auto discounting on citi® supplier...

Auto Discounting on Citi® Supplier Finance

Index

Auto Discounting Process

System Requirements

Login Process through GTS Portal

Login Password Reset Procedure

Email Notifications

Reports

Inquiry

Auto Discounting Process

CITI SERVER

Uploaded Payment Instructions

will be Discounted Automatically

Buyers and Suppliers will access the system through internet under the GTS Portal security protection.

Buyer uploads the Payment Instructions which will be Auto discounted by Citi® Supplier Finance system.

You will receive the email Notifications of all the activities performed on your account.

2

Buyer Supplier

System Requirements

System Requirements

– You are required to install Adobe Flash Version 9 and above on your system to access the

portal

– All the pop-up blockers on your browser are required to be deactivated

– Internet Explorer 7 and above is required

Login Process Through GTS Portal

Login Process

– Login Process through GTS Portal helps the authenticated user to login into GTS portal using

a User Id and Password

– User Id would be combination of first two letters of your First Name and first two letters of your Last Name followed by a four digit random number

– You would be provided a temporary password, which is required to be changed at a first login

– You would be required to setup three security questions at the time of first login .The system will verify the user using these security questions on each subsequent login

Email – Login Information

The GTS Portal Login Information will be communicated to you via e-mail from [email protected]

You will be receiving two emails

On creation of user id you will receive an e-mail notification with the user id details

You will receive a second e-mail with the password details for your user id

PresenterPresentation NotesCo relate the texts with the next two screens

mailto:[email protected]

Email – User ID Email Notification This is the first e-mail received by user after generation of user id

User ID

Email – Password Notification This is the second e-mail received by user with the Temporary Password details for the user id generated

Secure Password

First Login Process Login to www.supplierfinance.transactionservices.citi.com

Select your country and click “GO”

Select the authentication mode as “Secure Password”; copy and paste the User ID and temporary password which was communicated by e-mail and click on Login

Temporary Password (Copy and Paste to avoid errors)

Login Method

User ID

http://www.supplierfinance.transactionservices.citi.com/

First Login Process For the first login, the system will ask to change the temporary password to a new password

Please refer to the Password policy for the New Password

Password Policy

Composition – The minimum password length is 6 characters – The maximum password length is 15 characters – The maximum repeating character length is 2 – Password should have at least 1 alphabet and 1 number

Expiration – Password expires after 180 days of inactivity – Password expires if not changed with in 180 day. – A warning will appear for the last five days before a password

is about to expire – Once the password has expired, the user will be forced to

change their passwords before continuing

External Users – Password expires after 180 days of inactivity – Password expires if not changed with in 180 days

Locking – Accounts are disabled after 6 successive incorrect passwords

Restrictions – The minimum number of days before a password can be

reused is 90 – The minimum number of passwords before reuse is 6

Click on change password

Enter New Password according to the password policy and Confirm

Enter the temporary password (Copy & Paste from the email received)

Enter your User ID

First Login Process For the first login, the system will ask to change the temporary password to a new password

Please refer to the Password policy for the New Password

Password Policy

Composition – The minimum password length is 6 characters – The maximum password length is 15 characters – The maximum repeating character length is 2 – Password should have at least 1 alphabet and 1 number

Expiration – Password expires after 180 days of inactivity – Password expires if not changed with in 180 days – A warning will appear for the last five days before a password

is about to expire – Once the password has expired, the user will be forced to

change their passwords before continuing

External Users – Password expires after 180 days of inactivity – Password expires if not changed with in 180 days

Locking – Accounts are disabled after 6 successive incorrect passwords

Restrictions – The minimum number of days before a password can be

reused is 90 – The minimum number of passwords before reuse is 6

First Login Process

For the first login, you will be asked to setup three unique Security Questions

The answers for the three questions set must be unique (cannot have same answer repeated more than twice)

Click on submit to complete the security questionnaire setup

You will need to answer one of these three questions which would be randomly asked, in order to access the application during future logins

User Second Login

Security Password Authentication Mode has 2 levels of security

1. User ID and Password

2. Security questionnaire which you setup during your initial log-on

1st Level Security Check

User Second Login

You must answer the Login question in order to access the application

You will only be able to view one of the 3 questions which you have already answered during your First Login

Submit your answer

If you submit a wrong answer, then the system will display the error message as below:

“Your answer is not the one you provided during the Security Questionnaire Setup. Please try again”

User Second Login Once you submit the right answer, you will be logged into GTS PORTAL

Click on ‘Supplier Finance’ tab to access Citi® Supplier Finance System

Users can refer the “Announcements” section for system updates, outages or for news/information

Your Entity name, User’s Name and

Business Date would be displayed

at the top of the screen

Citi® Supplier Finance

There are two main modules in Citi® Supplier Finance System

Supplier Finance: Supplier Finance Module for uploading the Payment Instructions

Data Admin: Data Admin Module which will be used for User Maintenance

The User Name and Business Date is

displayed at the top of the screen

Login Password Reset Procedure

How to reset your password?

