WP2)

Contribute to the establishment of supportive framework conditions;

Reviewer database (WP2)

Identify challenging thematic areas for mutual STI cooperation

Thematic research directions (WP4)

7

BLACK SEA HORIZON

WEBINAR PLAN

I. RULES FOR PARTICIPATION Who can particpate

Contracts in H2020

II. FINANCIAL ASPECTS Cost eligibility criteria

Budget categories

Funding schemes and limits

Reports and audits

Payment modalities

III. PARTICIPANT PORTAL + USEFULL INFORMATION Participant Portal – introduction

Roles and access rights

Financial validation

Open Access to scientific publications

This presentation is based on materials from EC and/or Ministries and Agendas of RP

HORIZON 2020

Rules for participation

WHO CAN PARTICIPATE

WHO CAN PARTICIPATE? Any company, research centre, organisation or individual

ELIGIBLE COUNTRIES Member States – 28

Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland,

Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom

Associated countries

Albania, Bosnia and Herzegovina, Faroe Islands, Former Yugoslav Republic of Macedonia, Iceland , Israel, Moldova, Montenegro,

Norway, Serbia ,Turkey, Switzerland (partial association), Ukraine, Tunisia, Georgia, Armenia

All other countries – Third countries

ELIGIBILITY FOR FUNDING

Legal entities established in a Member State or Associated Country

Legal entities established in a third countries identified in the work programme

ELIGIBILITY FOR FUNDING

Industralised countries: US, Canada, Australia, Japan, etc.

Emerging economies: Brazil, Russia, India, China, Mexico

Call for proposal clearly states that applicants based in such countries are eligible for funding

The Participation is deemed essential for carrying out

the action (case by case assesment)

- outstanding competence/expertise

- access to research infrastructure

- access to particular geographical environmen

- access to data

Such funding is provided for under a bilateral scientific and technological agreement or any other agreement

(specific arrengaments for US partners to be eligible for funding in „Health, demographic change and well-beeing”)

CONDITIONS FOR PARTICIPATION

Three legal entities each established in different Member State or Associated Country

AT LEAST

Partner country

A

Partner country

B

Partner country

C

CONDITIONS FOR PARTICIPATION

By way of derogation, the minimum condition shall be

participation of one legal entity (if such possibility defined in the work

programme)

• Coordination and support actions

• Training and mobility actions

• European Research Council (ERC) actions

• SME Instrument

1 legal entity

GRANT AGREEMENT

COORDINATOR EUROPEAN

COMMISSION

PARTNER 3

PARTNER 1

PARTNER 2

General Model Grant Agreement

Research and Innovation actions (RIA)

Innovation actions (IA)

.

Coordination and support actions (CSA)

.

Specific Model Grant Agreement

:

European Research Council (ERC)

Marie Skłodowska-Curie Actions (MSC)

SME Instrument

ERA-NET

Pre-Commercial Procurement (PCP)

(Public Procurement of Innovative Solutions (PPI)

European Joint Programme Cofund

Framework Partnerships

GUIDELINES

ANNOTATED MODEL GRANT AGREEMENT FINANCIAL GUIDE

HORIZON 2020

Annotated Model Grant Agreement

• User guide that aims to explain to

applicants and beneficiaries the General

MGA and different specific MGA

• 700 pages

• Version 2.1 published 30 October

2015(clickable online version)

• From now on: 2 updates a year

PARTNER 2

PARTNER 1

PARTNER 3

BETWEEN PROJECT CONSORTIUM

CONSORTIUM AGREEMENT

COORDINATOR

CONSORTIUM AGREEMENT

Is mandatory unless the work programme says otherwise

DESCA 2020 Model Consortium Agreement

http://www.desca-2020.eu/

Must not contain any provision contrary to the GA

Internal organisation of the consortium

Distribution of EU funding

Foreground and Background

Settlement of internal disputes

Confidentiality

Receipts, etc…





HORIZON 2020

FINANCIAL ASPECTS

Cost eligibility criteria

Budget categories

Funding schemes and limits

Reports and audits

Payment modalities

WHAT YOU SHOULD KNOW TO:

