austin chapter of the association of legal administrators ......austin chapter ala cash flow budget...

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Austin Chapter of the Association of Legal Administrators BOARD MEETING MINUTES

January 12, 2017 11:30 AM to 1:00 PM Graves Dougherty Hearon & Moody

401 Congress Avenue, Suite 2200, Austin, TX

1. Members present: Diane Dettmann, Summer Jurrells, Linda Siegert, Chassidy Deckard, Holly Pulido, Mike McDearmon, Ana Helton and Dea McCart

Members not present: Kelly Barker, Alan Odom, Christine Giles

2. Interim e‐mail decisions: None

3. Approval of December Board Meeting minutes (see attachment) – Mike McDearmon provided an updated date for the Urban Roots event. The revised minutes will be sent to the Board for review and approval under separate e‐mail.

4. Treasurer’s Report for December (see attachment) ‐ Reviewed

5. Upcoming due dates, deadlines and responsibilities

a. Jan. 31, 2017 – Linda Siegert, Secretary, submit minutes to headquarters b. Jan. 31, 2017 – Dea McCart, Chair, Education Committee, submit Educational

Summary Report to Headquarters c. Jan. 31, 2017 – Diane Dettmann, submit President’s Award of Excellence d. Feb. 13, 2017 – Early Bird Registration Deadline for ALA Annual Conference & Expo e. Mar. 15, 2017 – Deadline for 60 Seconds of Fame! Video Contest

6. Upcoming Educational Opportunities and Events

a. Feb. 2, 2017 – ALA 101; b. Feb. 25, 2017 – Capital Area Food Bank Volunteer Day c. Mar. 25, 2017 – Urban Roots Volunteer Day d. Apr. 2‐5, 2017 – ALA Annual Conference & Expo, Colorado Convention Center e. Annual Conference Virtual Sessions: Problematic Partners: Handling Under‐

performance and Misbehaviors; The Changing Role of the Legal Secretary; De‐Mystifying Data Breaches and Information Security Compliance (available until May 26, 2017)

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7. Old Business

a. Status of Nominating Committee – officer nominees expected by Feb. 3rd – At the time of the board meeting, Bobby Zamen, the board selection, had not yet confirmed. If the nominating committee is unable to confirm Bobby, then they will move to the backup selection of Lauren Stark. It was suggested the Board appoint a secondary backup as a precaution in the event neither Bobby nor Lauren can serve. The secondary backup selected is Julie Smith. Summer Jurrells made a motion to approve the secondary backup selection and Dea McCart seconded the motion. Kelly Barker was later able to confirm the position with Bobby Zamen. It is the Nominating Committee’s Goals to have the new Officers selected by February 3rd.

b. Final discussion regarding scholarship for ALA Conferences (award in January at luncheon); The Board re‐confirmed that to be eligible for the scholarship, you must be present at the January luncheon to win.

c. Managing Partner Breakfast scheduled for February 28, 2017.

i. U. S. Magistrate Judge Andrew Austin finalized topic is, “Law Practice in the 21st Century: What a Digital World and a Global Economy Means for Lawyers and Law Firms;

ii. Applying for CLE w/ State Bar of Texas; iii. Electronic invitations to go out approximately Jan. 18th with reminder to be

sent Feb 14th; use listserv or Star Chapter; iv. Diane Dettmann to finalize set up with InterContinental and AV group.

d. Finalize President’s Award of Excellence;

e. Continue discussion regarding preparation and content for Annual Meeting in February – The Board discussed the installation process of the new Officers and the best time to present them to the membership. Dea McCart suggested we hold the installation at the Spring Seminar since it’s in early March. She will also reach out to the Denver Chapter to get the oath they use for the incoming officers.

f. Status of new, committed committee chairs – The committees are working on succession planning. Diana Stangl has confirmed she will take over the Community Relations Committee and Bobby Zamen is confirmed for Business Partner Committee in a year. Bobby will act as co‐chair to Ana Helton this next fiscal year to allow for a smooth transition of responsibilities. Natalie Low will be the incoming Membership Committee Chair.

g. Continue discussion regarding silent auction donation for Annual Conference – It was suggested the chapter donate a stay in an Austin landmark hotel. Diane Dettmann will contact the Intercontinental Stephen F. Austin Hotel to see if they would be interested in making a donation to the chapter.

8. New Business

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a. 4th Quarter Membership data – Chassidy Deckard – Reviewed and discussed. Reduction in membership is due to natural attrition and those leaving the legal field. Recruitment is active and Chassidy is working with headquarters to stay apprised of any changes.

There has been feedback from the current membership that they are not learning anything new. Engagement of seasoned members has lagged.

b. Timeline for Chapter membership renewals ‐ Discussed

9. Committee Reports (see attached) ‐ Reviewed

a. ALA 101 Discussion – Ana Helton. The Business Partner Committee will hold and event called “ALA 101” to integrate new business partners into the chapter early in the sponsorship year. The Board discussed the Meet & Greet, which includes business partners and members, and decided to hold the event themed around baseball. The event will be called “Swing into Spring” and include all business partners, members and their families. Location for the event is tentatively at the UT Baseball field and will include a game.

10. Open Business – Diane Dettmann met with Karie Rivkin (Reg. 4 rep) and discussed ways the further create impact within the legal community through strategic alliance. Some opportunities they are considering are:

a. Targeting other membership’s newsletters and providing articles

b. Submitting an article to the practice management of the Bar.

Dea McCart suggested the chapter also reach out to the liberal arts department within UT, as they have expressed interest also.

Diane and Karie would like to also increase visibility within the State Bar through an exhibitor’s booth at their annual conference. Since there is interest by several Texas chapters, it was proposed they all share a booth to increase awareness of ALA. The committed chapters are Fort Worth, Dallas, Houston and San Antonio. If Austin joins it will be $500 per chapter for the booth. The event is scheduled in June but the fee is due now. The event will be held in Dallas and the Austin chapter can be represented by either Karie Rivkin or James Cornell, who both serve ALA on a regional level. Holly Pulido made a motion to participate and pay for the booth. Chassidy Deckard seconded the motion.

