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DEPARTMENT OF HEALTH AUTHORITIES, DELEGATIONS AND DIRECTIONS SCHEDULE
March 2013
Document Control: Corporate Governance Directorate Trim No: RSD-07918 For more information, contact: Corporate Governance Directorate 189 Royal St, East Perth WA 6004 [email protected] CONFIDENTIAL
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CONTENTS
SUBJECT PAGE
ABBREVIATIONS AND ACRONYMS .............................................................4
INTRODUCTION .............................................................................................5
Background ...................................................................................................5
General Principles .........................................................................................5
Using the Schedule ........................................................................................7
Examples .......................................................................................................8
MORE INFORMATION ..................................................................................10
SCHEDULE ...................................................................................................12
SCHEDULE
General Administration ...............................................................................13
Facilities and Properties .............................................................................18
Financial Administration .............................................................................19
Human Resources .......................................................................................25
Information Policy ........................................................................................31
Legal Administration ...................................................................................33
Ministerial Process ......................................................................................35
Procurement and Contracts ........................................................................36
Index to Schedule ........................................................................................40
VERSION CONTROL ....................................................................................44
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ABBREVIATIONS AND ACRONYMS
Abbreviation / Acronym Meaning / Expanded Reference
CCC Act Corruption and Crime Commission Act 2003
CFO Chief Finance Officer
CIO Chief Information Officer
CMO Chief Medical Officer
CP Chief Psychiatrist
DG Director General
Dir, CG Director Corporate Governance
Dir Fin, HCN Director Finance, Health Corporate Network
Dir, L&LS Director, Legal and Legislative Services
Dir, SWC Director, Statewide Contracting
Dir, SD Director, Service Delivery
DoH Department of Health
ED, RS Executive Director, Resource Strategy
ED, PAQ Executive Director, Performance Activity and Quality
EO Act Equal Opportunity Act 1984
FMA Financial Management Act 2006
FMR Financial Management Regulations 2007
FOI Freedom of Information
GA/SC General Agreement/Statutory Contract
GST Goods and Services Tax
GVS Government Vehicle Scheme
HAM Health Accounting Manual
HCN Health Corporate Network
HIN Health Information Network
HIRS Health Industrial Relations Service
HRM Human Resources Management
IC Information Circular
ICT Information and Communications Technology
JDF Job Description Form
L&LS Legal and Legislative Services
LSL Long Service Leave
MfH Minister for Health
MfMH Minister for Mental Health
OAG Office of the Auditor General
OD Operational Directive
OGS Other Goods and Services
PSMA Public Sector Management Act 1994
PSC Public Sector Commission
SES Senior Executive Service
SHEF State Health Executive Forum
SPO (FOI) Senior Policy Officer (Freedom of Information)
SSCA State Supply Commission Act 1991
TI Treasurer’s Instruction
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INTRODUCTION
This Schedule forms part of the Department of Health’s corporate governance framework and is an important reference document for all staff and all areas of the Department.
The Schedule sets out the approved delegations and authorisations for the Department, and specifies the positions or tier-level officers to whom delegated powers or authorisations have been granted.
It also describes the lines of legal authority which create the power to act in certain circumstances, and explains whether and how delegations or authorisations may be approved, along with any directions or limitations on the exercise of power. Information about related items such as departmental operational directives and state supply policies has also been included.
The Schedule will be reviewed regularly and updated as necessary. Comments and suggestions for updates are welcome and should be directed to the Manager, Ethical Standards, Corporate Governance Directorate.
Other legal entities forming part of the state public health system (usually referred to as WA Health) have their own authorities, delegations and directions schedules. They can be accessed via the intranet sites of the North Metropolitan Health Service (NMHS), the South Metropolitan Health Service (SMHS) and the WA Country Health Service (WACHS).
Background
Organisations achieve their goals through people and the distribution of power and responsibility.
In the public sector, where the source of authority is often a statute, powers and obligations are frequently phrased in terms of being granted to or imposed on individuals holding specific positions (eg a power granted to the Director General of a specific department or a duty imposed on the CEOs of defined accountable authorities).
Often, it would be impossible for the individuals holding such positions to physically achieve the demands set out in the legislation without support, which necessitates the employment of staff and the delegation or authorisation of power to officers within a framework which both facilitates and constrains the exercise of authority.
The Schedule is intended to describe that framework in practical terms.
General Principles
Some, but not all, powers and responsibilities can be delegated – some can only be delegated with restrictions, and some cannot be delegated nor can authority to act be given to another position or officer.
When powers and responsibilities are delegated or authorisations given, they must be exercised cautiously and within any limitations imposed by law or the policies of government, the Department of Health and the Departments of Treasury and Finance.
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Delegations are to positions or tier-level officers, not to individuals
When an officer exercises a delegated power, they do so in their name and position title, doing so as the delegate (ie the person to whom the power is delegated).
If a position ‘holds’ a delegation, only the original delegator of the power can rescind the delegation.
A person formally appointed to act in a position may exercise the delegations associated with that position, unless the terms of the acting appointment expressly exclude it.
Delegations are not usually able to be further delegated. If sub-delegation is allowed with respect to a specific power, it will be noted in the Schedule.
When an officer exercises an authorised power, they do so on behalf of the person originally holding the power – and that person (ie the originator) remains responsible for the exercise of the power.
Delegates may not act in their own interest
A person may not exercise the power granted under a delegation if it would generate a conflict of interest or confer a benefit on them personally. For example, a delegate may not approve their own overtime, leave, expense claims or higher duty payments.
In such situations, approval should be sought from the delegate’s line manager or, if that person does not hold the necessary power, from another person senior to the delegate who does.
Acts of delegates must be in writing
Whenever an authority delegated by instrument is exercised, that exercise is to be recorded in writing under the signature of the authorised person.
No officer is authorised to sign or to exercise a delegation on behalf of another.
If a situation arises which requires the exercise of authority or a delegated power outside normal operating procedures, the decision-making process should be documented and, if possible, advice sought – more information can be obtained from the Department’s Corporate Governance Directorate or Legal and Legislative Services.
Dollar amounts and GST
Unless otherwise noted, dollar amounts used in the Schedule are GST-inclusive.
State Supply Commission and the Departments of Treasury and Finance
In 2009 and 2010, the State Supply Commission (SSC) was merged with the Department of Treasury and Finance as part of the Government's drive to increase efficiency in the public sector.
In 2011, the Department of Treasury and Finance was renamed the Department of Treasury. At the same time, the State Revenue, Government Procurement, Building Management and Works and Shared Services functions of the Department of Treasury and Finance were transferred to a newly created Department of Finance.
Throughout those changes, the State Supply Commission Act 1991 and the related policies have remained, and continue to be, operative.
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Accountable Authorities, including the Department of Health, are required to continue to purchase goods and services in accordance with SSC supply policies and to comply with the requirements of any partial exemptions.
Using the Schedule
The Schedule describes delegations and authorisations to positions and position-level ‘tiers of responsibility’ – where the tiers reflect reporting levels ‘down’ from the Director General, who is categorised as Tier 1.
If responsibility for a function or action has been delegated or authorised, it will be described in the Schedule as having been allocated to a Tier level or to a specific position. The indicative Tier hierarchy, while subject to changes of organisational structure and position titles, is as follows:
Tier 1: Director General
Tier 2: Executive Directors
Chief Finance Officer
Chief Medical Officer
Chief Psychiatrist
Tier 3: Chief Health Officer
Chief Nursing Officer
Directors
Tier 4: Managers
Tier 5: Senior Officers
In some instances, delegation or authorisation is made to a specific position rather than, or in addition to, a Tier level. This may be to accommodate specific legislative requirements or because of the subject matter and the need for expert knowledge. Examples and more information can be found in the following section of this Introduction.
