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OHS Capability Development Package v3 6-05-13 of 6

Developing OHS Capability Package

Item 7 Sample Position Profiles

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Developing OHS Capability Package

Item 7: Sample Position ProfilesThese position profiles have been developed in association with safesearch OHS recruitment specialists and validated through a workshop and feedback process with OHS professionals. The profiles are intended as guidance on the nature and requirements of a range of OHS positions. Organisations may use them as a benchmark for assessing current roles; for developing position statements; and to establish requirements for the roles.

OHS Officer OHS Advisor OHS Manager National OHS manager General/Group Manager OHSKey purpose To support a safe work

environment by effectively using a range of OHS tools and processes to implement OHS programs and drive compliance.

To contribute to maintenance of a safe work environment by effectively using a range of OHS tools and processes to implement OHS programs and drive compliance.

To support development and maintenance of a safe work environment by applying OHS skills and knowledge of the OHS evidence base to develop, implement and evaluate OHS strategy and programs.Solve OHS problems based on conceptual and technical knowledge, analysis of evidence and critical thought mediated by experience.

To initiate, develop and maintain a safe work environment by applying specialist skills and knowledge of the OHS evidence base to develop, implement and evaluate OHS strategy and programs across a national scope or division.

To initiate, develop and maintain a safe work environment by applying high level strategic and/or specialist skills to work with Boards, executives, senior managers and others to lead, plan and drive OHS strategies and programs across the organisation.

Typical key dimensions

No of employees responsible for: 50-300No of sites: 1No of staff reporting: 0No of dotted line reports: 0

No of employees responsible for: 50-300No of sites: 1-2No of staff reporting: 0No of dotted line reports: 0

No of employees responsible for: 300-2000No of sites: 2-5No of staff reporting: 1-5No of dotted line reports: 1-10

No of employees responsible for: 2000-5000No of sites: 6-10No of staff reporting: 6--10No of dotted line reports: 20-30

No of employees responsible for: 2000-5000No of sites: 11-50No of staff reporting: 11-50No of dotted line reports: 20-50

Reports to OHS manager in larger organisations. In SME may report to manager/CEO with advice provided by contracted consultant.

OHS manager in larger organisations. In SME may report to manager/CEO with advice provided by contracted consultant.

National OHS manager.Smaller organisations MD/CEO Operations Manager.HR Manager.

General Manager OHS.Smaller organisations MD/CEO Operations Manager.HR Manager.

Global Head OHS/HSE.CEO.EGM Operations/EGM HR. GM HR.GM Risk.

Key

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OHS Officer OHS Advisor OHS Manager National OHS manager General/Group Manager OHSaccountabilitiesPlanning Assist with implementing the

SME/division’s OHS plans and strategies.

Assist with implementing the SME/division’s OHS plans and strategies.

Establish OHS management plan for the division which supports the organisation-wide OHS plan.

Establish the organisational OHS management plan.Develop and implement plans for OHS initiatives across the organisation/division.

Develop and implement the OHS strategy and high level annual plans for the entire business. Develop and implement succession plans for the members of the OHS senior management.

Operational activities

Encourage the prompt reporting of hazards and incidents. Support management and staff awareness of OHS responsibilities and accountabilities. Contribute to OHS consultation processes.Support and encourage workplace parties in fostering a positive OHS culture. Undertake hazard identification, inspections, Job Safety Analyses. Contribute to recommendation for prevention of workplace fatality, injury disease an ill health. Support and contribute to implementation of activities prevent workplace fatality, injury disease an ill health.Support and participate in incident and emergency

Encourage the prompt reporting of hazards and incident.s Support management and staff awareness of OHS responsibilities and accountabilities.Contribute to and support OHS consultation and participation processes. Support and encourage workplace parties in fostering a positive OHS culture. Coordinate and undertake hazard identification, inspections, Job Hazard Analyses. Undertake risk assessment of non complex tasks. Develop and document procedures and safe work method statements.Coordinate and contribute to implementation of activities prevent workplace fatality,

Provide OHS specialist advice, technical and management support to the commercial business units(s)/division.Undertake risk assessment of more complex tasks. Develop and implement strategies to prevent and minimise workplace fatality, injury, disease and ill health.Develop and/or implement the SMS processes.Support managers in activities foster a positive OHS culture. Coordinate and manage the audit program for divisional operations and ensure that identified issues are integrated into the business and site OHS plans.Evaluate auditing and incident investigation procedures. Establish and implement procedures for safety/risk management and emergencies.

Provide OHS specialist advice and technical support to the commercial business unit.Ensure integrity of OHS risk assessment and risk management processes. Develop strategies to prevent and minimise workplace fatality, injury, disease and ill health. Develop SMS processes.Advise and support managers on appropriate strategies and activities to foster a positive OHS culture.Lead and support organisational change to achieve positive safety culture, OHS objectives and implementation strategyOversight, lead and manage the OHS performance evaluation processes including audit programs and ensure identified issues are integrated into the business OHS plans.

Provide leadership, vision, OHS specialist and managerial support across the organisation to manage OHS to minimise fatalities, injuries, disease and ill- health.Oversee the design and implementation of robust and fit-for-purpose OHS management systems. Advise senior and operational managers on appropriate strategies and activities to foster a positive OHS culture.Lead organisational change to drive a positive safety culture and achieve OHS objectives and strategy. Ensure the business’ OHS activities and operations are conducted in compliance with applicable laws, regulations and company code of conduct.Lead investigation into workplace fatalities and capture

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OHS Officer OHS Advisor OHS Manager National OHS manager General/Group Manager OHSresponse processes.Monitor compliance with workplace policies and procedures including by contractors. Assist in addressing actions identified in SMS and other audits.

injury disease an ill health.Monitor compliance with workplace policies and procedures including conducting workplace audits of contractors. Coordinate and participate in incident and emergency response.Conduct/participate in investigations into workplace incidents. Assist in the evaluation of auditing and incident investigation procedures.Assist in implementing actions resulting from SMS and other audits.

