balance requested: us$469,314 -...

SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

www.actalliance.org

Appeal

China

Response to Ludian earthquake – CHN141 Appeal Target: US$653,167

Balance Requested: US$469,314

Geneva, 10 October, 2014

Dear Colleagues, At 16:30 on 3 August 2014, Beijing Time, an earthquake with magnitude 6.5 hit Ludian County of Zhaotong City, Yunnan Province. The epicenter of the quake was recorded in Longtoushan Township, 23 kilometers (14 miles) southwest of Zhaotong. Hundreds of aftershocks were felt afterwards causing heavy damages in the affected areas. Soon after the disaster, the China National Commission for Disaster Reduction and Ministry of Civil Affairs initiated a National Grade III Disaster Response and dispatched a working group to the quake zone. On 11 AM 4th August, the National Disaster Response was raised to Grade I, the highest in recent four years. Premier Li Keqiang made a visit to the quake zone in the afternoon of 4 August and oversaw the on-going relief work. A total of 617 people were reported to be killed, 112 were missing, and 3,143 had been injured. The affected area lies in a mountainous region, known for its natural scenery and ethnic diversity, but is also prone to natural disasters and lies on a major earthquake fault line. To date, the Ministry of Civil Affairs has released 44,510 tents, 50 temporary toilets, 10,000 emergency lights, 12,000 rain-proof cloth, 39,500 quilts, 65,997 overcoats, 25,000 clothes, 20,000 foldable beds, 10,000 sleeping bags, 4,000 raincoat and 5,000 foldable table. Emergency relief materials are also distributed by local government and neighboring areas. Amity also deployed its team immediately to the affected areas. While carrying out assessments, the teams also distributed much-needed relief materials including food, hygiene kits, livelihood items, temporary shelters and stationery.

The emergency phase came to an end in the middle of September as most of the affected people have resumed their basic living. This appeal reflects the updated response, based on the needs articulated by the target communities. This Full Appeal replaces the Preliminary Appeal issued on 14 August 2014.

China Ludian Earthquake – CHN 141 2

I. EXECUTIVE SUMMARY (maximum 2 pages) to be completed by ACT SECRETARIAT

TITLE: Response to Ludian earthquake ACT APPEAL NUMBER: CHN141 APPEAL AMOUNT REQUESTED (US$): 653,167 DATE OF ISSUANCE: 10 October 2014 NAMES OF ACT FORUM AND REQUESTING MEMBERS:

ACT FORUM --

ACT REQUESTING MEMBERS AMITY FOUNDATION, CHINA

THE CRISIS: Earthquake and aftershocks in Ludian county PRIORITY NEEDS: Shelter, WASH, livelihoods and psychosocial care PROPOSED EMERGENCY RESPONSE

KEY PARAMETERS: Amity Foundation

Project Start/Completion Dates

11 August 2014 – 31 July 2015

Geographic areas of response

Ludian, Huize and Qiaojia County in Yunnan Province

Sectors of response & projected target population per sector

Shelter, WASH, Livelihood, Psychosocial care

TABLE 1: SUMMARY OF APPEAL REQUIREMENTS BY ACT MEMBER AND SECTOR:

Appeal Requirements Amity Foundation

Total requirements US$ 653,167

Less: pledges/contributions US$ 183,853

Balance of requirements US$ 469,314

TABLE 2: REPORTING SCHEDULE

Type of Report Amity Foundation

Situation reports End of each month

Interim narrative and financial report

28 February 2015

Final narrative and financial report

30 September 2015

Audit report and management letter

31 October 2015


Please kindly send your contributions to either of the following ACT bank accounts: US dollar Euro Account Number - 240-432629.60A Euro Bank Account Number - 240-432629.50Z IBAN No: CH46 0024 0240 4326 2960A IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT Alliance UBS AG

8, rue du Rhône P.O. Box 2600

1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Director of Finance Jean-Daniel Birmele ([email protected]) and the ACT Senior Programme Officer, Sudhanshu S. Singh ([email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers. We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation. For further information please contact:

ACT Senior Programme Officer, Sudhanshu S. Singh (phone +41 22 791 6035), email: [email protected] Or ACT Head of Programmes, Sarah Kambarami, (+41 22 791 6211), email: [email protected]