Changes to law (eg the Financial Management Act), policy (eg the Health Accounting Manual) and organisational structure (eg position titles) may affect the currency of the Schedule. Readers are accordingly reminded that, while the Schedule refers to the titles and identification codes of relevant documents (eg the WA Health Staff Air Travel Policy and Guidelines (OD 0378/12)), documents may have been changed or updated since the last review of the Schedule. Where available, hyperlinks are provided to electronic versions of policies and reference documents.
The currency of documents (along with the titles and IDs of any superseding items) can be checked via the Directives and Circulars search facility on the Department’s intranet site (Holii): http://www.health.wa.gov.au/circularsnew/search.cfm
Where reference material is not within the Department’s control, notes about where more information can be found have been included and, where possible, hyperlinks have been provided to the websites of responsible external agencies.
The current (and only approved) version of the Schedule is available from the Department’s intranet site (Holii): http://intranet.health.wa.gov.au/adds
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Examples
Some powers and responsibilities can be delegated
In the following example (from the General Administration section of the Schedule – Item 5a):
the DG has the power (under s29 of the Public Sector Management Act 1994 (PSMA) to authorise the issuing of press releases;
that power can be delegated (under s33 of the PSMA); the power has been delegated to Tier 2 officers (ie to officers who are one
level below the DG) and to the Manager, Media and Communications; * there is relevant information available about press releases and media
communication, which can be found in the identified ODs.
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional
Information
Media and Press
a. Authority to issue press releases
More information can be found in the Policy on Use of Official Information and Public Comment (OD 0327/11), the policy outline on Media Communication (OD 0113/08) and the directive on Public Relations and Media Coordination During a Disaster or Major Incident (OD 0208/09). **
DG PSMA s29 PSMA s33 Tier 2; Manager, Media
and Communications
*
* Tier 2 officers report directly to the DG and are usually of Executive Director or Chief Officer level. In this case, authority has also been delegated to the Manager, Media and Communications because of the expertise and knowledge presumed to be held by that position’s incumbent.
** Hyperlinks are provided to relevant directives or circulars on the Health on-line information intranet (Holii).
Some powers and responsibilities can be delegated, but with restrictions
For example, from the Human Resources section of the Schedule (Item 80):
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
Classification of Positions
Recommendations to relevant tribunals and the Public Sector Commission concerning the classification of positions other than SES.
PSMA s29(1)(h)
PSMA s33 Tier 4 DG Subject to Public Sector Commission (PSC) regulations, standards and guidelines. *
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* Where relevant information lies outside WA Health’s control, hyperlinks are provided to the websites of external bodies.
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Some powers and responsibilities cannot be delegated, but a position or officer may be given authorisation to act or decide
For example, from the General Administration section of the Schedule (Item 3)
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
Motor Vehicles - Procedures and Practices
Ensure approved procedures and practices relating to government motor vehicles comply with government policy and the WA Health Motor Vehicle Fleet Policy
DG More information can be found in the WA Government Fleet Policy and Guidelines and the WA Health Motor Vehicle Fleet Policy (OD 0232/09).
No power to delegate - authorisation only
Tier 4 FMA s78; TI 411
Some powers and responsibilities cannot be delegated, nor can authority be given to another position or officer to act or decide
For example, from the Financial Administration section of the Schedule (Item 64a):
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
Approval to write off fees and other matters:
a. less than $100,000
DG FMA s78, s48(2), (3) and (4); FMR r7; PSMA s29; TI 807
No power to delegate or authorise
Applications for write-offs must be considered by a director-level officer prior to submission to the DG for final approval. The CFO must maintain a register of approved write-offs (TI 807(3)).
DG *
* Where there is no power to delegate or the power has not been delegated, the position or officer holding the original authority is confirmed in the ‘Delegated Authority’ column.
More information
For many staff, only some parts of the Schedule will be relevant to their positions and duties. For staff in senior and managerial positions, many of the powers and responsibilities described will be relevant to their functions if not their daily activities (eg Human Resources and Financial Administration).
It is highly recommended that all departmental staff are made aware of the existence of the Schedule and encouraged to familiarise themselves with it.
For more information about the Schedule, or to provide updates or comments, contact the Manager, Ethical Standards, Corporate Governance Directorate (see http://intranet.health.wa.gov.au/corporategovernance/home/index.cfm for more information).
Questions about the legal aspects of delegation and authorisation should be directed to Legal and Legislative Services (see http://intranet.health.wa.gov.au/LLSD/home/ for more information and contact details).
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Information about Treasurer’s Instructions and the Health Accounting Manual can be obtained from the Health Corporate Network (HCN) website.
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AUTHORITIES, DELEGATIONS AND DIRECTIONS SCHEDULE
SUBJECT PAGE
General Administration ....................................................................................13
Facilities and Properties ..................................................................................18
Financial Administration .................................................................................19
Human Resources ............................................................................................25
Information Policy ............................................................................................31
Legal Administration .......................................................................................33
Ministerial Process ..........................................................................................35
Procurement and Contracts ............................................................................36
Index to Schedule ............................................................................................40
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General Administration
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
1 Misconduct Reporting
Ensure matters concerning misconduct are reported to the Corruption and Crime Commission (CCC)
DG CCC Act s28 No power to delegate or authorise
DG More information can be found in the WA Health Misconduct: Reporting Operational Directive (OD 0036/07), the Fraud and Corruption Control Plan (OD 0046/07) and the amended WA Health Misconduct and Discipline Policy (OD 0323/11).
2 Motor Vehicles - Government Vehicle Scheme
Approval for: Applications and approvals must comply with the WA Government Fleet Policy and Guidelines (see www.finance.wa.gov.au) and the WA Health Motor Vehicle Fleet Policy (OD 0232/09).
a. admission to Government Vehicle Scheme (GVS)
DG FMA s52, s53; PSMA s29
PSMA s33 - not delegated
DG
b. supply of private plates under GVS
DG PSMA s29 PSMA s33 - not delegated
DG
3 Motor Vehicles - Procedures and Practices
Ensure approved procedures and practices relating to government motor vehicles comply with government policy and the WA Health Motor Vehicle Fleet Policy
DG FMA s78; TI 411
No power to delegate - authorisation only
4 More information can be found in the WA Government Fleet Policy and Guidelines (see www.finance.wa.gov.au) and the WA Health Motor Vehicle Fleet Policy (OD 0232/09).
4 Motor Vehicles - Lease / Purchase
Approval for purchase or lease of new vehicles:
More information can be found in the WA Government Fleet Policy and Guidelines (see www.finance.wa.gov.au) and the WA Health Motor Vehicle Fleet Policy (OD 0232/09).
a. Passenger vehicle - lease
DG FMA s52, s53; PSMA s29
PSMA s33 2
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Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
b. Commercial vehicle - purchase
DG FMA s52, s53; PSMA s29
PSMA s33 2
5 Media and Press
Authority to: More information can be found in the Policy on Use of Official Information and Public Comment (OD 0327/11), the policy outline on Media Communication (OD 0113/08) and the directive on Public Relations and Media Coordination During a Disaster or Major Incident (OD 0208/09).
a. issue press releases
DG PSMA s29 PSMA s33 2;
Manager, Media and
Communications
b. talk to media DG PSMA s29 PSMA s33 2;
Manager, Media and
Communications
6 Public Relations
Approval of arrangements having an important public relations aspect (eg opening ceremony for new facilities)
DG PSMA s29 PSMA s33 - not delegated
DG More information can be found in the policy outline on Media Communication (OD 0113/08).
