baker county board of commission agenda november 3, …€¦ · baker county board of commission...

BAKER COUNTY BOARD OF COMMISSION AGENDA

November 3, 2015

If any member of the public desires to appeal a decision made at these hearings, he or she will need a record of the proceedings and for that purpose he or she may need to ensure that a verbatim record of the proceedings is transcribed, which record would include the testimony and evidence upon which the appeal is to be based. In accordance with the American with Disabilities Act, persons needing a special accommodation of an interpreter to participate in these proceedings should contact the County Commissioners Office at (904) 259-3613, at least 48 hours prior to the time of the hearing.

3:00 P.M. WORKSHOP 1. Interim County Manager 2. County Manager Applicant Review 5:00 P.M. REGULAR AGENDA

I. Invocation and Pledge of Allegiance II. Approval of Consent Agenda Items

1. Approval of Minutes October 20, 2015 – Regular Meeting 2. Expense Report

III. Public Comments

IV. Constitutional Officers

V. Committee Reports

VI. New Business

1. David Richardson, EMS/Transport Update Information Only 2. Vietnam Veteran Memorial Highway Information Only3. Roadway Standards Information Only

VII. Old Business

1. Pending Business Information Only2. Financial Report Information Only3. Transportation Alternatives Program Action Item4. Recreation Policy Rate Amendment Action Item5. PayPal Account Action Item 6. BCDC Bond Review Information Only7. Interim County Manager Action Item 8. County Manager Update Information Only

VIII. County Manager

1. Personnel Matters

IX. County Attorney

X. Commissioner Comments

XI. Adjourn 6:00 P.M. PUBLIC HEARING 1. Ordinance 2015-07: Impact Fee Repeal (1st Hearing)

Mr. James Croft, Chairman Baker County Board Of County Commissioners 55 North Third Street Macclenny, Fl 32063 Re: Fee Schedule Dear Chairman Croft: This is to serve as a follow‐up to our conversation in which you requested my fee schedule should Baker County desire to retain me for temporary administrative services. My fees are as follows:

1.) $40.00 per hour 2.) State travel allowance for mileage (or Baker County’s ) whichever is less.

The number of hours worked and the scope of services to be performed will be determined by the Baker County Board of County Commissioners. The agreement will be in a form satisfactory to the Baker County Attorney. I look forward to meeting the Board and the opportunity to possibly work with them. Sincerely, Dale Williams 397 South Marion Avenue Lake City, Fl 32025 [email protected] 386‐623‐3493

BAKER COUNTY BOARD OF COMMISSIONERS

MINUTES October 20, 2015

The Baker County Board of Commissioners met in a scheduled meeting with the following members present:

Chairman, James Croft Commissioner Mark Hartley Commissioner James Bennett Commissioner Jimmy Anderson Commissioner Gordon Crews Also Present: County Attorney, Rich Komando County Manager, CJ Thompson Clerk, Stacie D. Harvey

Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please visit www.bakercountyfl.org/board or contact Sara Little at [email protected]

REGULAR MEETING

Chairman Croft called the meeting to order and welcomed everyone in attendance. Commissioner James Bennett led in the pledge and prayer.

Chairman Croft called for an approval of the consent agenda.

Commissioner Gordon Crews motioned to approve the consent agenda items which were:

1. Approval of Minutes- October 6, 2015 – Regular Meeting 2. Expense Report 3. Proclamation – Pancreatic Cancer Awareness Commissioner Mark Hartley seconded the motion. The motion carried unanimous.

Larry Porterfield appeared before the Board to request that the Commission designate CR 125 as “Vietnam Veteran Memorial Highway.” The Board requested that the County Attorney determine the process to complete the request and report back to the Board on November 3, 2015.

Chairman Croft presented a proclamation honoring Mrs. Debbie Perryman and the 30 years of dedicated service she provided to the County as the Finance Director. Chairman Croft stated that Mrs. Perryman was unable to attend the Commission meeting and that a proclamation will be sent to her. C/M Thompson read the proclamation. Commissioner Gordon Crews motioned to approve the proclamation. Commissioner James Bennett seconded the motion. The motion carried unanimous.

Lindsay Haga presented the SHIP annual report for FY13/14. Ms. Haga stated that the expenditure deadline was extended to June 30, 2016 but the closeout report including encumbered but unspent allocations was due by October 31, 2015. The allocation by the State totaled $350,000. Of that $315,666 had been spent or encumbered. The remaining balance of $49,809.28 will be applied to FY 14/15 allocation. Commissioner Jimmy Anderson motioned to approve the SHIP annual report for FY 13/14. Commissioner Gordon Crews seconded the motion. The motion carried unanimously.

MINUTES- Regular Session October 20, 2015

Robert Fletcher presented the bid results for resurfacing of CR 23D. Mr. Fletcher stated that four responses were received. Staff recommendation is for approval of the low bid to Duval Asphalt in the amount of $351,055.75. Commissioner James Bennett motioned to approve. Commissioner Jimmy Anderson seconded the motion. The motion carried unanimous.

Lonnie Ziegler appeared before the Board requested a reduction in fines relating to a code enforcement lien. Mr. Ziegler stated that he owned 10 acres of property but was living on the property in a motor home. Mr. Ziegler stated that the sewage tank on the motor home as well as a portolet on the property were pumped out by a septic trunk when they are full. Mr. Zeigler stated that he was unable to finance a mobile home on the property and could only afford to continue to live in the motor home. Mr. Zeigler also requested the Board allow him permission to continue to live in his motor home on the property. The Commissioner explained that they could not discuss his request to live in his motor home and that should be handled separately. Commissioner Gordon Crews motioned to deny the request to reduce the code enforcement lien. Commissioner James Bennett seconded the motion. The motion carried unanimous.

C/M Thompson presented a contract renewal with Meridian Behavioral Healthcare, Inc. for mental health and addiction services. Mr. Thompson explained that the contract totaled $48,444 annually and was unchanged from prior years. Commissioner Gordon Crews motioned to approve the contract renewal. Commissioner Jimmy Anderson seconded the motion. The motion carries unanimous.

Robert Fletcher presented Resolution 2015-15 and accompanying agreement for the new road construction of Glen Nursery Road / Reid Stafford Road with the Florida Department of Transportation. Commissioner Bennett questioned if the road met the minimum right of way requirements. Mr. Fletcher stated that it did not along a portion of the road. Commissioner Bennett requested that county roadway requirements be topic for discussion at the November 3, 2015 Commission meeting. Commissioner Mark Hartley motioned to approve Resolution 2015-15 and agreement. Commissioner Jimmy Anderson seconded the motion. The motion carried unanimous.

C/M Thompson presented a contract renewal with University of Florida for medical examiner services. Mr. Thompson stated the contract would allow a renewal for one year and required the University to submit an annual budget to the County no later than July 1, 2016. Commissioner Gordon Crews motioned to approve the contract renewal. Commissioner Jimmy Anderson seconded the motion. The motion carried unanimous.

C/M Thompson presented the agreement with Bryan Higginbotham for Building Official and Inspection services. Mr. Thompson stated the annual rate of the contract is $89,420.00 and included up to 1600 inspections and up to 40 hours a week. Mr. Higginbotham stated for clarification that he would work at minimum 20 hours and up to 40 hours a week at no additional cost. Commissioner Jimmy Anderson motioned to approve the agreement with the amendment to include up to 40 hours per week. Commissioner James Bennett seconded the motion. The motion carried unanimous. Commissioner Bennett request the County IT ensure that Mr. Higginbotham has the appropriate security access once he officially begins as a contract employee.

MINUTES- Regular Session October 20, 2015

C/M Thompson presented the pending business report as follows:

Courthouse HVAC- Initial meeting with Johnson Controls held. Point of contact needs to be clarified.

LDR Revisions- LPA is continuing their efforts to revise and update language.

Shoals Park Timber Plan- A draft RFP will be reviewed with Sara Little.

Recreation Light Usage Policy- Online software is almost complete. Finalizing PayPal accounts. $400 collected for the month of October. Board direction needed on transaction fees, whether to charge the customer or absorb the cost. The Commissioner agreed to absorb the cost of transaction fees and not pass that cost to the customer.

Chairman Croft opened the discussions regarding interim County Manager.

Chairman Croft stated that he had emailed out a copy of Dale Williams resume for review. Mr. Williams recently retired as the County Manager in Columbia County and is now offering contract services for County Administration. Discussions were held on whether to hire Mr. Williams or utilize a current employee as Interim. The Commission agreed to hold a workshop on November 3, 2015 at 3:00pm and directed the Chairman to gather more information from Mr. Williams. The Board agreed that should Mr. Williams fee be greater than CJ Thompson’s hourly rate they would pursue other options.

Meeting Adjourned.

____________________________________ _______________________________________ Stacie D. Harvey, Clerk James A. Croft, Chairman

SUNGARD PENTAMATION PAGE NUMBER: 1DATE: 10/26/2015 BAKER CO BOARD OF COUNTY COMMISSIONERS ACCTPA21TIME: 15:13:45 CHECK REGISTER − BY FUND

SELECTION CRITERIA: transact.trans_date>’20151009 00:00:00.000’ACCOUNTING PERIOD: 1/16

FUND − 001 − GENERAL FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME DEPT/FUND ACCNT −−−−DESCRIPTION−−−− SALES TAX AMOUNT

104000 76197 10/19/15 1252 AMERICAN ENTERPRISE 001 218500 P02 10/16 EMS UNION 0.00 120.00

104000 76198 10/19/15 56 BAKER COUNTY PRESS 27 55210 HELP WANTED AD/EMS 0.00 62.00

104000 76199 10/19/15 89 CAPITAL GUARDIAN TR 001 218700 P27 9/30−CAPTIAL GU 0.00 250.00104000 76199 10/19/15 89 CAPITAL GUARDIAN TR 001 218700 P02 10/16CAPITAL GU 0.00 250.00TOTAL CHECK 0.00 500.00

104000 76200 10/19/15 2090 CARD SERVICES 25 54600 AMAZON/FIBER−BLDG 0.00 34.27104000 76200 10/19/15 2090 CARD SERVICES 33 54600 LOCKS/REC/VISA 0.00 190.30104000 76200 10/19/15 2090 CARD SERVICES 30 55400 WEBSITE/VISA 0.00 8.17104000 76200 10/19/15 2090 CARD SERVICES 11 54200 USPS/VISA/DIVMGMT 0.00 19.99TOTAL CHECK 0.00 252.73

104000 76202 10/19/15 2346 CARPENTERS INDUSTRI 001 218500 P02 10/16 UNION DUE 0.00 140.00

104000 76203 10/19/15 100 CDW GOVERNMENT INC 130 55100 HP 42X DUAL PACK 0.00 461.61

104000 76204 10/19/15 1334 MACCLENNY MOWER AND 21 54600 TIRE TUBES/HEPPNER 0.00 53.02

104000 76205 10/19/15 311 NATIONWIDE RETIREME 001 218700 P02 10/16PEBSCO DEF 0.00 228.82104000 76205 10/19/15 311 NATIONWIDE RETIREME 001 218700 P27 9/30−PEBSCO DEF 0.00 228.82TOTAL CHECK 0.00 457.64

