axceler 21 appswebinar_the_missing_link_sharepoint_projects
DESCRIPTION
21Apps and Axceler webinar that explores the key pillars of SharePoint Governance and discusses how you can create a Centre for Excellence around governance in your organisation.TRANSCRIPT
Company Confidential
The Missing Link in
SharePoint Projects
Before we begin..
• The session will last 45 mins followed by a short Q&A session
• Please log your questions in the Question panel
• If you have technical difficulties, please use the Question or
Chat panel to let us know
Wednesday, May 30, 2012 Company Confidential
Company Confidential
Andrew Woodward, 21apps
SharePoint Governance a new way…
GOVERNANCE THINKING
Rationale behind the change to Governance thinking
Latin translation of governance is “To Steer”
SharePoint Governance
means
• A lot of different things
• To a lot of different
people
• All just a little bit wrong!
Microsoft’s view..
Microsoft’s “overview” doc
Microsoft’s “features” doc
5 PILLARS OF GOVERNANCE
Ask the right governance questions…
5 Pillars of Governance
1. Business/Tech Alignment
1. Business/Tech Alignment
2. Information Governance
2. Information Governance
2. Information Governance
3. Project Governance
3. Project Governance
Gantt Chart
Business priorities
4. IT Assurance
4. IT Assurance
5. Continuous Improvement
5. Continuous Improvement
APPLYING GOVERNANCE
Size doesn’t matter
Governance documents, boards, signposts and C of E
GOVERNANCE BOARDS
Mummy…where does Governance come from?
The organisation challenge…
THE SHAREPOINT JOURNEY
Overall Context
ORGANISATIONAL ADAPTIVE CAPACITY
Ronald Heifitz
Something broken
Fix applied
An Technical problem
“Everything is fine” (not everyone sees the problem)
Too much too soon
An adaptive problem
Flight to safety
An adaptive problem
Regulating the temp...
Building
adaptive
capacity
... Business As Usual
The missing link in SharePoint
Projects…
CENTRE OF EXCELLENCE
Your very own SharePoint extended family
DANCING AT PARTIES
The Role of the SharePoint Tummeler
Yiddish word for the guy who gets people dancing at a Jewish wedding.
Shirt le
ss d
ancin
g m
an
The SharePoint CoE need help…
Company Confidential
James Fowell, Axceler
Wednesday, May 30, 2012 Company Confidential
How does ControlPoint
help?
Auditing
Prevention Policies
Alerts Automated
Configuration
Management Reports
SharePoint Auditing with ControlPoint
• How does ControlPoint help?
– Configure auditing across the farm
– Automatically enforce audit settings
– Easily query by event, user or object
– Distribute the audit information
– Purge audit logs into an external database
Wednesday, May 30, 2012 Company Confidential
Alerts to monitor changes within SharePoint
• All audit events can trigger an email notification
– Permission changes
– Security inheritance being broken
– Site creation/deletion
– Content creation
– File deletion
Wednesday, May 30, 2012 Company Confidential
Prevention Policies
• Control what your power users are allowed to do
– Control site creation to certain users and site types
– Control subsite depth
– Prevent site deletion
– Control growth by enforcing subsite quotas and file upload size
– Manage where content is stored by running policies when users
upload files
Wednesday, May 30, 2012 Company Confidential
Automated Site Configuration
• No need to rely on site admins to configure the correct settings
• Consistent branding and behaviour to aid user adoption
– Site collection quotas
– Audit settings
– Site and navigation properties
– List configuration
• Versioning
• Check out
• Folder usage
Wednesday, May 30, 2012 Company Confidential
Management Reporting
• Gain greater insight into the use of SharePoint
• 49 different report definitions that will give aid different
audiences
– Farm level visibility
• Monitor growth
• Content database
• Redundant sites
• Web part usage
• Workflow usage
• Social activity
Wednesday, May 30, 2012 Company Confidential
Summary
ControlPoint gives you the tools to make
sure your SharePoint environment runs
according to the rules specified in your
governance plan.
Wednesday, May 30, 2012 Company Confidential
Questions?
Wednesday, May 30, 2012 Company Confidential
Please take part in our Closing Poll
• How many SharePoint farms do you have in production?
• How many active SharePoint users do you have?
• How far along is your organisation in your SharePoint governance efforts?
• Are you interested in refining your Governance policies further?
Wednesday, May 30, 2012 Company Confidential
Thank you for attending today.
James Fowell
Tel: +44 207 850 0273
Email: [email protected]
Twitter: @jfowell
Wednesday, May 30, 2012 Company Confidential
For datasheets, white papers, case studies and more visit www.axceler.com/resources.aspx
For a Personal Online Demonstration call: +44 (0) 207 850 0199 or email: [email protected]
Andrew Woodward
Tel: +44 1691 829372
Email: [email protected]
Twitter: @AndrewWoody
Company Confidential Wednesday, May 30, 2012