7 Travel Approval
Approval to travel:
The potential for conflict of interests must be considered and managed in all cases. More information can be found in the Managing Conflict of Interest Policy and Guidelines (OD 0264/10).
a. Intrastate (by car)
DG PSMA s29 PSMA s33 5 More information can be found in the WA Health Motor Vehicle Fleet Policy (OD 0232/09).
b. Intrastate (by air)
DG PSMA s29 PSMA s33 3 More information can be found in the Premier's Circular Guidelines for Official Air Travel by Government Employees (2009/04 - see www.dpc.wa.gov.au) and the WA Health Staff Air Travel Policy (OD 0378/12).
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Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
c. Interstate DG PSMA s29 PSMA s33 - not delegated
DG More information can be found in the Premier's Circular Guidelines for Official Air Travel by Government Employees (2009/04 - see www.dpc.wa.gov.au) and the WA Health Staff Air Travel Policy (OD 0378/12).
d. Overseas MfH Executive Power
Not delegated MfH More information can be found in the Premier's Circular Guidelines for Official Air Travel by Government Employees (2009/04 - see www.dpc.wa.gov.au) and the WA Health Staff Air Travel Policy (OD 0378/12).
8 Travel Accommodation - Approval
Approval of accommodation:
The potential for conflict of interests must be considered and managed in all cases. More information can be found in the Managing Conflict of Interest Policy and Guidelines (OD 0264/10).
Payment/reimbursement is subject to the provision of appropriate receipts or documentation.
a. Up to standard rate
DG PSMA s29 PSMA s33 5 More information can be found in the information circular Camping Allowance and Travelling, Transfer and Relieving Allowance (IC 0075/10).
b. In excess of standard daily rate
DG PSMA s29 PSMA s33 3 More information can be found in the WA Health Staff Air Travel Policy (OD 0378/12) and the information circular Camping Allowance and Travelling, Transfer and Relieving Allowance (IC 0075/10).
9 Travel - Conferences / Conventions
Approval to attend:
The potential for conflict of interests must be considered and managed in all cases. More information can be found in the Managing Conflict of Interest Policy and Guidelines (OD 0264/10).
a. Local DG PSMA s29 PSMA s33 5 Subject to local purchasing limits and support from senior management.
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Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
b. Intrastate DG PSMA s29 PSMA s33 4 Subject to local purchasing limits.
c. Interstate DG PSMA s29 PSMA s33 3 More information can be found in the Premier's Circular Guidelines for Official Air Travel by Government Employees (2009/04 - see www.dpc.wa.gov.au) and the WA Health Staff Air Travel Policy (OD 0378/12).
d. Overseas MfH Executive Power
Not delegated MfH DG endorsement must be obtained prior to seeking MfH approval.
10 Use of employee's own vehicle for official business
Authorise use of employee’s vehicle:
a. On a permanent basis
DG PSMA s29 PSMA s33 3
b. On an ad hoc basis
DG PSMA s29 PSMA s33 4
11 Publications
a. Authorise new reports, publications and new editions of existing publications
DG PSMA s29 PSMA s33 3
b. Permission to publish if purely professional or scientific
DG PSMA s29 PSMA s33 2
c. Permission to publish any document or publication of a provocative or politically sensitive nature
DG PSMA s29 PSMA s33 - not delegated
DG Depending on the subject and circumstances, the DG may consult with the MfH.
12 Records Access
a. Authorise perusal of staff member's own personal file
DG PSMA s29 PSMA s33 4 Staff have the right to view their own files; however, access must be arranged through an authorised HRM officer.
b. Authorise perusal of the personal file of another staff member
DG PSMA s29 PSMA s33 4 Managers have authority to view the files of staff for whom they are responsible; however, they and other staff may only access personal files with the approval of an authorised HRM officer.
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Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
c. Authorise access to records by the members of the public under the Freedom of Information Act
DG PSMA s29 PSMA s33 SPO (FOI) More information can be found in the Freedom of Information Act and the WA Health FOI Procedures Manual (accessible via the Corporate Governance intranet site).
d. Authorise access to all departmental records
DG PSMA s29 PSMA s33 Dir, CG The Director, CG can authorise officers within the Corporate Governance Directorate to make decisions regarding access.
Item numbers 13-15 have been reserved for use re General Administration, but are not currently allocated.
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Facilities and Properties
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
16 Departmental Facilities
Authority to enter into agreements to allow voluntary / subsidised organisation to use departmental facilities
DG PSMA s29 PSMA s33 3
17 Facilities Management
Approval to initiate and develop facilities, including tender process:
Within approved budget. Unless otherwise noted, all dollar values are GST-inclusive.
a. Major new facilities or remodelling (exceeding $1M)
DG PSMA s29 PSMA s33 ED, RS
b. Minor new facilities or remodelling
DG PSMA s29 PSMA s33 3
18 Property
a. Approval of purchase, rental or lease of land
MfH Executive Power
Not delegated MfH Within approved budget.
b. Approval of purchase, rental or lease of building
MfH Executive Power
Not delegated MfH Within approved budget.
c. Submission to MfH for Property Office leasing
DG PSMA s29 PSMA s33 - not delegated
DG Property Office leasing includes, for example, office accommodation.
Item numbers 19-24 have been reserved for use re Facilities and Properties, but are not currently allocated.
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Financial Administration
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
25 Accounting Forms
Approval of the format of accounting forms other than Treasury and Finance forms
DG TI 819 No power to delegate - authorisation only
CFO
26 Financial Management Manual
Ensure procedures are established which provide adequate control over the custody, issue and maintenance of the financial management manual
DG TI 701 No power to delegate - authorisation only
Dir Fin, HCN More information can be found in the Health Accounting Manual (HAM).
27 Accounting Records - Destruction
Approve destruction of specific accounting records
DG TI 804(2) No power to delegate - authorisation only
CFO Must be carried out in accordance with the HAM (Section 202), and not within two years of completion of a relevant OAG Financial Attest Audit.
28 Act of Grace Payments
Submissions: Applications for Act of Grace payments must be considered and approved by the relevant ED and the DG prior to submission.
a. Up to $250,000
Treasurer FMA s78, s80, FMR r8; TI 319(2) and 319(3)
FMA s74(1) MfH
b. Over $250,000
Treasurer with prior
approval of Governor
FMA s78, s80, FMR r8; TI 319(2) and 319(3)
No power to delegate or authorise
Treasurer
29 Advertising
Authorise expenditure on advertising (including all expenditure on media, but excluding recruitment, selection and advertising)
DG PSMA s29 PSMA s33 2
30 Annual Report and Budget
Preparation of Annual Report
DG FMA Part 5 No power to delegate -
CFO More information can be found in the HAM (Sections
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Action Authority Power to Delegate
Delegated Authority
Comments and Additional Information
Source
and Annual Budget
authorisation only
1507 and 2102).
31 Bank
Opening and maintenance of a bank account for purposes and conditions approved by Treasury
DG FMA Part 2 No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 406).
