automatic ultrasonic inspection of primary reformer

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Annexure -II

Quotation No.:________________________ Date: ___/___/_____

Dy. General Manager (TS)

M/s. National Fertilizers Limited

Vijaipur-473 111

District Guna, Madhya Pradesh

Subject: Automatic Ultrasonic Inspection of Primary Reformer Catalyst Tubes of

Ammonia-I at N.F.L.,Vijaipur

Sir,

I / We have read the conditions of the

tender attached here to and agree to abide by such conditions. I / We offer to do the Automatic

Ultrasonic Inspection of Primary Reformer Catalyst Tubes of Ammonia-I at

N.F.L.,Vijaipur work at the rates quoted in the attached Schedule of Rates and in accordance with

the inspection, standards and instructions in writing of the Engineer In-Charge of M/s. National

Fertilizers Limited and hereby, bind myself / ourselves to complete the work schedule and progress of

work.

I / We further agree to abide by the conditions of contract and to carry out all works within the

specified time in accordance with applications, workmanship and instructions referred to in the Notice

Inviting Tender.

I / We agree to accept payment by ECS / EFT from your Bank i.e. SBI, Bavrikhera branch, Branch

Code: 8455. Details of my Bank A/c No. is as under:

A/c No. in any Branch of SBI: ________________________________________

Name & Address of the Branch: ________________________________________

Branch Code: ________________________________________

IFSC Code ________________________________________

In case of acceptance of the Tender by the National Fertilizers Limited, I / We bind myself /

ourselves to execute the contract as per the conditions mentioned in the tender document, failing

which, I / We shall have no objection to the forfeiture of the Earnest Money lodged with the National

Fertilizers Limited, Vijaipur.

(Signature of Tenderer with Seal)

Name: _______________________________

Address:____________________________

_______________________________

Place:_______________________________

Date________________________________

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Special Terms & Conditions

Automatic Ultrasonic Inspection of Primary Reformer Catalyst Tubes of

Ammonia-I at N.F.L., Vijaipur which will be in the Scope of the Party

1. Technical specification and Scope of Work: Automatic Ultrasonic Inspection of all the 288

catalyst tubes of Primary Reformer on both the firing sides of the tubes for full length ( 12030

mm) of tubes. You will have to make special probe holder to suit our Primary Reformer

catalyst tubes dimensions which are: OD – 152 to 155mm, Thickness – 11.5mm ( MOC – HP

Micro alloy H39WM). The charges should be quoted on Lump Sum basis including all taxes.

An interim report will have to be submitted after completion of the work and final report

within 30 days.

1.1 Party should bring sufficient no. of instruments and probes in order to complete the total

offered job within specified time. In case of necessity if personnel ((inspection team) are

required to continue the job after 5 Pm, no O.T. will be admissible. No extra charges for idle

time will be payable. If the total job cannot be handed over for inspection due to some

unavoidable circumstances of the plant then the scope of job will be treated partially and

payment will be made according.

2. The party should have credentials of experience of Automatic Ultrasonic inspection to be

carried out as per proforma-2, Eligibility Criteria of Parties W.R.T. Experience.

3. Sub-contracting of the job will not be allowed

4. Mobilization period: You shall be informed regarding date and time for taking up the job

Seven (7) days in advance during which you shall be mobilize your resources and intimate

NFL the date for your reporting to Engineer-in-charge.

5. Penalty: If Contractor fails to complete within seven days (7 days) schedule time or not in

accordance with the standard engineering practices, penalty @ 1% of the total value of the

work order per day or part there of subject to maximum of 10% of the value of the job shall be

levied.

6. Termination of contract: In case the performance of the contractor during the currency of the

contract is not found satisfactory and there is breach of any of the terms and condition of the

contract, NFL shall have the right to terminate the contract with forfeiting of EMD or getting

the job done at his risk and cost at its sole discretion.

7. It should be ensured by the bidder that the rates quoted by him are inclusive of all taxes, duties,

royalties and other statutory levies leviable at present or which may become leviable in future

or from time to time unless specified to the contrary in the bid, all the present, future taxes and

statutory levies shall be borne & paid by the bidder. Payment of the taxes & other statutory

levies shall be the responsibility of the bidder and shall not be payable by NFL.

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8. Terms of payment:

a) 100% payment shall be released within 30 days from the date of submission of bill and

receipt of final report along with other documents required as per NIT.

b) Bank Particulars of Tenderers: For release of payment by ECS/EFT following information

may be furnished by the Tenderers:

i) Tenderers A/C No. in any branch of SBI:

ii) Name and Address of the Branch:

iii) Branch Code:

iv) RTGS Code:

v) MICR No. of Tenderers Bank:

c) Travelling time will be excluded in the per diem rates

d) To and fro travelling expenses will be borne by the party

9. Contractor's Obligation:

9.1 To make arrangement for all instrument, accessories, consumables etc. required for the

inspections.

9.2 To provide 2 hard copies along with 2 soft copies of final report but preliminary report

shall be conveyed to the NFL on the spot.

9.3 All safety equipments shall arranged by the contractor at his own cost for contractor‟s staff

on the job.

9.4 All such material required to be used by the contractor shall be brought in with proper gate

passes and such authentic documents with regards to that material shall be got inspected

by Engineer-in-charge along with materials as per security rules in force.

9.5 Supervision of entire job shall be in contractor‟s scope but under the instruction of

Engineer-in-charge.

9.6 Contractor shall arrange transport for his supervisor and staff at his own cost.

10. NFL's Obligations:

10.1 NFL shall handover the job with proper safety work permit.

10.2 Water, Power, Air required for job shall be given free of cost.

10.3 NFL shall provide free of cost a small space for storing material near the work

site, however, safe custody of that material shall be in contractor's scope

10.4 NFL shall provide boarding and lodging in Company‟s Guest House for inspection team

on chargeable basis if available.

11. Insurance: The team and instruments will be insured by you for any eventuality at your cost

against any liability under Workmen Compensation Act along with medical insurance cover by

you.

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Annexure for Rates

Job: Automatic Ultrasonic Inspection of

Primary Reformer catalyst tubes for full

length (12030mm)

Lump sum rate (Rs)

including all taxes except

GST which will be

reimbursed on production of

documentary evidence of

payment thereof.

288 nos. tubes

In words

Signature & seal of the Party

Name:

Address:

PAN

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Annexure-IV

NATIONAL FERTILIZERS LIMITED

DEFINITIONS OF TERMS

In the contract documents herein defined where the context so admits, the following words and

expression will have the meanings assigned to them respectively:

1. "The OWNER" means the NATIONAL FERTILIZERS LTD., incorporated in India, having

its registered office at SCOPE COMPLEX, Core No-III, 7, Institutional Area, Lodhi Road,

New Delhi-110003.