104000 76206 10/19/15 1103 NORTHEAST FLORIDA P 21 54600 TRIMMER HEAD/BECK 0.00 29.95104000 76206 10/19/15 1103 NORTHEAST FLORIDA P 33 54600 TRIMMER LINE/COMBS 0.00 53.99104000 76206 10/19/15 1103 NORTHEAST FLORIDA P 21 54600 EDGER BLADE/BECK 0.00 11.00TOTAL CHECK 0.00 94.94

104000 76209 10/19/15 647 PRAXAIR DISTRIBUTIO 27 54400 CYLINDER RENT SEPT1 0.00 129.99

104000 76210 10/19/15 360 RELIASTAR LIFE INSU 001 218700 P02 10/16NORTHERN D 0.00 26.76104000 76210 10/19/15 360 RELIASTAR LIFE INSU 001 218700 PR27 9/30−NORTHERN 0.00 26.76TOTAL CHECK 0.00 53.52

104000 76211 10/19/15 1739 RHETT BULLARD P. A. 11 53100 VAB/ATTNY FEE/SEPT 0.00 2,888.40

104000 76212 10/19/15 2164 STAPLES ADVANTAGE 130 55100 PENS, FOLDERS, INK 0.00 85.11104000 76212 10/19/15 2164 STAPLES ADVANTAGE 131 55100 RETURN CALENDAR 0.00 −11.19104000 76212 10/19/15 2164 STAPLES ADVANTAGE 131 55100 DESKPAD, PENS, CALE 0.00 37.04104000 76212 10/19/15 2164 STAPLES ADVANTAGE 131 55100 STAPLES AND EPSON I 0.00 83.95104000 76212 10/19/15 2164 STAPLES ADVANTAGE 131 55100 CALENDARS AND MARKE 0.00 8.91TOTAL CHECK 0.00 203.82

104000 76213 10/19/15 2027 TONY ESTERLING 31 54000 COCOA BCH TRAING 0.00 343.68

104000 76214 10/19/15 419 VALIC 001 218700 P27 9/30 AIG VALIC 0.00 325.00104000 76214 10/19/15 419 VALIC 001 218700 P02 10/16 AIG VALIC 0.00 325.00TOTAL CHECK 0.00 650.00

104000 76215 10/19/15 389 SUPPLYWORKS 20 55210 CRTHSE CLEANING SUP 0.00 600.07





104000 76216 10/19/15 510 ALL PURPOSE GLASS & 21 54600 LH BRONZE PIVOT ST 0.00 72.00

104000 76217 10/19/15 19 ALL−BRITE SALES COM 33 55210 BATHROOM SUPPLIES/R 0.00 419.19

104000 76218 10/19/15 33 AUS CENTRAL LOCKBOX 20 54600 CLEAN MATS, BATH TI 0.00 52.03

104000 76219 10/19/15 47 BAKER COUNTY COUNCI 351 58104 OCT 2015 CTY MATCH 0.00 9,750.00

104000 76220 10/19/15 552 BAKER DISTRIBUTING 351 54608 STD PLEAT FILTER/CO 0.00 447.84

104000 76221 10/19/15 466 BARNETT 21 54600 MAINTENANCE SUPPLIE 0.00 129.03104000 76221 10/19/15 466 BARNETT 21 54600 WALLHUNG SPUD SUPPL 0.00 90.54TOTAL CHECK 0.00 219.57

104000 76222 10/19/15 72 BLUE CROSS & BLUE S 27 54910 RFD OVRPYMT/GIVENS 0.00 147.46

104000 76223 10/19/15 2287 CANON FINANCIAL SER 25 54400 AUG−OCT/COPIER/BLDG 0.00 240.00

104000 76224 10/19/15 2264 CANON SOLUTIONS AME 25 54600 MAINT COPIER/BLDG 0.00 46.86

104000 76225 10/19/15 100 CDW GOVERNMENT INC 27 54600 2X POWER SUPPLY PAN 0.00 154.04104000 76225 10/19/15 100 CDW GOVERNMENT INC 158 55210 100 PK CD/DVD, DVD+ 0.00 1,423.29TOTAL CHECK 0.00 1,577.33

104000 76226 10/19/15 1911 CENTER POINT LARGE 32 56600 BOOKS LIBRARY 0.00 44.34

104000 76229 10/19/15 503 CINTAS CORP.− MEDIC 11 55210 FIRST AID BOX/CLERK 0.00 114.77104000 76229 10/19/15 503 CINTAS CORP.− MEDIC 25 55210 FIRST AID KIT /BLDG 0.00 157.13TOTAL CHECK 0.00 271.90

104000 76230 10/19/15 910 COMCAST 27 54100 CABLE/ EMS 0.00 56.74

104000 76231 10/19/15 1185 COPYFAX INC 29 54600 J12094/COPIER/EXTEN 0.00 77.68

104000 76232 10/19/15 506 EMS HOLDINGS, LLC 27 54600 CHILCORE PWR SUPP/E 0.00 203.00

104000 76233 10/19/15 169 EPISCOPAL CHILDREN’ 351 58200 15−16 MATCH GRANT 0.00 1,485.00

104000 76236 10/19/15 1815 GILCHRIST COUNTY BD 22 55215 PRO SE MILE OCT−DEC 0.00 249.99

104000 76238 10/19/15 221 HAGAN ACE HARDWARE 27 54600 CAM LOCK KA 1/2" CR 0.00 5.93104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 WASP/HORNET SPRAY 0.00 10.06104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 2IN BRUSH, STAIN MI 0.00 10.49104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 FOAM INSL, 4PK BLAD 0.00 12.75104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 SHDS SAT QT ROY WAL 0.00 13.49104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 SLAB DOOR, BRUSH 4I 0.00 52.09104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 RTN AT ROY WAL SHDS 0.00 −13.49104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 RTN CAM LOCK 1/2" C 0.00 −5.93104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 3IN BRSH NYLON THK 0.00 2.69104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 NAIL 10D BRGHT 0.00 3.59104000 76238 10/19/15 221 HAGAN ACE HARDWARE 21 54600 RUBBER PLUG GRND 15 0.00 4.13TOTAL CHECK 0.00 95.80





104000 76239 10/19/15 588 HENRY SCHEIN INC 27 55210 SODIUM CHOLOR/EMS 0.00 124.20

104000 76240 10/19/15 267 L V HIERS INC 34 55211 18 GAL FUEL / AN CT 0.00 36.10104000 76240 10/19/15 267 L V HIERS INC 27 55211 EMS FUEL 19 GAL 0.00 36.40104000 76240 10/19/15 267 L V HIERS INC 251 55211 P&Z FUEL 25 GAL 0.00 48.90104000 76240 10/19/15 267 L V HIERS INC 33 55211 REC FUEL 26 GAL 0.00 49.81104000 76240 10/19/15 267 L V HIERS INC 33 55211 REC FUEL 26 GAL 0.00 52.15104000 76240 10/19/15 267 L V HIERS INC 21 55211 MAINT FUEL 28 GAL 0.00 56.16104000 76240 10/19/15 267 L V HIERS INC 33 55211 REC FUEL 29 GAL 0.00 58.17104000 76240 10/19/15 267 L V HIERS INC 34 55211 AN CTRL FUEL 34 GAL 0.00 66.53104000 76240 10/19/15 267 L V HIERS INC 27 55211 EMS FUEL 278 GAL 0.00 599.37104000 76240 10/19/15 267 L V HIERS INC 27 55211 EMS FUEL 163 GAL 0.00 359.58104000 76240 10/19/15 267 L V HIERS INC 33 55211 REC FUEL 45 GAL 0.00 88.02104000 76240 10/19/15 267 L V HIERS INC 27 55211 EMS FUEL 92 GAL 0.00 203.32TOTAL CHECK 0.00 1,654.51

104000 76242 10/19/15 1334 MACCLENNY MOWER AND 33 56400 POLE SAW FOR REC. 0.00 539.96

104000 76243 10/19/15 2068 MICROSOFT CORPORATI 11 54100 EMAIL SERV/OCT 0.00 424.00

104000 76246 10/19/15 647 PRAXAIR DISTRIBUTIO 27 55210 EMS OXYGEN CYLINDER 0.00 80.76

104000 76247 10/19/15 342 PREFERRED GOVERNMEN 11 52400 1QTR WORK COMP 0.00 45,247.00

104000 76248 10/19/15 347 QUADMED INC 27 55210 INTS, SUCTION TUBIN 0.00 558.00

104000 76249 10/19/15 369 ROBERT P JONES & AS 11 55400 SM CTY COALTN FY15− 0.00 4,850.00

104000 76250 10/19/15 390 SPORTS SHAK 11 55210 PERRYMAN RETIRE PLA 0.00 30.00

104000 76251 10/19/15 2333 SUBURBAN PROPANE−17 27 54303 EMS ST.1, MACC 0.00 46.97

104000 76253 10/19/15 2089 THE ARC NORTH FLORI 351 58202 15−16 ALLOCATION 0.00 5,000.00

104000 76254 10/19/15 412 TRANE 20 54600 OCT−DEC MAINT 0.00 8,846.00

104000 76255 10/19/15 1185 COPYFAX INC 20 54600 JK0094/CLERK/AUG 0.00 633.60

104000 76256 10/21/15 109 CITY OF MACCLENNY 351 54305 COURT SERV.−56 N 2N 0.00 49.76104000 76256 10/21/15 109 CITY OF MACCLENNY 32 54300 LIBRARY − 14 MCIVER 0.00 34.44104000 76256 10/21/15 109 CITY OF MACCLENNY 20 54302 CRTHOUSE−339 MACC W 0.00 155.69104000 76256 10/21/15 109 CITY OF MACCLENNY 158 54302 PUB DEFENDER WATER 0.00 42.13104000 76256 10/21/15 109 CITY OF MACCLENNY 25 54302 BLDG WATER − 55 3RD 0.00 43.03104000 76256 10/21/15 109 CITY OF MACCLENNY 11 54302 ADMIN OFFC − 55 3RD 0.00 44.40104000 76256 10/21/15 109 CITY OF MACCLENNY 155 54302 TRANS CTR −9264 HOD 0.00 252.27104000 76256 10/21/15 109 CITY OF MACCLENNY 21 54302 323 W OHIO − MAINT 0.00 40.82104000 76256 10/21/15 109 CITY OF MACCLENNY 291 54302 1025 MACC AVE − AG 0.00 241.15104000 76256 10/21/15 109 CITY OF MACCLENNY 27 54302 1190 W MACC − EMS 0.00 116.02104000 76256 10/21/15 109 CITY OF MACCLENNY 15 54302 TAX COLLECTR − 32 5 0.00 183.03TOTAL CHECK 0.00 1,202.74





104000 76257 10/21/15 110 CLAY ELECTRIC CORPO 33 54300 JONESVILLE PK/REC L 0.00 70.85104000 76257 10/21/15 110 CLAY ELECTRIC CORPO 33 54300 MARG PK ST LI/HW 12 0.00 37.29104000 76257 10/21/15 110 CLAY ELECTRIC CORPO 33 54300 POWER POLE−MARG PK 0.00 18.19TOTAL CHECK 0.00 126.33