11. Announcements & Adjourn – Adjourn at 1:00 pm

12. Next Board Meeting: February 9, 2017, at GDHM 11:30 am – 1:00 pm

Treasurer’s Report 12/31/16

Bank Account balances at end of statement period: Checking $ 9,062.50

Money Market $62,959.72 TOTAL $72,022.22

Monthly activity: Income: $ 6,181.57

• Lunch/Expo income: $ 30.00 • BP Packages: $ 6,025.00 • Membership dues: $ 125.00 • Other: $ 1.57

Outgo: $ 767.33

• Chapter Monthly Lunches: $ 0.00 • Website: $ 85.00 • Charitable: $ 300.00 • Credit card fees: $ 178.69 • Various BP: $ 203.64

Cash Flow (current): Positive $ 5,414.24

Budget and Cash Flow Planning:

• This is a truncated report. Cash flow from QuickBooks is included but the additional spreadsheets are omitted.

• Unreserved funds at month end: $5,506.75 [Includes Money Market and checking.] An improvement of $522.52 from last month.

• 12/31/15 Unreserved was: ($8,859.10) Twelve month improvement of $14,365.85. • BP Receipts as of 1/11/17: $39,125.00 Detail attached. They have been escrowed for

the upcoming budget year.

Type Date Num Name Memo Split Amount

Annual SponsorshipSilverDeposit 11/05/2016 Rebecca Prewitt 2017: RL Barclay General Operations (Un... 675.00Deposit 11/07/2016 Mark Anderson 2017: Rippe General Operations (Un... 675.00Deposit 11/07/2016 Patricia May 2017: JPM General Operations (Un... 675.00Deposit 11/08/2016 Brenda Johnson 2017: SW Solutions General Operations (Un... 675.00Deposit 11/14/2016 Molly Waterman 2017: Hotel Van Za... General Operations (Un... 675.00Deposit 11/15/2016 George Ross 2017: Knight Office General Operations (Un... 675.00Deposit 11/15/2016 James Elam 2017: DigATX/ProLit General Operations (Un... 675.00Deposit 11/16/2016 MoveCorp 2017 General Operations (Un... 675.00Deposit 11/18/2016 InterContinental ... 2017 (Rosie Muguer... General Operations (Un... 675.00Deposit 11/24/2016 Linda Petty 2017: Attorney Res... General Operations (Un... 675.00Deposit 12/03/2016 Blake Miller Four Seasons Future Budget Income ... 675.00Deposit 12/04/2016 Ron Weltmann LawMed/TLIE Future Budget Income ... 675.00Deposit 12/06/2016 Jackie Bennett Move Solutions Future Budget Income ... 675.00Deposit 01/11/2017 5236 Hotel Van Zandt 2017 Future Budget Income ... 675.00Deposit 01/11/2017 378... McCoy-Rockfor... 2017 Future Budget Income ... 675.00

Total Silver 10,125.00

GoldDeposit 11/14/2016 Mindshift Techn... 2017 General Operations (Un... 2,000.00Deposit 11/30/2016 1465 momentum Sear... 2017 Future Budget Income ... 2,000.00Deposit 12/07/2016 Katy Mozeley Capital Vending Future Budget Income ... 2,000.00Deposit 12/08/2016 Jerry Frey CBRE 2017 Future Budget Income ... 2,000.00Deposit 01/11/2017 835... Canon Solutions... 2017 Future Budget Income ... 2,000.00Deposit 01/11/2017 11286 EatOutIn 2017 Future Budget Income ... 2,000.00Deposit 01/11/2017 038... Avison Young (... 2017 Future Budget Income ... 2,000.00Deposit 01/11/2017 635... Frost Bank 2017 Future Budget Income ... 2,000.00

Total Gold 16,000.00

DiamondDeposit 11/08/2016 Dustin Bolander 2017: Tech Pointe General Operations (Un... 3,000.00Deposit 11/09/2016 Sarah Wastaff 2017: Maxwell Lock... General Operations (Un... 3,000.00Deposit 11/30/2016 120... DOCUmation 2017 Future Budget Income ... 3,000.00

Total Diamond 9,000.00

PlatinumDeposit 11/08/2016 Jonathan Wheless 2017: Aquila General Operations (Un... 4,000.00

Total Platinum 4,000.00

Total Annual Sponsorship 39,125.00

TOTAL 39,125.00

8:15 AM Austin Chapter - Association of Legal Administrators01/12/17 BP IncomeAccrual Basis November 1, 2016 through January 11, 2017

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Austin Chapter ALACash Flow Budget (Original)Fiscal Year Ending 3.31.16 Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar Total

RevenueBusiness Partners 675 675 675 3,925 35,000 10,300 3,000 2,500 56,750

Member Dues 2,950 250 125 250 250 4,000 1,975 9,800Lunches & Seminars 60 500 800 800 800 3,000 740 800 800 800 1,500 10,600

Salary Survey 500 0 4,000 2,000 6,500Chapter Retreat 0

Other 1 1 1 1 1 1 1 7

TOTAL REVENUE 4,186 1,426 1,476 801 925 3,000 4,740 6,725 36,050 11,351 7,001 5,976 83,657

ExpensesBank/Paypal Fees 64 25 25 25 25 50 86 150 375 250 125 1,200

Board 50 50 50 250 400Strategic Alliances 150 150

Business Partner Expo 1,750 1,750 500 2,750 2,730 9,480Vendor Parties (nonExpo) 1,500 250 1,250 1,500 600 5,100

Charitable Contributions 500 1,000 1,500CLI 2,000 3,750 5,750

Logo Supplies 0Retreat 2,500 2,500

Community Challenge 150 150 300Communications 216 85 85 85 85 85 85 85 85 85 204 1,185

Monthly Luncheons 467 500 800 800 800 740 800 800 800 0 493 7,000Education (excl. Mo. Meals) 1,250 1,100 2,350

Insurance 190 190MP Breakfast 1,250 5,750 7,000

Miscellaneous 60 45 45 250 45 45 45 45 256 836Stipends & Scholarships 18,000 10,000 5,400 33,400