2. The "ENGINEER-IN-CHARGE" shall mean the person designated as such by NFL and shall

include those who are expressly authorized by him to act for and on his behalf for operation of

this contract.

3. The "WORK" shall mean the works to be executed in accordance with the contract or part

thereof as the case may be and shall include all extra, additional, altered or substituted works

as required for purpose of the contract.

4. "CONSTRUCTION EQUIPMENT" means all appliances and equipment of whatsoever

nature for the use in or for the execution, completion operation or maintenance of the work

unless intended to form part of permanent work.

5. "SITE" means the areas in which the work is to be performed by the Contractor and shall

include a part or portion of the site on which the permanent work is proposed to be

constructed.

6. The "TENDER DOCUMENTS" shall consist of Short Tender Notice, General Instructions to

the Tender, General Conditions of Contract, Special Conditions of Contract, Specifications,

Drawings, Time Schedule Tender Form, Performa or Agreement Form Schedule of Rates, and

Addendum/Addenda to Tender Documents.

7. "THE CONTRACTOR” means may person or persons or firm or company whose Tender has

been accepted by NFL with the concurrence of the Owner and the legal personal

representatives, successors and permitted assigns of such person, persons firm or company.

8. The "CONTRACT" shall mean the Agreement between NFL and the Contractor for the

execution of the works including therein all contract documents.

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9. The "SPECIFICATIONS” shall mean the various Technical specifications attached and

referred to in the Tender documents. It shall also include the latest addition of relevant Indian

Standard Specifications published before entering into contract.

10. "The DRAWINGS” shall include Maps, Plans and Tracings OR Prints thereof with any

modifications approved, in writing by the Engineer-in-charge and such other drawings as may,

from time to time, be furnished or approved in writing by the Engineer-in-charge.

11. The "CONTRACT DOCUMENTS" shall consist of Agreement, Tender documents as defined

in Clause 6, 7 & 8 above, Acceptance of Tender and further amendments.

12. The "ALTERATION ORDER" means an order given in writing by the Engineer-in-charge to

affect additions to or deletion from and alterations in the works.

13. The "COMPLETION CERTIFICATE" shall mean the Certificate to be issued by the Engineer-

in-charge when the works have been completed to his satisfaction.

14. The “FINAL CERTIFICATE” in relation to a work means the Certificate issued by the Owner

after the period of liability is over.

15. The "PERIOD OF LIABILITY” in relation to work means the specified period from the date

of issue of Completion Certificate upto the date of issue of Final Certificate during which the

Contractor stand responsible for rectifying all defects that may appear in the works.

16. „ZERO DATE‟ shall mean the date of issue of LETTER OF INTENT (LOI) or issue of

WORK ORDER, whichever is earlier.

17. "GTC" means General Terms & Conditions of Contract.

18. Technical Terms and Conditions & Special Terms and conditions are succeeding to GTC. Any

clause under different head shall be succeeded by clause in the succeeding head.

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Annexure-V

I. GENERAL TERMS & CONDITIONS:

1. Interested Tenderer, after studying all the tender documents carefully, may obtain necessary

clarifications, if any, in writing before tendering. The Contractor should satisfy himself

with the site conditions prevailing at the place of work. Submission of tender implies that

the Tenderer has obtained all the clarifications, required and shall be deemed to have

apprised himself of all the ground conditions at site including weather conditions. No claim

on ground of want of knowledge in this respect will be entertained. No claim for extra

charges consequent upon any misunderstanding or otherwise will be allowed.

2. The Bidder may visit the site and shall acquaint himself fully and thoroughly with the

conditions and limitations including scope, requirement and official/statutory regulations,

under which conforming to which and subject to which, services/work are to be performed

by him. Failure to comply with the aforesaid requirements will not relieve the bidder of his

obligations in the event of his tender being accepted nor will any claim whatsoever be

entertained on the plea of ignorance or overlooking.

The Bidder shall give undertaking that the terms and conditions of NIT and other aforesaid

conditions are acceptable to him without reservations and no deviations to NIT have been

taken while making the offer, Unless otherwise specifically stated in his bid, it will be

assumed that all terms and conditions of NIT are accepted by the bidder without any

reservations whatsoever.

3. The company reserves the right to accept the lowest or any other tender in part or in full or

award parallel contracts or reject all or any of the tenders without assigning any reasons.

4. If a tenderer reports to any frivolous, malicious or baseless complaint / allegations with an

intent to hamper or delay the tendering process or resorts to canvassing / rigging

/influencing the tendering process, NFL reserve right to debar such tenderer from

participation in the present / future tenders upto a period of Two (2) years.

5. The following tenders will be liable to summary rejection:

5.1 Tenders submitted by Tenderer who resort to canvassing.

5.2 Tenders, which do not fulfill any of the conditions, laid down in the Tender

Documents or are incomplete, in any respect.

5.3 Tenders not accompanying the required details / Earnest Money.

5.4 Tenders received late / delayed.

5.5 Tenders, which contain uncalled for remarks or any alternative additional

conditions.

6. If the Tenderer has relations whether by blood or otherwise with any of the employees

of the NFL, the Tenderer must disclose the relations in the Form of Declaration

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attached, at the time of submission of Tender failing which NFL shall reserve the right

to reject the Tender or rescind the Contract.

7. The execution of the work may entail working in all the site and weather conditions and no

extra rate will be considered on this account. The Contractor may have to carry out the jobs

to work round the clock as per our requirement to be decided by the Engineer In-Charge and

the Contractor should take this aspect into consideration for formulating his rates and

quotation. No extra claim / overtime shall be paid on this account.

8. Validity of Contract:

8.1 The contract shall remain valid for a period of 12 (Twelve) months reckoned from the

date of its award. The job can, therefore, be got done any time during the tenure of the

contract. Normally, a Notice of 7 days would be given for starting the job but the

Tenderer should be able to mobilize within 24 hours, if the necessity so arises.

8.2 The contract can further be extended for a period of three months on the same rates,

terms & Conditions, if mutually agreed.

9. Quantum of Job:

9.1 The estimated value of work has been given on the basis of technical assessment and

indicates approximate quantities. However, the Contractor shall have to execute all the

jobs. The rates shall remain firm for the increased or decreased quantities. However,

NFL will not give any guarantee for minimum billing or minimum quantum of work to

be executed against the contract.

9.2 The rate shall remain firm for any increased or decreased quantities.

9.3 If the Contractor is unable to execute the work and any loss is incurred by the

Contractor in this respect, it will be to the Contractor‟s account. The Company may

also terminate the contract after giving a three days notice, if in its opinion; the work

under the contract is not being done to its satisfaction. The Company will also have

right to get the job done by a third party at the risk and cost of the Contractor till the

expiry of period of the contract and debit the cost plus 25% to the contractor.

9.4 Contractor is supposed to quote for complete items of Schedule of Quantities and

Rates. NFL reserves the right to reject the incomplete tenders.

