audcp degree completion initiative - augusta university
TRANSCRIPT
AUDCP Degree Completion Initiative Applicant Information
AUDCPDEGREECOMPLETIONSTUDENTGUIDE2
MINIMUM REQUIREMENTS AND CONSIDERATIONS
ThefollowingminimumrequirementsmustbemetbyallstudentsadmittedtoAugustaUniversity(AU):
• 2.2CumulativeCollegiateGradePointAverage(GPA)1• 30CreditHoursfromaccreditedinstitutionstobetransferred23• MustbeaDepartmentofDefenseemployee• Submitofficialtranscriptsfromallenrolledand/orattendedacademicinstitutions(suchas
accreditedcollegesoruniversitiesormilitaryserviceaffiliatedcollegeofficepaperworkincludingmilitarytranscripts)priortoapplyingfollowingthe“RequestOfficialTranscriptforCollegeandUniversities”process4NOTE:StudentsdonotneedtobeacceptedtotheUniversitybeforetheysendtheaboveinformation.Astranscriptsandtestscoretransmissionscantakeweeksbeforetheyarereceivedbytheuniversity,itsavesalotoftimeintheacceptanceprocessforstudentstogetthetranscriptrequestsinassoonaspossible.Transcriptsandthelikereceivedbytheuniversitywillbeplacedinaholduntilthestudent’sapplicationisreceivedandthen,allinformationwillbeputtogetherinordertoprocesstheapplication.Likewise,downloadingandcompletingtheimmunizationform5andTBquestionnaireinadvancewillalsosavealotoftimedowntheroad.
• Submitallstandardexaminationsforcollegecreditscorescompleted(suchasCollegeLevelExaminationProgram(CLEP)andothercompetencyexams)6
• AllacceptedstudentsmustadheretoallBoardofRegents(BOR)policiesandprocedures7andAUgraduationrequirementsasdefinedbytheAUCatalog8
Likewise,therearecertainconsiderationsthatwillbegrantedtothesestudentsincluding:
• Waiveroftheadmissionapplicationfees• WaiverofMandatoryStudentfees,butnotprogramspecificfees• Dedicatedadvisor(ProgramliaisonintheOfficeofMilitaryandVeteranServices)whowillbe
responsibleforcompletioninitialmeetingswiththestudentsinordertoguidethemthroughtheapplicationandregistrationprocess,confirmthechosendegreepath,andtohandlenavigatingthestudenttotheirappropriateprogrammaticadvisor
1ThisGPAmustbecumulativefromallinstitutionstowhichthecandidatehasattendedand/orbeenenrolled.2Nomorethan90hourswillbeacceptedandappliedtowardsanybaccalaureatedegreeforthesestudents3Studentstransferringlessthan30hoursmustalsosubmithighschooltranscriptsaswellasGEDortestscores(SATorACT).Thesescoreswillnotberequiredforthosestudentswhotransfer30ormorecollegecredits.4http://www.augusta.edu/admissions/apply.php5Theimmunizationformmustbesignedbyamedicalprofessionalbeforeitisturnedin.Forfurtherinformationregardingimmunizations,pleasecontinuetotheimmunizationpartoftheAcceptancesectionofthismanual.6AfulllistofhowcreditreceivedatAUfortheseexamscanbefoundbyvisitinghttp://www.augusta.edu/admissions/credit-by-exam.php7http://www.usg.edu/policymanual/8http://catalog.augusta.edu
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• In-StatetuitionwaiverforthosestudentswhoresideinAikenorEdgefieldCountiesinSouthCarolina
• In-StatetuitionwaiverforActiveDutyPersonnel• OnlineorientationprocessthroughtheDesiretoLearnSystem(D2L)atnochargeorattenda
scheduledgrouporientationinpersonwithrequiredfee
APPLICANT PROCESS
PROCESSOVERVIEW
OncethecandidatehasnotifiedCommandofinteresttoparticipateintheprogramhe/shewillneedtoobtainanapplicationfeewaivercodefromNCSprogrammanagersothathis/herapplicationfeecanbewaivedattimeofsubmittal.Thecandidatecanapplyonlineviathefollowinglink:
http://www.augusta.edu/admissions/apply.php
ONLINEAPPLICATIONPROCESS
1. Oncestudentsvisittheadmissionslinkabove,theyshouldscrolldowntothe“UndergraduatePrograms”section.
2. Underthe“DegreeSeeking”dropdownbox,select“TransferStudents.”9
3. Clicktheblue“APPLY”buttondirectlyunder“TransferStudents.”
4. Oncetheapplicationloads,readandfollowtheinstructionsverycarefully,payingattentiontoanyapplicabledeadlines.
5. InaccordancewithBoardofRegentsPolicy4.3.4,EachUniversitySysteminstitutionshallverifythelawfulpresenceintheUnitedStatesofeverysuccessfullyadmittedpersonapplyingforresidenttuitionstatus,asdefinedinSection7.3ofthisPolicyManual.
9Studentswithlessthan30hoursshouldselect“AllBeginningFreshman.”