32 Bank Reconciliation
Determine reconciliation requirements for cheque records to bank accounts
DG FMA Part 2 No power to delegate - authorisation only
CFO
33 Banking
Approval to bank less frequently than daily
DG FMA s78; TI 206
No power to delegate - authorisation only
CFO
34 Budgets
Approval to amend established budgets
DG FMA s52 No power to delegate - authorisation only
CFO Subject to endorsement by Treasury.
35 Cash Receipts
Approval of cash receipt forms / mechanisms - eg computerised imprints
DG FMA s78; TI 701(5)(i)
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 405).
36 Certifying and Incurring Officers - Appointment
Appointment of officers under the FMA and TIs:
More information can be found in the HAM (Section 208).
a. Certifying Officer
DG FMA s78; TI 304
No power to delegate - authorisation only
CFO
b. Incurring Officer
DG FMA s78; TI 304
No power to delegate - authorisation only
CFO
37 Authority for Incurring and Certifying
Authority for same officer to incur and certify
DG FMA s78; TI 304
No power to delegate - authorisation only
CFO In a manual environment, the authority is limited to items of no more than $1,000 value.
38 Chart of Accounts
Maintenance of departmental Chart of
DG FMA s52 No power to delegate - authorisation
Dir Fin, HCN More information can be found in the HAM (Section
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Action Authority Power to Delegate
Delegated Authority
Comments and Additional Information
Source
Accounts only 301).
39 Cheque Replacement
Issue of cheques in lieu
DG FMA s78; TI 701(5)(ii)
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 609).
40 Cheque Signatures
Approval for signing of cheques by other than two officers
DG FMA s78; TI 310(5)
No power to delegate; no authority given
DG
41 Collection Agency
Appointment of collection agency
DG FMA s78; TI 202
No power to delegate - authorisation only
CFO
42 Collectors of Public Moneys
Appointment of Collectors of public moneys
DG FMA s78; TI 701, TI 801
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 402).
43 Fees and Charges
Annual review of fees and charges
DG FMA s78; TI 810
No power to delegate - authorisation only
CFO
44 Insurance Cover
Ensure that assets are subject to an appropriate level of insurance cover
DG FMA s78; TI 812
No power to delegate - authorisation only
CFO
45 Monetary Forms
Control over the acquisition, usage, storage and disposal of all monetary forms
DG FMA s78; TI 701
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 203).
46 Monies Shortages or Surplus
Maintains controls and Register
DG FMA s78; TI 803
No power to delegate - authorisation only
4
47 Patient Travel
Approval to meet part or total cost of patients requiring interstate treatment
DG PSMA s29 PSMA s33 CMO
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48 Payment Record
Approve format of manual payment record
DG FMA s78; TI 308
No power to delegate; no authority granted
DG
49 Personal Cash and Cheques
Approval to keep personal cash or cheques in a safe or strongroom
CFO FMA s78; TI 214
No power to delegate; no authority granted
CFO
50 Petty Cash
Determine maximum monetary limit and classes of expenditure for petty cash purposes
DG FMA s78; TI 701(5)(ii)
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 601).
51 Public Property – Custody, Issue and Use
Ensure compliance with procedures and practices relevant to the custody, issue and use of public property, including registers and stocktakes
DG PSMA s29, TI 406, TI 410
PSMA s33 5 More information can be found in the HAM (Section 803.5).
52 Public Property - Disposal
Approval of the means for disposing of public property - eg auction, destruction (values are per line item):
Subject to SSC policy, procedures and restrictions; more information can be found in the SSC Disposal of Goods policy. Assets may only be disposed of after an Asset Disposal Form has been completed and sent to the Health Corporate Network.
a. Up to $1,000 DG PSMA s29 PSMA s33 5
b. $1,001 to $10,000
DG PSMA s29 PSMA s33 4
c. $10,001 to $100,000
DG PSMA s29 PSMA s33 - not delegated
DG
53 Public Property - Other
Ensure that all other property is recorded in a register as prescribed in the Health Accounting Manual
DG FMA s78, TI 410
No power to delegate - authorisation only
5
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Comments and Additional Information
Source
54 Purchasing (Credit) Card - Issue or Replacement
Issue / replacement of purchasing (credit) card to an officer and conditions of use
DG FMA s78, TI 321
No power to delegate - authorisation only
HCN PCard Administrator
55 Receipting of Moneys
Approve receiving of moneys through credit / debit card scheme
DG FMA s78; TI 213(1)
No power to delegate; no authority granted
DG
56 Salaries and Wages - Pay Period and Pay in Advance
Approve pay period and pay dates for salaries and wages staff
DG FMA s78; TI 507; PSMA s29
PSMA s33 - not delegated; no authority granted
DG
57 Salaries and Wages - Deductions
Approve categories for voluntary deductions from salaries and wages
DG FMA s78; TI 515(4); PSMA s29
PSMA s33 - not delegated; authorisation under FMA only
Director Employee Benefits,
HCN
58 Security Documents
Determine items to be classed as 'security documents'.
DG FMA s78; TI 811(1)
No power to delegate - authorisation only
CFO
59 Security Documents Register
Maintenance of a register of security documentation
DG FMA s78; TI 811(2)
No power to delegate - authorisation only
2 More information can be found in the HAM (Section 205).
60 Supplementation of Appropriations
Subject to Treasury through MfH requisition for additional funds from Treasurer's advance
DG FMA s78; TI 302
No power to delegate - authorisation only
CFO
61 Trust Fund Moneys - Accountability
Identify and classify donations, bequests and grants, which are not general operating revenues as true trust moneys or special purpose
DG FMA s78; TI 801, 806; PSMA s29
PSMA s33 - not delegated; authorisation under FMA only
CFO
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Source
moneys
62 Special Purpose and Trust Fund Statements
“For and on behalf of” Accountable Officer - sign and forward copies of proposed special purpose statement or trust statement to Under Treasurer for approval
DG FMA s78, TI 802
No power to delegate - authorisation only
CFO
63 Telephone and Telecommunications – Use of private equipment and/or reimbursement
Authority to approve the use of private equipment and/or reimbursement for expenses
DG PSMA s29 PSMA s33 2 The use of privately owned equipment for DoH related purposes, particularly if it involves connection to a WA Health IT network, is restricted. More information can be found in the Mobile Telephone Policy and Guidelines (OD 0337/11).
64 Write-offs
Approval to write off fees and other matters:
HCN maintain a register of approved write-offs (TI 807), and must be advised of all approvals.
a. less than $100,000
DG FMA s78, s48(2), (3) and (4); FMR r7; TI 807; PSMA s29
No power to delegate or authorise
DG Applications for write-offs must be considered by a director-level officer prior to submission to the DG for final approval.
b.$100,000 to $250,000
MfH FMA s78, s48(2), (3) and (4); FMR r7; TI 807; PSMA s29
No power to delegate or authorise
MfH Applications for write-offs must be considered by a director-level officer prior to submission to the DG for his/her consideration of whether to submit an application to the MfH.
c. greater than $250,000
MfH FMA s78, s48(2), (3) and (4); FMR r7; TI 807; PSMA s29
No power to delegate or authorise
MfH
(with prior approval of
the Governor)
Applications for write-offs must be considered by a director-level officer prior to submission to the DG for his/her consideration of whether to submit an application to the MfH.
Item numbers 65-79 have been reserved for use re Financial Administration, but are not currently allocated.