Pauliina Parhiala Director, Chief Operating Officer ACT Alliance Secretariat

mailto:[email protected]

mailto:[email protected]


II. OPERATIONAL CONTEXT (maximum 2 pages)to be completed BY FORUM

1. The crisis

At 16:30 on 3 August 2014, Beijing Time, an earthquake with magnitude 6.5 hit Ludian County of Zhaotong City, Yunnan Province. The epicenter of the quake was recorded in Longtoushan Township, 23 kilometers (14 miles) southwest of Zhaotong, and tremors were felt within perimeter of 200 miles. Hundreds of aftershocks were felt afterwards causing heavy damages in the affected areas. Soon after the disaster, the China National Commission for Disaster Reduction and Ministry of Civil Affairs initiated a National Grade III Disaster Response and dispatched a working group to the quake zone. On 11 AM 4th Aug., the National Disaster Response was raised to Grade I, the highest in recent four years. Premier Li Keqiang made a visit to the quake zone in the afternoon of 4 August and oversaw the on-going relief work. The central and local governments, as well as Chinese NGOs have started their relief operation. A total of 617 people were reported to be killed, 112 were missing, and 3,143 had been injured. Among the reported deaths, 526 were in the worst-hit Ludian County and 78 in Qiaojia County. A total of 229,700 affected populations have been relocated. 80,900 houses of 25,800 families were collapsed in the earthquake zone, 129,100 houses of 40,600 families were severely damaged. The affected area lies in a mountainous region, known for its natural scenery and ethnic diversity, but is also prone to natural disasters and lies on a major earthquake fault line. During the crisis stage of disaster relief, Together with the local partner, 32 staffs, in ten batches, from Amity Foundation headquarters by the form of Amity Emergency Response Team (AERT) have been deployed to the quake area, to conduct a rapid assessment of the situation, identify the needs of the affected population, and also start distributing immediate relief supplies. From the first batch to the last batch of AERT, Amity has provided five categories 37 batches relief materials including food, hygiene kits, livelihood items, temporary shelters and stationery, in the meantime staffs in Nanjing office are responsible for information collection and fund raising work.

2. Actions to date

To date, the Ministry of Civil Affairs has released 44,510 tents, 50 temporary toilets, 10,000 emergency lights, 12,000 rain-proof cloth, 39,500 quilts, 65,997 overcoats, 25,000 clothes, 20,000 foldable beds, 10,000 sleeping bag, 4,000 raincoat and 5,000 foldable table and stools were sent to the quake affected. Emergency relief materials are also distributed by local government and neighboring areas.

In the first half of September, the emergency phase came to an end and most of the affected populations have resumed their basic living. ACT member Amity Foundation continuously assesses the needs and details the post-disaster project plans, which are described as under:

Emergency shelter and housing It is a fairly remote and mountainous area. Most of the people live in houses made of wood and bricks or plaster, which make them prone to collapse. The quality of the housing, along with the higher-than-average population density in the area and the relatively shallow epicentre of the quake, was said to be contributing factors to the death toll. Lu Xuefeng, head of Zhaotong City's communications department, told reporters that an estimated 210,000 households and almost a million residents had been affected by the earthquake. After the earthquake, the government and NGOs have provided proper tents and the affected families also started to build their temporary shelters. The needs to rebuild their permanent houses are still a


long way to go. And it is especially challenging to build affordable quake-proof houses in this poverty- stricken mountainous area. The official regulations for reconstruction and recovery will set the foundation of the post-disaster phase.

Food relief and food security Regular foods such as rice and cooking oil have been delivered to the affected people by the government and civil society organizations for about three months’ usage. It is expected that the families would be able to harvest their crop after this period. However, full recovery of agriculture needs quite some time and efforts. During the emergency relief phase, Amity also managed to provide over 750 ton rice, 18,126 barrels cooking oil (5L/Barrel) and 1218 kg salt outside this appeal.