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6. Anystudentrequestingtobeclassifiedasanin-statestudentfortuitionpurposeswillberequiredtoprovideverificationoftheirlawfulpresenceintheUnitedStatesinordertobeclassifiedasanin-statestudent.§ AcceptabledocumentationforUSCitizensincludes:
• ACertifiedU.S.BirthCertificateshowingthestudentwasbornintheU.S.oraU.S.territory.10
• AU.S.CertificateofNaturalization(USCISformN-550orN-570).• AU.S.CertificateofCitizenship(USCISformN-560orN-561).• AU.S.CertificateofBirthAbroadissuedbytheDepartmentofState(DS-1350)oraConsularReportofBirthAbroad(FS-240).
• AcurrentU.S.Passport.11• AcurrentDriver'sLicenseissuedbytheStateofGeorgiaafterJanuary1,2008.12• AcurrentDriver'sLicenseissuedbytheStateofAlabamaafterAugust1,2000.12• AcurrentDriver'sLicenseissuedbytheStateofSouthCarolinaafterNovember1,2008.12
• AcurrentIDissuedbytheStateofGeorgiaafterJanuary1,2008.• AcurrentmilitaryID.1314
§ LawfulPresencedocumentsmaybesubmittedvia15:
• PhysicalAddressSummervilleCampus-BenetHouse2500WaltonWayAugusta,Georgia30904
• MailingAddressOfficeofAcademicAdmissions112015thStreet-BenetHouseAugusta,Georgia30912
7. Beforecompletingtheirapplications,studentsmustcreateaGAcollege411account.Theywillbepromptedtodothisautomaticallyoncetheybegintheonlineapplicationprocess.
8. Afterstudentscompleteascreen,theywillclickthe“Next”buttonatthebottomorononeofthesectionslistedontheleftcolumntomovetoadifferentscreen.Beforetheyareallowedto
10Aphotocopyisnotacceptable.Mustbringoriginaltophysicaladdress.11Photocopymustincludethephotopageandthefollowingpage.12Atthistime,onlyvaliddrivers’licensesfromAlabama,Georgia,andSouthCarolinaareacceptedatAU.StudentswithlicensesfromotherstatesorwithlicensesprovidedbeforeJanuary1,2008shouldsubmitoneoftheotheroptionslistedinordertoverifytheirlawfulpresence.13Thiscanusedfortheservicememberonly,notadependent.14ThisIDmaybebroughtinpersonstoAdmissions.Nocopiesneedbemade.AformcanbefilledoutbyanAdmissionsrepresentativetoverifylawfulpresenceatthistime.15Formoreinformationonlawfulpresence,visithttp://www.augusta.edu/admissions/lawful-verification.php
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jumpscreens,dataonthecurrentscreenwillbeinspectedforerrorsorinconsistencies.Iferrorsoromissionsarefound,studentswillbereturnedtothescreentocorrectyouranswer(s).Otherwise,thedatawillbesavedandtheywillproceedtotherequestedscreen.Studentsarealsoallowedtoskiptoanotherscreenwithouttheirnewdatabeingsaved.Beawarethatiftheyusethe“Skip&Jump”functionontheleftcolumn,dataonthecurrentscreenwillnotbesavedandwillhavetobereenteredpriortosubmittal.
9. Oncepromptedtopaytheapplicationfee,studentsshouldutilizethewaivercodesuppliedtothembytheNCS.
10. Oncetheyhavecompletedtheform,clickthe“submit”buttonlocatedonthetopleftcolumntosubmittheapplication.
SUBMITTINGDOCUMENTS
1. Inadditiontotheapplicationprocess,studentsmustsubmitanyandallsupportingdocuments.Allsupportingdocumentsincludingofficialtranscriptsandofficialtestscores,mustbesubmitteddirectlytotheOfficeofAcademicAdmissionstocompleteanapplicant’sfile.Officialtranscriptsandtestscoresarethosethataresentdirectlyfromtheinstitutionortestingcenterorarehanddeliveredinasealedenvelope.
2. Documentationmaybesubmittedusingthefollowingmethods:a. [email protected](preferred)b. Mailedto
AugustaUniversityOfficeofAcademicAdmissionsBenetHouse,SummervilleCampus112015thStreetAugusta,Georgia30912
c. Faxedto706-667-4355
CHECKINGSTATUS
Oncetheapplicationissubmitted,studentscanchecktheirstatusbyvisitinghttp://www.augusta.edu/admissions/andselectingthe“CheckStatus”link.
StudentswillentertheirLastName,FirstName,DateofBirth,andLastFourDigitsofeithertheirSocialSecurityNumberofStudentID16(iftheyknowit).Clicktheyellow“ShowAdmissionsStatus”button.
TheApplicantStatusCheckprovides:
• Alldatasubmittedontheapplication,• Currentstatus,
16Studentsareassignedastudentnumberoncetheirapplicationsaresubmitted.Studentswillbetoldtheirstudentnumberoncetheyhavebeenaccepted.
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• In-State/Out-of-Stateresidency,• Acomprehensivelistofalldocumentswhichhavebeenreceived,and• Alistofthosedocumentsoutstanding.Thislistwillincludeboththoseitemswhicharerequired
fortheapplicanttobeprocessedforacceptanceaswellasthosedocumentswhichwillberequiredfollowingacceptance.
