automation of civil suppile system

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AUTOMATION OF CIVIL SUPPLIES

Submitted by

KAMALRAJ. R

(Reg. No: 06UCS631)

Under the Guidance of

Prof. SANTHI PUNITHA T, MCA, MPhil.

BACHELOR OF SCIENCE IN COMPUTER SCIENCE

DEPARTMENT OF COMPUTER SCINENCE

ST.JOSEPHS COLLEGE (AUTONOMOUS)

NATIONALITY RE-ACCREDIATED WITH A+

COLLEGE WITH POTENTIAL FOR EXCELLENCE

TIRUCHIRAPALLI 620002

APRIL 2009


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DEPARTMENT OF COMPUTER SCINENCE

ST.JOSEPHS COLLEGE (AUTONOMOUS)

NATIONALITY RE-ACCREDIATED WITH A+

COLLEGE WITH POTENTIAL FOR EXCELLENCE

TIRUCHIRAPALLI 620002

CERTIFICATE

This is to certify that the project work entitled AUTOMATION OF CIVIL SUPPLIES

is a bonafide work done by KAMALRAJ. R, Reg. No: 06UCS631, in partial fulfillment of

the requirement of the award of the degree ofBachelor of Science in Computer Science

under my guidance and supervision during November 2008 to April 2009.

Prof. D S Ravi, M.Sc, MPhil., Prof. SANTHI PUNITHA T, MCA,

MPhil.,

Head of the Department Internal Examiner

The viva voce was conducted on ___________ at St. Josephs College (Autonomous),

Tiruchiappalli 620002.

Internal Examiner External Examiner

Date:___________ Date: ____________


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ACKNOWLEDGEMENT

I am glad indeed to accord our gratitude to god Almighty, who has been an ineffable

source of strength and inspiration in completing the project.

I am really grateful to Rev. Dr RAJARATHINAM R SJ, MA, MPhil, PD.,

Principal St.Josephs College (AUTONOMOUS), Tiruchirappalli 02, for giving me a

chance to be a member of this family and also rendering consistent help and innovative ideasto the Computer Science Department.

I am really thankful to Rev. Fr JOSEPH ANTONY SAMY G SJ, Vice-Principal

(General) St.Josephs College, SHIFT II, for giving me a valuable opportunity to be a student

of this great institute.

I thank with gratitude to ourProf. RAVI D S M.Sc, MPhil, PGDCA, Coordinator of

the department of Computer Science (Shift II) great Institute. For his constant

encouragement and advice which kindled to me to do my best in this project s well

throughout the course.

PUNCTUALITY this word of wisdom fits into the shoes aptly for my guide

Prof. SANTHI PUNITHA T, MCA, MPhil., who spent his valuable time amidst his busy

schedules to make me understand and materialize this project.


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I am really thankful to our Prof. VIJAY SHANKAR, MCA., MPhil., my class-in-

charge for encouraging me throughout the completion of the project.

I am sincerely thankful to Mr.Pazhani.K and Mr.Anthony Raja.A, our lab

Administrators for providing labs me throughout the duration of this project also spending

his valuable time for installation of the software requirements to me.

I am grateful to our Department Staff Members, classmates and friends for their help

and moral support given to me during the course of this project.

And finally A family is ones first ever school in ones lifespan. Soul and mind are

bounded with the sense of greatness towards my family members.

- KAMALRAJ. R

CONTENTS


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SL.NO. PARTICULARS PAGE NO1. SYNOPSIS

2. PROJECT DESCRIPTION3. SYSTEM ANALYSIS

3.1 EXISTING SYSTEM

3.2 PROPOSED SYSTEM

4. SYSTEM CONFIGURATION

5. SOFTWARE DESCRIPTION

6. SYSTEM DESIGN

6.1 DATABASE DESIGN

6.2 ARCHITECTURAL DIAGRAM

6.3 E.R. DIAGRAM

6.4 DATA FLOW DIAGRAM

6.5 DATA DICTIONARY

7. SYSTEM TESTING

8. CONCLUSION

9. BIBLIOGRAPHY

APPENDIX

a)SAMPLE CODE

b)SAMPLE OUTPUT


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INTRODUCTIONINTRODUCTION


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1. SYNOPSIS1. SYNOPSIS

Now a days, all works are done with the help of the softwares. But in the ration shop,Now a days, all works are done with the help of the softwares. But in the ration shop,

sales and purchasing of the products, daily collection amount calculation and Inventory (Currentsales and purchasing of the products, daily collection amount calculation and Inventory (Current

stock) system are done by manually. It is very tedious work. Thats why we want to computerizestock) system are done by manually. It is very tedious work. Thats why we want to computerize

the ration shop system.the ration shop system.

The project titled Computerization of Civil Supplies mainly focuses on the dailyThe project titled Computerization of Civil Supplies mainly focuses on the daily

routine activites in a Ration shop.routine activites in a Ration shop.

The maintenance of customer information and customer purchasing details are importantThe maintenance of customer information and customer purchasing details are important

task in ration shop.task in ration shop.

The module Customer information maintains the details of the customer.The module Customer information maintains the details of the customer.

The module Sale a product to customer is used to billing purpose and also displayThe module Sale a product to customer is used to billing purpose and also display

quantity level of each family depends on family members.quantity level of each family depends on family members.

The module Purchasing product used to purchase a product from head office andThe module Purchasing product used to purchase a product from head office and

added with current stock.added with current stock.


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The module Inventory Control is used to identify the current stock and currently saleThe module Inventory Control is used to identify the current stock and currently sale

quantity for each product such as Rice, Sugar, Wheat, Sooji, Maida, Oil, Kerosene. It alsoquantity for each product such as Rice, Sugar, Wheat, Sooji, Maida, Oil, Kerosene. It also

generate the reports for Sales details and particular customer purchasing details.generate the reports for Sales details and particular customer purchasing details.

Now a days, all works are done with the help of the softwares. But in the ration shop,Now a days, all works are done with the help of the softwares. But in the ration shop,

Sales and purchasing of the products, daily collection amount calculation and Inventory (CurrentSales and purchasing of the products, daily collection amount calculation and Inventory (Current


the ration shop system.the ration shop system.

In existing system, we have many problems.In existing system, we have many problems.

Lots of manual process has to be done to maintain the customer details.Lots of manual process has to be done to maintain the customer details.