104000 76260 10/21/15 200 FPL 351 54305 COURT SERV BLDG/209 0.00 82.58104000 76260 10/21/15 200 FPL 27 54301 FIRE STA #70 − SAND 0.00 273.49104000 76260 10/21/15 200 FPL 33 54300 REC DP−WMN−SOFTBALL 0.00 429.04104000 76260 10/21/15 200 FPL 15 54301 32 N 5TH/OUTDOOR LG 0.00 10.04104000 76260 10/21/15 200 FPL 351 54305 COURT SERVICE BLDG/ 0.00 865.47104000 76260 10/21/15 200 FPL 25 54301 360 E SHUEY AVE/B & 0.00 337.23104000 76260 10/21/15 200 FPL 11 54301 ADMIN BLDG/3RD ST 0.00 418.27104000 76260 10/21/15 200 FPL 158 54301 PUBLIC DEFENDER/3RD 0.00 204.07104000 76260 10/21/15 200 FPL 33 54300 SEC.LIGHT/BLAIR&N B 0.00 31.48104000 76260 10/21/15 200 FPL 351 54306 US90−COUNCIL ON AGI 0.00 33.87104000 76260 10/21/15 200 FPL 351 54306 US90−COUNCIL ON AGI 0.00 1,083.54104000 76260 10/21/15 200 FPL 32 54301 LIBRARY/14 W MCIVER 0.00 722.63104000 76260 10/21/15 200 FPL 33 54300 REC. DEPT/KNABB CMP 0.00 625.40104000 76260 10/21/15 200 FPL 33 54300 REC DEPT/KNABB SPRT 0.00 84.87104000 76260 10/21/15 200 FPL 33 54300 OLUST PK/2 SEC LIGH 0.00 53.19104000 76260 10/21/15 200 FPL 331 54300 42 W MCIVER OLD JAI 0.00 110.36104000 76260 10/21/15 200 FPL 33 54300 REC.DEPT/SCOREBD/BL 0.00 8.07104000 76260 10/21/15 200 FPL 351 54306 OUTDOOR LGT−COA US9 0.00 22.72104000 76260 10/21/15 200 FPL 33 54300 REC DPT−MINGER FIEL 0.00 212.48104000 76260 10/21/15 200 FPL 331 54300 SANDERSON COMM CTR/ 0.00 63.65104000 76260 10/21/15 200 FPL 20 54301 COURTHOUSE 0.00 5,277.63104000 76260 10/21/15 200 FPL 33 54300 WOMEN SOFTBALL FLD/ 0.00 55.74104000 76260 10/21/15 200 FPL 15 54301 TAX COLL/PA/ELECTIO 0.00 1,366.69104000 76260 10/21/15 200 FPL 33 54300 OL−1 MINGER FIELD 0.00 11.59104000 76260 10/21/15 200 FPL 33 54300 VOLLEYB CT−25N 8TH 0.00 8.07104000 76260 10/21/15 200 FPL 331 54300 42 W MCIVER OLD JAI 0.00 10.04104000 76260 10/21/15 200 FPL 33 54300 480 6TH ST SFTBL 0.00 157.45104000 76260 10/21/15 200 FPL 32 54301 LIBRARY PARKING LOT 0.00 10.04104000 76260 10/21/15 200 FPL 33 54300 480 6TH ST SFTBL OL 0.00 10.04104000 76260 10/21/15 200 FPL 351 54307 TRANSP CENTER/WILLI 0.00 664.52TOTAL CHECK 0.00 13,244.26

TOTAL CASH ACCOUNT 0.00 105,076.48

TOTAL FUND 0.00 105,076.48



FUND − 103 − ROAD & BRIDGE FUND


104000 76235 10/19/15 205 GATEWAY PEST CONTRO 55 55210 HORNEST NEST/CEDAR 0.00 150.00

104000 76241 10/19/15 284 MACCLENNY MOTOR PAR 55 55210 NUTS/WASHERS FOR SH 0.00 29.00104000 76241 10/19/15 284 MACCLENNY MOTOR PAR 55 54602 12V POWER OUTLET 0.00 26.49TOTAL CHECK 0.00 55.49

104000 76252 10/19/15 2018 TD BANK, N. A. 55 57200 INT PAVING LOAN −OC 0.00 2,104.76104000 76252 10/19/15 2018 TD BANK, N. A. 55 57100 PRIN PAVING LOAN−OC 0.00 53,700.51TOTAL CHECK 0.00 55,805.27

104000 76260 10/21/15 200 FPL 55 54301 ROAD YARD−8156 CYPR 0.00 169.05104000 76260 10/21/15 200 FPL 55 54301 ROAD DEPART BARN AD 0.00 89.39104000 76260 10/21/15 200 FPL 55 54301 ROAD DEPART−US90 OL 0.00 22.19104000 76260 10/21/15 200 FPL 55 54301 ROAD DEPARTMENT SR2 0.00 28.82104000 76260 10/21/15 200 FPL 55 54301 16256 US HWY 90 TF 0.00 8.07104000 76260 10/21/15 200 FPL 55 54301 SIGN & TIRE SHOP− R 0.00 145.94TOTAL CHECK 0.00 463.46


TOTAL FUND 0.00 56,474.22



FUND − 104 − FINE & FORFEITURE FUND


104000 76234 10/19/15 2012 FORBES FUNERAL HOME 24 53114 ME TRANSPORT/PROCTO 0.00 337.50

104000 76237 10/19/15 218 GUERRY FUNERAL HOME 24 53114 ME TRANSPORT/BELFOR 0.00 485.00104000 76237 10/19/15 218 GUERRY FUNERAL HOME 24 53114 ME TRANSPORT/S. MAN 0.00 400.00TOTAL CHECK 0.00 885.00


TOTAL FUND 0.00 1,222.50



FUND − 105 − FIRE DEPARTMENT FUND


104000 76200 10/19/15 2090 CARD SERVICES 54 54200 UPS−GA/ VISA 0.00 6.67104000 76200 10/19/15 2090 CARD SERVICES 54 55500 HOTEL/VISA/TRAING 0.00 345.00TOTAL CHECK 0.00 351.67

104000 76201 10/19/15 2090 CARD SERVICES 54 54200 USPS 9/24/VISA 0.00 19.99

104000 76208 10/19/15 1326 PATRICK’S UNIFORMS 54 55210 SHIRT, HAT, BOOTS 0.00 140.24104000 76208 10/19/15 1326 PATRICK’S UNIFORMS 54 55210 SHIRT, HAT,BOOTS/FI 0.00 163.95TOTAL CHECK 0.00 304.19

104000 76227 10/19/15 102 CHANNEL INNOVATIONS 54 54600 QTRLY FIRE QR50COMP 0.00 415.00

104000 76228 10/19/15 640 CHANNING BETE COMPA 54 55500 CPR CERTIFICATE REN 0.00 139.95

104000 76244 10/19/15 296 MIRACLE AUTOMOTIVE 54 54602 LF BRAKE REPAIR/ENG 0.00 2,156.40

104000 76256 10/21/15 109 CITY OF MACCLENNY 54 54303 FIRE ST10−4980 J ST 0.00 37.04

104000 76260 10/21/15 200 FPL 54 54301 FIRE STA#80 −OLUSTE 0.00 15.80104000 76260 10/21/15 200 FPL 54 54301 GLEN FIRE ST. #50 0.00 149.27TOTAL CHECK 0.00 165.07


TOTAL FUND 0.00 3,589.31



FUND − 116 − SOLID WASTE


104000 76245 10/19/15 305 MURPHY COMMUNICATIO 65 54602 INSTALLATION OF RAD 0.00 250.50

104000 76257 10/21/15 110 CLAY ELECTRIC CORPO 65 54301 RECY ST−MUD LAKE RO 0.00 52.81

104000 76260 10/21/15 200 FPL 65 54301 SEC LGT @ OLUSTEE R 0.00 9.80104000 76260 10/21/15 200 FPL 65 54301 OLUSTEE−SOLID WASTE 0.00 13.41104000 76260 10/21/15 200 FPL 65 54301 JEFF STARLING−SOLID 0.00 35.86104000 76260 10/21/15 200 FPL 65 54301 HOSS KELLER−SOLID W 0.00 41.19104000 76260 10/21/15 200 FPL 65 54301 SR 228 − SOLID WAST 0.00 58.68TOTAL CHECK 0.00 158.94

TOTAL CASH ACCOUNT 0.00 462.25

TOTAL FUND 0.00 462.25



FUND − 122 − SHIP FUND


104000 76207 10/19/15 314 NORTHEAST FLORIDA R 99 53400 JULY−SEPT15ADMIN FE 0.00 8,750.00


TOTAL FUND 0.00 8,750.00

TOTAL REPORT 0.00 175,574.76

PENDINGBUSINESSITEM PRIORITY STATUS STARTDATE DUEDATE %COMPLETE COMMENTS

Courthouse HVAC conversion recommendation High In Progress 2/1/2014 4/30/2015 75%Initial discussion held with Johnson Controls. Need POC

person identified at the County to move forward.

LDR Revisions High In Progress 05/06/2014 10/01/2014 75%

Mining: Reviewing draft language submitted at September

LPA.

Home Occupation – Draft ordinance underway and will be

presented at November LPA meeting.

Rural Commercial ‐ Draft ordinance underway and will be

presented at November LPA meeting.

Purchasing Policy Revisions Normal In Progress 11/18/2014 01/31/2015 75%

Draft purchasing policy distributed to BOCC for review. Tabled

until further notice.

Shoals Park Timber Plan High In Progress 25% Draft RFP in process for timber management.

Recreation Light Policy ‐ Implementation and

Operation Plan Normal In Progress 05/01/2015 90%

Policy is reinstated effective 10/5. Manual process currently in

place. Online program is nearing completion.Final steps

needed to complete PayPal transaction process.

