attachment d – scope of work (phase 1)...2020/04/29 · this scope of work (phase 1) will be...

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Attachment D – Scope of Work (Phase 1)

[Note to Proposers:

This Scope of Work (Phase 1) is intended to define the minimum activities the JPA expects the Design-Builder to conduct during Phase 1, and Proposer may submit additional proposed tasks for the JPA’s consideration as described in Section 3 of the RFP. This Scope of Work (Phase 1) will be replaced with the selected Design-Builder’s proposed Scope of Work (Phase 1) submitted with the Proposal, as modified through negotiations and agreed to by the JPA in accordance with the RFP. Once final, the modified Scope of Work (Phase 1) will be incorporated as an Exhibit into the Agreement. The JPA, in its sole discretion, may reject any modifications to this Scope of Work (Phase 1) submitted by the Proposer.]

General

The Phase 1 Work shall include the following tasks:

Task 1: Background Document Review and Target Cost Proposal Task 2: Additional Investigations and Reporting Task 3: Site Survey, Mapping and Utility Locates Task 4: Cost Model Development and Estimates Task 5: Scheduling Task 6: Reliability Centered Design Support Task 7: Constructability Reviews Task 8: O&M Reviews Task 9: Project Plans Task 10: Phase 1 Governmental Approvals Task 11: Basis of Design Report Task 12: BIM Model and 30% Design Documents Task 13: 60% Design Documents Task 14: Phase 2 GMP Proposal and Phase 2 Amendment to Agreement Task 15: Project Management and Coordination

Submittal Requirements and Phase 1 Schedule of Deliverables Unless otherwise expressly provided, all submittals shall be submitted to the JPA in accordance with the Submittal Requirements.

The below Phase 1 Schedule of Deliverables shall be updated by the Design-Builder in its proposed Scope of Work (Phase 1) submitted with the Proposal to include the applicable number of days and/or completion dates for each deliverable listed and shall coincide with the Design-

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Builder’s preliminary project schedule for Phase 1 submitted with the Proposal. In the Phase 1 Schedule of Deliverables, unless expressly stated otherwise, all timeframes are in are working days as described in Section 1.2(l) of the Agreement.

PHASE 1 SCHEDULE OF DELIVERABLES

Deliverable Reference to Scope of Work

(Phase 1)

Draft Due Date

JPA Review of Draft

Final Due Date JPA Review of Final

Target Cost Proposal

Task 1.2 NTP Phase 1 + [ ] days

10 days NTP Phase 1 + 75 calendar days

5 days

Geotechnical Plan of Investigation

Task 2 NTP Phase 1 + [ ] days

5 days NTP Phase 1 + [ ] days

3 days

Geotechnical Data and Interpretive Report



3 days

Geotechnical Baseline Report (GBR)



10 days

Surveying Scope of Services



1 days

Survey and utility location drawing(s)



10 days

Schedule of Values

Task 4.1; Task 4.2 NTP Phase 1 + [ ] days


3 days

Cost model Task 4.3 NTP Phase 1 + [ ] days


10 days

Work Breakdown Structures



3 days

Baseline Phase 1 Project Schedule



5 days

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Phase 1 Project Schedule



N/A

Baseline Phase 2 Project Schedule



10 days

Phase 2 Project Schedule



N/A

Reliability Centered Design assessment and mechanical equipment list / asset register



5 days

Constructability Technical Memorandum



5 days

O&M Technical Memorandum



10 days

Health and Safety Plan



3 days

Quality Management Plan



3 days

QA/QC plan Task 9.2 NTP Phase 1 + [ ] days


3 days

BIM Execution Plan



5 days

Utility Relocation Plan



5 days

Contaminated Soils and Groundwater Management Plan



5 days

Site Management and Work Sequencing Plan



10 days

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Draft Startup, Commissioning and Acceptance Testing Plan



10 days

Governmental Approvals Plan



3 days

Traffic and Pedestrian Control Plan



5 days

Subcontractor Procurement Plan



5 days

Ready for SCADA Construction Plans



10 days

Draft Basis of Design Report



10 days

BIM model(s) Task 12.1 NTP Phase 1 + [ ] days


5 days

30% Design Documents



N/A

60% Design Documents



N/A

Phase 2 GMP Proposal



15 days

Phase 2 Amendment



10 days

Coordination Plan Task 15.3 NTP Phase 1 + [ ] days


5 days

Risk Register Task 15.4 NTP Phase 1 + [ ] days


5 days

Design Log Task 15.5.1 N/A N/A Updated upon each design review meeting, but no less

3 days

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frequently than on a weekly basis, commencing with NTP Phase 1.

Trend Log Task 15.5.2 N/A N/A Updated on a weekly basis, commencing with NTP Phase 1.

3 days

Monthly Project Status Reports (PSRs)

Task 15.6 N/A N/A Submitted on a monthly basis, commencing with NTP Phase 1.

3 days

Phase 1 Co-location Minimum Requirements The anticipated co-location expectations for Phase 1 include:

To occur at a location determined by the JPA within 5 miles of the Site. An existing office space will be provided by JPA for meetings, workshops, and

conversations described in these requirements and collaboration among the JPA, Key Personnel and other key Design-Builder staff. Such office space may also be made available to Package 1 and Package 3 key staff. As such, space will not be available for Design-Builder staff to occupy on a full-time basis.

JPA requires, at a minimum: o meetings once a week with Key Personnel and other key Design-Builder staff, key

Subcontractors, or other people critical to the work to be progressed / discussed during Phase 1; and

o bi-weekly coordination meetings with Design-Builder’s key staff members and key staff members of the Package 1 Design-Builder and Package 3 Design-Builder.

The JPA provided office space may, subject to availability and at the JPA’s reasonable discretion, be used to conduct additional multi-disciplinary meetings to further break down large constraints, goals, and decisions into smaller components for more efficient communication around each discernable scope of work; however, such space will not be available for Design-Builder staff to occupy on a full time basis.

The existing office space provided by JPA will include appropriate basic furnishings (chairs, tables, conference table, TV screens, etc.). Design-Builder shall provide its own computers, phones, office supplies and other materials necessary to conduct the Phase 1 Work.

The JPA provided meeting space will support a commitment to technology and shall provide secure wireless internet access and audio and video conferencing facilities.

In the event of periodic shelter-in-place requirements, the JPA anticipates that the meetings, workshops, and conversations will occur utilizing the JPA’s Microsoft Teams site to promote

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collaboration and clear, documented communications between teams and stakeholders participating in the ECAWP Project. [Note to Proposers: Details as to precise parameters and requirements for under shelter-in-place requirements will need to be discussed as part of contract negotiations with the selected Proposer]

Task 1 - Background Documents Review and Target Cost Proposal Task 1.1 – Document Review The Design-Builder shall:

1. Review existing Project Goals, requirements, objectives and constraints. 2. Review, analyze and validate the Reference Documents, including all documents

relating to investigations and analyses from previous work efforts, such as geotechnical investigations, Initial Basis of Design Report (BODR), as-built drawings, design plans, other engineering drawings, the CEQA Approval, and other Governmental Approvals. This review, analysis and validation shall include:

a. constructability for all proposed facilities, including proposed methods of construction;

b. verification of the architectural, engineering and other assumptions and calculations contained in any Reference Documents;

c. review and assessment of all applicable legal and regulatory rules and restrictions on the Project, including consultation with permit authorities regarding their requirements; and

d. verification and validation of assumptions regarding the establishment of the Commercial Terms, including the GMP (Phase 2), Project Schedule and Scope of Work (Phase 2).

3. Request, obtain, and review all relevant record drawings from previous utility and street improvement projects in the Project boundaries, including public utility (e.g., stormwater, wastewater, and water) record drawings, street improvement drawings, and private utility (e.g., gas, buried power or telecommunications) record drawings to identify potential conflicts affecting the design and construction, and the need for utility relocations. The Design-Builder shall also request, obtain, and review record drawings of all bridges to be crossed by the AWP Pipeline alignment.

4. Request and obtain California Department of Transportation (Caltrans) record drawings for Caltrans infrastructure that could be potentially affected by the Project and as needed to obtain Caltrans crossing approval(s). The Design-Builder shall review these drawings and incorporate any constraints resulting from this review into its design and permitting, as applicable.

5. Obtain and review additional information from Geotracker (www.geotracker.waterboards.ca.gov) to identify any active cleanup sites within the Site that might impact construction activities. As defined in the CEQA documents, mitigation measures require (without limitation) that the entity performing the excavation have a Hazardous Substance Removal "HAZ" certificate and handle contaminated soils in compliance with the CEQA documents and other Applicable Laws.

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6. Review the Initial BODR and, after consultation with the JPA, recommend any modifications to the design criteria that, in Design-Builder's judgment, would benefit the Project and the JPA. Include the rationale for such recommendations and describe the implications for the Project (and, if applicable, Package 1 and Package 3) if the recommended modification is or is not authorized by the JPA.