9.5 NFL reserves the right to interpolate the size of items of work that falls in between

items of lower and higher sizes.

9.6 NFL reserves the right to reject the tender of the party if the quoted rates are not

workable or if there is any deviation from the terms and conditions of NIT.

10. Escalation in Rates:

Rates quoted by the Contractor will be firm till the currency of the contract and will not be

subjected to escalation irrespective of any increase whatsoever in material cost etc. The

tenderer shall quote their rates inclusive of all taxes & duties excluding Service Tax. No

request for increase / decrease or inclusion of any taxes shall be entertained afterwards.

11. Earnest Money Deposit:

The Tenderer should make a deposit of Rs. 10,000/- (Rs. Ten Thousand only) as Earnest

Money Deposit and Rs. 250 (Rs. Two Hundred Fifty only) as tender cost (even if

downloaded from web site) in the form of an A/c. Payee Demand Draft, drawn on State

Bank of India in favour of "National Fertilizers Limited, Vijaipur" payable at

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Bavrikhera (Branch Code: 8455). The Earnest Money shall not be accepted in any form

other than specified above. Earnest Money should accompany the tender in a separate

envelope without which tender will not be opened and it will be considered as rejected.

EMD against any other NIT shall not be adjusted against this NIT

On acceptance of the tender, earnest money will be treated as part of the security deposit. No

interest will be payable on the earnest money.

NFL will return the earnest money, where applicable, to every unsuccessful tenderer after

the finalization of award of work. No interest shall be paid on the said earnest money

deposit. Any amount recoverable from the contractor shall be deducted from EMD.

12. Security: NIL

13. Consequences of Termination: If the contract is terminated by NFL for the reason

detailed under clause 6 of STC or for any other reason whatsoever:

13.1 NFL reserves the right to get the work completed at the risk and cost of the Contractor

and to recover from the Contractor any amount by which the cost of completing the

work by any other agency exceeds the value of the contract, without prejudice to any

other remedies/rights/claims etc. that may be available with NFL.

13.2 Security Deposit/Performance Bank Guarantee Bond submitted by the Contractor shall

stand forfeited.

13.3 The Contractor shall have no right to claim any compensation for any loss sustained by

him by reason of his having entered into any commitment or made any advances on

account of or with a view to the execution of the works, or on account of expected

profits.

13.4 All the dues payable to the Contractor for the work executed by him before and up to

termination shall only be released after making adjustments for the expenses, charges,

damages and expected losses etc. incurred by NFL as a consequence of the termination

of the contract.

14. Terms of Payment:

The following information shall be furnished and put in the second envelope marked as Un-

price Bid. These may be furnished along with the Tender:

100% payment shall be made through Electronic mode after making necessary recoveries for

income tax, works tax etc. as applicable as per terms and condition of the work order & NIT,

after satisfactory completion of work as per scope and submission of bill and required

documents. Such payments will be made in full within 30 days of receipt of bill complete in

all respects. The following information may be furnished along with the tender :

Acceptance for release of payment by ECS / EFT from our Bank, i.e., State Bank of India,

Bavrikhera Branch, Branch Code: 8455, N.F.L. Complex, Vijaipur-473 111, Dist. Guna,

Madhya Pradesh.

a) The details of Tenderer's Account Number, Name, Address, Branch, Branch Code,

RTGS Code & MICR Number of the Tenderer's Bank in any Branch of State Bank of

India.

b) Copy of following documents related to compliance of statutory requirement shall be

submitted by the contractor with the invoice. Contractor shall submit an undertaking to

submit these documents before start of work :

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a) Copy of Labour licence. If applicable

b) Copy of workman compensation policy with medical cover on award of work order.

c) Wage sheet of the workmen shall be through bank only, which is mandatory. Copy

of Bank deposit receipt shall have to be provided. No other mode of payment is

acceptable.

d) Self attested copy of PF Challan for the particular month & next month in which the

workmen have worked at NFL Vijaipur site.

e) Self attested copy of ECR related to PF Challan.

f) To insure that after the completion of the job, the workmen are still on the party‟s

rolls, party has to submit the wage sheet, PF deposit challan and ECR copy of the

PF deposit on the workmen for next month to the month the workmen have worked

at NFL Vijaipur site.

g) In case workmen are not on the party‟s rolls, the party has to submit the copy of

Form-13/19 submitted to PF Office for the workmen duly stamped by the PF

Office.

h) Documentary proof of the deposition of the GST.

i) Job completion certificate.

j) An undertaking for compliance to labour laws and regarding PF Dues as per NFL

prescribed format.

k) No claim certificate as per NFL prescribed format.

l) All documents to be duly signed and stamped by the party.

15. Tax Deduction at Source: Statutory deduction on account of Income Tax / Works Tax &

other Taxes on Works Contracts shall be made from the bill of the Tenderer at the

prevailing rates, as per Income Tax Laws / Commercial Tax Laws of M.P. at the time of

release of payment to the Tenderer.

16. Income Tax Permanent Account Number (I-Tax PAN): The Tenderer shall mention the

new series Permanent Account Number allotted by the Income Tax Authorities in his

Tender.

17. Agreement: The Contractor‟s responsibility under this Contract will commence from the

date of issue of the Letter of Intent / Work Order. The Tender Documents, Other

Documents exchanged between the Tenderer and NFL, the Letter of Acceptance and Work

Order shall constitute the Contract. The successful Tenderer shall have to execute an

Agreement with National Fertilizers Limited, on a non-judicial stamp paper of MP State

for Rs.1000.00 at Vijaipur, within 10 (TEN) days of date of issue of the Work Order or

start of work whichever is earlier. The cost of stamp paper shall be borne by the

Contractor. The Agreement to be executed shall be in the Agreement Performa to be

specified by NFL.

18. Statutory deduction if any will be made at applicable rates at the time of release of payment

to party.

18.1 The rates to be quoted by the party should be inclusive of all applicable taxes on

works contracts except GST. Deductions of GST at source plus surcharge thereon at

the applicable rates of the Gross value of the Bill shall be made from the contractor’s

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bill for depositing with the GST Authorities as per provision of the respective states

GST Act.

18.2 “GST” if applicable shall be paid by NFL as per GOI notification on submission of the

documentary evidence of payment thereof. The tenderer must mention GST

Registration/ GST Code and the Accounting code in the invoice/receipts. Any variation

in the rate shall be NFL’s Account during contractual period only.

18.3 Addition / deletion of taxes imposed by the State Governments / Central Government

after submission of tender documents and during contractual period shall be to NFL’S

accounts.

18.4 The bidder must mentione GST Identification Number ( GSTIN) and the accounting

code in the invoices / receipts. The bidder shall indicate the rate of GST in their offer.