Pending Business

-

STACIE D. HARVEY CLERK TO BOARD

CJ THOMPSONCOUNTY MANAGER

55 NORTH THIRD STREET

MACCLENNY, FLORIDA 32063 (904) 259‐3613 ● (904) 259‐7610

www.bakercountyfl.org

JAMES CROFT DISTRICT 1

JIMMY ANDERSON DISTRICT 2

GORDON CREWS DISTRICT 3

JAMES G. BENNETT DISTRICT 4

MARK HARTLEY DISTRICT 5

“AN EQUAL OPPORTUNITY EMPLOYER”

Fiscal Year 2015 ‐ 2016

Financial Update as of November 1, 2015

PROJECT/GRANT UPDATES

Budget/Estimates YTD Expenditures Difference

1 COA Transportation $ 2,223,020.00 $ 2,446,053.16 $ (223,033.16)

2 Shoals Park Project $ 0.00 $ 111.70

3 Mid‐Point Grant $ 650,000.00 $ 519,942.52 $ 130,057.48

4 Historical Bldg. Project $ 35,000.00 $ 0.00 $ 35,000.00

SUNGARD PENTAMATION PAGE NUMBER: 1DATE: 10/27/2015 BAKER CO BOARD OF COUNTY COMMISSIONERS AUDIT11TIME: 16:19:09 EXPENDITURE TRANSACTION ANALYSIS

SELECTION CRITERIA: transact.trans_date>’20111210 00:00:00.000’ and transact.key_orgn=’155’ACCOUNTING PERIOD: 1/16

FUND − 001 − GENERAL FUND DEPT/FUND − 155 − TRANS FACILITY GRANT

ACCOUNT DATE T/C PO REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION

53100 PROFESSIONAL SERVICES 3 /12 12/13/11 11 .00 12/12 09/17/12 21 67624 2218 BENTLEY ARCHITEC 4,224.20 .00 ENGINEERING SERV/BCTC 1 /13 10/04/12 11 .00 POSTED FROM BUDGET SYSTEM13/12 10/15/12 21 67886 2218 BENTLEY ARCHITEC 4,373.00 .00 TRANSPORTATION CENTER 13/12 11/26/12 25 8,597.00 BUDGET TRANSFER 4 /13 01/04/13 21 68555 2218 BENTLEY ARCHITEC 5,083.00 .00 TRANSP CENTER/OCT 12 4 /13 01/04/13 21 68555 2218 BENTLEY ARCHITEC 2,240.00 .00 TRANSPT CTR/NOV 2012 4 /13 01/25/13 21 68737 2218 BENTLEY ARCHITEC 1,465.00 .00 TRANSP CENTER/DEC 12 5 /13 02/12/13 21 68898 2218 BENTLEY ARCHITEC 775.00 .00 TRANSP CENTER/JAN ’13 6 /13 03/13/13 21 69134 2218 BENTLEY ARCHITEC 9,552.07 .00 BC TRANSPT CENTER/BD 7 /13 04/15/13 21 69446 2218 BENTLEY ARCHITEC 23,967.35 .00 BAKER CTY TRANSPT CTR 8 /13 05/17/13 21 69704 2218 BENTLEY ARCHITEC 46,804.53 .00 BK CTY TRANSPT CT/APR 9 /13 06/14/13 21 69957 2218 BENTLEY ARCHITEC 24,592.36 .00 BAKER CTY TRANSPT CTR 11/13 08/09/13 21 70430 2218 BENTLEY ARCHITEC 30,183.60 .00 BAKER CTY TRANSPT CTR 11/13 08/15/13 21 70458 2218 BENTLEY ARCHITEC 21,469.90 .00 BAKER CTY TRANSPT CTR 12/13 09/17/13 21 70700 2218 BENTLEY ARCHITEC 24,785.67 .00 PROF. SERVICES/TRANSP 1 /14 10/03/13 11 .00 POSTED FROM BUDGET SYSTEM13/13 11/19/13 21 71144 2218 BENTLEY ARCHITEC 17,094.90 .00 PROF SERV/SEPT. 2 /14 11/25/13 21 71194 2218 BENTLEY ARCHITEC 15,201.62 .00 PROF SERV/OCT/TRANS C 3 /14 12/18/13 21 71333 2218 BENTLEY ARCHITEC 1,620.83 .00 TRANSP.CENTER/NOV 3 /14 12/18/13 21 71360 266 L D BRADLEY LAND 11,160.00 .00 TRANSP CNTR/SURVEY 4 /14 01/21/14 21 71563 2218 BENTLEY ARCHITEC 15,060.00 .00 PROF SERV DEC/TRANS C 5 /14 02/13/14 21 71746 2161 OSCEOLA LAND TIT 750.00 .00 PARCEL SEARCH FEES 5 /14 02/28/14 21 71809 2218 BENTLEY ARCHITEC 883.42 .00 PROF SERV/JAN/TRANSP 6 /14 03/14/14 21 71977 2218 BENTLEY ARCHITEC 1,766.85 .00 PROF SERV/TRANSP CNTR 8 /14 05/15/14 21 72490 2218 BENTLEY ARCHITEC 1,500.00 .00 PROF SERV/APRIL 12/14 09/29/14 21 73409 2218 BENTLEY ARCHITEC 10,550.00 .00 PROF SERV/AUG 1−31 13/14 10/28/14 21 73646 2218 BENTLEY ARCHITEC 18,000.00 .00 PROF SERV/SEPTEMBER 3 /15 12/15/14 11 .00 3 /15 12/15/14 21 73907 2218 BENTLEY ARCHITEC 2,000.00 .00 TRANS CNTR/OCT 4 /15 01/15/15 21 74136 2218 BENTLEY ARCHITEC 1,501.81 .00 NOV PROFESSIONAL SERV 4 /15 01/26/15 21 74265 484 TARBOX CONSULTIN 315.00 .00 TRANSPORTATION CNTR 4 /15 01/26/15 21 74202 2218 BENTLEY ARCHITEC 3,019.80 .00 PROF SERV/DECEMBER 6 /15 03/04/15 21 74451 2218 BENTLEY ARCHITEC 3,669.79 .00 PROF SERV/JAN/TRANSPO 6 /15 03/27/15 21 74649 2218 BENTLEY ARCHITEC 3,669.79 .00 PROF SERV/FEB/TRANS C 7 /15 04/21/15 21 74849 372 MESKEL & ASSOCIA 999.63 .00 ENGINRNG SERV/TRANSP 7 /15 05/01/15 21 74891 2218 BENTLEY ARCHITEC 3,669.80 .00 PROF SERVS/MARCH/TRAN 11/15 08/14/15 21 75724 2218 BENTLEY ARCHITEC 3,669.79 .00 APRL 2015 DESIGN SERV 11/15 08/14/15 21 75724 2218 BENTLEY ARCHITEC 4,419.80 .00 MAY 15 DESIGN SERV 11/15 08/24/15 21 75761 2218 BENTLEY ARCHITEC 2,514.50 .00 JULY2012.001TRANS CTR 1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEM13/15 10/08/15 21 76129 2218 BENTLEY ARCHITEC 3,004.77 .00 JUNE SERVS/TRANSPORTA TOTAL PROFESSIONAL SERVICES 8,597.00 325,557.78 .00

53400 OTHER CONTRACTUAL 1 /13 10/04/12 11 2,128,200.00 POSTED FROM BUDGET SYSTEM

RUN DATE 10/27/2015 TIME 16:19:09 SUNGARD PENTAMATION − FUND ACCOUNTING

sara.little

Highlight





53400 OTHER CONTRACTUAL (cont’d)8 /13 05/08/13 17 3937 −01 745 W W GAY FIRE & I 200.00 FIRE HYDRANT FLOW TEST/CO8 /13 05/23/13 21 3937 −01 69761 745 W W GAY FIRE & I 300.00 −200.00 FIRE HYDRANT TEST/COA 1 /14 10/03/13 11 2,029,776.00 POSTED FROM BUDGET SYSTEM1 /15 10/03/14 11 2,029,776.00 POSTED FROM BUDGET SYSTEM1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEMTOTAL OTHER CONTRACTUAL 6,187,752.00 300.00 .00

54302 WATER 10/15 07/06/15 11 .00 10/15 07/07/15 21 75319 109 CITY OF MACCLENN 235.60 .00 TRANSPORTATION CENTER 11/15 08/14/15 21 75743 109 CITY OF MACCLENN 329.65 .00 WATER−9264 BUCK STARLING 12/15 09/03/15 21 502955 109 CITY OF MACCLENN .00 .00 WATER−9264 BUCK STARLING 12/15 09/30/15 21 76049 109 CITY OF MACCLENN 300.53 .00 TRANSPORTN CENTER/BUCK ST1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEM1 /16 10/21/15 21 76256 109 CITY OF MACCLENN 252.27 .00 TRANS CTR −9264 HODGES TOTAL WATER .00 1,118.05 .00

54901 ADVERTISING 3 /12 12/13/11 11 .00 3 /12 12/14/11 21 65062 2090 CARD SERVICES 582.46 .00 TRANSPT FACILITY GRT 1 /13 10/04/12 11 .00 POSTED FROM BUDGET SYSTEM13/12 11/26/12 25 583.00 TRANSFER 1 /14 10/03/13 11 .00 POSTED FROM BUDGET SYSTEM6 /14 03/11/14 21 71934 2090 CARD SERVICES 1,150.35 .00 AD/BID TRANS CENTER 7 /14 04/25/14 21 72260 56 BAKER COUNTY PRE 208.12 .00 BID NOTICE/TRANSP CNT 1 /15 10/03/14 11 .00 POSTED FROM BUDGET SYSTEM1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEMTOTAL ADVERTISING 583.00 1,940.93 .00

54905 RECORDING FEES 9 /14 06/17/14 11 .00 9 /14 06/18/14 21 72677 13 AL FRASER, CLERK 95.00 .00 RECORDING FEES/EASMNT TOTAL RECORDING FEES .00 95.00 .00

56200 BUILDINGS 3 /12 12/13/11 11 .00 1 /13 10/04/12 11 .00 POSTED FROM BUDGET SYSTEM1 /14 10/03/13 11 .00 POSTED FROM BUDGET SYSTEM1 /15 10/03/14 11 .00 POSTED FROM BUDGET SYSTEM4 /15 01/26/15 21 74221 308 F&G CONSTRUCTION 114,183.65 .00 CONTRACTOR/TRANS CNTR 6 /15 03/10/15 21 74527 321 CECO BUILDING SY 83,277.00 .00 TRANS CNTR BUILDING 6 /15 03/11/15 17 4651 −01 331 REXEL 72,206.00 LIGHT GEAR AND FIXTURES 6 /15 03/23/15 21 74616 308 F&G CONSTRUCTION 164,665.40 .00 TRANSPORATION CENTER 6 /15 03/23/15 21 74631 341 SILVERCOTE LAMIN 10,293.11 .00 INSULATION MATERIALS 6 /15 03/27/15 21 74700 331 REXEL 22.16 .00 SUPPLIES/TRANSPRT CNT 6 /15 03/27/15 21 74663 308 F&G CONSTRUCTION 101,327.11 .00 TRANSPORTATION CNTR


sara.little

Highlight





56200 BUILDINGS (cont’d)7 /15 05/01/15 21 74903 308 F&G CONSTRUCTION 199,787.13 .00 TRANSPORTATION CENTER 7 /15 05/01/15 21 4651 −01 74932 331 REXEL 11.27 −11.27 LIGHT GEAR AND FIXTURES 7 /15 05/01/15 21 4651 −01 74932 331 REXEL 2,789.77 −2,789.77 LIGHT GEAR AND FIXTURES 10/15 07/07/15 21 75325 308 F&G CONSTRUCTION 24,295.31 .00 CONTRACTOR/TRANSP CNT 10/15 07/07/15 21 75325 308 F&G CONSTRUCTION 129,607.90 .00 CONTRACTOR/TRANSP CNT 10/15 07/07/15 21 75325 308 F&G CONSTRUCTION 178,036.26 .00 CONTRACTOR/TRANSP CNT 10/15 07/08/15 21 4651 −01 75373 331 REXEL 16.07 −16.07 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 35.93 −35.93 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 59.21 −59.21 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 84.62 −84.62 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 98.01 −98.01 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 258.67 −258.67 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 263.12 −263.12 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 402.91 −402.91 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 522.63 −522.63 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 714.18 −714.18 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 927.66 −927.66 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 1,050.10 −1,050.10 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 1,265.23 −1,265.23 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 1,297.64 −1,297.64 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 1,700.00 −1,700.00 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 2,201.92 −2,201.92 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 3,242.33 −3,242.33 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 3,380.38 −3,380.38 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 3,442.30 −3,442.30 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 11,523.82 −11,523.82 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 13,724.13 −13,724.13 LIGHT GEAR AND FIXTURES 10/15 07/08/15 21 4651 −01 75373 331 REXEL 17,586.44 −17,586.44 LIGHT GEAR AND FIXTURES 10/15 07/15/15 21 75490 449 TAYLOR, COTTON, 15,433.00 .00 WOOD DOOR, METAL 11/15 08/14/15 21 75738 331 REXEL 125.34 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 442.39 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 527.91 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 652.79 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 1,553.39 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 3,356.74 .00 LIGHT GEAR N FIXTURES 11/15 08/14/15 21 75738 331 REXEL 3,670.88 .00 LIGHT GEAR N FIXTURES 1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEMTOTAL BUILDINGS .00 1,097,855.81 5,607.66