7. Consult with the JPA to develop a better understanding of Project constraints, Project requirements, and the rationale behind design preferences identified in the previously developed Initial Basis of Design and Predesign Documents.

8. Advise the JPA of possible alternative methods for performing any aspect of the Work (including design, construction, operations and maintenance) taking into account the investigations undertaken in Task 1.1.

Task 1.2 – Target Cost Proposal The Design-Builder shall develop an initial cost estimate (“Target Cost Proposal”) to validate the JPA’s Project cost estimate developed as part of the Initial BODR and included in the Reference Documents (“JPA Initial Estimate”). It is expected that the Target Cost Proposal and cost validation task will be completed within the first 75 calendar days after the JPA’s issuance of NTP Phase 1. At the initiation of this task, the Design-Builder shall hold a workshop with the JPA to discuss and clarify the Initial BODR, cost estimates, assumptions and exclusions reflected in the JPA Initial Estimate. The Design-Builder’s Target Cost Proposal and cost validation shall be provided on an Open Book Basis in the Design-Builder’s cost model format and shall be provided in the 30% design level cost model; and further developed and provided in the 60% design level cost model as described in Task 4. Upon development of the draft Target Cost Proposal, the Design-Builder shall host a second workshop with the JPA to present its cost validation and Target Cost Proposal on an Open Book Basis, including all assumptions, exclusions, and contingencies, as well as a preliminary subcontracting approach that specifically identifies the percentage of the Work that the Design-Builder proposes to either self-perform or perform through Affiliates. The Design-Builder shall submit the Target Cost Proposal to the JPA a minimum of one week prior to this second workshop to give the JPA an opportunity to review it prior to that workshop. Where the Target Cost Proposal varies from the JPA Initial Estimate, the Design-Builder shall propose ideas and work with the JPA to remedy any cost variances in order to arrive at a Project cost that is in line with the JPA Initial Estimate.

Task 2 – Additional Investigations and Reporting Task 2.1 – Geotechnical Plan of Investigation The Design-Builder shall prepare and submit to the JPA a proposed Geotechnical Plan of Investigation for the JPA’s review in accordance with the Submittal Requirements. The Geotechnical Plan of Investigation shall identify:

1. Information from the JPA’s previous geotechnical and groundwater investigations included in the Reference Documents that Design-Builder proposes to use for the Geotechnical Baseline Report (GBR) and to support its design.

2. Proposed new boring locations and depths.

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3. Permits required. 4. Field and laboratory testing. 5. Analyses. 6. The type of recommendations and design criteria that the Design-Builder will develop,

including criteria for expected ground behavior for selection and design of trenchless methods, defining expected versus unforeseen subsurface conditions and ground behaviors, characterizing anticipated groundwater to support selection and design of appropriate construction and dewatering methodologies, structure foundations, ground stabilization, seismic needs and seismic design.

The Design-Builder shall not proceed with any subsurface investigation work, including the disturbance of existing vegetation, until all required Governmental Approvals have been obtained.

Task 2.2 – Additional Geotechnical Field Investigations The Design-Builder shall provide additional geotechnical and groundwater investigations to supplement the JPA’s previously completed geotechnical and groundwater investigations included in the Reference Documents as required to support the Design-Builder’s due diligence requirements for a complete design, and to comply with obligations under the Agreement, including Sections 1.4.1(d) and 9.3. The geotechnical and groundwater investigations shall be in accordance with the JPA reviewed, commented on, and agreed to Geotechnical Plan of Investigation. The Design-Builder shall determine the number, location, and depth of borings and shall determine the number and depth of piezometers required for the GBR and to support its design. The Design-Builder shall also conduct all utility locates, potholing, and other due diligence measures to locate any underground utilities and structures in the vicinity of the geotechnical borings. In addition, the Design-Builder shall coordinate with all Utility Owners and property and facility owners and obtain any necessary permissions and permits prior to conducting any field investigations. For soil samples obtained from supplemental field investigations performed by the Design-Builder, observations of soil and groundwater (if encountered) conditions and soil field screening results in soil samples collected from each exploration shall be included in each soil boring log. For soil samples, the Design-Builder shall conduct geotechnical laboratory tests to evaluate the engineering and index properties of the subsurface materials. Tests may include moisture content and dry-density determinations, Atterberg limit determinations, sieve analysis, modified compaction and direct shear tests, pH, and resistivity as deemed necessary and appropriate. The results of the geotechnical and groundwater field investigations shall be provided in a Geotechnical Data and Interpretive Report with specific findings and recommendations pertinent to the Project’s design and construction.

Task 2.3 – Geotechnical Baseline Report (GBR) Preparation The Design-Builder shall:

1. Prepare and submit to the JPA a draft GBR for the Project based on information from the JPA’s previous geotechnical and groundwater investigations included in the Reference Documents and the Design-Builder’s additional geotechnical and

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groundwater investigations and subsequently prepared Geotechnical Data and Interpretive Report per Task 2.2. The GBR shall be prepared in general accordance with ASCE’s suggested guidelines described in “Geotechnical Baseline Reports for Underground Construction” and submitted to the JPA for review and approval in accordance with the Submittal Requirements.

2. Conduct the geotechnical and groundwater investigations in accordance with the JPA reviewed, commented on, and agreed to Geotechnical Plan of Investigation. These geotechnical investigations shall be performed and the GBR prepared to establish the Project’s assumed geotechnical conditions for the purposes of design, development of costs, and construction of the Work.

3. Submit to the JPA the draft GBR for review in accordance with the Submittal Requirements no later than the submittal of the 30% Design Documents.

4. Submit to the JPA the final GBR, addressing any JPA comments on the draft GBR, in accordance with the Submittal Requirements. Submittal of the final GBR shall occur no later than submittal of the 60% Design Documents.

Task 2.4 – Hydraulic Modeling and Surge Analysis The Design-Builder shall submit all necessary AWP Pipeline design information (e.g., pipeline diameter, length, horizontal and vertical alignment, valve and appurtenance type and locations, etc.) to the JPA, no later than the submittal of the 30% Design Documents, required to perform hydraulic modeling and surge analyses to establish Project design criteria and develop system operational standards. The Package 1 Design-Builder will be responsible for performing hydraulic modeling and surge analyses for the Product Water Pump Station and AWP Pipeline to Lake Jennings as a complete system in order to verify the pipeline diameter, pipeline pressure rating, and surge mitigation systems provided. Package 1 Design-Builder will define the pump selection and surge mitigation measures for the Product Water Pump Station. At a minimum, the Design-Builder shall:

1. Coordinate with, and provide the necessary AWP Pipeline design elements (e.g. pipeline diameter, length, horizontal and vertical alignment, valve and appurtenance type and locations, etc.) to the Package 1 Design-Builder in order to complete this hydraulic modeling and surge analysis for the Project. This information shall be provided to the Package 1 Design-Builder for certification no later than the submittal of the 30% Design Documents. The certification process shall be in accordance with Section 17.3.1 of the Agreement.

2. Review and certify the hydraulic modeling and surge analysis (to be conducted and provided by the Package 1 Design-Builder) and make any modifications to the design criteria for the Project based on these results. The certification process shall be in accordance with Section 17.3.2 of the Agreement.

3. Notify the JPA and the Package 1 Design Builder of any proposed design modifications to the AWP Pipeline design, after the hydraulic modeling and surge analysis has been certified, that could potentially alter the Product Water Pump Station or AWP Pipeline design criteria or previously recommended surge mitigation systems. The Design-Builder must receive approval from the JPA prior to making any of these proposed changes.

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4. In collaboration with the Package 1 Design-Builder, verify the pipeline diameter, pipeline pressure rating, and surge mitigation systems for the pipeline, including accommodating both the identified ECAWP Project and potential future expansion flow capacity scenarios provided by the JPA.

5. Incorporate the results of these analyses into the Design-Builder’s 60% Design Documents, including the Final BODR, for this Project.

Task 3 – Site Surveying, Mapping and Utility Locates The Design-Builder shall complete a comprehensive survey for the Work, performed by a professional land surveyor licensed in the State of California. At a minimum, the Design-Builder shall:

1. Submit a draft of the proposed Site Survey Scope of Services to the JPA for review in accordance with the Submittal Requirements, prior to proceeding with any other surveying tasks.

2. Conduct the survey in accordance with the JPA reviewed, commented on, and agreed to Site Survey Scope of Services. The Design-Builder is responsible for the independent verification and confirmation of any survey information provided by the JPA and is responsible for ensuring the investigations are sufficient to identify or characterize all utility locations, site conditions, and observable or concealed conditions at the Site.

3. Conduct utility surveys of the Site and the proposed limits of work, calling out all identified utilities within the proposed limits of work. Conduct potholing of all utilities that have the potential to create conflicts with the Project. Utilities shall be identified in general conformance with ASCE 38-02, and included with the design drawings. Coordinate with the Package 1 Design-Builder regarding the location of the interconnection with the Product Water Pump Station.