Theapplicantmustrequestallofficialtranscripts,includingDLI,besenttoAugustaUniversityasalltranscriptsfromeveryinstitutionattendedmustbereviewedpriortoanyadmissiondecisionbeingmadeforanyapplicant.Assometranscriptsmaytaketimetoreceiveitisimperativethatapplicantsrequestalltranscriptsassoonaspossible.Failuretoreceiveofficialtranscriptspriortothestartdatemaynotallowanapplicanttoparticipateintheprogramforthattermofenrollment.
AftersubmittinganapplicationeachactivedutypersonnelorotherTAeligibleDODemployeesmustgetauthorizationfromtheirrespectivebranchtostarttheTuitionAssistanceprocesstocovertuitionchargesforthetermofenrollment.Note:Thisprocessmayvarybasedonthespecificmilitarybranchaffiliation.Pleasereviewthespecificinstructionsinthenextsection.
TUITION ASSISTANCE INFORMATION: NCS MANDATORY TRAINING FOR ACTIVE DUTY
USING MILITARY TUITION ASSISTANCE (MILTA)
AFI36-2649VoluntaryEducationProgram
UpdatedtoincorporatechangesofAFI36-2649_AFGM1,dated1Sep2015andAFI36-36-2649_AFGM2,dated16Aug2016.
StudentResponsibilities
BLUF: Students are ultimately responsible for accuracy of their Air Force Virtual Education Center(AFVEC)recordandMilTAfundingrequests.Failuretomeetprescribedtimelines,suspensedates,orif errors are not corrected before class start, will result in financial debt and refunds are notauthorized.Studentsneedtounderstandwhenrequestingreimbursementsthisisafinaldecision.
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§ ReadandensurecompliancewithAFI36-2649,VoluntaryEducationProgram.§ Understand thatMilTA is intended to supportoff-duty,part-timeattendance.Takinga course
load inexcessofpart-timestudywill result ina financialobligation ifAirmen fail tocompleteanyorallofthecourses.
§ MonitorAFVECrecordforaccuratecontact,gradesandreimbursementexpense.§ MilTApolicyrequiresbothAirmenandsupervisorstotakeamoreactiveroleintheprogramand
processes.SupervisorsarerequiredtoapproveallMilTArequests.§ RequestMilTAnoearlierthan45daysandNLTseven(7)daysPRIORtocoursestartdate.
o ALLUNAPPROVEDMilTAdocumentswillbeautomaticallydeletedoncoursestartdate,andstudentassumesallfinancialliabilities.
o Ensuresupervisoremail isaccurate. (MilTAWILLNOTbecreatedafterthecoursestartdatewhensupervisorsdonotreceiveyourMilTArequest).
o Studentsareremindedtofollow-upwiththeirsupervisorstoinsureMilTAapproval.§ MaintainanoverallGPAof2.0(“C”average)oraboveforundergraduatecoursesand3.0(“B”
average)forgraduatecoursescalculatedfromallMilTAenrollments.§ Successfully complete coursesdefined as “C”or higher for undergraduate courses and “B”or
higherforgraduatecourses(“Pass”for“Pass/Fail”).§ EnsuregradesarepostedinAFVECEnrollmentswithin60daysfromcourseenddateor2weeks
priortoseparation,retirement/deactivation.Failuretodosowillresultinarecoupmentaction.§ UnderstandapplyingforMilTAhasrisks.UsingMilTAwheninanAirExpeditionaryForce(AEF)
cycle, in the zone for PME attendance, during scheduledmedical procedures, planned leave,etc., will not be sufficient reason for requesting a waiver should Airmen fail to successfullycompletethecourse(s)duetoselectionorcomplicationsarisingfromtheseoccurrences.
§ Provide Education Center official documentation of all courses and degree completionscompletedpriortojoiningthemilitaryandmaintaincurrenteducationlevels.
§ Submitelectronicdegree(E-Degree)planforapproval.MilTAcannotberequestedwithoutanapprovedE-Degree.
o UnofficialE-Degree:Allowsmaximum6SH.o Student“MUST”provideOfficial/EvaluatedE-DegreeforMilTAaftertheinitial6SH.o Official/EvaluatedE-Degree“MUST”includeallcreditsacceptedintransfer.
SupervisorResponsibilities
§ ReviewingallMilTArequestsandapprovingordisapprovingbasedoncriteriaoutlinedino AFI36-2649,para6.2.9. SupervisorsmayapproveMilTArequestsforAirmeninanyof
thesituationsoutlined inpara6.2.10 if, intheirbest judgment,theAirmanhasshownsuccessfulprogressintheirUGTorthattheTDY,PCS,orPMEattendance(currentPMEguidanceadvisesin-residentstudentstonotenrollinoff-dutyeducationbecauseoftheheavyacademicschedule)willnotadverselyaffectsuccessfulcoursecompletion.