56300 IMPROVEMENTS 3 /12 12/13/11 11 .00 1 /13 10/04/12 11 .00 POSTED FROM BUDGET SYSTEM1 /14 10/03/13 11 .00 POSTED FROM BUDGET SYSTEM1 /15 10/03/14 11 .00 POSTED FROM BUDGET SYSTEM3 /15 12/19/14 21 74044 283 HAGER CONSTRUCTI 133,009.73 .00 APP #1 SITE WORK 4 /15 01/02/15 17 4573 −01 287 FORTILINE , INC. .00 WATER AND FIRE MATERIALS


sara.little

Highlight





56300 IMPROVEMENTS (cont’d)4 /15 01/07/15 21 4573 −01 287 FORTILINE , INC. .00 .00 WATER AND FIRE MATERIALS 4 /15 01/07/15 17 4580 −01 1666 STANDARD PRECAST 35,637.00 PRECAST CONCRETE STRUCTUR4 /15 01/07/15 17 4579 −01 287 FORTILINE , INC. 75,416.37 WATER AND FIRE MATERIALS 4 /15 01/14/15 17 4589 −01 287 FORTILINE , INC. 35,774.24 STORM DRAIN MATERIALS 4 /15 01/26/15 21 74228 283 HAGER CONSTRUCTI 136,355.63 .00 SITEWORK/TRANS CNTR 4 /15 01/26/15 21 4579 −01 74224 287 FORTILINE , INC. 33,971.09 −33,971.09 WATER AND FIRE MATERIALS 4 /15 01/26/15 21 4579 −01 74224 287 FORTILINE , INC. 20,583.40 −20,583.40 WATER AND FIRE MATERIALS 5 /15 02/18/15 21 74388 287 FORTILINE , INC. 3,966.56 .00 PIPE/TRANS CNTR 5 /15 02/18/15 21 4579 −01 74388 287 FORTILINE , INC. 1,058.75 −1,058.75 WATER AND FIRE MATERIALS 5 /15 02/18/15 21 4579 −01 74388 287 FORTILINE , INC. 5,840.00 −5,840.00 WATER AND FIRE MATERIALS 5 /15 02/18/15 21 4580 −01 74421 1666 STANDARD PRECAST 5,890.00 −5,890.00 PRECAST CONCRETE STRUCTUR5 /15 02/18/15 21 4580 −01 74421 1666 STANDARD PRECAST 8,607.00 −8,607.00 PRECAST CONCRETE STRUCTUR5 /15 02/18/15 21 4580 −01 74421 1666 STANDARD PRECAST 6,349.00 −6,349.00 PRECAST CONCRETE STRUCTUR5 /15 02/18/15 21 4580 −01 74421 1666 STANDARD PRECAST 7,887.00 −7,887.00 PRECAST CONCRETE STRUCTUR5 /15 02/18/15 21 4580 −01 74421 1666 STANDARD PRECAST 5,530.00 −6,904.00 PRECAST CONCRETE STRUCTUR5 /15 02/18/15 21 4589 −01 74388 287 FORTILINE , INC. 16,470.40 −16,470.40 STORM DRAIN MATERIALS 5 /15 02/18/15 21 4589 −01 74388 287 FORTILINE , INC. 11,628.00 −11,628.00 STORM DRAIN MATERIALS 5 /15 02/18/15 21 4589 −01 74388 287 FORTILINE , INC. 345.00 −345.00 STORM DRAIN MATERIALS 5 /15 02/18/15 21 4589 −01 74388 287 FORTILINE , INC. 1,297.90 −1,297.90 STORM DRAIN MATERIALS 6 /15 03/04/15 21 74458 283 HAGER CONSTRUCTI 122,906.55 .00 TRANS CNTR/SITEWORK 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 1,216.85 .00 WATR & FIRE/TRANS CNT 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 1,204.68 .00 WATR & FIRE/TRANS CNT 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 1,206.95 .00 WATR & FIRE/TRANS CNT 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 1,369.84 .00 WATR & FIRE/TRANS CNT 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 690.69 .00 WATR & FIRE/TRANS CNT 6 /15 03/10/15 21 74539 287 FORTILINE , INC. 204.32 .00 WATR & FIRE/TRANS CNT 6 /15 03/23/15 21 74622 1592 HARD−ROCK MATERI 1,065.60 .00 4000 PSI PR/PM ASH 6 /15 03/23/15 21 74622 1592 HARD−ROCK MATERI 7,160.00 .00 4000 PSI 70/30 REG 6 /15 03/23/15 21 74622 1592 HARD−ROCK MATERI 3,722.40 .00 4000 PSI 770/30 REG/T 6 /15 03/23/15 21 74622 1592 HARD−ROCK MATERI 520.30 .00 4000 PSI PR/PM ASH 6 /15 03/23/15 21 74622 1592 HARD−ROCK MATERI 19,970.00 .00 400 PSI 70/30/TRANSP 7 /15 04/09/15 17 4674 −01 359 UNITED BROTHERS 80,000.00 CRUSH CRETE − ROAD BASE 7 /15 04/14/15 21 74828 2340 VCNA PRESTIGE CO 6,900.00 .00 CONCRETE CURBS/TRANS 7 /15 04/17/15 21 74840 283 HAGER CONSTRUCTI 26,302.52 .00 SITEWORK/TRANSP CNTR 7 /15 04/17/15 21 74840 283 HAGER CONSTRUCTI 69,616.27 .00 SITEWORK/TRANSP CNTR 7 /15 04/23/15 21 4698 −01 2251 ATLANTIC COAST A .00 −70,970.00 ASPHALT COMMERCIAL SP 12.7 /15 04/23/15 17 4698 −01 2251 ATLANTIC COAST A 70,970.00 ASPHALT COMMERCIAL SP 12.7 /15 04/23/15 17 4699 −01 2251 ATLANTIC COAST A 74,896.00 ASPHALT COMMERCIAL SP 9.57 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 460.00 .00 SC CURB/TRANSP CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 644.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 644.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 644.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74939 1666 STANDARD PRECAST 680.00 .00 C RISER/TRANSP CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 736.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 736.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 828.00 .00 SC CURB/TRANS CNTR


sara.little

Highlight





56300 IMPROVEMENTS (cont’d)7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 920.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 1,012.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 1,104.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 1,104.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 1,288.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 74950 2340 VCNA PRESTIGE CO 1,472.00 .00 SC CURB/TRANS CNTR 7 /15 05/01/15 21 4674 −01 74944 359 UNITED BROTHERS 9,945.20 −9,945.20 CRUSH CRETE/TRANS CNT 7 /15 05/01/15 21 4674 −01 74944 359 UNITED BROTHERS 62,206.80 −62,206.80 CRUSH CRETE/TRANS CNT 8 /15 05/18/15 21 75042 1592 HARD−ROCK MATERI 408.00 .00 3000 PSI/TRANS CNTR 8 /15 05/18/15 21 75042 1592 HARD−ROCK MATERI 1,332.00 .00 3000 PSI/TRANS CNTR 8 /15 05/18/15 21 75042 1592 HARD−ROCK MATERI 2,643.00 .00 3000 PSI/TRANS CNTR 8 /15 05/18/15 21 75034 109 CITY OF MACCLENN 15,433.57 .00 WATR MTR/SEWR PERMITS 8 /15 05/18/15 21 4699 −01 75024 2251 ATLANTIC COAST A 42,790.39 −42,790.39 ASPHALT COMMERCIAL SP 9.58 /15 05/22/15 21 75094 283 HAGER CONSTRUCTI 49,122.52 .00 SITEWORK/TRANSPRT CNT 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. −6,060.07 6,060.07 CREDIT 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. −36.28 36.28 CREDIT 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 90.00 −90.00 WATER AND FIRE MATERIALS 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 101.50 −101.50 WATER AND FIRE MATERIALS 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 390.00 −390.00 WATER AND FIRE MATERIALS 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 627.79 −627.79 WATER AND FIRE MATERIALS 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 1,297.02 −1,297.02 WATER AND FIRE MATERIALS 8 /15 05/22/15 21 4579 −01 75093 287 FORTILINE , INC. 4,557.91 −4,557.91 WATER AND FIRE MATERIALS 9 /15 06/08/15 21 75178 287 FORTILINE , INC. 23.64 .00 SPLIT CPLG/TRANS CTNR 9 /15 06/08/15 21 75218 2340 VCNA PRESTIGE CO 4,052.00 .00 #67 SC CURB/TRANS CNT 9 /15 06/08/15 21 75182 261 KEN’S FENCING LL 22,521.06 .00 FENCING/TRANSP CNTR 10/15 07/09/15 21 75393 261 KEN’S FENCING LL 4,512.50 .00 LABOR INST FENCE/TRAN 10/15 07/09/15 21 75390 283 HAGER CONSTRUCTI 37,207.17 .00 SITEWORK/TRANSP CENTR 10/15 07/29/15 21 75593 261 KEN’S FENCING LL 13,537.50 .00 BAL LABOR INSTAL FENC 11/15 08/04/15 21 75667 2340 VCNA PRESTIGE CO 2,113.00 .00 CURBS − COA TRANSPORT 11/15 08/04/15 21 4699 −01 75633 2251 ATLANTIC COAST A 1,350.00 −1,350.00 450QTY ASPHALT COMM 11/15 08/04/15 21 4699 −01 75633 2251 ATLANTIC COAST A 26,026.36 −26,026.36 ASPHALT COMM 1240QTY 11/15 08/14/15 21 75729 283 HAGER CONSTRUCTI 48,992.63 .00 SITEWORK/TRANSP CTR 1 /16 10/02/15 11 .00 POSTED FROM BUDGET SYSTEMTOTAL IMPROVEMENTS .00 1,020,303.64 31,605.45