4. Coordinate with all property, utility and facility owners and obtain any necessary permissions and permits prior to conducting the field activities.

5. Map all identified utilities within the proposed limits of the Work into a comprehensive existing utilities base map. Utility mapping shall be compatible with GIS.

6. Map all active cleanup sites identified during document review of the Site that might impact construction activities.

7. Conduct all surveys, investigations and analysis required to provide necessary data and information for Project design, including sufficient information to evaluate design alternatives and verify any existing surveys.

8. Submit to the JPA the draft survey and utility location drawing(s) prior to the submittal of the 30% Design Documents for JPA review in accordance with the Submittal Requirements. In addition, submit the draft survey and utility location drawing(s) to all Utility Owners having utilities located within the proposed limits of work for the Project for their review. Following incorporation of the JPA’s and Utility Owners’ comments, the final survey and utility location drawing(s) shall be submitted as part of the 30% Design Documents in accordance with the Submittal Requirements.

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Task 4 – Cost Model Development and Estimates Task 4.1 – Schedule of Values The Design-Builder shall submit a preliminary Schedule of Values for the Project in such a form and supported by such data to substantiate its accuracy in reflecting the breakdown for administrative and payment purposes as the JPA may require. The Schedule of Values and all updates to it shall be developed and provided to the JPA on an Open Book Basis and in accordance with the Submittal Requirements. The Schedule of Values shall be further organized to conform to the Design-Builder’s Work Breakdown Structure for Phase 1 and to the Construction Specifications Institute (CSI) standard format for divisions and sections for Phase 2. With the submission of any Design Documents, the Design-Builder shall provide preliminary estimates of costs associated with the design materials in a format acceptable to the JPA. These preliminary estimates shall be provided on a monthly basis and updated with new information as the Design-Builder develops and finalizes the Phase 2 GMP Proposal. Once finalized, the estimates will be incorporated into the Phase 2 GMP Proposal. Task 4.2 – Updates to the Schedule of Values On a monthly basis, the Design-Builder shall provide to the JPA an updated Schedule of Values for the Work. Each such update shall include actual start and/or finish dates and percentages complete. Updates shall compare the planned progress from each baseline Project Schedule with the Design-Builder’s actual progress. The Schedule of Values shall be used as basis for any invoice for payment under the Agreement as well as a basis for identifying savings and overruns. The Schedule of Values shall comply with the requirements below:

1. the Schedule of Values shall divide the Work into separate tasks and provide a value for each such task.

2. The Schedule of Values shall include up-to-date progressed Project Schedule that substantiates the percent complete of each task.

3. The sum of all values listed in the Schedule of Values shall equal the NTE (Phase 1) and, as applicable, GMP (Phase 2).

4. Each item in the Schedule of Values shall include the value of the Design-Builder’s Fee Percentage, as applicable.

Task 4.3 – Cost Model The Design-Builder shall develop and maintain a cost model for the Project, which shall be (1) initially developed as part of the Target Cost Proposal described in Task 1.2 and (2) later updated with the evolution of the Project’s design. The cost model shall be developed and shared on an Open Book Basis. The cost model may be furnished in the Design-Builder’s standard cost model structure representing the Design-Builder’s entire scope for the Work, broken down into a manageable hierarchy of organization; provided the cost model shall, at a minimum, provide each estimate and forecast in a manner that can be broken down and reported in many different formats, such as (without limitation) organizing the estimate by different projects, project funding types, JPA cost element codes, contracts, vendors, construction packages, etc.

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The Design-Builder shall submit its cost model monthly (summary level updates only in PDF), at key decision points, with the 30% Design Documents and with the 60% Design Documents in accordance with the Submittal Requirements. A log of additive or deductive changes from the previous cost estimate submission, starting with the Target Cost Proposal and target price developed during the cost validation task (Task 1.2), with a description of the basis for changes, shall be provided as a standing agenda item for each progress meeting (Task 15.2). In addition, the Design-Builder shall prepare focused cost estimates, as needed, in support of alternatives analyses. The Design-Builder and the JPA shall meet and confer about the submissions, with the Design-Builder identifying the evolution of the costs. The Design-Builder shall revise the cost estimates (and any other deliverables and Submittals) in response to the JPA’s comments and incorporate said responses into the subsequent submissions of the cost estimates.

Task 4.4 – Work Breakdown Structure (WBS) The Design-Builder shall collaborate with the JPA to determine the appropriate WBS that will be used for the development of the cost model and all other Project cost estimates. The WBS shall represent the Design-Builder’s entire scope of Work, broken down into a hierarchy of Work packages. This hierarchy will be used to the organize the Project Schedule and the budgeted Schedule of Values. The WBS will not be presented as a list of deliverables but as breakdown of Work packages and their respective deliverables. The WBS structure shall be provided in a format acceptable to the JPA and subject to the Submittal Requirements. The Design-Builder will provide a written description of the Work to be done for each Work package in the WBS. These descriptions will identify the Design-Builder’s general understanding of the Project, as well as, provide a description of the Work that will be performed and deliverables that will be produced for each Work package. Each description of a Work package will include:

1. A narrative of the Work to be performed. 2. A list of major deliverables. 3. A list of information needed (if any) from Utility Owners or other third parties (including

Package 1 and Package 3 Design-Builders) to perform the subject Work.

Task 5 – Scheduling The Design-Builder shall develop and maintain detailed Project Schedules for both Phase 1 and Phase 2. The Phase 1 Project Schedule will have specifics regarding key decision processes and dates for the Phase 1 Work. Additional specific requirements for each Project Schedule include:

1. All Project Schedules shall be cost loaded Critical Path Method (CPM) schedules, prepared using Primavera P6 scheduling software (latest version).

2. All Project Schedules shall be submitted in accordance with the Submittal Requirements and updated monthly to show progress and changes.

3. All Project Schedules shall, at a minimum, include:

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a. identification, in detail, of all work required for timely completion of the Work, accounting for all risks that a prudent competent and experienced design-builder would anticipate in accordance with Good Industry Practice;

b. critical path for Design-Builder’s schedule activities; c. all activities and relationships identified in the Design-Builder’s WBS; d. coding for organization by engineering, design, procurement, construction and

commissioning activities; e. coding matching Submittals, tasks and Work packages; f. each major area of work within Design-Builder’s scope of Work; g. engineering, procurement, construction, fabrication, and delivery activities, key

Design Document release dates, and logic and interrelationships between activities so that a logical progression of the Work is depicted;

h. permitting activities and government review and approval activities i. complete sequencing of each Work activity; j. identification of interfaces between the Project, Package 1 and Package 3,

including work interfaces, and interfaces with Helix Water District; k. a separate sub-schedule of all procurement and engagement activities for all

subcontracted Work and each Approved Subcontract Agreement, including each separate construction and trade package; and

l. all milestones. 4. All Project Schedules shall account for the desirability of staging and sequencing the

Work in a manner that: a. avoids disruption to the JPA (including its ongoing operation of the Existing

Facilities), the overall ECAWP Project and Other Contractors; b. minimizes disruption to the affected communities and property owners near or

adjacent to the Site; c. enables Other Contractors to perform work in or adjacent to the Site; and d. enables the JPA and Other Contractors to interface with the Work safely and as

soon as possible. 5. All activities shall be described in a continuous three-week look-ahead format for

coordination and scheduling of JPA resources and required decisions. 6. A final Baseline Phase 1 Project Schedule shall be submitted to the JPA for review and

approval in accordance with the Submittal Requirements and shall be submitted at least five (5) working days prior to the kickoff meeting described in Task 15.2. The Baseline Phase 1 Project Schedule shall detail activities up to the Phase 2 Amendment.

7. The Phase 2 Project Schedule summarizes activities for final design and construction (including allowances for the Phase 2 Design Documentation) to be submitted to the JPA in a manner and at a rate that will allow the JPA a reasonable opportunity to review the Phase 2 Design Documentation. The Phase 2 Project Schedule will be used to assist in evaluation of alternatives and changes to the Project proposed during Phase 1. The Design-Builder shall submit to JPA a Baseline Phase 2 Project Schedule during Phase 1, and as work progresses towards Phase 2 Approval, the Phase 2 Project

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Schedule shall become more detailed. The final Phase 2 Project Schedule shall be approved by the JPA as a condition to Phase 2 Approval.

8. Three-week look-ahead schedules for each progress meeting with the JPA (Task 15.2), which highlight key design decisions needed to facilitate completion at the designated time.

Notwithstanding the above, the Design-Builder may, upon approval from the JPA, stage the Construction Work during Phase 2 for the purposes of expediting completion of the Work or any milestones. The Design-Builder shall update the Project Schedule (in accordance with the Agreement) to reflect any JPA-approved Stage, with any proposed staging retaining the ability to maintain all JPA off-ramps identified in the Project Schedule, including the JPA’s rights under the Agreement to terminate the Agreement for failure to obtain Phase 2 Approval or any Phase 1 Milestones.

