aug 17 zoil 4631... · 2012-10-11 · department of the navy headquarters united states marine...
TRANSCRIPT
DEPARTMENT OF THE NAVYHEADQUARTERS UNITED STATES MARINE CORPS
3000 MARINE CORPS PENTAGONWASHINGTON, DC 20350·3000
MCO 4631.9HLPD-2
AUG 17 ZOIlMARINE CORPS ORDER 4631.9H
From:To:
Subj:
Commandant of the Marine CorpsDistribution List
CONSTRUCTION AND USE OF CUSTOMER IDENTIFICATION CODES (CICs)APPLICABLE TO MARINE CORPS FUNDED PASSENGER TRAVEL VIA AIRMOBILITY COMMAND (AMC) CHANNEL AIRLIFT
Ref: (a) Defense Transportation Regulations 4500.9-R, IIPassenger Movement, II
Part I, November 2010(b) SECNAV M-5210.1
Enel: (1) ere Format for Individual and/or Dependent Travel(2) ere Format for Group and Travel Team Integrity Travel(3) ere Format for Station-Funded and Reserve Travel(4) List of Appropriations and Passenger Accounting Codes
1. Situation. This Order establishes Mari~e Corps policy and procedures forthe construction and use of CICs when they are not included on PermanentChange of Station (PCS) or Temporary Additional Duty (TAD) travel orders forpassengers utilizing AMC channel airlift, per reference (a). The erc is analpha numeric code contained in travel orders that enables the AMC toaccurately bill the appropriate Service for ridership aboard AMC channelairlift. For funded AMC PCS travel, CICs are sometimes omitted when anorder, for a myriad of reasons, is rejected in the Marine Corps Total ForceSystem (MCTFS). This results in funding not being associated with that setof PCS orders until the error is corrected through the Marine Corps orderwriting system, WebMASS. Marines who execute their travel prior to their PCSorders completing the MCTFS cycle, will have a set of PCS orders which do notcontain the required CIC.
2. Cancellation. MCO 4631.9G.
3. Mission. Compliance with this Order will ensure the proper constructionand use of CICs so that the AMC can correctly identify and bill the MarineCorps when a Marine executes travel via AMC channel airlift.
4. Execution
a. Commander's Intent and Concept of Operations
(I) Commander's Intent
(a) This Order will allow the AMC to easily identify and bill theMarine Corps when travel is executed via AMC channel airlift.
DISTRIBUTION STATEMENT A: Approved for public release, distribution isunlimited.
(b) This Order removes social security numberspreviously embedded within the CIC for AMC PCS travel.
Mea 4631. 9H
AUG 17 2011which were
(c) This Order will reduce the number of unmatched disbursementsresulting from the out-af-date guidance contained within Mea 4631.9G.
(2) Concept of Operations. Order writing activities are required tocite the ere in TAD or PCS travel orders utilizing AMC channel airlift. Theere normally is entered immediately after the appropriation data. Ifmissing, a ere should be constructed and cited in the AMC's Global AirTransportation Execution System (GATES) by the Distribution Management Office(DMO) that is arranging the transportation. This enables AMC finance systemsto accurately bill AMC charges to the applicable military Service.
b. Subordinate Element Missions
(1) Deputy Commandant for Installations and Logistics
(a) Develop and issue policy guidance for the construction anduse of CICs.
(b) Coordinate with AMC, HQMC (P&R) and HQMC (M&RA) , on an annualbasis, to update the content of this Order as deemed necessary.
(2) Installation Commanders and Activities with a DMO Assigned
(a) Ensure DMOs use this Order to construct the CIC for both PCSand TAD AMC travel when the CIC is missing on the orders. Normally, the CICshall be cited in travel orders immediately following the appropriation data.Where CICs are not cited in PCS or TAD orders, the DMO shall construct CICsin accordance with enclosures (1), (2), (3), and (4), as applicable, andinclude the CICs in transportation endorsements. Once the CIC has beenconstructed, DMO personnel shall insert the CIC into the applicable field inthe AMC GATES.
(b) Ensure DMOs cite the CIC on all AMC TransportationAuthorizations (DD Forms 1482-1 and 1482-4) issued for Marine Corps fundedTAD and PCS passenger travel via AMC channel service.