BUILD A BUDGET IN THE PROPOSAL PHASE

MANAGE THE PROJECT

REPORT COSTS

ELIGIBLE COSTS

Must be actually incurred by the beneficiary

Incurred during project duration (with exception of costs related to the

submission of the periodic report for the last reporting period and the final

report – including the costs of certificates on the financial statements and the

cost of participating in final review carried out by the Commission/Agency)

Indicated in the estimated budget set out in Annex 2

Incurred in connection with the action as described in Annex I and

necessary for its implementation

ELIGIBLE COSTS

Indentifiable and verifiable, in particular recorded in the beneficiary’s

accounts in accordance with the accounting standards applicable in the

country where the beneficiary is established and with the beneficiary’s cost

accounting practices

In compliance with the applicable national laws on taxes, labour and social

security

Resonable, justified and must comply with the principle of sound financial

management, in particular regarding economy and efficiency

Accounting documentation is necessary only for direct costs. Indirect costs do not need

supporting evidence because they are declared using a flat-rate.

Costs related to preparing, submitting and negotiating the proposal are not

eligible.

NON ELIGIBLE

EXAMPLES

TOTAL ELIGIBLE PROJECT COSTS

DIRECT COSTS

INDIRECT COSTS

renting, depreciation of buildings, water, gas, electricity, maintenance, supplies and petty office equipment,

administration etc.

INDIRECT COSTS

DIRECT COSTS PERSONNEL COSTS

SUBCONTRACTING

OTHER COSTS (travel and subsistence, equipment, purchase of goods and services)

PERSONNEL COSTS (GA art. 6.2A)

Related to personnel working for the beneficiary under an

employment contract (or equivalent appointing act) and assigned to the action.

The salary stated on the beneficiary’s payroll

Social security contributions

Taxes and other costs included in the remuneration (for example: a 13th month payment, complement for hazardous work or night shifts, transportation allowance etc.)

Annual personnel costs

Annual productive hours Hourly rate =

Annual productive hours

Hours per employee in a year after deduction of non productive hours

(e.g. annual and public holidays, sick leave, weekends, trainings etc.)

1720 hours

Individual annual productive hours

Standard annual productive hours

HOW TO CALCULATE ANNUAL PRODUCTIVE

HOURS - AGA p. 55-59

Time sheets are necessary, but for persons

working exclusively for the project NO time-sheet is required.

ADDITIONAL REMUNERATION

FOR NON PROFIT INSTITUTIONS

The ceiling is fixed at EUR 8 000 per year for each full-time-equivalent (FTE), i.e. EUR 8 000 for a full-time employee working exclusively for the action during the

entire year.

For an employee not working exclusively for the action, the ceiling is calculated pro-rata, based on the

hours worked for the action.

Subject to specific conditions (AGA p. 48)

Grant Agreement art.13

SUBCONTRACTING

If necessary to implement the action, the beneficiaries may award subcontracts covering the implementation of certain action tasks described in Annex I

Subcontracting may cover only limited part of the action

Based on business conditions. This means that the subcontractor charges a price, which usually includes a profit

Subcontractor works without the direct supervision of the beneficiary and is not hierarchically subordinate to the beneficiary

The beneficiaries must award the subcontracts ensuring the best value for money or lowest price

Indicated in Annex 1

EXAMPLES OF SUBCONTRACTING

Contract for (part of) the research or innovation tasks mentioned in Annex 1

Testing and analysis of the resistance of a new component under high temperatures, if described in Annex 1 as project task

Building of a prototype or pilot plant, if described in Annex 1 as project task

Subcontracting between beneficiaries is not allowed in the same GA. All beneficiaries contribute to and are interested in the action; if one beneficiary needs the services of another in order to perform its part of the work it is the second beneficiary who should declare the costs for that work.