In case you forget your password after your first time login, you can also reset your password at your end

Click on “User Login Help” on Login Page.

How to reset your password? You will be navigated to another page to reset the password

Select “Forgotten Secure Password”


Enter your User ID and Email ID

Select Submit Button


You would be asked one of the

Security Questions that

was set up during the First Time Login.

Enter the Answer to the

security question and Select “Submit”


You will receive confirmation screen on successful reset of your

password


You will receive a mail with a Temporary Secure Password which you would be required to change on your next login

Email Notifications

Email Notifications

Type of Notifications:

After the Payment Instructions are uploaded into Citi® Supplier Finance by the buyer, the system will send you an email informing you that there has been an activity on your account

After Payment Instructions are discounted, the system will send you an email informing Payment Instructions are discounted

For Payment method FedWire FT or ACH/ACH-CTX, the system will send an email informing you that the payment was sent out and funds should be available within next day

For security reasons, these emails will not contain any account numbers or transaction details

To view the further details of Notifications you can login into the Citi® Supplier Finance System

Sample Email Notifications

This Notification is sent when Payment Instructions are uploaded by the Buyer


This Notification is sent when Payment Instructions are Auto-discounted by Citi® Supplier Finance


This Notification is sent when Discounting proceeds are credited to the supplier through Funds Transfer

Reports

Reports in Citi® Supplier Finance The different reports available in Citi® Supplier Finance system are:

Latest Activity -The “Latest Activity” report will display information of the payments on the supplier’s account (i.e. the last activity day or recent days)

Received Payments - The “Received Payments” report will show the Payment Instructions issued by the buyer for a specified search criteria

Non-Discounted Payments - The "Non-Discounted Payments" report will display information of all payment instructions not yet discounted on the supplier’s account

Discounted Payments - 'Discounted Payments ' report displays information of all the discounted Payment Instructions as of current business date

Statement of Activity - The “Statement of Activity" report displays opening balance, closing balance and activities within a given period from a buyer

Cash Movement - The “Cash Movement” report displays the details of the actual amount credited to Clients account and also allows Downloading the report into a Excel Format for reconciliation

Statement List - The “Statement List” report will show the opening balance, closing balance and activity performed by the Buyer for a given period

Latest Activity The " Latest Activity " report will display information of the payments on the supplier’s account (i.e. the last activity day or recent days)

This Report will display the cash received and invoice or remittance details on the supplier’s account

This report will display the remittance information for Discount request & Settlement information like the discounting / settlement proceed, discount charges and fees charged to the supplier

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Latest Activity”

The System will display the Latest Activity window

The Supplier accounts will be available in the drop-down to be mapped as Source Account

Select the criteria for which you wish to view the Latest Activity. You can Select the period you wish to view activities performed. The report can be sorted using Sort By option

Click on the “View” button for the Report to be displayed.

Latest Activity

Click on Print button to print the report generated

Reports can also be downloaded in CSV format using Export Button

Report can be downloaded in PDF, HTML and XLS formats to your local workstation. To download it you need to navigate to Save Button

The remittance details can also be incorporated in the downloaded report by clicking the checkbox “Include Remittances in Report”

On clicking the “PMT ID” link i.e: Transaction ID Link you can view the Remittance Details of the Payment Instruction

Received Payments

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Received Payments”

The System will display the Received Payments criteria window

The Supplier accounts will be available in the drop-down to be mapped as Source Account. You can select a specific Buyer with the help of look-up image

Select the criteria for which you wish to view the Payments Received. You can select the period you wish to view activities performed. You can also specify the Payment reference number in Reference field . The report can be sorted using Sort By option


The “Received Payments” report will show the Payment Instructions issued by the buyer for a specified search criteria.

Received Payments

You can also view the remittance information of the Payment Instructions by clicking onto the “View Remittances” button. Remittance Details Information will be displayed in “Received Payments Remittances” Screen






Non-Discounted Payments The "Non-Discounted Payments" report will display information of all payment instructions not yet discounted on the supplier’s account

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Non-Discounted Payments”

The System will display the Non Discounted Payments criteria window

The Supplier accounts will be available in the drop-down to be mapped as Source Account. You can select a specific Buyer with the help of look-up image

Select the criteria for which you wish to view the Payments Not Discounted. You can select the period you wish to view activities performed. You can also specify the Payment reference number in Reference field . The report can be sorted using Sort By option


You can also view the remittance information of the Payment Instructions by clicking onto the “View Remittances” button. Remittance Details Information will be displayed in “Non Discounted Payments Remittances” Screen






Non-Discounted Payments

Discounted Payments The 'Discounted Payments' report displays information of all the discounted Payment Instructions as of current business date.