(c) Ensure DMOs notify the appropriate order writing activitywhen CICs are missing.
c. Coordinating Instructions
(1) Recommendations concerning this Order may be submitted to CMC(LPD) via the appropriate chain of command.
(2) The contents of this Order will be disseminated to all personnelwhose duties involve the issuance of travel orders, budgeting and accountingfor travel funds, and issuing passenger transportation procurement documents.
5. Administration and Logistics
a. Records Management. Records created as a result of this Order shallbe managed according to National Archives and Records Administration approved
2
Mea 4631. 9H
AUG 17 2011dispositions per reference (b) to ensure proper maintenance, use,accessibility and preservation, regardless of format or medium.
b. This Order will be made available to all military transportationshipping activities via the Marine Corps Publications Electronic Library athttp://www.marines.mi1/news/pub1ications/pages/Orders.aspx.
6. Command and Signal
a. Command. This Order is applicable to the Marine Corps Total Force.
b. Signal. This Order is effective the date signed.
r;Zif.Deputy Commandant forInstallations and Logistics
DISTRIBUTION: peN 10206340500
3
Mea 4631. 9H
Aug 172011
ere Format for Individual and/or Dependent Travel
1. The guidance for construction of CICs in this enclosure addressesindividual and/or dependent travel under Appropriation Military Personnel andMarine Corps (MPMC) PCS and is effective from date signed through subsequentfiscal years.
The crc should be constructed as follows:
Position
1
2-15
Content
Service Identification code (number "6"for Marine Corps remains constant)
Last fourteen digits of the StandardDocument Number (SDN) from the travelersoriginal PCS Orders
Variables defined:
** Represents the two digit fiscal year(i.e., 11 is for FY2011)
##### Represents the last five charactersof the SDN. These five digits areunique to each individual traveler.
Complete Sample crc
600027**CT#####
Enclosure (1)
Mea 4631. 9H
Aug 172011
ere Format for Group and Travel Team Integrity Travel
1. The guidance for construction of CICs in this enclosure addressesAppropriation MPMC, Group Travel and Travel Teams (Travel Team Integrity) .This includes travel of Marines incident to PCS involving group travel ordersas well as Marines traveling under individual PCS orders when mission needsdictate that two or more Marines travel together as a team (travel teamintegrity) on the same flight.
2. To alleviate administrative problems associated with issuing separate AMCtransportation authorizations for large groups of passengers traveling underindividual PCS orders, transportation officers at Marine Corps Base (MeB) ,Camp Smedley D. Butler, Okinawa, Japan; Marine Corps Air Station (MCAS) I
Iwakuni, Japan; and Marine Corps Base, Camp Lejeune, North Carolina, may use agroup'crC and issue one AMC confirmation letter for any group of PCSpassengers traveling on the same flight when PCS orders contain the sameappropriation data (all elements of appropriation data must be identical). TheMarine Corps Movement Coordination Center (MCMCC), Camp Pendleton, California,may also use a group crc and issue one group AMC confirmation letter for entrylevel Marines moving under troop block procedures.
3. For all other commands, separate AMC confirmation letters must be issuedfor personnel traveling under individual travel orders, except for casesinvolving travel team integrity and family movements. Group crcs areapplicable only to members who are not traveling with dependents. Do notinclude officers and enlisted personnel on the same group AMC authorizationletter. Group crc and group AMC authorization letter procedures are notapplicable to Marines who are authorized delay en route (temporaryduty/leave). Copies of individual or group PCS orders shall be attached to thememorandum copies of group AMC authorization letters and forwarded to theCommanding General, Transportation Voucher Certification Division, 814 RadfordBoulevard, Suite 20262, Albany, GA31704-0262. The crc should be constructedas follows:
Sample crc (U6 H for Marine Corps remains constant): 6 0 L 2 10 2 00000334
Position
1
2
3
4
Content
Service identification code
Last digit of appropriation fiscal year (forfiscal year 2010, show UOH)
Subhead code for MPMC appropriation (as indicatedin the following):
* Subhead 2750 J* Subhead 2752 K* Subhead 2753 L* Subhead 2754 M* Subhead 2755 (unit moves) N
Passenger identification/purpose of travel(as indicated in the following) :
Officers between duty stations .Enlisted between duty stations :.