TOTAL TRANS FACILITY GRANT 6,196,932.00 2,447,171.21 37,213.11

TOTAL GENERAL FUND 6,196,932.00 2,447,171.21 37,213.11

TOTAL REPORT 6,196,932.00 2,447,171.21 37,213.11


sara.little

Highlight

SUNGARD PENTAMATION PAGE NUMBER: 1DATE: 10/27/2015 BAKER CO BOARD OF COUNTY COMMISSIONERS EXPSTA11TIME: 16:16:02 EXPENDITURE STATUS REPORT

SELECTION CRITERIA: expledgr.key_orgn=’39’ACCOUNTING PERIOD: 13/16

SORTED BY: FUND,FUND/DEPT,1ST SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUND/DEPT,1ST SUBTOTALPAGE BREAKS ON: FUND/DEPT

FUND−001 GENERAL FUND FUND/DEPT−39 SHOALS PARK 1ST SUBTOTAL−53000 OPERATING EXPENSES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT − − − − − TITLE − − − − − BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD53400 OTHER CONTRACTUAL .00 .00 .00 .00 .00 .0054301 ELECTRIC 1,400.00 .00 .00 111.70 1,288.30 7.9854600 REPAIRS AND MAINTENANCE .00 .00 .00 .00 .00 .0054602 VEHICLE REPAIRS & MAINT. .00 .00 .00 .00 .00 .0055210 OPERATING SUPPLIES .00 .00 .00 .00 .00 .00 TOTAL OPERATING EXPENSES 1,400.00 .00 .00 111.70 1,288.30 7.98

1ST SUBTOTAL−56000 CAPITAL OUTLAY56300 IMPROVEMENTS .00 .00 .00 .00 .00 .0056400 EQUIPMENT .00 .00 .00 .00 .00 .00 TOTAL CAPITAL OUTLAY .00 .00 .00 .00 .00 .00

1ST SUBTOTAL−59000 OTHER USES59180 TRANS/CONSTIT. OFFICER .00 .00 .00 .00 .00 .00 TOTAL OTHER USES .00 .00 .00 .00 .00 .00

TOTAL SHOALS PARK 1,400.00 .00 .00 111.70 1,288.30 7.98

TOTAL GENERAL FUND 1,400.00 .00 .00 111.70 1,288.30 7.98

TOTAL REPORT 1,400.00 .00 .00 111.70 1,288.30 7.98

sara.little

Highlight


SELECTION CRITERIA: transact.yr=’15’ and transact.account=’53135’ACCOUNTING PERIOD: 1/16

FUND − 600 − ROAD PAVING FUND DEPT/FUND − 75 − ROAD PAVING FUND


53135 CIGP MIDPOINT PRKWY 1 /15 10/03/14 11 650,000.00 POSTED FROM BUDGET SYSTEM2 /15 11/20/14 21 73799 252 CONSOLIDATED DES 39,645.61 .00 PROF SRVS OCT/MIDPNT 4 /15 01/26/15 21 74215 252 CONSOLIDATED DES 38,345.85 .00 NOV SERV/MIDPOINT PKW 6 /15 03/10/15 21 74532 252 CONSOLIDATED DES 71,492.08 .00 PROF SERV/MIDPOINT PK 7 /15 04/14/15 21 74788 252 CONSOLIDATED DES 64,992.81 .00 PROF SRV 3/31−MIDPNT 9 /15 06/19/15 21 75231 252 CONSOLIDATED DES 64,798.53 .00 APRIL PROF SERV/MIDPO 11/15 08/24/15 21 75771 252 CONSOLIDATED DES 110,680.23 .00 CDP12514.01/2014−08SL 13/15 10/08/15 21 76138 252 CONSOLIDATED DES 129,987.41 .00 AUG PROF SERVICES/MPP TOTAL CIGP MIDPOINT PRKWY 650,000.00 519,942.52 .00

TOTAL ROAD PAVING FUND 650,000.00 519,942.52 .00

TOTAL ROAD PAVING FUND 650,000.00 519,942.52 .00

TOTAL REPORT 650,000.00 519,942.52 .00


sara.little

Highlight

Florida Department of Transportation RICK SCOTT GOVERNOR

605 Suwannee Street Tallahassee, FL 32399-0450

JIM BOXOLD SECRETARY

September 10, 2015 Baker County: Sent via e-mail The Florida Department of Transportation is soliciting project applications for the Transportation Alternatives Program for the Work Program cycle for Fiscal Year 2022. The Transportation Alternatives Program was created in 2012 under the Moving Ahead for Progress in the 21st Century Act or MAP-21. The Transportation Alternatives Program replaces the Transportation Enhancement Program of prior years. The application form is attached. Eligible Projects: The following types of projects are eligible for Transportation Alternatives funding:

• Provision of on-road and off-road trail facilities for pedestrians, bicyclists, and other nonmotorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming techniques, lighting and other safety-related infrastructure, or transportation projects to achieve compliance with the Americans with Disabilities Act.

• The provision of safe routes for non-drivers, including children, older adults, and individuals with disabilities to access daily needs.

• Conversion and use of abandoned railroad corridors for trails for pedestrians, bicyclists, or other non-motorized transportation users.

• Construction of turnouts, overlooks, and viewing areas. • Inventory, control, or removal of outdoor advertising. • Historic preservation and rehabilitation of historic transportation structures. • Vegetation management in transportation rights-of-way to improve roadway safety, prevent

against invasive species, and provide erosion control. • Environmental mitigation activity to address stormwater management, control, and water pollution

prevention or abatement related to highway construction or due to highway runoff. • Reduce vehicle-caused wildlife mortality or to restore and maintain connectivity among terrestrial

or aquatic habitats. • The Safe Routes to School Program – A separate application form must be filled out and included

with the Transportation Alternatives application. Because of the extensive nature of the Safe Routes to School application, an additional year may be needed before a Safe Routes to School project can be programmed.

The Department receives an annual allocation of approximately $5,000,000 in Transportation Alternatives funds per year to be disbursed among the 18 counties that make up District Two. Applications need to be submitted through the county commission. Please use a separate application for each project, and submit a maximum of two (2) projects in addition to any Safe Routes to School project applications. Please prioritize these projects when submitted.

www.dot.state.fl.us

Please note the following:

• Projects that were applied for in a previous year but were not programmed, will need to be requested again if the project is still desired.

• If ALL the Right-of-Way necessary to construct the project is not currently in public ownership, please do not submit an application until you speak with us.

• The “Certification of Project Sponsor” on the last page of the application must be filled out and signed before a project will be programmed.

Once an application is received it will be evaluated for constructability, financial feasibility, and prioritized. If the project is programmed the local agency will be notified that the project will be added to the Tentative 5-Year Work Program. If the project is not programmed but remains a priority with the local agency, then the project will need to be requested in the next solicitation cycle. Please submit separate projects on separate application forms. Submit completed applications to me no later than December 4, 2015. The application may be sent by email or regular mail at the address below. If you have any questions or comments or need further clarification, please call me at (386) 961-7878 or (800) 749-2967, Extension 7878. Sincerely,

Barney Bennette Transportation Alternatives Coordinator Florida Department of Transportation, District 2 1109 S. Marion Avenue Mail Station 2007 Lake City, Fl 32025-5874 email: [email protected].

MEMORANDUM

TO: Board of County Commissioners

FROM: Robert Fletcher

RE: Transportation Alternatives Program List

DATE: October 28, 2015

Road Project Type Distance Description

Madison Ave. Sidewalk 0.71 miles From Hilliard St. to High School tennis courts

Wildcat Dr. Sidewalk 0.19 miles From US90 to Madison St.

CR 228 Sidewalk 0.80 miles From North Blvd. to SR121

CR 23B Sidewalk 0.33 miles Fill in missing segments from SR121 to CR23A

SR 121 Sidewalk 0.63 miles From Ivey St. to CR 23B

CR 125 Sidewalk 0.50 miles From Town of Glen limits to Madison St.

MEMORANDUM


FROM: Sara Little, Board Secretary

RE: Recreation light usage policy


At the October 20, 2015 Board of County Commissioners meeting it was unanimously approved for the County to absorb the cost of processing light payments through PayPal. Although this cost is minimal, it will need to be reflected in the light usage policy for auditing purposes.

Please consider this memorandum as a request to amend the light usage policy to state that the hourly rate collected will be reduced by the PayPal processing fees as reflected in “Attachment A.”

Light Hours If We Charge We Collect If We Charge We Collect

1 $10.00 $9.41 $10.61 $10.00

2 20.00 19.12 20.91 20.00

3 30.00 28.83 31.21 30.00

4 40.00 38.54 41.51 40.00

5 50.00 48.25 51.81 50.00

6 60.00 57.96 62.11 60.00

7 70.00 67.67 72.40 70.00

8 80.00 77.38 82.70 80.00

9 90.00 87.09 93.00 90.00

10 100.00 96.80 103.30 100.00

PayPal Fees

Fee Adjustment Formula$Wanted = RoundUp(($Wanted + FlatFee) / (1 ‐ PercentFee))

PayPal Fee Impacts on Charges and Collections

No Adjustment Fee Adjustment

2.90%$0.30 Flat Fee Per Transaction

Calculated Fee on Amount

MEMORANDUM


FROM: Cheryl Rewis, Finance Director

RE: PayPal Account


With the online portion of the Recreation Light Usage Policy nearing completion, another checking account is needed for the PayPal transactions. This account should be separate from all other County accounts for tracking purposes and safe guarding funds.

Please consider this memorandum as an official request and authorization to create a new checking account with First Federal Bank of Florida for the sole purpose of PayPal transactions.

1

ORDINANCE 2015- 07

AN ORDINANCE REPEALING CHAPTER 22 – IMPACT FEES, ARTICLE II – TRANSPORTATION IMPACT FEE, SECTIONS 22-21 THROUGH 22-30 OF THE CODE OF ORDINANCES FOR BAKER COUNTY RELATING TO TRANSPORTATION IMPACT FEES; PROVIDING FOR CONFLICT WITH OTHER ORDINANCES; PROVIDING DIRECTIONS TO THE CODIFIER; PROVIDING AN EFFECTIVE DATE.

WHEREAS, Baker County adopted Ordinance 2005-45 on October 17th, 2005 and amended the same by Ordinance 2006-06 which was adopted February 7th, 2006, thereby imposing transportation impact fees on new development projects within Baker County ; and

WHEREAS, due to the decline in national, state, regional and local economies which resulted in fewer construction and development projects, Baker County has imposed a moratorium on transportation impact fees; and

WHEREAS, the economic decline continued to negatively affect local industries associated with growth and development projects in Baker County, Florida; and

WHEREAS, the Board of County Commissioners of Baker County, Florida has determined the consequences of the economic decline require action to stimulate Baker County’s growth-dependent industries and hereby recommends a repeal of Chapter 22 – Impact Fees, Article II – Transportation Impact Fee, Sections 22-21 through 22-30.

NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA:

Section 1. Code Amended. Chapter 22 – Impact Fees, Article II – Transportation Impact Fee, Sections 22-21 through 22-30 are repealed as follows:

ARTICLE II. - TRANSPORTATION IMPACT FEE Sec. 22-21. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this article, except where the context clearly indicates a different meaning:

2

Arterial road shall have the same meaning as set forth in F.S. § 334.03(1). Building permit means the approval issued by the county or any municipality within the county that authorizes the construction or placement of a building, dwelling, mobile home, recreational vehicle or other structure on a site. Capital improvement means transportation planning, preliminary engineering, engineering design studies, land surveys, right-of-way acquisition, engineering, permitting, and construction of all the necessary features for any transportation construction project, including but not limited to: (1) Construction of new through lanes; (2) Construction of new turn lanes; (3) Construction of new bridges; (4) Construction of new drainage facilities, sidewalks, and bicycle paths in conjunction with new roadway construction; (5) Purchase and installation of traffic signalization, including new and upgraded signalization; (6) Construction of curbs, medians and shoulders; (7) Relocation of utilities to accommodate new roadway construction. Certificate of occupancy means the certificate issued by the county building department to a building permit applicant indicating that the building is in proper condition to be occupied. Collector road shall have the same meaning as set forth in F.S. § 334.03(4). Development means any improvement to real property for which the issuance of a building permit is required. Development order means a regulatory approval for the development of land issued by the county or any municipality within the county.

3

Dwelling unit means single-family and multifamily residential units, attached and detached dwellings, houses of conventional construction, mobile homes, manufactured housing, and all other structures used for a permanent residence or dwelling purposes, regardless of whether occupied by an owner or tenant. The term shall not include hotels, motels, tourist or trailer camps, or condominiums allowing a rental of less than three months. Expansion of the capacity of a road means all road and intersection capacity enhancements and includes but is not limited to extensions, widening, intersection improvements, upgrading signalization, and expansion of bridges. Fee payor means a person commencing a land development activity within the county which generates traffic and which requires the issuance of a building permit by the county or a municipality within the county. Floor area means that area of the building or structure provided with heating or air conditioning or designed to be provided with heating or air conditioning. Impact fee administrator means the county official designated by the board of county commissioners to carry out the administration of this article. Independent fee calculation study means the engineering and/or economic documentation prepared by a fee payor or on behalf of a fee payor to allow the determination of an impact fee other than by the use of the table contained in this article. Industrial means developments that are characterized by the fabrication, manufacturing, transporting, warehousing or distribution of goods. Any activity involving the manufacturing or treatment of any commodity including the assembly, packaging, canning, bottling, or processing of any item is deemed to be an industrial activity. Any process in which a commodity is changed in form, size, shape, texture, or appearance is deemed to be an industrial process. Land development activity generating traffic means any change in land use or any construction of buildings or structures or any change in the use of any structure that attracts or produces vehicular trips. Mandatory or required right-of-way dedications and/or roadway improvements means such non-compensated dedications and/or

4

roadway improvements required by the county or by any municipality within the county. Road shall have the same meaning as set forth in F.S. § 334.03(23). Site-related improvements are capital improvements and right-of-way dedications for direct access improvements to and/or within the subject development. Direct access improvements include, but are not limited to the following: (1) Construction of new through lanes; (2) Access roads leading to the development; (3) Driveways and roads within the development; (4) Acceleration and deceleration lanes, and right and left turn lanes leading to those roads and driveways; and (5) Traffic control measures for those roads and driveways. Sec. 22-22. - Findings and declarations. (a) The board of county commissioners finds that new development in the county will require additional transportation infrastructure. (b) It is the policy of the board of county commissioners that new development be permitted to occur only when an adequate level of transportation facilities can be provided. (c) It is the policy of the board of county commissioners that new development be required to pay its pro-rata share of the capital costs related to the additional transportation facilities required to properly accommodate such new development. (d) A transportation study and impact fee analysis was undertaken by Darabi and Associates, Inc., which has been presented to and accepted by the board of county commissioners. (e) The board of county commissioners has conducted workshop sessions and public hearings as to the specific impact fees. (f) It is the purpose of this article to require that new development bear its pro-rata share of the capital costs related to additional transportation facilities and infrastructure made necessary by such

5

new development and to avoid paying such costs from the county's general fund. (g) The board of county commissioners finds that impact fees provide a reasonable method of regulating new development in the county to ensure that such new development pays its share of the capital costs of transportation facilities necessary to accommodate the new development. (h) It is the intent of the board of county commissioners that the impact fees imposed pursuant to this article be used to pay only those capital costs related to the additional transportation facilities and infrastructure required by new development in the county. (i) The board of county commissioners hereby finds that there exists a rational relationship between the capital costs of providing transportation and infrastructure facilities and the impact fees imposed on new development by this article. (j) This article is intended to implement and be consistent with the county comprehensive plan. Sec. 22-23. - Imposition of impact fees. (a) Any person who, after the effective date of the ordinance from which this article is derived, seeks to develop land within the county, by applying for a building permit or the extension of a building permit to make an improvement to land which will generate additional traffic, is hereby required to pay a transportation impact fee in the manner and amount set forth in this article. (b) Payment of said impact fees shall be at the time the building permit is applied for. No certificate of occupancy for any activity requiring payment of an impact fee pursuant to this article shall be issued by the county unless and until the required impact fees have been paid. Sec. 22-24. - Computation of the amount of transportation impact fee. (a) The following transportation impact fees are hereby imposed upon all new development in the unincorporated areas of the county, and in the Town of Glen St. Mary: Development type and unit fee:

6

All residential .....$1,500.00 Nonresidential: Hotel/motel per room (80%) .....1,200.00 Movie theatre per seat (50%) .....750.00 Day care center per 1,000 sq. ft. (10%) .....150.00 Offices per 1,000 sq. ft. (100%) .....1,500.00 Medical buildings: Hospitals per 1,000 sq. ft. (100%) .....1,500.00 Nursing homes per 1,000 sq. ft. (100%) .....1,500.00 Commercial retail per 1,000 sq. ft. (150%) .....2,250.00 Hereafter, said impact fees shall be periodically adjusted in accordance with section 22-26(a). (b) If a building permit is requested for mixed uses, then the fee shall be determined through using the applicable impact fee schedule by apportioning the development committed to uses specified in the applicable fee schedule. (c) For applications for an extension of a building permit, the amount of the fee is the difference between the fee then applicable or paid when the permit was originally issued and the fee due pursuant to this section. (d) If the type of development activity that a building permit is applied for is not specified in the applicable fee schedule, the impact fee administrator may use the fee applicable to the most nearly comparable type of land use on the impact fee schedule. (e) If the impact fee administrator determines that there is no comparable type of land use on the applicable impact fee schedule then the impact fee administrator may determine the fee by: (1) Using traffic generation statistics provided by the state department of transportation; (2) Applying the formula set forth in section 22-25; and/or

7

(3) Making any appropriate adjustments to the fee pursuant to section 22-25. (f) In the case of a change of use, redevelopment, expansion or modification of an existing use which requires the issuance of a building permit, the impact fee shall be based upon the net positive increase in the impact fee for the new use as compared to the previous use. The impact fee administrator shall be guided in this determination by traffic generation statistics provided by the state department of transportation. Sec. 22-25. - Independent impact analysis. (a) The impact fee may be computed by the use of an independent impact analysis if: (1) At the option of the county, the type of land development being commenced is not one of the types listed on the fee schedule; (2) The fee payor chooses to have the amount of the fee determined by the use of an independent impact analysis; or (3) The development requires a site plan or development of regional impact approval and the county staff's analysis of the proposal concludes that the nature, timing or location of the proposed development make it likely to generate impacts costing substantially more to remediate than the amount of fees that would be generated by the use of the fee schedule. (b) The developer or fee payor shall be responsible for preparation of the independent impact analysis if the fee payor requests such an independent analysis. If the county chooses to conduct such an independent analysis, the study will be paid by the county. The individual or company that prepares the independent impact analysis shall be a qualified professional in the preparation of impact fees. (c) The independent analysis for the transportation impact fee shall be calculated by the use of the formula set forth below or other acceptable formula. IMPACT FEE = (ADT) × (TL) (COST) × CREDIT (CAP) (2) ADT = Number of average daily trips/ends generated. X = Diversion capture factor.

8

TL = Trip lengths for each proposed use. CAP = Typical new capacity per lane mile in vehicles per day (7,500). COST = Cost of right-of-way acquisition, if any, per construction costs. CREDIT = Allowance for gas tax payments and motor vehicles license tag payments. (d) The fee calculations may be based on data, information or assumptions contained in this section or independent sources, provided that: (1) The independent source is an accepted standard source of transportation engineering or planning data or information; (2) The independent source is a local study carried out by a qualified traffic planner or engineer pursuant to an accepted methodology of planning or engineering; (3) The diversion and capture factor used in the independent analysis shall be based on actual surveys conducted in the county. For the purposes of this analysis, the diversion and capture figure shall be the percentage of average daily trips that a proposed use will generate which will constitute new or additional trips added to the county's road network system. Those trips that do not represent additional trips ends shall not be counted as new or additional trips. (e) A request for an independent impact analysis by a developer shall include the relevant information outlined herein for the facility component for which an independent impact analysis is requested. (f) Within 30 days of receipt of an independent impact analysis, the county building official or his designee shall determine if the study is complete. If the county building official or his designee determines that the study is not complete, he shall send a written statement specifying the deficiencies by mail to the person submitting the analysis. The study shall be deemed complete if no deficiencies are specified. The county building official shall take no further action on the independent impact analysis until it is deemed complete.

9

(g) When the county building official or his designee determines the independent analysis is complete, he shall review it and render a written recommendation within 60 days to the board of county commissioners on whether the fee should be modified, and if so, what the amount should be. The county building official shall also forward a copy to the fee payor for review. The fee payor may submit written comments to the county building official regarding recommendation and the independent analysis. The county building official shall promptly forward such comments to the board of county commissioners. (h) The board of county commissioners shall notify the fee payor as to the date and time it will formally consider the county building official's recommendations. The fee payor shall have a right to be present and to be heard as to the recommendations and may submit testimony or material regarding the independent analysis. (i) If, after considering the recommendation of the building official or his designee and receiving testimony or material from the fee payor, if applicable, it is determined by the board of county commissioners that the county's cost to accommodate the proposed land development activity is substantially different than the fees established in the existing fee schedule, the fees shall be varied from that established in the fee schedule to an amount consistent with the impact determined by independent analysis. This adjustment shall be set forth in a fee agreement prepared by the county attorney and entered into by the county and fee payor. Sec. 22-26. - Adjustments. (a) Bi-annual adjustments. The fees imposed by this article shall be reviewed every two years. Said review shall include a formal transportation study and impact fee analysis. Upon acceptance of such analysis by the board of county commissioners, the existing impact fees contained herein shall be adjusted and increased or decreased to the amount recommended by the review study. The board of county commissioners, by resolution, may refuse to increase the impact fees to the amount recommended, but may not refuse to decrease the fees if recommended by the review study. (b) Time of payment. Impact fees imposed on all new development shall be paid to the county as a condition to the issuance of a move-on permit by the county or municipality or at an earlier stage pursuant to agreement with the county. No building permit or move-on permit shall be issued without the payment of the applicable fees. The board of county commissioners may accept in-kind