New Member 120 70 70 70 70 400Salary Survey 2,500 2,500 5,000

Small Firm Group 25 25 25 25 25 21 21 20 21 21 21 250

TOTAL EXPENSES 807 20,405 5,450 11,485 1,240 2,910 14,277 7,821 2,825 4,021 3,782 8,968 83,991

Profit (Loss) 3,379 (18,979) (3,974) (10,684) (315) 90 (9,537) (1,096) 33,225 7,330 3,219 (2,992) (334)Asset adj. (prepaids & AR) 95 85 85 85 85 85 85 85 (935) 85 85 85 10

Net cash flow 3,474 (18,894) (3,889) (10,599) (230) 175 (9,452) (1,011) 32,290 7,415 3,304 (2,907) (324)

Beginning Checking balance 5,724 9,198 10,304 11,415 10,816 10,586 10,761 11,309 10,298 7,588 15,003 8,307

Transfer (to) from MM 20,000 5,000 10,000 10,000 (35,000) (10,000)

Ending Checking balance 9,198 10,304 11,415 10,816 10,586 10,761 11,309 10,298 7,588 15,003 8,307 5,400

Money Market balance 60,603 40,603 35,603 25,603 25,603 25,603 15,603 15,603 50,603 50,603 60,603 60,603

Total Cash in Hand 69,801 50,907 47,018 36,419 36,189 36,364 26,912 25,901 58,191 65,606 68,910 66,003

Apr 1, '16 - Jan 12, 17

OPERATING ACTIVITIESNet Income 14,486.99Adjustments to reconcile Net Incometo net cash provided by operations:

Prepaid Expenses - Star Chapter 765.00Due From C. Giles 10.20

Net cash provided by Operating Activities 15,262.19

Net cash increase for period 15,262.19

Cash at beginning of period 66,326.83

Cash at end of period 81,589.02

8:18 AM Austin Chapter - Association of Legal Administrators01/12/17 Statement of Cash Flows

April 1, 2016 through January 12, 2017

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Dec 16

OPERATING ACTIVITIESNet Income 5,414.24Adjustments to reconcile Net Incometo net cash provided by operations:

Prepaid Expenses - Star Chapter 85.00

Net cash provided by Operating Activities 5,499.24

Net cash increase for period 5,499.24

Cash at beginning of period 66,522.98

Cash at end of period 72,022.22

8:17 AM Austin Chapter - Association of Legal Administrators01/12/17 Statement of Cash Flows

December 2016

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Dec 31, 16 Nov 30, 16

ASSETSCurrent Assets

Checking/SavingsFrost Bank Checking

General Operations (Unreserved) 189.99 259.05Future Budget Income Reserve 5,980.88 5,000.00BP Events Reserve 202.77 316.92Communications Reserve 913.47 913.47Community Relations 0.00 300.00Monthly Lunches Reserve 593.42 593.42Retreat Reserve 702.12 702.12Salary Survey Reserve 300.00 300.00Stipend Reserve- CLI 179.85 179.85

Total Frost Bank Checking 9,062.50 8,564.83

Frost Money MarketMM General Reserves 5,316.76 5,315.19MM Future Budget Income Res. 23,750.00 18,750.00MM BP Events Reserve 2,202.06 2,202.06MM Charitable Reserve 1,500.00 1,500.00MM Education Reserves 2,350.00 2,350.00MM Monthly Lunch Reserve 3,500.00 3,500.00MM MP Breakfast Reserve 6,250.00 6,250.00MM Stipend Reserve - CLI 2,317.39 2,317.39MM Stipend Reserve - Board & Ch 8,722.51 8,722.51MM Stipend Reserve - Quest & No 7,051.00 7,051.00

Total Frost Money Market 62,959.72 57,958.15

Total Checking/Savings 72,022.22 66,522.98

Other Current AssetsPrepaid Expenses - Star Chapter 170.00 255.00

Total Other Current Assets 170.00 255.00

Total Current Assets 72,192.22 66,777.98

TOTAL ASSETS 72,192.22 66,777.98

LIABILITIES & EQUITYEquity

Opening Bal Equity 13,329.53 13,329.53Retained Earnings 53,942.50 53,942.50Net Income 4,920.19 -494.05

Total Equity 72,192.22 66,777.98

TOTAL LIABILITIES & EQUITY 72,192.22 66,777.98

8:11 AM Austin Chapter - Association of Legal Administrators01/12/17 Balance SheetCash Basis As of December 31, 2016

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Apr 30, 16 May 31, 16 Jun 30, 16 Jul 31, 16 Aug 31, 16 Sep 30, 16



General Operations (Unreserved) -9,862.97 -9,064.85 -2,890.73 -4,440.73 -3,549.31 -3,316.99Future Budget Income Reserve 0.00 0.00 0.00 0.00 0.00 0.00BP Events Reserve 0.00 0.00 0.00 0.00 0.00 235.00Communications Reserve 0.00 0.00 18.75 -6.20 903.85 878.90Community Relations 300.00 300.00 300.00 300.00 300.00 300.00Education Reserve 0.00 500.00 500.00 500.00 2,350.00 2,350.00Monthly Lunches Reserve 6,533.24 6,096.20 6,096.20 6,096.20 5,411.08 4,778.54Retreat Reserve 0.00 0.00 0.00 0.00 702.12 702.12Salary Survey Reserve 0.00 0.00 0.00 0.00 0.00 0.00Stipend Reserve- CLI 0.00 0.00 0.00 0.00 2,497.24 2,497.24Stipend Reserve- Board & Chairs 12,227.13 12,227.13 1,650.00 1,650.00 1,249.64 0.00Stipend Reserve- Quest & Non-Bo 0.00 0.00 1,070.00 1,070.00 1,070.00 1,070.00

Total Frost Bank Checking 9,197.40 10,058.48 6,744.22 5,169.27 10,934.62 9,494.81