18.5 The bidder should submit an undertaking along with every invoice as per profarma

given below :

In respect of Invoice no. ……… dated………… for Rs………….against WO

No………..dated …………in accordance with GST Act/rules, GST amounting to

Rs…………..has been deposited with GOI on dated ……………..vide Challan

no……………….dated…………( copy enclosed).

18.6 I undertake to indemnify NFL against any loss or liability arising to NFL in connection

with GST related to above WO.

18.7 I also undertake that I will deposit the GST amount in time & also submit the GST

Return Forms well within stipulated time schedule so that NFL can avail input tax

credit on GST immediately.

19. Engineer In-Charge: The Engineer In-Charge shall have general supervision and direction

of the work. He has authority to stop the work whenever such a stoppage may be necessary

to ensure the proper execution of the contract. He shall also have authority to reject all

work, direct the application of forces to any portion of the work as, in his judgment, is

required and order force increased or diminished and to decide disputes which arise in the

execution of the work. The Engineer In-Charge reserves the right to suspend the work or

the part thereof at any time and no claim whatsoever on this account will be entertained. In

case of any dispute the Contractor may appeal to the Engineer In-Charge whose decision

shall be final and binding. The decision of the Engineer In-Charge of National

Fertilizers Limited shall be final in regard to all matters relating to this Tender

including for determining the category of work with reference to material of an item

not mentioned in the Scope of Work.

20. The Contractor may employ such employees / labours, as he may think fit. Such employees

would be employees of the Contractor for all purpose whatsoever and shall not be deemed

to be in the employment of NFL for any purpose whatsoever. The Contractor shall adhere

to all the Laws, Rules and Regulations that may be in force from time to time concerning the

employment or service conditions of its employees. If under any eventuality whatsoever,

NFL is held liable or responsible in any manner whatsoever for the default or omission on

the part of the Contractor in abiding by the aforesaid Rules, Regulations & Laws or held

liable or responsible to the employees of the Contractor in respect of any matter whatsoever,

and called upon to make payment on that account, the Contractor shall reimburse NFL for

the same as also any other expenses, costs & charges incurred by NFL in any proceedings or

litigation arising out of any claim, demand or act on the part of the Contractor. NFL shall be

entitled to claim damages or compensation from the Contractor in that event. NFL shall

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also be entitled to recover the aforesaid amount from the money that may become due and

payable to the Contractor.

21. The contractor shall give preference to those employees who either have the AADHAR

Number or have applied for AADHAR Card or agreed to apply for AADHAR card to

establish their genuineness.

22. Contractor to Remove Unsuitable Employees: The Contractor shall, on instruction of the

Engineer In-Charge, immediately remove from the work any person employed thereon who

misbehaves or causes any nuisance or otherwise in the opinion of the Engineer In-Charge is

not a fit person to be retained on the work and such person shall not be again employed or

allowed on the works without the prior written permission of the Engineer In-Charge.

23. The Contractor shall be liable to the company for any Omission or Commission on his part

or on the part of his employees causing any loss, damages or inconvenience to the

plant/company. It is understood by the Contractor that in the event of any losses/damages

caused to the owner due to the reasons whatsoever within his control and the same

losses/damages are proved, the Contractor shall make good all the consequential

losses/damages to the owner without any protest & demur. These losses/damages shall be

apart from other claims/damages to which the owner is entitled under the contract or in the

course of law.

24. Loss to Plant during Execution: Any damage or loss caused to plant equipment etc. during

execution of this contract by the Contractor‟s employees will be made good by the

Contractor at his own cost and risk.

25. The Contractor shall pay the wages to the workmen directly without the intervention of any

Jamadars or Thekedars and the Contractor shall ensure that no amount by way of

commission or otherwise is deducted or recovered by Jamadars from the wages of workmen.

26. The Contractor shall ensure that the payment of the minimum wages to the labourers,

specified by the government from time to time, has been made in accordance with the

Minimum Wages Act. Upward revision of Minimum Wages from time to time shall be

deemed to be inbuilt in the quoted rates of the Contractor. If at any time, it is noticed or

it comes to the knowledge that the payment, to the labourers employed by the Contractor, is

not made in accordance with the Minimum Wages Act, NFL shall reserve the right to take

remedial action to regulate the payments.

27. The contractor has to make the payment to his workmen on or before 7th day of the

following month. In case contractor fail to pay, NFL, being the Principal Employer will

disburse the payment to his workmen employed for this work and deduct the amount so

paid from his bill. For this, NFL will recover additional 25% of the total wage bill of the

labour as departmental charges.

28. The Contractor shall comply with the provisions of Factories Act, 1948 & Contract Labour

(Regulation & Abolition) Act 1970 and rules framed there under & amended from time to

time.

29. In case of non compliance with any of the conditions / provisions contained in E.P.F. Act

1952 as amended from time to time, NFL reserves the right to provisionally retain 24% of

the Contractor's payment towards employees‟ and employer's contributions, which

may be released only on verification of Challan by Engineer In-Charge for deposit of PF

Contribution.

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30. Provident Fund Account Number (PF A/c. No.): The Contractor shall mention the

Account Number allotted by the Provident Fund Authorities in his Tender as per statutory

requirements.

31. The Contractor shall abide by all the Acts / Labour Laws related to PF, Wages, Holidays,

Leaves, and Overtime etc. The Contractor is required to comply with all statutory

provisions, from time to time, during the tenure of the contract.

32. Workmen Compensation / Insurance

37.1 In every case in which by virtue of the provision of Section 12, sub-section I of the

Workmen Compensation Act 1923 or any other law for the time being in force, NFL is

obliged to pay compensation to a workman employed by the Contractor in execution of

the work, NFL will recover the amount of the compensation so paid from the

Contractor‟s bill.

37.2 The Contractor will be solely responsible for any liability to his workers in respect of

any accident, injury arising out of and in the course of Contractor‟s employment. To

meet his aforesaid obligations under the Workmen Compensation Act, the Contractor

will obtain Cover Note under Workmen Compensation Policy from an Insurance

Company in respect of persons employed by him for carrying out his work and

obligations under the agreement. The contractor shall also take medical cover for the

workmen deployed by him to cover the medical treatment in respect of his workmen.

The premium payable for the aforesaid Insurance Policy shall be borne by the

Contractor. The Contractor shall ensure that the said Insurance Policy remains valid

till the expiry of the contract.

37.3 Photocopy of Workmen Compensation Act Insurance Cover along with the medical

cover is required to be submitted by the Contractor to NFL immediately after the issue

of L.O.I./Work Order but before the start of the work. Payment against the work done

will not be released to the Contractor until and unless photocopy of the Insurance

Cover is submitted to the NFL.

33. The Company will not be responsible for any injury sustained by the workers of the

Contractor during the performance of the above contract, any damage, compensation due to

any dispute between the Contractor and his workers. All liabilities arising out of any

provision of Labour Acts / Enactments hereto in force shall be the responsibility of the

Contractor. Any other expenditure incurred by NFL to face the situation arising out of the

negligence of the Contractor will be recovered from his dues payable by NFL under the

Contract.