§ DiscussingwithAirmentheirresponsibilitytosuccessfullycompletecourseswhenusingMilTA.§ Ensure that Airmen have nomilitary responsibilities thatwill adversely affect their successful
coursecompletion(para6.2.9).§ ExplaintoAirmentheirfinancial liabilityshouldtheyfailtosuccessfullycompletethecourse(s)
orfailtocomplywithothercomponentsofthisinstruction.
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§ RespondtoAFAEMSreimbursementnotificationbycontactingEducationOfficeorCentralOffice(CO)whenAirmenarenotcapableofresponding.
MilTAProgramManagement/Eligibility
§ MilTAwillnotbeapprovedformorethan124SH(186QH)foranundergraduatedegreeand42SH(70QH)foragraduatedegree.
§ May not be used for lower or lateral degree program regardless of the funding source orcompletionforpreviouslyearneddegree(Exception:CommunityCollegeoftheAirForce(CCAF)degree).
§ MilTAisdeniedforAirmenwithUIFs,failedPT,referralEPR/OPRsorControlRoster.§ Supervisorsmust approve or disapprove allMilTA requests prior to the course start date. If
supervisor is not available, approval can be within the chain of command (i.e. flight/sectionchief,superintendent,firstsergeantorsquadroncommanderorhigherofficer).
§ SupervisorscandenyMilTArequestsforanAirmaninanylevelofupgradetraining,ifAirmanisTDYor PCSingduring the academic term, or if Airman is enrolled in PMEor for other factorsSupervisordeemsanimpedimenttosuccessfulcoursecompletionsuchasexcessivecourseload(i.e.2ormorecoursesinanacceleratedterm).
§ EducationCenters reviewMilTAdocuments forquality controlandmaydisapprove if, in theirprofessionaljudgment,thecourseloadisdetrimentaltoAirmanortheAF.
§ Any courseor schedule changemustbe reported immediately to theEducationCenter/MilTACentralOfficeandsupervisor.FailuretonotifytheseentitiesofchangeswillresultintheAirmanbeingfinanciallyresponsibleforthefullcostofthecourse.
o Airmen should not make any changes to existing TA documents without firstcontactingtheirEducationCenter.
§ Airmenwillbeallowedonlyonedegreeprogramchangeperdegree level.This includesbut isnot limited to changingmajorsor changingdegree types (e.g.BachelorofArts toBachelorofScience).Themaximumallowablehoursoutlinedinpara6.4.2willnotbeexceededunderanycircumstance.
ApplyingforTA
§ MilTArequestmustbesubmittedinAFVECbyselecting“StartaFundingRequest”.o EXTREMELYIMPORTANT: EnsureMilTAdocumenthasCORRECTcollegename,course
code, course title, credit hours, tuition cost, etc. (NOTE: Errors submitted by thestudent that results in theschoolnotbeingpaidby theAirForce,MilTAWILLNOTbecorrected; thereby, making the Airman financially responsible to the AcademicInstitution).
§ UseschoolresourcestopopulateMilTAform(i.e.schoolregistration,catalog,etc.).§ Readandcomplywith"CONDITIONS"statementsonMilTArequest(AFForm1227,Authorityfor
TuitionAssistance).§ StudentswillbenotifiedviaAFVECemailofapprovalordisapproval.
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Grades/Reimbursements
§ VerifyaccurateAFVECgradepostinginEnrollmentswithin60daysofcourseend.§ Unsuccessfulgradepostingsresultin30-dayreimbursementsuspensedate.§ Donotvoluntarilyelectreimbursementifthereareoptionsforgradeappeals/refunds.§ MilTAmust be reimbursed for gradesof “D” and “F” at undergraduate level or “C”, “D”&“F”
gradesatgraduatelevel;and“I”gradesnotconvertedwithin120daysafterendofcoursedate.§ Priortowithdrawing,Airmenmustconsult/workwithEducationCentersandschoolcounselorto
determineallavenuesforsuccessfulcompletion.§ Review your school’s policy regarding extensions, incomplete grades, special circumstances,
grade/refundappeals,etc.§ Respond to initial AFAEMS reimbursement notification by contacting Education Office or CO
whenfilingappealsforrefundsorgradechanges.
WaiversforCourseWithdrawals
§ Allwaiveractionsareapproved/disapprovedbyMilTACentralOfficeWaiverReviewPanel.§ If you are experiencing issues that were beyond your control and plan on withdrawing from the
courseandtakeagradeof“W”, theMilTACentralOfficeWaiverReviewPanelWILLNOTconsideryourwaiveruntilyouhavefirstaskedforanexceptiontopolicyfromtheAcademicInstitution.
o If the Academic Institution approves the exception to policy request, the AcademicInstitutionmustrefundtheMilTAtotheAF.
o OnceanexceptiontopolicyhasbeenrequestedanddeniedbytheAcademicInstitution,theAirman can request a waiver for reimbursement from the MilTA Central Office WaiverReviewPanel.
§ WaiversareonlyforWithdrawalsandmaybeapprovedonlyifthecircumstancesclearlyshowtheeventswerebeyondthecontrolofthestudentandthattheAirmanmadeeveryefforttoworkwiththeinstitutionandeducationcentertoresolvepriortorequestingawaiver.
o Circumstances that may be considered for waiver are short-notice PCS/TDY where theAirmanhadnopriorknowledge,unexpectedhospitalization,oremergencyleave.