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Human Resources
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
80 Classification of Positions
Recommendations to relevant tribunals and Public Sector Commission concerning the classification of positions other than SES.
DG PSMA s29(1)(h)
PSMA s33 4 Subject to Public Sector Commission (PSC) regulations, standards and guidelines.
81 Approval to amend JDFs
a. Level 1-7 (PS or equivalent)
DG PSMA s29(1)(h)
PSMA s33 4 In accordance with PSC guidelines.
b. Level 8 (PS or equivalent)
DG PSMA s29(1)(h)
PSMA s33 In accordance with PSC guidelines.
3
c. SES and non SES positions above Level 8
DG PSMA s29(1)(h)
PSMA s33 2 In accordance with PSC guidelines.
82 Approval to classify and approve work value reclassifications
a. Level 1-8 (PS or equivalent)
DG PSMA s29(1)(h)
PSMA s33 3 In accordance with PSC guidelines and as approved by the Department of Health Classification Review Committee.
b. Other DG PSMA s29(1)(h)
PSMA s33 In accordance with PSC guidelines and as approved by the Department of Health Classification Review Committee.
3
83 Approval to create and abolish positions
a. Authority to create a position
DG PSMA s29, s36
PSMA s33 - not delegated
DG In accordance with PSC guidelines and as approved by the Department of Health Classification Review Committee.
b. Authority to abolish a position
DG PSMA s29 PSMA s33 In accordance with PSC guidelines and as approved by the Department of Health Classification Review Committee.
3
84 Authority to alter staffing establishment
a. Change not resulting in an increase in staffing establishment
DG PSMA s29 PSMA s33 3 In accordance with PSC guidelines.
b. Change resulting in an increase in staffing
DG PSMA s29 PSMA s33 - not delegated
DG In accordance with PSC guidelines.
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establishment
c. change resulting in a decrease in staffing establishment
DG PSMA s29 PSMA s33 3 In accordance with PSC guidelines.
85 Hours of Duty
a. Flexible or standard
DG PSMA s29 PSMA s33 4 Relevant information can be found in the General Agreement and Statutory Contract (GA/SC).
b. Endorsement of attendance records
DG PSMA s29 PSMA s33 5 Relevant information can be found in the GA/SC.
86 Outside employment
Permission to engage in outside employment
DG PSMA s102(1)
PSMA s33 3 Tier 2 officers seeking permission require approval from the DG.
87 Pay Records
Approved form of record in support of gross payment of salaries and wages
DG FMA s78; TI 506
No power to delegate - authorisation only
Director Employee Benefits,
HCN
88 Employment Records
Approve form of records of service to be maintained for each employee
DG FMA s78; TI 501(1)
No power to delegate - authorisation only
Director Employee Benefits,
HCN
89 Personnel Matters - Approval of
a. Higher duties allowance
DG PSMA s29 PSMA s33 4 Relevant information can be found in the GA/SC.
b. Overtime (including on-call and emergency call back)
DG PSMA s29 PSMA s33 4
c. First Aid Allowance
DG PSMA s29 PSMA s33 4
d. Working From Home
DG PSMA s29 PSMA s33 3 More information can be found in the WA Health Telecommuting Policy (OD 0207/09).
e. Training Courses
DG PSMA s29 PSMA s33 5
f. Time off in lieu in payment of overtime
DG PSMA s29 PSMA s33 4 To a maximum of 22.5 hours (per GA/SC).
g. Study Assistance
DG PSMA s29 PSMA s33 4
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Source
90 Breach of Standard Management
Management of claims of Breach of Public Sector Standards
DG PSMA s31 PSMA s33 4 In compliance with the Public Sector Management (General) Regulations and the Public Sector Management (Breaches of Public Sector Standards) Regulations.
91 Disciplinary Process
a. Initiate or authorise disciplinary process
DG PSMA Part 5
PSMA s33 4 More information can be found in the amended WA Health Misconduct and Discipline Policy (OD 0323/11).
b. Determine finding
DG PSMA Part 5 PSMA s33 4 More information can be found in the amended WA Health Misconduct and Discipline Policy (OD 0323/11).
c. Authorise penalty (excluding dismissal)
DG PSMA Part 5 PSMA s33 4 More information can be found in the amended WA Health Misconduct and Discipline Policy (OD 0323/11); information about penalties can be found in the PSMA.
d. Authorise penalty (dismissal)
DG PSMA Part 5
PSMA s33 - not delegated
DG More information can be found in the amended WA Health Misconduct and Discipline Policy (OD 0323/11).
92 Human Resource Standards Compliance
Ensure compliance with relevant Human Resource standards.
DG PSMA s29 PSMA s33 3 Legislation relevant to compliance with Human Resources standards is subject to change, and includes the Equal Opportunity Act 1984 and the Disability Services Act 1993. More information can be obtained from Human Resources Management.
93 Separations (not related to disciplinary process)
a. Acceptance of resignation
DG PSMA s67 PSMA s33 5
b. Authority to dismiss
DG PSMA s29 PSMA s33 - not delegated
DG
c. Recommend voluntary severance
DG PSMA s29, Part 6
PSMA s33 - not delegated
DG Only the DG has authority to recommend voluntary severance. Authority to give final approval lies with the PSC and the MfH.
d. Medical Retirement
DG PSMA s39 PSMA s33 2
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Source
94 Approve Leave Without Pay
a. up to 4 weeks DG PSMA s29 PSMA s33 4 Excluding unpaid parental leave (per GA/SC).
b. 4 to 26 weeks DG PSMA s29 PSMA s33 3 Excluding unpaid parental leave (per GA/SC).
c. More than 26 weeks
DG PSMA s29 PSMA s33 3 Excluding unpaid parental leave (per GA/SC).
95 Annual Leave
Approve Annual Leave
DG PSMA s29 PSMA s33 5
96 Accumulation of Annual Leave
a. Accumulation of annual leave up to 8 weeks
DG PSMA s29 PSMA s33 4 More information can be found in the WA Health Leave Liability Policy and Guidelines (OD 0233/09).
b. Accumulation of annual leave over 8 weeks
DG PSMA s29 PSMA s33 3 More information can be found in the WA Health Leave Liability Policy and Guidelines (OD 0233/09).
97 Blood Plasma Donors Leave
Approve Blood Plasma Donors Leave
DG PSMA s29 PSMA s33 4
98 Emergency Services Leave
Approve Emergency Services Leave
DG PSMA s29 PSMA s33 4
99 Full Time Study Leave With Pay
Approve Full Time Study Leave With Pay
DG PSMA s29 PSMA s33 2
100 Leave for training with Defence Forces
Approve leave for training with Defence Forces
DG PSMA s102(1)
PSMA s33 5
101 Long Service Leave - Approval
Approve long service leave
DG PSMA s29 PSMA s33 5
102 Long Service Leave - Deferral
a. Public Service Officers - beyond 3 years of due date
DG PSMA s29 PSMA s33 4 Committed dates for commencement of long service leave are required for all deferrals. More information can be found in the Leave Liability Policy and Guidelines (OD 0233/09) and the GA/SC.
b. Government Officers - beyond 3 years of due date
DG PSMA s29 PSMA s33 4 Committed dates for commencement of long service leave are required for all deferrals.
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Comments and Additional Information
Source
103 Long Service Leave - Early access to pro rata entitlement
Approve early access to Long Service Leave pro rata entitlement
DG PSMA s29 PSMA s33 4 More information can be found in the GA/SC.