. 1
. 2
Enclosure (2)
Position
5-6
7
8-15
Mea 4631. 9H
Aug 172011
CIC Format for Group and Travel Team Integrity Travel
Content
Month in which member is detached; e.g., for October,show "10."
Group/travel team integrity code (number "2" remains constant)
Group/travel team integrity identification number.The identification number is an eight-digit numberconsisting of five zeros followed by the Julian dateof the flight.
Note: Do not use SSNs in positions 8-15.
2 Enclosure (2)
Mea 4631. 9H
Aug 172011
ere Format for Station-Funded and Reserve Travel
1. The guidance ~or construction of CICs in this enclosure addressesAppropriations Operation and Maintenance, Marine Corps Reserve (O&MMCR) i
Operation and Maintenance, Marine Corps (O&MMC); and Research, Development,Testing, and Evaluation (RDT&E).
2. CICs will be constructed in accordance with the ins~ructions-contained
below, using the appropriate Passenger Accounting Codes (PACs) as contained inenclosure (4). These instructions do not apply to travel and transportationchargeable to Navy-sponsored funds (e.go, Military Assistance, Executive(MAE); Military Personnel, Navy (MPN) i Operations and Maintenance, Navy(O&MN); and Research, Development, Testing, and Evaluation (RDT&E) (subheadsbeginning with numbers other than 27).
3. Instructions concerning construction of CICs for travel of Marine Corpsmilitary and civilian personnel under Navy-sponsored TAD funds are containedin reference (a) (Applicable only to appropriations RPMC, O&MMCR, O&MDMC, andRDT&E (subheads beginning with 27) .
4. The 15 character standard document number (SDN) created from the StandardAccounting Budgeting and Reporting System (SABRS) will be used as the CIC forTAD travel. When BABRS is not used, the ere will be constructed using thebelow procedures:
Position Content Completed Sample eIe
1 Letter 'M' to identify M00027 93 TO 0 COlOMarine Corps.
2-6 Unit Identification Code (UIC) of theorders writing activity.(BCN on USMC appropriation)
7-8
9-10
Last two digits of fiscal year.
Purpose of travel code. Enter TO toindicate travel orders.
11 oEC
OfficerEnlistedCivilian
12-15 Travel order number (TON) (last fourcharacters of PAAN) a four-digit numberassigned locally to facilitate local accounting.For TAD type travel, include the four-digit TONassigned. For Headquarters Marine Corps O&MMCoperating budgets, the TON is the last four digitsof the cost code. positions not required forlocal accounting shall be zero filled to completethe four-digit field.
Enclosure (3)
Mea
46
31
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81
17
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67
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30
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13
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80
17
FY
11
06
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70
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70
16
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FY
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32
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70
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13
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62
61
30
67
44
30
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59
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03
18
17
FY
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10
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31
80
67
44
30
00
61
01
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AS
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03
18
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FY
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80
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44
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01
69
17
FY
11
06
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06
01
69
06
74
43
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06
20
1
MC
AS,
New
Riv
er
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25
73
17
FY
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10
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62
57
30
67
44
30
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63
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AS
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29
74
17
FY
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10
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62
97
40
67
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30
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64
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OO
146
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11
06
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01
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06
74
43
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06
50
1
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AS,
Ch
err
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oin
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OO
146
17
FY
11
06
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00
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46
06
74
43
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06
50
2
3d
MarD
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13
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06
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06
74
43
06
74
36
00
06
72
0
MC
RS
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ver
lan
dP
ark
M6
85
22
17
FY
11
07
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00
06
85
22
06
74
43
00
06
79
9
MC
RS
C,O
ver
lan
dP
ark
M6
85
22
17
FY
11
07
.4A
4G
00
06
85
22
06
74
43
00
06
80
0
HQ
MC
.M
&RA
MO
O02
71
7F
Y1
10
8.2
73
20
21
11
63
20
00
02
70
00
68
01
HQ
MC
.M
&RA
MO
O02
71
7F
Y1
10
8.2
73
20
21
12
63
20
00
02
70
00
68
02
HQ
MC
.M
&RA
MO
O02
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