Task 6 – Reliability Centered Design Support The JPA’s Project objectives include “Reliability Centered Design,” which is a process that integrates risk-based asset management principles into the design and construction process so that asset management data is collected, analyzed, and leveraged to build the necessary information needed for computerized maintenance management system (CMMS) so that O&M can leverage risk-based strategies from startup and commissioning. The Design-Builder shall:

1. Provide design engineering resources and participate in a Reliability Centered Design workshop led by the JPA that assesses the 60% Design Documents with key JPA-designated O&M staff.

2. Provide design engineering resources to collaboratively review the results from the Reliability Centered Design assessment. The Design-Builder shall assign equipment tag numbers and/or asset location identification numbers for each asset type, complying with the JPA data management standards.

3. Develop a mechanical equipment list or asset register with all associate asset attribute data associated with each asset type. The asset attributes shall comply with JPA asset management data standards.

4. Provide all design and engineering services in a manner that addresses the Quality Objectives and Lifecycle Objectives.

Task 7 – Constructability Reviews The Design-Builder shall collaborate with the JPA throughout the design process and conduct constructability reviews of the design at the 30% and 60% design submittal milestones. With each design Submittal, the Design-Builder shall conduct a constructability workshop with the JPA to discuss any constructability issues, present the Design-Builder’s recommendations and conduct follow-up activities, as needed, to resolve the issues. A Constructability Technical Memorandum (TM) summarizing the issues, recommendations, workshop resolutions and any associated cost impacts (additive or deductive) shall be submitted with the 30% Design Documents and an updated Constructability TM shall be submitted with the 60% Design Documents.

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Task 8 – O&M Reviews The Design-Builder shall conduct O&M reviews of the design at the 30% and 60% design submittal milestones with JPA-designated O&M staff. With each design Submittal, the Design-Builder shall conduct a collaborative O&M review workshop with the JPA, as well as the Package 1 Design-Builder and the Transitional O&M Contractor for key interfaces with Package 1 (i.e. Product Water Pump Station, SCADA, etc.), to discuss any O&M issues, present recommendations and conduct follow-up activities, as needed, to resolve those issues. An O&M TM summarizing the issues, recommendations, workshop resolutions and any associated cost impacts (additive or deductive), as well as address the Lifecycle Objectives, shall be submitted with the 30% Design Documents and an updated O&M TM shall be submitted with the 60% Design Documents.

Task 9 – Project Plans Task 9.1 – Health and Safety Plan The Design-Builder shall provide and administer a health and safety plan for its staff and Subcontractors for the duration of Phase 1 and Phase 2 (“Health and Safety Plan”). The Health and Safety Plan for the Phase 1 Work shall be submitted to the JPA for its review within 60 calendar days after NTP Phase 1. The Design-Builder shall be responsible for all construction safety as part of Phase 2 Work.

Task 9.2 – Quality Management Plan The Design-Builder shall prepare and submit to the JPA for review a Quality Management Plan (QMP) within 60 calendar days after NTP Phase 1 and implement a quality management process to ensure that the Project Goals and Quality Objectives are realized. At a minimum, the Design-Builder shall perform the following:

1. Designate a quality assurance/quality control (QA/QC) officer during Phase 1 that is acceptable to the JPA, who will be responsible for implementation of the QA/QC plan and documentation of QA/QC activities.

2. Provide checklists and quality management guidance documents for performance of the Work and documented in the QMP.

3. Require all personnel be familiar with the QMP, QA/QC plan, and quality control procedures and requirements.

4. Perform internal review of all calculations and deliverables by designated quality management personnel prior to each submission.

5. Record and submit all internal review and comment information. Forms shall be submitted with the procedures documented within the QMP, which procedures shall be consistent with the Submittal Requirements.

6. Review and discuss comments provided by the JPA.

Task 9.3 – Building Information Model Execution Plan A Building Information Model (BIM) guidance document shall be provided to the Design-Builder as part of the Reference Documents. The Design-Builder shall review the guidance document and, based on that review, prepare and submit a detailed BIM Execution Plan to the JPA for

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review, in accordance with the Submittal Requirements. The BIM Execution Plan shall provide implementation details for the Design-Builder to follow throughout the Project and shall align with the BIM guidance documents developed and provided by the JPA. The BIM Execution Plan shall:

1. Define the scope of BIM implementation and BIM goals for the Project 2. List all stakeholders 3. Provide clear Project expectations 4. Note progress/review meetings 5. Describe quality control, risk controls, and BIM platform standards 6. Identify the process cross functional workflows for all BIM tasks 7. Define the information exchanges between Parties 8. Describe the required Project and company infrastructure needed to support the

Project’s implementation

Task 9.4 – Utility Relocation Plan The Design-Builder shall develop and submit a draft Utility Relocation Plan along with its 30% Design Documents, for JPA review, in accordance with the Submittal Requirements. The Design-Builder shall revise the draft Utility Relocation Plan in response to the JPA's comments, as appropriate, and furnish the final Utility Relocation Plan with the 60% Design Documents in accordance with the Submittal Requirements. The Utility Relocation Plan shall at a minimum:

1. Identify public and private utilities requiring relocation prior to Project construction. 2. Identify any potential property, right of way and/or easement acquisitions required for the

proposed relocated utilities. 3. Any proposals for utility relocations shall be accompanied by a benefit cost analysis and

only proposed when no other realignment options are available for the Project. Prior to any proposed utility relocations, waiver requests to the California State Water Resources Control Board Division of Drinking Water (DDW) must be exhausted. The Design-Builder will be responsible for developing application and supporting technical materials for the JPA to submit to DDW for any water main separation requirement waivers needed for the Design-Builder’s design. Waivers may be developed and submitted in advance of the final Utility Relocation Plan, as jointly determined by the Design-Builder and the JPA.

4. Discuss approach to assuring that each relocation will occur in a time to not interfere with Project construction. Evaluate whether relocation work should be conducted by the affected utility or by the Design-Builder. Describe coordination efforts (previous and planned) with the affected utilities.

5. Recommend who should be responsible for each utility relocation, including how the utility relocation would be funded (e.g., through the GMP (Phase 2)).

6. Include a detailed schedule for planning and implementation of each utility relocation. Following JPA review and comment on the preliminary draft, the Design-Builder shall prepare a revised draft Utility Relocation Plan for inclusion with its Phase 2 GMP Proposal.

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Task 9.5 – Contaminated Soils and Groundwater Management Plan The Design-Builder shall develop and submit a draft Contaminated Soils and Groundwater Management Plan along with its 30% Design Documents, for JPA review, in accordance with the Submittal Requirements. The Design-Builder shall revise the draft Contaminated Soils and Groundwater Management Plan in response to the JPA's comments, as appropriate, and furnish the final Contaminated Soils and Groundwater Management Plan with the 60% Design Documents in accordance with the Submittal Requirements. The Contaminated Soils and Groundwater Management Plan shall at a minimum:

1. Identify and quantify areas of potential soil and groundwater contamination, including identifying the contaminate(s) of concern.

2. Detail the proposed contamination management strategy. 3. Identify appropriate control measures to minimize potential environmental and human

health risks from soil and groundwater contamination. 4. Identify required treatment and/or disposal requirements.

Task 9.6 – Site Management and Work Sequencing Plan The Design-Builder shall prepare a site management and work sequencing plan for the Phase 2 Work (“Site Management and Work Sequencing Plan”). The draft Site Management and Work Sequencing Plan shall be submitted with the 60% Design Documents to the JPA for review in accordance with the Submittal Requirements. The Design-Builder shall revise the draft Site Management and Work Sequencing Plan in response to the JPA's comments, as appropriate, and furnish the final Site Management and Work Sequencing Plan with the Phase 2 GMP Proposal in accordance with the Submittal Requirements. The Site Management and Work Sequencing Plan shall, at a minimum, include:

1. Details of the proposed strategy for the Phase 2 Work as it relates to site organization and construction controls

2. Staging, stockpiling and haul routes 3. Site constraints 4. Access and use of the Lake Jennings Day-Use and Campground property (if required) 5. Access to the flume trail and any flume trail shutdown requirements Site safety and

security 6. Coordination with Package 1 and Package 3 work as well as Other Contractors during

Phase 2 7. Sequencing of the Work 8. Coordinating the Work with, and obtaining any required Governmental Approvals from,

Governmental Entities, including Helix Water District, the County of San Diego Department of Parks and Recreation, and the California State Historic Preservation Officer

Task 9.7 – Draft Startup, Commissioning and Acceptance Testing Plan The Design-Builder shall develop and submit a draft Startup, Commissioning and Acceptance Testing Plan with the 60% Design Documents, for JPA review, in accordance with the Submittal Requirements. The draft Startup, Commissioning and Acceptance Testing Plan shall provide