OTHER DIRECT COSTS

Travel and subsistence

Equipment

(only depreciation can be charged )

Purchase of goods

and services

PURCHASE OF GOODS AND SERVICES

Examples: audit certificate on the financial statements

translation of documents

conference fees

publication of brochures

creation of a website that enables an action’s beneficiaries to work together (if creating the website is not an action task)

contract for organisation of the rooms and catering for a meeting (if the organisation of the meeting is not an action task mentioned as such in Annex 1)

contract for hiring IPR consultants/agents

costs of intelectual property rights (including fees paid to the patent office for patent registration)

FUNDING LIMITS

Up to 100% of the eligible costs for

research actions

Limited to the maximum of 70% for

innovation actions (exception for non-profit

organisations – maximum of 100%)

FUNDING LIMITS

Research and Innovation Actions (RIA)

Innovation Actions (IA)

(non-profit)

Innovation Actions (IA)

(for-profit )

FUNDING LIMITS

Coordination and Support Actions (CSA)

SME Instrument

SME Instrument

Phase 1 LUMP SUM EUR

Phase 2

REPORTS

BUDGETARY TRANSFERS

The budget in Annex 2 is an estimation

Reported costs may differ from budgeted costs

During the implementation phase budget may be transfered among beneficiaries and budget categories without the need of a notification to the Commission/Agency or an amendment if the action is implemented as described in Annex 1.

CERTIFICATE ON THE FINANCIAL STATEMENTS

• Is obligatory if a beneficiary requests a total contribution of 325 000 EUR

or more, as reimbursement of actual costs and unit costs calculated on the basis of its usual cost accounting practices .

325 000 €

AUDITS

• To check on proper implementation of the action and compliance with the obligation under the GA

• Conducted by the Commission/Agency staff or external persons or bodies appointed to do so

PAYMENT MODALITIES

European Commission

COORDINATOR

PARTNER 2

PARTNER 1

PARTNER 3

Time-to-Pay From

One Pre-financing 30 days The latest between starting date and entry into force

→ Retention 5 % of maximum grant for the Guarantee Fund

Interim Payments 90 days From reception of periodic report

→ Based on financial statements (EU contribution= eligible costs approved * reimbursement rate)

→ Limit = 90 % of the maximum grant (Retention 10%)

Payment of the Balance 90 days From reception of final reports

PAYMENT MODALITIES


HORIZON 2020

Participant portal + useful information

W tym miejscu, łączymy się z internetem, logujemy do konta , pokazujemy organizację(utworzyłem fikcyjną), możemy nawet złożyć

proposal na NCPowym playgroudzie

Electronic Signature System

Grant Agreement

Financial statements

Amendmends to GA

LEAR

Appoinment of an organisation’s role

Keeping organisation’s data up to date

Can view list of all projects carried out by an organistation

Documents needed to appoint a LEAR

• the H2020 LEAR appointment letter (signed and stamped)

• the LEAR role and duties document (signed and stamped)

• declaration of consent to the terms and conditions of use of the Participant

Portal electronic exchange system (signed and stamped)

• copies of an official proof of identity (ID-card, Passport) carrying a photo

and signature for both the legal representative and the appointed

representative (LEAR)

• a document(s) proving that the legal representative appointing the LEAR is

empowered as such, if both conditions below are met:

it clearly indicates a role/function within the organization as legal

representative of the organisation,

it identifies and appoints a specific person (by indicating his/her personal

data) as the person covering that specific role/function.


• The Primary Coordinator Contact of a project is a unique role,

set/modified by the Commission/Agency. All Primary Coordinator

Contacts have full, read/write access to their own and the

consortium's common e-forms, and can submit to the

Commission/Agency via the Participant Portal.

• More Coordinator Contacts can be nominated by the Primary

Coordinator Contact. All Coordinator Contacts have full, read/write

access to their own and the common e-forms, and can submit to the

Commission/Agency via the Participant Portal.

