AutomatedExportSystem

Common Reporting Questions

San Antonio, TX

May 31, 2000

AES Exemption Statement

Proper Exemption Reporting can keep your shipments from being delayed

Clear and Complete on “the first page of the BOL, AWB or Other Loading Documentation for carrier use, or the Carrier Outbound Manifest”

FTSR #168 and #168 Appendix 1 on the WEB

AES Exemption Statement

No difference between Option 2 and Option 3 Exemptions

NDR AES Filer ID - Shipment Reference # Example: NDR AES 222256789 - HOU12345

Option 4 - Get the Exporter ID Right!!!

NDR AES4 Exporter ID - Filer ID Example: NDR AES4 22081853600 - 222256789

Foreign Entity as Exporter

When the Foreign Entity is in the U.S. at the time of Export

Passport, VISA or Border Crossing Number

Do not use the Foreign Entity ID if the EIN, SSN or DUNS is known

Port of Exportation

Ports reported in AES must match against the Port of Exportation (Schedule D)

Only Ports valid for Export can be Reported

Port of Exportation must be valid for certain Methods of Transportation

Ports of Exportation (Schedule D) on the WEB

Port of Exportation

Port Name State AES Ves Air Rail RoadFix

2301 BROWNSVILLE, TX________ TX Y ____ Y Y Y Y N 2302 DEL RIO, TX____________ TX Y ____ N N Y Y N 2303 EAGLE PASS, TX_________ TX Y ____ N N Y Y N 2304 LAREDO, TX_____________ TX Y ____ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ____ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ____ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ____ N N N N N 2309 PROGRESO, TX___________ TX Y ____ N N Y Y N 2310 ROMA, TX_______________ TX Y ____ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ____ N N N N N 2393 BROWNSVILLE-CARTAGE TX N ____ N N N N N

SCAC/IATA & Carrier Names

SCAC or IATA must represent the name of the carrier moving the cargo out of the country

In AES - The Carrier Name should match the SCAC or IATA

Unknown SCAC/IATA must be used only when there is no code issued for the carrier. *M (99M) - FOR MEXICAN TRUCKS ONLY *F (99F), *C (99C), *U (99U) - FOR UNKNOWN AIR ONLY UNKN - FOR UNKNOWN VESSEL ONLY

HS/Schedule B Classifications

Download the current Classification Schedules from the WEB

Remove HTS Numbers Invalid for Export 168 total Perch Seeds

Codes 0000000001 - 0000000009 can only be used for American Goods Returned from Puerto Rico

Responding to Census Error Messages

Code Message Type Severity Create Date------------------------------------------------------------------------------- _ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I 03071997 _ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I 03071997 _ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I 03071997 _ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I 03051997 _ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I 03071997 _ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W 03071997 _ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I 03071997 _ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I 03071997 _ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W 03071997

Responding to Census Error Messages

DO NOT Disregard but VERIFY and take corrective action

Census parameters can be changed

Significant amounts of Census Errors under one HS/B Number must be reported to your Census Representative

Provide Filer ID, Shipment and Line Number, HS/B Number, description and an Invoice

AES Software Evaluation

Census/Customs define AES certification requirements to all AES participants

Census/Customs provide mandatory edits to AES participants

AES participants retest if problems are determined with AES software

NEED HELP?

Ask Questions or Comment, send an e-mail to: FTDASKAES@ccmail.census.gov Exemption Statements: #168 & #168 Amendment 1

census.gov/foreign-trade/regulations/index.html Schedule B Download

census.gov/foreign-trade/schedules/b/index.html Option 4 Approved Exporters List of HTS Numbers Invalid for Export

census.gov/foreign-trade/aes/aes.html Common Error Messages – Appendix A of AESTIR Port of Exportation (Schedule D) – Appendix D of AESTIR Mandatory Edits – Appendix Q of AESTIR

customs.ustreas.gov/aes (click on technical documentation & AESTIR) AES Public Meetings Presentations

census.gov/foreign-trade/aes/aes-two.html (scroll to presentations)