Lots of register (Books) has to be maintainedLots of register (Books) has to be maintained

Maintenance of daily amount collection and Current stocks quantity for each item is identifiedMaintenance of daily amount collection and Current stocks quantity for each item is identified

are tedious task.are tedious task.

The project titledThe project titledComputerization of Civil SuppliesComputerization of Civil Supplies mainly focuses on mainly focuses on

Customer informationCustomer information

Sale a product to customerSale a product to customer

Purchasing product from Head officePurchasing product from Head office

Inventory Control (Inventory Control (Current position of StockCurrent position of Stock))

It also generate the reports for Sales details and particular customer purchasing DetailsIt also generate the reports for Sales details and particular customer purchasing Details ..


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PROJECTPROJECT

DESCRIPTIONDESCRIPTION


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2.2. PROJECT DESCRIPTION:PROJECT DESCRIPTION:

The project entitledThe project entitled Computerization of Civil SuppliesComputerization of Civil Supplies is done to automate the is done to automate the

works in a Ration shopworks in a Ration shop

The modules in the projects are:The modules in the projects are:

1.Customer information2. Sale a product to customer

3. Purchasing product from Head office.

4. Inventory Control (Current position of Stock)

5. Report Generation

CUSTOMER INFORMATION:

The information of the customer details is specified here. We also see the particularThe information of the customer details is specified here. We also see the particular

customer information by specifying the Customer number. It has contains the details Customercustomer information by specifying the Customer number. It has contains the details Customer

Name and Address ,Number of major person, Number of minor person and Number of cylinderName and Address ,Number of major person, Number of minor person and Number of cylinder

and Ward number and District and Name of members of the family and Date of issued for theand Ward number and District and Name of members of the family and Date of issued for the


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customer. The customer number is automatically generated. Save option is available to savecustomer. The customer number is automatically generated. Save option is available to save

customer details.customer details.

SALE A PRODUCT TO CUSTOMERSALE A PRODUCT TO CUSTOMER::

The products are sale to the customer and this is used for billing purpose and alsoThe products are sale to the customer and this is used for billing purpose and also

display quantity levels of each family depends on family members. the customer may purchasedisplay quantity levels of each family depends on family members. the customer may purchase

the part of the quantity for specified month,then the account will be locked for the month forthe part of the quantity for specified month,then the account will be locked for the month for

corresponding customer.In this form, We have constrains for Kerosene supply such as ifcorresponding customer.In this form, We have constrains for Kerosene supply such as if

customer have two cylinder, we allot only 3 litre of Kerosene, if customer have 1 cylinder, wecustomer have two cylinder, we allot only 3 litre of Kerosene, if customer have 1 cylinder, we

allot only 5 litre of Kerosene and if customer have no cylinder, we allot only 10 litre ofallot only 5 litre of Kerosene and if customer have no cylinder, we allot only 10 litre of

Kerosene. The rice quantity maximum 20 kg and minimum 12 kg depends o family membersKerosene. The rice quantity maximum 20 kg and minimum 12 kg depends o family members

Each major person has allotted only 4 kg and each minor person has allotted only 2 kgEach major person has allotted only 4 kg and each minor person has allotted only 2 kg The sugarThe sugar

quantity maximum 2 kg depends on family members. If each person has allotted only kg.quantity maximum 2 kg depends on family members. If each person has allotted only kg.

PURCHASING PRODUCT:

We are purchasing a product from head office and added with current stock inWe are purchasing a product from head office and added with current stock in

order to supply to the customer. Every ration shop get the products from corresponding headorder to supply to the customer. Every ration shop get the products from corresponding head

office, This module holds the information about purchase details that is how much quantities areoffice, This module holds the information about purchase details that is how much quantities are

purchased. Every ration shop get the product from corresponding head office, This module holdspurchased. Every ration shop get the product from corresponding head office, This module holds the information about purchasing product and details it automatically generate total date and timethe information about purchasing product and details it automatically generate total date and time

for purchasing products , end of the date purchasing , save option available, to save the purchasefor purchasing products , end of the date purchasing , save option available, to save the purchase

product details.This module automatically generate Total, Date and Time for every entry. End ofproduct details.This module automatically generate Total, Date and Time for every entry. End of

data purchasing save option available to save the purchase product details.data purchasing save option available to save the purchase product details.

INVENTORY CONTROL:INVENTORY CONTROL:

We can identify the current stock and currently sale quantity for each product suchWe can identify the current stock and currently sale quantity for each product such

as Rice, Sugar, Wheat, Sooji, Maida, Oil, Kerosene. In a ration shop always stocks will be storedas Rice, Sugar, Wheat, Sooji, Maida, Oil, Kerosene. In a ration shop always stocks will be stored

to serve the people, this module keep track of current stock details. Based on the userto serve the people, this module keep track of current stock details. Based on the user

requirements that is date it will show the stock details of ration shop save option available torequirements that is date it will show the stock details of ration shop save option available to

save the current stock details.save the current stock details.


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REPORT:

It also generate the reports for sales details and particular customer purchasingIt also generate the reports for sales details and particular customer purchasing

detailsdetails.. This module will help to generate various types of sales report, that is based onThis module will help to generate various types of sales report, that is based on

particular date and based on two given date reports will generatedparticular date and based on two given date reports will generated

SYSTEM

ANALYSIS


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3.3. SYSTEM ANALYSIS:SYSTEM ANALYSIS:

3.1 EXISTING SYSTEM:3.1 EXISTING SYSTEM:

Now a day, all works are done with the help of the softwares. But in the ration shop,Now a day, all works are done with the help of the softwares. But in the ration shop,

sales and purchasing of the products, daily collection amount calculation and Inventory (Currentsales and purchasing of the products, daily collection amount calculation and Inventory (Current


the ration shop system.In existing system, we have many problems.Lots of manual process has tothe ration shop system.In existing system, we have many problems.Lots of manual process has to

be done to maintain the customer detailsLots of register (Books) has to be maintained.be done to maintain the customer detailsLots of register (Books) has to be maintained.

Maintenance of daily amount collection and current stock quantity for each item is identified areMaintenance of daily amount collection and current stock quantity for each item is identified are

tedious task.tedious task.

3.2 PROPOSED SYSTEM:3.2 PROPOSED SYSTEM:

The Project titled Computerization of Civil Supplies mainly automates the work done

in a Ration shop.