§ All waiver requests must be accompanied by a letter signed by the Commander/Director/FirstSergeant(PDFFormat).
§ AllsupportingdocumentationmustbesubmittedwiththewaiverrequestviaAFVEC(PDFFormat).§ Allwaiver/reimbursementdecisionswillbebasedonthedocumentationprovided.Alldecisionsare
final. Airmenmay appeal the COWaiver Review Panel decision to AF/A1DL. Airmen follow theBoardforCorrectionofMilitaryRecord(BCMR)processforfurtherappeal.
§ Understand thatusingMilTAhas risks. UsingMilTAwhen inanAEFcycle,whiledeployed, in thezone forPMEattendance,during scheduledmedicalprocedures,planned leave,or takingmultiplecourses,etc.willNOTbesufficientreasonforrequestingawaiver.
§ Therearenowaiverconsiderationsfor“D”or“F”gradesatundergraduateor“C”“D”or“F”gradesatgraduate-level.
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TUITION ASSISTANCE: AUGUSTA UNIVERSITY Army(Active,ReservistsandGuard)NewactivedutysoldiersmustseeanEducationCounseloratFt.Gordon(orattheirdutystation)andcompletetheVIAToolintheportaltobegintheTuitionAssistanceApprovalprocess.Atthesametime,theyshouldbefinalizingtheiradmissionsacceptance.TheymustcontacttheOfficeofMilitary&VeteransServicestodetermineiftheirdegreeprogramhasbeenloadedintheGoArmyEdPortalandtakethenecessarystepssotheycandownloadtheirdegreeprogramonthesoldier’ssideoftheportal.Oncetheyhaveregisteredforclasses,theymustprovideacopyoftheirscheduletotheTACoordinatoratAUsoshecanloadthespecificCRNs.TheywillbenotifiedwhenthisisaccomplishedsotheycanregisterfortheircoursesinGoArmyEd.Theymustprovidetheirregistrationscheduleeverysemesterbecausecoursesectionsareloadedmanuallyeachterm.
NewReservistsandNationalGuardsoldiersmustseetheircommandingofficerandpresentaNOBItobegintheirTuitionAssistanceprocessesintheofficeofMilitaryandVeteranServicesatAugustaUniversity.Otherstepsarethesameasforactiveduty.
Oncetheseprocessesarefinalized,theirauthorizationforTAisusedtosetupa3rdpartycontractandwaiveout-of-stateandmandatoryfeesatAU.
NavySailorsmustseetheNavyESO(EducationServicesOfficer),atFt.Gordoneachsemester.SailorsneedtoprovidetheirESOwitharegistrationscheduleanddegreecompletionplan(JagTrax).TheNavyESOwillsubmithisapprovalfortheircourseregistrationtoNavyCommand.Onceapproved,NavyCommandwillsendthesailoraTuitionAssistanceApprovalwhichtheTACoordinatoratAugustaUniversitywillusetowaiveMandatoryandOut-of-stateFeesandsetuptheir3rdpartycontract.
AirForceAirmenwillcontacttheESOfortheAirForceatFt.GordonorgothroughtheAVECPortaltorequestTuitionAssistancehttps://afvec.langley.af.mil/afvec/Home/aspx.IfthedegreetheAirmanwishestopursueisnotintheportal,sheorheshouldcontacttheOfficeofMilitary&VeteransServicesandaskfortheTACoordinator.Thecoordinatorwillalsoneedtoloadanycoursesinthecurrentregistrationthatarenotintheportal.TheAirForceenforcesadeadlineeachtermtoapplyforTuitionAssistance.
OncetheAirForcehassenttheAirmananAuthorityforTuitionAssistance—EducationServicesProgramform,forwardthatitemtotheTACoordinatorinMilitary&VeteransServicesatAugustaUniversity.ThisapprovalwillallowtheTACoordinatortoplacetheAirmanina3rdpartycontractandwaiveout-of-state(ifapplicable)andMandatoryFees.
MarinesTAChangeseffective23FEB2016perMARADMIN093/16:
Allfirst-timeTuitionAssistanceApplicantsarerequiredtocompletetheonlineHigherEducationPreparation(HEP)coursepriortoapprovalfortuitionassistance.
1. ToaccessHEP,pleasevisit:https://jkodirect.jten.mil2. SeetheHEPDownloadlocatedontheright-handsideofthiswebpageformoreinformation.
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3. MCINCR-MCBQuanticoMarineswillemailacopyofthecoursecompletioncertificatetotheVoluntaryEducationCenterofficeatQuanticoEdCenter@usmc-mccs.org.
4. WEBTAinstructionscanbefoundunderthedownloadtabontheright-handsideofthiswebpage.
TuitionAssistanceApprovalformsmustbesubmittedtotheOfficeofMilitary&VeteransServiceseachtermsotheTuitionAssistanceCoordinatorcancreatea3rdpartycontractandwaiveout-of-state(ifapplicableandMandatoryfees).