Frost Money MarketMM General Reserves -52.26 449.28 -3,961.73 -1,710.44 1.12 2,050.78MM Future Budget Income Res. 0.00 0.00 0.00 0.00 0.00 0.00MM BP Events Reserve 14,580.00 14,580.00 14,580.00 14,580.00 14,580.00 5,702.06MM Charitable Reserve 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00MM Communications Reserve 1,053.75 1,053.75 935.00 935.00 0.00 0.00MM Education Reserves 2,350.00 1,850.00 1,850.00 1,850.00 0.00 0.00MM Monthly Lunch Reserve 0.00 0.00 0.00 0.00 0.00 0.00MM MP Breakfast Reserve 7,000.00 7,000.00 7,000.00 7,000.00 7,000.00 6,250.00MM Retreat Reserve 2,500.00 2,500.00 2,500.00 2,500.00 0.00 0.00MM Salary Survey Reserve 5,000.00 5,000.00 5,000.00 2,750.00 2,750.00 2,750.00MM Stipend Reserve - CLI 5,750.00 5,750.00 5,750.00 5,750.00 0.00 0.00MM Stipend Reserve - Board & Ch 9,472.87 9,472.87 9,472.87 9,472.87 9,472.87 8,722.51MM Stipend Reserve - Quest & No 11,450.00 11,450.00 5,981.00 5,981.00 5,981.00 5,981.00

Total Frost Money Market 60,604.36 60,605.90 50,607.14 50,608.43 41,284.99 32,956.35

Total Checking/Savings 69,801.76 70,664.38 57,351.36 55,777.70 52,219.61 42,451.16

Other Current AssetsPrepaid Expenses - Star Chapter 850.00 765.00 680.00 595.00 510.00 425.00

Total Other Current Assets 850.00 765.00 680.00 595.00 510.00 425.00

Total Current Assets 70,651.76 71,429.38 58,031.36 56,372.70 52,729.61 42,876.16

TOTAL ASSETS 70,651.76 71,429.38 58,031.36 56,372.70 52,729.61 42,876.16


Opening Bal Equity 13,329.53 13,329.53 13,329.53 13,329.53 13,329.53 13,329.53Retained Earnings 53,942.50 53,942.50 53,942.50 53,942.50 53,942.50 53,942.50Net Income 3,379.73 4,157.35 -9,240.67 -10,899.33 -14,542.42 -24,395.87

Total Equity 70,651.76 71,429.38 58,031.36 56,372.70 52,729.61 42,876.16

TOTAL LIABILITIES & EQUITY 70,651.76 71,429.38 58,031.36 56,372.70 52,729.61 42,876.16

8:12 AM Austin Chapter - Association of Legal Administrators01/12/17 Balance Sheet By Month - YTDCash Basis As of December 31, 2016

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Oct 31, 16 Nov 30, 16 Dec 31, 16



General Operations (Unreserved) 0.00 259.05 189.99Future Budget Income Reserve 0.00 5,000.00 5,980.88BP Events Reserve 10.83 316.92 202.77Communications Reserve 913.47 913.47 913.47Community Relations 300.00 300.00 0.00Education Reserve 2,350.00 0.00 0.00Monthly Lunches Reserve 4,778.54 593.42 593.42Retreat Reserve 702.12 702.12 702.12Salary Survey Reserve 300.00 300.00 300.00Stipend Reserve- CLI 179.85 179.85 179.85Stipend Reserve- Board & Chairs 0.00 0.00 0.00Stipend Reserve- Quest & Non-Bo 1,070.00 0.00 0.00

Total Frost Bank Checking 10,604.81 8,564.83 9,062.50

Frost Money MarketMM General Reserves 4,984.23 5,315.19 5,316.76MM Future Budget Income Res. 0.00 18,750.00 23,750.00MM BP Events Reserve 3,202.06 2,202.06 2,202.06MM Charitable Reserve 1,500.00 1,500.00 1,500.00MM Communications Reserve 0.00 0.00 0.00MM Education Reserves 0.00 2,350.00 2,350.00MM Monthly Lunch Reserve 0.00 3,500.00 3,500.00MM MP Breakfast Reserve 6,250.00 6,250.00 6,250.00MM Retreat Reserve 0.00 0.00 0.00MM Salary Survey Reserve 0.00 0.00 0.00MM Stipend Reserve - CLI 2,317.39 2,317.39 2,317.39MM Stipend Reserve - Board & Ch 8,722.51 8,722.51 8,722.51MM Stipend Reserve - Quest & No 5,981.00 7,051.00 7,051.00

Total Frost Money Market 32,957.19 57,958.15 62,959.72

Total Checking/Savings 43,562.00 66,522.98 72,022.22

Other Current AssetsPrepaid Expenses - Star Chapter 340.00 255.00 170.00

Total Other Current Assets 340.00 255.00 170.00

Total Current Assets 43,902.00 66,777.98 72,192.22

TOTAL ASSETS 43,902.00 66,777.98 72,192.22


Opening Bal Equity 13,329.53 13,329.53 13,329.53Retained Earnings 53,942.50 53,942.50 53,942.50Net Income -23,370.03 -494.05 4,920.19

Total Equity 43,902.00 66,777.98 72,192.22

TOTAL LIABILITIES & EQUITY 43,902.00 66,777.98 72,192.22

8:12 AM Austin Chapter - Association of Legal Administrators01/12/17 Balance Sheet By Month - YTDCash Basis As of December 31, 2016

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Dec 16

Ordinary Income/ExpenseIncome

Annual SponsorshipSilver 2,025.00Gold 4,000.00

Total Annual Sponsorship 6,025.00

EducationMonthly Lunch Receipts 30.00

Total Education 30.00

Membership Dues 125.00

Total Income 6,180.00

Gross Profit 6,180.00

ExpenseBank & Credit Card Fees 178.69Business Partner Expenses

BP EventsBPAC 89.49Holiday Party 114.15

Total BP Events 203.64

Total Business Partner Expenses 203.64

CommunicationsWebsite Monthly Fee 85.00

Total Communications 85.00

Miscellaneous ExpenseCharitable Contributions 300.00

Total Miscellaneous Expense 300.00

Total Expense 767.33

Net Ordinary Income 5,412.67

Other Income/ExpenseOther Income

Interest Income 1.57

Total Other Income 1.57

Net Other Income 1.57

Net Income 5,414.24

8:19 AM Austin Chapter - Association of Legal Administrators01/12/17 Profit & LossCash Basis December 2016