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procedures and deliverables for meeting the requirements for Completion and Final Acceptance consistent with the Project Technical Requirements and Submittal Requirements. The Completion procedures will include a schedule that will allow sufficient time for JPA review and the potential re-submittal of any deliverables. In addition to the deliverables associated with individual AWP Pipeline components, the Completion procedures will include requirements and deliverables associated with the AWP Pipeline in its entirety, including the Dechlorination Facility. The draft Startup, Commissioning and Acceptance Testing Plan will also establish an Acceptance Testing protocol for the conduct of all startup and commissioning activities consistent with this Scope of Work (Phase 1), the Scope of Work (Phase 2) and the assumption that the Design-Builder will operate the Facilities during startup, commissioning and acceptance testing, with observation by JPA. The draft Startup, Commissioning and Acceptance Testing Plan shall be organized into separate sections addressing overall Facilities’ (including coordination with the Package 1 Design-Builder regarding the Product Water Pump Station) start-up and commissioning procedures and practices, all equipment and each unit operation, all auxiliary Facilities’ equipment and systems, and the Design-Builder’s management, documentation, and oversight of the start-up and commissioning process, as well as address overall Completion procedures and Acceptance Testing protocols. At a minimum, the draft Startup, Commissioning and Acceptance Testing Plan shall address the procedures necessary to commence commissioning and initiate performance testing to achieve Completion and Final Acceptance and include the following:

1. Completion requirements and procedures that address: a. Physical completion of all pipelines, facilities, and equipment which have been

installed in accordance with the Project Technical Requirements b. Project equipment has been installed in such a manner that does not void

manufacturer’s warranty and operates in a safe and prudent manner and equipment/systems requiring off-site witness testing have been identified

c. Certificates of Proper Installation that all equipment of every system and sub system has been installed and calibrated in accordance with manufacturers recommendations

d. Design and process verification checklists for each specific system and subsystem; and

e. Delivery of electronic O&M Manual 2. Acceptance Testing protocols for the AWP Pipeline shall provide details as to:

a. Pressure testing of the AWP Pipeline and appurtenances including valves, flowmeters, etc.

b. Testing of the cathodic protection system c. Testing of the fiber optic cable system d. Testing of the electrical system components e. Testing of the instrumentation and control system components f. Testing of the SCADA control system components performed by the Package 1

Design-Builder’s SCADA Systems Integrator

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3. Acceptance Testing protocols for the Dechlorination Facility shall provide details as to: a. Startup and testing equipment and systems b. Dechlorination Facility equipment has been installed in such a manner that does

not void manufacturer’s warranty and operates in a safe and prudent manner and equipment/systems requiring off-site witness testing have been identified

c. Pre-Commissioning and Certificates of Proper Installation that all equipment of every system and sub system has been installed and calibrated in accordance with manufacturers recommendations

d. Design and process verification checklists for each specific system and subsystem

e. Wet commissioning f. Dry commissioning g. Equipment readiness and controls verification h. Operational readiness verification i. Government Approvals verification j. Delivery of O&M Manual

4. Identifying conditions leading to Final Acceptance: a. Acceptance Test performance standards and related sampling and testing

requirements to demonstrate compliance b. Scope of the Acceptance Test, including approach to test for equipment and

systems operating at capacity c. Preconditions to starting the Acceptance Test including any temporary

connections or bypasses required d. Conditions requiring restart of the Acceptance Test e. Requirements of Full System Test and coordination with Package 1 Design-

Builder and Package 3 Design-Builder The Design-Builder shall revise the draft Startup, Commissioning and Acceptance Testing Plan in response to the JPA's comments and furnish the updated draft Startup, Commissioning and Acceptance Testing Plan with the Phase 2 GMP Proposal to the JPA, in accordance with the Submittal Requirements. The updated draft Startup, Commissioning and Acceptance Test Plan shall be completed and finalized in Phase 2 and a final Startup, Commissioning and Acceptance Testing Plan shall be submitted to the JPA at least 90 calendar days prior to the initiating any commissioning activities. The JPA shall have 30 calendar days to respond to the Design-Builder with comments on the draft final Startup, Commissioning and Acceptance Test Plan.

Task 9.8 – Governmental Approvals Plan The Design-Builder shall:

1. Consult with the JPA relative to required Governmental Approvals and the timing for obtaining the Governmental Approvals.

2. Develop and submit a draft Governmental Approvals Plan with the draft Final BODR to the JPA for review in accordance with the Submittal Requirements. The Design-Builder will hold all construction permits, unless otherwise approved by the JPA, and shall

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develop all necessary permit applications and supporting documentation, such as studies, environmental surveys, or other materials, in accordance with the Applicable Laws. The Governmental Approvals Plan shall:

a. Provide a list of necessary Design-Builder-held permits that are Design-Builder-led, in which the Design-Builder will obtain the permit from the respective permitting agency.

b. Identify the JPA-held permits, if applicable and designate if these permit applications are led by the JPA or Design-Builder. Permits that are influential to critical path elements for the delivery of the design or construction should be identified as such.

c. Cover activities and permitting schedule(s) for both Phase 1 and Phase 2, including a schedule for permit development, review of each permit, incorporating review comments, agency submittal, preparing responses to agency comments, review of responses, and resubmittal to agency.

d. Identify submittal requirements and address roles and responsibilities internal and external communication strategies and protocol as well as permit tracking procedures.

3. The Design-Builder shall revise the draft Governmental Approvals Plan in response to the JPA's comments, as appropriate, and furnish the final Governmental Approvals Plan with the updated draft Final BODR and 30% Design Documents in accordance with the Submittal Requirements.

4. The Design-Builder shall be responsible for implementing practices, activities, and features into the Construction Documents to address permitting requirements along with Mitigation Monitoring and Reporting Program requirements associated with CEQA/NEPA.

5. The Design-Builder shall assist with any CEQA/NEPA amendments or updates, as required.

Task 9.9 – Traffic and Pedestrian Control Plan The Design-Builder shall perform traffic control planning for the Project. Traffic control planning shall be conducted to assess and plan mitigation for traffic, pedestrian, bicycle, and other access impacts to the public and affected businesses and institutions. At a minimum, the Design-Builder shall:

1. Develop preliminary traffic control analyses. 2. Solicit and incorporate input from the City of Santee, the County of San Diego, Caltrans,

and any other Governmental Entity having jurisdictional authority on potential traffic impact mitigation requirements and measures.

3. Identify and coordinate with other construction projects occurring in the area, both public and private.

4. Develop and submit a draft Traffic and Pedestrian Control Plan for review by the JPA (in accordance with the Submittal Requirements), the City of Santee, County of San Diego, Caltrans, and any other Governmental Entity having jurisdictional authority in advance of submitting the 60% Design Documents. Prepare a draft final Traffic and Pedestrian Control Plan addressing JPA and other Governmental Entity comments and submit it

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with the 60% Design Documents for review by the JPA (in accordance with the Submittal Requirements) and all applicable Governmental Entities. Submit the final Traffic and Pedestrian Control Plan, addressing JPA and other Governmental Entity comments with the Phase 2 GMP Proposal.

Task 9.10 – Subcontractor Procurement Plan The Design-Builder shall prepare and administer a plan that sets out in adequate detail all procedures that the Design-Builder will implement to procure Subcontractors to perform Work (“Subcontractor Procurement Plan”). The draft Subcontractor Procurement Plan shall be submitted with the 60% Design Documents to the JPA for review in accordance with the Submittal Requirements. The Design-Builder shall revise the draft Subcontractor Procurement Plan in response to the JPA's comments, as appropriate, and furnish the final Subcontractor Procurement Plan with the Phase 2 GMP Proposal in accordance with the Submittal Requirements. Unless otherwise approved in writing by the JPA, the Subcontractor Procurement Plan shall, at a minimum, comply with the following:

1. All subcontracted Work shall be awarded in accordance with a best value selection process established between the JPA and Design-Builder, which shall contain evaluation criteria for the proposal and selection process that:

a. Are clear and consistent b. Include both qualifications and price c. Are mutually agreed by JPA and Design-Builder

2. The Design-Builder shall: a. Identify the scope of each package of subcontracted Work b. Identify at least three pre-qualified Subcontractors for each such scope c. Comply with any Disadvantaged Business Enterprise (DBE) requirements set

forth in the Agreement and any JPA funding agreements d. Submit the foregoing to JPA for approval

3. If the JPA approves the three pre-qualified Subcontractors, the Design-Builder shall select one of the pre-approved Subcontractors for the identified scope of the Work, unless the JPA provides written approval to select a different Subcontractor

4. If the Design-Builder cannot reasonably identify three pre-qualified Subcontractors, it shall:

a. Inform the JPA in writing as to the reason for the inability such inability b. Not proceed with the selection of a Subcontractor without the JPA’s prior written

approval 5. If the Design-Builder determines the Subcontractor who proposes the best value

(according to the established selection process) did not propose the lowest cost, the Design-Builder shall:

a. Provide the JPA with a written justification for the selection of the Subcontractor b. Obtain the JPA’s written approval before entering into the Subcontract

6. The Design-Builder shall obtain prior written approval from the JPA to self-perform any Construction Work in accordance with Sections 16.7 and 16.8 of the Agreement.