34. The Contractor shall indemnify and keep indemnified the NFL against all losses and claims

for injuries or damages to any person or property of NFL whatsoever which may arise out of

the consequence of the execution of works either negligently or otherwise and against all

claims, demands, proceeding damages, cost, charges and expenses thereto whatsoever in

respect of or in relation thereto.

35. The Contractor shall at all times keep the NFL indemnified against all claims, damages or

compensation under the provisions of the Payment of Wages Act 1936, Minimum Wages

Act 1948, Equal Remuneration Act 1976, Workman‟s Compensation Act 1923, Employees

Liability Act 1938, Employment of Child Labour Act 1938, Abolition of Bonded Labour

Act and Contract Labour (Regulation & Abolition) Act 1970 or any other Act regulating the

employment of labour by the Contractor.

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The contractor shall at all times indemnify the owner against any claim which may be made

under the Workmen‟s Compensation Act 1923 or any statutory modifications thereof or

otherwise for or in respect of any damage or compensation payable in consequence of any

accident or injury sustained by any workman or other person whether in the employment of

the contractor or not.

36. In case, a contractor is so selected and who does not have PF code number, the CPSEs could

ask such contractor to get a code number, giving him a letter of intent regarding the contract,

so that he could apply and obtain a PF code number from the respective PF Commissioner

37. The Contractor shall ensure that all the formalities, required to be completed under the

existing laws of India for and/or in connection with engaging/employment of labours, have

been fulfilled. NFL shall be under no obligation to accept / admit any claim on this behalf.

38. Alterations, Omissions, Additions Or Substitutions of Work:

39.1 NFL shall have power to make any alteration in, omission from, addition to, or

substitutions for original specifications and instructions which may be considered

necessary, during the progress of work and the Contractor shall carry out the work in

accordance with any instruction which may be given to him in writing duly signed by

the Engineer In-Charge. Such alterations, omissions, additions, substitutions shall not

invalidate the contract and any altered, additional or substituted work, which the

Contractor may be directed to do in the manner above specified as a part of the work,

shall be carried out by the Contractor on the same conditions in all respects on which he

has agreed to do the main work.

39.2 If the rates for additional, altered or substituted work are specified in the contract for

the work, the Contractor is bound to carry out the additional, altered or substituted

work at the same rates as per specifications in the rate contract for that work.

39.3 In the event the extra or substituted items of the work does not fall in category as

above, the cost will be calculated on the basis of actual labour and consumable

materials utilized for the job. The quoted rates will be inclusive of overhead and profit.

The quantum of labour and consumable materials used will be assessed by the

Engineer-in-charge, whose decision in this respect will be final and binding upon the

contractor. The contractor will be required to obtain prior approval of NFL for rates

payable to him for such extra items.

In case, the contractor fails to be the extra and/or substituted work. NFL will have the

option to get the work done through another agency at the Contractors, risk and cost as

per clause No. 15 of General Terms and Conditions

39. Payment for Preparation of Bid Document

The Bidder shall not be entitled to claim any cost, charges, expenses, losses incidental to the

preparation and submission of this tender in any case.

40. Safety Regulations: The Contractor shall observe and abide by all the Fire and Safety

Regulations of the NFL. Before starting eddy current testing work, the Contractor shall

consult NFL's Safety Officer or the Engineer In-Charge, if the Safety Engineer is not

available, and familiarize himself with such regulations, copies of which will be furnished to

him by NFL, when requested. He shall be responsible for and must make good, to the

satisfaction of the NFL, any loss or damage due to fire to any portion of the work to be done

under this agreement or to any of the NFL's existing property.

15

All the accidents to Contractor's staff will be reported to the Safety Officer promptly.

This will, however, not relieve the Contractor of any other statutory obligations. The

Contractor shall not undertake any hot job without Safety Work Permit. He has to

maintain First Aid Box in his office/site.

All the workmen deployed by the contractor must wear proper Personal Safety

Equipments like Helmets, Full Body Harness Safety Belts, Face Shields, Hand gloves

etc, and this is the sole responsibility of the contractor to provide Personal Protective

equipments (PPEs). However Personal Protective Equipments shall be provided to the

contractor‟s workmen by NFL, on chargeable and permanent (non- returnable) basis.

The cost of the item plus 25 % overhead charges shall be recovered from the

contractor. Moreover, Special Safety Equipment required as per the job requirement will be

provided by NFL free of cost.

For any Default/ accident /loss due to the negligence of Contract/Workers, the liability

of contracts shall be “Absolute liability”

41. Time Extension:

If the Contractor requires any extension of time for completing the Work under the

CONTRACT he must apply to the NFL within seven days from the date of the occurrence of

the event on account of which he desires such extensions and the NFL may, if he thinks such

request reasonable, grant such extension of time as he may think necessary.

42. Continued Performance:

The Contractor shall not stop work in case of any dispute pending before

arbitrator/court/Tribunal in relation to the contract or otherwise unless further progress of

works has been rendered impossible due to non-fulfilment of any reciprocal promise.

Unilateral stoppage of work by the Contractor shall be considered a breach of CONTRACT

and the NFL shall be within its rights to take suitable and necessary action as it may deem fit

to adequately protect its own interests.

a. The Contractor shall comply with the provisions of Contract Labour (Regulation &

Abolition) Act, 1970 and rules framed there under as amended from time to time.

b. The contractor shall abide by all the Laws/Acts/Rules/ Regulations including labour

laws related to PF, Wages, Holidays, Leave, overtime, etc.

c. The Contractor shall ensure that the Payment of Wages to Labourer has been made in

accordance with minimum Wages Act. If at any time, it is noticed or it comes to the

knowledge the payment to the Labourer employed by the Contractor is not made in

accordance with the Minimum Wages Act, NFL shall reserve the right to take remedial

action to regulate the payment.

d. It is understood by the contract that in the event of any losses/damages caused to the

owner (NFL) due to the reasons whatsoever within his control and the same

losses/damages are approved, the contractor has to make good all the consequential

damages/losses to the Owner without any protest and demur. The damages/losses shall

be apart from other claims/damages to which the Owner is entitled under the contract

or in the course of Law.

e. The contractor shall ensure that all formalities / permissions/ licenses required be

completing / complying under the existing laws of India and amendments thereof time

16

to time for and in connection with this contract including engagement / employment of

laborers.