Water and sanitation Water supply has been disrupted extensively. Bottled water and temporary water purification systems were provided to ensure basic drinking water supply. However, even before this disaster, the local people were facing water supply problems as the costs of permanent drinking water systems in the mountainous area are very high, let alone the cost to ensure the qualified water supply. Local authorities paid much effort to sanitation in the disaster affected area. Though local community environment and sanitation have much space to improve, there is no sign of plague.

Non-food relief items To address the urgent needs in different aspects, local government and NGOs have provided all kinds of NFIs. Amity has also provided quilts, pillows, blankets, mosquito nets, foldable beds and other daily necessities with domestic support. At this moment, there are no prominent needs for daily necessities. But, in consideration of life recovery, many needs will appear during the rehabilitation and recovery phase. These needs will also confront with huge cost for reconstruction.

Economic development and livelihoods The assessment to the loss of agriculture and livelihoods has not come to an end. As there has been extensive damage to the standing crop, agricultural land and livestock, the recovery and development will have many challenges. The affected families are facing imminent danger of food insecurity for a longer period.

Health services The government has deployed many medical teams to build temporary hospitals in the affected area. Some NGOs have also set up their service points. All injured people had been transferred to hospitals where they got proper treatment. Basing on experiences gathered from previous disasters, government will rebuild local health care system. The only notable challenge will be how to rebuild sustainable community-based health services

Psychosocial Many experts and professional workers of psychosocial care came to the affected areas. Focuses are set on children in schools. There are also some experts set to examine and address the needs of people with PTSD. Given the extent of the damage and loss to lives and properties, community based psychosocial care will be needed for a longer period of time.


2.1. Situation analysis

The emergency stage has come to an end, the infrastructure facilities like road、transportation, electric power supply have basically come to normal. Governments from different levels assessed the overall situation and are finalizing regulations and policies for reconstruction and rehabilitation. Amity will promptly review these regulations and policies and start its rehabilitation projects in due course.

2.2. Capacity to respond Amity Foundation has over twenty-five years’ experience in humanitarian assistance and disaster response, and builds up a capable national wide disaster response network. As a member of ACT Alliance, Amity has been implementing ACT-supported appeals regularly over the past. It ensured training in disaster risk reduction and emergency response to its staff.

2.3. Activities of forum and external coordination

On August 6, Disaster Relief Coordination Committee (DRCC), a coordinative body initiated by Amity Foundation and six other major foundations working in this field appeals that, in order to form a rapid and efficient response mechanism, these established foundations, along with their partners, in the process of disaster relief, commit to provide and coordinate for information sharing, situation assessment and relief materials deployment. In the meantime, DRCC also promised to strengthen cooperation with local government, and lay down the overall plan both for crisis stage but post-disaster reconstruction. Amity Foundation actively responds the appeal to coordinate with other organization to implement our relief plan.

III. PROPOSED EMERGENCY RESPONSE 1. Target populations, and areas and sectors of response

Located in the mountain areas, affected villages in Ludian are too poor to recover on their own. With houses collapsed, people there are really worried about their future life. Taken this situation into consideration, Amity has decided to intervene in areas that are remote and out of the public sight.

ACT member Sector of response

Geographic area of response

Planned target population

0-5 6-17 18-65 + 65 Totals

Amity Foundation

NFI M F M F M F M F M F

NFI Ludian 50 80 300 300 500 550 100 120 950 1050

NFI Qiaojia 30 60 100 120 350 380 70 90 550 650

Totals (in individuals): 3200

2. Overall goal of the emergency response

2.1 Overall goal To alleviate the suffering of 800 families rendered homeless and severely affected by the earthquake in the Amity target areas enabling them to return to a normal life as quickly as possible.


2.2 Outcomes

Targeted vulnerable families are provided necessary building materials and technical support for earthquake-resistant housing;

Target vulnerable families are able to resume agricultural activities or get other livelihood recovery support;

Target communities have access to clean & stable water supplies;

Target communities are reunited through community-based psychosocial support.