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7. The Design-Builder may not award any Subcontract on the basis of a lump sum price without JPA’s prior written approval

8. Any additional matters specified in the Package Specific Information 9. Any other matters required under the Agreement or by JPA

Task 9.11 – SCADA Integration Plan and Ready for SCADA Construction Plans The Design-Builder shall collaborate with the Package 1 Design-Builder and Package 3 Design-Builder to develop the SCADA Integration Plan, which will ultimately be prepared by the Package 1 Design-Builder. The Design-Builder shall review and certify the SCADA Integration Plan in accordance with Section 17.2.1 of the Agreement. The Design-Builder shall develop and submit draft Ready for SCADA Construction Plans with the Final BODR and 60% Design Documents, for JPA review, in accordance with the Submittal Requirements and Section 17.2.3 of the Agreement. All drafts of the Ready for SCADA Construction Plans shall be consistent with the SCADA Integration Plan (prepared by the Package 1 Design-Builder). The Design-Builder shall obtain Package 1 Design-Builder’s Ready for SCADA Construction Certification and shall revise the Ready for SCADA Construction Plans, as needed, to obtain that certification.

Task 10 – Phase 1 Governmental Approvals For all Phase 1 Governmental Approvals listed in the Design-Build Agreement and/or JPA-approved Governmental Approvals Plan (Task 9.7) as Design-Builder or JPA responsibility, the Design-Builder shall:

1. Meet and coordinate with the JPA regarding the strategy for and status of obtaining Governmental Approvals for Phase 1.

2. Conduct any field studies, technical analysis or evaluations needed to support the permit/approval applications unless being conducted as part of another Phase 1 Work task.

3. For Governmental Approvals identified as Design-Builder’s responsibility, develop necessary applications and supporting documentation to meet the requirements of the governmental and non-governmental entities involved. Provide the JPA with a draft of all applications and supporting documentation for review and concurrence prior to submittal to the approving entity. Obtain JPA signatures and other signatures as needed for the applications.

4. For JPA-Provided Approvals, support development of necessary applications and develop supporting documentation necessary for each such approval.

5. Actively monitor the status of permit/approval processing and respond to requests for clarification, additional information, and application revisions by the approving entities.

6. Attend meetings with the approving entities to expedite permit processing. Notify the JPA in advance of such meetings for possible JPA attendance.

7. Report to the JPA once each Governmental Approval has been obtained. The Design-Builder shall coordinate with and provide supporting technical information to support JPA-Provided Approvals. Upon the JPA’s request, the Design-Builder shall attend related meetings between the JPA and Governmental Entities.

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Task 11 – Basis of Design Report Task 11.1 – Draft Final Basis of Design Report The Design-Builder shall update the Initial BODR provided with the RFP, as required, and deliver to the JPA the draft Final BODR. The Design-Builder shall identify any proposed deviations from the Initial BODR and the rationale supporting the proposals. Any JPA-accepted deviations shall be incorporated by the Design-Builder into the draft Final BODR. At a minimum, the draft Final BODR shall include the following:

1. Project summary, goals/objectives, and requirements 2. Lifecycle Objectives and how the design will achieve these objectives 3. Overall Project design 4. Pipeline alignment and termination locations 5. Interfaces with Package 1 and Package 3 6. Pipeline alignment constraints, including those imposed by CEQA, sensitive areas,

zoning, and land use regulation 7. Identify any community construction procedures (e.g. night work, etc.) that may be to

reduce public impact and potential project delays 8. Identification of long lead items 9. Process / hydraulic design criteria including design flow rates, design pipe diameters

and pressure ratings, pipe wall thickness, pipe joint type, relevant design standards, chemical selection and dosing rates, chemical storage volumes and supporting design calculations

10. Summary of the hydraulic modeling and surge analysis results and recommendations (performed by Package 1 Design-Builder) in Task 2.4 as it relates to the pipeline design (to be incorporated into the Final BODR to be included as part of the 60% Design Documents)

11. Evaluation of the need for and type of corrosion control measures appropriate for the Project. This evaluation shall be performed by appropriately credentialed corrosion engineer and shall include review the of soil and groundwater samples chemical analyses, along with the projected Product Water quality, to assess the potential for corrosivity, and recommendations for construction materials, including coating and lining recommendations, suitable for the assessed conditions.

12. Evaluation and selection of trenchless construction method(s) 13. Identification of reference standards (i.e. “Greenbook”; Water Agencies’ Standards; and

San Diego Regional Standard Drawings) to be used 14. Site constraints including constraints imposed by Governmental Approvals, property

access and easements, CEQA, sensitive areas, zoning and land use regulation, and other factors

15. Process narratives and preliminary control strategies, inclusive of failsafe concepts developed by the JPA

16. Design concepts and criteria for the pipeline, including: a. Design assumptions

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b. Recommended pipe material and fittings c. Pipe wall thickness d. Pipe joint type e. Coating and lining requirements f. Corrosion protection requirements g. Surge protection requirements h. Valves (i.e. isolation valves, air/vacuum valves, check valves, etc.) i. Appurtenances for pipeline filling and draining, including provisions for failsafes

for out of specification water j. Civil requirements (i.e. trenching/excavation; shoring; backfill/compaction;

paving; etc.) k. Trenchless construction requirements, including access shaft sizing and

locations l. Demolition plan/requirements for existing above grade abandoned piping m. Pipe design and installation concepts and requirements along the flume trail and

within the flume tunnel at Lake Jennings; these design and installation concepts shall be coordinated with the County of San Diego Department of Parks and Recreation, State Historic Preservation Officer (SHPO) and Helix Water District

17. Design concepts and criteria for the Dechlorination Facility, including: a. Applicable building requirements and codes b. Building architecture c. Ingress/egress route for chemical delivery trucks and maintenance vehicles

(coordination and approval with the County of San Diego will be required) d. Piping and instrumentation diagrams (P&IDs) e. Master equipment list including conformation with JPA naming conventions f. Input/Output (I/O) list g. Preliminary control philosophy, control strategies and control narratives in

coordination with the Package 1 System Integrator. h. Required power supply including need for and, as applicable, size of standby

power generation i. Recommended methods for procuring control systems and equipment j. Preliminary estimate of consumable quantities (energy, chemicals) and residuals

for minimum, average and maximum operating conditions 18. Design concepts and criteria for the Lake Jennings Inlet, including:

a. Design details and calculations including hydraulic analysis i. Confirm with JPA to ensure design concepts and details do not impact

regulatory approvals b. Cross section design c. Renderings illustrating overall aesthetics and minimal impact to Lake Jennings d. Water quality features, if any

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e. Vegetation plans, if any 19. Draft Governmental Approvals Plan 20. Capital and operational cost estimates 21. Schedule and construction phasing strategy 22. Risk Register (Task 15.4)

The Design-Builder shall submit the draft Final BODR to the JPA for review, in accordance with the Submittal Requirements. The draft Final BODR shall be submitted prior to submission of the 30% Design Documents.

Task 11.2 – Updated Draft Final BODR The Design-Builder shall revise the draft Final BODR in response to the JPA's comments, as appropriate, and furnish the updated draft Final BODR to the JPA for review, in accordance with the Submittal Requirements. The updated draft Final BODR shall be submitted with the 30% Design Documents.

Task 12 – BIM Model and 30% Design Documents Task 12.1 – BIM Model Development, Analysis and Support Following JPA agreement of the BIM Execution Plan, the Design-Builder shall develop a BIM for use throughout the design, construction and commissioning processes. BIM shall be used as an integral part of the design process to facilitate the development of alternatives, design reviews, coordination with Package 1 and Package 3, construction scheduling / sequencing reviews, cost estimating, and data migration into the JPA’s asset management system during Phase 2. BIM protocols shall be per the BIM guidance documents developed by the JPA. Any suggested modifications or improvements to this protocol shall be submitted to the JPA for consideration and prior approval. The Design-Builder will actively engage with the JPA’s O&M staff throughout the design process, participate in Reliability Centered Design workshop(s) (Task 6) and include virtual “walk-throughs” of the BIM model(s) at the 30% and 60% design submittal milestones to familiarize O&M staff with the proposed Project and solicit feedback. Mechanical, process piping, valves, electrical, instrumentation, structural, plumbing, fire protection and fire and life safety work will be coordinated through the BIM, as appropriate, to avoid obstructions, conflicts, keep openings and other passageways clear, overcome interference with structural, framing, and equipment conditions, and coordinate with other trades. The Design-Builder shall develop a BIM database structured to allow import into the JPA’s CMMS and SCADA databases, and the JPA’s existing Information and Data Management Systems.