The Computerization of Civil Supplies mainly focuses on

Customer information


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Sale a product to customer

Purchasing product from Head office

Inventory Control (Current position of Stock)

It also generates the reports for sales details and particular customer purchasing details.

SYSTEMSYSTEM

CONFIGURATIONCONFIGURATION


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.

4. SYSTEM CONFIGURATION:4. SYSTEM CONFIGURATION:

HARDWARE REQUIREMENTS:HARDWARE REQUIREMENTS:

PROCESSOR PENTIUM 4 PROCESSOR

MEMORY 256 MB RAM

MONITOR 15 SVGA MONITOR

KEYBOARD INTERNET/MULTIMEDIA

MOUSE 3 BUTTON MOUSE

PRINTER HP LASER JET PRINTER

SOFTWARE REQUIREMENTS:SOFTWARE REQUIREMENTS:


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OPERATING SYSTEM: WINDOWS 98

FRONT END: VISUAL BASIC 6.0

BACK END: MS-ACCESS


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SOFTWARESOFTWARE

DESCRIPTIONDESCRIPTION

5. SOFTWARE DESCRIPTION:5. SOFTWARE DESCRIPTION:

The system environment is proposed to be developed in visual basic 6.0 under

Window-98 operating system environment. The features of the softwares are given below.

INTRODUCTION TO VISUAL BASIC 6.0:INTRODUCTION TO VISUAL BASIC 6.0:

The VISUAL part refers to the method used to create the graphical user interfaces

(GUI). Rather than writing numerous lines f code to describe the appearance and location of

interface elements, you can simply add the prebuilt objects into places on screen. The BASIC


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4) Visual Basic also provides setup wizard, which is used to prepare, and applications for the4) Visual Basic also provides setup wizard, which is used to prepare, and applications for the

distribution.distribution.

5) Internet oriented: Visual Basic lets you to create Internet-aware applications5) Internet oriented: Visual Basic lets you to create Internet-aware applications

EDITIONS OF VISUAL BASIC:EDITIONS OF VISUAL BASIC:

1.1. Learning EditionLearning Edition

2.2. Professional EditionProfessional Edition

3.3. Enterprise EditionEnterprise Edition

COMPONENTS OF VISUAL BASIC APPLICATIONCOMPONENTS OF VISUAL BASIC APPLICATION::

A standard EXE Project contains forms, controls and code modules. Each of theseA standard EXE Project contains forms, controls and code modules. Each of these

components has its own file associated with it.components has its own file associated with it.

OBJECT:OBJECT:

An object is an independent unit that contains code and data. An object has properties,An object is an independent unit that contains code and data. An object has properties,

methods and events associated with it.methods and events associated with it.

THERE ARE 2 TYPES OF OBJECT IN VISUAL BASICTHERE ARE 2 TYPES OF OBJECT IN VISUAL BASIC

1)1) FORMSFORMS

2)2) CONTROLSCONTROLS


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FORMS:FORMS:

A form is a system-defined object. You can add one or more form objects to anA form is a system-defined object. You can add one or more form objects to an

application.application.

CONTROLS:CONTROLS:

Controls are the object that you can place on the FormControls are the object that you can place on the Form..

PROPERTIES:PROPERTIES:

Properties are attributes associated with an object. They define the appearance andProperties are attributes associated with an object. They define the appearance and

behavior of the object. Properties can be changed according to the application development. Thebehavior of the object. Properties can be changed according to the application development. The

property values are stored along with the project.property values are stored along with the project.

METHODS:METHODS:

Methods provide functionality to an object. Methods are actions or tasks that can beMethods provide functionality to an object. Methods are actions or tasks that can be performed by an object.performed by an object.

EVENTS:EVENTS:

Events are procedures that are executed that are executed in response to actionsEvents are procedures that are executed that are executed in response to actions

performed by the user, operating system, or other objects in an application. Code is written forperformed by the user, operating system, or other objects in an application. Code is written for

the events to provide functionality.the events to provide functionality.


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METHODS AND STATEMENTSMETHODS AND STATEMENTS::

1)1) LoadLoad

2)2) UnloadUnload

3)3) ShowShow

4)4) HideHide

Load:Load: loads a form or control into memory.

Syntax:Syntax:Load object

UnloadUnload:: Unload form or control from memory.

Syntax:Syntax: unload object.

Show:Show: Displays a MDI form or form object.

SyntaxSyntax::Show style

HideHide:: Hides a MDI form of form object but doesnt unload it.

SyntaxSyntax:: Hide

EVENTS:EVENTS:

1) Load

2) Unload


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forms. When a child form or a form object closes, the Query unload event in that form occurs

before the forms unload event.

ACTIVATE:ACTIVATE:

Occurs when an object becomes an active window.

DEACTIVATE:DEACTIVATE:

Occurs when an object is n longer an active window.

TERMINATE:TERMINATE:

Occurs when all references to an instance of a form, MDI form, user control, property

web class are removed from memory by setting all the variables that refer to the object to

nothing when the last reference to the objects falls out of the scope.

GOT FOCUS:GOT FOCUS:

Occurs when objects receives the focus, either by the user action such as tabbing to or

click the object or by changing the focus using the set focus method. A form receives the focus

only when all visible controls are disabled.

LOST FOCUS:LOST FOCUS:

Occurs when an objects loses the focus whether by the user action such as tabbing to or

clicking object or by changing the focus in the code using the set focus method.


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RESIZE:RESIZE:

Occurs when an object is first displayed or when the window sate of an object

changes (eithermaximized, minimized or restored)

CLICK EVENTS:CLICK EVENTS:

Occurs when the user presses and the releases a mouse button over an object. It can also

occurs when the value of a control is changed. For a form objects this event occurs when the user

clicks either a blank area or a disabled control.

PAINT EVENT:PAINT EVENT:

Occurs when a part of the object is exposed after being moved or enlarged or after a

widow that was covering the object that has been moved.

STANDARD CONTROLS:STANDARD CONTROLS:

The Visual Basic toolbox contains the tools you use to draw controls on the form.

CONTROL CATAGORIES:CONTROL CATAGORIES:

1) Intrinsic controls

2) Insert controls

3) Active X controls


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INTRINSIC CONTROLS:INTRINSIC CONTROLS:

Intrinsic controls such as the command button and frame controls. These controls are

contained inside in the visual basic.exe files. Intrinsic controls are always included in the

toolbox.