AUGUSTAUNIVERSITYOFFICEOFMILITARY&VETERANSSERVICESWashingtonHall,2ndFloor(SummervilleCampus)Phone:706-667-4087or706-729-2255E-mail:[email protected]
ACCEPTANCE PROCESS ACCEPTANCEPROCESSFORSTUDENTSUponacceptance,studentswillreceiveanemailtotheirpersonalaccountinformingthemoftheiracceptance.Theywillalsoreceiveawelcomepacketviatheirmailingaddress.Thispacketwillincludeanewstudentchecklist(http://www.augusta.edu/admissions/documents/austudentchecklist2016best3.pdf)whichdetailsinformationregarding:
• Studentnumber(alsoknownasstudentID)• Augusta.eduemailaddress.
o Thisaddressisuniquetothestudentandisusedtologthestudentintoalotofsystems.Anexamplewouldbe:[email protected](JSmith123)isknownastheJagID.Studentsshouldfollowtheinformationprovidedontheforminordertosuccessfullyaccesstheiraccounts.AllremainingofficialcorrespondenceregardingtheirtenureatAugustaUniversitywillbecompletedthroughthisaccountandtheirmailingaddress.
• POUNCEinformation.o POUNCEisAU’sstudentinformationportalforinformationregardingastudent’sfile,
registration,financialaid,grades,andmore.• Immunizationrequirements• Tuitionclassification(in-stateorout-of-state)• DisabilityServices• Verificationoflawfulpresence• Healthinsurance• Registration
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• ParkingRegistration17• JagCard(StudentIdentificationCard)18• WellnessCenterActivationForm
REQUIREDIMMUNIZATIONDOCUMENTATIONInordertoattendclasses,pertheBoardofRegents,theUniversitySystemofGeorgiaandtheAugustaUniversityimmunizationpolicies,allnewAugustaUniversitystudentsonthehealthsciencecampusmustmeettheestablishedimmunizationrequirements.
• GototheStudentHealthwebsite19toprintandcompletetherequiredformsasinstructed.http://www.augusta.edu/shs/immunizations.php
• Allcompletedforms/documentsshouldbeuploadedatosh.augusta.eduatleast90dayspriortothestartofclass.Animmunizationholdwillbeplacedonastudent’saccountuntilallimmunizationrequirementshavebeencompleted.Anyquestionsshouldbeemailedtoimmunizations@augusta.edu.
• Studentswhofailtocompleteandsubmittherequiredformsanddocumentationpriortothestartofclasswillnotbeallowedtoattendclasses.
• OntheStudentHealthwebsite,studentsforthisinitiativeshouldselectthe“Immunizations”,“ImmunizationsRequirements”,“UndergraduatePrograms(SummervilleCampus)linkhttp://www.augusta.edu/shs/documents/undergradaprilsixteen16.pdfinordertogetacopyofthe
requiredimmunizationform.• Continuingstudentsarealsorequiredtocompletethe“Tuberculosis(TB)Screening
Questionnaire”formonanannualbasis,fromthetermofenrollment(i.e.FalltoFall).http://www.augusta.edu/shs/documents/tbscreening.pdf
NOTE:MilitaryShotrecordscanbesubmittedtoverifyimmunizationsreceived.However,theserecordsareconsideredsupportingdocumentationanddonottaketheplaceoftheform.Assuch,theyshouldbesubmittedinadditiontotheform.
Tosubmitimmunizationrecords:
1. PrinttheImmunizationformandallpagesthatfollow.Clickonthelinkbelowtodisplayandselectyourprogramofenrollment.Thiswilldisplaytherequiredimmunizationrecordand
17AllstudentsmustregisterforaparkingdecalinordertoparkavehicleonanyAugustaUniversityCampus.Thispermitrequiresapaidfeeforeachacademicsessionandisnotpartofthewaivedmandatoryfees.Visitaugusta.edu/parking/studentguide.phpformoreinformation.18StudentsmustberegisteredforcoursesbeforereceivingtheirJagCard.19http://www.augusta.edu/shs/immunizations.php
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documentation.Theimmunizationformmustbefilledout,completed,andsignedanddatedbyaHealthcareProviderorbasephysician.AlldocumentationmustbeinEnglish.
2. Oncetheimmunizationrecordhasbeensignedbyahealthcareproviderandthestudenthasobtainedotherrequiredsupportingdocuments,gototheosh.augusta.eduwebsitetoenterimmunizationdates.
3. UseyourJAGID(usernameandpassword)assignedtoyouwhenyouwereacceptedforadmission.20
4. Navigateto“Immunizations”ontheleftsideofthemenu.Choose“New”andenterthedatesofeachimmunizationthatyouhavereceived.Thenclick“Submit”.Studentsshouldnotenterdatesforimmunizationsiftheyarenotrequiredbythechosenprogram.