104 Parental Leave
Approve Parental Leave
DG PSMA s29 PSMA s33 4 Includes consideration of approval of 52 weeks of unpaid parental leave, with a potential extension up to 2 years (subject to other leave being exhausted).
105 Personal Leave
Approve Personal Leave
DG PSMA s29 PSMA s33 5 More information can be found in the GA/SC.
106 Payout of Leave
Approve Payout of Leave
DG PSMA s29 PSMA s33 2
107 Purchase of Leave
Approve purchase of leave
DG PSMA s29 PSMA s33 3
108 Special Leave - International Sporting Events
Approve Special Leave - International Sporting Events
DG PSMA s29 PSMA s33 4 More information can be found in the GA/SC.
109 Special Leave - Candidate for election to Parliament
Approve Special Leave - Candidate for election to Parliament
DG PSMA s29, s102(1)(e)
PSMA s33 2
110 Witness / Jury Service
Approve leave - witness or jury service
DG PSMA s29 PSMA s 33 4 More information can be found in the GA/SC.
111 Authority to advertise Positions
a. Intrastate DG PSMA s29 PSMA s33 3 Delegation applies unless superseded by Ministerial or DG directive. More information can be found in the Recruitment, Selection and Appointment Policy and Procedure (OD 0339/11).
b. Interstate and Overseas
DG PSMA s29 PSMA s33 2 Delegation applies unless superseded by Ministerial or DG directive. More information can be found in the Recruitment, Selection and Appointment Policy and Procedure (OD
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Comments and Additional Information
Source
0339/11).
112 Authority to employ (not promote) within budgeted staff levels
a. Level 1-8 (PS or equivalent)
DG PSMA s29(1)(g)
PSMA s33 4 If the approving officer is on the selection panel for a position, the next highest level of management will become approving officer (and if the approving officer is the DG, the MfH will become responsible). More information can be found in the Recruitment, Selection and Appointment Policy and Procedure (OD 0339/11).
b. SES (not CEO)
DG PSMA s53 PSMA s33 - not delegated
DG See previous note.
113 Transfers
a. Transfer allowance
DG PSMA s29 PSMA s33 4 More information can be found in the Position Abolition: Management of Employee Transfer, Redeployment and Redundancy Policy (OD 0210/09); the Advice of updated rates for the Camping Allowance and Travelling, Transfer and Relieving Allowance (IC 0075/10) and the GA/SC.
b. Removal expenses
DG PSMA s29 PSMA s33 4 More information can be found in the GA/SC.
c. Removal allowances
DG PSMA s29 PSMA s33 4 More information can be found in the GA/SC.
114 Secondments
a. Intra-Departmental
DG PSMA s66 PSMA s33 4
b. Inter-Departmental
DG PSMA s66 PSMA s33 4
115 Promotions
a. Level 1-8 (PS or equivalent)
DG PSMA s29(1)(h)
PSMA s33 3
b. SES (Not CEO)
DG PSMA s53 PSMA s33 2
116 Salary Point
Commencing Salary Point
DG PSMA s29 PSMA s33 3
Item numbers 117-124 have been reserved for use re Human Resource matters, but are not currently allocated.
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Information Policy
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
125 Authorise the release of global emails
a. Within the Department
DG PSMA s29 PSMA s33 Dir, SD Relevant Business Area Director to approve content prior to seeking approval from the Director, Service Delivery (Dir, SD).
b. Across the state public health sector
DG PSMA s29 PSMA s33 - not delegated
DG Relevant Business Area Director to consult with the Dir, SD prior to submission to the DG.
126 Operational Directives and Information Circulars
Authority to issue Operational Directives and Information Circulars
DG PSMA s29 PSMA s33 - not delegated
DG More information can be found in the Operational Directive relating to Operational Directives and Information Circulars (OD 0001/06).
127 Information Systems - Financial
Approve 'live' operation of a computerised accounting and financial system, including major enhancements, modifications and redevelopments
DG PSMA s29 PSMA s33 CFO Subject to approval by the CIO.
128 Information Systems - Non Financial
Approve 'live' operation of a management information system, including major enhancements, modifications and redevelopments
DG PSMA s29 PSMA s33 CIO Subject to business acceptance and sign off by senior management.
129 Authorise publication on the Internet
Authorise publication on the Internet
DG PSMA s29 PSMA s33 3 More information can be found in the WA Health Style Guide for Corporate Visual Identity (OD 0367/12); WA Health Website Style Guidelines; WA Health Delivering Information in Accordance With Disability Access Regulations (OD 0150/08); and the WA Government Guidelines for State Government Websites.
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Comments and Additional Information
Source
130 Authorise publication on the Intranet
Authorise publication on the Intranet
DG PSMA s29 PSMA s33 3 See previous note re publication on the Internet.
131 Information contained in Information Systems
a. Approve all data collected, stored, used and disclosed in Enterprise Systems only
DG PSMA s29 PSMA s33 ED, PAQ More information, and definitions of Enterprise Systems, Local Systems and other terms, can be found in the Data Stewardship and Custodianship Policy (OD 321/11).
b. Approve all data collected, stored, used and disclosed in Local Systems only
DG PSMA s29 PSMA s33 2 More information, and definitions of Enterprise Systems, Local Systems and other terms, can be found in the Data Stewardship and Custodianship Policy (OD 321/11).
Item numbers 132-139 have been reserved for use re Information Policy, but are not currently allocated.
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Legal Administration
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
140 Deed of Trust
Signing Deeds DG PSMA s29 PSMA s33 - not delegated
DG
141 Requests for Legal Advice
a. Internal advice from L&LS
DG PSMA 29 PSMA s33 4 Contact Legal and Legislative Services (L&LS) for more information.
b. External advice from source other than L&LS
DG PSMA s29 PSMA s33 4 In liaison with the Dir, L&LS - other than in relation to industrial matters, which should be undertaken in consultation with the Director, HIRS.
142 Approval of Legal Costs
Approval of litigation settlement amounts:
a. Up to $50,000 DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
2;
CP;
CMO;
CFO
In liaison with the Dir, L&LS. For litigation in relation to hospitals, refer to the relevant hospital / health service delegation schedule.
b. $50,000 to $250,000
DG FMA s52, s53; PSMA s29
Not delegated DG For litigation in relation to hospitals, see relevant hospital / health service delegation schedule.
c. Greater than $250,000
MfH Executive power
Not delegated MfH For litigation in relation to hospitals, see relevant hospital / health service delegation schedule.
143 Approval of RiskCover worker's compensation settlement payments
Approval of RiskCover worker's compensation settlement payments
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
2 Subject to the endorsement of the ED, RS.
144 Changes to Legislation
Recommendation to MfH for changes to legislation, including:
Recommendations to all legislation should be coordinated through the Dir, L&LS.
a. Acts DG PSMA s29 PSMA s33 or not delegated - depending on the legislative basis / instrument
2
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Delegated Authority
Comments and Additional Information
Source
b. Regulations DG PSMA s29 PSMA s33 or not delegated - depending on the legislative basis / instrument
2
c. By-Laws DG PSMA s29 PSMA s33 or not delegated - depending on the legislative basis / instrument
2
Item numbers 145-149 have been reserved for use re Legal Administration, but are not currently allocated.