3. Proposed implementation plan 3.1 Narrative summary of planned intervention

With the ending of the preliminary stage of emergence assistance, Amity’s focus will shift from relief phase to recovery and rehabilitation. The primary concerns of the project are reconstruction of drinking water system, reconstruction of earthquake resistant houses, rebuilding of livestock pens, provision of seeds, assist in livelihood recovery; resume agricultural production as well as community based psychosocial support. Thus the proposed project activities have been modified to:

Rehabilitation of 100 fully or severely damaged houses to meet basic housing needs of homeless people. 100 families are supported to rebuild animal pens or revive agriculture or other livelihood activities Rehabilitation of 6 drinking water systems in 6 communities enabling about 600 families to access clean and safe water Provision of community based psychosocial support through community activities to restore normalcy among the affected population. Amity will put more focus on this sector as it has been practicing its community based psychosocial support for the past six years through 2008 Wenchuan Earthquake response, 2010 Yushu Earthquake response and 2013 Yaan Earthquake response. The community based psychosocial support of Amity basically involves two parts: 1. the recovery of community centre, viz., a platform for the support; 2. create opportunities and mobilize local communities to organize and participate into community events of entrainment, education and communication to reunite the community. The practice of community based psychosocial support in the past proves to be a positive method for the recovery of the whole community. Amity will finalize detailed criteria and implementation plans in consultation with local communities. Before any activities are taken, community meetings will be held to discuss how the project should be implemented; how relevant materials should be purchased; selection of beneficiaries, etc. Following these meetings the list of preliminary beneficiaries and assistance along with contact information of local contacts (local coordinators) and Amity staff will be drawn up and publicized in a central location (school or community meeting place) for at least seven days.

3.2 Log frame by each ACT requesting member

Project structure Indicators Means of Verification

(MoV) Assumptions

Goal： To alleviate suffering of 800 families rendered homeless and severely affected by the earthquake in the Amity target areas enabling them to return to a normal life as quickly as possible.

No assumptions

Outcomes:

Targeted vulnerable families are provided with necessary building materials and technical support for quake-resistant housing; Target vulnerable families are able to resume agricultural activities or get other livelihood recovery support; Target communities have access to clean & stable water supplies; Target communities are reunited through community-based psychosocial support.

• Quake resistant houses rebuilt

•Functional water systems recovered and providing sufficient clean water.

•Agricultural

production has resumed.

•Effective complaints & monitoring system established.

• Field visit

• Interviews Related case

• studies

• full and timely funding; efficient coordination among all stake holders

• risks include: funding constraints, delays in funding transfers.

Outputs:

•Rehabilitation of 100 fully or severely damaged houses to meet basic housing needs of homeless people.

•100 families are supported to rebuild animal pens or revive

•Target communities identified and mobilised;

•100 target families received production materials;

•100 target families

•Distribution lists;

•Community receipts;

•Procurement, transportation & construction contracts;

• In-progress pictures & reports;

•Favourable weather

•Controlled market prices

•Community support and participation

•Good coordination with all stakeholders

• Staff competencies


agriculture or other livelihood activities

•Rehabilitation of 6 drinking water systems in 6 communities enable about 600 families’ access to clean and safe water.

•Provision of community based psychosocial support through community activities to restore normalcy among the affected population.

rebuild quake-proof houses;

• 6 communities rebuild drinking water system;

• target communities receive psychosocial support

• Project completion report

Risks include: insufficient or no funding for recovery phase; discontent of communities as a result of the lack of funding; heavy rains impeding work; co-ordination issues at cluster level; unavailability of competent staff.

Activities:

• Construct quake-proof houses and water supply systems

• Water quality and drinking water system quality testing

• House quality testing

• Establishing complaint and feedback mechanism for the community

• Analyse project activities and cases

• Final report

List of Key inputs

• Human resources

• Financial resources (Funds)

• Material resources (equipment, communication etc.)

• Project plan and guidelines

• Travel, Transportation and Vehicles

•Timely mobilization of resources needed;

•Active community participation;

•Qualified and experienced staff;

effective monitoring; support from local authorities; positive local political, economic environment. Risks management issues Community resistance Inadequate staff commitment & effectiveness Monitoring gaps Unforeseen negative local

political，economic and natural environment

3.3 Implementation methodology

3.3.1 Implementation arrangements

The community based participatory approach will be used during the life of the appeal. The community consultation will take place throughout. Amity does not treat its beneficiaries as passive recipient, but active partners. Therefore, they are in the forefront of managing the affairs.