10

contributions of land or capital facilities for public use. Credit for any in-kind contributions shall be based upon an appraisal of its highest and best use then allowed under its current land use designation. Such an appraisal shall be paid for by the donor. (c) Any person who, prior to the effective date of the ordinance from which this article is derived, agreed with the board of county commissioners, as a condition of development approval, to pay impact fees shall be responsible for the payment of the fees under the terms of such agreement. The payment of such fees by the developer will be offset against any impact fees otherwise due at later stages of the land development for which the fee was paid. Sec. 22-27. - Use of funds. (a) All fees collected under this article are expressly designated for the accommodation of impacts reasonably attributable to the proposed development as hereinafter provided in this article. (b) There is hereby established the county impact fee ordinance trust fund for the purpose of ensuring that the fees collected pursuant to this article are designated for the accommodation of impacts reasonably attributable to the proposed land development activity. The trust fund account shall be for transportation capital improvements. Said impact fee trust fund shall be administered by the clerk of court. (c) Proceeds collected from the transportation impact fee and all interest accrued on such funds shall be used solely for the purpose of capital improvements to and expansion of transportation facilities associated with the arterial, major collector, and minor collector road network in the county, and in a manner consistent with the principles set forth in Contractors & Builders Association v. City of Dunedin, 329 So. 2d 314 (Fla. 1976); Hollywood, Inc. v. Broward County, 431 So. 2d 606 (Fla. 4th DCA 1983); and Homebuilders and Contractors Association of Palm Beach v. Board of County Commissioners of Palm Beach County, 446 So. 2d 1-1-0 (Fla. 4th DCA 1984); and otherwise consistent with all requirements of the Constitution of the United States and State of Florida and other applicable laws. Transportation impact fees shall be collected in the unincorporated portions of the county and shall be collected in the incorporated Town of Glen St. Mary. (d) No funds shall be used for periodic or routine maintenance as defined in F.S. § 334.03(24).

11

(e) Any proceeds in the trust account on deposit, not immediately necessary for expenditure, shall be invested in an interest bearing account. All income derived from such investments shall be retained in the trust account. (f) Each year, at time designated by the board of county commissioners, the county manager or designee of the board of county commissions, after consultation with the various agencies, including the towns (if applicable), shall propose appropriations to be spent from the trust account. The proposal for appropriations shall be in written form and a copy of said proposal shall be submitted to the appropriate officials prior to the submission of the proposal to the board of county commissioners. The Town of Glen St. Mary shall be notified as to when the board will formally consider expenditure of impact fees and may submit independent analysis. After review of the recommendation of the county manager or his designee, the board shall approve, modify, or deny the recommended expenditures of the trust account monies. Any amounts not appropriated from the trust account, together with any interest earnings, shall be carried over in the trust account to the following fiscal period. (g) Any impact fees collected shall be returned to the fee payor or his successor in interest if the fees have not been spent within six years from the date the building permit or move-on permit for the development was issued, along with federal rate interest. However, the board of county commissioners may by resolution extend for up to three years the date at which funds must be used or refunded. Such an extension shall be made upon a finding that within such three year period, specified capital improvements are planned and evidenced by the adoption of a capital improvement plan, that the improvements are reasonably attributable to the fee payor's land development activity, and that the fees collected which have not been spent are committed for capital improvements which shall be constructed within the next three years. Fees shall be deemed to be spent on the basis of the first fee collected shall be the first fee spent. (h) The refund of fees shall be undertaken through the following process: (1) A refund application shall be submitted within one year following the end of the sixth year from the date on which the building permit or move-on permit was issued on the proposed development. If the time of refund has been extended pursuant to this article, the refund application shall be submitted within one year

12

following the end of any extension. The refund application shall include the following information: a. A copy of the dated receipt issued for payment of fee; b. A copy of the building permit; c. A copy of the receipt issued by the county for payment of the fee, and, if applicable; d. Evidence that the applicant is the successor in interest to the fee payor. (2) Within 20 days of receipt of the refund application, the clerk or his designee shall determine if it is complete. If the clerk determines the application is not complete, he shall send a written statement specifying the deficiencies by mail to the person submitting the application. Unless the deficiencies are corrected, the clerk shall take no further action on the refund application. (3) When the clerk or his designee determines the refund application is complete, he shall review it within 20 days, and shall approve the proposed refund if he determines the fee payor or his successor in interest has paid a fee which the county has not spent within the period of time permitted under this section. The refund shall include the fee paid plus federal rate interest. (4) Any fee payor or his successor in interest may appeal the clerk's decision on a refund application by filing a petition with the board of county commissioners within 30 days of a decision by the clerk. Sec. 22-28. - Exemptions from payment of impact fees. The following shall be exempted from payment of the impact fees: (1) All development within any municipality within the county that has adopted a program that provides the needed municipal funding for the relevant capital improvements otherwise provided for by this article. (2) All development within any municipality within the county that does not require the expansion of transportation capacities provided for herein and which will not benefit from the expansion of transportation capacities provided for herein.

13

(3) Alterations or expansion of residences, provided that no new dwelling units are created and the land use is not changed. (4) Industrial buildings or structures, or the alteration or expansion thereof, when said building or structure meets the definition of "industrial" in section 22-21. (5) The replacement of a destroyed or partially destroyed non-exempt building or structure with a new non-exempt building or structure of the same size and use provided that no additional trips will be produced over and above, those produced by the original use of the land. In the event that a destroyed or partially destroyed non-exempt building or structure is replaced with a larger non-exempt building or structure or additional trips will be produced above those produced by the original structure, the amount of the impact fee due is the positive difference between the impact fee for the new use as compared to the previous use. (6) The installation of a replacement mobile home or recreational vehicle on a lot or other such site when a transportation impact fee for such mobile home or recreational vehicle site has previously been paid pursuant to this article or where a mobile home or recreational vehicle legally existed on such site on or prior to the effective date of the ordinance from which this article is derived. (7) All churches and new buildings or structures used primarily for religious worship and instruction. (8) Any claim of exemption must be made no later than the time of application for a building permit. Any claim not so made shall be deemed waived. Sec. 22-29. - Credits against payment of impact fees. (a) No credit shall be given for site-related improvements or site-related right-of-way dedications. (b) All mandatory or required right-of-way dedications and/or transportation improvements made by a fee payor or the predecessor in interest to the fee payor, subsequent to the effective date of the ordinance from which this article is derived, except for site-related improvements, shall be credited on a pro-rata basis against transportation impact fees otherwise due or to become due for the development that prompted the county to require such dedications or roadway improvements. Such credits shall be determined and provided as set forth hereafter.

14

(c) A fee payor may obtain credit against all or a portion of transportation impact fees otherwise due or to become due by offering to dedicate the non-site related right-of-way and/or by the construction of non-site related transportation improvements. Any such offer must specifically request or provide for a transportation impact fee credit. Such construction must be in accordance with city, county or state design standards, whichever is applicable. If the impact fee administrator accepts such an offer, whether the acceptance is before or after the effective date of the ordinance from which this article is derived, the credit shall be determined and provided in the following manner: (1) Credit for the dedication of non-site related right-of-way shall be valued at: a. 115 percent of the most recent assessed value by the property appraiser; b. By such other appropriate method as the board of county commissioners may have accepted prior to the effective date of the ordinance from which this article is derived for particular right-of-way dedications and/or roadway improvements; or c. At the option of the fee payor, by fair market value established by private appraisers acceptable to the county. Credit for the dedication of right-of-way shall be provided when the property has been conveyed at no charge to and accepted by the county in a manner satisfactory to the board of county commissioners. (2) Applicants for credit for construction of non-site related transportation improvements shall submit acceptable engineering drawings and specifications, and construction cost estimates to the impact fee administrator. The impact fee administrator shall determine credit for roadway construction based upon either these cost estimates or upon alternative engineering criteria and construction cost estimates if the impact fee administrator determines that such estimates submitted by the applicant are either unreliable or inaccurate. The impact fee administrator shall provide the applicant with a letter or certificate setting forth the dollar amount of the credit, the reason for the credit, and the legal description or other adequate description of the project or development to which the credit may be applied. The applicant must sign and date a duplicate copy of such letter or certificate indicating his agreement to the terms of the letter or certificate and return such signed document to the impact fee administrator before credit will

15

be given. The failure of the applicant to sign, date, and return such document within 60 days shall nullify the credit. (3) Credit against impact fees otherwise due, will not be provided until: a. The construction is completed and accepted by the county, a municipality within the county or the state, whichever is applicable; b. A suitable maintenance and warranty bond is received and approved by the county, when applicable; and c. All design, construction, inspection, testing, bonding and acceptance procedures are in strict compliance with the then current city or county paving and drainage ordinance, when applicable. (4) Credit may be provided before completion of specified transportation improvements if adequate assurances are given by the applicant that the standards set out in subsection (c) of this section will be met and if the fee payor posts security as provided below for the costs of such construction. Security in the form of a performance bond, irrevocable letter of credit or escrow agreement shall be posted with and approved by the county in an amount determined by the impact fee administrator consistent with the then current city or county paving and drainage ordinance. If the transportation construction project will not be constructed within one year of the acceptance of the offer by the impact fee administrator, the amount of the security shall be increased by ten percent compounded, for each year of the life of the security. The security shall be reviewed and approved by the board of county commissioners prior to acceptance of the security. If the transportation construction project is not to be completed within five years of the date of the fee payor's offer, the board of county commissioners must approve the transportation construction project and its scheduled completion date prior to the acceptance of the offer by the impact fee administrator. (5) No credit will be provided for any capital improvement within a municipality without first obtaining the recommendation of that municipality. (6) A successor in interest may claim credit for dedication if that successor can show adequate documentation that such credit is appropriately due to the fee payor making the application for credit against impact fees otherwise due.

16

(d) Any claim for credit must be made no later than the time of application for a building permit. Any claim not so made shall be deemed waived. (e) Transportation impact fee credits shall not be transferable from one project or development to another. (f) Determinations made by the impact fee administrator pursuant to the credit provisions of this section may be appealed to the board of county commissioners by filing a written request with the county within ten days of the impact fee administrator's determination. Sec. 22-30. - Penalty provision. The county shall have the power to sue for relief in civil court to enforce the provisions of this article. Knowingly furnishing false information to the impact fee administrator, his designee, the building official or any municipal official who is charged with the administration of this article or any matter relating to the administration of the article shall be unlawful. Secs. 22-31—22-50. - Reserved.

Section 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govern.

Section 3. Effective Date. This repeal as set forth in this ordinance shall become effective immediately.

Section 4. Directions to the Codifier. This ordinance shall become and be made part of the Baker County Code of Ordinances, and when codified; the article(s), section(s) and paragraph(s) of Chapter 22 may be renumbered or re-lettered to accomplish such intentions. PASSED AND DULY ADOPTED with a quorum present and voting, by the Board of County Commissioners of Baker County, Florida in regular session, this 3rd, day of November 2015.

BOARD OF COUNTY COMMISSIONERS OF BAKER COUNTY, FLORIDA

By: _________________________________ James A. Croft,

Chairman

17

ATTEST: _________________________________ Stacie D. Harvey, Clerk to the Board

baker county board of commission agenda november 3, …€¦ · baker county board of commission...

Documents