ActiveX controls:ActiveX controls:

This exists as separate files with .OCX file name extension. These include all controls

that are available in all editions of visual basic and those are available only in the professionaledition and Enterprise edition.

INSERTABLE CONTROLS:INSERTABLE CONTROLS:

It has Microsoft Excel worksheet object containing a list of all our companys employees

or a Microsoft Project Calendar control containing the scheduling information of the project.

Since this can be added to the toolbox they can be considered controls. Some of these objectsalso support AUTOMATION (formerly called OLE automation) which allows you to program

another application object from within Visual Basic.

STANDARD CONTROLS:STANDARD CONTROLS:

There are 21 standard controls in Visual Basic are seen in the standard toolbox.

1) Pointer control

2) Picture box control

3) Label control


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PICTUREBOX CONTROL:PICTUREBOX CONTROL:

The Picture box control is used to display graphical image from a bitmap, icon or a

metafile. It clips to the graphic if the control is not large enough to display he entire image. It

also acts as a container for other controls.

LABEL CONTROL:LABEL CONTROL:

A label control displays the text that the user cannot edit. You can use labels to identify

controls, such as textboxes and scrollbars that do not their own caption property. Labels can be

transparent so that the text appears to be placed directly on the form.

TEXTBOX CONTROLTEXTBOX CONTROL::

Textbox are versatile controls that can be used to get input form the user or to display

text.

FRAME CONTROL:FRAME CONTROL:

It is used as control passively to group other controls.

COMMAND BUTTON CONTOLS:COMMAND BUTTON CONTOLS:


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Command button allows user to simply click them to perform actions. When the user

chooses the button it carries out the appropriate action it also looks as if its being pushed in and

released. Whenever the user clicks the button the click event procedure is invoked.

CHECKBOX CONTROL:CHECKBOX CONTROL:

A check box indicates whether a particular condition is n or off. You use check boxes in

an application to give users true or false or yes/no options. Because check boxes work

independently of each other a user can select any number of check boxes at the same time.

OPTION BUTTON CONTROL:OPTION BUTTON CONTROL:

Option button presents a set of two or more choices to the user. Unlike checkboxes

however option button should work as a part of the group selecting one option immediately

clears all other buttons in the group.

LISTBOX CONTROL:LISTBOX CONTROL:

A list box displays a list of items from which the user can select one or more list boxes.

List box present a list present a list of choice to the user. By default the choices are displayed

vertically in a single column although you can setup multiple column as well.

COMBOBOX CONTROL:COMBOBOX CONTROL:

A combo box contains the feature of the textbox and the list box. This controls allows the

user to select an item either by typing the text into the combo box or by selecting it from the list.


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HORIZONTAL/VERTICAL SCROLL BARS:HORIZONTAL/VERTICAL SCROLL BARS:

Scroll bars provide easy navigation through a list of all items or a large amount of

information by scrolling either horizontally or vertically within an application or control.

TIMER CONTROL:TIMER CONTROL:

Timer control responds to the passage of the time. They are independent of the user, and

you can program to take actions at regular intervals.

DRIVELIST BOX CONTROL:DRIVELIST BOX CONTROL:

ADrive list box control enables a user to select a valid disk drive at runtime.

DIRECTORY LISTBOX CONTROL:DIRECTORY LISTBOX CONTROL:

A directory list box controls displays the directories and paths at runtime. Using this

control you can displays hierarchical list of directories.

SHAPE CONTROL:SHAPE CONTROL:

Shape control is a graphical control displayed as a rectangle, oval square and rounded

shaped.

LINE CONTROL:LINE CONTROL:

It is used to draw lines on the form.


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IMAGE CONTROL:IMAGE CONTROL:

It is similar to the picture box controlling that it can display images but it can support

only a few features of picture box control.

DATA CONTROL:DATA CONTROL:

Data control provides access to data stored in databases using any one of the three types

of record set objects. You can perform most data access options using the data control without

writing any code at all.

OLE CONTROL:OLE CONTROL:

This control is a window you can pace on your form to host documents from other

applications such as Microsoft Excel or Word. Through this control you can access the

functionality of the other applications with the support of OLE.

MENUS:MENUS:

A menu in Visual Basic is a type of control. Menus like other control have properties and

events but do not have any methods. Also each menu item is a separator menu control. A menu

control displays a custom menu for your application. A menu can include commands, submenus

and separator bars. Each menu you can create Menus up to 4 levels of sub menus.

DIALOG BOXES:DIALOG BOXES:

A Dialog box is a special window displayed by the system or applications to request aA Dialog box is a special window displayed by the system or applications to request a

response from or provide information to the user.response from or provide information to the user.


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TYPES OF DIALOG BOXES:TYPES OF DIALOG BOXES:

i)i) CUSTOMIZED DIALOG BOXESCUSTOMIZED DIALOG BOXES

ii)ii) PREDEFINED DIALOG BOXESPREDEFINED DIALOG BOXES

iii)iii) STANDARD DIALOG BOXESTANDARD DIALOG BOXE

DOCUMENT:

A Document is a collection of data that can be worked on as unit by a particular

application program. In fact Visual Basic is an example of a program that works with documents

of a particular application.

MULTIPLE DOCUMENT INTERFACE:

The multiple documents interfaces allow you to create an application that matains forms

within a single container form. Applications such as Microsoft Exel and Microsoft Word for

windows have multiple-document interfaces.

OCX CONTROLS:

OCX controls can be used ease as the standard controls. This is because they have

properties and methods and fire off events in just the same way. The only different between is

that the standard controls are permanently built into Visual Basic 6.0 and cannot be removed

from the toolbox, where as OCX controls are packages as separate files. Because of this you

have to go through a small procedure to tell Visual Basic 6.0 that you want to use a particular

OCX control in your project.

OCX CONTROLS TYPES:


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DATA ACCESS OBJECTS:

DAO enables you to use a programming language to access and manipulate data in local

or remote databases and to manage databases their objects and their structures. DAO supports

two different database environment or workspace.

REMOTE DATA OBJECTS:

Remote data objects and its collection provide a framework for using code to create and

manipulate components of a Remote ODBC system. It provides an information model for

accessing remote data sources through ODBC. RDO offers a set of objects that make it easy to

connect to a database, Execute queries and stored procedures, manipulate results and commit

changes to them.