Task 12.2 – 30% Design Documents The Design-Builder shall submit its 30% Design Documents, which at a minimum shall include the following:

1. Updated draft Final BODR

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2. Drawings and specifications (Proposal shall include a Scope of Work (Phase 1) that provides a list of anticipated drawings and specifications to be included with the 30% Design Documents)

3. Draft GBR and Geotechnical Data and Interpretive Report 4. Constructability TM 5. O&M TM 6. Updated Project Schedules 7. Updated cost model and estimates (inclusive of capital and operational costs), including

a log and explanation of additive or deductive changes from the previous update 8. Project Plans as identified in Task 9 9. Updated Design Log (Task 14.5.1) and Trend Log (Task 14.5.2) 10. Three dimensional (3D) BIM model 11. All QA/QC review documentation

The Design-Builder shall submit the 30% Design Documents in accordance with the Submittal Requirements. The 30% Design Documents shall be transmitted using the JPA’s document management software. [Note to Proposers: It is JPA’s intent for the Design-Builder to submit the 30% Design Documents to the JPA a minimum of 20 days prior to the JPA receiving the Package 1 Design-Builder’s 30% Design Documents. This is subject to initial schedule review of Package 1 and Package 2 Baseline Project Schedules.]

Task 13 – 60% Design Documents The Design-Builder shall prepare 60% Design Documents consistent with the Final BODR and comments received on the 30% Design Documents and submit to the JPA for review and comment. At a minimum, the 60% Design Documents shall include the following:

1. Final BODR 2. Revisions to design criteria (all disciplines) including rationale for changes 3. Final GBR and Geotechnical Data and Interpretive Report 4. Plan and profile for pipelines 5. Final process narratives consistent with final P&IDs, inclusive of failsafe concepts

developed by the JPA, in coordination with the Package 1 System Integrator 6. Design calculations for all pipes, fittings and surge mitigation systems (produced in

coordination with Package 1 Design-Builder per Task 2.4) 7. Surge mitigation systems incorporated into the design per the recommendations from

Task 2.4 8. Piping and structural materials selection, including pressure ratings 9. Trenchless construction methods including:

a. Access pit locations and footprints as applicable b. Estimated pit size, excavation quantities, and shoring plans

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10. Demolition and disposal plans/requirements for existing facilities (i.e. above grade abandoned pipelines, El Monte Pump Station, etc.)

11. Design details for the pipeline installation along the flume trail and within the flume tunnel

12. Design details and calculations for the Lake Jennings Inlet 13. Groundwater control methods for open cut and trenchless (i.e. access pit) excavations 14. Required utility relocations 15. Roadway restoration and trench cross section details 16. Updated structural design, including:

a. Preliminary structural design calculations of all structural components, including structure pipe supports, shoring, and any other applicable items

b. Coordination with final Geotechnical Data and Interpretive Report recommendations

17. Temporary storm water and surface flow bypass locations and sizing, and measures to divert storm water flows from entering excavations

18. Preliminary Storm Water Pollution Prevention Plan (SWPPP), including temporary erosion and sediment control measures

19. Updated Dechlorination Facility design including: a. Site grading and paving b. Traffic generation and parking requirements c. Ingress and egress route for chemical delivery trucks and maintenance vehicles

(coordination and approval with the County of San Diego will be required) d. Estimated earthwork quantities e. Storm water design f. Final Building Code Analysis and Life Safety Plan for each building including:

i. Roof assembly fire ratings and requirements ii. Complete chemical documentation on drawings per building (as

applicable) iii. Finalized life safety plan, including project specific legend for each

building iv. Identification on plans of all required fire ratings for walls, roofs and other

assemblies including all penetration details with Underwriters Laboratories (UL) numbers

v. All finalized and illustrated life safety requirements including ingress/egress, fire suppression, and smoke control, as applicable

g. Interior design concepts h. Exterior design concepts including materials and color schemes i. Elevations and floor plans j. Energy efficient design practices (i.e. California Building Energy Efficiency

Standards – Title 24; LEED design practices, as appropriate; etc.) k. Definition of HVAC system concepts and requirements

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l. Finalized HVAC equipment and ductwork selection and sizing, including documentation of all related design calculations

m. Preliminary structural design calculations of all structural members sufficient to establish preliminary sizes.

n. Coordination with final Geotechnical Data and Interpretive Report recommendations

o. Finalized design calculations including completed data sheets / equipment list on all mechanical equipment, valves and piping, and finale process equipment sizing and line sizing calculations.

p. Narratives documenting equipment, valve type and piping materials selection q. Finalized process equipment selection (type, size, weight, arrangement) r. Catalog cuts for all mechanical equipment s. Identification of equipment that will require pre-purchasing due to the schedule,

and preparation of specifications for purchase t. Finalized process equipment specifications and schedules, coordinated with

painting, package control systems, and electric motor specifications u. Power supply and distribution

i. Update electrical system analysis, including Arc Flash analysis ii. Updated load calculations and one-line diagrams including documentation

of electric utility review v. Finalized generator sizing w. Verification of compliance with electrical code requirements x. Required rights-of-way and routing methods for electrical conduit and trays y. Identification of equipment requiring uninterruptible power supplies (UPS) and

locations of UPS equipment z. Overall Site IT requirements and infrastructure aa. Interior and exterior lighting design including

i. Detailed lighting concepts (intelligent lighting on building management system)

ii. Selection of luminary types in conjunction with architect bb. Finalized control narratives cc. Final instrument list, including:

i. Sizing and selection of instruments ii. Assembled catalog cuts (electronic or hard copy) of first-named

instruments dd. Final I/O list ee. I&C insert(s) to be used for equipment and package control systems that defines

controls, operator interfaces, instrument, and I/O requirements ff. Documentation of all related I&C design calculations

20. Summary of all comments received from Governmental Approval agencies and how they were addressed

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21. Updated cost model and estimates (inclusive of capital and operational costs), including a log and explanation of additive or deductive changes from the previous update

22. Updated Project Schedules 23. Updated Risk Register 24. Updated Constructability TM 25. Updated O&M TM 26. Updated Project Plans as identified in Task 9 27. Updated Design Log (Task 15.5.1) and Trend Log (Task 15.5.2) 28. All QA/QC review documentation 29. Draft Ready for SCADA Construction Plans as identified in Task 9 30. Drawings and specifications (Proposal shall include a proposed Scope of Work (Phase

1) that provides a list of anticipated drawings and specifications to be included with the 60% Design Documents)

The Design-Builder shall furnish the 60% Design Documents in accordance with the Submittal Requirements. The 60% Design Documents shall be transmitted using the JPA’s document management software.

Task 14 – Phase 2 GMP Proposal and Phase 2 Amendment to Agreement The Design-Builder shall conduct all Work necessary to develop, revise, and negotiate its Phase 2 GMP Proposal and proposed Phase 2 Amendment in accordance with the Agreement and take into account the factors identified in Section 9.4 of the Agreement. The Design-Builder shall develop the Phase 2 GMP Proposal on an Open Book Basis, providing the JPA with full access to all details that make up the final Phase 2 GMP Proposal. These efforts are designed to prepare the documents and estimates as accurately as possible and to keep the JPA fully informed and involved with the design and cost throughout the development of the Phase 2 GMP Proposal. Unless the JPA agrees to an early Stage of the Work, all other Phase 1 Work shall be completed to the JPA’s satisfaction as a precondition to the Design-Builder submitting the Phase 2 GMP Proposal. The Phase 2 GMP Proposal shall include:

1. Revised 60% Design Documents addressing JPA comments and any other drawings or specifications necessary to define the baseline design for Phase 2 Approval (unless a GMP for Phase 2 is accepted by the JPA prior to 60% Design Documents completion)

2. Ready for SCADA Construction Plans and Package 1 Design-Builder’s Ready for SCADA Construction Certification

3. Proof of valid existence of all Governmental Approvals that the Design-Builder was responsible for obtaining during Phase 1

4. Identification of construction permits and approvals to be obtained by the Design-Builder during Phase 2

5. Health and Safety Plan for Phase 2

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6. Quality Management Plan for Phase 2 7. Updated Project Plans as identified in Task 9 8. The deliverables identified in Exhibit 16 (Submittal Requirements) to the Agreement 9. Proposed baseline Project Schedule for Phase 2, including an accompanying narrative

describing key assumptions in the proposed baseline Project Schedule upon which the Phase 2 GMP Proposal is based, including dates for Completion and Phase 2 Final Acceptance

10. Descriptive information on all engineering, procurement, materials, construction labor and equipment, design gap narratives, and other services necessary to perform the Phase 2 Work as required under the Agreement

11. Description of all risks that a design-builder exercising Good Industry Practice would anticipate and provide for in its Phase 2 GMP Proposal

12. An itemized accounting of the GMP (Phase 2) including: a. The Target Cost of the Work (Phase 2) (showing separately Cost of the Work

Contingency and Allowance Values); b. Design-Builder’s Fee Percentage (Phase 2) based on the amount submitted with

the Proposal applicable to Target Cost of the Work (Phase 2); c. the Design Builder’s Contingency for Phase 2; d. the Phase 2 Fixed General Conditions Cost; and e. premiums for bonds and insurance associated with Phase 2.