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Apr 16 May 16 Jun 16 Jul 16 Aug 16 Sep 16


Annual SponsorshipSilver 675.00 1,330.00 675.00 0.00 2,000.00 0.00Gold 0.00 0.00 0.00 0.00 0.00 0.00Diamond 0.00 0.00 0.00 0.00 0.00 0.00Platinum 0.00 0.00 0.00 0.00 0.00 0.00

Total Annual Sponsorship 675.00 1,330.00 675.00 0.00 2,000.00 0.00

Business Partner ExpoAdditional Reps & Outlets 0.00 0.00 0.00 0.00 0.00 1,010.00

Total Business Partner Expo 0.00 0.00 0.00 0.00 0.00 1,010.00

EducationMonthly Lunch Receipts 60.00 0.00 990.00 700.00 1,000.00 320.00Seminars (Spring & Expo) 0.00 0.00 80.00 0.00 0.00 1,080.00

Total Education 60.00 0.00 1,070.00 700.00 1,000.00 1,400.00

Membership Dues 2,950.00 0.00 125.00 0.00 0.00 0.00Salary Survey 500.00 0.00 0.00 0.00 0.00 0.00

Total Income 4,185.00 1,330.00 1,870.00 700.00 3,000.00 2,410.00

Gross Profit 4,185.00 1,330.00 1,870.00 700.00 3,000.00 2,410.00

ExpenseBank & Credit Card Fees 64.21 31.88 3.93 0.00 27.14 128.98Business Partner Expenses

Business Partner ExpoA/V Rental 0.00 0.00 0.00 0.00 0.00 1,589.26Deposits 0.00 0.00 0.00 0.00 0.00 -1,350.00Facilities 0.00 0.00 0.00 0.00 0.00 2,120.00Food & Beverages 0.00 0.00 0.00 0.00 0.00 5,970.34Other 0.00 0.00 0.00 0.00 0.00 248.34Parking 0.00 0.00 0.00 0.00 0.00 65.00

Total Business Partner Expo 0.00 0.00 0.00 0.00 0.00 8,642.94

BP EventsBP Appreciation Party 0.00 0.00 0.00 0.00 0.00 0.00BPAC 0.00 0.00 0.00 0.00 0.00 0.00Holiday Party 0.00 0.00 0.00 0.00 0.00 0.00

Total BP Events 0.00 0.00 0.00 0.00 0.00 0.00

Total Business Partner Expenses 0.00 0.00 0.00 0.00 0.00 8,642.94

Chapter Retreat 0.00 0.00 0.00 0.00 1,797.88 0.00Communications

Designer Fees 31.25 0.00 0.00 0.00 0.00 0.00Maintenance 0.00 0.00 0.00 24.95 24.95 24.95Website Monthly Fee 185.00 85.00 185.00 85.00 85.00 85.00Newsletter Production 0.00 0.00 0.00 0.00 0.00 0.00

Total Communications 216.25 85.00 185.00 109.95 109.95 109.95

Education CostsAudio Visual 0.00 0.00 0.00 0.00 0.00 54.13Facility Rental 0.00 125.00 0.00 0.00 0.00 0.00Lunches - Monthly meetings 466.76 312.04 0.00 0.00 685.12 578.41

Total Education Costs 466.76 437.04 0.00 0.00 685.12 632.54

InsuranceFidelity Bond Premium 0.00 0.00 0.00 0.00 190.00 0.00

Total Insurance 0.00 0.00 0.00 0.00 190.00 0.00

Managing Partner BreakfastMP Venue & Food 0.00 0.00 0.00 0.00 0.00 750.00

Total Managing Partner Breakfast 0.00 0.00 0.00 0.00 0.00 750.00

Miscellaneous Expense

8:25 AM Austin Chapter - Association of Legal Administrators01/12/17 Profit & Loss By Month - YTDCash Basis April through December 2016

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Apr 16 May 16 Jun 16 Jul 16 Aug 16 Sep 16

Charitable Contributions 0.00 0.00 0.00 0.00 0.00 0.00Post Office Box 0.00 0.00 0.00 0.00 160.00 0.00

Total Miscellaneous Expense 0.00 0.00 0.00 0.00 160.00 0.00

New Member FunctionsNew Member Lunches 0.00 0.00 83.20 0.00 0.00 0.00

Total New Member Functions 0.00 0.00 83.20 0.00 0.00 0.00

Salary Survey Costs 0.00 0.00 0.00 2,250.00 0.00 0.00Small Firm Group 0.00 0.00 21.00 0.00 21.00 0.00Stipends & Scholarships

Board Stipend- President 0.00 0.00 2,335.55 0.00 0.00 2,000.00Board Stipend- President Elect 0.00 0.00 2,400.00 0.00 0.00 0.00Board Stipend- Secr & Treas 0.00 0.00 4,400.00 0.00 0.00 0.00Committee Chair Stipend 0.00 0.00 1,441.58 0.00 400.36 0.00Chapter Leadership Institute

Board Member-CLI 0.00 0.00 0.00 0.00 1,453.72 0.00President - CLI 0.00 0.00 0.00 0.00 823.14 0.00President Elect-CLI 0.00 0.00 0.00 0.00 975.90 0.00

Total Chapter Leadership Institute 0.00 0.00 0.00 0.00 3,252.76 0.00

Quest Scholarship 0.00 0.00 2,000.00 0.00 0.00 0.00Scholarships-Prior Year 0.00 0.00 2,399.00 0.00 0.00 0.00Silent Auction Items 59.54 0.00 0.00 0.00 0.00 0.00