43. Force Majeure: The terms and conditions mutually agreed upon with respect to this

agreement shall be subject to Force Majeure. Neither the Contractor nor NFL shall be

considered in default in the performance of their obligations contained therein, if such

performance is prevented or delayed or restricted or interfered with by reason of War,

Hostilities, Revolution, Civil Commotion, Strike, Epidemic, Accident, Fire, Cyclone, Wind,

Flood, Earthquake, Regulation or Ordinance or Requirement of any Government or any

Sub-Division thereof, or Authority or Representative of any such Government and / or due

to Technical Snag/Reasons, or any other Act whatsoever, whether similar or dissimilar to

those enumerated, beyond reasonable control of the parties hereto, or because of any Act of

God. The party so affected, upon giving prompt notice to the other party, shall be excused

from such performance to the extent of such prevention, delay, restriction or interference for

the period it persists, provided that the party so affected shall use its best efforts to avoid or

remove such causes of non-performance, if possible, and shall continue performance

hereunder with the utmost despatch whenever such causes are removed. Should one or both

parties be prevented from fulfilling their contractual obligations by a state of Force-Majeure

lasting continuously for a period of three months, the two parties to the contract shall meet

and decide about the future course of action for implementation of the contract.

44. Settlement of Disputes:

All disputes or differences of any kind, whatsoever arising out of or in connection with the

CONTRACT, whether during the progress of the work or after its completion and whether

before or after termination of the CONTRACT, shall be referred by the Contractor to NFL

and NFL shall within a reasonable time after such representation, make and notify his

decision(s), thereon, in writing. The decision, directions and certificates with respect to any

matter, as is especially provided for by these conditions, given and made by NFL shall be

final and binding upon the Contractor. In case the decision of NFL is not acceptable by the

Contractor, he can resort to the remedies available to him under the Contract i.e.Arbitration.

However, if the final bill is signed by the Contractor as „Accepted‟ in full and final

settlement thereof, no dispute raised thereafter shall be valid.

45. Conciliation & Arbitration:

46.1 Except where otherwise provided in the contract all matters, questions, disputes or

differences whatsoever, which shall at any time arise between the parties hereto,

touching the construction, meaning, operation or effect of the contract, or out of the

matters relating to the contractor breach thereof, or the respective rights or liabilities of

the parties, whether during or after completion of works or whether before or after

termination shall after written notice by either party to the contract be referred to the

arbitration of Designated Unit Head / E.D / Functional Director / Chairman & Managing

Director, National Fertilizers Limited or his / her nominee (appropriate designated

authority may be inserted as per contract value).

If the arbitrator, to whom matter is referred, vacates his / her office by any reason

whatsoever then the next arbitrator so appointed by the authority referred above may

start the proceedings from where his predecessor left or at any such stage he may deem

fit.”

46.2 It is agreed by and between the parties that in case a reference is made to the Arbitrator

or the Arbitral Tribunal for the purpose of resolving the disputes / differences arising out

17

of the contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal

shall not award interest on the awarded amount more than the rate of SBI PLR / Base

Rate as applicable to NFL on the date of award of contract.

The venue of arbitration proceedings shall be at GUNA (M. P.).

47 Jurisdiction: Not withstanding any other court or courts having jurisdiction to try any civil suit

arising out of this contract, it shall be only the court of competent jurisdiction at Guna alone

(where the contract shall be deemed to have been entered into) to try such suits to the exclusion of

all other courts of the country and all causes of action in relation to the contract will therefore be

deemed to have arisen within the Jurisdiction of the Courts at Guna (Madhya Pradesh) only.

18

Annexure-IX

AGREEMENT

This contract made at GUNA (M.P.) this ________________ day of __________ 2018 between

NATIONAL FERTILIZERS LIMITED (A Government of India Undertaking) registered in India

under the Indian Companies Act, 1956 having its registered office at Scope Complex, Core No. III. 7,

Institutional Area, Lodhi Road, New Delhi – 110003 (hereinafter referred to as the “OWNER” which

expression shall include its successors and assigns) of the one part.

AND

M/s _____________________________________________________________________ having its

registered office at ______________________________________________________ (hereinafter

referred to as the “CONTRACTOR” which expression shall include its executors, representatives and

permitted assigns/ successors) of the other part.

WHEREAS

The owner is desirous of executing certain works more specifically mentioned and described in the

Order No. ____________________________________dated ____________________ for

`______________________(`____________________________________________________) and

whereas the contractor has agreed to execute the work as specified in the Tender Document and in the

Order mentioned above and also in the Contract Documents.

NOW, THEREFORE, THIS CONTRACT AGREEMENT WITNESSETH AS FOLLOWS:

ARTICLE _I

1.1 CONTRACT DOCUMENTS

The following documents shall constitute Contract Documents namely:

a) This Contract Agreement,

b) LOI/Work Order No.________________________________dated____________.

c) Our quotation No. ______________________________dated______________.

ARTICLE – II

2.1 WORK TO BE PERFORMED

In consideration of the payments to be made to the Contractor as hereinafter provided, he shall

with due care promptness, accuracy and workmanship execute the work in accordance with the

Approved Plans, Notice, General conditions and Directions of Contract, Technical

Specifications, Letter of Intent and Work Order.

2.2 Without prejudice to any other mode of service provided for in the contract documents or

otherwise available to the owner, any notice under or any other communication sought to be

served by the owner on the contractor with reference to the contract shall be deemed to have

19

been sufficiently served if delivered by hand or through Registered Post acknowledgement due

to the principal office of the contractor of Guna ( M.P.)

ARTICLE –III

3.1 WAIVER

No failure or delay by the owner in terms of the contract or any obligation or liability of the

contract in terms thereof shall be deemed to be waiver of such right, remedy obligation or liability

as the case may be, by the owner or notwithstanding such failure or delay, the owner shall be

entitled at any time to enforce such right, remedy obligation or liability, as the case may be.

ARTICLE – IV

4.1 NON ASSIGN ABILITY

The contract and benefits and obligations thereof shall be strictly personal to the contractor and

shall not on any account be assignable or transferable by the contactor.

IN WITNESS WHEREOF THE parties hereto have duly execute this contract in

DUPLICATE at the place, day and year first written / IN WITNESS WHEREOF the owner

has executed this contract in DUPLICATE at the place, day and year first above written while

the contractor has executed those presents the day and year hereunder written against the

Contractor(s).

SIGNED AND DELIVERED SIGNED AND DELIVERED

for and on behalf of for and on behalf of

National Fertilizers Limited

In the presence of In the presence of

1._________________ . 1. _____________________

2._________________ 2._____________________

20

Annexure-III

DECLARATION FORM-II

THE FOLLOWING DECLARATION TO BE SIGNED BY CONTRACTOR

Sr. Description

1. If a Tenderer has relations whether by

blood or otherwise with any of employees

of NFL (Owner), the Tenderer must

disclose the relation at the time of

submission of Tender, failing which, NFL

shall reserves the right to reject the

Tender or rescind the Contract.

YES / NO

(If Yes, give the following details)

Name &

Designation of the

Employee

Place of

Posting

Relation

with the

Employee

2. P.F. Registration No. of the Contractor to be intimated along

with Documentary proof thereof.