Ensure the business’ division’s OHS activities and operations are conducted in compliance with applicable laws, regulations and company code.Conduct investigations into workplace incidents. Support organisational change within area of control to achieve OHS objectives and strategy.

Evaluate auditing and incident investigation procedures.Ensure the business’ division’s OHS activities and operations are conducted in compliance with applicable laws, regulations and company code of conduct.Establish procedures for OHS/risk management and emergencies Lead investigation into incidents with a potential for fatality or major injury fatalities and capture “lessons learnt” into overall corporate progammes.Establish priorities for action within an organisation wide risk profile taking account of criticality of risk

“lessons learnt” for executive and Board. Establish priorities for action within an organisation wide risk profile taking account of criticality of risk

Engagement Engage with and support HSRs, OHS committees and supervisors. Liaise with relevant authorities regarding OHS Issues.

Engage with and support HSRs, OHS committees, supervisors and managers. Liaise with relevant authorities regarding OHS.

Engage with site management teams to ensure that OHS roles, responsibilities and expectations are understood by all. Engage with and support site based OHS practitioners. Consult and communicate with all levels of stakeholders.Liaise with relevant authorities regarding OHS issues.

Engage with site and divisional management teams to ensure that OHS roles, responsibilities and expectations are understood by all. Engage with and support site based OHS practitioners and professionals and peer professionals. Consult and communicate with all levels of stakeholders.Liaise with relevant authorities regarding OHS issues.

Engage with Board, executives, senior management team and operational managers in a complex commercial environment. Develop and gain commitment at all levels to the OHS strategic direction for the business.Ensure that the expectations are understood by the executive and l management teams. Build key external stakeholder relationships including authorities and regulatory

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OHS Officer OHS Advisor OHS Manager National OHS manager General/Group Manager OHSbodies for nationwide or cross-border OHS issues.Advise and mentor National OHS Manager and the senior safety team.Serve as the primary external spokesperson on OHS including communicating with shareholders, financial and investment communities and other key stakeholders on OHS matters.

Training Conduct safety inductions. Conduct local topic specific training including tool box talks.

Design and conduct safety inductions.Develop and conduct local topic specific training.Support/mentor HSRs and supervisors.

Conduct OHS training needs analysis.Develop/commission OHS training to address identified needs.Implement, monitor and evaluate effectiveness of OHS training. Support and coach operational managers and site-based OHS staff.Ensure divisional induction covers staff’s OHS/HSE accountabilities and new managers are coached on their OHS/HSE responsibilities

Identify organisational OHS training and staffing needs.Support and coach site based OHS personnel and operational managers. Coach new managers and supervisors joining the organisation to ensure they are aware of their OHS/HSE responsibilities.Integrate ’lessons learnt’ into training programs

Identify organisational OHS training and staffing needs for the next five years and ensure processes are developed to meet these needs. Coach the senior management team to ensure deep understanding of their OHS responsibilities and the business benefits of robust OHS strategies.Integrate ‘lessons learnt’ into training programs

Administration/ Reporting

Maintain OHS records including hazard and risk registers and other manifests.Manage OHS information system.Compile work injury/illness

Maintain OHS records including hazard and risk registers and other manifests.Manage OHS information system.Compile, analyse and report

Ensure maintenance of appropriate OHS records.Ensure appropriate compilation, analysis and reporting of work injury/ illness statistics.

Interpret trends and provide appropriate written and oral reports to senior managers.

Interpret trends and provide appropriate written and oral reports to senior managers and Board.

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OHS Officer OHS Advisor OHS Manager National OHS manager General/Group Manager OHSstatistics. work injury/illness statistics.

Staff management

Nil Nil Manage and provide regular feedback to ensure appropriate action and development of all direct reports.Build strong relationships with ‘dotted line’ reports and their managers to ensure their OHS advice, competence and knowledge is up to date.

Manage and provide regular feedback to ensure appropriate action and development of all direct reports.Build strong relationships with ‘dotted line’ reports and their managers to ensure their OHS advice, competence and knowledge is up to date.

Manage and provide regular feedback to ensure appropriate action and development of all direct reports.Build strong relationships with ‘dotted line’ reports and their managers to ensure their OHS advice, competence and knowledge is up to date.

Capabilities and knowledge

Refer OHS Professional Capabilities and OHS Body of Knowledge learning outcomes



Qualifications OHS Diploma (VET). OHS Diploma/Advanced Diploma (VET).Tertiary OHS qualifications.

Tertiary OHS qualifications. Tertiary OHS qualifications preferably masters.

Tertiary OHS qualifications preferably masters.

Typical experience

1-3 years. 3-5 years. 5-10 years. 5-10 years. 10 years plus.

Certification category

Certified OHS Practitioner. Certified OHS Practitioner/Certified OHS Professional.

Certified OHS Professional. Certified OHS Professional/Chartered OHS Professional.

Chartered OHS Professional.

Note:

These sample position profiles have been developed from job descriptions provided by safesearch, a specialist OHS recruitment company. These position descriptions also form the basis of the annual safesearch remuneration survey.

These sample position profiles are intended as guidance only. Organisations should ensure that the position descriptions for OHS roles in their organisation appropriately reflect the requirements of the specific organisation.

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