Total Stipends & Scholarships 59.54 0.00 14,976.13 0.00 3,653.12 2,000.00

Total Expense 806.76 553.92 15,269.26 2,359.95 6,644.21 12,264.41

Net Ordinary Income 3,378.24 776.08 -13,399.26 -1,659.95 -3,644.21 -9,854.41


Interest Income 1.49 1.54 1.24 1.29 1.12 0.96

Total Other Income 1.49 1.54 1.24 1.29 1.12 0.96

Net Other Income 1.49 1.54 1.24 1.29 1.12 0.96

Net Income 3,379.73 777.62 -13,398.02 -1,658.66 -3,643.09 -9,853.45


Page 2

Oct 16 Nov 16 Dec 16 TOTAL


Annual SponsorshipSilver 500.00 6,750.00 2,025.00 13,955.00Gold 0.00 4,000.00 4,000.00 8,000.00Diamond 0.00 9,000.00 0.00 9,000.00Platinum 0.00 4,000.00 0.00 4,000.00

Total Annual Sponsorship 500.00 23,750.00 6,025.00 34,955.00

Business Partner ExpoAdditional Reps & Outlets 100.00 0.00 0.00 1,110.00

Total Business Partner Expo 100.00 0.00 0.00 1,110.00

EducationMonthly Lunch Receipts 520.00 550.00 30.00 4,170.00Seminars (Spring & Expo) 810.00 40.00 0.00 2,010.00

Total Education 1,330.00 590.00 30.00 6,180.00

Membership Dues 0.00 75.00 125.00 3,275.00Salary Survey 4,425.00 450.00 0.00 5,375.00

Total Income 6,355.00 24,865.00 6,180.00 50,895.00

Gross Profit 6,355.00 24,865.00 6,180.00 50,895.00

ExpenseBank & Credit Card Fees 28.90 529.95 178.69 993.68Business Partner Expenses

Business Partner ExpoA/V Rental 0.00 0.00 0.00 1,589.26Deposits 0.00 0.00 0.00 -1,350.00Facilities 0.00 0.00 0.00 2,120.00Food & Beverages 0.00 0.00 0.00 5,970.34Other 280.17 0.00 0.00 528.51Parking 44.00 0.00 0.00 109.00

Total Business Partner Expo 324.17 0.00 0.00 8,967.11

BP EventsBP Appreciation Party 2,400.00 0.00 0.00 2,400.00BPAC 0.00 0.00 89.49 89.49Holiday Party 0.00 689.91 114.15 804.06

Total BP Events 2,400.00 689.91 203.64 3,293.55

Total Business Partner Expenses 2,724.17 689.91 203.64 12,260.66

Chapter Retreat 0.00 0.00 0.00 1,797.88Communications

Designer Fees 0.00 0.00 0.00 31.25Maintenance -49.90 0.00 0.00 24.95Website Monthly Fee 85.00 85.00 85.00 965.00Newsletter Production 9.83 0.00 0.00 9.83

Total Communications 44.93 85.00 85.00 1,031.03

Education CostsAudio Visual 0.00 54.13 0.00 108.26Facility Rental 0.00 0.00 0.00 125.00Lunches - Monthly meetings 0.00 630.99 0.00 2,673.32

Total Education Costs 0.00 685.12 0.00 2,906.58

InsuranceFidelity Bond Premium 0.00 0.00 0.00 190.00

Total Insurance 0.00 0.00 0.00 190.00

Managing Partner BreakfastMP Venue & Food 0.00 0.00 0.00 750.00

Total Managing Partner Breakfast 0.00 0.00 0.00 750.00

Miscellaneous Expense


Page 3

Oct 16 Nov 16 Dec 16 TOTAL

Charitable Contributions 0.00 0.00 300.00 300.00Post Office Box 0.00 0.00 0.00 160.00

Total Miscellaneous Expense 0.00 0.00 300.00 460.00

New Member FunctionsNew Member Lunches 55.00 0.00 0.00 138.20

Total New Member Functions 55.00 0.00 0.00 138.20

Salary Survey Costs 2,450.00 0.00 0.00 4,700.00Small Firm Group 27.00 0.00 0.00 69.00Stipends & Scholarships

Board Stipend- President 0.00 0.00 0.00 4,335.55Board Stipend- President Elect 0.00 0.00 0.00 2,400.00Board Stipend- Secr & Treas 0.00 0.00 0.00 4,400.00Committee Chair Stipend 0.00 0.00 0.00 1,841.94Chapter Leadership Institute

Board Member-CLI 0.00 0.00 0.00 1,453.72President - CLI 0.00 0.00 0.00 823.14President Elect-CLI 0.00 0.00 0.00 975.90

Total Chapter Leadership Institute 0.00 0.00 0.00 3,252.76

Quest Scholarship 0.00 0.00 0.00 2,000.00Scholarships-Prior Year 0.00 0.00 0.00 2,399.00Silent Auction Items 0.00 0.00 0.00 59.54

Total Stipends & Scholarships 0.00 0.00 0.00 20,688.79

Total Expense 5,330.00 1,989.98 767.33 45,985.82

Net Ordinary Income 1,025.00 22,875.02 5,412.67 4,909.18


Interest Income 0.84 0.96 1.57 11.01

Total Other Income 0.84 0.96 1.57 11.01

Net Other Income 0.84 0.96 1.57 11.01

Net Income 1,025.84 22,875.98 5,414.24 4,920.19


Page 4

Dec 31, 16

Beginning Balance 4,009.69Cleared Transactions

Checks and Payments - 10 items -6,544.75Deposits and Credits - 9 items 11,868.39

Total Cleared Transactions 5,323.64

Cleared Balance 9,333.33

Uncleared TransactionsChecks and Payments - 1 item -300.00Deposits and Credits - 1 item 29.17

Total Uncleared Transactions -270.83

Register Balance as of 12/31/2016 9,062.50

New TransactionsChecks and Payments - 1 item -49.62Deposits and Credits - 4 items 9,616.42

Total New Transactions 9,566.80

Ending Balance 18,629.30

8:01 AM Austin Chapter - Association of Legal Administrators01/12/17 Reconciliation Summary