In Amity’s project management principle, relief work does not simply mean providing materials, money or other emergency relief items, but also taking into consideration the situation of the communities as a whole. Amity is operational in many other areas such as education, social services, health, and rural development from China's coastal provinces in the east to the minority areas of the west. Amity’s emergency relief activities are therefore linked with other activities in the areas of intervention or with activities/services provided by the authorities or other organizations. Amity also supports a participatory approach in its work as it is felt that the affected people themselves are capable and should be responsible to help themselves as much as possible. Furthermore, Amity believes that the opportunity to participate in project management provides the necessary experience to the beneficiaries to improve their awareness and ability for community management. Under this principle, local villagers will be invited in the whole project management progress, and their feelings and suggestions will be taken into consideration in the decision making process.

3.3.2 Partnerships with target populations

Amity Foundation works in close co-operation with its local partners. In order to effectively implement the relief work, Amity will work through a local partner organization, or set up a “project office” partner, which will be responsible for coordinating resources. This partner will provide information on the actual situation in the target areas. It will work with Amity to co-ordinate, design, and implement relief work, and to procure and distribute relief materials. In the course of implementation, adjustments will be made based on the feedback from the implementation group, consultations with different sources and firsthand information obtained from the field trips made by Amity relief staff. For each activity Amity will sign an agreement with local partners to ensure compliance with project principles and Amity project management standards. Amity supervises and monitors during the whole operation process and it checks that the relief funds are used as planned. In this disaster response, Amity works with Amity Yunnan Project Office. This office has decade-long experience in development and humanitarian assistance fields.

3.3.3 Cross-cutting issues During the emergency response, Amity always put emphasis on vulnerable groups such as female headed families, children, elderly and handicapped people. For example, during the crisis phase, Amity distributed sanitary towels to females in the affected areas to improve their hygienic situation. During the post crisis phase, Amity will assist the target communities set up a grassroots rehabilitation and reconstruction committees to protect the rights and participation of all community members especially these vulnerable groups.

3.3.4 Coordination Amity has set up a co-ordination mechanism to respond to this disaster. It comprises of Amity staff and Amity local project partners from different levels. All information related to this appeal will be discussed and shared among the group to ensure smooth running of the projects. Amity will work in close collaboration with the local authorities. Amity will also closely coordinate with members of the Disaster Relief Coordination Committee (DRCC) to avoid overlapping and increase project efficiency.


3.3.5 Communications and visibility

Amity and its local partners will share the responsibility for joint ACT communication activities during the whole implementation period. Amity will also use the website and other media channels to gather stories and publish updates and situation reports from time to time. ACT logo will also be used during the whole project, following the co-branding policy.

3.3.6 Advocacy

Amity, along with its local partners, will not only implement the project but also promote internationally accepted principle and guidelines to local authorities, NGOs and domestic donors in the same field. As Amity did in the Wenchuan earthquake recovery and development project, the project itself will be taken as a platform or a demonstration to prove the methodologies embedded in the project.

3.3.7 Sustainability and linkage to recovery – prioritization Before closure of the programme, Amity will decide whether or not to continue working in this area. This will very much depend on the communities’ needs and development potentials. If further evaluation shows they need more support, Amity will try to mobilize more resources. As local communities are involved in the management and decision making of the project, it is hoped that the capacity they build up through this could contribute to their sustainable development. Amity’s exit strategy is embedded in the whole project through capacity development. Among the proposed areas, Amity has been assessing all target communities based on their needs and resources. Should the appeal target not be reached, Amity will focus on the most vulnerable communities with the most urgent needs and little if any capacity for self-recovery without outside help.

3.3.8 Accountability – complaints handling Should anyone in the communities have questions, not agree with the information given, have different ideas or wish to complain, they can get in contact with the local project coordinators and/or Amity’s local partners at their own will. Amity staff will also verify the complaints mechanism during their field work. During the whole procedure, the rights of the target people, especially the rights of vulnerable families, will be taken into full consideration. Amity staff will interview beneficiaries and those who did not qualify for assistance randomly to verify the procedure and keep them fully aware of the relief criteria and complaints mechanism in place.