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Discounted Payments”

The System will display the Discounted Payments criteria window


Select the criteria for which you wish to view the Payments Discounted. You can select the period you wish to view activities performed. You can also specify the Payment reference number in Reference field . The report can be sorted using Sort By option

Click on the “View” button for the Report to be displayed. To reset or change search parameters entered Click on “Reset” button

Discounted Payments

You can also view the remittance information of the Payment Instructions by clicking onto the “View Remittances” button. Remittance Details Information will be displayed in “Non Discounted Payments Remittances” Screen






Discounted Payments

Click on Discount ID link to view discounting details

Statement of Activity The “Statement of Activity" report displays opening balance, closing balance and activities within a given period from a buyer

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Statement Of Activity”

The System will display the Statement Of Activity criteria window


Select the period you wish to view the account summary. The report can be sorted using Sort By option


Statement of Activity






Cash Movement Steps to perform Click on Payments option from the Menu bar and navigate to Report to click on “Cash Movement”

The System will display the Cash Movement criteria window


Select the period you wish to view the cash movement information


Cash Movement





On clicking the Date link you can view the cash movement details

Cash Movement Report- Invoice Information

Export will allow to download the report in CSV

Format

System will show File Download Pop-up window. Select “Open”

option to view the report or “Save” option to save the report

on to your hard drive

Cash Movement Report-Downloaded CSV file

System will download the report

on to your system in CSV format

Statement List

Steps to perform

Click on Payments option from the Menu bar and navigate to Report to click on “Statement List”

The System will display the Statement List criteria window

Select the days in the dropdown list

To download the Statement for the respective format select the record and click on “Download” button

Click on the “View” button after selecting the record for the Report to be displayed

Statement List

To download the viewed statement in its respective format click on “Download” button

Inquiry

Inquiry Reports in Citi® Supplier Finance

The different inquiry reports available in Citi® Supplier Finance system are:

Payments - The “Payment Inquiry” report gives information of Payment Instruction / Invoice for a known Reference number or Payment ID (PMT ID)

Remittance -The “Remittance Inquiry” report gives information of Payment Instruction / Invoice for a known Remit Number or PO Number

Credit Memo – The “Credit Memo” report gives information of credit memo on clicking on buyer reference link

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Payment

Steps to perform

Click the Payments option from the Menu bar and navigate to Inquiry and click on Payment

The System will display the Payment Inquiry criteria window

The Supplier accounts would be available in the drop-down to be mapped as Source Account. You can select a specific Buyer or all Buyer Accounts with the help of Look-up image

Enter Reference number or PMT ID for inquiry. (For accurate results, you may enter both). Advanced search can be done by giving issue date range, due date range or amount range

Click on “Reset” to change search parameters mentioned

Click the “Search” button to view the results

This inquiry function gives information of Payment Instruction/Invoice for a known Reference number or Payment ID (PMT ID)

Payment

On clicking the “PMT ID” link i.e: Transaction ID Link you can view the Payment Details of the Payment Instruction

Click on “Print” button to print the report generated



Remittance This inquiry function gives information of Payment Instruction/Invoice for a known Remit Number or PO Number

Steps to perform

Click the Payments option from the Menu bar and navigate to Inquiry and click on Remittance

The System will display the Remittance Inquiry criteria window

The Supplier accounts would be available in the drop-down to be mapped as Source Account. You can select a specific Buyer or all Buyer Accounts with the help of Look-up image

Enter Remit No. or PO No. and Remit Type for inquiry. (For accurate results, you may enter both). Advanced search can be done by providing Remit date range

Click on “Reset” to change search parameters mentioned

Click the “Search” button to view the results

Remittance Inquiry Result

Click Print to print this page in PDF format

Click Save to view and save this result in various formats

Click Export to view and save this file in CSV format

Click on PMT Id link to view transaction details in a pop up window

Credit Memo

Steps to perform Click the Payment option from

the Menu bar

Select Inquiry >> Credit Memo. The Credit Memo Inquiry window will be displayed.

Your account details would be available in the dropdown to be mapped as a Supplier Account

You can select the Buyer you wish to using the lookup option of the Buyer Account

Credit Memo Steps to perform

Click on Buyer Ref Link to view the details of Credit Memo

THANK YOU

Auto Discounting on Citi® Supplier Finance�Index Auto Discounting Process System RequirementsSystem RequirementsLogin Process Through GTS PortalLogin ProcessEmail – Login Information Email – User ID Email Notification Email – Password Notification First Login ProcessFirst Login ProcessFirst Login ProcessFirst Login ProcessUser Second LoginUser Second LoginUser Second LoginCiti® Supplier Finance Login Password Reset ProcedureHow to reset your password?How to reset your password?How to reset your password?How to reset your password?How to reset your password?How to reset your password?Email NotificationsEmail NotificationsSample Email NotificationsSample Email NotificationsSample Email NotificationsReportsReports in Citi® Supplier Finance Latest ActivityLatest ActivityReceived PaymentsSlide Number 36Non-Discounted PaymentsSlide Number 38Discounted PaymentsSlide Number 40Slide Number 41Statement of ActivityStatement of ActivityCash MovementCash MovementCash Movement Report- Invoice InformationCash Movement Report-Downloaded CSV fileStatement ListStatement ListInquiryInquiry Reports in Citi® Supplier Finance PaymentPaymentRemittanceRemittance Inquiry ResultCredit MemoCredit MemoSlide Number 58

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