ActiveX DATA OBJECTS:

ADO is designed as an easy-to-use application level interface to microsofts newest and

most powerful data access paradigm. OLE DB. OLEDB provides high performance access to

any data source, including relational and non relational databases, email and file system, text

graphics custom business objects and more. ADO is implemented for minimal network traffic in

key internet scenarios and a minimal number of layers between the front-end and data source all

to provide a lightweight, high performance interface. ADO is called using familiar metaphor

the OLE automation interface. And ADO uses conventions and features similar to DAO and

RDO with simplified semantics that makes it easy to learn.


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ABOUT MICROSOFT ACCESS:

Microsoft access is one of the popular relational database management systems in use

today. Access allows building and maintaining powerful database both efficiently and

effectively. There are four parts in an access database. They are tables, queries, forms and

reports.

DATABASE:

A database is a collection of information related to a particular subject or purpose such as

tracking orders or maintaining a music collection. If your database isnt stored on a computer, or

only parts of it are, you may be tracking information from a variety of sources that you have to

co-ordinate and organize yourself. Using Microsoft access, you can manage all your information

from a single database file. Within the file, divide your data into separate storage containers

called tables. View , addand update table data using online forms, find and retrieve just the data

you want queries and analyze or print data in a specific layout using reports. To store your data,

create one table for each type of information you track. To bring the data from multiple tables

together in a query, form, a report, you defined relationship between the tables. To find and

retrieve just the data that meets the conditions you specify, including data from multiple tables,create a query. A query can also update or delete multiple records at the same time and perform

built-in or custom calculation on your data.

TABLES:

A table is a collection of data about a specific topic, such as products or suppliers. Using

a separate table for each topics means you store data only once, which makes your database moreefficient and reduce data-entry errors. Tables organize data into columns (called fields) and rows

(called records). In table data sheet view, you can add, edit, or view the data in a table. You can

check the spelling and print your tables data, or alter or sort records, change that data sheets

appearance, or caching the tables structure by adding or deleting columns. In table design view,

you can create an entire table from scratch, or add, delete or customize an existing tables field.


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Microsoft access provides two ways to create a table. You can create a blank table for entering

your won data or you can create a table using existing data from another source.

IMPORTING AND EXPORTING DATA:

One can export data from access to any other database application or import data into

access. Access supports access to database, paradox, SQL, oracle and Foxpro. One can create an

access data base from data stored in spreadsheet like excel or word processing programs like

word.

SECURITY:SECURITY:

Security that access is designed to supplement the security options in the network

software and hardware.


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SYSTEM DESIGNSYSTEM DESIGN

6. SYSTEM DESIGN:6. SYSTEM DESIGN:

6.1 DATA BASE DESIGN:6.1 DATA BASE DESIGN:

Table Name: Customer DetailsTable Name: Customer Details

FIELD NAMEFIELD NAME FIELD TYPEFIELD TYPE SIZESIZECnoCno IntegerInteger 0404

NameName TextText 5050

Major personMajor person IntegerInteger 0404

Minor personMinor person IntegerInteger 0404

Noof cylinderNoof cylinder IntegerInteger 0404

AddressAddress TextText 5050

Ward noWard no IntegerInteger 0404


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DistrictDistrict TextText 5050

Store numberStore number IntegerInteger 0404

Member nameMember name TextText 5050

DoiDoi Date/TimeDate/Time 0808

Table Name: PurchaseTable Name: Purchase

FIELD NAMEFIELD NAME FIELD TYPEFIELD TYPE SIZESIZE

RiceRice IntegerInteger 0404

SugarSugar IntegerInteger 0404

MaidaMaida IntegerInteger 0404

SoojiSooji IntegerInteger 0404

OilOil IntegerInteger 0404KerosceneKeroscene IntegerInteger 0404

DateDate Date/TimeDate/Time 0808

Table Name: StockTable Name: Stock




MaidaMaida IntegerInteger 0404SoojiSooji IntegerInteger 0404

OilOil IntegerInteger 0404

KerosceneKeroscene IntegerInteger 0404

Table Name: Sale a product to customerTable Name: Sale a product to customer


CnoCno IntegerInteger 0404

MonthMonth TextText 5050YearYear IntegerInteger 0404

Bill noBill no IntegerInteger 0404

DatDat Date/TimeDate/Time 0808



MaidaMaida IntegerInteger 0404

SoojiSooji IntegerInteger 0404


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OilOil IntegerInteger 0404

KerosceneKeroscene IntegerInteger 0404

6.2 DATAFLOW DIAGRAM6.2 DATAFLOW DIAGRAM

Login Admin

AdminCustomer details

Purchase a product

Sale of product

Inventory control

Collection report

Customer

purchase report

Exit


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6.3 E-R DIAGRAM

Automat

ion of

civil

supplies

exitCustomer

purchase

report

Customer

details

Collection report

Purchase a

productSale of

product

Admin


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6.4 ARCHITECTURAL DIAGRAM

Automati

on of civil

supplies

Customer

details

Purchase a

productSale of

product

DATA BASE

Customer

purchase

report

Collection

report

Inventory

control


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6.5 DATA DICTIONARY:6.5 DATA DICTIONARY:

Table Name: Customer DetailsTable Name: Customer Details

FIELD NAMEFIELD NAME DESCRIPTIONDESCRIPTION

CnoCno Card NumberCard Number

NameName Name of the customerName of the customer

Major personMajor person Number of major personNumber of major person

Minor personMinor person Number of minor personNumber of minor personNoof cylinderNoof cylinder Number of CylinderNumber of Cylinder

AddressAddress Address of the customerAddress of the customer

Ward noWard no Ward NumberWard Number

DistrictDistrict Name of the DistrictName of the District

Store numberStore number Store numberStore number

Member nameMember name Member nameMember name

DoiDoi Date of IssuedDate of Issued

Table Name: PurchaseTable Name: Purchase


RiceRice Quantity of RiceQuantity of Rice

SugarSugar Quantity of SugarQuantity of Sugar

MaidaMaida Quantity of MaidaQuantity of Maida

SoojiSooji Quantity of SoojiQuantity of Sooji

OilOil Quantity of OilQuantity of Oil

KerosceneKeroscene Quantity of KerosceneQuantity of Keroscene

DateDate Date of PurchasedDate of Purchased

Table Name: StockTable Name: Stock


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RiceRice Current Stock of RiceCurrent Stock of Rice