Frost Bank Checking, Period Ending 12/31/2016

Page 1

Type Date Num Name Clr Amount Balance


Checks and Payments - 10 itemsCheck 10/06/2016 1754 Holly Monceaux X -9.83 -9.83Check 11/28/2016 eft Whole Foods Cateri... X -549.91 -559.74Check 11/29/2016 1757 Headliners Club X -685.12 -1,244.86Check 12/02/2016 1758 Dea McCart X -114.15 -1,359.01Check 12/02/2016 CC Mike Virga X -60.00 -1,419.01Check 12/02/2016 To Print SecureNet X -6.25 -1,425.26Check 12/08/2016 DR Upper Crust Bakery X -71.90 -1,497.16Check 12/08/2016 CR Taco Shack X -17.59 -1,514.75Deposit 12/09/2016 Transfer X -5,000.00 -6,514.75Check 12/12/2016 CC Holly Monceaux X -30.00 -6,544.75

Total Checks and Payments -6,544.75 -6,544.75

Deposits and Credits - 9 itemsDeposit 11/30/2016 X 800.00 800.00Deposit 11/30/2016 X 5,000.00 5,800.00Deposit 12/03/2016 X 656.44 6,456.44Deposit 12/04/2016 X 656.44 7,112.88Deposit 12/06/2016 X 656.44 7,769.32Deposit 12/07/2016 X 1,945.00 9,714.32Deposit 12/08/2016 X 1,945.00 11,659.32Deposit 12/14/2016 X 87.51 11,746.83Deposit 12/24/2016 X 121.56 11,868.39

Total Deposits and Credits 11,868.39 11,868.39

Total Cleared Transactions 5,323.64 5,323.64

Cleared Balance 5,323.64 9,333.33

Uncleared TransactionsChecks and Payments - 1 item

Check 12/05/2016 1759 AYLA -300.00 -300.00

Total Checks and Payments -300.00 -300.00

Deposits and Credits - 1 itemDeposit 12/28/2016 29.17 29.17

Total Deposits and Credits 29.17 29.17

Total Uncleared Transactions -270.83 -270.83

Register Balance as of 12/31/2016 5,052.81 9,062.50

New TransactionsChecks and Payments - 1 item

Check 01/10/2017 1760 Holly Monceaux -49.62 -49.62

Total Checks and Payments -49.62 -49.62

Deposits and Credits - 4 itemsDeposit 01/05/2017 29.17 29.17Deposit 01/07/2017 97.25 126.42Deposit 01/11/2017 140.00 266.42Deposit 01/11/2017 9,350.00 9,616.42


Total New Transactions 9,566.80 9,566.80

Ending Balance 14,619.61 18,629.30

8:01 AM Austin Chapter - Association of Legal Administrators01/12/17 Reconciliation Detail

Frost Bank Checking, Period Ending 12/31/2016

Page 1

DATE AMOUNT TRANSACTION DESCRIPTION

# RECEIVED ELECTRONICALLY AS AN IMAGE OF THE ORIGINAL CHECK

------------------------------------- OTHER WITHDRAWALS/DEBITS -----------------------------------

* A BREAK IN CHECK NUMBER SEQUENCE

12-02 549.91 DEBIT CARD PURCHASE WHOLEFDS LCC 102 AUSTIN CARD: 3008107

| |

12-15 30.00 ELECTRONIC DEBIT BANKCARD SETTLEMENT 200002360041853

12-05 9,183.70 | 12-12 9,268.41 | 12-02 9,183.70 | 12-09 7,323.41 | 12-27 9,333.33 12-01 9,799.86 | 12-08 10,378.41 | 12-19 9,211.77 11-30 4,009.69 | 12-06 9,811.46 | 12-15 9,124.26

DATE BALANCE | DATE BALANCE | DATE BALANCE

12-02 6.25 ELECTRONIC DEBIT BANKCARD SETTLEMENT 200002360041853 12-02 60.00 ELECTRONIC DEBIT BANKCARD SETTLEMENT 200002360041853 12-05 .00 INTERNET STMT COPY REQ

---------------------------------------- DAILY BALANCE ---------------------------------------------

12-08 17.59 DEBIT CARD PURCHASE TACO SHACK 1 AUSTIN CARD: 3008107 12-09 5,000.00 INTERNET FUND TRANSFER TO ACCOUNT XXXXX0378

12-01 1754 # 9.83 | 12-06 1757 * # 685.12 | 12-15 1758 # 114.15

DATE CHECK AMOUNT | DATE CHECK AMOUNT | DATE CHECK AMOUNT | |

Activity Items Processed 32 Cash Processed $0.00

___________________________________________________________________________________ 4,009.69 9 11,868.39 10 6,544.75 9,333.33 | | | | | ___________________________________________________________________________________ BALANCE LAST STATEMENT | NO. | AMOUNT | NO. | AMOUNT | BALANCE THIS STATEMENT |_____________________________|_____________________________| | DEPOSITS | WITHDRAWALS | ___________________________________________________________________________________ FROST BUSINESS CHECKING : ACCOUNT NO. 59 1209000 ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ ___________________________________________________________________________________

--------------------------------------- DEPOSITS/CREDITS -------------------------------------------

DATE TRANSACTION AMOUNT | DATE TRANSACTION AMOUNT |

---------------------------------------- CHECKS PAID ---------------------------------------------

12-27 121.56 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-19 87.51 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-12 1,945.00 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-09 1,945.00 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-08 656.44 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-06 656.44 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853 12-06 656.44 ELECTRONIC DEPOSIT BANKCARD SETTLEMENT 200002360041853


12-01 DEPOSIT 800.00 | 12-01 DEPOSIT 5,000.00 ______

12-08 71.90 DEBIT CARD PURCHASE UPPERCRUST BAKER AUSTIN CARD: 3008107

Interested in accepting in-store, online or mobile credit and debit card payments? Frost Merchant Services can help. Contact Customer Service at (800)513-7678 to get started.

Please examine your bank statement upon receipt and report any differences or irregularities as specified in the Deposit AccountAgreement and Other Disclosures.