P.F. Registration

Number

3 PAN No. of the Contractor to be intimated along with

Documentary Proof thereof.

PAN Number

4 GSTIN Registration No. with documentary evidence

attached)

5(a) If the party is registered as Micro/Small/Medium Enterprises as

per MSMED Act 2006 promulgated by Govt. of India vide

notification dated 16.06.2006, please indicate the relevant

category and also enclose scanned copy (self certified) of the

certificate issued by concerned authorities.

5(b) It may also be confirmed if the MSES owned by SC/ST

Entrepreneurs and attached a copy of relevant certificates issued

by authorities concerned in support of your claim with the un-

priced Tecno-Commercial bid.

21

5(c) The above documents submitted by the bidder shall be duly

certified by the Statutory Auditor of the bidder or a practicing

Charted Accountant ( not being an employee or a Director or not

having any interest in the bidder‟s company/firm) where audited

accounts are not mandatory as per law. Otherwise, it will be construed that your organization is not a micro,

small or medium enterprises as per the provisions of MSMED Act

2006 and consequently you will not be eligible to the benefits

admissible under the MSMED Act 2006.

6 The bidder shall submit the name and address of the

firm/company along with its constitution giving status of the

same such as sole proprietorship/partnership or limited/private

firm etc along with its copies duly attested by Notary public as

evidence

(Signature of Tenderer with Seal)

Name: ________________________________

Address: ________________________________

________________________________

Place: ________________________________

Date: ________________________________

22

PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES:

Government of India, vide Gazette of India No. 503 dated 26.03.2012 has proclaimed the Public Procurement

Policy on procurement of goods and services from Micro and Small Enterprises (MSEs) by all central

Ministries/Departments/PSUs for promotion and development of Micro and Small Enterprises. Accordingly,

following provisions are incorporated:

i) Issue of Tender Documents to MSEs free of cost.

ii) Exemption to MSEs from payment of EMD/Bid security.

iii) In Tender, participating Micro and Small Enterprise quoting price within price band of L1+15% shall

also be allowed to supply a portion of requirement by bringing down their prices to L1 price in a

situation where L1 price is from someone other than a micro and small enterprises and such micro

and small enterprises shall be allowed to supply up to 20% of the total tendered value. In case of

more than one such Micro and Small Enterprises, the supply shall be shared proportionately (to

tendered quantity). Further out of above 20%, 4% (20% of 20%) shall be from MSEs owned by

SC/ST Entrepreneurs. This quota is to be transferred to other MSEs in case of non-availability of

MSEs owned by SC/ST entrepreneurs.

iv) The quoted prices against various items shall remain valid in case of splitting of quantities of the items

as above.

v) In case bidder is a Micro or Small Enterprise under the Micro, Small and Medium Enterprises

Development Act, 2006, the bidder shall submit the following:

a) Documentary evidence that the bidder is a Micro or Small Enterprises registered with District

Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries

Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises.

b) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish appropriate documentary

evidence in this regard.

vi) In case tendered item is non-splitable or non-dividable, MSE quoting price within price band L1 (other

than MSE) +15%, may be awarded for full / complete value of supplies / contract subject to

matching of L1 price.

vii) The MSEs owned by SC/ST entrepreneurs shall mean:

a) In case of Proprietary MSE, Proprietor(s) shall be SC/ST.

b) In case of Partnership MSE, the SC/ST partners shall be holding at least 51% share in the unit.

c) In case of Private Limited Companies, at least 51% share is held by SC/ST. If the MSE is owned

by SC/ST Entrepreneurs, the bidder shall furnish appropriate documentary evidence in this regard.

viii) The Public Procurement Policy for MSEs is meant for procurement of only Goods produced &

Services rendered by MSE and hence shall not be applicable for works contracts.

The above documents submitted by the bidder shall be duly certified by the Statutory Auditor of the bidder or a

practicing Chartered Accountant [not being an employee or a Director or not having any interest in the bidder‟s

company/firm) where audited accounts are not mandatory as per law.

If the bidder does not provide the above confirmation or appropriate document or any evidence, then it will be

presumed that they do not qualify for any preference admissible in the Public Procurement Policy (PPP), 2012.

23

Format F

„PROFORMA‟ FOR CONFIRMATION ON APPLICABILITY OF “MICRO, SMALL AND MEDIUM

ENTERPRISES DEVELOPMENT ACT, 2006 [MSMED ACT 2006)”

NIT No.: _________________________________________________________________

Name of Contract: _________________________________________________________

1. You may aware that “Micro, Small and Medium Enterprises Development Act 2006” („MSMED‟) has been

come into force w.e.f. 2nd October 2006, which has repealed the provisions of the old Act regarding Small Scale

Industrial undertakings.

2. As per the MSMED Act, Enterprises engaged in the manufacture / production of goods or rendering / providing

of services are to be classified into Micro, Small and Medium enterprises based on the investment in plant and

machinery/equipment.

3. Such Enterprises are required to file a memorandum in the prescribed form to the appropriate authority as

mentioned in the MSMED Act.

4. The term Enterprises stated in the above paragraph includes Proprietorship, Hindu undivided family, Association

of persons, Cooperative Society, Partnership firms, undertaking or any other legal entity.

5. For your ready reference, the definitions of Micro, Small and Medium enterprises are given below:

Classification of enterprises engaged in: (a) Manufacture or production of goods pertaining to any industry specified in the First Schedule to the Industries

(Development and Regulation) Act 1951 as:

Nature of Enterprise Investment in Plant & Machinery (#)

Micro Does not exceed Rs. 25 Lakh

Small More than Rs. 25 Lakh but does not exceed Rs. 5 Crores

Medium More than Rs. 5 Crores but does not exceed Rs. 10 Crores

(b) Providing or rendering services:

Nature of Enterprise Investment in Equipment

Micro Does not exceed Rs. 10 Lakh

Small More than Rs. 10 Lakh but does not exceed Rs. 2 Crores

Medium More than Rs. 2 Crores but does not exceed Rs. 5 Crores

(#) In calculating the investment in plant & machinery, the cost of pollution control, research and development,

industrial safety devices and such other items as may be specified will be excluded.

6. You are therefore requested to fill the “Format” [proforma attached] and submit the same along with proof of

valid document/ certificate [indicating registration no.] in your offer. In case same is not submitted along with

your offer, it will be presumed that your organization is not a micro, small or medium enterprises as per the

provisions of MSMED Act 2006 and consequently you will not be eligible to the benefits admissible under the

MSMED Act 2006.