SugarSugar Current Stock of SugarCurrent Stock of Sugar

MaidaMaida Current Stock of MaidaCurrent Stock of Maida

SoojiSooji Current Stock of SoojiCurrent Stock of Sooji

OilOil Current Stock of OilCurrent Stock of OilKerosceneKeroscene Current Stock of KerosceneCurrent Stock of Keroscene

Table Name: Sale a product to customerTable Name: Sale a product to customer


CnoCno Card NumberCard Number

MonthMonth Month of purchasedMonth of purchasedYearYear Year of purchasedYear of purchased

Bill noBill no Bill NumberBill Number

DatDat DateDate

RiceRice Quantity of Rice purchasedQuantity of Rice purchased

SugarSugar Quantity of Sugar purchasedQuantity of Sugar purchased

MaidaMaida Quantity of Maida purchasedQuantity of Maida purchased

SoojiSooji Quantity of Sooji purchasedQuantity of Sooji purchased

OilOil Quantity of Oil purchasedQuantity of Oil purchased

KerosceneKeroscene Quantity of Keroscene purchasedQuantity of Keroscene purchased


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SYSTEMSYSTEM

TESTING &TESTING &

MAINTENANCEMAINTENANCE

7. SYSTEM TESTING:7. SYSTEM TESTING:

System Testing invokes 3 kinds of actives. They areSystem Testing invokes 3 kinds of actives. They are

1)1) UNIT TESTINGUNIT TESTING

2)2) INTEGRATION TESTINGINTEGRATION TESTING


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3)3) ACCEPTANCE TESTINGACCEPTANCE TESTING

1)1) UNIT TESTING:UNIT TESTING:

The unit testing is a procedure used to validate that individual units of source code are

working property. A unit is the smallest testable part of an application. In procedural

programming a unit may be an individual program, function, procedure, web page , menu etc,

while in object-oriented programming, the smallest unit is always a class; which may be a

base/super class, abstract class or derived/child class. Units are distinguished from modules in

that modules are typically made up of units. Ideally, each test case is independent from the

others; mock objects and test harnesses can be used to assist testing a module in isolating. Unit

testing is typically done by the developers and not by end-users. The goal of unit testing is toThe goal of unit testing is to

isolate each part of the program and show that the individual parts are correct. A unit testisolate each part of the program and show that the individual parts are correct. A unit test

provides a strict, written contract that the piece of code must satisfy. As a result, it affordsprovides a strict, written contract that the piece of code must satisfy. As a result, it affords

several benefits.several benefits. Unit testing helps to eliminate uncertainly in the units themselves and can beUnit testing helps to eliminate uncertainly in the units themselves and can be

used in a bottom-up testing style approach. By testing the parts of a program first and thenused in a bottom-up testing style approach. By testing the parts of a program first and then

testing the sum of its parts, integration testing becomes much easier.testing the sum of its parts, integration testing becomes much easier.

2)2) INTEGRATION TESTING:INTEGRATION TESTING:

Strategies for integration software component into a functional product into the buttonStrategies for integration software component into a functional product into the button

up, top down and sandwich strategies. The primary purpose of the subsystem testing is to verifyup, top down and sandwich strategies. The primary purpose of the subsystem testing is to verify

operations of the interfaces between modules in the subsystem.operations of the interfaces between modules in the subsystem.

3)3) ACCEPTANCE TESTING:ACCEPTANCE TESTING:


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Acceptance Testing invokes planning and execution of functional tests, performanceAcceptance Testing invokes planning and execution of functional tests, performance

test and stress test in order to demonstrate the implemented system satisfies its requirements.test and stress test in order to demonstrate the implemented system satisfies its requirements.

In addition functional tests and stress tests are performed to determine the limitations of theIn addition functional tests and stress tests are performed to determine the limitations of the

system. All of the functions procedures of the subsystem are tested individually. Allsystem. All of the functions procedures of the subsystem are tested individually. All

combinations of data are input into and results are compared with those of original results ofcombinations of data are input into and results are compared with those of original results of

the departments. Thus testing is done for all procedures of the system. Once all thethe departments. Thus testing is done for all procedures of the system. Once all the

procedures of the system are tested individually then the whole system is checked as aprocedures of the system are tested individually then the whole system is checked as a

whole. Whenever changes are made messages are displayed so as to make the systemwhole. Whenever changes are made messages are displayed so as to make the system

friendlier.friendlier.


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8. CONCLUSION:8. CONCLUSION:

The Project titled Computerization of Civil Supplies mainly focuses on the dailyThe Project titled Computerization of Civil Supplies mainly focuses on the daily

routine activities in a ration shop. This project is very useful to employee of ration shop androutine activities in a ration shop. This project is very useful to employee of ration shop and

more over reduce the man power and also save a time. Moreover, we have not keeping anymore over reduce the man power and also save a time. Moreover, we have not keeping any

records or registers if we use this project. We have product require report by using this project.records or registers if we use this project. We have product require report by using this project.

Basically this project is developed using Visual Basic with MS-Access. It can be used only withBasically this project is developed using Visual Basic with MS-Access. It can be used only with

in the ration shop. It can be further enhanced using other internet languages such as ASP ,in the ration shop. It can be further enhanced using other internet languages such as ASP ,

HTML.HTML.

This project can be extended in future.This project can be extended in future.


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APPENDIXAPPENDIX


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Login Form:-Login Form:-


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Main Menu:-


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Customer information:-


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Customer information:-


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Sale A Product:-


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Sale A Product:-


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Current Stock:-


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Data Report1:-


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DataReport1:-


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COLLECTIONREPORTPT.FRM:-

Private Sub cmdshow_Click()

rptmonpur.Show

'Dim rs As New ADODB.Recordset

'rs.Open "select * from tblsalpro", con, adOpenDynamic, adLockOptimistic

'con.Execute ("delete * from rptsal")

'Dim sd As String

'For i = 1 To rs.RecordCount

'sd = rs("date1")

'sd = VBA.Month(CDate(sd))

'If Val(sd) = Val(txtMonth.Text) Then

''MsgBox txtMonth.Text

' con.Execute ("insert into rptsal values('" & rs(0) & "','" & rs(1) & "','" & rs(2) & "','" & rs(3) &

"','" & rs(4) & "','" & rs(5) & "','" & rs(6) & "'," & rs(7) & "," & rs(8) & "," & rs(9) & ")")

'End If

'rs.MoveNext

'Next

'rs.Close


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'rs1.Close

'Dim n As Integer

'n = MsgBox("Process Completed .......... ", vbInformation)