5. Submityourimmunizationrecord/documentationperthefollowinginstructions.a. Scanalldocuments(immunizationform,TBscreening/testresults,andlabreports)to
yourcomputerandsavethemtoafile.Pleasemakesureyourfullname,dateofbirth,andstudentidnumberareindicatedonalldocuments.
b. Withintheosh.augusta.eduwebsite,clickon“UploadDocuments”ontheleftsideofthemenu.Thenclickon“ChooseDocument”andselect“ImmunizationRecords”.Thenclickon“Browse”andselectthedocumentsfromyourcomputertobeuploaded.Thenclickon“Upload”.Oncethedocumentsareuploaded,openthedocumenttoconfirmthatallpagesuploadedandarelegible.
c. RecordsreceivedwillbereviewedandverifiedbytheImmunizationsDepartmentwithin3businessdays.WatchyouremailforimportantnotificationsfromtheImmunizationsDepartment.Wewillsendyouemailsasyourimmunizationstatuschangesorifweneedtocommunicatewithyouregardingyoursubmitteddocumentation.
FormoreinformationonobtainingimmunizationsandorlabworkattheStudentHealthCenter,[email protected].
ORIENTATION PROCESS
ONLINEORIENTATIONStudentsarerequiredtocompleteorientationbeforestartingcourses.OrientationwillbecompletedviatheonlinemediumD2L.Oncethestudentisacceptedtotheuniversity,theywillreceiveanorientationlinkintheiraugusta.eduemail.Allsectionsandslidesmustbereviewedandfinishedbeforethesessionisconsideredcomplete.
TechnicalRequirementsToviewonlineorientation,studentswillneedaccesstoacomputerwiththefollowing:
• Internetconnectivity• BrowsersshouldbeJavaenabledandhaveJavascriptingenabled.
20StudentswithoutanAugustaUniversityemailaccount,willnotbeabletoaccessthissiteandcannotsubmitimmunizationrecords.
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NavigationTheBack|Continueoptionslocatedatthebottomofeachpagewilltakeyoutothepreviousornextpageintheorientationprogram.(Usethescrollbarattherighttoscrolldownuntilyouseethearrow).
ADDITIONALNOTENewstudentsareabletoattendanon-campusregistration.Thereisafeethatmustbepaidbythestudentinordertoattendthisalldayevent.However,studentswhoareadmittedtoAUundertheAU/NCSDegreeCompletionInitiativehavetheoptiontocompletetheonlineorientationwithnorequiredfee.Asallstudentsgenerallyreceivethesameemails,itispossiblestudentsunderthisinitiativemightreceiveemailsrequiringthemtosignupfortheon-campusorientation.Iftherearequestionsorconcernsregardinganyemailreceivedfororientation,studentsshouldcontacttheProgramliaisonintheOfficeofMilitaryandVeteranServices.
ADVISING AND INITIAL REGISTRATION PROCESS INITIALLIAISONMEETINGPROCESSFORSTUDENTS
Duringtheinitialappointment,theProgramliaisonintheOfficeofMilitaryandVeteranServiceswill:
• Meetwiththecandidate• Reviewtheapplicationandadmissionprocess• Reviewallwaiverstheapplicantmaybeeligibletoreceiveandinstructtheapplicantonhowto
applyforthosewaivers• ReviewtheprocesstoobtainTuitionAssistance• Confirmthestudent’schosendegreetrack• Referthestudenttotheirappropriateadvisorbasedoninterestandcredithoursandassistin
arranginganacademicadvisingsession.
The Program liaison in theOffice ofMilitary and Veteran Services,will be a point of contact for thestudentthroughoutthesemestertoassistthemanddirectthestudentstothepersonordepartmenttobestservicetheirneed.
Followingthisadvisingappointment,theProgramliaison,intheOfficeofMilitaryandVeteranServices,willdirectthestudenttotheirappropriateprogram-levelAdvisor21,whichwilladvisethestudentintheirgivenmajorofstudy.Studentsareencouragedtomeetwiththeirprogram-levelAdvisorassoonaspossibletoworkthroughadditionalinformationconcerningtheirchosenprogram.
IMPORTANTNOTESREGARDINGCREDITHOURSANDADVISEMENTAllstudentswillcompleteanappointmentwiththeProgramliaisonintheOfficeofMilitaryandVeteran
21See“ImportantNotesRegardingCreditHoursandAdvisement”forclarificationregardingstudentcredithoursandhowtheyaffectadvisement.
AUDCPDEGREECOMPLETIONSTUDENTGUIDE15
Servicesduringtheirinitialsemester.Studentswhocomeinwithaminimumof60appliedhoursormorewillcompleteadvisementwiththeirprogram-leveladvisor.
Studentswithlessthan60appliedhours,22however,arenotallowedtomoveontoprogram-leveladvisorsuntiltheyhavereachedthishallmark.TheywillcontinuetobeadvisedtheOfficeofAcademicAdvisement(withassistancefromtheProgramliaisonintheOfficeofMilitaryandVeteranServicesasapplicable)untilsuchtimeastheymeetthe60-hourrequirement.Then,theywillmoveunderaProgramAdvisor.23
REGISTRATION PROCESS
STUDENTREGISTRATIONPROCESSStudentswillcompletetheirinitialregistrationprocessthroughtheirrespectiveadvisor.TheProgramliaisonintheOfficeofMilitaryandVeteranServiceswillassistthestudentasneededtohelpfacilitatethisprocess.However,insubsequentsemesters,theywillmeetwiththeirprogram-leveladvisorandcompletetheirregistrationviaPOUNCEontheirown.POUNCE,asmentionedbefore,isAU’sstudentinformationportalforinformationregardingastudent’sfile,registration,financialaid,grades,andmore.