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Ministerial Process
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
150 Communicate directly with MfH and MfMH
Communicate directly with MfH and MfMH
DG PSMA s29 PSMA s33 2
151 Recommendation or submission of draft responses
Recommendation or submission of draft responses to:
Responses should be prepared in consultation with the DoH Ministerial Liaison Unit. More information can be found in the Ministerial Procedures Manual.
a. Ministerial correspondence
DG PSMA s29 PSMA s33 2
b. Parliamentary questions
DG PSMA s29 PSMA s33 2
c. Cabinet Submissions and Cabinet Comments
DG PSMA s29 PSMA s33 – not delegated
DG
d. Other ministerial correspondence
DG PSMA s29 PSMA s33 2
Item numbers 152-155 have been reserved for use re Ministerial Process, but are not currently allocated.
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Procurement and Contracts
Action Authority Source Power to Delegate
Delegated Authority
Comments and Additional Information
156 Contracts - New Services and OGS
Authority to enter into contracts for new services, including the provision of Other Government Services (OGS) required by the organisation (but excluding contracts for the delivery of Health Services):
Subject to appropriate quotation / tender arrangements as per purchasing / tender procedures and departmental guidelines for entering into contracts on behalf of the Minister for Health and/or the Director General. More information can be found in the WA Health Standard Financial Delegations Schedule and the Health Accounting Manual (HAM).
a. Less than $200,000
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
4 Excludes GST
b. $200,000 to $3.5M
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
3 Excludes GST
c. $3.5M to $10m
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
2 Excludes GST
d. Greater than $10M
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - not delegated or authorised
DG Excludes GST
157 Contracts - Delivery of Health Services
Authority to enter into contracts for the delivery of Health Services (which relate to the provision of health and/or community-based services by State non-Government organisations):
Subject to appropriate quotation / tender arrangements as per purchasing / tender procedures and departmental guidelines for entering into contracts on behalf of the Minister for Health and/or the Director General. More information can be found in the WA Health Standard Financial Delegations Schedule and the Health Accounting Manual (HAM).
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Action Authority Power to Delegate
Delegated Authority
Comments and Additional Information
Source
a. Less than $200,000
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
4 Excludes GST
b. $200,000 to $3.5M
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
3 Excludes GST
c. $3.5M to $10M
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - authorisation only
2;
ED, RS;
Dir, SWC
Excludes GST
d. Greater than $10M
DG FMA s52, s53; PSMA s29
PSMA s33; no power to delegate FMA power - not delegated or authorised
DG Excludes GST
158 Entertainment Expenses
Authorise entertainment expenses
DG PSMA s29 PSMA s33 3 More information can be found in the Department of Health Expenditure on Official Hospitality Policy (OD 0016/06) and Premier's Circular 2006/06: Guidelines for Expenditure on Official Hospitality (see www.dpc.wa.gov.au).
159 Application for Exemption from TI
Preparation, approval and processing of applications to the Treasury seeking exemption from certain Treasurer's Instructions
DG FMA s78; TI 104(1)
No power to delegate - authorisation only
CFO More information can be found in the HAM (Section 210).
160 Expenditure
Authorise expenditure on OGS in accordance with established budgets:
Subject to advice from HCN regarding purchasing guidelines and SSC policy, procedures and restrictions. More information can be found in the WA Health Standard Financial Delegations Schedule and the Health Accounting Manual (HAM).
a. Up to $5,000 DG PSMA s29 PSMA s33 6 Excludes GST
b. Up to $25,000 DG PSMA s29 PSMA s33 5 Excludes GST
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Delegated Authority
Comments and Additional Information
Source
c. Up to $100,000
DG PSMA s29 PSMA s33 4 Excludes GST
d. Up to $500,000
DG PSMA s29 PSMA s33 3 Excludes GST
e. Up to $5M DG PSMA s29 PSMA s33 2 Excludes GST
f. Greater than $5M
DG PSMA s29 PSMA s33 – not delegated
DG Excludes GST
161 ICT Procurement - Approve Procurement Plan
ICT Procurement - Approve Procurement Plan:
Subject to advice from Treasury/Finance/SSC regarding procurement plans.
a. Up to $5M DG PSMA s29 PSMA s33 CIO;
Dir, SD
Excludes GST
b. Greater than $5M
DG PSMA s29 PSMA s33 - not delegated
DG Excludes GST
162 ICT Procurement - Award Contract
ICT Procurement - Award Contract:
Subject to appropriate quotation / tender arrangements as per purchasing / tender procedures and departmental guidelines for entering into contracts on behalf of the Minister for Health and/or the Director General. More information can be found in the WA Health Standard Financial Delegations Schedule and the Health Accounting Manual (HAM).
a. Up to $5M DG PSMA s29 PSMA s33 CIO;
Dir, SD
Excludes GST
b. Greater than $10M
DG PSMA s29 PSMA s33 - not delegated
DG Excludes GST
163 ICT Procurement - Approve Contract Management Plan
ICT Procurement - Approve Contract Management Plan:
Contract management plans are not required for contracts of less than $1M.
a. $1M to $5M DG PSMA s29 PSMA s33 CIO;
Dir, SD
Excludes GST
b. Greater than $10M
DG PSMA s29 PSMA s33 - not delegated
DG Excludes GST
DoH Authorities, Delegations and Directions Schedule – March 2013 Page 38 of 44
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Action Authority Power to Delegate
Delegated Authority
Comments and Additional Information
Source
164 ICT Procurement - Exercise or Decline Extension Options / Price Variations
ICT Procurement - Exercise or Decline Extension Options / Price Variations:
Subject to appropriate quotation / tender arrangements as per purchasing / tender procedures and departmental guidelines for entering into contracts on behalf of the Minister for Health and/or the Director General. More information can be found in the WA Health Standard Financial Delegations Schedule and the Health Accounting Manual (HAM).
a. Up to $5M DG PSMA s29 PSMA s33 CIO;
Dir, SD
Excludes GST
b. Greater than $10M
DG PSMA s29 PSMA s33 - not delegated
DG Excludes GST
DoH Authorities, Delegations and Directions Schedule – March 2013 Page 39 of 44
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INDEX TO SCHEDULE
ACTION / SUBJECT SECTION ITEM NO.