'If n = 1 Then

'If DataEnvironment1.Connection1.State = 1 Then

'DataEnvironment1.Connection1.Close

'End If

'DataEnvironment1.Connection1.Open

'DataEnvironment1.Command1

'rptmonpur.Show vbModal, Me

'DataEnvironment1.Connection1.Close

'End If

End Sub

Private Sub Form_Load()

conDb

End Sub


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CUSTOMERDETAIL.FRM:-

Private Sub cmdsave_Click()

con.Execute "insert into tblcust values(" & txtcno.Text & ",'" & Trim(txtname.Text) & "'," &

Val(cbonmp.Text) & "," & Val(cbonmip.Text) & "," & Val(cboncy.Text) & ",'" &

Trim(txtaddr.Text) & "'," & Val(txtwno.Text) & "," & Val(txtsno.Text) & ",'" &

Trim(cbodist.Text) & "','" & Trim(txtnamemem.Text) & "','" & Trim(txtdate.Text) & "')"

MsgBox "Record Saved"

Call clear

End Sub

Sub clear()

txtcno.Text = ""

txtname.Text = ""

txtaddr.Text = ""

txtwno.Text = ""

txtsno.Text = ""

txtnamemem.Text = ""

txtdate.Text = ""

Call incree

End Sub


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Sub incree()

Set rs = New ADODB.Recordset

rs.Open "select * from tblcust", con, adOpenDynamic, adLockOptimistic

If rs.RecordCount = 0 Then

txtcno.Text = 1

Else

rs1.Open "select max(cno) from tblcust", con, adOpenDynamic, adLockOptimistic

txtcno.Text = rs1(0) + 1

End If

rs.Close

rs1.Close

End Sub

Private Sub cmdview_Click()

Dim v As Integer

v = InputBox("enter the ration card number")


rs.Open "select * from tblcust where cno=" & v, con, adOpenDynamic, adLockOptimistic

If Not rs.EOF Then

txtcno.Text = rs(0)

txtname.Text = rs(1)

txtaddr.Text = rs(2)

cbonmp.Text = rs(3)

cbonmip.Text = rs(4)

cboncy.Text = rs(5)

txtwno.Text = rs(6)

txtsno.Text = rs(7)


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cbodist.Text = rs(8)

txtnamemem.Text = rs(9)

txtdate.Text = rs(10)

Else

MsgBox "record not found"

End If

End Sub

Private Sub Command2_Click()

Me.Hide

frmmenu.Show

End Sub


Call conDb

Call incree

Call caller1

Call caller2

Call caller3

Call caller4

End Sub

Function caller1()

cbonmp.AddItem "1"

cbonmp.AddItem "2"

cbonmp.AddItem "3"

cbonmp.AddItem "4"

cbonmp.AddItem "5"

cbonmp.AddItem "6"


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End Function

Function caller2()

cbonmip.AddItem "1"

cbonmip.AddItem "2"

cbonmip.AddItem "3"

cbonmip.AddItem "4"

cbonmip.AddItem "5"

cbonmip.AddItem "6"

End Function

Function caller3()

cboncy.AddItem "1"

cboncy.AddItem "2"

cboncy.AddItem "No"

End Function

Function caller4()

cbodist.AddItem "Karur"

cbodist.AddItem "Trichy"

cbodist.AddItem "Madurai"

cbodist.AddItem "Coimbatore"

cbodist.AddItem "Dindukkal"

cbodist.AddItem "Chennai"

End Function

Private Sub Timer1_Timer()

lbldate(1).Caption = Date

lbltime(1).Caption = Time

End Sub


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LOGIN.FRM:

Private Sub cmdCancel_Click()

txtuname.Text = ""

txtpass.Text = ""

txtuname.SetFocus

End Sub

Private Sub cmdok_Click()

If txtuname.Text = "admin" And txtpass.Text = "admin" Then

frmmenu.Show

Me.Hide

Else

MsgBox "Invalid User Name Or PassWord"

End If

End Sub


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FRMMENU.FRM:

Private Sub cmdcdet_Click()

custdet.Show

Me.Hide

End Sub

Private Sub cmdcoll_Click()

collrpt.Show

Me.Hide

End Sub

Private Sub cmdcrpt_Click()

Dim rs1 As New ADODB.Recordset

conDb

rs1.Open "select * from tblcust", con, adOpenDynamic, adLockOptimistic

Dim sd As String

'MsgBox rs1.RecordCount

For i = 1 To rs1.RecordCount

sd = rs1("datee")

sd = VBA.Month(CDate(sd))


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MsgBox sd

If ((Val(txtfdate.Text)


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Me.Hide

End Sub

Private Sub cmdsales_Click()

salesr.Show

Me.Hide

End Sub

Private Sub Exit_Click()

Dim i As Integer

i = MsgBox("do u want to realy exit the project", vbYesNo, "Civil Supply System")

'MsgBox i

If i = 6 Then

End

End If

End Sub


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INVENTORY CONTROL.FRM:


conDb


rs.Open "select * from tblstock", con, adOpenDynamic, adLockOptimistic


MsgBox "record not found"

Else

txtrice.Text = rs(1)

txtsugar.Text = rs(2)

txtmaida.Text = rs(3)

txtsooji.Text = rs(4)

txtoil.Text = rs(5)

txtkero.Text = rs(6)

End If

End Sub


frmmenu.Show

Me.Hide


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End Sub


Call conDb

End Sub




End Sub


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PURCHASEPROD.FRM:

Dim a, p1, p2, p3, p4, p5, p6 As Integer


con.Execute ("insert into tblpurchase values('" & lbldate(1).Caption & "'," & Val(txtrice.Text) &

"," & Val(txtsugar.Text) & "," & Val(txtmaida.Text) & "," & Val(txtsooji.Text) & "," &Val(txtoil.Text) & "," & Val(txtkero.Text) & ")")

MsgBox "Successfully Executed"


rs.Open "select * from tblstock", con, adOpenDynamic, adLockOptimistic


p1 = Val(txtrice.Text)

p2 = Val(txtsugar.Text)

p3 = Val(txtmaida.Text)

p4 = Val(txtsooji.Text)

p5 = Val(txtoil.Text)

p6 = Val(txtkero.Text)

Else

p1 = rs(1) + Val(txtrice.Text)

p2 = rs(2) + Val(txtsugar.Text)