P.O. Box 1727 Austin, Texas 78767 Member FDIC

AUSTIN TX 78746901 S MOPAC EXPY STE II200C/O NOELKE MAPLES ETALOF LEGAL ADMINISTRATORSAUSTIN CHAPTER OF THE ASSOCIATION

065595

2

FOR INFORMATION CALL512-473-4500 OR 1-800-513-7678

STATEMENT ISSUED

Page 1 of 3

12-30-2016

0

12/01/16 #0 $800.00

12/01/16 #1754 $9.83

12/15/16 #1758 $114.15


AUSTIN CHAPTER OF THE ASSOCIATION

12/06/16 #1757 $685.12

12/01/16 #0 $5,000.00

512-473-4500 OR 1-800-513-7678FOR INFORMATION CALL

STATEMENT ISSUED

Page 3 of 3

12-30-2016

Dec 31, 16


Checks and Payments - 1 item -1,000.00Deposits and Credits - 3 items 6,001.57

Total Cleared Transactions 5,001.57

Cleared Balance 62,959.72

Register Balance as of 12/31/2016 62,959.72Ending Balance 62,959.72

2:07 PM Austin Chapter - Association of Legal Administrators01/11/17 Reconciliation Summary

Frost Money Market, Period Ending 12/31/2016

Page 1

Type Date Num Name Clr Amount Balance


Checks and Payments - 1 itemGeneral Journal 11/30/2016 81705 X -1,000.00 -1,000.00

Total Checks and Payments -1,000.00 -1,000.00

Deposits and Credits - 3 itemsGeneral Journal 11/30/2016 81705 X 1,000.00 1,000.00Deposit 12/09/2016 X 5,000.00 6,000.00Deposit 12/31/2016 X 1.57 6,001.57


Total Cleared Transactions 5,001.57 5,001.57

Cleared Balance 5,001.57 62,959.72

Register Balance as of 12/31/2016 5,001.57 62,959.72

Ending Balance 5,001.57 62,959.72

2:07 PM Austin Chapter - Association of Legal Administrators01/11/17 Reconciliation Detail

Frost Money Market, Period Ending 12/31/2016

Page 1

12-05 .00 INTERNET STMT COPY REQ

---------------------------------------- DAILY BALANCE ---------------------------------------------

| | DATE BALANCE | DATE BALANCE | DATE BALANCE

12-05 57,958.15 | |


12-09 5,000.00 INTERNET FUND TRANSFER FROM ACCOUNT XXXXX9000

------------------------------------- OTHER WITHDRAWALS/DEBITS -----------------------------------

___________________________________________________________________________________ ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ BUSINESS MONEY MARKET : ACCOUNT NO. 59 1210378 ___________________________________________________________________________________ | DEPOSITS | WITHDRAWALS | |_____________________________|_____________________________| BALANCE LAST STATEMENT | NO. | AMOUNT | NO. | AMOUNT | BALANCE THIS STATEMENT ___________________________________________________________________________________ | | | | | 57,958.15 1 5,001.57 0 .00 62,959.72 ___________________________________________________________________________________

--------------------------------------- DEPOSITS/CREDITS -------------------------------------------


12-31 1.57 INTEREST PAID

11-30 57,958.15 | 12-09 62,958.15 | 12-30 62,959.72

Interested in accepting in-store, online or mobile credit

Contact Customer Service at (800)513-7678 to get started. and debit card payments? Frost Merchant Services can help.

Agreement and Other Disclosures.Please examine your bank statement upon receipt and report any differences or irregularities as specified in the Deposit Account


901 S MOPAC EXPY STE II200

OF LEGAL ADMINISTRATORSC/O NOELKE MAPLES ETAL

AUSTIN CHAPTER OF THE ASSOCIATION

AUSTIN TX 78746

065618

FOR INFORMATION CALL512-473-4500 OR 1-800-513-7678

STATEMENT ISSUED

Page 1 of 2

12-30-2016

0

January 12, 2017 Board Meeting COMMITTEE REPORTS

BUSINESS PARTNER RELATIONS COMMITTEE – Ana Helton

We have all platinum, diamond, gold sponsorship sold and 28 silver sponsorships sold so far bringing over $51,000. We still have about 16 sponsorships to sell.

Per boards request we have moved our Meet & Greet to second week of April. In addition we have created additional event called Austin ALA 101 (James Cornell’s idea that I think is really good) to introduce NEW Business Partners (“new” as those that have never participated in our program or who previously have been BP’s, however, not in the last 3 years). The focus would be on meeting our new BP’s and introducing them to the board and committee chairs and also sharing tips with them on how to engage with members and make the most of their sponsorship. The idea would be to create engagement and assist them in establishing connections so they are successful and come back next year.

February 2 Event – Austin ALA 101 for new bps, board/committee members. 8-9 am at Graves. The invitation will go out by the end of this week to board/committees and NEW bps.

Expo Date – September 14th. We have made the reservation with InterContinental. Committee is working on getting out “Save the Date” for the Business Partners for 2017.

COMMUNITY RELATIONS COMMITTEE – Mike McDearmon We will be serving at the Central Texas Food Bank on February 25 and at Urban Roots on March 25. Details will be sent out to the chapter via Star Chapter communication. COMPENSATION & BENEFITS COMMITTEE – Allen Odom No report at this time. EDUCATION & PROGRAMS COMMITTEE – Dea McCart No report at this time. MEMBERSHIP COMMITTEE – Chassidy Deckard No report at this time. COMMUNICATIONS COMMITTEE – Holly Pulido Communication Committee would like request that all items to be included in the month’s newsletters be received no later than the last Monday of each proceeding month. Please don’t forget that each committee needs to be updating their events and putting together their own emails for events via Star Chapter. If you are in need of any help learning how to do these things please let Holly or Summer know.

STRATEGIC ALLIANCES COMMITTEE – Kelly Barker No report at this time.

SMALL FIRM GROUP – Ana Helton & Christine Giles The Small Firm Group met together for a very nice holiday luncheon, Diane Dettmann and Summer Jurrells attended as guests.

austin chapter of the association of legal administrators ......austin chapter ala cash flow budget...

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