StudentsusetheirJagID(username)andpasswordtogetentrance.Fromthere,theycanfollowthesimplemenustogettotheinformationtheyneed.Studentswillcompletearun-throughofthePOUNCEportalaswellashowtoregisterwiththeProgramliaisonintheOfficeofMilitaryandVeteranServices.
Formoreinformation,pleasevisithttp://www.augusta.edu/registrar/registration.php.
THEACADEMICCALENDAR
22Notincludingstudentswhohave54hoursandaretakingatleasttwoclassesintheirfirstsemester.23Ifthestudentisseekingadegreewithadditionalapplicationrequirements(education,alliedhealth,nursing,socialwork),theywillbeadvisedbytheAdvisementCenterafter60hoursuntiltheyareacceptedintooneofthoseprogramsorchangetheirmajortoonethatdoesnotrequireanadditionalapplicationforprogramadmission.
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StudentsareencouragedtofamiliarizethemselveswiththeAcademicCalendar.Thiswillalertthemofimportantdeadlines,holidays,andotherinformationrelevanttotheupcomingsemester.Thecalendarcanbeaccessedathttp://calendar.augusta.edu/site/academic/.
POST-REGISTRATION/STARTING CLASSES
CERTIFYTUITIONASSISTANCE
Onceastudenthasmeetwiththeiracademicadvisor,scheduledcoursesandobtainedanacademicdegreeplan,thestudentthenmustmeetwithstaffintheOfficeofVeteranandMilitaryServicestofinalizeTAbenefitsanduploadthecoursesanddegreeplantocertifyeligibilityforTAfunds.
APPLYFORAPPLICABLEWAIVERS
TheOfficeofMilitaryandVeteranServices(MVS)willassistthestudentaftertheyhaveregisteredforcoursesinapplyingforapplicablemandatoryfeewaiversaswellasin-statetuitionwaiversforactivedutypersonnel.OtherDODemployeesmayalsoqualifyforin-statewaiversbasedontheirindividualsituationandMVSwillassistthemaswell.
GETTINGAJAGCARDTheJagCardisastudent’sofficialuniversityIDcard.Itmustbecarriedatalltimes.StopbytheJagCardOfficelocatedonthe2ndflooroftheJaguarStudentActivityCenter,Room236(ontheSummervilleCampus).StudentsmustbringwithaphotoIDwiththeminordertogetaJagCard.Approvedformsofidentificationare:
§ Statedriver’slicense,§ militaryidentificationcard,§ passport,or§ State-issuedidentificationcard.
PURCHASINGTEXTBOOKSStudentscanpurchasetextbooksattheJagStore,whichistheofficialcampusstoreforAugustaUniversity.OwnedandoperatedbyAugustaUniversity,theprimarygoalistosupplybooksandcoursematerialstostudentsinthemostaffordablewaypossible.Newandusedtextbooksareavailableforpurchaseorrent.TheJagStorealsooffersahugeselectionofAugustaUniversityandJaguarclothingandgifts.TherearetwoJagStoreLocations:TheJagStoreSummervilleCampusandtheJagStoreHealthSciencesCampus.TheJagstoreacceptscash,check,Visa,MasterCard,Discover,andJagCard.TheJagStorepermitsbookandsupplychargesdirectlytoFinancialAid/Loanaccountsonspecialdays.Formoreinformation,visithttp://www.augusta.edu/jagstore/
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StudentscanalsopurchasebooksthroughotheronlinevendorsincludingAmazon.com.
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PROCESS SUMMARY CHECK LIST
• Reviewminimumentrancerequirementstoensureyouareeligibletoparticipateintheprogram.
• InformcommandofyourinterestintheprogramandobtainanapplicationwaivercodefromNCSprogrammanager.
• RequestDLIandanyothercollegetranscriptsbesenttoAugustaUniversity.(TranscriptsfromanyInstitutionattendedisrequired)
• ApplyforadmissiontoAugustaUniversityutilizingtheapplicationfeewaivercode.
• Getauthorizationfromyourrespectivebranch’sESOtostartTAprocesstocovertuitioncharges.(MarinesfollowprocessinmanualforTA)
• ProvideanyrequiredlawfulpresencedocumentstoAugustaUniversity’sOfficeofAdmission.
• ProvideallrequiredimmunizationdocumentationtoAugustaUniversity’sStudentHealthCenter.
• AfteracceptancetoAugustaUniversitymeetwithprogramliaisoninMilitaryandVeteranServicesatAugustaUniversitytobeguidedthroughtheprocessofenrollment.
• CompleteOn-lineorientation• Meetwithyouracademicadvisortoschedulecoursesandobtain
academicdegreeplan.• MeetwithMilitaryandVeteranServicesatAugustaUniversityto
finalizeTAbenefitsanduploadcoursesanddegreeplan.• GetyourstudentID,JagCard,andpurchasethebooksyouneedat
theUniversitybookstore.• Beginyourcoursesandbesuccessful.