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p3 = rs(3) + Val(txtmaida.Text)

p4 = rs(4) + Val(txtsooji.Text)

p5 = rs(5) + Val(txtoil.Text)

p6 = rs(6) + Val(txtkero.Text)

End If

a = 1

con.Execute ("update tblstock set rice=" & p1 & ",sugar=" & p2 & ",maida=" & p3 & ",sooji="& p4 & ",oil=" & p5 & ",keroscene=" & p6 & " where cno=" & a)

MsgBox "record saved and updated"

Call clear

End Sub

Sub clear()

txtrice.Text = ""

txtsugar.Text = ""

txtsooji.Text = ""

txtoil.Text = ""

txtmaida.Text = ""

txtkero.Text = ""

End Sub


frmmenu.Show

Me.Hide

End Sub


Call conDb

End Sub




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End Sub

Private Sub txttotal_GotFocus()

txttotal.Text = Val(txtrice.Text) + Val(txtsugar.Text) + Val(txtsooji.Text) + Val(txtoil.Text) +Val(txtkero.Text) + Val(txtmaida.Text)

End Sub

SALESR.FRM:

Dim rs1 As New ADODB.Recordset

Dim s1, s2, s3, s4, s5, s6 As Integer

Private Sub cbocno_KeyPress(KeyAscii As Integer)

If KeyAscii = 13 Then


rs.Open "select * from tblcust where cno=" & Val(cbocno.Text) & "", con, adOpenDynamic,adLockOptimistic

lblname.Caption = rs(1)

lblmnp.Caption = rs(2)

lblmip.Caption = rs(3)

lblallot.Caption = (Val(rs(2)) * 4 + Val(rs(3)) * 2 & "Kgs")

If Val(lblallot.Caption) > 20 Then

lblallot.Caption = "20 Kgs"

End If

If Val(lblallot.Caption) < 12 Then

lblallot.Caption = "12 Kgs"

End If

If rs(4) = 2 Then


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txtkero.Text = "3 LTRS"

ElseIf rs(4) = 1 Then


Else


End If

txtbno.SetFocus


rs.Open "select * from tblsalpro where cno=" & Val(cbocno.Text) & "", con, adOpenDynamic,

adLockOptimistic


txtrice.Text = 0

txtsugar.Text = 0

txtmaida.Text = 0

txtsooji.Text = 0

txtoil.Text = 0

txtkero.Text = 0

Else

Do While Not rs.EOF

s1 = s1 + rs(5)

s2 = s2 + rs(6)

s3 = s3 + rs(7)

s4 = s4 + rs(8)

s5 = s5 + rs(9)

s6 = s6 + rs(10)

rs.MoveNext

Loop

txtr.Text = s1


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txts.Text = s2

txtm.Text = s3

txtso.Text = s4

txto.Text = s5

txtk.Text = s6

End If

End If

End Sub


con.Execute ("insert into tblsalpro values(" & Val(cbocno.Text) & ",'" & cbomonth.Text & "',"

& cboyear.Text & "," & Val(txtbno.Text) & ",'" & lbldate(1).Caption & "'," & Val(txtrval.Text)& "," & Val(txtsamt.Text) & "," & Val(txtmamt.Text) & "," & Val(txtsoamt.Text) & "," &

Val(txtoamt.Text) & "," & Val(txtkamt.Text) & "," & Val(txttotal.Text) & "," &Val(txttamt.Text) & ")")

MsgBox "Successfully Executed"

End Sub


txtrice.Text = 20 - Val(txtr.Text)

txtsugar.Text = 5 - Val(txts.Text)

txtmaida.Text = 5 - Val(txtm.Text)

txtsooji.Text = 6 - Val(txtso.Text)

txtoil.Text = 5 - Val(txto.Text)

txtkero.Text = 10 - Val(txtk.Text)

If Val(txtrice.Text) < 0 Then

MsgBox "Rice is not available for u "

txtrice.Text = 0

End If

If Val(txtrice.Text) < 0 Then

MsgBox "Rice is not available for u "


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txtrice.Text = 0

End If

If Val(txtsugar.Text) < 0 Then

MsgBox "sugar is not available for u "

txtsugar.Text = 0

End If

If Val(txtmaida.Text) < 0 Then

MsgBox "maida is not available for u "

txtmaida.Text = 0

End If

If Val(txtsooji.Text) < 0 Then

MsgBox "sooji is not available for u "

txtsooji.Text = 0

End If

If Val(txtoil.Text) < 0 Then

MsgBox "oil is not available for u "

txtoil.Text = 0

End If

If Val(txtkero.Text) < 0 Then

MsgBox "keroscene is not available for u "

txtkero.Text = 0

End If

End Sub


frmmenu.Show

Me.Hide

End Sub


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conDb


rs.Open "select cno from tblcust", con, adOpenDynamic, adLockOptimistic

rs.MoveFirst

Do While Not rs.EOF

cbocno.AddItem rs(0)

rs.MoveNext

Loop

rs.Close


rs.Open "select billno from tblsalpro", con, adOpenDynamic, adLockOptimistic


txtbno.Text = 1

Else

Set rs1 = New ADODB.Recordset

rs1.Open "select max(billno) from tblsalpro", con, adOpenDynamic, adLockOptimistic

txtbno.Text = rs1(0) + 1

End If

Call caller1

Call caller2

End Sub

Function caller1()

cbomonth.AddItem "January"

cbomonth.AddItem "February"

cbomonth.AddItem "March"

cbomonth.AddItem "April"


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txtoamt.Text = Val(txtoil.Text) * 6

End Sub

Private Sub txtrice_Change()

txtrval.Text = Val(txtrice.Text) * 12

End Sub

Private Sub txtsooji_Change()

txtsoamt.Text = Val(txtsooji.Text) * 7

End Sub

Private Sub txtsugar_Change()

txtsamt.Text = Val(txtsugar.Text) * 5

End Sub

Private Sub txttamt_GotFocus()

txttamt.Text = Val(txtrval.Text) + Val(txtsamt.Text) + Val(txtmamt.Text) + Val(txtsoamt.Text)

+ Val(txtoamt.Text) + Val(txtkamt.Text)

End Sub

Private Sub txttotal_GotFocus()

txttotal.Text = Val(txtrice.Text) + Val(txtsugar.Text) + Val(txtmaida.Text) + Val(txtsooji.Text)+ Val(txtoil.Text) + Val(txtkero.Text)

End Sub


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automation of civil suppile system

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