barbara davis and wood mason | nov. 2012 u.s. department of education 2012 fall conference hands-on:...
TRANSCRIPT
Barbara Davis and Wood Mason | Nov. 2012
U.S. Department of Education
2012 Fall Conference
Hands-On: COD
Session 11
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•Pell Lifetime Eligibility Used screens and data•Accessing COD reports: What’s new?•Funding & Cash Management screens
What Does a COD Expert Need to Know?
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Pell Lifetime Eligibility Used (LEU)
• COD is THE system of record for Pell Grants• 600% LEU applies to all recipients regardless of when they first
began receiving Pell Grants
• LEU report useful prior to Disbursing• Redefined edit codes
• Warning edit 177- Lifetime Eligibility Used within 450-600%• Warning edit 178- Lifetime Eligibility Used exceeds 600%
• Where to view Pell LEU on COD
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Locating Pell LEU on COD – Person/Pell
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Locating Pell LEU on COD - Applicant Search
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Locating Pell LEU on COD
Full Pell LEU HistoryRemaining Eligibility?600-474.185=125.815%
TECHNICAL INSTITUTE
TECHNICAL INSTITUTE
COUNTY COLLEGE
STATE UNIVERSITY
TECHNICAL INSTITUTE
University of the Sun
COUNTY COLLEGE
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Locating Pell LEU on COD
Export summaryIn Excel format
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Locating Pell LEU on COD via Edit Code Rejects
Batch Menu- either School or Person Search
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Locating Pell LEU on COD via Edit Code Rejects
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COD CBT- Download from IFAP
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“Pro” Practice Time
• If you are sharing a computer with a colleague from your school• Log into COD and practice locating Pell LEU data for a student or students
• Or, use the COD CBT to learn more about Locating Grant Information• Icon will be on your desktop
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Accessing COD Reports
• SAIG mailbox• COD website/Services tab• Separate databases
• Can have both COD and reports open at same time
• Must log off each separately
Services/COD Reports
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COD reports – Program Selection
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10000466-DL10000466-PL
10000466
COD reports – Pell Reports
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COD reports – School Monitoring
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COD Reports – School Monitoring, Cont.
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Pell Lifetime Eligibility Used Report
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Pell LEU Report
• Current Pell LEU on the web will be discontinued after 2012-13 award year
• Pell LEU Report will continue to be produced for future awards years in SAIG format• CSV Format• SAIG Message Class: PGLEYYOP • Where “YY” is award year • Example: PGLE14OP for award year 2013-14
COD Reports – Direct Loan
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COD reports – Actual Disbursement
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COD reports – Interest Rebate Report
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Setting report options
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“Pro” Practice Time
• If you are sharing a computer with a colleague from your school• Log into COD and practice accessing your school’s reports via the services menu
• Or, use the COD CBT to learn more about Grant or Direct Loan reports• Icon will be on your desktop
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Locating Funding and Cash Management Screens on COD• School Summary• Funding Information• Summary Financial Information• Cash Activity• Yearly Totals• Balance Confirmation• Correspondence
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School Summary
Check this screenfrequently for allAward years and programs
Negative cashmay indicate a drawhas not yet postedor downward disbursementadjustments needed
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Funding Info
Use this screento monitor availablebalance
Also to view GrantACA and unduplicatedrecipients
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Summary Financial Info
For Direct Loansthis screen mirrorsthe SAS Cash summaryinformation. Use itto monitor your dailycash and disbursement summary information.
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Cash Activity
Review to monitordays left for on timereporting and to ensurethat refunds haveposted in the correctprogram and awardyear
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Yearly Totals
Great way tomonitor if thereare pending disbursementsremaining for a program year.
Best practice tip=Zero out any pendingdisbursements that will not be made
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Balance Confirmation- DL
COUNTY COMMUNITY COLLEGE
Direct Loan Closeout should be able to be completed within 30 days followingthe Latest Reported Award End Date
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Balance Confirmation- DL, continued
Wait until your final SAShas a $0 endingCash balance
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Correspondence
Contains both Grantand Direct Loan Correspondence
Key funding reductioncommunications
Key Direct Loancommunications
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View Correspondence
Note the Pell GrantVerificationReduction of$71,338.00
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“Pro” Practice Time
• If you are sharing a computer with a colleague from your school• Log into COD and practice locating school cash information
• Or, use the COD CBT to learn more about Managing School Information• Icon will be on your desktop