13. Any other information necessary (as determined by the JPA in its sole discretion) to establish a mutually agreed-upon GMP (Phase 2). This proposal shall include all services required to complete the Phase 2 Work through Phase 2 Final Acceptance, using the Design-Builder developed and JPA-approved cost model and Work Breakdown Structure (WBS) as described in Task 4.

14. Backup for the Phase 2 GMP Proposal in the form of a cost analysis for each part of the Work, including:

a. separate detailed itemized accounting of the Target Cost of the Work (Phase 2); b. a budget and a detailed itemized accounting, by reference to each separate

construction package, for any subcontracted portion of the Work to be payable during Phase 2; and

c. any other matters that the JPA Representative may require in writing. After delivery of the initial draft Phase 2 GMP Proposal, the Design-Builder will meet with the JPA during a workshop to present, review, and answer questions about the content of the Phase 2 GMP Proposal. The Design-Builder will continue to revise the Phase 2 GMP Proposal as needed and conduct additional workshops and meetings as needed to obtain JPA agreement. The technical information furnished by the Design-Builder shall be sufficient to substantiate its Phase 2 GMP Proposal and furnish adequate technical information to support development of the JPA-led Title 22 Report and NPDES Approval process. Prior to Phase 2 Approval, the Design-Builder shall submit a proposed Phase 2 Amendment to the Agreement to include performance of the Phase 2 Work in accordance with the Agreement.

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Task 15 – Project Management and Coordination The Design-Builder shall provide project management and coordination through Phase 1, inclusive of the following subtasks.

Task 15.1 – Project Administration The Design-Builder shall provide project administration addressing the management and administrative responsibilities associated with project initiation, scheduling review, budget control, subconsultants, invoice preparation, internal team coordination and coordination with the JPA.

Task 15.2 – Meetings and Workshops The Design-Builder shall schedule, prepare for and conduct necessary meetings and workshops throughout Phase 1, including the following:

1. Kickoff Meeting: The Design-Builder shall schedule, prepare for and conduct a Project kickoff meeting with the JPA, which shall be attended by key firms and individuals from the Design-Builder’s project team (including all Key Personnel) and such other persons as the JPA may request.

2. Partnering Meetings: The Design-Builder shall attend partnering meetings with the JPA and also attend separate partnering meetings with the JPA, Package 1 Design-Builder and Package 2 Design-Build, during Phase 1 to foster open communications, trust, understanding and teamwork between the Design-Build Team and the ECAWP Project teams. An independent facilitator will be selected and procured by the JPA to conduct these partnering meetings.

3. Progress Meetings: The Design-Builder shall schedule and facilitate bi-weekly project progress meetings with the JPA. These standing meetings shall provide a routine forum for vetting ideas, issues, facilitating discussions, reviewing the monthly invoicing, and confirming the Project Schedule, Project priorities and focus points for the coming weeks, months and quarters.

4. Additional Meetings and Workshops: In addition to the meetings listed above, the Design-Builder shall identify and include in its proposed Scope of Work (Phase 1) a complete list of any proposed additional meetings and workshops enabling focused discussions on specific topics related to the tasks in the Scope of Work (Phase 1) deemed necessary to achieve the Project Goals, and promote a collaborative environment.

The Design-Builder shall prepare and provide agendas and meeting minutes to the JPA documenting results of all meetings and workshops. The Design-Builder will revise agendas and meeting minutes, as required, based on JPA comments. The Design-Builder shall use and maintain systems compatible with the JPA’s Microsoft Teams cloud-based technology and shall be responsible for accessing the JPA’s Microsoft Teams site for the ECAWP Project to access pertinent Project communications, and as otherwise directed by the JPA.

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Task 15.3 – Coordination with Package 1 and Package 3 Design-Builders

The Design-Builder shall prepare and submit to the JPA for review a Coordination Plan within 60 calendar days after NTP Phase 1 that (1) discusses interfaces between each of the three packages and (2) is acceptable to the JPA, Design-Builder, and all of the other design-builders for the ECAWP Project. The Coordination Plan shall include at a minimum:

1. Coordination with the Package 1 Design-Builder regarding Product Water Pump Station hydraulic and surge analysis

2. Coordination with the Package 1 Design-Builder regarding the connection of the pipeline to new Product Water Pump Station

3. Coordination with the Package 3 Design-Builder regarding the common pipeline alignment in Fanita Parkway

4. Coordination with the Package 1 Design-Builder and integrator regarding the I&C design and SCADA integration and implementation for the Work

The Design-Builder shall implement all actions called for in the Coordination Plan and the Agreement (including Sections 12.4 and 12.6) and continue to diligently coordinate the Work with all work to be performed by those other design-builders and the JPA. The Design-Builder shall conduct monthly coordination meetings, at a minimum, with the Package 1 Design-Builder, Package 3 Design-Builder, JPA and Padre Dam Municipal Water District operations staff (as required).

Task 15.4 –Risk Management The Design-Builder shall prepare and update a Risk Register, which shall include:

1. Risk identification 2. Activity or activities affected (tied to schedule activities) 3. Risk description including qualitative categorization of identified risks 4. Estimated/calculated percent likelihood that a risk event may occur 5. Potential schedule, schedule and health & safety impacts should a risk event occur 6. Risk assignment 7. Risk management strategy (transfer, mitigate, accept)

The Risk Register shall be initially prepared and submitted with each draft BODR, as well as integrated into the JPA’s document management software such that it can be accessed by the JPA and Design-Builder at any time. The Design-Builder shall update the Risk Register on a monthly basis, with the 30% Design Documents and 60% Design Documents, and promptly when significant changes to the project risk profile or risk mitigation strategies occur.

Task 15.5 – Change Management The Design-Builder shall manage potential scope, schedule and cost changes associated with Completion. Major potential issues that arise shall be identified to the JPA in writing as soon as possible but no later than 5 days after the Design-Builder has Actual Knowledge of such issue. Any such issue shall be described, tracked and resolved in a timely manner and, as applicable,

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in accordance with Sections 9.6 and 20.1 of the Agreement. Status updates of each item for the JPA’s review and comment shall be provided during progress meetings (Task 15.2).

Task 15.5.1 – Design Log The Design Log is a log of each Reliable Design Decision agreed upon by the Parties. A “Reliable Design Decision” is a decision, development, or election that refines the Design Documents after being approved by the JPA and recorded in the Design Log. A Reliable Design Decision cannot change the Design Documents but shall instead constitute a further development or refinement of the design for the project with which all subsequent design, development and Construction Documents shall be consistent. The Design-Builder shall maintain a Design Log that documents decisions made during the evolution of the design which refines the Initial Basis of Design Reports or Design Documents. The Design Log shall note approvals by both the JPA and Design-Builder. The Design Log shall be updated with every design review meeting and, at a minimum, on a weekly basis. Once a Reliable Design Decision is recorded in the Design Log, it shall be binding as if set forth in the Design Documents. The Design-Builder shall ensure that all subsequent Design Documents, cost models, schedules, permits and other applicable project information are developed consistent with the decisions recorded in the Design Log.

Task 15.5.2 – Trend Log The Design-Builder shall maintain a Trend Log to document any design issues or decisions that could materially alter the Commercial Terms of the Project (including the project’s scope, schedule or cost) (each a “Trend”). If either Party does not know the extent to which an issue will alter a Commercial Term, the Party identifying the issue shall request in writing to include the issue in the Trend Log. The Trend Log shall note approvals by both the JPA and Design-Builder. Any request to include a Trend in the Trend Log must include the following information:

1. Identification of the issue for which the costs are uncertain and may cause any Commercial Term to be exceeded;

2. The estimated change in the applicable Commercial Term; and 3. Potential impacts or changes to the Initial Basis of Design and Predesign Documents,

Initial Basis of Design Report, or Final Basis of Design Report as a result of the Trend. The Design-Builder will track each Trend on the Trend Log, and the Trend Log shall be updated with the most recent information on a weekly basis.

The Parties will work collaboratively to resolve Trends in the Trend Log as quickly as possible. If a Trend in the Trend Log is resolved and that resolution changes any Commercial Term, the resolution shall be memorialized in a Change Order.

Task 15.6 – Monthly Project Status Reports (PSRs) The Design-Builder shall submit monthly PSRs summarizing progress in terms of the Project Schedule, costs/budget, risk profile, change register, major decision items, Design Log, Trend Log, accomplishments and any corrective actions required as part of the Phase 1 Work.