A
Accounting Forms......................................................... Financial Administration .................. 25
Accounting Manual
See Financial Management Manual........................ Financial Administration .................. 26
Accounting Records – Destruction ............................... Financial Administration .................. 27
Act of Grace Payments ................................................ Financial Administration .................. 28
Advertise Positions ...................................................... Human Resources.........................111
Advertising ................................................................... Financial Administration .................. 29
Annual Report and Budget .......................................... Financial Administration .................. 30
Incurring and Certifying – Authority for same officer .... Financial Administration .................. 37
B
Bank ............................................................................. Financial Administration .................. 31
Bank Reconciliation ..................................................... Financial Administration .................. 32
Banking ........................................................................ Financial Administration .................. 33
Breach of Standard Management ................................ Human Resources........................... 90
Budgets ........................................................................ Financial Administration .................. 34
C
Cash Receipts ............................................................. Financial Administration .................. 35
Certifying and Incurring Officers – Appointment .......... Financial Administration .................. 36
Certifying and Incurring – By same officer .................. Financial Administration .................. 37
Chart of Accounts ........................................................ Financial Administration .................. 38
Cheque Replacement .................................................. Financial Administration .................. 39
Cheque Signatures ...................................................... Financial Administration .................. 40
Classification of Positions............................................. Human Resources........................... 80
Collection Agency ........................................................ Financial Administration .................. 41
Collectors of Public Moneys ........................................ Financial Administration .................. 42
Commencing Salary Point ........................................... Human Resources.........................116
Contracts – New Services and OGS ........................... Procurement and Contracts ..........156
Contracts – Delivery of Health Services ...................... Procurement and Contracts ..........157
D
Deed of Trust – Signing Deeds .................................... Legal Administration......................140
Departmental Facilities ................................................ Facilities and Properties .................. 16
Disciplinary Process .................................................... Human Resources........................... 91
E
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Employment Records .................................................. Human Resources........................... 88
Employ (not promote) within budgeted staff levels ...... Human Resources.........................112
Entertainment Expenses ............................................. Procurement and Contracts ..........158
Expenditure .................................................................. Procurement and Contracts ..........160
F
Facilities Management ................................................. Facilities and Properties .................. 17
Fees and Charges – Annual Review............................ Financial Administration .................. 43
Financial Management Manual .................................... Financial Administration .................. 26
G
Global emails – Authorise the release of ..................... Information Policy .........................125
H
Hours of Duty ............................................................... Human Resources........................... 85
Human Resource Standards Compliance ................... Human Resources........................... 92
I
ICT Procurement – Approve Procurement Plan .......... Procurement and Contracts ..........161
ICT Procurement – Award Contract ............................ Procurement and Contracts ..........162
ICT Procurement –
Approve Contract Management Plan ..................... Procurement and Contracts ..........163
ICT Procurement – Exercise or Decline
Extension Options / Price Variations ...................... Procurement and Contracts ..........164
Information contained in all Information Systems ........ Information Policy .........................131
Information Systems – Financial ................................. Information Policy .........................127
Information Systems – Non Financial .......................... Information Policy .........................128
Insurance Cover .......................................................... Financial Administration .................. 44
Internet - Authorise publication .................................... Information Policy .........................129
Intranet - Authorise publication .................................... Information Policy .........................130
J
Job Description Forms (JDFs) – Approval to amend ... Human Resources........................... 81
L
Leave:
Leave Without Pay ................................................. Human Resources........................... 94
Annual Leave .......................................................... Human Resources........................... 95
Accumulation of Annual Leave ............................... Human Resources........................... 96
Blood Plasma Donors Leave .................................. Human Resources........................... 97
Emergency Services Leave .................................... Human Resources........................... 98
Full Time Study Leave with Pay ............................. Human Resources........................... 99
Leave for training with Defence Forces .................. Human Resources.........................100
Long Service Leave – Approval ............................. Human Resources.........................101
Long Service Leave – Deferral ............................... Human Resources.........................102
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Long Service Leave –
Early access to pro rata entitlement ................ Human Resources.........................103
Parental Leave ....................................................... Human Resources.........................104
Personal Leave ....................................................... Human Resources.........................105
Payout of Leave ...................................................... Human Resources.........................106
Purchase of Leave .................................................. Human Resources.........................107
Special Leave – International Sporting Events ...... Human Resources.........................108
Special Leave –
Candidate for election to Parliament .............. Human Resources.........................109
Witness / Jury Service ............................................ Human Resources.........................110
Legal Advice – Requests for ........................................ Legal Administration......................141
Legal Costs – Approval of ........................................... Legal Administration......................142
Legislation – Changes to ............................................. Legal Administration......................144
M
Media and Press .......................................................... General Administration ..................... 5
Ministerial Process:
Communicate directly with MfH and MfMH ............ Ministerial Process ........................150
Recommendation / submission of draft responses . Ministerial Process ........................151
Misconduct Reporting .................................................. General Administration ..................... 1
Monetary Forms ........................................................... Financial Administration .................. 45
Monies Shortages or Surplus ...................................... Financial Administration .................. 46
Motor Vehicles – Government Vehicle Scheme .......... General Administration ..................... 2
Motor Vehicles – Procedures and Practices ............... General Administration ..................... 3
Motor Vehicles – Purchase / Lease ............................. General Administration ..................... 4
O
Operational Directives and Information Circulars –
Authority to issue .................................................... Information Policy .........................126
Outside employment .................................................... Human Resources........................... 86
P
Patient Travel ............................................................... Financial Administration .................. 47
Payment Record .......................................................... Financial Administration .................. 48
Pay Records ................................................................ Human Resources........................... 87
Personal Cash and Cheques ....................................... Financial Administration .................. 49
Personnel Matters – Approval of ................................. Human Resources........................... 89
Petty Cash ................................................................... Financial Administration .................. 50
Positions – Approval to create and abolish ................. Human Resources........................... 83
Positions – Authority to advertise ................................ Human Resources.........................111
Positions – Classification ............................................. Human Resources........................... 80
Promotions ................................................................... Human Resources.........................115
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Property ....................................................................... Facilities and Properties .................. 18
Public Property – Custody Issue and Use ................... Financial Administration .................. 51
Public Property – Disposal ........................................... Financial Administration .................. 52
Public Property – Other ............................................... Financial Administration .................. 53
Publications ................................................................. General Administration ................... 11
Public Relations ........................................................... General Administration ..................... 6
Purchasing (credit) Card – Issue or Replacement ....... Financial Administration .................. 54
R
Receipting of Moneys ................................................... Financial Administration .................. 55
Records Access ........................................................... General Administration ................... 12
RiskCover worker's compensation –
Approval of settlement payments ........................... Legal Administration......................143
S
Salaries and Wages – Pay Period / Pay in Advance ... Financial Administration .................. 56
Salaries and Wages – Deductions .............................. Financial Administration .................. 57
Secondments ............................................................... Human Resources.........................114
Security Documents ..................................................... Financial Administration .................. 58
Security Documents Register ...................................... Financial Administration .................. 59
Separations (not related to disciplinary process) ........ Human Resources........................... 93
Special Purpose and Trust Fund Statements .............. Financial Administration .................. 62
Staffing establishment – Authority to alter .................... Human Resources........................... 84
Supplementation of Appropriations ............................. Financial Administration .................. 60
T
Telephone and Telecommunication – Use of
private equipment and/or reimbursement .............. Financial Administration .................. 63
Transfers ...................................................................... Human Resources.........................113
Travel Approval ............................................................ General Administration ..................... 7
Travel Accommodation – Approval .............................. General Administration ..................... 8
Travel – Conferences / Conventions ........................... General Administration ..................... 9
Travel – Use of employee's own vehicle
for official business ................................................. General Administration ................... 10
Treasurer’s Instructions –
Application for exemption from TIs ......................... Procurement and Contracts ..........159
Trust Fund Moneys – Accountability ............................ Financial Administration .................. 61
W
Work value reclassifications –
Authority to classify and approve ........................... Human Resources........................... 82
Write-offs ..................................................................... Financial Administration .................. 64
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DoH Authorities, Delegations and Directions Schedule – March 2013 Page 44 of 44
Version Control
Document Title Department of Health
Authorities, Delegations and Directions Schedule
This Version March 2013
Effective Date 10 May 2013
Review Date June 2015
Department Contact Manager, Ethical Standards
Corporate Governance Directorate
Version Notes
v1.0 March 2013
Major revision of previous (August 2006) version – update of information; reformat of layout; inclusion of new section (Procurement and Contracts) and index; hyperlinked identification of departmental information, operational directives and external sites.
The current and only authorised version of this document (the Department of Health
Authorities, Delegations and Directions Schedule) is the one available from the
Department’s intranet site: http://intranet.health.wa.gov.au/adds
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