3.4 Human resources and administration of funds

Amity is responsible for management of the finances and accounts. In order to ensure that the relief fund are used as planned, it has been agreed with Amity’s local partners that they will pre-finance the purchase of the emergency relief materials. They will then be reimbursed later by Amity when the relief materials have been distributed and when the following receipts have been received and checked. Purchase receipts (with tax bureau seals) will be provided by the suppliers, clearly stating the total amount/number, the unit cost and the total cost of the bought materials. Receipts will be provided by beneficiary townships, clearly stating the total amount/number of the emergency relief materials they have received (with township government seals). Receipts will be provided by beneficiary villages, clearly stating the total amount/number of the emergency relief materials they have received (with village government seals). Relief Material Distribution Registers with names of the beneficiary families, number of family members, name and amount/number of assistance items each family receives, and their signatures and seals, will be established.


For construction project, it is agreed between Amity and its local partners that funds will be released in stages. One third of the funds will be released when construction starts. Another one third released when construction is half done. The last one third will be released when construction is completed and when completion inspection shows that all technical specifications are met and quality requirements satisfied. Certified Public Accountants will audit this appeal. For disaster rehabilitation projects, local partners are required to send an auditor’s report to Amity on the project. Amity’s local partners will also provide copies of receipts and accounts, as well as project tools such as distribution rosters, reports and documents on the construction projects to the auditors. The auditor will also conduct a field visit to audit the partners’ accounts and project management.

3.5 Planned implementation period

The duration of project implementation is 12 months, from August 2014 to July 2015.

3.6 Monitoring, reporting and evaluation Amity and its local partners will closely monitor the overall progress of the relief work. One of the measures taken to monitor the work is that the beneficiary townships and villages will be requested to make public the criteria for selection and assistance, the beneficiaries and the assistance received by each. Furthermore, Amity and its local partners will monitor the relief and rehabilitation activities through regular field visits to ensure that the funding and relief items are distributed as planned. Local partners have been working for a long time with Amity. They are fully aware of Amity’s principles of project implementation as well as planning, monitoring and evaluation systems. These include adherence to the Red Cross Code of Conduct and a participatory approach to the projects. Over the past few years, Amity put an emphasis on strengthening the capacities of its own staff and its local partners, in particular on the topic of PME, on which several trainings were carried out. IV. THE TOTAL ACT RESPONSE TO THE EMERGENCY

Description Type of Unit No. of Unit

Unit Cost (CNY)

Budget (CNY) Budget (USD)

1. DIRECT ASSISTANCE 3,560,000 576,052

Post Crisis Phase 3,550,000 574,434

1.1 Housing household 100 15,000 1,500,000 242,718

1.2 Livelihood household 100 2,500 250,000 40,453

1.3 Water supply set 6 200,000 1,200,000 194,175

1.4 Psychosocial Support 600,000 97,087

TRANSPORT, WAREHOUSING AND HANDLING

10,000 1,618

Transportation Cost 10,000 1,618

2. INDIRECT-ADMINISTRATION AND OPERATIONAL SUPPORT COSTS

356,000 57,605

2.1 Personnel (Head Office)

Emergency Officer-3 (70%) month 12 8,000 96,000 15,534


Logistic Officer -1(40%) month 12 1,500 18,000 2,913

Accounts Officer-1 (40%) month 12 1,500 18,000 2,913

Administrative Assistant-1 (20%) month 12 1000 12,000 1,942

2.2 Staff travel & insurance trip 25 4,200 105,000 16,990

2.3 Office running costs month 12 5,500 66,000 10,680

2.4 Other

2.4.1 Printing and stationery month 12 1,200 14,400 2,330

2.4.2 Communication month 12 1000 12,000 1,942

2.4.3 Visibility- posters, banners, etc. lumpsum 1 14,600 14,600 2,362

3. Audit time 1 3,000 3,000 485

TOTAL PROJECT 3,919,000 634,142

International Coordination Fee (3%) 117,570 19,024

TOTAL ESTIMATED EXPENDITURE 4,036,570 653,167

Exchange Rate: 1USD= 6.18 CNY


Annex: Map of the area

balance requested: us$469,314 -...

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