24

Format - __ (A)

CONFIRMATION ON APPLICABILITY OF “MICRO, SMALL AND MEDIUM ENTERPRISES

DEVELOPMENT ACT, 2006 (MSMED ACT 2006)

NIT No.: _________________________________________________________________

Name of Contract: _________________________________________________________

1. We confirm that provisions of “Micro, Small and Medium Enterprises Development Act 2006” („MSMED‟) are

applicable to us and our organization falls under the definition of:

a. Micro Enterprise - [ ]

b. Small Enterprise - [ ]

c. Medium Enterprise - [ ] (Please put a tick in the appropriate box)

2. Copy of proof of valid document/ certificate [indicating registration no.] of being a Micro/ Small/ Medium

Enterprises is enclosed.

Place: ____________ Signature of Authorised Signatory

Date: ____________ Name: _____________________

Designation: ________________

Seal:

Note: In case above Format along with proof of valid document/ certificate [indicating registration no.] is not submitted in

offer, it will be presumed that your organization is not a micro, small or medium enterprises as per the provisions

of MSMED Act 2006 and consequently you will not be eligible to the benefits admissible under the MSMED Act

2006.

25

FORM-1

The offer against the subject job shall be submitted by the Contractors/Firms/Companies along

with the following information /documents complete in all aspects:-

1 Name of Applicant/Firm/Company i)Nationality ii) Full

Address

2 Company Profile

A Whether i) Private Limited Company ii) Un-divided Hindu

Family/Individual iii) Partnership Firm (Please attach certified

copy of partnership deeds/articles of association and

memorandum of association and power of attorney who is

signing documents on behalf of applicant/firm/company).

B Year of Establishment

C Name of Bankers and their full address. (Solvency Certificate

to be submitted for 30% value of the estimate value and it

should not have been obtained prior to six months from the

date of bid submission)

D Details of Equipment/ Machinery/Tools etc. owned by the

Firm. (attach separate sheet)

E Details of Staff Working with the Firm (attach separate sheets)

F Place of Business.

3 Provident Fund Code No. (duly certified copy to be enclosed)

4 Details of Labour Licence (duly certified copy to be

enclosed.)

5 Income Tax Permanent Account Number (PAN) (duly

certified copy to be enclosed.)

6 Annual Turnover during the last three financial years (Certified

copy of P&L Account and Balance Sheet etc. to be

enclosed.).

7 List of works executed (Details to be provided as per

attached Performa-2)

8

Has the applicant or any of his partner or shareholders been

black listed or delisted or put on holiday list from the approved

list of contractors or demoted to lower class or Order passed,

banning/suspending business with the Applicant etc. by any

Deptt, in the past? If Yes, please give the details.

9 A list of those persons who are working with the Applicant in

any capacity and who are near relatives to any of the employees

of the Owner (NFL) or in the Ministry/Department should be

submitted (Names are to be intimated if employment given to

such persons at later date).

26

10 Declaration by Contractors:

All the information filled herein and attached hereto are true to

the best of my knowledge and belief. It is further certified that

I/We will not get myself/ourselves registered under more than

one name.

Note: Please attach separate sheets for the details, wherever, necessary.

Signature of authorized person of the Firm/Company with seal

27

Form-II

Interested party is to submit the following with signed documentary proof.

S.No. Description Details of the Number

1 PF registration No.

2 PAN (Income Tax Permanent Account

No.)

3 a) GSTIN No.

b) Accounting Code No.

c) GST Code No.

4 Labour License No. (In general)

Labour License No. (Madhya Pradesh)

5 Year in which the party was established

Signature of the Contractor with Seal

28

Form -III

Offer shall be submitted by the interested party along with the signed documentary proof of the

following.

S.No. Description Status Remarks

1 Certified copy of last 3 year‟s

P&L account

Yes/No.

2 Employer of the party is whether

related with any NFL employee or

not. If yes, give the details.

Yes/No.

3 Bank reference/Bank solvency

certificate on Performa enclosed as

Performa-I. (Solvency Certificate

to be submitted for 30% value of

the estimate value and it should

not have been obtained prior to

six months from the date of bid

submission)

Yes/No.

4 Is the party enlisted / prequalified

with any other Govt. Deptt./Public

Ltd. Company? If yes, give the

details with the documentary

evidence.

Yes/No.

5 Financial capability of the party

with balance sheet (Copies of

audited balance sheets of last three

years to be attached)

6 Status of the party (whether Pvt. /

partnership / Public Ltd.,

partnerships deed/article of

association.)

Signature of the party/Contractor with seal

29

PROFORMA NO. –1

BANK REFERENCE LETTER/SOLVENCY CERTIFICATE

(On Bank‟s Letter Head)

Certified that M/s ………………………………………………………………at (address)

……………………………………………………………is having an account in our bank as per

following particulars:-

1. Type of Account : Cash-Credit/Current/Savings

2. Bank Account No. …………………………………

3. Solvency limit in Rs. ………………

4. Since when holding Account? …………………………

5. Financial Standing & Soundness : .SOUND/POOR

6. Dealing & Conduct of the Party : Satisfactory/Un-satisfactory

7. Any other comments ………………………………………………

This is issued on the request of M/s ………………………………………………………...

for submission to M/s. National Fertilizers Limited, Vijaipur, Distt. Guna (MP)

(Signature of Bank Manager)

Date :

Place :

Seal :

30

PROFORMA NO. –2

Eligibility Criteria of Parties W.R.T. Experience:

S.No Description Financial

Year

Annual Turnover (Supporting

documents to be submitted)

1 Average Annual Financial turnover

during last three years ending 31st

March of the previous financial

year.

2014-15

2015-16

2016-17

2 Experience of having successfully completed similar works during last five years ending

the day of month previous to the one in which applications are invited (i.e. xx.xx.2016 )

should be either of the following:-

a. Three similar completed work

costing each not less than the

amount equal to 40% of the

estimated cost (Estimated cost: Rs.

9.35 Lacs) excluding GST.

(Please attach copies of the work

orders along with the Performance

/ Completion Certificate)

1 Work Order Ref. No.

Name of Company

Contract Value

Contract Period

2 Work Order Ref. No

Name of Company

Contract Value

Contract Period

3 Work Order Ref. No.

Name of Company

Contract Value

Contract Period

OR

b. . Two similar completed work







Name of Company

Contract Value

Contract Period

31


/ Completion Certificate))


Name of Company

Contract Value

Contract Period

OR

c. One similar completed work







/ Completion Certificate))

1. Work Order Ref. No

Name of Company

Contract Value

Contract Period

NOTE:

1. Similar Work means Automatic Ultrasonic Inspection as per scope of work, experience as

per Tender Documents and SOR but quantities can vary.

2. Self attested documentary evidences to be enclosed.

3. Self attested documentary evidences for executed Work Orders given above to be enclosed.

4. Self attested documentary evidences for Performance/Completion Certificate of above given

Work Orders to be enclosed.

5. Experience relevant documents are to be taken for one year. If the period is more than one

year then the Contract value should be intra-polated for one year.

Signature of the Party/ Contractor with seal