• More Participant Contacts can be nominated either by the Primary

Coordinator Contact or by Participant Contacts. All Participant

Contacts can submit e-forms to the Coordinator Contacts via the

Participant Portal. They have read/write access to their own forms

and read-only rights to certain common forms.


• Task Managers can read, modify and save their own entity's forms.

• Team Members have read-only rights to the entity's own forms.

• FSIGN is the person authorised to sign Forms C for their

organisation. The FSIGN is nominated by the LEAR or an Account

Administrator. An unlimited number of FSIGNs can be nominated for

an organisation. Then it's up to the Primary Coordinator Contacts,

the Coordinator Contacts and Participant Contacts to assign FSIGNs

to specific projects. An unlimited number of PFSIGNs can be

assigned to a project.

• LSIGN is the person authorised to sign documents legally binding for

their organisation. The LSIGN is nominated by the LEAR or an

Account Administrator. An unlimited number of LSIGNs can be

nominated for an organisation. Then it's up to the Primary

Coordinator Contacts, the Coordinator Contacts and Participant

Contacts to assign LSIGNs to specific projects. An unlimited number

of PLSIGNs can be assigned to a project.

Financial validation

Coorinator Requested input form EU is above the level of 500

000 euro

Valid for a period of 18 months

Is not performed in case of:

Public bodies, international organisations

and single aplicants

Wpisz tytuł slajdu

Przykład podpunktów

Stopień niżej

i jeszcze niżej Stopień najniższy

Ważne informacje:

By “open access” to [peer-reviewed research literature], we mean its

free availability on the public internet, permitting any users to read,

download, copy, distribute, print, search, or link to the full texts of

these articles, crawl them for indexing, pass them as data to software,

or use them for any other lawful purpose, without financial, legal, or

technical barriers other than those inseparable from gaining access to

the internet itself. The only constraint on reproduction and distribution,

and the only role for copyright in this domain, should be to give

authors control over the integrity of their work and the right to be

properly acknowledged and cited.

Budapest Open Access Initiative, 2002

Open Access

Open access

2 OA models for per reviewed

publications:

green – self archiving

(immediately or delayed)

gold – publishing in Open

Acess Journals( immediately,

usualy requires money)

Open Access

Commision supports both gold and green model

OA costs are eligible for reimursement

The publication should be made avaible immediately in any of the

two Open Acces models

Beneficiary must take all measures in order to provide open acces

data that is neccesary for verification of the statements made in the

publication,

The requirement to ensure OA to Metadata.

Commission has set up the following embargo periods for green

model:

6 months

12 months in case of social sciences and humanities

Open Access

Who can I contact?

• L&F NCP

(NCP Academy google group)

• RESEARCH ENQUIRY SERVICE

http://ec.europa.eu/research/index.cfm?pg=

enquiries

• IPR Helpdesk

https://www.iprhelpdesk.eu/

http://ec.europa.eu/research/index.cfm?pg=enquiries







PARTICIPANT PORTAL http://ec.europa.eu/research/participants/portal/desktop/en/home.html

HORIZON 2020 on-line MANUAL

http://ec.europa.eu/research/participants/portal/desktop/en/funding/guide.html

HORIZON 2020 DOCUMENTS

/Annotated Grant Agreement/

http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html

RESEARCH ENQUIRY SERVICE


http://ec.europa.eu/research/participants/portal/desktop/en/home.html






CONTACT

NATIONAL CONTACT POINT FOR RESEARCH PROGRAMMES OF THE EU

Institute of Fundamental Technological Research Polish Academy of Sciences

Barbara Trammer [email protected]

Bartosz Majewski [email protected]



https://www.facebook.com/Krajowy-Punkt-Kontaktowy-Program%C3%B3w-Badawczych-UE-408143559349465/

http://www.youtube.com/user/kpkpbue

https://www.linkedin.com/company/405781?trk=tyah&trkInfo=clickedVertical:company,clickedEntityId:405781,idx:2-1-3,tarId:1447691762474,tas:national contact point

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